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HomeMy WebLinkAbout2007-01-30-9:00AM-REGULARBRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 30 JANUARY 2007 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance — Commissioner Wassermann. 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3 — 30: 3. Reallocation of salary funds in the District Attorney's office as follows: $4,800 from Position 2, Class 0413 to Position 1, Class 0415 ($2,400) & Position 5, Class 0413 ($2,400). 4. Budget Amendment 06107 -15.1 thru 06107 -15.3. 5. Personnel Change of Status. 6. Payment of Claims. 7. A four -year contract term for the depository RFP, as per recommendation of the County Treasurer's Office. 8. Agreement with ChoicePoint Business and Government Services, Inc. for a subscription to AutoTrack for the County Attorney's Office. Term of agreement is 4/01/07 through 3/31/08. 9. Out of state travel for the Emergency Management Coordinator and the Deputy Emergency Management Coordinator to attend the National Hurricane Conference in New Orleans, Louisiana on 2 -6 April 2007. Office of the County Judge • 300 East 261" St. ,1Su ite 114 . I B y , Texas 77803 . Fax (979) 361 -4503 Commissioners Court Agenda 30 January 2007 Page 2 10. Interlocal Agreement with the Cities of Bryan and College Station, and Texas A &M University for consulting services related to a Public Safety Interoperable Communications grant application. Term of agreement is from the date fully executed to 30 September 2007, with automatic renewal for no more than two successive one- year terms unless otherwise terminated. 11. Requisition 00012611 in the amount of $9,964.00 to CDW Government for equipment that will go in the Information Technology Department new data center and allow the network administrators to manage the servers from a central location. 12. Tax Refund Applications for the following: a. Abdul Rahman & Amina R. Essa b. Sendera Wellborn Ltd. c. Jose & Olivia Perez d. Abel J. & Melba F. Barreiro e. Hans Hammond f. Estelle Rhone 13. Appointment of Ruth McLeod as acting Human Resources Director, effective immediately. 14. Permission for the Sheriff's Office to submit an application for the Mental Health Transformation Community Collaborative Project Grant. 15. Capital purchase of tables and chairs for the Expo Center per requisition #00012544 (replacing requisition #00012476 approved on 1//2007). 16. Permission to advertise RFP 2007 -024, Bank Depository. 17. Committee to evaluate and recommend the Bank Depository Request for Proposal to Commissioners Court, with the following members: a. Sal Pendas — Tax Office b. Kay Hamilton* — Treasurer's Ofc. c. Terri White — Treasurer's Ofc. d. Kenny Mallard — Commissioners Court e. Melanie Sipes — District Clerk's Ofc. * indicates non voting members f. Karen McQueen — County Clerk's OR. g. Jim Mann or Wayne Dicky — Sheriff Ofc. h. Bill Ballard — County Attorney's Ofc. i. Lloyd Wassermann — Commissioners Court j. Pat Howard* — Purchasing 18. Award of Bid 2006 -047, Jail Commissary, to the following vendors for specified items based on the lowest and best price: a. Mid American Services f. ICS b. West Bend g. Bob Barker c. Keefe Group h. McKee d. Uniform Supply i. Leslie Scott e. Food Express USA j. Ray Criswell 19. Correction to Bid 2007 -006, Construction of Bridges, revising item C as follows: Bridge at Harris Lane over Mathis Creek (instead of Rock Prairie West over Hopes Creek). CIO I tfq Commissioners Court Agenda 30 January 2007 Page 3 20. Proclamations 07 -002 through 07 -021 in recognition of the following outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and to this community: a. b. C. d. e. f. 9. h. i. Nina Heard Astin (posthumously) Nina Bess Astin (posthumously) Sally Gibbons Bowen Mary L. Broussard Patricia Burchfield Kevin R. Carreathers Sharon Colson Denise Fries Barbara Walker Guillory j. Jason E. Handcock k. Dr. Valerie Hill- Jackson 1. Bowen Keiffer Jackson, Jr. m. Sharon Knutson n. Mell Ruth Pruitt o. Willie Pruitt p. Amanda Urrutia q. Bishop M. C. Williams r. Roger Williams 21. Final Plat of Duck Haven Subdivision Phase 3, 22.137 acres, B. McGregor Survey, A- 170, Brazos County, Texas. Site is located in Precinct 1. 22. Final Plat of Indian Lakes Subdivision Phase 10, 79.715 acres, J. M. Barrera survey, A- 69, H. G. Hudson survey, A -141, Brazos County, Texas. Site is located in Precinct 1. 23. Final Plat of lots 5 -R and 6 -R, block 1, Indian Lakes Subdivision, Phase 1, being a Replat of Lots 5 & 6, 22.443 acres, J. M. Barrera survey, A -69, Brazos County, Texas. Site is located in Precinct 1. 24. Vacating and Final Plat of Duck Haven Subdivision, Phase 2, 21.430 acres, B. McGregor survey, A -170, Brazos County, Texas. Site is located in Precinct 1. 25. Commissioners Court minutes for the following 2006 dates: a. 5 December b. 5 December c. 12 December Regular Meeting Public Hearing Regular Meeting d. 19 December Regular Meeting e. 28 December Special Meeting 26. Treasurer's Report for the Month of December 2006 and the Quarter ending 12/31/2006, 27. Payment Authorizations (2) in the amount of $231.00 and $1,532.38 respectively from the Brazos County Bail Bond Board to Sheiness, Scott, Grossman & Cohen, LLP for legal services. 28. Payment Authorization in the amount of $825.00 from the District Attorney's Office to Pamela B. Grossman, Ph.D. for her expert witness testimony. A purchase order was not obtained in advance. 29. Payment of $7,449.52 to Snider Tire, Inc. for tires purchased for the Road and Bridge Department; the final invoice exceeds the purchase order ( #07001298 for $5,520.64) by $1,928.88. Commissioners Court Agenda 30 January 2007 Page 4 30. Payment Authorizations (4) in the amount of $506.00, $332.39, $185.60 and $1,004.82 respectively from Human Resources to The Bryan — College Station Eagle for classified ads. Ads were ordered and printed in FY06 but are being paid with FY07 funds. 31. Acknowledgement of the Investment Report for the quarter ending 12/31/2006. 32. Acknowledgement of the 2006 Racial Profiling Statistical Report for the Precinct I Constable's Office. 33. Acknowledgement of the 2006 Racial Profiling Statistical Report for the Precinct 4 Constable's Office. 34. Announcement of interest items and possible future agenda topics. 35. Call for citizen input and/or concerns. 36. Agency/ Board/ Committee reports by Court members. 37. Adjourn The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361 -4102. a0 151 COMMISSIONERS' COURT REGULAR MEETING JANUARY 30, 2007 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, January 30, 2007 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1, Absent; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge of allegiance. There was no citizen input /and or concerns. The first matter before the Court was reallocation of salary funds in the District Attorney's office as follows: $4,800.00 from Position 2, Class 0413 To - Position 1, Class 0415 ($2,400.00) & - Position 5, Class 0413 ($2,400.00) On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to approve the request. Vol 90 Page 15a Commissioners Court meeting January 30, 2007 2 The Court next considered Budget Amendment #06/07 -15.1 through 15.3 that would reallocate funds for the Exposition Center - General Capital Improvement Budget, Brazos Center, and Information Technology Department (IT). On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7027519 through 7027773 On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The next matter for the Court's consideration was approval of the Depository RFP to include a Four (4) Year Contract. In a memo to the Court, the Treasurer stated that the amount of time and money that it takes to change banks is extensive and a two (2) year contract does not leave much time Vol 90 Page 153 Commissioners Court meeting January 30, 2007 3 before the RFP process must begin again. On motion by the Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to include a four (4) year contract term in the Depository Contract. The next matter before the Court was from the County Attorney's office to approve renewal of the current contract with ChoicePoint Business and Government Services, Inc. The monthly charge is increasing from $200.00 to $225.00. The contract term is from April 1, 2007 through March 31, 2008. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to renew the contract with ChoicePoint Business and Government Services, Inc. The next matter for consideration by the Court was a request submitted by the Emergency Management Coordinator seeking approval for out of state travel for himself and the Deputy Emergency Management Coordinator to attend the National Hurricane Conference in New Orleans, Louisiana on April 2 through April 6, 2006. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to grant the request from the Emergency Management Coordinator and approved payment of out of state travel expense for him and the Deputy Emergency Management Coordinator. The next matter for the Court's consideration was an Vol gQ Page 154. Commissioners Court meeting January 30, 2007 4 Interlocal Agreement between Brazos County and the Cities of Bryan, College Station, Brazos County and Texas A &M University for consulting services related to a Public Safety Interoperable Communications Grant Application as authorized by the Interlocal Cooperation Act, V.T.C.A. Government Code Chapter 791. Ron Mayworm and James Massey were present to answer any questions. The parties agree to pay 4 of the cost of the consulting services up to, but not to exceed Fifteen Thousand Dollars ($15,000.00). The Agreement becomes effective when signed by the last party and will remain in force and effect until September 30, 2007. On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to enter into an Interlocal Agreement with the cities of Bryan, College Station, Brazos County and Texas A &M University. A copy is attached. The next matter before the Court was a request from the Information Technology Department (IT) to approve requisition No. 12611 in the amount of $9,964.00 to CDW Government for equipment that will go in the Information Technology Department's (IT) new data center and allow the network administrators to manage the servers from a central location. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to approve requisition 12611. Vol q O Page ( 55 Commissioners Court meeting January 30, 2007 5 The next matter for consideration was approval of tax refund applications from the following individuals and /or companies: a. Abdul Rahman & Amina R. Essa, Over Payment $9,267.07 b. Sendera Wellborn Ltd., Over Payment $2,959.92 c. Jose & Olivia Perez, Over Payment $20.12 d. Abel J. & Melba F. Barreiro, Over Payment $903.33 e. Hans Hammond, Over Payment $500.00 f. Estelle Rhone, Over Payment $230.39 On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the tax refund applications. The Court next considered the appointment of an individual to act temporarily as Human Resources Director. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to appoint Ruth McLeod as temporary Human Resources Director. The next matter before the Court was request from the Sheriff's office for authorization to submit an application for the Mental Health Transformation Community Collaborative Project Grant. This would fund necessary manpower and training to implement crisis intervention teams to assist those persons in mental crisis. Commissioner Cauley moved to approve the request. Commissioner Peters seconded the motion. After some discussion though, it was determined that a resolution is part of the grant application but it had not Vol q0 Page l E5 6P Commissioners Court meeting January 30, 2007 6 been prepared. Commissioners Cauley and Peters withdrew their motion and second to allow the resolution to be prepared to approve it with the grant application. The County Judge stated he would take this agenda item up again later in the meeting. The Court proceeded to consider requisition No. 00012544 in the amount of $145,743.14 to Wilton's Office Works for the purchase of tables and chairs for the Exposition Center. Commissioner Peters moved to approve the requisition. Commissioner Cauley seconded the motion. After some discussion, Commissioners Peters and Cauley amended their motion and second to correct the date the requisition was approved to January 16, 2007. The Court voted unanimously to approve the motion. The next matter for consideration was approval for the Purchasing Agent to advertise a Request for Proposal 2007 -024, Bank Depository. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to authorize the Purchasing Agent to advertise for proposals for a Bank Depository. The Court next considered appointing individuals to serve on the Bank Depository Committee. On motion by Commissioner, Peters, seconded by Commissioner Cauley, the Court voted Vol q 0 Page l 57 Commissioners Court meeting January 30, 2007 7 unanimously to appoint the following individuals to serve on the committee: Sal Pendas, Tax Office Kay Hamilton, Treasurer's Office (non voting member) Terri White, Treasurer's Office Kenny Mallard, Commissioner's Court Melanie Sipes, District Clerk's Office Karen McQueen, County Clerk's Office Jim Mann or Wayne Dicky, Sheriff's Office Bill Ballard, County Attorney's Office Lloyd Wassermann, Commissioner's Court Pat Howard, Purchasing Agent (non voting member) The next matter before the Court was the awarding of Bid 200 -047, Jail Commissary. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to remove this item from the agenda because it does not require Court action. The Court proceeded to consider a correction to Bid 2007- 006, Construction of Bridges, revising item C from Rock Prairie West over Hopes Creek to Bridge at Harris Lane over Mathis Creek. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to make the correction to Bid 2007 -006, Construction of Bridges. The next matter before the Court was consideration of Proclamations 07 -002 through 07 -021 recognizing twenty outstanding citizens who have made significant contributions to the Brazos Valley African American Museum and the community. Commissioner Cauley moved to approve the Vol q0 Page 1 59 Commissioners Court meeting January 30, 2007 8 proclamations. Commissioner Peters seconded the motion. Then after some discussion, the Commissioners amended their motion and second to include the names of Susan Scott Birdwell and Shirley Payton to the list of outstanding citizens. The names of the other recipients are as follows: a. Nina Heard Astin (posthumously) b. Nina Bess Astin (posthumously) c. Sally Gibbons Bowen d. Mary L. Broussard e. Patricia Burchfield g. Sharon Colson h. Denis Fries i. Barbara Walker Guillory j. Jason E. Handcock k. Dr. Valerie Hill- Jackson 1. Bowen Keiffer Jackson, Jr. m. Sharon Knutson n. Mell Ruth Pruitt o. Willie Pruitt p. Amanda Urrutia q. Bishop M. C. Williams r. Roger Williams The Court next considered approval of the Final Plat of Duck Haven Subdivision Phase Three, 22.137 Acres located in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the final plat of the Duck Haven Subdivision Phase Three, 22.137 Acres as submitted. The Court next considered approval of the Final Plat of Vol c3 0 Page 1 ,5q Commissioners Court meeting January 30, 2007 9 Indian Lakes Subdivision Phase 10, 79.715 Acres located in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the final plat of Indian Lakes Subdivision Phase 10, 79.715 Acres as submitted. The Court next considered approval of the Final Plat of Lots 5 -R and 6 -R, Block 1, Indian Lakes Subdivision Phase 1, being a Replat of lots 5 and 6, 22.443 Acres located in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the final plat of Lots 5 -R and 6 -R, Block 1, Indian Lakes Subdivision Phase 1, being a Replat of lots 5 and 6, 22.443 Acres Indian Lakes Subdivision Phase 1 as submitted. The Court next considered approval of the Vacating and Final Plat of Duck Haven Subdivision Phase Two, 21.430 Acres located in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and offered the following information: Vacating Lots 28 and 29, Block 1, Lots 5 -9, Block 2 and Lots 1 -15 and H.O.A. Common Area, Vol 9a Page l (00 Commissioners Court meeting January 30, 2007 10 Block 3, Duck Haven Subdivision, Phase Two, 21.430 Acres. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the Vacating and Final Plat of Duck Haven Subdivision Phase Two, 21.430 Acres as submitted. The Court next considered approval of the minutes of the Commissioners' Court meetings held in December 2006 on the following dates: Regular Meetings - 5th 12tH 19th Public Hearing - 5th Special Meeting - 28th On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the minutes as submitted. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for December 2006. A copy is attached to and made a part of these minutes. The next matter before the Court was consideration of two (2) payment authorizations in the amount of $231.00 and $1,532.38 respectively from the Brazos County Bail Bond Board to Sheines, Scott, Grossman & Cohen, LLP for legal services. Vol '?D Page l(o Commissioners Court meeting January 30, 2007 11 On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the two payment authorizations. The Court proceeded to consider a payment authorization to Pamela B. Grossman in the amount of $825.00 for expert witness testimony. A purchase order was not obtained in advance. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the payment authorization. The next matter before the Court was consideration of a payment authorization to Snider Tire, Inc. for $7,449.52 for tires purchased for the Road and Bridge Department. The amount exceeded the Purchase Order by $1,928.88. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to approve the requisition. The Court next considered payment authorizations to the Eagle in the amounts of $506.00, $332.00, $185.60 and $1,004.82. No purchase order was obtained in advance. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the payment authorizations. The County Judge next took up item 14 that was skipped earlier to allow time for the preparation of the Resolution Vol qO Page io A Commissioners Court meeting January 30, 2007 12 for approval with the grant application. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to include the Resolution with the grant application and authorize the Sheriff's office to submit an application for the Mental Health Transformation Community Collaborative Project Grant. The Court acknowledged receipt of and order filed as submitted the Treasurer's Quarter Ending December 31, 2006 Report. A copy is attached to and made a part of these minutes. The Court acknowledged receipt of the Racial Profiling Statistical Report for 2006 submitted by the office of Constable, Precinct 1. The Court acknowledged receipt of the Racial Profiling Statistical Report for 2006 submitted by the office of Constable, Precinct 4. Under announcement of interest items and possible future agenda topics the following spoke: Ruth McLeod, Acting Director of Human Resources a) There will be a meeting in room 108, with representatives from the Texas Association of Counties to discuss Federal Laws as they relate to county employees. There was no citizen input and /or concerns. Vol qb Page 163 Commissioners Court meeting January 30, 2007 13 Under Agency /Board /Committee reports by Court members, the following spoke: Commissioner Mallard a) There will be a CUC meeting in Austin on February 7, 2007 beginning at noon. There being no further business to come before the Court, the meeting was adjourned. Vol 0/0 Page / The foregoing minutes of the Commissioners Court meeting held January 30, 2007 have been examined and are approved in open Court this the w K— day of F 2007, in Bryan, Brazos County, Texas. Randy Si County udge Lloyd Wassermann Commissioner, Precinct 1 Duane Peters Kenny Mallard Commissioner, Precinct 2 Commissioner, recinc 3 Ob -smf- Carey Cauley, Jr. Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Vol qa Page `(b. Pg -Of _ BRAZOSCOUNTY COMMISSIONER'S COURT j . Of( i 1 • 2M Name V 1 f Organization (PLE� PRINT F 26 F. JEW 57 Mr w %. ov. C-A C/o F� BRAZOSCOUNTY COMMISSIONER'S COURT Ze�&DAY OF 1c i Name ( ASE PRINT) RNT) I*q. V,4.^f C rL Organization (P ASE PRINT) I `L%® Sv of_ BUDGET AMENDMENT(S) FOR THE 2006 -2007 BUDGET YEAR NO. 06/07-15.1 thru 06/07 -15.3 On this the 30'h day of January 2007 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct I E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 30 January 2007 the Court heard and approved a budget amendment for the 2005 -2006 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 12 September 2006, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 30'h day of January 2007. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. M Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes 1 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 -15.1 1/30/2007 sm t n ��l2a07' ' 17D, :. 1 11 111 11 •1 .1111 -m ... 11 Expo Center - General C�ital Improvement =To correct budget that moved $277,025 from capital account to a office furniture account. The stacking carts for • • tables are more 11 each and should be - Minor • -- sm t n ��l2a07' ' 17D, :. 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 -15.2 Vi A/l.nl FD 0100 0100 DIV 36500100 36500100 ACCT 59100000 67286000 PROJ DR/CR CR DR 1NV /4VV / ACCOUNT NAME DDEA E ui ment - Other Increase 251.00 Decrease 251.00 �� __, 7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 06/07 - 15.3 1/30/2007 r � n g h4 �t gz 90, t`?r ACCOUNT NAME 1® 1 11 X111 11 ` 11111 -m�� 111111 1 11 111 11 :1 1 111 �' Computer Hardware 1 11111- _---_ -- r � n g h4 �t gz 90, t`?r PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: January 30, 2007 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on I Department Submitting Employee Request Action Requested Request(s) Applies To County Clerk Gallion, Seth Cell Phone Allowance District Attorney Baker, Brian Salary Increase Parsons, Jarvis Salary Increase Price, Brian New Hire Human Resources Nichols, Loraine Retirement I.T. Ramsey, Tim Resignation — Amended Approved in Commissioners' Court: January 3 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) qo 17A 4F)G INTERLOCAL AGREEMENT BETWEEN THE CITY OF COLLEGE STATION THE CITY OF BRYAN BRAZOS COUNTY AND TEXAS A &M UNIVERSITY For Consulting Services related to a Public Safety Interoperable Communications Grant Application This Agreement is made and entered into by and between the City of College Station, Texas (hereinafter referred to as "College Station "), a Texas Home Rule Municipal Corporation, the City of Bryan, Texas (hereinafter referred to as 'Bryan "), Brazos County, Texas (hereinafter referred to as "the County ") and Texas A &M University, a member of The Texas A &M University System, an agency of the State of Texas (hereinafter referred to at "TAMU"). WHEREAS, College Station, Bryan, the County and TAMU wish to enter into an Interlocal Agreement for the joint purchase of consulting services for the purpose of making application for a Public Safety Interoperable Communications Grant; WHEREAS, Chapter 791 of the TEXAS GOVERNMENT CODE, also known as the INTERLOCAL COOPERATION ACT, authorizes all local governments to contract with each other to perform governmental functions or services including emergency response services and to make cooperative purchases of goods among themselves; WHEREAS, College Station, Bryan , the County and TAMU desire to enter into this Agreement for the purpose of fulfilling and implementing their respective public and governmental purposes, needs, objectives, programs and services; WHEREAS, the parties represent that each are independently authorized to perform the functions or services contemplated by this Agreement; WHEREAS, each party has sufficient funds available from current revenues to perform the functions contemplated by this Agreement; WHEREAS, the parities are of the opinion that the joint purchase of consulting services for the purpose of making application for a Public Safety Interoperable Communications Grant will be beneficial to the taxpayers of the governments through the efficiencies and potential savings to be realized. NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and conditions contained herein, promise and agree as follows: 1. The parties will jointly purchase the services of a consultant to aid in the planning process and writing of a grant for the purposes of securing a Public Safety - 96-,- f 7 3 c - a4 Interoperable Communications Grant as funded by the federal government. Said grant for the purchase of an interoperable radio system. 2. The parties agree that each shall pay one quarter (1/4) of the cost of these consulting services up to, but not to exceed Fifteen Thousand Dollars ($15,000) per party. 3. College Station will solicit public qualifications and negotiate the contract for the consulting services, provided, however, that TAMU, Bryan and the County shall approve all contract terms before the contract is executed. The contract will specify pricing and contain a statement of work. All parties will review proposals and have an equal voice in determining the consultant for this work. 4. When invoices from the consultant are received College Station will bill each party for its share of the invoice. Billings by College Station shall be paid within thirty (30) days. 5. Other cities and counties in the area covered by Brazos Valley Council of Governments (BVCOG) may participate in this project upon execution of this agreement by the joining party. Additional costs incurred due to adding parties and territory must be born by the joining party. 6. No party shall have the right to direct or control the conduct of any other Party with respect to the duties and obligations of each party under the terms of this Agreement. 7. Each entity shall ensure that all applicable laws and ordinances have been satisfied. 8. Effective Date and Term. This Agreement shall be effective when signed by the last party whose signing makes the Agreement fully executed and will remain in full force and effect until September 30, 2007. This Agreement shall automatically renew for no more than two successive one -year terms unless sooner terminated in accordance with the provisions of this Agreement or until all consulting services are completed and paid for. The conditions set forth below shall apply to the initial term and all renewals. Notwithstanding this provision, any party may modify or terminate this Agreement as provided in Paragraph(s) 9 or 10. 9. Modification. The terms and conditions of this Agreement may be modified upon the mutual consent of all parties. Mutual consent will be demonstrated by approval of each governing body of each party hereto. No modification to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized representatives of all parties. -13 �� � -.Z 174 10. Withdrawal from Participation. Termination of participation in this Agreement by a party or parties shall not affect the continued operation of this Agreement between and among the remaining parties and this Agreement shall continue in force and remain binding on the other parties. Any party may remove itself from this agreement with or without cause, upon (30) days written notice to all other parties in accordance with Paragraph 14 herein. The party removing itself shall be responsible for paying its share of costs incurred, not to exceed fifteen thousand dollars ($15,000), under this Agreement even after it withdraws. 11. INDEMNIFICATION. Subject to the limitations as to damages and liability under the Texas Tort Claims Act, and without waiving its governmental immunity, each party to this Agreement agrees to hold harmless each other, its governing board, officers, agents and employees for any liability, loss, damages, claims or causes of action caused, or asserted to be caused, directly or indirectly by any other party to this Agreement, or any of its officers, agents or employees as a result of its performance under this Agreement. 12. CONSENT TO SUIT. Nothing in this Agreement will be construed as a waiver or relinquishment by any party of its right to claim such exemptions, privileges and immunities as may be provided by law. 13. Invalidity. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 14. Written Notice. Unless otherwise specified, written notice shall be deemed to have been duly served if delivered in person or sent by certified mail to the business address as listed herein. City of College Station: City Manager City of College Station P.O. Box 9960 College Station, Texas 77842 City of Bryan: City Manager City of Bryan 300 South Texas Avenue Bryan, Texas 77803 �d -3 -. f 75 C <1_r3Y Brazos County: County Judge Brazos County 300 East 29th Street, Suite 114 Bryan Texas 77803 Texas A &M University: Mr. Robert T. Bisor, III Associate Vice President & Chief of Staff Division of Finance Texas A &M University 1181 TAMU College Station, TX 77843 -1181 (979) 862 -7777 15. Entire Agreement. It is understood that this Agreement contains the entire agreement between the parties and supercedes any and all prior agreements, arrangements, or understandings between the parties relating to the subject matter. Nor oral understandings, statements, promises, or inducements contrary to the terms of this Agreement exist. This Agreement cannot be changed or terminated orally. No verbal agreement or conversation with any officer, agent, or employee of any party before or after the execution of this Agreement shall affect or modify any of the terms or obligations hereunder. 16. Amendment. No Amendment to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by duly authorized representatives of all parties. 17. Texas Law. This Agreement has been made under and shall be governed by the laws of the State of Texas. 18. Place of Performance. Performance and all matters related thereto shall be in Brazos County, Texas, United States of America. 19. Authority to Enter Contract. Each party has the full power and authority to enter into and perform this Agreement and the person signing this Agreement on behalf of each party has been properly authorized and empowered to enter into this Agreement. The persons executing this Agreement hereby represent that they have authorization to sign on behalf of their respective governments or Texas A &M University. 20. Waiver. Failure of any party, at any time, to enforce a provision of this Agreement, shall in no way constitute a waiver of that provision, nor in anyway affect the validity of this Agreement, any part hereof, or the right of any party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the party claimed to have waived. Furthermore, any consent to or -13y %'D 4 ... 174e waiver of a breach will not constitute consent to or waiver of or excuse of any other different or subsequent breach. 21. Agreement Read. The parties acknowledge that they have read, understand and intend to be bound by the terms and conditions of this Agreement. 22. Assignment. This Agreement and the rights and obligations contained herein may not be assigned by any party without the prior written approval of the other parties to this Agreement. 23. Multiale Originals It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. Ct /77 n') — t SIGNED this y day of J can"c- r y 2007. CITY OF COLLEGE STATION BY: a Mayo Silvia ATTEST: Connie Hooks, City Secretary APPROVED: City Manager clo -6 -, 17 E b -7 -t3y SIGNED this day of 2007. CITY OF BRYAN Mayor Ernie Wentrcek ATTEST: Mary Lynne Stratta, City Secretary APPROVED: City Manager City Attorney Chief Financial Officer (o-1- 77 13`l SIGNED this . �Aj day of �L r r 2007. 0 ATTEST: )'Caren McQueen, County lerk 90 196 0 7 -t3Y SIGNED this day of r), -151 TEXAS A &M UNIVERSITY fW 2007. DUE DATE: Noon CST, Wednesday, January 31, 2007 Thank you for your interest in working with the Texas Health Institute (THI) on the Mental Health Transformation Community Collaborative Project. To streamline the review process, all applicants must submit a proposal using this application form to be considered for selection as one of the community collaboratives in this project. Please download the form from THI's website: www.texashealthinstitute.ora Once the form is completed, you must print the entire completed document and send three original signed copies via mail with County Commissioners Resolution(s) and Letters of Support, no later than noon on Wednesday, January 31, 2007, to the following address: Sherry Wilkie- Conway Texas Health Institute 8501 North MoPac Expressway, Suite 420 Austin, TX 78759 Selections will be announced and posted on THI'S website Wednesday, February 28, 2007. Upon receipt of your proposal, THI will send an E -mail acknowledgement of receipt within five working days. THI may request additional clarifying information of applicants. All applications and accompanying material will become the property of the Texas Health Institute. COMPIde-d 8 y ® Z/ 30 7 Imo[ • u ,. i Texas Health Institute Reunion Park Building 1, 8501 N. MoPac Expressway, Suite 420 Austin, Texas 78759 www.texasheatlhinstitute org (512) 279 -3910 Fax: (512) 279-3911 9a rt �� • Texas Mental Health Health Transformation Insht fe Community Collaborative Project APPLICATION FORM DUE DATE: Noon CST, Wednesday, January 31, 2007 Thank you for your interest in working with the Texas Health Institute (THI) on the Mental Health Transformation Community Collaborative Project. To streamline the review process, all applicants must submit a proposal using this application form to be considered for selection as one of the community collaboratives in this project. Please download the form from THI's website: www.texashealthinstitute.ora Once the form is completed, you must print the entire completed document and send three original signed copies via mail with County Commissioners Resolution(s) and Letters of Support, no later than noon on Wednesday, January 31, 2007, to the following address: Sherry Wilkie- Conway Texas Health Institute 8501 North MoPac Expressway, Suite 420 Austin, TX 78759 Selections will be announced and posted on THI'S website Wednesday, February 28, 2007. Upon receipt of your proposal, THI will send an E -mail acknowledgement of receipt within five working days. THI may request additional clarifying information of applicants. All applications and accompanying material will become the property of the Texas Health Institute. COMPIde-d 8 y ® Z/ 30 7 Imo[ • u ,. i Texas Health Institute Reunion Park Building 1, 8501 N. MoPac Expressway, Suite 420 Austin, Texas 78759 www.texasheatlhinstitute org (512) 279 -3910 Fax: (512) 279-3911 9a rt �� Contact I Community Information Collaborative Name • , Texas Mental Health Health Transformation avid Drosch I nstitute Community Collaborative Project APPLICATION FORM Contact I Community Information Collaborative Name Brazos Count Crisis Interventio Contact person for this application avid Drosch Position of contact person Lieutenan E-mail drosche co.brazos.tx.0 Phone 79 -361 48 Fax 79 -361 484 Name of organization Brazos County Sheriff's Offic Street address 00 East 26n Stree Street address uite 10 City ryad state exa Zip Code 780 County / counties covered in the project Brazo Please identify whether the applicant is urban, rural or U.S. - Mexico border. (List all that apply) Urban and Rural Proposed start date anus Estimated months to complete the project N� • . Texas Mental Health The intent of this requirement is the recognition that behavioral health issues are Health Transformation Institute Community Collaborative APPLICATION FORM . . �<. .. Project Broad Communi Participation 20 points) The intent of this requirement is the recognition that behavioral health issues are an integral part of the community's health and well - being, that everyone is impacted and that all perspectives and players are needed to effect change that is meaningful. The expectation is that elected officials will support and endorse Intent this transformation initiative and that mental health consumers, and family members, representatives of the business community, philanthropic organizations and a wide array of providers (public and private behavioral health providers, criminal justice, juvenile justice, schools, health agencies, etc.) will participate in this transformation initiative. If the community responding to the RFA does not have a currently operating collaborative, please provide information regarding plans and commitments of diverse stakeholders related to the creation of a new behavioral health Instructions collaborative. As part of a response to this section, please provide letters of commitment from the participating organizations describing their role, support, and the amount and duration of financial commitments. To reflect the community's activities in this area, the following questions are provided as a guide to provide information in the response to this RFA: • Does the community currently have a health or behavioral health collaborative? • How was the collaborative created and how does it currently function? Questions • Which community stakeholder groups are currently involved? • What is the role and function of each? • What is the organizational structure of the collaborative? • How is broad community leadership incorporated? • How are the collaborative activities coordinated? • What issues and barriers currently exist in developing broad based ownership of behavioral health in the community? Response The communities in and around Brazos County currently have a behavioral health collaborative. We are currently in the process of adding to its activities and revising some of its current structure. The current collaborative was created by our regional MHMR. The revised additional collaborative is being created by the Jail Diversion Task Force Committee. We are in the process of revising some of the structure and responsibilities in order to become more efficient when responding to mental health consumers whom may or may not be in crisis. The goals of our revised collaborative are to develop Crisis Intervention Teams in each of the local law enforcement agencies within the collaborative, Respond to consumers in crisis more efficiently, Provide a more direct line of contact for the consumers, Expedite inpatient and outpatient services to the consumers, Provide more frequent follow ups with consumers in order to keep continuity of care and prevent further crisis, and Provide all Crisis Intervention Officers with equal ryD l $S 4 amounts and types of training. • Texas Mental Health In the revised collaborative, the regional MHMR will be working with the Brazos Health Transformation Institute Community Collaborative Project APPLICATION FORM ryD l $S 4 amounts and types of training. The regional MHMR still has all of their previous community stakeholder groups. In the revised collaborative, the regional MHMR will be working with the Brazos County Sheriff's Office, College Station Police Department and multiple outpatient resource providers. The organizational structure will be established by our Jail Diversion Task Force Committee, but is still pending final memorandums of understanding between each agency. All revised collaborative decisions and activities will be coordinated through this same committee. There are still barriers that currently exist in developing a broad based ownership of behavioral health in our community. One of the barriers is the full support and cooperation from some of the other law enforcement agencies in our area. The collaborative is still attempting to educate and convince these agencies to be part of the collaborative so that we can cover the entire community in the same manner without stressing the resources of the agencies currently in the collaborative. Another barrier is the direct access and sharing of consumer information. All of the law enforcement agencies can currently get information from our regional MHMR, but we are trying to come up with a way for each agency in the collaborative to have direct access to this information. Information sharing is not a problem in our area it is just having access to it when time is crucial. If all of the agencies within the collaborative had direct access, then consumers could be provided services more efficiently. This access would also allow consumers to receive services more suitable to their needs. Direct access to consumer information would provide valuable consumer history to whoever is screening the consumer. This would provide officers with information on what type of services and resources have worked best for a given consumer. Having this information could save money and time on the local resources as well as for the State. ryD l $S 4 Commitment and Resources 20 points) The intent of this requirement is to ensure that the community has the • Texas Mental Health Health Transformation and technology resources. Institute Community Collaborative Project APPLICATION FORM Commitment and Resources 20 points) The intent of this requirement is to ensure that the community has the Intent leadership and resource capacity to implement mental health transformation at the local level. Resources at the local level include human, financial, material and technology resources. To reflect the community's activities in this area, the following questions are provided as a guide to provide information in the response to this RFA: • How is your collaborative currently funded? What additional resources are needed to implement the requirements of this RFA? (If you do not have an Questions existing collaborative, how do you propose to fund such a collaborative ?) • What is the role of each stakeholder group in terms of resource contributions related to personnel, other in -kind contributions, technology, material, finances and technology: (a) currently, and (b) in the future? Our community's collaborative is funded by each individual agency. As mentioned in the previous section, our collaborative is currently restructuring. We are in the process of developing Crisis Intervention Teams in order to expedite services provided to mental health consumers. In order to access consumer information more efficiently, we would need to purchase laptops for each Crisis Intervention Team and for our regional MHMR caseworkers. These laptops would need to have wireless internet access in order to retrieve consumer information from a collective database. In our current status, our Crisis Intervention Team Program has the following resource contributions from the main stakeholders. The Brazos County Sheriff's Office has 39 officers with Crisis Intervention Training and Mental Health Peace Officer Training. Of these 39 officers, 6 are in Patrol, 13 are in the Transport Division and 20 are in the Booking or Jail Division. The 13 Transport Deputies Response currently handle all of the mental transports. The Brazos County Sheriff's Office is using these 13 officers in their current positions, as available, in order to get the Crisis Intervention Program up and running. This division currently has 5 transport vehicles. We currently use any of these five vehicles when available for handling Crisis Intervention calls. The College Station Police Department has 6 officers with Crisis Intervention Training and Mental Health Peace Officer Training. The College Station Police Department currently uses these officers when they are available to handle some of the Crisis Intervention calls. They also use their regular patrol fleet to handle these calls. They also have a Victim's Advocate which is an LPC. This position can also supervise students in an internship to become an LPC. They currently have one intern whom is available for outpatient counseling. 90 �d�p/ MHMR has all of their local and state resources available to assist in the program. MHMR has an array of resources. These resources include, but are not limited to: Assessment /Intake and Eligibility, Emergency and Crisis Services, Consumer Benefits Eligibility, Routine Case Management, Rehabilitative Case Management, Medication Related Services, Family Education and Support, Continuity of Care, Supported Employment, Child and Adolescent Services and the Assertive Community Treatment Team. The Brazos County Sheriff's Office currently picks up and transports all mental health consumers, but not until the regional MHMR screens the consumer, gets a mental warrant signed by one of the Justice of the Peace and gets the consumer medically cleared through one of the local hospital emergency rooms. The County Attorney's Office and one of the County Court at Law Judges also issues Transport Orders to have the possible consumer picked up, transported to one of the local hospital emergency rooms or to their courtroom, hold a hearing and then have the Sheriff's Office transport to an inpatient facility. The Brazos County Sheriff's Office and the College Station Police Department come across possible consumers all the time. These officers usually transport to one of the local hospital emergency rooms to have the consumer medically cleared and call MHMR to have the subject evaluated. This process usually ties up officers for an average of 6 - 8 hours at the emergency room. The length of time the consumer is delayed services is normally caused by unnecessary medical tests being conducted in the emergency rooms, MHMR caseworkers being held up on multiple screenings and caseworkers trying to get one of the Justice of the Peace to sign a mental warrant. Our collaborative understands there are certain areas we need to restructure in order to expedite the services provided to consumers and reduce overall cost to all agencies involved. We are in the process of restructuring our procedures with the development of the Crisis Intervention Teams. Our collaborative has agreed there is no reason to have every mental health consumer medically cleared through one of the local hospital emergency rooms. The only consumers which need to be medically cleared are those where the CIT officer or MHMR caseworker see there is a medical necessity. This process is costing the hospitals time, money, man hours and space to have all of these possible consumers detained in one of the hospital emergency treatment rooms. This process is also tying up patrol officers, which places a burden on each of the law enforcement agencies due to lower staffing on the streets. In the restructured collaborative, we are developing Crisis Intervention Teams in the Brazos County Sheriff's Office and College Station Police Department. These agencies will work hand in hand with our regional MHMR. Our program is being developed where these two law enforcement agencies will conduct preliminary evaluations on possible mental health consumers. The officers responsible for these duties will be assigned as Crisis Intervention Officers and will have 90 le7 6 Texas Mental Health Health Transformation Institute Community Collaborative Project APPLICATION FORM MHMR has all of their local and state resources available to assist in the program. MHMR has an array of resources. These resources include, but are not limited to: Assessment /Intake and Eligibility, Emergency and Crisis Services, Consumer Benefits Eligibility, Routine Case Management, Rehabilitative Case Management, Medication Related Services, Family Education and Support, Continuity of Care, Supported Employment, Child and Adolescent Services and the Assertive Community Treatment Team. The Brazos County Sheriff's Office currently picks up and transports all mental health consumers, but not until the regional MHMR screens the consumer, gets a mental warrant signed by one of the Justice of the Peace and gets the consumer medically cleared through one of the local hospital emergency rooms. The County Attorney's Office and one of the County Court at Law Judges also issues Transport Orders to have the possible consumer picked up, transported to one of the local hospital emergency rooms or to their courtroom, hold a hearing and then have the Sheriff's Office transport to an inpatient facility. The Brazos County Sheriff's Office and the College Station Police Department come across possible consumers all the time. These officers usually transport to one of the local hospital emergency rooms to have the consumer medically cleared and call MHMR to have the subject evaluated. This process usually ties up officers for an average of 6 - 8 hours at the emergency room. The length of time the consumer is delayed services is normally caused by unnecessary medical tests being conducted in the emergency rooms, MHMR caseworkers being held up on multiple screenings and caseworkers trying to get one of the Justice of the Peace to sign a mental warrant. Our collaborative understands there are certain areas we need to restructure in order to expedite the services provided to consumers and reduce overall cost to all agencies involved. We are in the process of restructuring our procedures with the development of the Crisis Intervention Teams. Our collaborative has agreed there is no reason to have every mental health consumer medically cleared through one of the local hospital emergency rooms. The only consumers which need to be medically cleared are those where the CIT officer or MHMR caseworker see there is a medical necessity. This process is costing the hospitals time, money, man hours and space to have all of these possible consumers detained in one of the hospital emergency treatment rooms. This process is also tying up patrol officers, which places a burden on each of the law enforcement agencies due to lower staffing on the streets. In the restructured collaborative, we are developing Crisis Intervention Teams in the Brazos County Sheriff's Office and College Station Police Department. These agencies will work hand in hand with our regional MHMR. Our program is being developed where these two law enforcement agencies will conduct preliminary evaluations on possible mental health consumers. The officers responsible for these duties will be assigned as Crisis Intervention Officers and will have 90 le7 6 �D /�� 1" _ specialized training in such matters. If a CIT officer completes an evaluation on Texas Mental Health officer will determine if the consumer has insurance. If the consumer has Health Transformation Institute Community Collaborative Project APPLICATION FORM �D /�� 1" _ specialized training in such matters. If a CIT officer completes an evaluation on a possible consumer and determines the consumer does need inpatient care, the officer will determine if the consumer has insurance. If the consumer has insurance the officer will contact the closest available private inpatient facility and make arrangements for admission. If the College Station Police Department does the evaluation and determines the consumer needs inpatient care, the College Station Police Department will transfer custody of the consumer to the Brazos County Sheriff's Office. The Sheriff's Office wit[ transport. If the consumer does not have insurance, the officer wilt contact MHMR to see if they want to conduct a secondary screening. MHMR will contact the Austin State Hospital in order to get admission. Again, if College Station Police Department is the origination agency, College Station Police Department will transfer custody to the Brazos County Sheriff's Office. The Sheriff's Office will transport. If any of the officers assigned to one of the Crisis Intervention Teams comes across a consumer who is not in crisis, but needs outpatient resources, the officer will set the consumer up with the needed resource. All of the officers will have a list of resources available for our community collaborative. These resources will include resources such as: MHMR outpatient care, counseling services, medical assistance, food and clothing assistance, shelter and emergency financial assistance. �D /�� 1" _ History and Experience 15 points) • Texas Mental Health strengths in developing and maintaining effective, successful community Health Transformation Institute Community Collaborative Project APPLICATION FORM History and Experience 15 points) The intent of this requirement is to assess the community's experience and strengths in developing and maintaining effective, successful community partnerships and coalitions over time. Such previously successful collaboratives and partnerships do not necessarily have to be in the area of behavioral health Intent services but any experiences in this area should be reflected in the application. This history and experience should reflect the roles and functions of the various community stakeholder groups with an emphasis on the roles of consumers and family members, businesses, philanthropy, school district, hospital district, and local mental health system. • For an existing collaborative that is applying, please identify goals that have been achieved and describe what contributed to success. For a new proposed community collaborative, please identify other community collaborative efforts; what they achieved over what timeframe; and how they were funded, managed, and sustained: • Who organized it? • What was the purpose? • How was it funded? Questions . Please describe one community project in the last three years: • Who organized it? • What was the purpose? • How was it funded? • What was accomplished? Describe specific outcomes. • If successful, please describe why? • If unsuccessful, please describe why? • Describe how this history and experience relates to this application. Our collaborative did have one community project which took place in the last two years. This project is our post- booking jail diversion program. It was organized by our regional MHMR along side the Brazos County Sheriff's Office. The purpose of this program was to minimize the number of severely mentally ill individuals being housed in our county jails, lower the amount of money the county was spending on these inmates with mental illness, provide proper mental health treatment, and provide specialized training to officers so they can handle consumers. Response The problem of severely mentally ill individuals being housed in jails rather than receiving proper mental health treatment is widespread in our seven county service area. The problem places a burden on the correctional system, costs counties large amounts of money and, perhaps most importantly, people with mental illness are being inappropriately detained in local jails in lieu of receiving proper mental health treatment. Brazos county, the largest county in the service area, estimates the jail population with mental health issues requiring treatment is 10% at any given time. The cost to house these individuals is approximately $1,000,000 per year when the costs of medications are included (medications are estimated at $250,000). The surrounding six counties' numbers are reflective of the Brazos county estimates with reduced costs relative to the size of their jail populations. This program was partially funded by MHMR and the Brazos County Sheriff's Office. The program did get a local grant to assist in providing a salary for an MHMR caseworker to work in the jail for 20 hours per week, Monday thru Friday. MHMR was also able to get funding assistance for training from the Brazos Valley Council of Governments. Our initial collaborative was successful in many ways. We were able to determine ways to assess incoming inmates by using some pre - booking strategies. We implemented a new procedure to use the mental health and suicide assessment with every subject brought to the jail. Through these procedures we were able to determine whether or not a subject was in crisis at time of booking. If the subject was in crisis, we would start providing services to the subject immediately. If the subject was not in crisis, they would be referred to the MHMR caseworker working in the facility. The MHMR caseworker would then provide the Resiliency It Disease Management assessment to evaluate eligibility for jail diversion program. The MHMR caseworker would also refer their clients to the program once they became eligible. MHMR would also identify subjects referred by the TCOOMMI program who are eligible for jail diversion. The program was able to place 8 inmates into the Jail Diversion Program. Once these inmates were out of jail custody, they were placed in counseling groups and provided MHMR outpatient services. These inmates also had to follow their conditions of release and remain in the program. Once an inmate violated his conditions or was arrested for another offense, they became ineligible to remain or reenter into the program. The collaborative did extremely well educating officers throughout the county. The collaborative held 3 separate Mental Health Peace Officer courses. The first MHPO training that was held was provided by MHMR at a reduced rate to the law enforcement agencies. This was successfully done in an agreement between the Brazos Valley Council of Governments, MHMR and TEEX. The second MHPO training was hosted by the Brazos County Sheriff's Office at no cost to the participating agencies. The third MHPO training was hosted by the College Station Police Department at no cost to the participating agencies. The Brazos County Sheriff's Office and College Station Police Department trained their entire agencies in Crisis Intervention. The Brazos County Sheriff's Office also recertified the majority of their officers in CPR and First Aid. There has been a lot of initiative by these two agencies to get officers trained to the level where they can handle consumers in nearly any setting. N� 90 g ^r �70 Texas Mental Health Health Transformation Institute Community Collaborative Project APPLICATION FORM Brazos county, the largest county in the service area, estimates the jail population with mental health issues requiring treatment is 10% at any given time. The cost to house these individuals is approximately $1,000,000 per year when the costs of medications are included (medications are estimated at $250,000). The surrounding six counties' numbers are reflective of the Brazos county estimates with reduced costs relative to the size of their jail populations. This program was partially funded by MHMR and the Brazos County Sheriff's Office. The program did get a local grant to assist in providing a salary for an MHMR caseworker to work in the jail for 20 hours per week, Monday thru Friday. MHMR was also able to get funding assistance for training from the Brazos Valley Council of Governments. Our initial collaborative was successful in many ways. We were able to determine ways to assess incoming inmates by using some pre - booking strategies. We implemented a new procedure to use the mental health and suicide assessment with every subject brought to the jail. Through these procedures we were able to determine whether or not a subject was in crisis at time of booking. If the subject was in crisis, we would start providing services to the subject immediately. If the subject was not in crisis, they would be referred to the MHMR caseworker working in the facility. The MHMR caseworker would then provide the Resiliency It Disease Management assessment to evaluate eligibility for jail diversion program. The MHMR caseworker would also refer their clients to the program once they became eligible. MHMR would also identify subjects referred by the TCOOMMI program who are eligible for jail diversion. The program was able to place 8 inmates into the Jail Diversion Program. Once these inmates were out of jail custody, they were placed in counseling groups and provided MHMR outpatient services. These inmates also had to follow their conditions of release and remain in the program. Once an inmate violated his conditions or was arrested for another offense, they became ineligible to remain or reenter into the program. The collaborative did extremely well educating officers throughout the county. The collaborative held 3 separate Mental Health Peace Officer courses. The first MHPO training that was held was provided by MHMR at a reduced rate to the law enforcement agencies. This was successfully done in an agreement between the Brazos Valley Council of Governments, MHMR and TEEX. The second MHPO training was hosted by the Brazos County Sheriff's Office at no cost to the participating agencies. The third MHPO training was hosted by the College Station Police Department at no cost to the participating agencies. The Brazos County Sheriff's Office and College Station Police Department trained their entire agencies in Crisis Intervention. The Brazos County Sheriff's Office also recertified the majority of their officers in CPR and First Aid. There has been a lot of initiative by these two agencies to get officers trained to the level where they can handle consumers in nearly any setting. N� 90 g ^r �70 _(1d 10 The collaborative also coordinated meetings with St. Joseph Hospital to try and • Texas Mental Health mental health crisis could be assessed. This location would take place in a non- Health Transformation Institute Community Collaborative Project APPLICATION FORM _(1d 10 The collaborative also coordinated meetings with St. Joseph Hospital to try and find a location where the correct disposition of individuals identified to be in a mental health crisis could be assessed. This location would take place in a non- threatening environment away from the jail and emergency room where individuals can be triaged. There were a couple of locations found, but none of them met the necessities of the program. Assessing the program overall, in terms of identifying inmates with mental illness we were successful. However in terms of placing inmates in to the Jail Diversion Program once they were identified as meeting the criteria we failed to meet our expectations. In a critical assessment we identified individual motivation, education and program commitments as areas in need of improvement. Initially, the identification of inmates meeting the criteria by a MH /MR caseworker fell short of expectation due to low individual motivation and commitment for the program goals. After a personnel change this problem was remedied. We have identified a need to educate and seek commitments from the prosecutors and judges on the criteria, procedures and goals of the program. In practice, prosecutors were recommending persons for the program that did not meet qualification criteria and conversely rejecting persons who did. We recognize a need for a balance of the prosecutors concerns for the victims and their expectations for prosecutions with the needs of the mentally ill for stabilization and treatment outside of the jail environment. In the courts, no procedures or processes were developed to exercise the courts discretion to use Personal Recognizance (PR) Bond for the release of persons eligible for diversion. Judges and magistrates will be encouraged to commit to the development of procedures to facilitate release of inmates on PR Bond with restrictions and orders to the offender to participate in treatment regimen and programs. Finally, in the short time chosen to analyze the effectiveness of the program a higher than expected percentages of inmates with mental illness failed to meet pre - established program requirements due to the type of criminal charges filed. We expect to conduct further examination of the program requirements to more accurately identify the potential group of participants. _(1d 10 Proposed Activities for this project 35 points) The intent of this requirement is to obtain information on community priorities • . Texas Mental Health Health Transformation accomplish mental health transformation for both adults and children / Institute ffaIGIKM. rypnEl ly.Ppl(ypfyp[yry{(y.pf\(.gy Collaborative Project Project APPLICATION FORM Proposed Activities for this project 35 points) The intent of this requirement is to obtain information on community priorities related to mental health transformation. More specifically, this criteria will be used to assess the activities that the community intends to implement to accomplish mental health transformation for both adults and children / adolescents, and how these are related to strategies identified in the Texas Intent Transformation Comprehensive Plan. See the Transformation Project website for more information: www.mhtransformation.org . An important aspect for rating this criterion will be how the proposed initiative relates to other transformation priorities identified in the comprehensive plan such as early intervention, data coordination and sharing, advancing evidence based practices and workforce development. • What mental health problem or problems will your project address? • What are the proposed activities of the project? • How will you know that you have achieved expected outcomes? • What funding sources will you deploy? • How does this project fit with the capacities of the collaborative, i.e. staff, volunteers, board and past programmatic history? • How does your project fit with the specific strategies of the Mental Health Transformation Comprehensive Plan? Questions What similar initiatives exist locally or regionally? (This include area agencies on aging, housing collaboratives, systems of care, safe schools as examples) • How are you collaborating with those initiatives? • What will your leadership structure be? • How will decisions be made? • What expertise and skills does your collaborative 1) have 2) need? • If applicable, how would data sharing and coordination and information technologies support your project? The Brazos County Crisis Intervention collaborative will address several mental health problems. The problems we tend to alleviate or resolve are: Mental health consumers being detained for long periods of time in one of our local hospital emergency rooms, Patrol officers being detained for hours at a time in the emergency room, Mental health consumers being handled by lesser trained officers, Delaying services to mental health consumers due to trying to locate a Response JP to sign a mental warrant and Misuse of local hospital medical facilities. The crisis intervention teams developed by each of the agencies in the collaborative will handle all of the possible mental health consumers they come across while on patrol. When an officer comes across a possible consumer, the CIT officer will conduct an assessment of the subject to determine if they are in need of further services. If the primary officer is rat a CIT officer, they will call for CIT to respond to the scene to determine if the subject needs additional 11 services. If a CIT officer completes an evaluation on a possible consumer and determines the consumer does need inpatient care, the officer will determine if the consumer has insurance. If the consumer has insurance the officer will contact the closest available private inpatient facility and make arrangements for admission. If the College Station Police Department does the evaluation and determines the consumer needs inpatient care, the College Station Police Department will complete a Peace Officer's Emergency Commitment and transfer custody of the consumer to the Brazos County Sheriff's Office. The Sheriff's Office will transport. If the consumer does not have insurance, the officer will contact MHMR to see if they want to conduct a secondary screening. MHMR will contact the Austin State Hospital in order to get admission. Again, if College Station Police Department is the origination agency, College Station Police Department will transfer custody to the Brazos County Sheriff's Office. The Sheriff's Office will transport on a POEC. Procedures have been developed to prevent possible consumers from being transported to an emergency room. Mental health consumers will not be transported to the emergency room unless there is a justified medical necessity. Crisis Intervention Officers from the agencies in the collaborative will have alternate locations to meet with an MHMR caseworker when MHMR feels the need to conduct a secondary screening. Officers will be able to meet with an MHMR caseworker at the 804 S. Texas Avenue MHMR location during business hours Monday thru Friday. We are still in the process of determining a convenient location for after hours. The collaborative may use a Crisis Room at one of the local hospitals, but the officers would still not be delayed or held up for long periods of time as the consumer would not be taken into the emergency room area. If any of the officers assigned to one of the Crisis Intervention Teams comes across a consumer who is not in crisis, but needs outpatient resources, the officer will set the consumer up with the needed resource. All of the officers will have a list of resources available for our community collaborative. These resources will include resources such as: MHMR outpatient care, counseling services, medical assistance, food and clothing assistance, shelter and emergency financial assistance. These procedures will eliminate: mental health consumers and patrol officers from being detained for long periods of time, excessive use of emergency room facilities, and use of mental warrants. These procedures will also expedite services to the consumers. The consumers will have direct contact with highly trained Crisis Intervention Officers. This will make every aspect of dealing with mental health consumers a more efficient process. This will also alleviate a considerable amount of cost for the local hospitals, MHMR and each participating law enforcement agency. • Texas Mental Health Health Transformation I nsfifue . E . riff . t Community Collaborative Project APPLICATION FORM services. If a CIT officer completes an evaluation on a possible consumer and determines the consumer does need inpatient care, the officer will determine if the consumer has insurance. If the consumer has insurance the officer will contact the closest available private inpatient facility and make arrangements for admission. If the College Station Police Department does the evaluation and determines the consumer needs inpatient care, the College Station Police Department will complete a Peace Officer's Emergency Commitment and transfer custody of the consumer to the Brazos County Sheriff's Office. The Sheriff's Office will transport. If the consumer does not have insurance, the officer will contact MHMR to see if they want to conduct a secondary screening. MHMR will contact the Austin State Hospital in order to get admission. Again, if College Station Police Department is the origination agency, College Station Police Department will transfer custody to the Brazos County Sheriff's Office. The Sheriff's Office will transport on a POEC. Procedures have been developed to prevent possible consumers from being transported to an emergency room. Mental health consumers will not be transported to the emergency room unless there is a justified medical necessity. Crisis Intervention Officers from the agencies in the collaborative will have alternate locations to meet with an MHMR caseworker when MHMR feels the need to conduct a secondary screening. Officers will be able to meet with an MHMR caseworker at the 804 S. Texas Avenue MHMR location during business hours Monday thru Friday. We are still in the process of determining a convenient location for after hours. The collaborative may use a Crisis Room at one of the local hospitals, but the officers would still not be delayed or held up for long periods of time as the consumer would not be taken into the emergency room area. If any of the officers assigned to one of the Crisis Intervention Teams comes across a consumer who is not in crisis, but needs outpatient resources, the officer will set the consumer up with the needed resource. All of the officers will have a list of resources available for our community collaborative. These resources will include resources such as: MHMR outpatient care, counseling services, medical assistance, food and clothing assistance, shelter and emergency financial assistance. These procedures will eliminate: mental health consumers and patrol officers from being detained for long periods of time, excessive use of emergency room facilities, and use of mental warrants. These procedures will also expedite services to the consumers. The consumers will have direct contact with highly trained Crisis Intervention Officers. This will make every aspect of dealing with mental health consumers a more efficient process. This will also alleviate a considerable amount of cost for the local hospitals, MHMR and each participating law enforcement agency. This project will develop Crisis Intervention Teams in the Brazos County Sheriff's Office and College Station Police Department. These agencies will work together to accomplish the same goals of expediting services to the mental health consumers. The future plan is to bring more law enforcement agencies from Brazos County into the collaborative and then eventually develop crisis intervention teams throughout the entire Brazos Valley. Brazos County is already a central hub for this region so it makes sense to have the entire region involved. This project will also train and prepare every crisis intervention officer the same way and over the same topics. The collaborative Crisis Intervention Teams will have monthly training (4 hours) together and then will also have an extended annual training (8 - 24 hours) depending on topic. This will allow for agencies and officers to share experiences, information and receive the same training. The agencies will share responsibilities of hosting the training each month. MHMR wilt also be assisting with the monthly training. MHMR might provide resource material or a caseworker, depending on what type of training we have scheduled. Once the Crisis Intervention Teams are solid on their feet, each agency will assist MHMR with their continuity of care and provide follow -up visits for outpatient mental health consumers. This will assist in possible prevention of future crisis situations with certain consumers. This will also allow MHMR to have a closer case management for each of their consumers. Agencies assisting with the continuity of care will help alleviate the number of consumers in crisis in the future. This in turn will reduce overall cost for all involved in the long run. The Brazos County Crisis Intervention Collaborative will very easily know whether or not the project has achieved the expected outcomes. The collaborative should see a drastic reduction in subjects transported to inpatient facilities, which will save MHMR and the State a substantial amount of money due to the reduction in number of bed days. There will be a drastic reduction in time spent with mental health consumers. Officers will not be sitting at the hospital with the consumers waiting on a medical clearance, MHMR screening or for paperwork to be completed. This project changes the way consumers are processed, which has been expedited. This means CIT officers will conduct an initial evaluation, have the consumer transported and be back in service before officers would normally be out of the hospital. There should also be a drastic reduction in overtime expenses. Alt law enforcement agencies and MHMR should see a definite difference in the number of overtime hours. The amount of time saved will allow officers and MHMR to follow -up on consumer service needs. The project wit( evolve slowly, with the goal of involving all law enforcement agencies in the project area. Ultimately having a sufficient number of officers trained as crisis intervention officers to facilitate proper crisis response. Funding responsibilities will stay with each agency. 6) 13 195 • Texas Mental Health Health Transformation Institute Community Collaborative Project APPLICATION FORM This project will develop Crisis Intervention Teams in the Brazos County Sheriff's Office and College Station Police Department. These agencies will work together to accomplish the same goals of expediting services to the mental health consumers. The future plan is to bring more law enforcement agencies from Brazos County into the collaborative and then eventually develop crisis intervention teams throughout the entire Brazos Valley. Brazos County is already a central hub for this region so it makes sense to have the entire region involved. This project will also train and prepare every crisis intervention officer the same way and over the same topics. The collaborative Crisis Intervention Teams will have monthly training (4 hours) together and then will also have an extended annual training (8 - 24 hours) depending on topic. This will allow for agencies and officers to share experiences, information and receive the same training. The agencies will share responsibilities of hosting the training each month. MHMR wilt also be assisting with the monthly training. MHMR might provide resource material or a caseworker, depending on what type of training we have scheduled. Once the Crisis Intervention Teams are solid on their feet, each agency will assist MHMR with their continuity of care and provide follow -up visits for outpatient mental health consumers. This will assist in possible prevention of future crisis situations with certain consumers. This will also allow MHMR to have a closer case management for each of their consumers. Agencies assisting with the continuity of care will help alleviate the number of consumers in crisis in the future. This in turn will reduce overall cost for all involved in the long run. The Brazos County Crisis Intervention Collaborative will very easily know whether or not the project has achieved the expected outcomes. The collaborative should see a drastic reduction in subjects transported to inpatient facilities, which will save MHMR and the State a substantial amount of money due to the reduction in number of bed days. There will be a drastic reduction in time spent with mental health consumers. Officers will not be sitting at the hospital with the consumers waiting on a medical clearance, MHMR screening or for paperwork to be completed. This project changes the way consumers are processed, which has been expedited. This means CIT officers will conduct an initial evaluation, have the consumer transported and be back in service before officers would normally be out of the hospital. There should also be a drastic reduction in overtime expenses. Alt law enforcement agencies and MHMR should see a definite difference in the number of overtime hours. The amount of time saved will allow officers and MHMR to follow -up on consumer service needs. The project wit( evolve slowly, with the goal of involving all law enforcement agencies in the project area. Ultimately having a sufficient number of officers trained as crisis intervention officers to facilitate proper crisis response. Funding responsibilities will stay with each agency. 6) 13 195 This project fits with the capacities of the collaborative very smoothly in that each agency involved in the collaborative so far is very supportive of the project and has taken the initiative to get their officers educated and trained in the goals of the project. All of the agencies currently in the collaborative have provided ample amount of staffing to oversee the goals of the project. The collaborative does already have some outpatient resource volunteers and expects to put more in place in the near future. The Brazos County Crisis Intervention collaborative coincides with the strategies of the State's Mental Health Transformation Comprehensive Plan. We are bringing several agencies and resources together to work on the same project. Our collaborative has been working together for several years now and with our current project, we will have this collaborative for years to come. This collaborative has used its past experiences and projects as a stepping stone. We have learned from our previous mistakes. The restructuring of our collaborative and the development of the Crisis Intervention Teams is just the beginning. We will be revising policies and modifying procedures as the program grows. The transformation of how the mental health consumers are dealt with in our community will become very obvious for all of the agencies and providers involved, as well as for the consumers themselves. One of the collaborative's main goals is to provide early intervention so we can possibly prevent mental health consumers from going into crisis. We will provide this early intervention through close interaction with the consumers in our community. We will conduct follow -up visits from calls our Crisis Intervention Teams take as well as provide follow -ups for our regional MHMR. MHMR will be able to call the agencies within the collaborative and request a follow -up on a certain consumer. The follow -up could be to make sure the consumer is taking their medication, taking care of themselves or to see if the consumer needs a ride to their counseling appointment. These follow -ups can be used for several different reasons. This type of early intervention could make all the difference to a lot of mental health consumers. The agencies we currently have in the collaborative will have standardized procedures to handle mental health consumers. When we are able to bring other agencies into the collaborative, they will be required to follow the same standardized procedures. This will allow every Crisis Intervention Team to handle situations similarly without confusing the mental health consumers we are here to assist and keep out of crisis. This is the main reason all of the crisis intervention officers will be training together on the same topics. Every officer will be provided with the same knowledge and resources. Our Crisis Intervention collaborative was put together from information we have received and procedures we have observed from other collaboratives across the N5 14 , - T e x a s Mental Health Health Transformation Institute Community Collaborative Project APPLICATION FORM This project fits with the capacities of the collaborative very smoothly in that each agency involved in the collaborative so far is very supportive of the project and has taken the initiative to get their officers educated and trained in the goals of the project. All of the agencies currently in the collaborative have provided ample amount of staffing to oversee the goals of the project. The collaborative does already have some outpatient resource volunteers and expects to put more in place in the near future. The Brazos County Crisis Intervention collaborative coincides with the strategies of the State's Mental Health Transformation Comprehensive Plan. We are bringing several agencies and resources together to work on the same project. Our collaborative has been working together for several years now and with our current project, we will have this collaborative for years to come. This collaborative has used its past experiences and projects as a stepping stone. We have learned from our previous mistakes. The restructuring of our collaborative and the development of the Crisis Intervention Teams is just the beginning. We will be revising policies and modifying procedures as the program grows. The transformation of how the mental health consumers are dealt with in our community will become very obvious for all of the agencies and providers involved, as well as for the consumers themselves. One of the collaborative's main goals is to provide early intervention so we can possibly prevent mental health consumers from going into crisis. We will provide this early intervention through close interaction with the consumers in our community. We will conduct follow -up visits from calls our Crisis Intervention Teams take as well as provide follow -ups for our regional MHMR. MHMR will be able to call the agencies within the collaborative and request a follow -up on a certain consumer. The follow -up could be to make sure the consumer is taking their medication, taking care of themselves or to see if the consumer needs a ride to their counseling appointment. These follow -ups can be used for several different reasons. This type of early intervention could make all the difference to a lot of mental health consumers. The agencies we currently have in the collaborative will have standardized procedures to handle mental health consumers. When we are able to bring other agencies into the collaborative, they will be required to follow the same standardized procedures. This will allow every Crisis Intervention Team to handle situations similarly without confusing the mental health consumers we are here to assist and keep out of crisis. This is the main reason all of the crisis intervention officers will be training together on the same topics. Every officer will be provided with the same knowledge and resources. Our Crisis Intervention collaborative was put together from information we have received and procedures we have observed from other collaboratives across the N5 14 15 State. We have currently been using the program in Williamson County as an Texas Mental Health pulling all law enforcement agencies in as active participants to the program. Health Transformation Institute FgIGIKM . RWME1fl . IQILYLAEIQMM . MM1fIIfCN Community Collaborative Project APPLICATION FORM 15 State. We have currently been using the program in Williamson County as an example for our program. There are some differences; one being that we are pulling all law enforcement agencies in as active participants to the program. Williamson County Crisis Intervention handles all of the mental health consumer calls themselves and uses the other agencies as a tool to notify the Sheriff's Office of possible crisis situations. The Brazos County Crisis Intervention witl be working with several other initiatives throughout our community. The initiatives will provide assistance for food, clothing, furniture, rent, utilities, medications, emergency bus tickets, gasoline, counseling and medical and dental assistance. Several of these initiatives will provide these services for free, while other initiatives will provide the services on a sliding fee schedule. These initiatives will be used to assist the Crisis Intervention Teams by being an outpatient resource for consumers that are on the edge of having a crisis, but do not quite meet the criteria for inpatient services. The Brazos County Crisis Intervention collaborative does not have a strict leadership structure at this time. All ideas, projects and decisions are agreed upon as a group in our Jail Diversion Committee. If there is a procedural issue that arises in between committee meetings, then the agencies affected will call upon each other to decide how the procedures need to be revised. The law enforcement agencies normally work through these matters on their own unless it directly involves MHMR. Our collaborative currently has several officers within the law enforcement agencies that are very knowledgeable about mental health consumers and about crisis intervention teams. The decision makers within MHMR have great experience and knowledge of mental health consumers and all of the resources available to them. The collaborative does have access to a grant writer at MHMR and at St. Joseph Hospital. When time permits, there is also a department at Texas A &M University that is capable and willing to assist with putting together future grants. If we come across questions or problems we do not know how to answer or resolve, we do have a extremely knowledgeable contact at the Williamson County Sheriff's Office. 15 Sustainabili 10 points) The intent of this requirement is to assess plans for sustaining the • Texas Mental Health Health Transformation ears. Institute .. E s . Community Collaborative Project APPLICATION FORM Sustainabili 10 points) The intent of this requirement is to assess plans for sustaining the Intent transformation initiative after technical assistance and support for the community collaborative are no longer available, in possibly four to six ears. • For existing collaboratives, please identify sustainability goals for your organization. • For a proposed community collaborative, please identify how other community collaborative efforts have been sustained in your community and how you wilt sustain this collaborative. Questions • How are you collaborating with local, regional, state and national philanthropic organizations and entities? • What role do you see local government having in sustaining your project? • How would you involve the private and ran -profit sectors in developing and implementing your sustainability plan? • What role would state and federal governments have? At the current time, our collaborative understands the State is placing more and more responsibility on each community to develop ways of handling mental health consumers at a local level. We have been attempting to assist in this dilemma with other projects, such as our Post Booking Jail Diversion Program. We are currently restructuring the way we handle these issues. We are currently developing crisis intervention teams in multiple agencies. It seems to be a lot easier to divert mental health consumers from the criminal justice system in a Pre - Booking style of Jail Diversion although jail diversion is rat the only goal of this project. These teams will help expedite services to consumers and have a close case management to keep these consumers out of crisis. All of the agencies within the collaborative already realize they will have to step up and fund projects such as this on their own. This collaborative will place the Response burden of continued funding upon each agency involved. When our project is able to function full time, the largest part to sustain will be providing officers dedicated to perform these duties without any other jail or patrol related responsibility. Once we add to the fleet, there will not be much to sustain besides vehicle maintenance. Our project is extremely important as we have a high number of mental health consumers in our community. All of the agencies and providers involved in this collaborative understand that by providing these services and assistance to consumers now can definitely help us, as a community, in the future. This project will help keep consumers in need of services on services. This collaborative will keep at[ outside resources aware of the successfulness of the project and how their assistance and resources are helping. We will keep all of these initiatives involved in every aspect we can. lQ '`. l q7 16 17 90 / 16 In years to come, the State and federal government's role will be as a continued • , Texas Mental Health and federal governments could assist with operational and resource funding. The Health Transformation Institute ..E . �K. Community Collaborative Project APPLICATION FORM 17 90 / 16 In years to come, the State and federal government's role will be as a continued outside resource for knowledge and training. In our current position, the State and federal governments could assist with operational and resource funding. The governments could also assist with funding a facility to be used as a "crisis triage" where our region could temporarily house a mental health consumer. This would give local agencies time to determine an appropriate treatment option. This facility would continue to keep consumers out of the local emergency rooms, unless there was a medical necessity, and reduce the number of consumers that are transported to an inpatient facility. We could deal with the consumer's crisis locally. Once the consumer's crisis was temporarily resolved we would set the consumer up with the appropriate outpatient services or resources. 17 90 / 16 Community Collaborative Proposal Budget An important component of your proposal is the preparation of the first phase budget covering March 1, 2007 through August 31, 2008. Please complete all the information below using your best judgment when projecting program expenses. In addition please provide a description of how these resources will support project activities. Definitions: • Personnel — salary and fringe benefit costs • Other Direct Costs — office operations, communications, marketing, travel, meeting expenses, and project space • Purchased Services — consultant and/or contract costs • Indirect Costs — administrative expenses related to overall operations. Line Item Budget for Proposed Mental Health Transformation Activities Budget Category Current or Proposed Internal Support for the Collaborative March 1, 2007 through August 31, 2008 • Texas Mental Health Other Direct Costs Health Transformation Institute Community Collaborative Project APPLICATION FORM Community Collaborative Proposal Budget An important component of your proposal is the preparation of the first phase budget covering March 1, 2007 through August 31, 2008. Please complete all the information below using your best judgment when projecting program expenses. In addition please provide a description of how these resources will support project activities. Definitions: • Personnel — salary and fringe benefit costs • Other Direct Costs — office operations, communications, marketing, travel, meeting expenses, and project space • Purchased Services — consultant and/or contract costs • Indirect Costs — administrative expenses related to overall operations. Line Item Budget for Proposed Mental Health Transformation Activities Budget Category Current or Proposed Internal Support for the Collaborative March 1, 2007 through August 31, 2008 Personnel Other Direct Costs Purchased Services Indirect Costs GRAND TOTAL: 0 l(L? 18 Please describe how the budget supports the project activities As we mentioned in a previous section, all of the funding for the Brazos County Crisis Intervention Collaborative Project is going to currently remain with each agency. We are not submitting a proposed budget at this time as our project is not fully operational. We are still developing our crisis intervention teams in each agency, memorandums of understanding between all agencies involved and working through our policies and procedures. Our project has started on a partial basis within the Brazos County Sheriff's Office. The purpose of this is to work through problem areas and make sure there are no liability issues that are going unresolved in our new procedures. The collaborative is also in the process of training more officers so there will be an adequate number of officers available for the crisis intervention teams. All of the agencies involved are not placing anything extra into the current budgets. The agencies are using their current personnel and resources until everything is final and the agencies can truly determine what will be needed through each agencies budget. All of the resources we are using at this time are assigned to other duties as well. • Texas Mental Health Health Transformation Institute fPKAMN . PWMENf)5 . WICYCRFIPA2N1 .IIMNI4N Collaborative Project Project APPLICATION FORM Please describe how the budget supports the project activities As we mentioned in a previous section, all of the funding for the Brazos County Crisis Intervention Collaborative Project is going to currently remain with each agency. We are not submitting a proposed budget at this time as our project is not fully operational. We are still developing our crisis intervention teams in each agency, memorandums of understanding between all agencies involved and working through our policies and procedures. Our project has started on a partial basis within the Brazos County Sheriff's Office. The purpose of this is to work through problem areas and make sure there are no liability issues that are going unresolved in our new procedures. The collaborative is also in the process of training more officers so there will be an adequate number of officers available for the crisis intervention teams. All of the agencies involved are not placing anything extra into the current budgets. The agencies are using their current personnel and resources until everything is final and the agencies can truly determine what will be needed through each agencies budget. All of the resources we are using at this time are assigned to other duties as well. How would you use funding from THI for data sharing / coordination and information technology to support your project? Funding from the Texas Health Institute will always be helpful. It can be used for data sharing /coordination and information technology, but one question has gone unanswered. Why is the State wanting each region or community to develop their own system of data sharing when MHMR has a state wide database full of information already? The law enforcement agencies working with their regional MHMR just need access to the "CARE SYSTEM" database that already exist. We recommend that the State evaluate the current system and upgrade to allow ready access to all mental health stakeholdes. The State would save money by doing this once instead of in six different locations. The other flaw with developing community based systems is that each community will not be able to easily share information with another region. All of the law enforcement agencies can currently get information from our regional MHMR, but we are trying to come up with a way for each agency in the collaborative to have direct access to this information. Information sharing is not a problem in our area it is just having access to it when time is crucial. If all of the agencies within the collaborative had direct access, then consumers could be provided services more efficiently. This access would also allow consumers to receive services more suitable to their needs. Direct access to consumer information would provide valuable consumer history to whoever is screening the consumer. This would provide officers with information on what type of services and resources have worked best for a given consumer. Having this information could save money and time on the local resources as well as for the State. If the State continues in this strategy of distributing funds, then our collaborative could definitely use the grant money to develop a web based browser. The browser would be strictly for mental health consumer information sharing between all agencies in our collaborative. This information could be housed on a server at one of the agencies. Between all of the agencies in this collaborative, Brazos County probably has the most appropriate server and location. There would be secured access to the database by crisis intervention officers and MHMR caseworkers only. This database would provide officers with a complete history of local mental health consumers. Crisis Intervention Officers would also be able to see the latest diagnosis of the consumer. This information would provide officers or caseworkers direct access to the consumer's treatment plan. This would assist them in determining whether or not, inpatient or outpatient services, works best for a particular consumer. If you anticipate in -kind support from an organization other than THI, please list those amounts in the narrative below: N/A p 20 Texas Mental Health Health Transformation I nStltlJte Community Collaborative Project APPLICATION FORM How would you use funding from THI for data sharing / coordination and information technology to support your project? Funding from the Texas Health Institute will always be helpful. It can be used for data sharing /coordination and information technology, but one question has gone unanswered. Why is the State wanting each region or community to develop their own system of data sharing when MHMR has a state wide database full of information already? The law enforcement agencies working with their regional MHMR just need access to the "CARE SYSTEM" database that already exist. We recommend that the State evaluate the current system and upgrade to allow ready access to all mental health stakeholdes. The State would save money by doing this once instead of in six different locations. The other flaw with developing community based systems is that each community will not be able to easily share information with another region. All of the law enforcement agencies can currently get information from our regional MHMR, but we are trying to come up with a way for each agency in the collaborative to have direct access to this information. Information sharing is not a problem in our area it is just having access to it when time is crucial. If all of the agencies within the collaborative had direct access, then consumers could be provided services more efficiently. This access would also allow consumers to receive services more suitable to their needs. Direct access to consumer information would provide valuable consumer history to whoever is screening the consumer. This would provide officers with information on what type of services and resources have worked best for a given consumer. Having this information could save money and time on the local resources as well as for the State. If the State continues in this strategy of distributing funds, then our collaborative could definitely use the grant money to develop a web based browser. The browser would be strictly for mental health consumer information sharing between all agencies in our collaborative. This information could be housed on a server at one of the agencies. Between all of the agencies in this collaborative, Brazos County probably has the most appropriate server and location. There would be secured access to the database by crisis intervention officers and MHMR caseworkers only. This database would provide officers with a complete history of local mental health consumers. Crisis Intervention Officers would also be able to see the latest diagnosis of the consumer. This information would provide officers or caseworkers direct access to the consumer's treatment plan. This would assist them in determining whether or not, inpatient or outpatient services, works best for a particular consumer. If you anticipate in -kind support from an organization other than THI, please list those amounts in the narrative below: N/A p 20 BRAZOS COUNTY BRYAN. TEXAS BRAZOSCOUNTY RESOLUTION A RESOLUTION BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS AUTHORIZING THE SUBMISSION OF A MENTAL HEALTH TRANSFORMATION COMMUNITY COLLABORATIVE PROJECT APPLICATION. WHEREAS, the project area includes Brazos County, Texas including the incorporated City of College Station; and WHEREAS, the Brazos County Sheriffs Office is designated as the contracting entity with Lt. David Drosche as the designated contact person; and WHEREAS, the resources of Brazos County and College Station law enforcement, medical services and mental health professionals collaborate to provide community behavioral health services and that this has a tremendous financial and logistical impact on these partners; and WHEREAS, the consumer of Mental Health Services deserves the continuity of care and service that a collaborative effort can provide; and WHEREAS, the collaborative partners recognize that the jail is not the appropriate environment for a person to receive mental health crisis intervention and treatment; and WHEREAS, the Brazos County Sheriffs Office and the College Station Police Department have committed the necessary manpower and training to implement crisis intervention teams and do pledge to participate in the collaborative program; and WHEREAS, once properly organized, the collaborative effort will provide timely intervention to persons in mental crisis and ready access to local treatment regimen and programs. NOW, THEREFORE, BE IT RESOLVED by the Commissioners Court of Brazos County, Texas, at its meeting on the 301° day of January, 2007 that the Brazos County Commissioners Court fully supports the Brazos County Sheriffs application for a Mental Health TrMsformation Community Collaborative Grant. Commissioner Lloyd Wassermann Precinct 1 Commissioner ny Mallard Precin 3 ATTEST: cGl ma aren Mc ueen, County Clerk Cy ; Ce Randy 6s, CounTy Judge B os County, Texas r Commissioner Duane Peters Precinct 2 Commis oner Carey Caule , Jr Precinct4 90 . , xA Ru O WO l -f k The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Randy Sims, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this 30 day of n r A.D. 2008 aren McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this .L-3fL day of Randy Lloyd Wasserm issioner Precinct #1 Duane Peters, Commissioner Precinct #2 Kenny Mallard, CoEn issioner Pre i ct #3 grey Caule , Comm n issio reci ct . #4 Treasurer's Report for the MONTH of DECEMBER 2006 AND OTR ENDING 12/31/06 9®, aoJ� Oct -OE Nov -OE Dec -OE ]an -07 Feb -07 Mar -07 Q/E 03/31/2007 Apr -07 May -07 Jun-07 Q/E 06/30/2007 Jul-07 Aug -07 Sep -07 Q/E 09/30/2007 YTD TOTALS INTEREST EARNED FISCAL YEAR 2007 (TOTAL INTEREST EARNED Fiscal Year 2007: s74e_QQf; Ir I ATTACHMENT TO TREASURER'S REPORT �o 904 TexPool Interest Interest Rate Checking Acct Interest Earnings Credit Rate $ $ $ 24,790.84 24,075.56 25 023.61 5.283% 5.278% 5.286% $ $ $ 227,152.92. 212,867.88 233 085.44 5.391% 5.470% 5.490% $ 73 890.01 $ 673,106.24 $ 73,890.01 $ 673,106.24 (TOTAL INTEREST EARNED Fiscal Year 2007: s74e_QQf; Ir I ATTACHMENT TO TREASURER'S REPORT �o 904 O li LO ti O $ '1 �q -I �?-! I R r4 m LS Gl 8— 1: P p OR N 't I! OR cR Lq r� v V N q 14 rj I A I! m m N R W . . . 'R 'I A , `z q n n 16 li s O . . . . . . . . . . . . . . . . . . cq IQ M M li 16 N oq R Lq AI �q O1 M O z z w 2 2E RAW, MON- -Z r 8� 0 r 2 M 2 8 �n z a! �,2 z 0 0 z z 8 2 n '62 2 0 w 0 j z 2 1 5 ks V z m N E z c ci Lj U N M F.1 I'M Mi M 2-1 m S 8 2-1 li LO ti O (3 O O O MA m te li li R Ui 01 . . . . . . . . . . Oi rl IR - M- - m ... q cz n 'I R Vi aq Lq 6 m I I oR cq n P n Li W Lq 16 N IR Ili 14 Li C! -i T g 2 P 1 10 �q It IR q In oR I q 'R -24-- L'i m m Lf; cs O W w n ff1 n1 1p oR P c� P .01-1 q R O c� Rvi O �R m m N ti W 1. P O T ti WP qRmlq R n P N P q R 0 c! 'c� cR O F. z Z cv z Z z 4 z kQ 0 0 qozzr,LL= 0 t .................. um '111191MINRI I M ME I I --- -P t; w 1' .1 .11'" "IMM-U-1 L2 (3 O O O MA m KAY HAMILTON County Treasurer Brazos County Courthouse . 300 E. 26th, Suite 313 Bryan, Texas 77503 (979) 361 -4340 DATE: January 22, 2007 TO: Hon. Randy Sims, County Judge Hon. Lloyd Wassermann, Commissioner Hon. Duane Peters, Commissioner Hon. Kenny Mallard, Commissioner Hon. Carey Couley, Commissioner Candy Gallego, Administrative Assistant FROM: Kay Hamilton, County Treasurer , RE: Quarter Ending 12/31/06 Investment Report This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which requires quarterly reporting of investment transactions to the Commissioners' Court. The Brazos County Investment portfolio earned an average yield of 5.2823% on the quarterly average balance of $5,598,933.39 invested with TexPool for the period ending 12/31/2006. Investment interest deposited during the quarter was $73,890.01. The average Earnings Credit Rate on checking account interest for the quarter ending 12/31/2006 was 5.44% netting $673,106.24 on an average depository balance of $49,866,379.45. Investment Strategy December 2006 yields from various investment products were as follows: CITIBonk accounts 5.49% daily liquidity 110% collateralized Texpool 5.2859% daily liquidity Agencies of the Federal 5.24% discount note with 6 -month maturity Government 5.09% discount note with 12 -month maturity 5.12% 2 -year maturity Commercial Paper 5.32% 3 -month maturity Treasury Bills 5.03% 3 -month maturity There are no investment opportunities available to Brazos County that would exceed the rate being earned on the funds on deposit with Citibank. Additionally, the depository contract provides a rate that adjusts as rates increase (3 -month Treasury rate + 55 basis points) which continues to _90 aa7 produces a competitive rate with the least amount of risk of loss of principal (110% collateralized) as well as the least amount of maturity risk (daily liquidity). Because of the interest rate and collateral provided by the current depository contract as well as the protection from maturity and liquidity risks associated with other products, the Brazos County investment strategy remains unchanged with a concentration of County funds in the Brazos County depository. Summary of Portfolio Charges The deposit of interest is the only portfolio change to balances at this time and the Weighted Average Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at CitiBank of Texas. Interest Rate and Earning by Month TOTAL INTEREST DEPOSITED FOR QUARTER END $746,996.25 Attached are the following reports: 1) Cost Amount Summary of Investments by Fund 2) TexPool Quarter End Activity Report 3) Investments by Fund Group and Strategy Type To the best of our knowledge the investment portfolio in this report conforms in all respects to the Investment Policy of Brazos County and is being managed under the investment strategy of said policy as approved by the Commissioner's Court of Brazos County. County White, Chief Deputy Treasurer 0 /- �Z6 -eZaa Date / • I& - d 7- Sims, County Judge date TexPool Interest Interest Rate Checking Acct Interest Earnings Credit Rate October 2006 24,790.84 5.2831 227,152.92 5.36 November 2006 24,075.56 5.2780 212,867.88 5.47 December 2006 25,023.61 5.2859 233,085.44 5.49 /E 12/31/2006 73,890.01 Average 5.2823 673,106.24 Avera a 5.44 TOTAL INTEREST DEPOSITED FOR QUARTER END $746,996.25 Attached are the following reports: 1) Cost Amount Summary of Investments by Fund 2) TexPool Quarter End Activity Report 3) Investments by Fund Group and Strategy Type To the best of our knowledge the investment portfolio in this report conforms in all respects to the Investment Policy of Brazos County and is being managed under the investment strategy of said policy as approved by the Commissioner's Court of Brazos County. County White, Chief Deputy Treasurer 0 /- �Z6 -eZaa Date / • I& - d 7- Sims, County Judge date N 1l N W m M co � f0 M OD O CD M N Cl) N M wa eH to qv as ll ° °o ° °o d a a N N N N N v d d W N G O O x W U U qv as ll TEXPOOL QUARTER ENDING 12131/2006 ACTIVITY REPORT FUND 1 - POOLED FUND GROUP ?o aua INVESTMENTS BY FUND GROUP AND STRATEGY TYPE FUND 1- POOLED FUND GROUP General Fund $ Health Endowment Fund $ State Lateral Road $ - Courthouse Security $ Voter Registration $ - Vehicle Inventory Tax Interest $ General Obligation Debt Svc. $ - General Permanent Impv. $ - Exposition Center Fund $ 2,268,619.52 C.O. Issue 2003 $ 3,330,313.87 C.O. Issue 2004 $ - BOOK VALUE OF ALL INVESTED FUNDS FOR DECEMBER 2006 $ 5,598,933.39 Date: January 23, 2007 ARCHIE CLARK CONSTABLE BRAZOS COUNTY PCT. 1 12845 FM 2154, STE. 180 COLLEGE STATION, TX 77845 979/695 -0030 FAX 979/695 -0324 To: The Honorable Judge Randy Sims Honorable Lloyd Wasserman, Commissioner Precinct 1 Honorable Duane Peters, Commissioner Precinct 2 Honorable Kenny Mallard, Commissioner Precinct 3 Honorable Carey Cauley, Jr., Commissioner Precinct 4 Re: Racial Profiling Statistical Report for 2006 According to the Texas Code of Criminal Procedure, Art.2.134. This report is required to be submitted to Brazos County Commissioners Court. Archie Clark Constable Pct 1 7 / \ / {\ 9f § \\ i . . 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BRAZOS COUNTY CONSTABLE PRECINCT 4 206 NORTH WASHINGTON BRYAN, TEXAS 77803 (979) 361 -4266 (FAX) (979) 361 -4200 TO: County Commissioner's FROM: Constable Isaac Butler, Jr.- RE: Racial Profile Report I would like to request our 2006 Racial Statistical Report be placed on the County Commissioner's Court Agenda. 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