The URL can be used to link to this page

Home My WebLink About2007-05-01-9:00AM-REGULARN NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, 1 MAY 2007 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Commissioner Peters. 2. Call for citizen input and/or concerns. Consider and take action on agenda items 3 - 20 3. Proclamation 07 -029 establishing April 2007 as National Relay for Life Month in Brazos County. 4. Budget Amendments 06/07 -25.1 thru 06/07 -25.3. 5. Request from the Sheriffs Office to move $3,265.00 from Class 1415, Position 5 to Class 11421, Position 1. 6. Personnel Changes of Status. 7. Payment of Claims. 8. Travel reimbursement for Linda LaSut with the MPO for the 2007 APA National Conference held in Philadelphia, Pennsylvania on 13 -17 April. Out of state travel was not submitted to the Commissioners Court for approval in advance. 9. Acceptance of Whitetail Run into the Brazos County road maintenance system. Site is located in Precinct 2. 10. Request for variances to Brazos County Subdivision and Development Regulations for existing structure (Edge Store Addition) to encroach the 50 ft. setback requirement and to encroach the 20 ft. public utility easement. Site is located in Precinct 2. Brazos County Courthouse . 300 East 2e St. . Suite 106 . Bryan, Texas 77803 . Fax: (979) 823 -6993 Q4 Commissioners Court Meeting Agenda 1 May 2007 Page Two 11. Tax Refund Applications for the following: a. Benjamin Knox Gallery b. Yasir A. Flores & Glenda M. Escobar c. Sam's Auto Sales d. Stephanie L. Phillips e. John Charles & Denise Tolbert f. CitiFinancial, Inc. 12. Payment Authorization in the amount of $134.29 for the District Attorney's Office to The Eagle. A purchase order was not obtained in advance. 13. Payment Authorization in the amount of $479.70 for Jail Administration to Flowers Baking Company. The original invoice was never received and purchase order was closed out. 14. Presentation and approval of the Commissioners Court minutes for the following 2007 dates: a. 6 February Regular Meeting h. 13 March Regular Meeting b. 13 February Regular Meeting i. 13 March Public Hearing C. 20 February Regular Meeting j. 14 March Special Meeting d. 27 February Regular Meeting k. 19 March Workshop Session e. 5 March Workshop Session 1. 20 March Regular Meeting f. 6 March Regular Meeting m. 27 March Regular Meeting g. 6 March Workshop Session 15. Permission to advertise for the following: a. Bid 2007 -035, Pharmaceuticals b. Bid 2007 -036, Gasoline and Diesel C. RFP 2007 -037, Contractor for Brazos County Administration Building d. Bid 2007 -038, Uniform Rental e. Bid 2007 -039, Temporary Employment Service 16. Award of Bid 2007 -034, Cleaning and Sealing Joints and Cracks on County Roadways to SCR Construction Co. 17. Requisition 00013750 in the amount of $3,612.00 to Pitney Bowes for the purchase of an upgrade to the postage machine to handle new rate structure changes. 18. Requisition 00013767 in the amount of $5,082.06 to Tennant Sales for the capital purchase of an Auto Scrubber for the Brazos Center. OA 4 a Commissioners Court Meeting Agenda 1 May 2007 Page Three 19. Manual Requisition in the amount of $41,788.71 to Wilton's for the capital purchase of furniture for the Exposition Center. 20. Requisition 00013770 in the amount of $1,384.40 to Palmer Snyder for the capital purchase of Portable Bars and Covers for the Exposition Complex. 21. Acknowledgement of the Monthly Reports submitted in April 2007. These reports are available for review in the County Judge's Office. 22. Announcement of interest items and possible future agenda topics. 23. Call for citizen input and/or concerns. 24. Agency / Board / Committee reports by Court members. 25. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361 -4102. VOL q4 PAGE -3- COMMISSIONERS' COURT REGULAR MEETING MAY 1, 2007 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, May 1, 2007 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Peters asked the Reverend Jones to give the invocation and then Commissioner Peters led the pledge of allegiance. There was no citizen input /and or concerns. The County Judge read aloud Proclamation #07 -029 designating the month of April 2007 as "National Relay for Life" month. The Court joins with the local Chapter of the American Cancer Society to urge all citizens to join in this campaign to save lives, create awareness and continue the fight against cancer. On motion by the County Judge, seconded Vol 0I q Page 4 Commissioners Court meeting May 1, 2007 2 by Commissioner Cauley the Court moved to proclaim the month of April, 2007 as "National Relay for Life Month" throughout Brazos County. The County Judge then presented the signed Proclamation to Ms. Jennifer Newsom, representing Relay for Life who invited everyone to attend on Friday, May 4, 2007. The Court next considered Budget Amendment #06/07 -25.1 through 25.3 that would reallocate funds for the Constable, Precinct 3, District Clerk, and General Capital Improvement Fund. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The next matter before the Court was a request from the Sheriff's Office to move $3,265.00 from Class 1415, Position 5 to Class 1421, Position 1. This would allow the person assuming the Training Coordinator position to do so with no decrease in pay. The County Judge questioned if the personnel action form was correct because it didn't seem to jive with this request. The County Auditor determined that both were correct. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the request. Vol Cl 4 Page Commissioners Court meeting May 1, 2007 3 The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7030577 through 7030829 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the Claims as submitted. The next matter for consideration by the Court was a request submitted by the Metropolitan Planning Officer, seeking approval for out of state travel for herself. Ms. Linda LaSut traveled to Philadelphia, Pennsylvania, to attend the APA national Conference on April 13 through 17, 2007. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to grant the request from the Metropolitan Planning Officer Attorney and approved payment of out of state travel expense for Ms. Linda LaSut. The Court next considered acceptance of Whitetail Run into the Brazos County road maintenance system. Whitetail Lane and the drainage structures are in compliance with the Brazos Vol 9 i Page Commissioners Court meeting May 1, 2007 4 County Subdivision and Development Regulations. The site is located in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to accept Whitetail Lane and the drainage structures into the Brazos County road maintenance system. The next matter before the Court was consideration of a request for variance to the Brazos County Subdivision and Development Regulations for an existing structure in Edge Store Addition, to encroach on the 50 foot setback requirement and to encroach on the 20 foot public utility easement. The site is located in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the request for variance contingent upon TxDOT approval and the variance applies only to the building. The next matter for consideration was approval of tax refund applications from the following individuals and /or companies: a. Benjamin Knox Gallery, over payment $1,482.34 b. Yasir A. Flores & Glenda M. Escobar, over payment $3,783.57 c. Sam's Auto Sales, over payment $42.04 d. Stephanie L. Phillips, over payment $120.00 e. John Charles and Denise Tolbert, over payment $148.13 f. CitiFinancial, Inc., over payment $70.38 Vol 61 � Page Commissioners Court meeting May 1, 2007 5 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the tax refund applications. The next matter before the Court was consideration of a payment authorization to The Eagle in the amount of $134.29. The District Attorney's office did not obtain a purchase order in advance. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the payment authorization. The Court next considered a payment authorization to Flowers Baking Company in the amount of $479.70. The purchase order was closed out. On motion by Commissioner Cauley, seconded by Commissioner Wassermann, the Court voted unanimously to approve the payment authorization. The Court next considered approval of the minutes of the Commissioners' Court meetings held in February and March 2007 on the following dates: Regular Meetings Februa March Public Hearing March - Special Meeting March - Workshop Meetings March ry - 6th, 13th, 20th, 27th, - 6th, 13th, 20th, 27th 13 th 14 th - 5th, 6th, 19th Vol q q Page 9. Commissioners Court meeting May 1, 2007 6 On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the minutes as submitted. The next matter for consideration was approval for the Purchasing Agent to advertise the following bids: a. Bid 2007 -035, Pharmaceuticals b. Bid 2007 -036, Gasoline and Diesel Fuel c. RFP 2007 -037, Contractor for Brazos County Administration Building. d. Bid 2007 -038, Uniform Rental e. Bid 2007 -039, Temporary Employment Service On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for above mentioned services. The Court next considered awarding Bid No. 2007 -034, Cleaning and Sealing Joints and Cracks on County Roadways. Becky Stephens, Assistant Purchasing Agent, recommended acceptance of the bid submitted by SCR Construction Company. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to accept the recommendation of the Assistant Purchasing Agent and award the contract to SCR Construction Company. A copy of the bid tabulation is attached. The next matter before the Court was consideration of requisition 00013750 in the amount of $3,612.00 to Pitney Vol q 4 Page q Commissioners Court meeting May 1, 2007 7 Bowes for the purchase of an upgrade to the postage machine to handle the new rate structure changes. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition. The Court next considered requisition 00013767 to Tennant Sales and Service in the amount of $5,082.06 to purchase and auto scrubber for the Brazos Center. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the requisition. The next matter before the Court was consideration of a requisition to Wilton's Office Works in the amount of $41,788.71 for the purchase of furniture for the Exposition Center. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the requisition. The Court next considered requisition 00013770 in the amount of $1,384.340 to Palmer Snyder for portable folding bars and bar covers for the Exposition Center. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the requisition. The Court acknowledged receipt of the Extension Service Ru reports for kp=I:T '22007 and acknowledged receipt of reports from the following County and Precinct Offices showing Vol q`f Page 10 Commissioners Court meeting May 1, 2007 revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable, Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 A copy of the Officials' reports can be viewed in the County Auditor's office. 8 Under announcement of interest items and possible future agenda topics the following spoke: Bill Ballard, Court Counsel a) He will need a future agenda item for the sale of a strip of property along Jones Butler Road. Pat Howard, Purchasing Agent a) The final set of plans for the Administration Building is in her office. She will need the plans approved by every department. Commissioner Peters a) Asked the Jail Administrator about the Jail population. Mr. Dicky responded that it was at 568 last night. They had so many women there that they had to release five (5) because of classification. There was no citizen input and /or concerns. Vol q q Page I l Commissioners Court meeting May 1, 2007 Under Agency /Board /Committee reports by Court members, the following spoke: Commissioner Mallard a) The committee is moving forward on the selection of an architect for the jail. W There being no further business to come before the Court, the meeting was adjourned. Vol q4 Page / �2- The foregoing minutes of the Commissioners Court meeting held May 1, 2007 have been examined and are approved in open Court this the 3 day of ;EL y , 2007, in Bryan, Brazos County, Texas. Duane Peters Commissioner, Precinct 2 f Carey Cau ey, Jr. Commissio er, Precinct Attest: Karen McQueen County Clerk Vol q4 Page 13 Ce�JS¢nl- Lloyd Wassermann Commissioner, Precinct 1 Kenny Malla Commissioner, Precinct 3 Name (PLEASE PRINT) Pg I of 2 BRAZOSCOUNTY COMMISSIONER'S COURT DAY OF , , `O 3 AM /fgY m 20�07 Organization (PLEASE PRINT) C 04 rl� 1 /re- q/ Iq m y 20�07 Organization (PLEASE PRINT) C 04 rl� 1 /re- q/ Iq Pg Z of Z BRAZOSCOUNTY COMMISSIONER'S COURT DAY OF • !' Name (PLEASE PRINT) 200_ Organization (PLEASE PRINT) 7 -�, 0 f -�rC� c BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2006 -2007 BUDGET YEAR NO. 06/07-25.1 thru 06/07 -25.3 On this the 1 st day of May, 2007 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1; E. Duane Peters, Commissioner, Precinct 2; G. Kenny Mallard, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on 1 May 2007 the Court heard and approved a budget amendment for the 2006- 2007 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 12 September 2006, the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 1st day of May, 2007. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. County Judge County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 25.1 014 17 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 25.2 5/1/2007 4 19 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 25.3 5/1/2007 FD DIV ACCT PROJ DR/CRI ACCOUNT NAME Increase Decrease 4500 63000500 60360000 DR Office Furniture 35,600.00 4500 63000500 67342000 DR Minor Furniture 6,250.00 4500 63000500 80293000 CR Equipment - Expo Center 41,850.00 General Capital Improvement Fund To move funds for the p urchase of the office furniture for the Expo Center T 1 3 0 464 �t rove OB Doter �{ PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: May 1, 2007 Department Submitting Information: Human Resourses Purpose of Submissions: Consider and Take Action on 1 Department Submitting Employee Request Action Requested Request(s) Applies To Brazos Center Butts, Stella New Hire County Judge Jett, Irene F. New Hire District Clerk Bench, Judie Promotion Campbell, Sara L. New Hire Foster, Melinda Termination Kibler, Alissa Resignation Lee, Susan Promotion Thomas, Princess Resignation Welsh, Katherine Promotion Juvenile Services Munoz, Patrick Salary Increase S. O. / Jail Bachman, Brian Promotion Cuthberson, Roger Dale Resignation Fraley, Kristopher L. Completed Probation Morns, Neil New Hire Skoworn, Sherri New Hire Approved in Commissioner's Court: May 1, 2007: County Judge's or Commissioner's Signature:_ (This Copy to be attached to minutes) BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: May 1, 2007 ITEM: Consider and take action on acceptance of Whitetail Run into the Brazos County road maintenance system; the road (Whitetail Lane) and drainage structures are in compliance with the Brazos County Subdivision and Development Regulations. Site is located in Precinct 2. SOURCE OF FUNDS: N/A PRESENTATION: SUBMITTED BY: Richard F. Vance, P.E. County Engineer CC07 -042 This Request Date: APPROVED BY: Commissioner E. Duane Peters Precinct 2 Y (or) Denied by Commissioners' Court Randy 5irns, County Judge a� al t5KALUJ UUUN I Y COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: May 1, 2007 ITEM: Consider and take action on request for variances to Brazos Countv Subdivision and Development Regulations as shown on the accompanying Preliminary Plat of Edge Store Addition (for the existing structure) to encroach the 50 ft. setback requirement and to encroach the 20 ft. public utilitv easement. See attached letter of presentation. Site is located in Precinct 2 SOURCE OF FUNDS: N/A PRESENTATION: Edge Store Addition, 1.889 Acres, Thomas W. Blakey Survey, A -6, being a portion of a called 21 Tract recording in the Official Records of Brazos County, Volume 7493, Page 19, Brazos County, Texas. SUBMITTED BY: 11\6c hard F. Vance, P.E. County Engineer CC07 -041 / APPROVED BY: Commissioner E. Duane-15eters Precinct 2 This Request is Approved (or) Denied by Commissioners' Court Date: / 0 Randy Si , County Judge �� as KERR SURVEYING, LLC P.O. BOX 269 505 CHURCH STREET COLLEGE STATION, TEXAS 77841 Brad Kerr Telephone: Registered Professional (979) 268 -3195 Land Surveyor #4502 (979) 691 -8904 FAX April 25, 2007 TO: County Commissioners, Brazos County, Texas RE: Variance Request Dear Sirs, On behalf of our client, Teresa Bordeau, we have submitted a Preliminary Plat of a 1.889 acre tract in the Thomas W. Blakey Survey, A -6, located at the northeast corner of FM 974 and Edge Cut Off Road. There is an existing wood frame building that was once used as a general store, and it is the wish of our client to restore the building to its former use. The building sits within 4 feet of the existing right -of -way of FM 974. We would like to request a variance to encroach on the 50' setback line required by County Subdivision regulations when platting a parcel of land, along with a variance to encroach on the 20' public utility easement required under the Subdivision regulations. Due to the age and condition of the building, it is our client's belief that the historical value should be considered when reviewing this request. She understands that any future development of the property must meet current County standards with regard to the Subdivision regulations. It is also understood that should the building become unusable for the purpose of a store, the building will have to be relocated or removed from the premises to meet current standards. We respectfully request your approval for this variance and thank you for your consideration. i Sincerely, Louise Barker Kerr Surveying �q -3 q4 a U) 0 CD 4= 0 o0 CD 4= CO) � U H Z ,A � 40 c °o w O °Q 0 0 ZZ CO) o ti i N � 0 z Q W o J V Z O a U Q z W LL p z w IL a o co N 00o N aoo N m z Q p m Z N m LLO d � o d 0 d 0 U v N Z N D Z Q V o z > m F- W Q a CO) m 0 r U) o U O J z a s a V O q4 a