HomeMy WebLinkAbout2006-10-31-9:00AM-REGULARBRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING
AND AGENDA
1Ltr
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BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 31 OCTOBER 2006 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET,
SUITE 115, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Peters.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 - 25:
3. Budget Amendment 05/06-54.1 thru 05/06-54.11.
4. Budget Amendment 06/07-4.1 thru 06/07-4.5.
5. Personnel Change of Status.
6. Payment of Claims.
e49"nUA+1 on,
7. Rettemd of The Hartford Accidental Death and Dismemberment (ADD) policy with no
change in rates, effective 1 September 2006 (previously tabled).
n+jnu, 4-i or.
8. Roaewe4 of The Hartford Long Term Disability (LTD) policy with no change in rates,
effective 1 November 2006 (previously tabled.
9. Renewal of the BCBSTX Group Medical & Dental Insurance, effective 1 January 2007.
10. Renewal of the MedEx Stop Loss Insurance, effective 1 November 2006.
11. Resolution 06-016 recognizing Dr. Paul Van Riper for his efforts in historic
preservation for Brazos County.
Office of the County Judge • 300 East 261" St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361-4503
VOL A PAGE
Commissioners Court Agenda
31 October 2006
Page 2
12. Indemnification of $50.00 from 1..c general fund to compensate for a shortage in the
deposit from 18 August 2006 that resulted fiom computer problems.
13. Request from the Brazos County Bail Bond Board to retain counsel to represent them in
a pending legal matter.
14. Approval of Bell County Health Facilities Development Corporation Hospital Revenue
Bonds (Scott and White Memorial Hospital and Scott, Sherwood and Brindley
Foundation Project), Series 2006.
15. Resolution 06-017 authorizing approval of the issuance of hospital revenue bonds for
the benefit of Scott and White Memorial Hospital.
16. Tax Refund Applications for the following:
a. Karim Muhammad d. Art of Living Counseling
b. Northern Leasing Systems, Inc. e. Mildred P. Lindsey
c. Essie L. Stevenson
17. Requisition 00011556 to Wilton's Office Works for the purchase of furniture for the
Road & Bridge Department.
18. Requisitions for the furnishings of the Sheriffs Administration Building as follows:
a. Texas Dept. of Criminal Justice for modular furniture $ 119,582.00
b. Texas Dept. of Criminal Justice for case goods 21,763.00
19. Blanket maintenance agreement with Ikon for copier maintenance. Contract period is
10/01/06 through 9/30/07.
20. Renewal of Bid 2006-008, Transportation of Deceased to Medical Examiner, to Brazos
County Mortuary Services, Inc. at the same price. This renewal will be from 11/01/06
through 10/31/07; new bid number is 2007-005R.
21. Declaration of surplus property as "salvage" that was advertised for sale in accordance
with Local Government Code §263.152 and received no bids, and authorization for
either destruction or other disposal.
22. Request for permission to enter E. Duane Peters' property located off Weedon Loop
(approximately 1600 feet from its intersection with Hardy Weedon Road) for the
purpose of opening creek at roadway culvert to improve drainage on Weedon Loop for
the health, safety and welfare of the general public. Site is located in Precinct 2.
23. Final Plat of Ferrill Creek Subdivision located in Precinct 2, 42.406 acres, Colbert
Baker League, A-4, Brazos County, Texas, with request for the following variance to
Brazos County's Subdivision and Development Regulations:
a. omit the required 20' (10' each side of lot line) internal public utility easements
between subdivision lots.
V'GL 6 0 PAGE 114
Commissioners Court Agenda
31 October 2006
Page 3
24. Preliminary Plat. of Creek Meadow Subdivision located in Precinct 1, with request for
the following variances to Brazos County's Subdivision and Development Regulations:
a. allow lot size to be less than one acre;
b. allow lot width to be less than 70%
c. allow minimum road right of way width to be less than 70';
d. allow block lengths to vary from 1500' to 2000%
e. no encasing/sleeving of non-pressure utilities;
ff, allow side lot utility easement placement to be assessed by utility company;
g. allow building front setbacks to vary form 16' to 20'.
25. Payment authorization in the amount of $503.14 from Building Maintenance to
Reporters Paper & Manufacturing Co. for the purchase of stenography pads. The
amount exceeds the purchase order by more than 10%.
26. Announcement of interest items and possible future agenda topics.
27. Call for citizen input and/or concerns.
28. Agency / Board / Committee reports by Court members.
29. Adjourn
The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
VOL_ ' PAGE S
COMMISSIONERS' COURT
REGULAR MEETING
OCTOBER 31, 2006
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos County Commissioners
Courtroom in the Courthouse in Bryan, Brazos County, Texas,
beginning at 9:00 a.m. on Tuesday, October 31, 2006 with the
following members of the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Peters gave the invocation and led the
pledge of allegiance.
There was no citizen input/and or concerns.
The Court next considered Budget Amendment #05/06-54.1
through 54.11 that would reallocate funds for Jail
Administration, General Capital Improvement, Juvenile
Services-Detention, Agriculture Extension, Courthouse
Security, TJPC-F-Program Sanctions JPO, TJPC-O-Program
Sanctions ISJPO, Vehicle Inventory Interest Fund, Clear Team;
and transfer funds from Contingency to Environmental
Vol 8&- Page I
Commissioners Court meeting October 31, 2006 2
Protection, TJPC-Z-Salary Adjustment. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the budget amendment as
submitted, a copy of which is attached hereto.
The Court next considered Budget Amendment #06/07-4.1
through 4.5 that would reallocate funds for Constable,
Precinct 2, General Capital Improvement, HAVA-General
Compliance; and transfer funds from Contingency to CO Issue
2005, Non-Departmental. On motion by Commissioner Peters,
seconded by Commissioner Wassermann, the Court voted
unanimously to approve the budget amendment.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7024852 through 7025089
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the Claims as
submitted.
Vol gle' Page II-7
Commissioners Court meeting October 31, 2006 3
The next matter before the Court was the renewal of the
Hartford Accidental Death and Dismemberment (ADD) policy. The
Director of Human Resources pointed out that this was not a
renewal but a continuation of coverage. Hartford stated that
the rates will remain the same through September 1, 2008. The
effective date is September 1, 2006. Commissioner Mallard
asked that the company come and visit on the subject. He also
would like the County to go out for bids. On motion by
Commissioner Cauley, seconded by Commissioner Mallard, the
Court voted unanimously to approve the continuation of the
Hartford Accidental Death and Dismemberment (ADD) policy.
The next matter before the Court was the renewal of the
Hartford Long Term Disability (LTD) policy. The Director of
Human Resources pointed out that this was not a renewal but a
continuation of coverage. Hartford stated that the rates will
remain the same through September 1, 2008. The effective date
is November 1, 2006. On motion by Commissioner Cauley,
seconded by Commissioner Wassermann, the Court voted
unanimously to approve the continuation of the Hartford Long
Term Disability (LTD) policy.
The Court next considered renewal of the Blue Cross Blue
Shield of Texas (BCBSTX) Group Medical & Dental Insurance.
Underwriting was not able to reduce the renewal for Brazos
Vol gM Page 119
Commissioners Court meeting October 31, 2006 q
County but they were able to temper the administration fee by
2 percent on all three (3) groups (City of Bryan, City of
College Station and Brazos County). On motion by Commissioner
Mallard, seconded by Commissioner Cauley, the Court voted
unanimously to approve the renewal of the Blue Cross Blue
Shield of Texas (BCBSTX) Group Medical & Dental Insurance. A
copy of the revised renewal exhibit is attached.
The next matter before the Court was the renewal of the
MedEx Stop Loss Insurance. Underwriting was able to negotiate
the renewal increase down to a 9 percent increase over the
current fee. In addition they were able to secure a reduction
to the aggregate. On motion by Commissioner Peters, seconded
by Commissioner Cauley, the Court voted unanimously to approve
the renewal of the MedEx Stop Loss Insurance. A copy of the
rate schedule is attached.
On motion by Commissioner Cauley, seconded by
Commissioner Peters, the Court voted unanimously to adopt
Resolution #06-016 recognizing Dr. Paul Van Riper as a leading
proponent of historic preservation in Brazos County and
thanking him for his many years of exemplary service in
helping to preserve the rich history of Brazos County.
The Court next considered indemnification of $50.00 from
the general fund to compensate for a shortage in the deposit
Vol 84~- Page It of
Commissioners Court meeting October 31, 2006 5
from August 18, 2006 that resulted from computer problems. On
motion by Commissioner Peters, seconded by Commissioner
Cauley, the Court voted unanimously to approve the
indemnification of $50.00 from the general fund to compensate
for a shortage in the deposit from August 18, 2006.
The next matter before the Court was a request from the
Bail Bond Board to retain counsel to represent Brazos County
in the case styled American Surety Insurance Co. vs. Brazos
County Bail Bond Board. On motion by Commissioner Peters,
seconded by Commissioner Wassermann, the Court voted
unanimously to approve the request to retain counsel.
The Court next considered approval of the Bell County
Health Facilities Development Corporation Hospital Revenue
Bonds (Scott and White Memorial Hospital and Scott, Sherwood
and Brindley Foundation Project) Series 2006. As required by
Section 147(f) of the Internal Revenue Code of 1986, as
amended, the Bonds and facilities financed with the proceeds
of the Bonds be approved by the Applicable Elected
Representative. The applicable representative for Brazos
County is the County Judge. On motion by Commissioner
Mallard, seconded by Commissioner Cauley, the Court voted
unanimously to designate the County Judge as the Applicable
Elected Representative of Brazos County.
Vol W Page 00
Commissioners Court meeting October 31, 2006 6
On motion by Commissioner Cauley, seconded by the County
Judge, the Court voted unanimously to adopt Resolution #06-017
authorizing the Brazos County Judge, as the Applicable Elected
Representative of Brazos County, to approve the issuance of
Hospital Revenue Bonds for the benefit of Scott and White
Memorial Hospital in accordance with Section 147(f) of the
Internal Revenue Code of 1986. A copy of the Resolution is
attached.
The next matter for consideration was approval of tax
refund applications from the following individuals and/or
companies:
a) Karim Muhammad, Over Payment $51.60
b) Northern Leasing Systems, Inc., Over Payment $1,476.61
c) Essie L. Stevenson, Over Payment $20.06
d) Art of Living Counseling, Over Payment $5.40
e) Mildred P. Lindsey, Over Payment $7.62
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the tax
refund applications.
The next matter for consideration was requisition
00011556 to Wilton's Office Works in the amount of $10,382.74
to purchase furniture for the Road and Bridge Department. On
motion by Commissioner Cauley, seconded by Commissioner
Peters, the
requisition.
CK-
Vol D
o
Court voted unanimously to approve the
Page l I;)- I
Commissioners Court meeting October 31, 2006 7
The Court next considered two requisitions to the Texas
Department of Criminal Justice for the furnishing of the
Sheriff's Administration Building. The requisitions are as
follows:
a) Texas Department of Criminal Justice for
modular furniture $119,582.00
b) Texas Department of Criminal Justice for
case goods $21,763.00
On Motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the
requisitions.
The next matter before the Court was a Blanket
Maintenance Agreement with IKON for copier maintenance. The
cost of the agreement is $9,000.00 per year for 559,000 copies
per year. The contract period is from October 1, 2006 through
September 30, 2007. On motion by Commissioner Wassermann,
seconded by Commissioner Peters, the Court voted unanimously
to approve the Blanket Maintenance Agreement. A copy is
attached.
The Court proceeded to consider the renewal of Bid #2006-
008-Transportation of Deceased to Medical Examiner. Brazos
County Mortuary Services, Inc. has agreed to renew at the same
price. The renewal will be from November 1, 2006 through
October 31, 2007. On motion by Commissioner Cauley, seconded
by Commissioner Peters, the Court voted unanimously to approve
Vol Eg Page 1 a
Commissioners Court meeting October 31, 2006 g
the renewal of Bid #2006-008-Transportation of Deceased to
Medical Examiner with the new bid number of 2007-005R.
The Court next considered the declaration of surplus
property as salvage. This property was advertised for sale in
accordance with Local Government Code §263.152 and received no
bids. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to declare
the property as salvage and authorized its destruction or
other disposal. A list of the property is attached.
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Duane Peters on
Weedon Loop approximately 1600 feet from its intersection with
Hardy Weedon Road to open the creek at the roadway culvert to
improve drainage. The site is in Precinct 3. Commissioner
Mallard moved to approve the request. Commissioner Cauley,
seconded the motion. Commissioners Wassermann, Mallard,
Cauley and the County Judge voted "Aye". Commissioner Peters
abstained because it is his property. The motion carried.
The Court next considered approval of the Final Plat of
Ferrill Creek Subdivision with request for variance to the
Brazos County Subdivision and Development Regulations to omit
Vol ~g- Page 1d_3
Commissioners Court meeting October 31, 2006 9
the required 20 foot (10 feet each side of lot line) internal
public utility easements between subdivision lots; 42.406
Acres located in Precinct 2. Richard Vance, County Engineer,
stated that he had reviewed the plat and found it to be in
order. On motion by Commissioner Peters, seconded by
Commissioner Wassermann, the Court voted unanimously to
approve the Final Plat of Ferrill Creek Subdivision and the
requests for variance.
The Court next considered approval of the Preliminary
Plat of Creek Meadow Subdivision in Precinct 2 with request
for variances to Brazos County Subdivision and Development
Regulations as follows:
1) allow lot size to be less than 1 acre
2) allow lot width to be less than 70 feet
3) allow minimum road right-of-way width to be
less than 70 feet
4) allow block lengths to vary from 1500 feet
to 2000 feet.
5) no encasing/sleeving of non-pressure
utilities
6) allow side lot utility easement placement
to be assessed by utility company
7) allow building front setbacks to vary from
16 feet to 20 feet
Richard Vance, County Engineer, stated that he had
reviewed the plat and made the following comment:
1) Brazos County does not maintain back of curb.
On motion by Commissioner Wassermann, seconded by Commissioner
Peters, the Court voted unanimously to approve the Preliminary
Vol 88' Page l g `
Commissioners Court meeting October 31, 2006 10
Plat of Creek Meadow Subdivision subject to the developer
complying with the exception noted by the County Engineer.
The Court next considered a payment authorization to
Reporters Paper in the amount $503.14. The billing amount
exceeds 10 percent of the original purchase order. On motion
by the County Judge, seconded by Commissioner Peters, the
Court voted unanimously to approve the payment authorization.
Under announcement of interest items and possible future
agenda topics the following spoke:
Commissioner Mallard
a) Said that the CUC meeting concerning
Subdivision and Development Regulations will
be coming up soon. Those attending will
need to RSVP.
County Judge
a) Bronius Motekaitis of the Information
Technology Department (IT) sent a letter on
the County docket scroll machine. He wanted
to know what the Court thought of a slide
show on the elected officials. The County
Judge also thought it would be nice to have
an employee of the month featured.
Under citizen input and/or concerns, the following
spoke:
Rev. Jones
a) He went on a trip to Belize on a Christian
Ministry. He spoke on jail conditions in
Belize and said that inmates in Texas have
it made.
Vol sr Page I d-5
Commissioners Court meeting October 31, 2006 11
Under Agency/Board/Committee reports by Court members,
the following spoke:
Commissioner Mallard
a) On Monday from 6:00 p.m. to 9:00 p.m., the
City of Bryan had a Comprehensive Plan
(CPAC) meeting.
There being no further business to come before the Court,
the meeting was adjourned.
Vol 9g Page ~,a
The foregoing minutes of the Commissioners Court meeting held
October 31, 2006 have been examined and are approved in open
Court this the I day of ePn„ke-`, 2006, in Bryan,
Brazos County, Texas.
Randy Si Lloyd 49assermann
County,Judie Commissioner, Precinct 1
abScn
Duane Peters
Commissioner, Precinct 2
C rey Ca ey, Jr.
Commissi ner, Preci 4
Attest:
9~
Karen McQueen
County Clerk
Kenny Mallard
Commissioner, Precinct 3
Vol SS~ Page I J7
BRAZOSCOUNTY
COMMISSIONERS COURT
DAY OF
20 AT AMI
Name
el
c~)
Organization
VOL 8& PAGE ) a S
co. 2
`.1
BRAZOSCOUNTY
COMMISSIONERS COURT
`S/-----DAY OF
20 Q* AT
Name
~o AM/4W
Organization
rQekf\e"A&W-N 10
3r~
BRAZOS COUP,-V, TEXAS
BUDGET AMENDMENT(S) FOR THE 2005-2006 BUDGET YEAR
NO. 05/06-54.1 thru 05/06-54.11
On this the 31"day of October 2006 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct I
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 31 October 2006 the Court heard and approved a budget amendment for the
2005-2006 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 20 September 2005, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 31 s'day of October 2006.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
y1_S~ r,rr_130
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
ViL 8~ NUH 1,31
No. 05/06 - 54.1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 54.2
10/31/2006
FD
DIV
ACCT
PROT
DR/C
ACCOUNT NAME
Increase
Decrease
0100
56005000
71015000
DR
Citizen Collection Sites
192.00
0100
11001500
61130000
CR
Cnntinonnra
nn
f Environmental Protection - To provide funds for the excess exnenditurea for RvRWMA
VOL 9P' 'E I3a
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 54.3
10/31/2006
88 F:,t ► 3-3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 54.4
a
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 54.5
60 r rJ t 35
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 54.6
10/31/2006
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11001500
61130000
CR
Contingency
2,200.00
0100
91320000
DR
Transfer to Grant Fund
2,200.00
3000
49028000
CR
Transfer from General Fund
2,200.00
3000
311100
53100000
DR
Social Security
900.00
3000
311100
53200000
DR
Retirement
1,200.00
3000
311100
53800000
DR
Workers' Com .
100.00
TJPC --Z - Sala Adjustment:
To move funds from the Contin enc
to cover County's match to employee benefits.
134
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 54.7
10/31/2006
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
2200
51000100
53800000
CR
Workers' Com .
524.00
2200
51000100
51615000
DR
Hourly -Law Enforcement
524.00
cover the
8~:.~ 137
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 54.8
10/33!2006
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
13000
1
318300
53800000
CR
Workers' Com .
553.00
3000
318300
51610000
DR
Hourly - Staff
55100
~TJPC - F - Program Sanctions JPOi
ITo reallocate funds to cover the salarv exnenciimre.
T--T--i
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 54.9
10/31/2006
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3000
318500
53100000
CR
Social Security
154.00
3000
318500
51610000
DR
Hourlv - Staff
154.00
ITJPC - O -Program Sanctions ISJPO:
To reallocate funds to cover the salarv expenditure.
8~F3a 139
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05106 - 54.10
10/3112006
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
2900 13006000 51300000 CR Salary - Staff 48.00
2900 13006000 53300000 DR Employee Health Insurance 48.00
Vehicle Inventory Interest Fund:
To reallocate funds to cover the benefit expenditure.
"I L ; , 140
BRAZOS COUNTY, FFXAS
BUDGET AMENDMENTS
No. 05/06 - 54.11
10/31/2006
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3201
282200
53300000
CR
Employee Health Insurance
110.00
3201
282200
51615000
DR
Hourly -Law Enforcement
110.00
Clear Team: I I I I I I
To reallocate funds to cover the salary expenditure.
gg F, 'r 141
i
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2006-2007 BUDGET YEAR
NO. 06/07-4.1 thru 06/07-4.5
On this the 31 n day of October 2006 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 31 October 2006 the Court heard and approved a budget amendment for the
2005-2006 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 12 September 2006, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 31' day of October 2006.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
YJ4 110irF« I~~
Original: County Clerk's Office and
attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 06/07 - 4.1
10/31/2006
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11001500
61130000
CR
Contingency
200,040.00
0100
91120000
DR
Transfer to CO Issue 2005
200,040.00
4205
49028000
CR
Transfers from General Fund
200,040.00
4205
63420500
80101000
DR
Building Renovation
200,040.00
NCO Issue 2005: 1 1 1 1 1
To transfer funds to allow for the remodeling of Maxwell Center.
VOL 98 PF~aM O L3
BRAZOS COUNTY, TEXAS
BUDGET AMENLAI NTS
No. 06/07 - 4.2
VOL W PAGE 1 ~4
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 06/07 - 4.3
10/31/2006
FD DIV ACCT PROJ DR/C ACCOUNT NAME Increase Decrease
4500 63000500 60360000 DR Office Furniture 3,675.00
4500 63000500 67342000 CR Minor - Furniture 3,675.00
General Capital Improvement - To move funds between the furniture accounts for
furniture to be urchased that is less than $500 each.
This is for the furniture for the Sheriffs Administration Building
VOL 98 PAU 113
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 06/07 - 4.4
10/31/2006
FD
DIV
ACCT
PROJ
DR/C
ACCOUNT NAME
Increase
Decrease
3000
3000
212100
212100
61450000
71502000
CR
DR
Miscellaneous Ex enditure
Rental - Facility
1 r uzn AA
16,830.00
, I
IIAYA -General Com fiance:
To reallocate funds to cover the cost of rental - facility. I - Eq
It is for the agenda item #17, Lease agreement with Pinel, LP for the lease of storage space
for votin a ui ment, which was approved b the Commissioners' Court on 10/24/2006.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 06/07 - 4.5
VOL F~-FAGE 147
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioncr Court Date: October 31, 2006
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on I
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Clerk
Gallion, Seth
New Hire
Health Dept.
Rodriguez, Jesus Step Increase
Sennett, Angie Step Increase
Tax
Martinez, Amy Resignation
Sackman, Tonia Promotion
Approved in Commissioners' Court: October ?
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
October 9, 2006
Rhonda Hare
Brazos County
300 East 26th Street
Ste 313
Bryan, TX 77803
` HE
HiltTFORD
Re: November 1, 2006 Renewal Information for Your Group Benefits with The Hartford'
Dear Rhonda Hare:
Thank you for giving The Hartford the opportunity to provide benefits to the employees of
Brazos County. The Hartford is committed to enhancing your employees' financial security and
helping you provide attractive benefits. We look forward to renewing the Disability benefits at
this time and continuing our relationship for many years to come.
To determine the renewal rate, The Hartford analyzes a variety of factors to ensure that you
receive excellent benefits and valuable service at a competitive and affordable price. A careful
review is conducted of your demographic information, industry classifications, experience
results, and overall benefit package.
We have completed a comprehensive review of your benefit plan in order to determine the
appropriate funding level for the upcoming new policy period, beginning November 1, 2006.
The chart below summarizes the detailed renewal rate information.
Coverage and
Volume
Current Nets
' Current
Nenewal W
' Renewal
Monthly
Rote
Policy Number
Monthly
as of 111U12006
monthly
Premium
Guaranteed
Premium
Premium
Change
until
LTD
417,682
See-idlowing
$ 2,297
No Change
No Change
$ 0
11101 007
20S101G
table for data is
Premium based on renewal census infonnallon and may 60er from premium billed as a result of updated census at time of billing.
Page I
V~188' pr-,Q--r 141
APPROVED:
Long Term Disability Policy Number: 205101
Rate Guaranteed Until November 1, 2007
All rates are per $100
Age Range
Current & Renewal Rate
039
$0.20
40.44
$0,32
4549
$0,50
50.54
$0.85
55.59
$1.13
60-64
$1.60
65+
$1.92
Doing business with The Hartford is about much more than price. We deliver on our promises
every day through product features and responsive service targeted to you and your employees'
unique needs.
New from The Hartford - Ability Assist@ is a valuable new service now available to your
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more to disabled individuals and their families in order to manage the unique emotional,
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contact me.
EmployerView®, The Hartford's industry-leading online solution provides important tools
and resources available 24/7 for your convenience - at no additional cost.
A new online resource from The Hartford - www.TheHartfordAtWork.com - assists your
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more.
Travel Assistance, available at no additional cost on Life and LTD plans, provides three kinds
of services for employees and their families traveling for either business or pleasure - Pre-Trip
Information, Emergency Medical Assistance, and Emergency Personal Services. These
services are provided by Worldwide Assistance Services, Inc., a leader in the travel assistance
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The Hartford is dedicated to providing responsive customer service to you and your employees.
We regularly conduct surveys with producers, employers, and claimants to monitor satisfaction
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Char!
Chad Young
Telephone: 281-877-3818
Group Benefits Sales, The Hartford
785 Greens Parkway
Suite 220
Houston, TX 77067
Cc: Plumhoff & Associates
' The HartionP is The Hartford Financial Services Group, Inc. and Its subsidiaries, Including issuirq companies Hartford Ufe and Accident Insurance Company,
Hartford Lie Insurance Company, and Hartford Life Group Insurance Company.
Page 2
VOL 99 KU
Brazos County
ASO Renewal
January 01, 2007 - December 31, 2007
t ~
Prepared by Blue Cross Blue Shield of Texas
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Brazos County
Proposed Effective Date 11101/2006
AIG Renewal
AIG Net
_ Current
Renewal
SPECIFIC RETENTION $75,000.00
$75,000.00
Aggregating Spec Corridor 4"0,000.00
$60,000.00
Contract 15/12
15/12
Coverages
Maximum Lifetime Reimbursement
Less Spec Retention
Specific Rates
Medical Medical
$1,000,000 $1,000,000
438 $48.57
$51.39
209 $134.80
$144.05
Monthly Premium $49,446.86
$52,615.27
Annual Premium $593,362.32
$631,383.24
AGGREGATE RETENTION
Contract
Coverages
Maximum Annual Reimbursement
Run In Limitations
438
209
15/12
Mod/RX
$1,000,000
15/12
Factors
Single
Family
Monthly Attachment Factor
Annual Attachment Factor
Minimum Annual Attachment
Rate - Composite
Monthly Premium
Annual Premium
$429.10
$1,013.69
$399,807.01
$4,797,684.12
$4,797,684.12
$4.47
$2,892.09
$34,705.08
Med/RX
$1,000,000
$397.25
$939.68
$370,388.62
$4,444,663.44
$4,444,663.44
$3.75
$2,426.25
$29,115.00
Fixed Expenses $628,067.40 $660,498.24
Expected Claims $3,838,147.30 $3,555,730.75
EXPECTED PLAN COSTS $4,466,214.70 $4,216,228.99
MAXIMUM PLAN COSTS $5,425,751.52 $5,105,161.68
11-1-06 Renewal Brazos County
10/25/2006
Vinson&Elkins I
Dave Poll dpoli@velaw.corn
Tel 214.220.7861 Fax 214.999.7861
October 20, 2006
Honorable Randy Sims
County Judge
Brazos County, Texas
300 E. 26th Street
Bryan, Texas 77803
Re: Approval of Bell County Health Facilities Development Corporation Hospital
Revenue Bonds (Scott and White Memorial Hospital and Scott, Sherwood and
Brindley Foundation Project) Series 2006
Dear Judge Sims:
Bell County Health Facilities Development Corporation is in the process of issuing its bonds
for the purpose of financing and refinancing certain health facilities owned and operated by
Scott and White Memorial Hospital. A portion of the proceeds of the Bonds will be used to
refinance certain facilities at the Bryan-College Station Clinic and Bryan-College Station
Pharmacy located in Brazos County.
In order for the interest on the Bonds to be excludable from gross income for federal income
tax purposes, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"),
requires that the Bonds and the facilities financed with the proceeds of the Bonds be
approved by the "applicable elected representative" (as defined in the Code) of the
governmental unit in which the facility is located. For purposes of complying with Section
147(f) with respect to the Bryan-College Station facilities, the "applicable elected
representative" of Brazos County is the County Judge, as the "highest elected official" (as
defined in the Code) of such County.
The approval by the County is required to be given following the holding of a public hearing
regarding the issuance of the bonds and the project to be financed. Notice of the public
hearing must be published in a local newspaper not less than 14 days prior to the date of the
public hearing.
Vinson & Elkins LLP Attorneys at Law Austin Beijing Dallas Dubai Trammell Crow Center, 2001 Ross Avenue, Suite 3700
Houston London Moscow New York Shanghai Tokyo Washington Dallas, TX 75201-2975 Tel 214.220.7700 Fax 214.220.7716
www.velaw.eom
Dallas 1176911 v.1
9 vv
N S h
V&-E October 20, 2006 Page 2
In compliance of such requirements, notice of public hearing was published in The Eagle on
October 3, 2006. A copy of the Affidavit of Publication is included with the email
transmitting this letter together with the Minutes of the Public Hearing held on October 18,
2006.
Attached to this email is the form of Resolution we request be approved by the
Commissioners Court to authorize the County Judge to execute the Approval, the form of
which is also attached to this email.
The bond issue is scheduled to close in mid-November. Therefore, we respectfully request
that this matter be submitted to the Commissioners Court for its consideration and approval
at the next following meeting of the Court.
Your assistance, and the County's approval of the issuance of the Bonds, will be most
appreciated by our client, Scott and White Memorial Hospital. Please do not hesitate to
contact us if there should be any question concerning this approval process.
Sincerely,
Dava Poli
Paralegal
Enclosures
Dallas 1176911 v.1
gg 1
Minutes of Public Hearing
October 18, 2006
Pertaining to
Bell County Health Facilities Development Corporation
Hospital Revenue Bonds
(Scott and White Memorial Hospital and Scott, Sherwood and Brindley Foundation
Project)
Series 2006
Call to Order
Hearing Officer Frank Anderson opened the Public Hearing relating to the issuance of the
captioned bonds (the "Series 2006 Bonds'), on the date, at the time and at the location specified
in the Notice of Public Hearing published in accordance with the requirements of Section 147(0
of the Internal Revenue Code of 1986, as amended (the "Code'), a copy of the form of such
notice being attached hereto as Annex A.
Attendees
Hearing Officer Frank Anderson.
Public Hearing Closed
No one other than the Hearing Officer being present at the Public Hearing, the Hearing
Officer closed the Public Hearing.
Certification
The undersigned hereby certifies that the above and foregoing is a true and correct
statement of the Minutes of the Public Hearing described therein.
Frank Anderson, Hearing fficer
Dallas 1174752%.1
gg , : 157
Annex A
NOTICE OF PUBLIC HEARING
BELL COUNTY HEALTH FACILITIES DEVELOPMENT CORPORATION
HOSPITAL REVENUE BONDS
(SCOTT AND WHITE MEMORIAL HOSPITAL AND SCOTT, SHERWOOD
AND BRINDLEY FOUNDATION PROJECT)
SERIES 2006
NOTICE IS HEREBY GIVEN of a public hearing to be held by the Bell County Health
Facilities Development Corporation (the "Issuer") on October 18, 2006 at 10:00 a.m., at Scott &
White Memorial Hospital, 2401 South 31st Street, Temple, Texas 76508, in the Foundation
Board Room located on the first floor of the main Hospital Building, with respect to an issue, in
one or more series, of hospital revenue bonds (the "Series 2006 Bonds") to be issued by the
Issuer in an aggregate principal amount of not more than $300,000,000. The public hearing is a
"combined hearing" within the meaning of Treasury Regulations Section 5f.103-2(d) and the
location of the public hearing is within 100 miles of the seat of government of each participating
governmental unit beyond whose geographic jurisdiction the hearing is conducted. Proceeds of
the Series 2006 Bonds will be loaned to Scott and White Memorial Hospital and Scott, Sherwood
and Brindley Foundation (the "Hospital") to provide funds to (i) finance a portion of the costs of
the Series 2006 Project, as hereinafter described, (ii) refund all or a portion of the Issuer's Series
2000A Bonds and Series 2001 Bonds, as hereinafter described, and (iii) pay the costs of issuing
the Series 2006 Bonds.
The Series 2006 Project includes the construction, reconstruction, renovation, famishing,
remodeling, rehabilitation and/or equipping of health facilities located or to be located at one or
more of the following locations: (1) 2401 South 31st Street, Temple, Texas 76508; (2) 1605 S.
31st Street, Temple, Texas 76508; and (3) 300 University Boulevard, Round Rock, Texas 78664.
The Issuer's Series 2000A Bonds were used to finance or refinance the construction, renovation
and equipping of certain health care facilities located at 2401 South 31st Street, Temple, Texas
76508; 7700 Fishpond Road, Waco, Texas 76710; 1600 University Drive, College Station, Texas
77840; 2327 South 57th Street, Temple, Texas 76502; 5300 FM 2338, Georgetown, Texas
78626; 1110 State Highway 6 South, College Station, Texas 77840; 227 Memorial Drive,
Gatesville, Texas 76528; 900 Quest Parkway, Cedar Park, Texas 78613; 3801 Scott and White
Drive, Killeen, Texas 76541; and 409 W. Adams Avenue, Temple, Texas 76501. The Issuer's
Series 2001 Bonds were used to finance the construction, renovation and equipping of capital
improvements to health facilities located at 2401 South 31st Street, Temple, Texas 76508.
The initial and exclusive owner, operator and manager of the Project will be Scott and
White Memorial Hospital and Scott, Sherwood and Brindley Foundation or an affiliate tax-
exempt corporation. All interested persons are invited to attend such public hearing to express
their views with respect to the proposed refunding and the issuance of the Series 2006 Bonds.
Questions or requests for additional information may be directed to Mr. Frank Anderson,
Foundation Offices at 2401 South 31st Street, Temple, Texas 76508 (Phone: 254-724-4386).
Dallas 1174752v.1
Persons who intend to appear at the hearing and express their views are invited to contact
Mr. Anderson either in writing or by telephone in advance of the hearing. Any interested
persons unable to attend the hearing may submit their views in writing to Mr. Anderson prior to
the date scheduled for the hearing. The Issuer will reschedule the location and time of the
hearing or schedule an additional hearing if requested to do so in written requests submitted to
Mr. Anderson prior to the aforementioned date of the hearing by a significant number of
interested persons.
This notice is published and the above-described hearing is to be held in satisfaction of
the requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended, regarding
the public approval prerequisite to the exemption from federal income taxation of the interest on
the Series 2006 Bonds.
Dallas 1174752x.1
i 89 ~ ISM
AFFIDAVIT OF PUBLICATION
THE STATE OF TEXAS
COUNTY OF BRAZOS
On this 3rd day of, October 2006, Personally, appeared before me the Undersigned a
Notary Public in and for said county and State, Bettie Glover of THE EAGLE, a
newspaper published in Bryan, County of Brazos, State of Texas, and generally
circulated in Brazos, Grimes, Robertson, Milam, Leon, Burleson, Madison, and Lee,
who, being by me duly sworn, on oath states that:
BELL COUNTY HEALTH FACILITIES
Was published in said newspaper in 1 issues thereof on the following dates: October
3rd, 2006
Alt'd
Subscribed and sworn to before me, this the 3rd day of, October 2006.
Notary Public razos County, Texas
KATHY BREWER
Notary Pudic, Slate Tws
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699 Legal Notleea 1699 Le981 NOWT
NOTICE OF PUBLIC HEARING r I
COUNTY HEALTH FACILmES J
DEVELOPMENT CORPORATION
HOSPITAL REVENUE BONDS
(SCOTT AND WHITE MEMORIAL HOSPITAL AND L
SCOTT, SHERWOOD r
AND BRINDLEY FOUNDATION PROJECT) t
SEINES 2006
NOTICE IS HEREBY GIVEN
a rP athe SW tton l County Co *MW on
10:00 a.m., at Scott A White Met
So
Hospital uth 3101uIlSt~rewg~, Temple, Texas
dation Board Room located! on m serrlesof hospital the whh respect revenue
2000 Baas-) to be Istaxed by ffa
gas principal amount of not more m
Ths public heaft M a "comWned h
meaning of Treasury ReguM6" S
and the location d the pub2o t soft
of tie east of government of each ps
mental unit beyond whose R geo apt
Bonds will belorrod to Scott and Wt
5f.
=e~id Scott, Sherwood and Bdndie
specifications and drewhtgs may be secured oast of f ) s ~su provide tondo to m flea I
edrg Department Office at 1308 E. Mantln aci6W, IN) reharrdal ore rportlangeCLof
taro. Texas 77803. Ttleee doaanenta are 2000A Bonds ant SOON 2001 Bon
These downema are also described, and (111) pay the math of
n CD-ROM br in charge. The cost br pa 2008 Bands.
unWb WIN be $100.00. A check for Plane, The Swiss 2006 PW)od Include
its ertd Information to Bidden shall be made ,w~, ...,,,.,.x,•, s,,.venl,".
7th sty Born reserves the dw to accept Or ooorcalr- p
any
all bids, to wake any hMrtnemos and tachni
(1) 2401 South 31st Street, Temple, Tordr 7e
1805 S. 31st Street,1ample, Texas 76508; area
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agar of Me Project will be Scott and While
Hospital and Snort Sherwood and &Intlley
or an afNlets tax-exempt copromsan. All
persons are Invited to attend such pudic her
press their views with reaoeat to the propose
and the issueins of the 3erise 2D06 Bonds.
s for additional information may be
W=Awlwon, Pounda6on OM. at 1
Met Street Terrmle. Taxes- 76508
of
Persona who Wood to appear at the hearing and
express their views are Invited to contact Mr. Anderson
either In wMW or by telephone In advance of the hear-
ing. Any interested parmons unable to attend the hater-
may submit their vtswt In willing to Mr. Anderson
prior to the doe scheduled for the has". The leaua
will reschedule the location and kne of the he" or
schedule an'additioinl hearing N requested to do so in
Wd6en rereqquueeeta submitted b Mt Anderson prior to the
aforemenll n .dais of the tearing by a sgnifcam
number of Interested persona.
This notice is puNsho and me above-desonlad
hearing is to be held in satisfaction of the requirements
of Section 147(f) of the Internal Revenue Code reog1986. public to theexemmptio~n from fs Eend incom mproval ocationmof dam he
Great on me Series 2006 Bonds.
('isuL 1(1
RESOLUTION OF COMMISSIONERS COURT OF BRAZOS COUNTY,
TEXAS AUTHORIZING THE COUNTY JUDGE TO APPROVE THE
ISSUANCE OF HOSPITAL REVENUE BONDS
WHEREAS, Bell County Health Facilities Development Corporation (the "Issuer") is proposing to
issue one or more series of revenue bonds (the "Bonds") pursuant to Chapter 221, Texas Health and Safety
Code, as amended (the "Act"); and
WHEREAS, the proceeds of the Bonds will be loaned by the Issuer to Scott and White Memorial
Hospital and Scott, Sherwood and Brindley Foundation, a Texas nonprofit corporation, for the purpose of
financing and refinancing the cost of "health facilities" as defined in the Act (the "Project"); and
WHEREAS, a portion of the proceeds of the Bonds will be used in connection with Bryan-College
Station Clinic and Bryan-College Station Pharmacy located in Brazos County, Texas (the "County"), as
described in a notice of public hearing published in, among other newspapers, The Eagle, a newspaper of
general circulation within the County; and
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") requires
that the Bonds and the Project be approved by the "applicable elected representative" of the jurisdiction in
which any portion of the Project is located after a public hearing following reasonable public notice; and
WHEREAS, the County Judge of Brazos County has been requested to approve, as the "applicable
elected representative" of the County, the issuance of the Bonds and the Project in accordance with the
requirements of the Code, and has been furnished with certain affidavits of publication and certificate as to
public hearing in connection therewith; and
WHEREAS, the Commissioners Court of the County desires to authorize the County Judge to
approve the issuance of the Bonds and the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS
COUNTY, TEXAS, THAT:
Section 1. The County Judge of Brazos County, Texas is hereby authorized to approve the
issuance of the Bonds and the Project and to execute and deliver such approval as requested.
Section 2. The authorization to approve the Bonds and the Project is made solely for the
purposes of complying with the requirements of Section 147(f) of the Code and shall not be construed as
(i) a representation orwarranty by the County, the County Judge or the Commissioners Courtthat the Bonds
will be paid or that any obligations assumed by any of the parties will, in fact, be performed, or (ii) as a
pledge of the faith and credit of or by the County. Further, the fact that the Commissioners Court has
authorized the approval of the Bonds and the Project, as herein stated, may not, in any event, be used as
a sales device with respect to the Bonds.
Section 3. This Resolution shall be effective upon its adoption.
APPROVED AND ADOPTED THISDAY.OF DECEMBER, 1999-
County Cle
Brazos County, Texas
SCOSWI30D0
::00W% AHODMA1D0a,315108:1
11118 :(3:17PM)
4t~ 001 Q~
County Judge, Brazo County, Texas
"%f r. 39 L, II a
Approval by Applicable Elected Representative
December 11, 1999
I, Alvin W. Jones, County Judge of Brazos County, Texas (the "County"), certify with respect to the
Bell County Health Facilities Development Corporation Hospital Revenue Bonds (Scott and White Memorial
Hospital and Scott, Sherwood and Brindley Foundation Project) Series 1999 (the "Bonds") that:
Based upon the evidence presented to me, for the sole purpose of satisfying the requirements of
Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), and for no other purpose,
I hereby approve the Bonds and the facilities to be financed with a portion of the proceeds of the Bonds and
located within the County, all as described in the published Notice of Public Hearing included as Exhibit "B"
in the Certificate of Public Hearing attached hereto as Attachment 1. This approval is not to be construed
as (i) a representation or warranty by the County or the undersigned that the Bonds will be paid or that any
obligations assumed by any of the parties will, in fact, be performed, or (ii) as a pledge of the faith and credit
of or by the County. Further, the fad that the undersigned has approved the Bonds as required by the Code
may not, in any event, be used as a sales device with respect to the Bonds.
above.
IN TESTIMONY WHEREOF, I have hereunto signed my name officially hereon on the date shown
Alvin W. Jones
County Judge, Brazos County, Texas
30059043000
::00MAWH0DMA10W1":315102;1
11113199:(3:13PM)
gFf 1~3
BRAZOS COUNTY
BRYAN,TEXAS
APPROVAL OF APPLICABLE ELECTED REPRESENTATIVE
OF BRAZOS COUNTY, TEXAS
I, Randy Sims, County Judge of Brazos County, Texas (the "County"), certify
with respect to the Bell County Health Facilities Development Corporation Hospital
Revenue Bonds (Scott and White Memorial Hospital and Scott, Sherwood and Brindley
Foundation Project) Series 2006 (the `Bonds"), that:
Based upon the evidence presented to me, for the sole purpose of satisfying the
requirements of Section 147(f) of the Internal Revenue Code of 1986, as amended (the
"Code"), and for no other purpose, I hereby approve the Bonds and the facilities to be
financed with a portion of the proceeds of the Bonds and located within the County, all as
described in the published Notice of Public Hearing included as Annex A in the Minutes
of Public Hearing attached hereto as Attachment 1.
This approval is not to be construed as (i) a representation or warranty by the
County or the undersigned that the Bonds will be paid or that any obligations assumed by
any of the parties will, in fact, be performed, or (ii) as a pledge of the faith and credit of
or by the County. Further, the fact that the undersigned has approved the Bonds as
required by the Code may not, in any event, be used as a sales device with respect to the
Bonds.
IN TESTIMONY WHEREOF, I have hereunto signed my name officially hereon
on the date shown below.
DATED: lo/ 31 /06
Office of the County Judge • 300 East 26" St. • Suite 1114 • Bryan, Texas 77803 • Fax: (979) 361-4503
ui
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RESOLUTION AUTHORIZING THE BRAZOS COUNTY
JUDGE TO APPROVE THE ISSUANCE OF HOSPITAL
REVENUE BONDS FOR THE BENEFIT OF SCOTT AND
WHITE MEMORIAL HOSPITAL
WHEREAS, Bell County Health Facilities Development Corporation (the
"Issuer") is proposing to issue one or more series of its Hospital Revenue Bonds (Scott
and White Memorial Hospital and Scott, Sherwood and Brindley Foundation Project)
Series 2006 (the "Bonds") pursuant to Chapter 221, Texas Health and Safety Code, as
amended (the "Act"); and
WHEREAS, the proceeds of the Bonds will be loaned by the Issuer to Scott and
White Memorial Hospital and Scott, Sherwood and Brindley Foundation (the "Hospital"),
a Texas nonprofit corporation, for the purpose of financing and refinancing the cost of
"health facilities" as defined in the Act (the "Project"); and
WHEREAS, a portion of the proceeds of the Bonds will be used in connection
with refinancing certain facilities located at Bryan-College Station Clinic and
Bryan-College Station Pharmacy located in Brazos County, Texas (the "County"), as
described in a notice of public hearing published in, among other newspapers, The Eagle,
a newspaper of general circulation within the County; and
WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended
(the "Code") requires that the Bonds and the Project be approved by the "applicable
elected representative" of the jurisdiction in which any portion of the Project is located
after a public hearing following reasonable public notice; and
WHEREAS, the County Judge of Brazos County has been requested to approve,
as the "applicable elected representative" of the County, the issuance of the Bonds and
the Project in accordance with the requirements of the Code, and has been furnished with
certain affidavits of publication and certificate as to public hearing in connection
therewith; and
WHEREAS, the Commissioners Court of the County desires to authorize the
County Judge to approve the issuance of the Bonds and the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS
COURT OF BRAZOS COUNTY, TEXAS, THAT:
Section 1. The County Judge of Brazos County, Texas is hereby authorized to
approve the issuance of the Bonds and the Project and to execute and deliver such
approval as requested.
Resolution 06-017
Vtoi. 8 PAGE t bar
Section 2. The authorization to approve the Bonds and the Project is made
solely for the purposes of complying with the requirements of Section 147(f) of the Code
and shall not be construed as (i) a representation or warranty by the County, the County
Judge or the Commissioners Court that the Bonds will be paid or that any obligations
assumed by any of the parties will, in fact, be performed, or (ii) as a pledge of the faith
and credit of or by the County. Further, the fact that the Commissioners Court has
authorized the approval of the Bonds and the Project, as herein stated, may not, in any
event, be used as a sales device with respect to the Bonds.
Section 3. This Resolution shall be effective upon its adoption.
APPROVED AND ADOPTED THIS 1,31 DAY OF , 2006.
Randy Sims
County Judge
C A0 Karen McQueen
County Clerk
Reso]Aon 06-017
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Document Efficiency Master Maintenance & Sale Agreement
At WofV
Customer Information:
Brazos, County of
Full Legal Name
300 East 26th ste 314
Customer Location Address
Bryan Brazos Tx 77803
City County State Zip
Customer Billing Contact: Megan Conkel
979-3614243
Phone
Exm. Fax/Email
Sames
Customer Billing Address (if different)
Bryan
Brazos Tx 77803
City
County State Zip
Customer acknowledges that the undersigned is duly authorized to sign this Mister Maintenance & Sale Agreement ("Agreement") and acknowledges recelpt
and acceptance of the terms and conditions of this Agfeement, which consists of 3 pages and Includes this cover page arlixhWit A.
CUSTOMER
Authorized Signature:
Signer's Printed Name
Title:
Date: X 3
❑ Check if Sale
JKON OFFICE SOLUTIONS, INC.
uthorized Signature:
Signer's Printed Name:
Date: _
attach valid Exemption Certificate)
.
Initial Order
(Use the spaces provided below to identify the initial order of Products and/or Services to be purchased under this Agreement)
Product Description:
Quantity Make, Model, Serial Number Purchase Service Quantity Make, Model, Serial Number Purchase Service
15 Canon Copiers Service Only I Li Q ❑
I Li Li 11 U 1-0-
I Ll U 11 Li I Li
Check if additional Product Description page(s) attached
Product Charges:
Total Product Charges:
N/A
❑ Check if Professional Service fees includ
Excludes Tax
Services & Service Chartfes:
Minimum Term (mos)
Cost Per Image
Service Charges Total Amount
Meter Read/Billing For Additional
Images
36 Month
❑ 48 Month
0.0161
❑ Monthly
❑ Monthly
❑ 60 Month
❑ Quarterly
❑ Quarterly
❑ 12 Month
Other $9,000.00 Year
❑ Other
Cost of Additional
Guaranteed Minimum
Service Level
Images
Monthly/Quarterly/Other Images
❑ Monthly
Gold : Includes all supplies and staples. Excludes paper.
0.0161
❑ Quarterly
❑
Silver : Includes all supplies. Excludes paper and staples.
❑ Other
559,000 Year
❑
Bronze: Parts & Labor only. Excludes paper, staples and supplies.
Additional Provisions:
,III Y67 NIt Ii,Y P11111
Rev. 05/05 1 IKON Sales Forms
EXHIBIT A TO MASTER MAINTENANCE & SALE AGREEMENT
This Agreement sets forth the specific terms and conditions under which IKON agrees to sell the specific products identified m a Saks Order (defined below) entered into
hereunder ("Products') and/or provide ma•niamce smites for the specific items of equipment identified on a Service Order (defused below) eatered iota hereunder
("Smices') to CmWmer from time W time. Either berry may terminate the "master" arrangement contemplated by this Agreement at any time upon prior written notice to the
other. Termination of this Agreement shall not, howevc:, a!l, or otherwise modify the rights m obligations of the parties with respect to any Saks Order or Service Order
placed and accepted prior to such termination.
The following terms shall apply to all Service transactions:
1. Services. (a) In order W obtain Services from IKON hereunder, Customer will either (i) essence a Service Order (in a form W be provided and executed by IKON)
referencing tEu iA-g-memrnt, or (ii) issue a valid and signed purchase order to IKON (each referred to in this Agreement as a "Service Order") Each Service Order must
identify the specific equipment to be amiced, the term oftbe Service engagement, the location at which Services shall be periormed and the applicable Service charges for such
order. The cover page to this Agreement may serve as an initial Service Order.
(b) As pmt of its Services, IKON will repair or replace in accordance with the terms and conditions of this Agreement any part of the serviced equipment that
becomes unserviceable due to normal wage (other than consumable supplies) Replacement parts will be tarnished on an exchange basis and will be new, reconditioned or med
Ali parts removed due to replacement will become the property of IKON.
(e) The Services provided by IKON under this Agreement and each Service Order will rot include the Wflowing: (i) Repairs resulting from misuse (including
without limtation improper voltage or the me of supplies that do rot conform in the rren diencreea specitmatiow); (it) Repairs node necessary by service performed by
persons other than IKON representatives; (iii) Service calls or work which the Customer requests to be performed outside oftegular IKON business home (uness covered under
an exteded hour service construct) and Service calls or work which the Customer requests W be performed on IKON holidays; (iv) Removable asset, copy cabinet exit ways,
or any item not related to the mechanical or electrical operation of the serviced equipment (v) Consumable supplies such an paper or staples, unless extremity provided for in
the Service Order, (A Repairs and/or smice calls resulting form attachments not purchased from IKON; (vii) Any software, system support or mlawd connectivity, wunless
specified in writing by IKON; (vat) Paris an longer available from the applicable manufacturer; (ix) Electrical work external b the serviced equipment including problems
resulting from overloaded or improper circuits; and (x) Charges for installation of the serviced equipment or do-twtallation and/or movemeW of the serviced equipment form
one location in avotlrec Damage an serviced equipment or pens arising from causes beyond the cornball of IKON are act covered by this Agreement or any Service Order.
IKON may terminate its Service obligations under this Agreement or any Service Order with respect to nay item ofserviced equipment that has been modified, damaged, altered
or serviced by personnel other than them employed by IKON. Additionally, service womitaed as a mie t of Inadequate key operator involvement operator awed damage,
lack ofrecommended smics or use of inadequate on smompMiblc supplies may result in Service being rendered or a time-end-material basis in addition an the Charges.
2. Service Calls, Service calls will be made during maul bm'we°` hours at the installation address shown on the applicable Service Ordec Service does rot include
coverage onTIEWWdays. Tavel and labor-tine for the service calls after metal books, on weekends and on holidays stand when available and only in the event and to the
anew that IKON agrees b provide each non-standard coverage, will be charged at overtime rata in effect at the time the service all is made. IKON representatives will rot
handle, dwom mect or repair unauthorized attachments or wmponents. Customer's responsible for dacomeci ivg and mmwMing uauthorittd manicures or compoamS
Customer shall hold IKON and its employees and mpreumgtives harmless from and against damages in any uauthorised parts, component, or accessories w well as any
claims arising there6om
3. Reconditioning. Reconditioning and similar major overhauls may be covered by applicable manufhctmer wartanfies but am rot wwmd by this Agreement or any
Service Or etc RIKD7r&WmMa; that such actions may be acessary as a result of normal water and War of materials and age factors awed by normal wage in order to keep
the serviced equipment in woridng condition, IKON will submit to Cmu mar an estimate of the needed mpairs and the eat for such mission (which cats will be in addition In
the charges payable under the applicable Smice Order). If the CwWma does not aWAorke such reconditioning IKON may, at its option (i) dscontlnue service of such
serviced equipment under the applicable Service Order and refund any mused portion of the Service Charges (as defined below) applicable to such serviced equipment or (n)
Where b resew such Service Order gee such serviced equipment upon its expiration Ater any such termination, IKON will make service available on a "Per Call" basis at
IKON's then-pmva ling rates at the time ofsmics.
4. Term. Each Smote Order shag become .1bective oa the effective date of the Service Order and shall continue for the term identified in the Service Order. At the
exp nitimi 31%, initial tam or my "Waded tam ofany Service Order, it will automatically, subject to applicable law and without fwlMr action required by either party, maw
form additional twelve (12) month period, provided that the Customer is and they in default and subject to applicable law. The contracted rate will be adjusted W IKON'S thew
prevailing now, b be mtected in an automatic mcrease as ofthe renewal date.
5. Service Charges Service charges ("Service Charges') will be set thrift on the Service Order and will be payable by the Customer in advance Service Charges will
rot ocl my c mpain or Service that am otherwise covered by the applicable mamufactme?a limited warranty during the period coveted by any such watmnty, e
the extent IKON has agreed with such mmufawrer nor to charge a customer for my such charges. Customer acknowledges and agrees that (i) akentons, membranous,
specification changes or we by Cwtomer ofsub-standard supplies that awe excessive service calls may require an increase in Service Charges; (u) the hanser of the serviced
equipment from the location indicated on the applicable Service Order may maul[ in an increase ofSmice Charges or ft termination of the applicable Service Order, and (iii)
the Toner Inclusive Program (if applicable) is based on manufacturer supply coaumpttm tats Delivery of supplies will coo exceed agreed upon wage or applicable
mmufect rer supply consumption rake IKON reserves the right W essas weight and shipping charges for all parts and supply deliveries. Cmumption of coveted supply
products varying significantly from expected wage may resuo in additional charges for supplies. Customer agrees b pay when due, all Woes, where applicable, related to this
Agreement auNor my Service Order, excluding taxes on the income of IKON. Smice Charges are based on standard 8.5d I images IKON reserves the right to seems
additional images charges for m r,m ndaud images, including 11 d 7 images. If the term ofmy Service Order exceeds 12 month, the Coat Per Image and the Cwt of Additional
Images may be increased by IKON up to 5% mentally for each year beyond the initial 12-month period
6. Default IfCmWmer does not pay all Smice Charges or other charges owing under this Agreement or my Service Order promptly when dm, IKON may (i) refuse in
further smee Ee serviced equipment until such default is fully cured, or (ii) fsmhh Smtte m a C.O.D. "Per Call" basis at IKON's dan-pinvaihog miss, at the then of
Sinitic Except as expressly permitted by thin Agreement no refund or credit will be given forany early termination ofmy Service Order or any tern"" thereof IfCwlomer
defaults in its obligations hereunder, IKON may require Customer to immediately pay to IKON all past due payments under all Service Orders, and the early termination We
desmbed I. Saxton 9 below.
7. Use Of Recommended Supplies: Meter Readings. If the Customer men other than mmuf essurer-mwm tabled supplies, including Napes developer bar, and
fuser oil, s supp s are eve a m accepta r me on the serviced equipment or awe abnormally frequent service eats ce service pmbl.=, then IKON may,
at its options, assts a surcharge or terminate the applicable Smice Order with respect W such items ofsmiced equipments. Hsu terminated, Cwtomer will be offered service
on a "Per Call" bas at IKON's then-prevailing rates. It is not a condition ofths Agreement that the CwWmer we only IKON-provided supplies. If we determine that you have
wed more than the manufacturer a raommemded specifications for supplies pmvided by IKON you will pay inexorable charges for thwe excess supplies and/or we may refire
additional supply shipments. Customer agrees to provide IKON true and ="a meter reading by submitting meter reads to IKON through the IKON autommed meter wad
program, or in my other reasonable manor rcgucsted by IKON, whether via telephone, emit orothewim If=mw nicerreadingsmewtpmvWdonafinelybins,IKON
reserves the right in estimate the meter reading from pmvom meter madings. Appmpriale adjustment, will be merle b subsequent billing cycles following receipt of actual
and awume, water readings. As part of ifs Services, CmWmer acknowledge; and agrees that IKON may puce automatic meter reading units an imaging devices at your location
monks b facilitate the timely and efficient collection of aamae meter mad data on a monthly, quarterly or areal bass. UCON agrees that such unit, will be mad by IKON
wally fir such limimcipurpose. Once trammitted, all meta read data shall become the sole property of IKON and will be utilized for billing purposes.
mill MIRWIRP1011111111 III
Rev. 08105 2 IKON Sales Forms
S. Customer Obligations. Comer egrets to provide a Proper place far the use of the serviced equipment, including electric service as sprtGed by Ac
manufacturer. ,asmmer w provr adequate facilities (at w charge) for use by IKON representatives in connection with the Service of the serviced equipment Mender
within a =cable Sausce of the serviced equipment Customer agrees to provide "360 degree" service access to the serviced equipment Customer will provide a key
operator for the serviced I v+ aww and will make operators available for instruction muse and care of the serviced equipment Unless otherwise agreed upon by IKON in
writing or designated in the applicable Service Order, all supplies for use with the serviced equipment will be provided by the Customer and will be available "on side' for
servicing. Custonteragrees fha my systems :+ilsog similar supplies most be covered undersimilar wcmrive smite programs.
9. Early Termination. Customer may termivam. my Service Order under this Agreement prior to its marmiry so long as Customer is not then w delault and provides
IKON m kart-t ~pimr wrimu notice. In addition, f,r each Service Order having an maul term of at laud 36 months, Customer shag pay b IKON, as liquidatr
damages and etas a penalty, the following curly brmimtion fee: (i) if tie Ins ntnation mama in months 1 tham h 12 of the tarm of arch Service Order, ao amemt egusl b 1:
times the base monthly Service Charge payable under sw6 Service Order, (t) it the arms lineament in m ent s 13 through 24, an amount equal to9 fines the base menthI3
Seta Charge; and (H) if the termination occurs anytime after the 24n month, an amount equal to the lesser of 6 times the base monthly Service Charge or the number o:
months remaining order the then current amn of salt Service Order. For each Service Order having an initial tam of less, than 36 months, Customer shall pay to IKON, a
liquklatd damagm and at as a penalty, an early attenuation tee equal m the lesser off town the base monthly Service Charge or the number of months remaining under tic
initial cam ofsech Service Order.
The following terms shall apply to all Product sale transactions:
10. Order, Delivery and Acceptance In order In purchase Pandas lions IKON hemuralm, Customer will either (i) access a Sales Order (in a form an be provided
and excmt rt emg urent, or (i) issue a valid and signed purchase order to IKON (each oriented to in this Agreement as a "Sala Order") Each Saks
Order most ideality the Products, the Prolog delivery location and the applicable Product charges for such odec The cover page In the Agreement may serve an an initial
Saks Order. Unless othawse agreed upon by both parties w writing (a) delivery of Products m common carrier or, in the tae of an arranged delivery by a local IKON
immllation vehicle, actual delivery by such vehicle on Customer shipping point. shall constitute delivery to Customer, and (b) Customer shall be mponsible for all installation,
transportation and rigging expenses. Customer agrees b confirm delivery of all Produces covered by this Agreement when the same is detrveord by signing a delivery and
acceptance catificate or written delivery acknowledgement Orders shall not he cancelable by the Consumer following saepmnce by IKON IKON merves the right an make
Product deliveries in installments. All such installments shall be separately invoked and paid for when due without regard le subsequent deliveries. Delay in delivery of any
inssBment shall et eclieve Customer ofis obligation b accept mmining installments and must payments an invoked by IKON IKON mervas fie right at any time to revoke
my credit extended to Customer- because ofCwwmees failure to pay for my Products when due or for my other similar credit reason.
H. RMuress; Damaged Products. No Prod" my be returned without IKON's prior written consent. Only consumable goods invoiced within sixty days will be
considered for R&-m a &u n m urns, Consumer agrees an pay a connecting charge equivakm In 30% of the purchase prix. Merchandise command without written
tufhavatim my not be accepted a the receiving dock and is the wk mpomrbdity, of the Customer. All wev alable me chandse (that has been opened or partially wed)
will be deducted from my credit due to the Crammer. AB claims for damaged Products or delay in delivery shall be deemed waived micas made in writing, delivered In IKON
within three days after oralat ofProducfs.
The following terms shall apply he all transactions:
12. Warraaly. IKON agrees m perform its Stokes in a prefa lest ai answer, camstma wills applicable industry standards. BOON is not the manufacturer ofany of
the Pmdw1x-T9"-"r, IKON shall member to Cmbmer any Product warranties made by the applicable Product ma of cusam; b the exlont transferable and without mauve
EXCEPT AS EXPRESSLY SET FORTH IN THIS AGREEMENT, IKON DISCLAIMS ALL WARRANTIES AND REPRESENATIOFS, EXPRESS OR IMPLIED, OF ANY
NATURE WHATSOEVER, INCLUDING BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR USE, OR FITNESS FOR A
PARTICULAR PURPOSE IKON SHALL NOT BE RESPONSIBLE AND SHALL HAVE NO LIABILITY FOR ANY DIRECT, INCIDENTAL OR CONSEQUENTIAL
DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES ARISING OUT OF THE USE OR PERFORMANCE OF THE EQUIPMENT OR THE LOSS OF USE OF
THE EQUIPMENT. IKONS TOTAL AGGREGATE LIABILITY TO CUSTOMER, IF ANY, TINDER ANY SALES ORDER OR SERVICE ORDER, SHALL IN NO
EVENT EXCEED THE TOTAL FEES PAID TO IKON THEREUNDER Customer met amply with my applicable license agreement or license arm relating b iosngible
property m associated services included in my Products, such as periodic software license andbr prepaid data base subscription right ("Sof vaee Licase , whether pumnew
an written, click-through, shrink-wrap tar other agoremem far such purpose, with the supplier of the Software P'SmRwale Supplied IKON ha an right, fide or interest in my
Software. Crammer is wkly responsible for entering tom Softwam License with the applicable Software Supplier.
13. Payment; Risk of Lnss; Taxes. Payment tams art nd to days. If invoices are unpaid and overdue Consumer agrees to pay IKON a late charge of 1.5% per
month on any unpaid smouw or the maximum allowed by law, whichever it lea and in addition shall pay IKON all toss and expenses ofalleetion, or in the enfmmemeat of
IKON's rights hereunder; including, but at limbod m, reasonable intend and exbmd legal ass, whether or at suit h brought All mmedies hereunder or At dew are
comlaut provided, however, that the sole comedy of Cwwmer be my Services rot performed in accordance with the Service standards act forth in this Agreement shed be
the pomp and paper m-perfr ofsah services at no additional change. Unless otherwise agreed upon by bah parties in writing Customer mums all risk oftheft, loss
or damage, a matter how occaaioed, to all Produces; covered by this Agreement blowing delivery by IKON b common carrier or, in tie use of an arranged delivery by a
oral IKON installation vehicle, delivery by such vehicle on Customer shipping point Except to the extra of my applicable mad validated exemption, Cmbmer agrees In pay
my applicable taxes that am levied a tar payable as a mult of the use, sal possession or ownership ofthe Products andNm Services covered heormder, other fl um two= axes
of IKON.
14. Assignment; Fora Majewn. Comer shall wither assign my right or interest arising under this Agreement ar delegate my obligations hereunder without the
prim written ammt oTTR'OA.. y s Twerapted assignment or delegation shag be void IKON shall not be liable for wilurt to deliver or delays in delivery or Products or
Service, command by excess beyond IKON's coedol, including without limtstwa strikes, lakow, fns, embarg es, war or other outbreak of hosWmes, imb0tty, b obtain
materials Q shipping spore mceipt of cedes in excess of IKON's or its s pplices flnntcbeduled production capacity, machinery breakdowns, delays of carrier or suppliers,
govemmenal wa and regulations m other causes beyond IKON's named.
Is. Governing Law; Entire Agreement This Agreement shall be governed by and centered and interpretd in accodawe with the laws of the Slat ofGcogia The
parties hereto agree m s maw nuexe ivejursdotion ofthe coos of the Sot ofGeot& to resolve any whon under this Agmemenc This Agmment wmtib
the entad agreement between the parties and my set be amended except in writing signed by an officer or w horiand reproemaive of IKON. All Saks Orders and Service
Orden shall be governed solely by the loom and canditions of this Agreement notwithstanding the inclusion of any additional or dif mad taws and andifimns in my order
document of my kind owed by Customer a my time. PURCHASE ORDERS ISSUED BY CUSTOMER FOR PRODUCTS AND/OR SERVICES FROM IKON, EVEN IF
THEY DO NOT EXPRESSLY REFERENCE OR INCORPORATE THIS AGREEMENT, SHALL BE SUBJECT TO THIS AGREEMENT AND SERVE ONLY TO
IDENTIFY THE PRODUCTS AND/OR SERVICES ORDERED AND SHALL NOT BE DEEMED TO ALTER OR OTHERWISE MODIFY THE TERMS AND
CONDITIONS OF THIS AGREEMENT. IKON my accept or rejxt my order in the exemse of is dsencton and may rely upon each order submitted by Curbmer as a
binding commitment . No local, general or ends custom or wage or come of prior dealings between the parties shall be relevant m supplement or explain any ton used herein
This Agreement and my Saks Orders m Seta Orders my be executed in me tar more counterparts which, token together, shall constitute ow and the same original
docummat.
mill RRPAMAN 11 II
Rev. 0"5 IKON Sales Fomis
4' 8 17
.v
RENEWAL ACCEPTANCE:
By signing herewith, we acknowledge and agree to renew RFP 2006-008 in
accordance with all terms and conditions agreed to and accepted in the Bid. The
new Bid number is 2007-005M
J0 / 4
Date
Randy
ID/31/00
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Fret.
Brazos County
T ^4Kr { Purchasing Department
f
300 EAST 26TH STREET SUITE 117 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
Pat Howard, Purchasing Agent
Becky Stephens, Assistant Purchasing Agent
MEMORANDUM
To: Commissioners Court ~
From: Marcia Mann, Senior Buyer ~
Re: Salvage Property
Date: October 31, 2006
1
Marcia Mann, Senior Buyer
In accordance with Local Government Code Section 263.152 - Disposition, Purchasing
requests Commissioners' Court to declare the below listed property "salvage" and
authorize it's disposal:
s Two non-working 10-key calculators
Thank you.
THE ITEM LISTED ABOVE IS APPROVED
FOR SALVAGE DESIGNATION:
County Judge date
1-73
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 56001000
DATE OF COURT MEETING: October 31, 2006
ITEM: Request for permission to enter E. Duane Peters' property located off Weedon
Loop (approximately 1600 feet from its intersection with Hardy Weedon Road) for the
purpose of opening creek at roadway culvert to improve drainage on Weedon Loop for
the health, safety and welfare of the general public. Site is located in Precinct 2
PRESENTATION:
SUBMITTED BY:
Richard F. Vance, P. L.
County Engineer
0006-079
This Request is Approved (or)
Date:
County Judge
APPROVED BY:
Commissioner
Precinct-Z 3 t~ m r. ",e mr, t,n¢n
Denied by Commissioners' Court
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BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Randy Sirs
Brazos County Judge
Lloyd Wassermann
Conenissioner PctI
E. Duane Peters
Commissioner Pct 2
Kenny Mallard
Commissioner Pct 3
Carey Cauley
Conervssloner Pct4
DATE: October 23, 2006
LAND OWNER AND ADDRESS:
E. Duane Peters
II. LOCATION OF WORK: 1600' from intersection of Hardy Weedon
Road and Weedon Loop.
III. DESCRIPTION OF WORK TO BE DONE: open creek at roadway
culvert to improve drainage; on Weedon Lpop.
IV. MAINTENANCE YES x NO
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: site will
be maintained as often as necessary to promote prover drainaee.
er will be notified prior to maintenance.)
Richard F. Vance, P.E. Engineer Aide/Foreman/Right of Way Agent
County Engineer I n,
Owner's Signature, Date: Q 3-0 L
AFFIDAVIT
TEXAS LOCAL GOVERNMENT CODE, CHAPTER 1717 -
STATE OF TEXAS
STATE
COUNTY OF BRAZOS
BEFORE ME, the undersigned authority, on
bume, ?nkrs who being duly sworn, deposes and says:
1. That he/she has a substantial interest in a business entity or real pr*drty--Offwial.action.takeRbydhe
Commissioners Court of Brazos County, Texas concerning Agenda Item No. ~a- of the Court
Agendadated 10 -31-06 described as -Pet'WIr5.5i011 -h f-,-7kZ JF, 6U&J-72. Pe le
l~ (-/'14 ~D I Y11OrD✓°L /LL i ✓1Q QP Lwould have a special economic effect on that
business entity or a special economic effect on the value of the real property, that is distinguishable from the effect
on the public.
2. That the substantial interest is (check the following as is appropriate):
O a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either
10 percent or more or $15,000 or more of the fair market value of the business entity; or
O b. Funds received by me from the business entity exceed 10 percent of my gross income for the
previous year; or
1Z c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or
O d. A person related in the first degree by either affinity or consanguinity to me has a substantial
interest as defined above; or
e.
3. That I will abstain from participation in the matter re ed to in Item 1 unless authorized by law.
Signature
SWORN TO AND SUBSCRIBED BEFORE ME this the/5f day of lV QVeM 200~,
BEATRIZ D. GREEN Notary Public in and f
;o Notary put it, state of Texas
` ' My COMMILMOM expaaa The State of Texas
»fR'd„'„~ JUNE 11, 2010
Filed-
County Cle
VOL 69 PAGE. 17~
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: October 31. 2006
ITEM: Consider and take action on the Preliminary Plat of Creek Meadow Subdivision
with request for variances to Brazos County Subdivision and Development Regulations
as follows: (1) allow lot size to be less than 1 acre: (2) allow lot width to be less than
70': (3) allow minimum road right of way width to be less than 70'• (4) allow block
lengths to vary from 1500' to 2000'• (5) no encasing/sleeving of non-pressure utilities;
(6) allow side lot utility easement placement to be assessed by utility company: (7) allow
building front setbacks to vary from 16' to 20' See attached letter of Dresentation
Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
PRESENTATION: Brazos County does not maintain back of curb.
SUBMITTED BY:
APPROVED BY:
Richard F. Vance, P.E. Commis loner Lloyd Wassermann
County Engineer Precinct 1
0006-080
This Request is Approved (or) Denied by Commissioners' Court
Date: (n/,R1 /n -
Randy
V0 L-83 PAGE I77
O RAHON METCAL-r FNOE4EERNG
POST OFFICE BOX 9253 1979) 690-0329 - Home
COLLEGE STATION, TEXAS178C2 (979)690-0329 -FAX
(979)219-4174 -CELL
EMAIL cm'ev g i. cer Qj......
October 26, 2006
Gary Arnold
Brazos County Road & Bridge
2617 Hwy 21 West
Bryan, Texas 77803
RE: Creek Meadows, College Station E.T.J., Brazos County, TX
County Variance Request
RME No. 202-0286
GaryAmold:
Based on various meetings and discussions the following variances to the Brazos County
Subdivision & Development Regulations are being requested for the above referenced
These variances are being requested since sani1
service area (CCN) has been ~Y sewer has been approved, and there sewer
expanded to include this subdivision, by the City of College
Station-City Council and therefore the property can be developed in a typical residentiaVurban
fashion. These variances are more specifically, identified as follows:
d• Minimum lot width of 45 feet. For cut-de-m lots, located around the perimeter of the
bulb, the measurement will be taken along the building setback line which is typical to
the CoCS Subdivision Regulations;
4 Minimum right-of-way width of 50 feet for residential local streets, 60 feet for collector
streets, and 100 feet for boulevard entrance streets. These right-of-way widths are typical
to the CoCS Subdivision Regulations and 2006 B/CS Unified Design Guidelines &
Standards;
•A Block lengths of 1500 feet and 2000 feet for cul-de-sac streets which is typical to the
CoCS Subdivision Regulations;
0 Streets to be constructed with curb and gutter type section. These street widths and
pavement design standards will be in accordance with the CoCS Subdivision Regulations
and 2006 B/CS Unified Design Guidelines & Standards as dictated by right-of-way width
(i.e. 50' ROW's call for a 27' wide street);
No encasing/sleeving of non -pressure utilities being gravity storm drains and gravity
sanitary sewer and their associated leads, services, and laterals when crossing under a
county road All other utilities (water, water services, phone, cable, gas, and electric) will
be sleeved under the county road,
Placement of 10 foot wide side yard PUE's as requested by the private utility companies
(gas, phone, cable, electric) and where inquired for public water and sanitary sewer.
Where these side yard PUE's are not requested none will be platted. We currently are
HIM= MI-202-0286-L01
Page - 1 of 2
; •
Creek Meadow Subdivision
Brazos County Variance Request
Rabon Metcalf Engineering
October 26, 2006
waiting for responses from these private utility companies for placement of side yard
Pin's;
❖ Building setbacks
as follows in Table #1:
TABLE M
Single-Family
Multi-Family
Setback
(ft)
(ft)
Front
20
16
Street Side
15
15
Side
5
5
Rear
20
20
Items that will be located in county right-of-way, which will be maintained by the HOA, are
listed below. The recorded deed restrictions, illustrating maintenance responsibility by the HOA,
will be provided prior to filing of any Final Plat document.
B• All improvements behind the back of curb;
•'v Storm Sewer System;
•S Retention/Detention Facilities;
+S Green belts, pedestrian access ways, and other common areas;
s•'• Sidewalks;
s• Street lights;
406 Alleys;
4- Cluster mailboxes and individual mailboxes. Individual mail boxes will only be located
on local streets and not on collector streets;
Thank you for your consideration in these matters.
Sincerely,
Todd Carnes
Managing Partner
Filename: CDI-202-0286-L01
Page - 2 of 2