HomeMy WebLinkAbout2006-09-19-6:00PM-REGULARNOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 19 SEPTEMBER 2006 AT 6:00 P.M. IN ROOM 102 OF THE BRAZOS
CENTER, 3232 BRIARCREST DRIVE, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Peters.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 -19:
3. Budget Amendment 05/06-48.1 that 05106-48.4.
4. Personnel Change of Status.
5. Payment of Claims.
6. Election service contract between Brazos County and Texas Voting System, Inc. for the
Brazos County General Election to be held on 7 November 2006.
La aprobaci6n del contrato del servicio de la elecci6n entre Condado de Brazos y
Texas Voting Systems, Inc. Para la Eleccio'n General de Condado de Brazos que se
Ilevara acabo el 7 de Noviembre de 2006
7. Proposed schedule of fees to be charged for use of the Brazos County Exposition
Center.
8. Renewal of the annual contract with Howell Services Corp. for janitorial services at the
following locations:
a. Justice of the Peace & Constable, Precinct 3 offices
b. Justice of the Peace, Precinct 2.2 office
~~O1 YkPA%~~ J-
Commissioners Court Agenda
19 September 2006
Page 2
9. Addendum to the contract with Patterson Architects and JaCody Construction for the
scope of the work on the Justice of the Peace, Precinct 3 building, adding additional
work related to storage and backup computer servers.
10. Waiver of the requirement for the County Judge's signature on requisitions and
payment authorizations that have been exempted from competitive bidding per Local
Government Code 113.901(c).
11. FY 2007 exemptions from competitive bidding requirements for the following:
a. Alex Quiros, LPC
b. Alliance Transportation Group
C. Anna Satterfield, Ph.D.
d. Associates for Applied Psychology / Brian Stagner, Ph.D.
e. Atmos Energy
f. Automation Displays, Inc.
g. Ben Sanford & Associates
h. Best Access System
i. Brad Kerr Surveying
j. Brazos Abuse Intervention Program
k. Brooks Land Survey Co.
1. Bruchez, Goss, Meronoff, Thornton & Hawthorne
in. Bryan Freightliner
n. Bryan Texas Utilities
o. Brushy Water Supply Corp.
P. Bruchanan Soil Mechanics
q. Carlomagno Surveying, Inc.
r. City of Bryan
S. City of College Station
t. Coufal - Prater
U. CSC Engineering & Environmental Consultants
V. Department of Educational Psychology / Dave Lawson, Ph.D.
W. Department of Educational Psychology / Doug Snyder, Ph.D.
X. Dr. Mahesh Dave
Y. Dr. Raney Cherian
Z. Family Psychological Service
aa. Garrett Engineering
bb. Goodwin-Lasiter, Inc.
cc. Gulf Coast Trades Center
dd. Halt Control - Responsibility / Roy Luepnitz, Ph.D.
ee. Hi-Way Equipment
ff. Hogan's Truck Equipment - International
gg. Hunton Trane Services
hh. Idexx Laboratories
ii. Ikon/Texas Copy
jj. Indigent Health Care Progam
Commissioners Court Agenda
19 September 2006
Page 3
kk. J. P. Bowlin
11. John Hamilton
mm. K. W. Brown & Associates
nn. Kennedy-Holtkamp, Inc.
oo. Kling Engineering
pp. Life Sign LLP
qq. Lutheran Social Services
rr. Municipal Development Group
ss. Mustang Tractor
U. OSR Water Supply Corp.
uu. Pat Hicks, LCDC
W. Patterson Architects
ww. Protia Smith
xx. Public Financial Management (PFM)
yy. R. B. Everett
zz. Raybon Metcalf Engineering
aaa. Riley Engineering
bbb. S. T. Lovett & Associates
ccc. Scott & White Clinics
ddd. Still Creek Ranch
eee. Strong Survey
fff. Texas Avenue Medical Clinic
ggg. Texas Commercial Waste
hhh. Texas Voting Systems
iii. The Counseling Center / Ms. Tammera Brown, LPC
jjj. Tiburon, Inc.
kkk. Tracy Thomas
111. Unisys
mmm. Verizon
mm. Waste Systems Equipment, Inc.
ooo. Wellborn Water Supply
ppp. Wickson Creek S.U.D.
qqq. Winstead, Sechrest, and Minick, P.C. / Attorney Paul Martin
12. Permission to advertise the following Bids:
a. 2006-047 - Janitorial Supplies
b. 2006-051- Road Signs and Sign Posts
c. 2006-052 - Heavy Machinery Rental
d. 2006-053 - Rental of Equipment with Operator
e. 2006-054 - Oversized Limestone Aggregate
13. Copier Lease Agreements with Ikon for the following departments:
a. County Attorney
b. County Auditor / Treasurer
c. County Clerk
d. Sheriff's Office
~ 11 $l. t 3._.
Commissioners Court Agenda
19 September 2006
Page 4
14. Tax Refund Applications for the following:
a. Kelly & Debra L. Dickson
b. William W. & Ivonne Kindt
c. Nettie Marie Mikeska
d. Huong Thi & Vy Hun Nguyen
e. Lorealia O. Pittman
15. Granting of a right of way easement to Bryan Texas Utilities (BTU) for a new power
line for a communication tower for the Sheriff's Department to be built on a 10 acre
tract of land owned by Brazos County on Kathy Fleming Road located in Precinct 1.
16. Proposed Master Plan of Creek Meadow subdivision, 279.9841 acres, Brazos County,
Texas. Site is located in Precinct 1.
17. Installation of a stop sign on Wayfarer Lane at its intersection with Nantucket Drive,
and on Tucker Nuck at its intersection with Nantucket Drive. Site is located in Precinct 1.
18. Payment authorization in the amount of $257.68 from the Information Technology
Department to CDW Government, Inc. for the additional cost incurred in the exchange
of an in-car digital video system for a different model (purchased for the Sheriffs
Department). A purchase order for the difference in price was not obtained in advance.
19. Payment authorization in the amount of $18.00 from the Brazos Center to SuddenLink
for cable services to the Arena Hall. The purchase order to Cox Cable was closed after
the company's name was changed to SuddenLink, leaving no purchase order for this
payment.
20. Announcement of interest items and possible future agenda topics.
21. Call for citizen input and/or concerns.
22. Agency / Board / Committee reports by Court members.
23. Adjourn
The Brazos Center is wheelchair accessible. Handicap parking spaces are available. Any request for sign interprefive services
must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
COMMISSIONERS' COURT
REGULAR MEETING
SEPTEMBER 19, 2006
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos Center 3232 Briarcrest
Drive, in Bryan, Brazos County, Texas, beginning at 6:00 p.m.
on Tuesday, September 19, 2006 with the following members of
the Court present:
Randy Sims, County Judge, Absent;
Lloyd Wassermann, Commissioner of Precinct 1,
Absent;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3, Absent;
Carey Cauley, Jr., Commissioner of Precinct 4,
Presiding;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Peters gave the invocation and led the
pledge of allegiance.
There was no citizen input/and or concerns.
The Court next considered Budget Amendment #05/06-48.1
through 48.4, which would reallocate funds for the Tax Office,
Constable, Precinct 3, Sheriff; transfer funds from
Contingency to the Road and Bridge Department. On motion by
Commissioner Peters, seconded by Commissioner Wassermann, the
Court voted unanimously to approve the budget amendment as
Vol 4 Page 5
Commissioners Court meeting September 19, 2006 2
submitted, a copy of which is attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Wassermann, seconded by
Commissioner Peters, the Court voted unanimously to approve
the change of status as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7023357 through 7023629
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the Claims
as submitted.
The next matter before the Court was approval of a
Contractual Agreement between Brazos County and Texas Voting
Systems, Inc. to conduct the Brazos County General Election to
be held on November 7, 2006. The cost to Brazos County will be
twenty one thousand one hundred ninety dollars and 11/100
dollars ($21,190.00). On motion by Commissioner Cauley,
seconded by Commissioner Peters, the Court voted unanimously to
enter into contractual agreement with the Texas Voting Systems,
Inc. A copy of the contractual agreement is attached.
The Court next considered adopting the proposed schedule
of fees to be charged for use of the Brazos County Exposition
Vol $b Page
Commissioners Court meeting September 19, 2006 3
Center. Demetrios Basdekas complimented the Court for hiring
Mr. Quarles. He said he thinks he is a qualified professional.
He went on to suggest that the Court might table action until
the full Court is here. The project has been plagued by many
items, like secrecy. The Court should look at Reed Arena for
activities. Commissioner Wassermann stated that Reed Arena is
moving away from some activities and more toward athletics. On
motion by Commissioner Cauley, seconded by Commissioner Peters,
the Court voted unanimously to approve the fees as submitted.
A copy of the fee schedule is attached.
The next matter before the Court was consideration of
renewing the Annual Contract with Howell Services for
janitorial services for Justice of the Peace, Precinct
3/Constable, Precinct 3 offices and Justice of the Peace,
Precinct 2, Place 2 office. This contract would provide
services for an additional year with no increase in prices. On
motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to renew the annual
contract with Howell Services. A copy is attached.
The Court next considered and Addendum to the contract
with Patterson Architects and JaCody Construction. The
addendum includes site demolition, building exterior finishes,
landscaping, limited interior renovations, new roof, upgrades
Vol 4, Page ~
Commissioners Court meeting September 19, 2006 4
to the insulation, limited electrical work, and new HVAC. The
total proposed construction costs is $68,850.00 and the
additional architectural/engineering services shall be
compensated based on ten percent (100) of the construction cost
to complete the renovation. On motion by Commissioner Cauley,
seconded by Commissioner Peters, the Court voted unanimously to
approve the Addendum to the contract. A copy is attached.
The Court next considered waiver of the County Judge's
signature on requisitions and payment authorizations that have
been exempted from competitive bidding per Local Government
Code 113.901(c). On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve the
waiver.
The next matter before the Court was approval of a list of
vendors as exemption from competitive bidding requirement. On
motion by Commissioner Peters, seconded by Commissioner Cauley,
the Court voted unanimously to approve the attached list of
vendors.
The next matter for consideration was approval for the
Purchasing Agent to advertise for the following bids:
a) 2006-047, Janitorial Supplies
b) 2006-051, Road Signs and Sign Posts
c) 2006-052, Heavy Machinery Rental
d) 2006-053, Rental of Equipment with Operator
e) 2006-054, Oversized Limestone Aggregate
Vol Page 3
Commissioners Court meeting September 19, 2006 5
On motion by Commissioner Cauley, seconded by Commissioner
Wassermann, the Court voted unanimously to allow the Purchasing
Agent to advertise for above noted bids.
The Court next considered approval of copier lease
agreements for the following departments:
a) County Attorney $456.00 per month
b) County Auditor/Treasurer $349.00 per month
c) County Clerk $300.00 per month
d) Sheriff $457.00 per month
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the copier
lease agreements and authorized the County Judge to execute the
documents.
The next matter for consideration was approval of tax
refund applications from the following individuals and/or
companies:
a) Kelly & Debra L. Dickson, Over Payment $76.24
b) William W. & Ivonne Kindt, Over Payment $182.77
c) Nettie Marie Mikeska, Over Payment $29.51
d) Huong Thi & Vy Huu Nguyen, Over Payment $18.02
e) Lorealia 0. Pittman, Over Payment $5.88
On motion by Commissioner Wassermann, seconded by Commissioner
Peters, the Court voted unanimously to approve the tax refund
applications.
The Court next considered the granting of right-of-way
easement to Bryan Texas Utilities (BTU) along a 10 acre tract
on Kathy Fleming Road located in Precinct 1. This is for a
Vol ~l~ Page
Commissioners Court meeting September 19, 2006 6
communication tower for the Sheriff's Department. On motion by
Commissioner Wassermann, seconded by Commissioner Peters, the
Court voted unanimously to grant right-of-way easement to Bryan
Texas Utilities and authorized the County Judge to execute the
document.
The next matter before the Court was the proposed Master
Plan of Creek Meadow Subdivision 279.9841 acres in Precinct 1.
The County Engineer noted that after reviewing the master plan
it appears that variance requests will be required during the
platting process. On motion by Commissioner Wassermann,
seconded by Commissioner Peters, the Court voted unanimously to
approve the Master Plan.
The Court next considered the installation of a stop sign
on Wayfarer Lane at its intersection with Nantucket drive and
on Tucker Nuck at its intersection with Nantucket Drive in
Precinct 1. On motion by Commissioner Wassermann, seconded by
Commissioner Peters, the Court voted unanimously to approve the
installation of a stop sign on Wayfarer Lane at its
intersection with Nantucket drive and on Tucker Nuck at its
intersection with Nantucket Drive.
The next matter before the Court was consideration of a
payment authorization in the amount of $257.68 issued by the
Information Technology Department (IT) to CDW Government, Inc.
Vol 4 Page /6
Commissioners Court meeting September 19, 2006 7
The original purchase was exchanged for a different model and
the price exceed the amount on the purchase order. On motion
by Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the payment authorization.
The Court next considered a payment authorization in the
amount of $18.00 issued by the Brazos Center to Suddenlink for
cable service to the Arena Hall. This was necessary due to the
name change of Cox Communications to Suddenlink. On motion by
Commissioner Wassermann, seconded by Commissioner Peters, the
Court voted unanimously to approve the payment authorization.
There were no announcements of interest items and
possible future agenda topics.
There were no Agency/Board/Committee reports by Court
members.
There was no citizen input and/or concerns.
There being no further business to come before the
Court, the meeting was adjourned.
Vol W Page f
The foregoing minutes of the Commissioners Court meeting held
September 19, 2006 have been examined and are approved in open
Court this the `7+-- day of Nzyf n b 2006, in Bryan,
Brazos County, Texas.
Randy S
County
~ !ildGt I~LCL~t.h~
Lloyd fassermann
Commissioner, Precinct 1
Duane Peters Kenny Mall d
Commissioner, Precinct 2 Commissione Preci ct 3
arey C ley, Jr.
Commiss oner, Preci t 4
Attest:
K ren McQueen
County Clerk
OVol tp Page !a
BRAZOSCOUNTY
COMMISSIONERS COURT
~y DAY OF
,
20AT AM/fq
Name
Organization
13
i - 0 1
ff7
L R.4ZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR TIME 2005-2006 BUDGET YEAR
NO. 05/06-48.1 thru 05/06-48.4
On this the 190' day of September 2006 at a regular meeting of the Commissioners' Court, the
following members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 19 September 2006 the Court heard and approved a budget amendment for
the 2005-2006 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 20 September 2005, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 19`h day of September 2006.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Original: County Clerk's Office and
attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 48.1
9/19/2006
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 13000100 59100000 CR DDEA 15.00
0100 13000100 71500000 DR Rental - E ui ment 15.00
Tax Office:
To reallocate funds to cover the lease equipment cost.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 48.2
9/19/2006
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 30301100 65320000 CR Equipment-Maintenance 100.00
0100 303011 6 0 CR VehicleE O T 20.00
0100 30301100 65950000 DR Vehicle Maintenance 120.00
Constable Pct. t. 3: 3:
To reallocate funds to cover the vehicle maintenance cost.
MMMM,
lie
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 48.3
9/19/2(106
FD DIV ACCT PROJ DR/C ACCOUNT NAME Increase Decrease
0100 2800010 60600000 CR Office Su lies 800.00
0100 2800010 65950000 DR Vehicle Maintenance 800.00
Sheriff's Department:
To reallocate funds to cover the vehicle maintenance cost.
$6.
J-T
i
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 48.4
9n 9/innfi
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
0100 11001500 61130000 CR Contingency 49,920.00
0100 56001000 65250000 DR Diesel 29,600.00
0100 5600100 65350000 DR Gasoline 20,320.00
Road & Bridge:
To move funds from the County's Contingency to cover August and September 2006's fuel costs. .
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: September 19, 2006
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on 1
Department Submitting Employee Request Action Requested
Request(s) Applies To
District Attorney Jouett, Amanda New Hire
Ufer, Lauren New Hire
Exposition Complex Chapman, Lora Transfer to Another
Dept.
Juvenile Services
Dowling, John
Resignation
Tyler, Kandace
Promotion
Warren, Brittany
Promotion
Road & Bridge
McCord, Ronald
Promotion
SO/Jail
Court, Christopher
Resignation
Madden, James
Resignation
Churchill, Edwin
New Hire
Cole, Christopher
New Hire
Dill, Johnathan
New Hire
Kleinschmidt, Todd
New Hire
Tax
Landry, Jennifer
Resignation
Rivera-Palma, Vanesa
Promotion
Roney, Michelle
Promotion
IT
LeBoulanger, Walter
Discharged
Approved in Commissioners' Court: September 19, 200(t-
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes) 79 ~ % 4 b 7
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
This contract made and entered into this the _jq_ day of r->2006, by and between TEXAS
VOTING SYSTEMS, INC., a Texas Corporation, and the COUNTY F BRAZOS, State of Texas.
WITNESSETH:
Whereas, Texas Voting Systems, Inc. is the business of selling election services and supplies; and
Whereas, BRAZOS COUNTY is desirous of employing the services of TEXAS VOTING SYSTEMS,
INC. in connection with the BRAZOS COUNTY GENERAL ELECTION to be held on November 7, 2006,
Brazos County, Texas;
Now, Therefore, in consideration of the premises and mutual promises and obligations herein set forth, it
is agreed that:
TEXAS VOTING SYSTEMS, INC. will provide the following sunnlies:
(a) Fifty (50) custom gathered election sets to include five Early Vote locations, one Early Voting Ballot
Board set and one Central Counting set.
(b) Wire pad lock seals
(c) Precinct polling place supply packs as required
(d) Five thousand (5,000) sample ballots
II
TEXAS VOTING SYSTEMS, INC. will provide the following services:
(a) All required programming for above mentioned election
(b) Predefine eSlates (voting devices) and Judge's Booth Controllers (JBCs)
(c) Deliver, set up and pick up all equipment for the Early Vote locations
(d) Deliver and pick up voting equipment to be used at the individual voting precincts for election day
(e) Deliver and pick up vote counting equipment to be used at the Central Counting Station
(f) Back up and reset eSlates (voting devices) and Judge's Booth Controllers (JBCs) after the election
(g) Assist with Early Voting as required
(h) Assist with assembling all supplies for use in the individual precincts
(i) Assistance on election day, as required, to include Central Counting Station
0) Provide any consulting services before and after the above mentioned election
as
III
The COUNTY OF BRAZOS, State of Texas, will be responsible for, and hereby assumes the following
duties and obligations in regard to the BRAZOS COUNTY GENERAL ELECTION to be held on November 7,
2006:
(a) Payment of all invoices, Election Judges, Alternate Judges, and Clerks of Election, to include the
Central Counting Station.
(b) Furnish Texas Voting Systems, Inc. a complete list of all issues to be conducted in the above
mentioned election
(c) All reports, expense accounts, canvass of the election, conduct of the election at the individual polling
places and any other statutory requirements as required by the Texas Election Code and/or the
Federal Voting Rights Act.
IV
The consideration to be paid by BRAZOS COUNTY to TEXAS VOTING SYSTEMS, INC. for the
services rendered and supplies provided by said corporation for the BRAZOS COUNTY GENERAL ELECTION
to be held on November 7, 2006 is TWENTY-ONE THOUSAND ONE HUNDRED NINETY DOLLARS AND
NO CENTS ($21,190.00)
IN WITNESS WHEREOF, the parties have hereunto set their IQ day of 12006.
COUNTY OF BRAZOS
_P41`' Rand Sims
County Judge
ATTEST:
G
Karen McQueen
County Clerk
kelWionsW006 B Co Ge=W Elxfion ConUW
TEXAS VOTING SYSTEMS, INC.
Hillie D. Sims
Vice President
C~I
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PROPOSED FEE SCHEDULE
BRAZOS COUNTY EXPOSITION COMPLEX
TABLE OF CONTENTS
Page 1 Proposed Fees for Exhibit Hall
Page 2-3 Exhibit Hall Policies
Page 4 Catering Fees and Security Requirements
Page 5 Proposed Fees for Covered Arena and Stall Barn
Page 6-7 Covered Arena and Stall Barn Policies
Page 8-10 Bell County Expo Rates
Page 11-14 The Lone Star Convention & Expo Center Rental Rates and Fees
EXHIBIT HALL RENTAL FEES
■
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4
Nl 3~ •~i
Exhibit 102
Exhibit 106
Exhibit 103
Exhibit 105
Exhibit 104
All Exhibit Areas
Lobbv Area*
2,952
$ 375.00
2,952
$ 375.00
5,765
$ 425.00
5,765
$ 425.00
11,570
$1200.00
29,004
$2500:00
TBD
Rental Fees are based on an 8-hour rental.
Security Deposit %2 of the Rental Fee
Move-in/Move-out Day %2 of the Rental Fee
Additional Hours $75.00 per hour
AMENITIES AND EQUIPMENT RENTAL
Chair
Tables
Easels
Stage (4x8 sections)
Dance Floor
Stage (6x8 sections)
Dry Erase Board
Overhead Projector
Telephone Line
Forklift with Operator
Mixer Board
Microphone
Cordless Microphone
Data Line
TV/VCR/DVD
Portable PA System
Screen 9x12
Outdoor Stage (8x12)
LCD Projector
Internet Access
Outside Eouinment/Mater
$
0.50 Each
$
4:00 Each
$
5.00 Each
$
5.00 Each,
$
10.00 Per Section
$
10.00 Per Section
$
10.00 Each
$
25.00
$
25.00
$
25.00
$
25.00
$
25.00
$
35.00
$
35.00
$
50.00
$
75.00
$
75.00
$
75.00
$150.00
TBD
25% Markup
PAGE 1
Alcohol Policy
Alcohol must be purchased through the Complex Concessionaire or through an approved alcohol vendor.
Events serving alcohol will be charged an additional $150 deposit and security will be required.
Animals
No dogs or other pets will be brought into the facility, with the exception of persons requiring service
animals for visual impairment, disability or medical reasons, without written permission from the Director
of the Complex.
Automobiles
Automobiles will not be allowed in the exhibit hall without written authorization. All fire regulations
must be strictly followed when an automobile is used for display purposes. Protective material must be
used to cover the floor areas of the facility from the entry point to the display point.
There must be one gallon or less of fuel in the automobile.
® Once inside the building, every battery must be disconnected.
Cancellations
In order to receive a deposit refund, cancellation notice must be given 60 days before the event.
The lessee will forfeit all of their contracted fees if cancellation is received less than 48 hours before the
time of occupancy.
Catering
The Brazos County Exposition Complex does provide catering through the Complex Concessionaire.
Outside Catering may be approved by the Complex Director and an outside/self-catering fee will apply.
Cleaning
General cleaning is the responsibility of the lessee in the exhibit hall, parking lot and outside areas after
an event. If the Lessee fails to complete clean-up after an event there will be a charge of $25 per man, per
hour (with a maximum of $400) to the Lessee
Concessions
All concessions are provided exclusively by the approved year-round Concessionaire for the Brazos
County Exposition Complex.
Decorations
The Lessee is responsible for their own safety and the safety of those associated with their
event during the installation, display, and removal of all decorations. Decorations causing damage to
floors, walls or other structures are not permitted. This includes the use of tape, tacks, nails or staples.
Candles can be used for decoration only if the candle is contained and the flame does not extend higher
than the container. Throwing rice, confetti and flower petals, the use of sparklers or balloons is not
allowed on the grounds or in facilities.
Deposits
The deposit is one half of the rental fee and is payable at the time the space is reserved. In order to reserve
a space, a deposit must be placed. "Tentative" holds for dates are not allowed. Security deposits are never
applied to fees. The deposit is held as security for the date, and to cover any damage or insufficient clean-
up resulting from the event. If no damages are incurred and clean-up is completed, the deposit will be
refunded approximately two weeks after your event.
Event Accessibility
Staff must have complete access to all areas throughout the facilities before, during and after all events.
PAGE2
First Aid
Lessee may be required to provide, at the Complex Director's discretion, certified first aid personnel
during the lease term. Lessee assumes total responsibility for the qualifications and actions of first aid
personnel. Any accidents or incidents requiring first aid treatment must have a written report and a copy
must be filed with the complex management office by the close of the event
Freight
Any freight delivered before an event must have permission from the Complex Director. Any freight left
after an event will be charged a fee of $100 per day.
r
Insurance Requirements
Comprehensive Public Liability Insurance
+ Proof of current comprehensive public liability insurance is required for all events at the Brazos County
Exposition Complex. A one million dollar ($1,000,000) public liability insurance policy for bodily injury
or death is required. The policy must name the Brazos County Exposition Complex as additional insured.
The policy must be effective during the lease times as stated on the contract, including move-in and
move-out dates. At the discretion of the Complex Director, insurance may be waived for certain non-
public events.
Move-In and Move-Out
Move-in and move-out days are from 8:00 a.m. until 5:00 p.m. The rental fee for move-in and move-out
days do not include air conditioning or heating. If air conditioning or heat is needed the show day rate will
apply. Additional hours outside of the move-in and move-out time period will be charged at $75 for each
hour.
Security
The Complex Director establishes security officer requirements. Officers are required at any event having
alcohol and any event having over 100 guests. Only uniformed certified peace officers that are employed
by a municipal, county or state law enforcement agency having local jurisdiction are used. Officers must
be paid individually by Lessee at the commencement of the event. The number of officers required is
provided to you upon contracting for your event.
The fee for security officers is $20 per hour per officer.
Sienaae
Banners, posters or signs are prohibited from being attached to the inside or outside walls. The use of
adhesive, tape, pushpins, nails, screws, etc... is strictly prohibited. All outside banners must be approved
and displayed by Exposition Complex staff at a fee of $20 per banner.
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OUTSIDE CATERING FEE
Events with food and
Events with
non-alcoholic beverages
Food and Alcohol
Minimum $1.00 per person
$1.50 per person
Maximum 10% of gross amount
15% of gross amount
.50 per person 1.00
Outside Catering fee is based on which amount is greater.
Alcohol Policy
Alcohol must be purchased through the Complex Concessionaire or through an approved alcohol vendor.
Events serving alcohol will be charged an additional $150 deposit and security will be required.
Catering
The Brazos County Exposition Complex does provide catering through the Complex Concessionaire.
Outside Catering may be approved by the Complex Director and an outside/self-catering fee will apply.
*Self Catering and Alcohol
Events providing self-catering and alcohol must have a TABC permit on file at the Brazos County
Exposition Complex office two (2) weeks before the event.
All bartenders must be certified and present a copy of their certification to the Complex management
office before the event.
In addition to a General Liability insurance policy in the amount of one million (1,000,000) dollars, a
Liquor Liability insurance policy in the amount of one million (1,000,000) will also be required.
Security Requirements
The Complex Director establishes security officer requirements. Officers are required at any event having
alcohol and any event having over 100 guests. Only uniformed certified peace officers that are employed
by a municipal, county or state law enforcement agency having local jurisdiction are used. Officers must
be paid individually by Lessee at the Commencement of the event. The number of officers required is
provided to you upon contracting for your event. The fee for security officers is $20 per hour per officer.
' *The Complex Director will determine Security Officers required for events having more than 750 guests.
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SECURITY REQUIREMENTS
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COVERED ARENA AND STALL BARN
Covered Arena* $1200.00
Stall barn
Livestock/Equestrian Event 500.00
Horse Stall Rental $15
Security Deposit %2 of the Rental Fee
Move-in/Move-out Day % of the Rental Fee
Additional Hours $75.00 per hour
*EQUESTRIAN EVENTS
$25
0-99 stalls
per day
$1200.00 per da
100-149 stalls
per day '
$ 700:00 per day
150-199 stalls
per day
$ 500.00 per day
200 or more,stalls per day
Waived ,
EQUIPMENT FEES
$35
PAGE5
*LIVESTOCK EVENTS
Damages are charged at cost plus 25%
Dirt and Sand hauling and spreading are per event specifications.
Animals
No dogs or other pets will be brought into the facility, with the exception of persons requiring service
animals for visual impairment, disability or medical reasons, without written permission from the Director
of the Complex.
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Arrangements/Final Plans
Lessee is responsible for contacting the Brazos County Exposition Complex with their complete plans
four (4) weeks prior to the event. Arrangements are not guaranteed unless it is in writing and signed by a
representative of the Complex.
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Bedding
No straw or hay shall be used as bedding. All livestock and horses will be bedded in pine shavings.
Livestock events will be required to purchase shavings from the Brazos County Exposition Complex.
Horse events will be required to purchase shavings from the Brazos County Exposition Complex for each
horse stall rented. Shavings will not be required for tack stalls rented.
Cancellations
In order to receive a deposit refund, cancellation notice must be given 60 days before the event.
The lessee will forfeit all of their contracted fees if cancellation is received less than 48 hours before the
time of occupancy.
Cleaning
Clean-up of the Brazos County Exposition Complex is the responsibility of the lessee.
Cleaning will include the arena, stands, the grounds (inside and outside) and the concession stand
(if leased). Trash receptacles should be emptied into the large dumpsters. Manure is to be placed in the
appropriately marked containers. If lessee does not complete the clean-up after an event, a charge of $25
per man, per hour with a maximum of $400 will be assessed to the Lessee.
Clean-up of the bedding material is the responsibility of the Brazos County Exposition Complex.
Late Clean-up
Lessee must have the Brazos County Exposition Complex clean and all belongings removed from the
complex by 12:00 noon the day following the lease. Late clean-up will require a late clean-up fee.
Damages
Lessee is responsible for damages incurred while the lessee is utilizing the Brazos County Exposition
complex. Damages are charged at cost plus 25%.
Decorations
The Lessee is responsible for their own safety and the safety of those associated with their
event during the installation, display, and removal of all decorations. Decorations causing damage to
floors, walls or other structures are not permitted. This includes the use of tape, tacks, nails or staples.
Insurance requirements
Proof of comprehensive Public Liability Insurance is required for all covered arena events. A one million
dollar ($1,000,000) public liability insurance policy for bodily injury or death is required. The policy
must name the Brazos County Exposition Complex as additional insured. The policy must be effective
during the lease times as stated on the contract, including move-in and move-out dates.
First Aid
Lessee may be required to provide, at the Complex Director's discretion, certified first aid personnel
» during the lease term. Lessee assumes total responsibility for the qualifications and actions of first aid
personnel. Any accidents or incidents requiring first aid treatment must have a written report and a copy
must be filed with the Complex management office by the close of the event.
PAGE 6
Liability
The Brazos County Exposition Complex is not responsible for any theft, vandalism, accidents or injury to
persons, property or livestock.
Move-In and Move-Out
Move-in and move-out days are from 6:00 a.m. until 12:00 a.m. The rental fee for move-in and move-out
days include half light only. If full lighting is needed the show day rate will apply. Additional hours
outside of the move-in and move-out time period will be charged at $75 for each hour.
Security
The Complex Director establishes security officer requirements. Officers are required at any event having
alcohol and any event having over 100 guests. Only uniformed certified peace officers that are employed
by a municipal, county or state law enforcement agency having local jurisdiction are used. Officers must
be paid individually by Lessee at the commencement of the event. The number of officers required is
provided to you upon contracting for your event.
^ The fee for security officers is $20 per hour per officer.
Stall Area Usage
The stall area used by the Lessee is to be determined by the Brazos County Exposition Complex Director.
RV Hook-up
RV space is available on a limited, first-come basis. The rental fee is $20 per day per RV.
PAGE 7
Bell County Expo - Rates
Rates
Home Calendar
A
Rates/Policies
» Rates
Policies
Contract
emu- Print Rates
Page I of 3
I General Info I Ticket Info I Contact Us I SFarE
Maps & Seating Sponsors Rates/Policies
RATES
MAIN ARENA
$2000.00 per show vs. 10% of gross ticket sales to a maximum of $6000
*(exempt from table and chair fees)
$2000.00 all day rental, non-ticketed
$250 per hour for additional time outside of 6am-Midnight
Rodeo Seating I Concert Seating
i-i 254-933-
ASSEMBLY HALL
$400.00 per 6-hour period
$700.00 per full day
$75 per hour for additional time outside of 6am-Midnight
Assembly Hall
EXPOSITION BUILDING
EXPO ARENAS - $325.00 per day
Includes both indoor and outdoor arenas
(75 stalls rented per day and arenas will be at no cost)
EXHIBIT AREA - $600.00 per day
TOTAL EXPOSITION BUILDING RENTAL-$800.00 per day
- $75 per hour for additional time outside of 6am-Midnight
Exposition Building
SPECIAL EVENTS ROOM
Includes permanent furniture in the room. Set-up in the room does not change unless
tables are added at cost stated on rate sheet.
$250.00 per 6-hour period
$500.00 all day
$75 per hour for additional hours outside of 6am-Midnight
Special Events Room
" CONFERENCE ROOM
$100 Per Day
HORSE BARN
$12 per stall/per night, lessee sells
minimum of 10 stalls per night
MOVE-IN/MOVE-OUT POLICY
Event activity may commence at 6am. The 6-hour period immediately preceding an event is
provided at no charge, if available, and assuming it is on the same day. All other move-in and
move-out days are charged at one-half of the show day rate and are provided with minimum
utilities (lights only.) If air-conditioning is desired, show day rates will apply.
EQUIPMENT FEES AND SERVICES
Equipment (applies to Expo inventory only)
PAGE 8
http://www.bellcountyexpo.com/rates.cfm
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Bell County Expo - Rates
Tables*
Chairs*
Staging
4x8x2' high
4x8x4' high
Concert Stage (60x40)
Upright Piano
Sheep/Hog Panels
Cattle Panels
Livestock Scales
Rodeo Bucking Chutes* (includes 6 chutes,
alleys amd de-riggin only)
Roping Box*
Shavings
Sale Ring
Electrical Panels
Expostion Outside Arena
Electrical Drops
Electrical Cords
Telephone Line
Wireless Mic
Additional Wired Mics
TV/VCR
Overhead Projector
Slide Projector
Screen 6x6
Screen gx9
Portable PA
Linens
FEES
Novelty Sales
Catering Fee
Self Catering Fee
Damages
Dirt & Sand Hauling & Spreading
*No Charge for ticketed Main Area Events
SERVICES
Forklift
Audio Engineer
Marquee Operator
http://www.bellcountyexpo.com/rates.cfm
Page 2 of 3
$3.00/ea per day
$0.35/ea per day
$5.00/per section
$300.00
$35.00
$2.00/ea
$3.00/ea
$50.00
$300.00
$50.00
$6.00/per bag (Expo sells)
$5.50/per bag (lessee sells)
$250.00
$75.00 (200amp 3 phase)
$25.00/ea (60amp 3 phase)
$3.00/ea
$50.00
$20.00/peruse
$10.00/ea
$15.00
$15.00
$15.00
$10.00
$20.00
$50-200 (priced upon application)
Quoted by Expo Caterer/Concessionaire for
non-food purposes only.
25% of gross sales (less tax)
10% of retail value of meal
$0.50/per person
Cost plus 20%
Quoted per event specifications
$25.00/per hour with driver
$13.50/per hour / 4 hour min call
$13.50/per hour/ 4 hour min call
PAGE 9
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Bell County Expo - Rates
Stagehand
Stagehand, Rigger
Usher
Commisioned Security
Private Security
Copyright @ 2000 - 2006 Bell County Expo Center. All Rights Reserved.
Legal Notices and Trademarks
Privacy Statement
Site Design by Woodward Creative Group, LLC
http://www.belleountyexpo.com/rates.cfm
Page 3 of 3
$13.50/per hour/ 4 hour min call
$18.00/per hour/ 4 hour min call
$7.50/per hour / 4 hour min call
$15.50/per hour/ 4 hour min call
$11.00/per hour/ 4 hour min call
PAGE 10
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THE LONE STAR CONVENTION & EXPO CENTER RENTAL RATES
PROXIMATE
APPROXIMATE NON-PROFIT
FACILITY
COMMERCIAL RATE
SQ.FT.
DIMENSIONS RATE
The Lone Star Convention Center
Bluebonnet Ball Room
$2,000.00
22,300
190'x118'
$1,400.00
Bluebonnet Ball Room Section 1
$1,250.00
14,804
126 x 118'
$850.00
Bluebonnet Bag Room Section 2
$375.00
3,706
59 x 64'
$362.50
Bluebonnet Bag Room Section 3
$375.00
3,706
59'x64'
$362.50
Bluebonnet Bel Room Section 2 & 3
$750.00
7,552
118'x64'
$525.00
San Jacinto Room
$800.00
4,777
98'x 49
$560.00
San Jacinto Room Section 1
$400.00
2,376
48'x 49'
$280.00
San Jacinto Room Section 2
$400.00
2,376
4641.4.9'.
$280.00
Yelow Rose Meeting Room 1
$60.00
600
20' x 30'
$80.00
Yellow Rose Meeting Room 2
$80.00
600
20' x 30'
$80.00
Yellow Rose Meeting Room 1 & 2
$160.00
1,200
40'x 30'
$160.00
Yellow Rose Meeting Room 3
$80.00
600
20' x 30'
$80.00
Yellow Rose Meeting Room 4
$80.00
600
29x39
$80.00
Yellow Rose Meeting Room 3 & 4
$160.00
1,200
40'x 30'
$160.00
Yellow Rose Meeting Room 5
$80.00
600
20' x 30'
$80.00
Yellow Rose Meeting Room 6
$80.00
600
20'x 30'
$80.00
Yellow Rose Meeting Room 5 & 6
$160.00
1,200
40'x 30'
$160.00
Entire Bugding $3,000.00 56,000
Lone Star Expo & Equestrian Center $
$2,100.00
a
Center Covered Arena
$1,500.00 5,000 seals with 123 x 2W dUt dig
$1,050.00
Equestrian Center (Covered) Arena
Equestrian Center Concession
Stalls -1st Da
$500.00 500 seals with 110' x 150' did dog
$200.00 " xr
$15.00
$250.00
$100.00
$15.00
Stalls - 2nd Da
$25.00 s
$25.00
Stalls - 3rd Da
$35.00
$35.00
Stalls - 41h Day
$45.00 _ ~
$45.00
Stalls - 5th Da
$55.00
$55.00
t,OrneS
Convention R F.xlkt Censer
Move In/Out Rates are 50% of the Rental Rate and does not include Air Conditioning, Heat or Full hting
P a r 33.
PAGE 11
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~01 ~,,orieS
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F-
Com eniion & Expo Come,
MONTGOMERY COUNTY FAIRGROUNDS
EQUESTRIAN CENTER (ARENA) & FESTIVAL AREA RENTAL RATES
AddiUOnal Electrical (110 volt)
$25.00
1 1
$25.00
Electrical (220 volt)
$45.00
$45.00
Concession Fee
$200.00
$100.00
(Concession Fee applies to any event selling food & beverage with exception of 4-H ! FFA events.
34
PAGE 12
MISCELLANEOUS EQUIPMENT & SERVICES
FEES
ITEM
PER
$ PRICE
Tables
4.00
DAY
Chairs
.50
DAY
Stage 4x8
5.00 ;s
EVENT
Stage 6x8
10.004H
EVENT
Dance floor
5.00
EVEN
Forklift
20.00
HOIIR
110v Receptacles
25/35/45 °
1/2/3 DAY
208v Receptacles
45/55/65=
1/2/3 DAY
208v 3-Phase
45/55/65
1/2/3 DAY
Special electrical
TBD
TBD
Telephone line
y=:'
35.00 , 0
EVENT
Data line
TBD
TBD
8x8 Screen
15.00
EVENT
10x10 Screen
75.00
EVENT
12x12 Screen
75.00
EVENT
Overhead
projector
„,,r";
25.00
DAY
TV/VCR
70.00
DAY
Pipe a Drape
6.00 ft
EVENT
D erase boards
r `
5.00
EVENT
Easels
4.00
EVENT
Miser board
25.00 r
DAY
Spot light
75.00 -
DAY
Clean-up charges
25.00'-
MAN/HOUR
Outside catering
fee.
;
Minimum
1.50 xF
MEAL
Maximum
15%
MEAL
Outside
E ui ment
25%
Markup
ITEM
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MISCELLANEOUS EQUIPMENT & SERVICES
FEES
ITEM
$ PRICE
PER
Tables
100 - 6' rounds
200 - 8'x 30" rectangles
30 - 6' z 30" rectangles
30 - 6" x 18" rectangles
4.00 each
DAY
1,200 -Chairs
.50 each
4
DAY
45 - 4'z 8' Stage Sections
5.00 each
` . -
EVENT
6 - 6'z 8' Stage Sections
10.00 each
EVENT
100 - 3' z 3'- Sections
Dance floor
5.00 each
'
EVENT
Forklift
20.00
HOUR
110v Receptacles
25/35/45
1/2/3 DAY
208v Receptacles
45/55/65
1/2/3 DAY
208v 3-Phase
ill
45/55/65
1/2/3 DAY
Special electrical
TBD
TBD
4 -Telephone line
35.00 each
EVENT
Data line
TBD
TBD
W Screen
15.00 each
EVENT
1-10x10 Screen
75.00 each
EVENT
1- 12x12 Screen
75.00 each
EVENT
2 - Overhead ro'ector
25.00 each
DAY
2 - TV/VCR
70.00 each
DAY
100' -Pi z Drape
6.00 ft
t:
EVENT
4 -D erase boards
5.00 each
EVENT
6 -Easels
4.00 each
EVENT
1-Mixer board
25.00 each
vRM'.
DAY
1-S of light
75.00 each
DAY
Clean-up charges
25.00
MAN/HOUR
Outside catering fee:
Minimum
1.50
MEAL
Maximum
15%
MEAL
Outside Equipment
25% Marku
ITEM
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PAGE 14
RENEWAL ACCEPTANCE
By signing herewith, Howell Service Corp. agrees to renew Annual Contract
for Janitorial Services, in accordance with all terms and conditions previously
agreed to and accepted, and with no increase in price.
I understand this agreement will be for the period beginning October 1, 2006
through September 30, 2007.
Howell Service Corp.
Aut o ized Signature
9- 8-o&
Date
BRAZOS COUNTY
APPROVED:
~/i9z'L%
R ndy Sims, Cou udge Date
g~ C37
Tee Brazos County
`s~T. of Purchasing Department
300 EAST 26TH STREET SUITE 117 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
Pat Howard, Purchasing Agent
Becky Stephens, Asst. Purchasing Agent
Marcia Mann, Senior Buyer
DATE: September 19, 2006
TO: Katie Conner, County Auditor
FROM: Randy Sims, County Judge
RE: WAIVER
Please be advised that on this 19th day of September, 2006, at a Regular Session of the Commissioner's Court
at which the following members were present:
Randy Sims County Judge
Lloyd Wasserman d# Commissioner, Precinct 1
E. Duane Peters Commissioner, Precinct 2
G. Kenny Mallard a~xpc& Commissioner, Precinct 3
Carey Cauley, Commissioner, Precinct 4
As provided in the Local Government C de, Section 113. 01(c), the Commissioners Court hereby waives the
requirement of the County Judge's signature on requisitions and payment authorizations that have previously
been exempted from competitive bids for the following services:
1. Indigent health care services, as authorized by the Brazos Valley Council of Governments,
with contracted vendors ]LGC 262.024 (a)(2)].
2. Counseling and assessments of juvenile detainees, as authorized by the Brazos County
Juvenile Services Department, with contracted vendors ]LGC 262.024(a)(4)1.
3. Professional services as authorized by Brazos County Court at Law Number One, Brazos
County Court at Law Number Two, 85th District Court, 272Nd District Court, and 361"
District Court in a properly authorized Court order, to include court-appointed attorneys
and interpreters. ]LGC 262.024(a)(4)].
4. Contract placement of juvenile detainees, as authorized by the Brazos County Juvenile
Services Department, with contracted vendors.
5. Electric power, natural gas, water or other utility services.
6. Child Protection Services expenditures.
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Brazos County
Purchasing Department
r o~
300 EAST 26TH STREET SUITE 117 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
MEMO
TO:
FROM:
RE:
Pat Howard, Purchasing Agent
Brazos County Commissioners Court
Exemption From Competitive Bidding Requirements
Please be advised that on this 19th day of September, 2006, at a Regular Session of the
Commissioners' Court on which the following members were present:
Randy Sims, County Judge ab5m-i-
Lloyd Wassermann, Commissioner, Precinct 1 llti+ ncCvwrti
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3 ab-,ejg+
Carey Cauley, Jr., Commissioner, Precinct
The Commissioners' Court has determined that there is a ► eed to exempt he - endor(s)
listed below from the competitive bidding requirement for fiscal year 2006-2007 as follows:
COMPANY: ALEX QUIROS, LPC
PRODUCT/SERVICE: PROFESSIONAL SERVICES - COUNSELING
STATUTE: 262.024(a)(4)
COMPANY: ALLIANCE TRANSPORTATION GROUP
PRODUCT/SERVICE: PROFESSIONAL SERVICES - DATA COLLECTION/FORECAST STUDY
STATUTE: 262.024(a)(4)
COMPANY:
ANNA SATTERFIELD, Ph.D.
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - COUNSELING
STATUTE:
262.024(a)(4)
COMPANY:
ASSOCIATES FOR APPLIED PSYCHOLOGY /
BRIAN STAGNER, Ph.D.
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - COUNSELING
STATUTE:
262.024(a)(4)
8~
COMPANY:
PRODUCT/SERVICE:
STATUTE:
ATMOS ENERGY
UTILI'T'IES
262.024(a)(7)(C)
COMPANY: AUTOMATION DISPLAYS, INC
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS - CONTROL BOARD (MAINT DEPT)
STATUTE: 262.024(a)(7)(D)
COMPANY:
PRODUCT/SERVICE:
STATUTE:
COMPANY:
PRODUCT/SERVICE:
STATUTE:
COMPANY:
PRODUCT/SERVICE:
STATUTE:
COMPANY:
PRODUCT/SERVICE:
STATUTE:
COMPANY:
PRODUCT/SERVICE:
STATUTE:
BEN SANFORD AND ASSOCIATES
PROFESSIONAL SERVICES - CONSULTING
262.024(a)(4)
BEST ACCESS SYSTEM
CAPTIVE REPLACEMENT PARTS - COURTHOUSE KEY SYSTEM
262.024(a)(7)(D)
BRAD KERR SURVEYING
PROFESSIONAL SERVICES - SURVEYING
262.024(a)(4)
BRAZOS ABUSE INTERVENTION PROGRAM
VERNON VAN ROOY, LPC
PROFESSIONAL SERVICES - COUNSELING
262.024(a)(4)
BROOKS LAND SURVEY CO.
PROFESSIONAL SERVICES - SURVEYING
262.024(a)(4)
COMPANY: BRUCHEZ, GOSS, MERNOFF, THORNTON & HAWTHORNE
PRODUCT/SERVICE: PROFESSIONAL SERVICES - LEGAL
STATUTE: 262.024(a)(4)
COMPANY: BRYAN FREIGHTLINER
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS - FREIGHTLINER
STATUTE: 262.024(a)(7)(D)
COMPANY:
BRYAN TEXAS UTILITIES
PRODUCT/SERVICE:
UTILITIES
STATUTE:
262.024(a)(7)(C)
COMPANY: BRUSHY WATER SUPPLY CORP
PRODUCT/SERVICE: UTILITIES
STATUTE: 262.024(a)(7)(C)
COMPANY: BUCHANAN SOIL MECHANICS
PRODUCT/SERVICE: PROFESSIONAL SERVICES - ENGINEERING
STATUTE: 262.024(a)(4)
COMPANY: CARLOMAGNO SURVEYING, INC.
PRODUCT/SERVICE: PROFESSIONAL SERVICES - CONSULTING/SURVEYING
STATUTE: 262.024(a)(4) p)
c(P 40
COMPANY: CITY OF BRYAN
PRODUCT/SERVICE: EMERGENCY CALLS
STATUTE: 262.024(a)(2)
COMPANY: CITY OF COLLEGE STATION
PRODUCT/SERVICE: EMERGENCY CALLS
STATUTE: 262.024(a)(2)
COMPANY: COUFAL - PRATER
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS - JOHN DEERE
STATUTE: 262.024(a)(7)(D)
COMPANY:
CSC ENGINEERING & ENVIRONMENTAL CONSULTANTS
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - ENGINEERING/CONSULTING
STATUTE:
262.024(a)(4)
COMPANY:
DEPARTMENT OF EDUCATION PSYCHOLOGY /
DAVE LAWSON Ph.D.
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - COUNSELING
STATUTE:
262.024(a)(4)
COMPANY: DEPARTMENT OF PSYCHOLOGY / DOUG SNYDER, Ph.D.
PRODUCT/SERVICE: PROFESSIONAL SERVICES - COUNSELING
STATUTE: 262.024(a)(4)
COMPANY: DR MAHESH DAVE
PRODUCT/SERVICE: PROFESSIONAL SERVICES - COUNSELING
STATUTE: 262.024(a)(4)
COMPANY: DR RANEY CHERIAN
PRODUCT/SERVICE: PROFESSIONAL SERVICES - MEDICAL
STATUTE: 262.024(a)(4)
COMPANY: FAMILY PSYCHOLOGICAL SERVICE
PRODUCT/SERVICE: PROFESSIONAL SERVICES - COUNSELING
STATUTE: 262.024(a)(4)
COMPANY:
GARRETT ENGINEERING
PRODUCT/SERVICE:
PROFESSIONAL SERVICES-ENGINEERING/SURVEYING
STATUTE:
262.024(a)(4)
COMPANY:
GOODWIN-LASITER, INC.
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - SURVEYING
STATUTE:
262.024(a)(4)
COMPANY:
GULF COAST TRADES CENTER
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - JUVENILE PLACEMENT
STATUTE:
262.024(a)(4)
COMPANY:
HALT CONTROL - RESPONSIBILITY / ROY LUEPNITZ, Ph.D.
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - COUNSELING
STATUTE:
262.024(a)(4)
COMPANY:
HI-WAY EQUIPMENT
PRODUCT/SERVICE:
CAPTIVE REPLACEMENT PARTS - ROSCO
STATUTE:
262.024(a)(7)(D)
(.ti,Q. ~'tSixL l
COMPANY: HOGAN'S TRUCK EQUIPMENT - INTERNATIONAL
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS
STATUTE: 262.024(a)(7)(D)
COMPANY: HUNTON TRANE SERVICES
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS - TRANE (CHILLER SYSTEM)
STATUTE: 262.024(a)(7)(D)
COMPANY: IDEXX LABORATORIES
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS - LAB
STATUTE: 262.024(a)(7)(D)
COMPANY: IKON/TEXAS COPY
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS - CANON
STATUTE: 262.024(a)(7)(D)
COMPANY: INDIGENT HEALTH CARE PROGRAM
PRODUCT/SERVICE: PUBLIC HEALTH AND SAFETY
STATUTE: 262.024(a)(2)
COMPANY: J.P. BOWLIN
PRODUCT/SERVICE: SOLE SOURCE/PROFESSIONAL SERVICES - R & B
LOAD WEIGHT SCALE MAINTENANCE & CERTIFICATION
STATUTE: 262.024(a)(7)(A)
COMPANY: JOHN HAMILTON
PRODUCT/SERVICE: PROFESSIONAL SERVICES - APPRAISALS
STATUTE: 262.024(a)(4)
COMPANY: K.W. BROWN & ASSOCIATES
PRODUCT/SERVICE: PROFESSIONAL SERVICES - ENGINEERING
STATUTE: 262.024(a)(4)
COMPANY:
PRODUCT/SERVICE:
STATUTE:
COMPANY:
PRODUCT/SERVICE:
STATUTE:
COMPANY:
PRODUCT/SERVICE:
STATUTE:
COMPANY:
PRODUCT/SERVICE:
STATUTE:
COMPANY:
PRODUCT/SERVICE:
STATUTE:
KENNEDY-HOLTKAMP, INC.
PROFESSIONAL SERVICES - APPRAISALS
262.024(a)(4)
KLING ENGINEERING
PROFESSIONAL SERVICES - ENGINEERING/SURVEYING
262.024(a)(4)
LIFE SIGN LLP
SOLE SOURCE - DRUG SCREENING (FDA Approved)
262.024(a)(7)(A)
LUTHERAN SOCIAL SERVICES
PROFESSIONAL SERVICES - JUVENILE PLACEMENT
262.024(a)(4)
MUNICIPAL DEVELOPMENT GROUP
PROFESSIONAL SERVICES - ENGINEERING
262.024(a)(4)
96 . 4 oZ
COMPANY:
MUSTANG TRACTOR
PRODUCT/SERVICE:
CAPTIVE REPLACEMENT PARTS - CATERPILLAR
STATUTE:
262.024(a)(7)(D)
COMPANY:
OSR WATER SUPPLY CORP.
PRODUCT/SERVICE:
UTILITIES
STATUTE:
262.024(a)(7)(C)
COMPANY: PAT HICKS, LCDC
PRODUCT/SERVICE: PROFESSIONAL SERVICES - COUNSELING
STATUTE: 262.024(a)(4)
COMPANY: PATTERSON ARCHITECTS
PRODUCT/SERVICE: PROFESSIONAL SERVICES - ARCHITECT
STATUTE: 262.024(a)(4)
COMPANY:
PORTIA SMITH
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - COUNSELING
STATUTE:
262.024(a)(4)
COMPANY:
PUBLIC FINANCIAL MANAGEMENT (PFM)
PRODUCT/SERVICE:
PROFESSIONAL SERVICES - FINANCIAL
STATUTE:
262.024(a)(4)
COMPANY: R.B. EVERETT
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS - BROCE & ETNYRE
STATUTE: 262.024(a)(7)(D)
COMPANY: RAYBON METCALF ENGINEERING
PRODUCT/SERVICE: PROFESSIONAL SERVICES - ENGINEERING
STATUTE: 262.024(a)(4)
COMPANY: RILEY ENGINEERING
PRODUCT/SERVICE: PROFESSIONAL SERVICES - ENGINEERING/ SURVEYING
STATUTE: 262.024(a)(4)
COMPANY: S. T. LOVETT & ASSOCIATES
PRODUCT/SERVICE: PROFESSIONAL SERVICES - APPRAISALS
STATUTE: 262.024(a)(4)
COMPANY: SCOTT & WHITE CLINICS
PRODUCT/SERVICE: PROFESSIONAL SERVICES - MEDICAL
STATUTE: 262.024(a)(4)
COMPANY: STILL CREEK RANCH
PRODUCT/SERVICE: PROFESSIONAL SERVICES - JUVENILE PLACEMENT
STATUTE: 262.024(a)(4)
COMPANY: STRONG SURVEY
PRODUCT/SERVICE: PROFESSIONAL SERVICES - SURVEYING
STATUTE: 262.024(a)(4)
COMPANY: TEXAS AVENUE MEDICAL CLINIC
PRODUCT/SERVICE: PROFESSIONAL SERVICES - MEDICAL
STATUTE: 262.024(a)(4)
g 43
COMPANY: TEXAS COMMERICAL WASTE
PRODUCT/SERVICE: PUBLIC HEALTH & SAFETY - WASTE REMOVAL
STATUTE: 262.024(a)(2)
COMPANY: TEXAS VOTING SYSTEMS
PRODUCT/SERVICE: PROFESSIONAL SERVICES - ELECTION SERVICES
STATUTE: 262.024(a)(4)
COMPANY: THE COUNSELING CENTER/MS. TAMMERA BROWN, LPC
PRODUCT/SERVICE: PROFESSIONAL SERVICES - COUNSELING
STATUTE: 262.024(a)(4)
COMPANY: TIBURON, INC.
PRODUCT/SERVICE: PUBLIC SAFETY-911 SOFTWARE
STATUTE: 262.024(a)(2)
COMPANY: TRACY THOMAS
PRODUCT/SERVICE: PROFESSIONAL SERVICES - COUNSELING
STATUTE: 262.024(a)(4)
COMPANY:
UNISYS
PRODUCT/SERVICE:
PROFESSIONAL SERVICES- ARCHIT/ENG/DESIGNBLD
STATUTE:
262.024(a)(4)
COMPANY: VERIZON
PRODUCT/SERVICE: UTILIES
STATUTE: 262.024(a)(7)(C)
COMPANY: WASTE SYSTEMS EQUIPMENT, INC.
PRODUCT/SERVICE: CAPTIVE REPLACEMENT PARTS - ROAD PATCHING MACHINE
STATUTE: 262.024(a)(7)(D)
COMPANY: WELLBORN WATER SUPPLY
PRODUCT/SERVICE: UTILITIES
STATUTE: 262.024(a)(7)(C)
COMPANY:
WICKSON CREEK S.U.D.
PRODUCT/SERVICE:
UTILITIES
STATUTE:
262.024(a)(7)(C)
COMPANY: WINSTEAD, SECHREST AND MINICK P.C.
ATTORNEY, PAUL MARTIN
PRODUCT/SERVICE: PROFESSIONAL SERVICES - LEGAL
STATUTE: 262.024(a)(4)
8,~ ; 4µ
STATE AND LOCAL GOVERNMENT
Product Schedule
Image Management Plus
Document Efficiency
At Work."
Product Schedule
State and Local Government
Master Agreement Numben
This Image Management Plus Product Schedule ("Schedule") is made part of the State and Local Government Master Agreement ("Master Agreement") identified
on this Schedule between IKON Office Solutions, Inc. ("we" or "us') and as Customer ("you').
All terms and conditions of the Master Agreement are incorporated into this Schedule and made a part hereof. It is the intent of the patties that this Schedule be separately
enforceable as a complete and independent agreement, independent of all other Product Schedules to the Master Agreement
CUSTOMER INFORMATION
C}ystome z-,DIl to o ouN-~' T ,Q IS CC1 >
iS BD ~(o~tn 5~„C Product Lo lion
1 30e z(D e 32
ress
Evan 8ti^azds Tn ?7YOZ Address
City County State Zip City County State Zip
Customer Concoct Name: Customer Telephone Number: Fax Number/E-mail Address:
title tw Cov. ~e \ 474' - 3 (01- 35`2
PRODUCT DESCRIPTION ("PRADImTR"I
Quantity Equipment Description: Make, Model & Serial Number Ouantity Fouiumrmr T)-A...:,..,. AA..&_ M..Aet c. c._:_t ➢1
to VKU C
0
,
1
PAYMENT SCHEDULE
Minimum Term (mos.)
Cost
Cost of
Guaranteed Minimum
Meter ReadingBilling
5
t lth~7(1n
$ Per Image
a ditionual ages
onthl /Quarterly/Other
Ima
es 10
000
For Additional Images
g
1
M
hl
-
ont
y
Minimum Payment
Payment Due
Advance Payment (with tar) $
Quarterly
With ut T
$ /7/S- o • i 0
-A-Monthly -Quarterly
(Apply to Or Payment
-
X Other
-Other
Other
n
A-Mxl(q,, rl lio r
Sales Tax Exempt: Y'a' Yes (Attach Exemption Certificate) Customer Billing Reference Number (P.O.A, etc.)
Addendum(s) Attached: ❑ Yes (Check if yes and indicate total number of pages: 1
TERMS AND CONDITIONS
1. The Don payment will be due on the Effective Date. The delivery date is to be indicated by signing a separate acceptance form.
2. You, the undersigned Customer, have applied to us to use the above-described items ("Products") for lawful commercial (non-consumer) purposes. THIS IS AN UNCONDITIONAL.,
NON-CANCELABLE AGREEMENT FOR THE MINIMUM TERM INDICATED ABOVE. If we accept this Schedule, you agree to use the above Product(s) on all the terms
hereof, including the Terms and Conditions on the Master Agreement. THIS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS
SCHEDULE AND THE MASTER AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE MASTER AGREEMENT.
3. Imagt Chargcs M to s In return for the Minimum PaymenS you are emided to we the number of Guaranteed Minimum Monthly/Quarterly/Other Images. If you use more than the
Guaranteed Minimum Monthly/Quarterly/Other Images in any monthly/quarterly/other period, as applicable, you will additionally pay a charge equal in the number of additional
metered images times the Cost of Additional Images. If we determine that you have used more than 20% over the manufacturer's recommended specifications for supplies, you agree to
pay reasonable charges for those excess supplies. The meter reading frequency is the period of time (monthly, quarterly, semi-annually or annually) for which the number of images used
will be reconciled. The meter reading frequency and corresponding additional charges, if any, may be different than the Minimum Payment frequency. You will provide us or our designee
with the actual meter reading upon request. If such meter reading is not received within 7 days, we may estimate the number of images used. Adjustments for estimated charges for addi-
tional images will be made upon receipt of actual meter readings. Notwithstanding any adjustment, you will never pay less than the Minimum Payment
4. Additional Provisions (if any) are:
CUSTOMER
Tide: Date: gW010
A orized Si
io (Authorized Si s printed name)
IKON OFFICE SOLUTIONS, INC.
X.. Tide: Date:.
Authorized Signer
(Authorized Signer's printed name)
45
Document Efficiency
Image Management Plus Commitments at work"
The below performance commitments (collectively, the `Guarantees' are brought to you by IKON Office Solutions, Inc., an Ohio corporation
having its principal place of business at 70 Valley Stream Parkway, Malvern, PA 19355 ("IKON'), one of the largest distributors of office solutions
in the world. The words "you" and "your" refer to you, our customer. You agree that IKON alone is the party to provide all of the services set forth
below and is fully responsible to you, the customer, for all of the Guarantees. The Guarantees are only applicable to the equipment ("Products")
described in the Schedule to which these Guarantees are attached, excluding facsimile machines. The Guarantees are effective on the date the
Products are accepted by you and apply during IKON's normal business hours, excluding weekends and IKON-recognized holidays. They remain
in effect for the Minimum Term so long as no ongoing default exists on your part.
TERM PRICE PROTECTION
The Image Management Cost Per Image and the Cost of Additional
Images, as described on the Schedule, are guaranteed against any price
increase during the term of the Schedule, unless agreed to in writing
and signed by both parties.
SERVICE AND SUPPLIES
IKON will provide full coverage maintenance services, including
replacement parts, drums, labor and all service calls, during normal
business hours, excluding weekends and IKON-recognized holidays.
Performance issues relating to software and/or connectivity are inde-
pendent of these Guarantees and may be covered, if applicable, as out-
fined in any software/comectivity professional services agreement you
may separately enter into with IKON. IKON will also provide the sup-
plies required to produce images on the Products covered under the
Schedule (other than non-metered Products and soft-metered
Products), excluding staples. The supplies will be provided according to
manufacturer's specifications. Optional supply items such as paper and
transparencies are not included.
GUARANTEED RESPONSE TIME
IKON guarantees a quarterly average response time of 2 to 6 hours for
all service calls located within a 30 mile radius of any IKON office, and
4 to 8 hours for service calls located within a 31-60 mile radius for the
term of the Schedule. (In the case of Canon iR 110 machines, the quar-
terly average response time will be 2 hours for all service calls.)
Response time is measured in aggregate for all Products covered by the
Schedule. If this response time guarantee is not met, a credit equal to
$100 toward your next purchase from IKON will be made available
upon your request. Credit requests must be made in writing via regis-
tered letter to the address specified in the "Correspondence" section.
UPTIME PERFORMANCE GUARANTEE
IKON will service the Products provided under the Schedule to be
operational with a quarterly options average of 95% (based on manu-
facturers performance standards and an 8-hour day, during normal
business hours, excluding weekends and IKON-recognized holidays),
excluding preventative and interim maintenance time. Downtime will
begin at the time you place a service call to IKON. You agree to make
the Products available to IKON for scheduled preventative and interim
maintenance. You further agree to give IKON advance notice of any
critical and specific uptime needs you may have so that IKON can
schedule with you interim and preventive maintenance in advance of
such needs.
IMAGE VOLUME FLEXIBILITY AND EQUIPMENT ADDITIONS
At any time after the expiration of the initial ninety day period of the
original term of the Image Management Plus Schedule to which these
Guarantees relate, IKON will, upon your request, review your image
volume. If the image volume has moved upward or downward in an
amount sufficient for you to consider an alternative plan, IKON will
present pricing options to conform to a new image volume. If you agree
that additional equipment is required to satisfy your increased image
volume requirements, IKON will include the equipment in the pricing
options. The addition of equipment and/or increases/decreases to the
Guaranteed Minimum Images require a new Schedule that must be
agreed to and signed by both parties. The new Schedule may not be less
than the remaining term of the existing Schedule but may be extended
for a term equal to that of the original Schedule. Adjustments to the
Guaranteed Minimum Images commitment and/or the addition of
equipment may result in a higher or lower cost per image and payment.
Image decreases are limited to 25% of the original Guaranteed
Minimum Images.
UPGRADE GUARANTEE
At any time after the expiration of one-half of the original term of the
Schedule to which these Guarantees relate, you may reconfigure the
Products by adding, exchanging, or upgrading to an item of Products
with additional features or enhanced technology. A new Schedule of like
original term most be agreed to and signed by you and us. The Image
Management Cost Per Image, the Cost of Additional Images and the
Minimum Payment of the new Schedule will be based on the Products,
the added equipment and new image volume commitment.
PERFORMANCE COMMITMENT
IKON is committed to performing these Guarantees and agrees to
perform its services in a mamer consistent with the applicable manu-
facturer's specifications. If IKON fails to meet any Guarantee and in the
unlikely event that IKON is not able to repair the Products in your
office, IKON, at IKON's election, will either provide a temporary loan-
er while the Products are being repaired at IKON's service center, or
IKON will replace such Products with comparable Products of equal or
greater capability at no additional charge. If you are dissatisfied with
IKONS performance, please send a registered letter outlining your
concerns to the address specified below in the "Correspondence"
section. Please allow 30 days for resolution.
CORRESPONDENCE
Please send all correspondence relating m the Guarantees via registered
letter to the IKON Quality Assurance Department located at: 1738
Bass Road, Macon, GA 31210 Attn: Quality Assurance. The Quality
Assurance Department will coordinate resolution of any performance
issues concerning the above Guarantees with your local IKON office.
MISCELLANEOUS
These Guarantees do not cover repairs resulting from misuse (includ-
ing without limitation improper voltage or the use of supplies that do
not conform to the manufacturer's specifications) or any other factor
beyond the reasonable control of IKON. IKON and you each acknowl-
edge that these Guarantees represent the entire understanding of the
parties with respect to the subject matter hereof and that your sole rem-
edy for any Guarantees not performed in accordance with the forego-
ing is as set forth under the section hereof entitled "Performance
Commitment." Except as expressly set forth herein, IKON makes no
warranties, express or implied, including any implied warranties of mer-
chantability, fitness for use, or fitness for a particular purpose. Neither
party hereto shall be liable to the other for any consequential, indirect,
punitive or special damages. These Guarantees shall be governed
according to the laws of the Commonwealth of Pennsylvania without
regard to its conflicts of law principles. These Guarantees are not
assignable by the Customer. You acknowledge and agree that, in con-
nection with its performance of its obligations under these Guarantees,
IKON may place automated meter reading units on imaging devices,
including but not limited to the Products, at your location in order to
facilitate the timely and efficient collection of accurate meter read dam
on a monthly, quarterly or annual basis. IKON agrees that such units
will be used by IKON solely for such purpose. Once transmitted, all
meter read data shall become the sole property of IKON and will be
utilized for billing purposes.
IKON: Document Efficiency At Work"' and IKON Office Solutionse are trademarks of IKON Office Solutions, Inc. (~f. 4/ A ffik[T Image Management M. Schedule 4.04
STATE AND LOCAL GOVERNMENT
Product Schedule
Image Management Plus
M Document Efficiency
At Wade-
Product Schedule
State and Local Government
Master Agreement Number.
This Image Management Plus Product Schedule ("Schedule") is made part of the Sure and Local Government Master Agreement ("Master Agreement") identified
on this Schedule between IKON Office Solutions, Inc. ("we" or "us") and , as Customer ('you").
All terms and conditions of the Master Agreement are incorporated into this Schedule and made a part hereof. It is the intent of the parties that this Schedule be separately
enforceable as a complete and independent agreement, independent of all other Product Schedules to the Master Agreement.
CUSTOMER INFORMATION
15*`ysQln 13i"¢zos TK 1'/$G3
City County State Zip
Address
City County State Zip
Cusmmer Contact Name: Customer Telephone Number: Fax Number/E-mail Address:
vk.e c a ~ Con ke / 479- 36 / - 5/357z
PRODUCT 13ESCRIPTInN PRnmirTS"1
imie, Momei ix Selaai Number
Make, Model & Serial Number
PAYMENT SCHEDULE
Minimum Term (mos.)
/ / g~ 1
-1'U OiAKS
Cost
$ Per Image
Cost of
$ ditional Images
oqjq
Guaranteed Minimum
Monthly/Quarterly/Other
Lnages aZ
Meter Reading/Billing
For Additional Images
Minimum Payment
$ 3Witho 0Tax
391
Payment Due
A-Monrhly -Quarterly
-Other
Advance Payment (with tax) $
Apply to Pt Payment
- Other -
Monthly
- Quarterly
Other
11
N l4l 1 &DRjr ~ejT
Sales Tax Exempt ji EYes (Attach Exemption Certificate) Customer Billing Reference Number (ROM, etc.)
Addendum(s) Attached: Q Yes (Check if yes and indicate total number of pages:
TERMS AND CONDITIONS
1. The first Payment will be due on the Effective Date. The delivery date is to be indicated by signing a separate acceptance form.
2. You, the undersigned Customer, have applied to w to use the above-described items ("Products' for lawful commercial (non-consumer) purposes. THIS IS AN UNCONDITIONAL,
NON-CANCELABLE AGREEMENT FOR THE MINIMUM TERM INDICATED ABOVE. If we accept this Schedule, you agree to use the above Product(s) on all the terms
hereof, including the Terms and Conditions on the Master Agreement. TIRS WILL ACKNOWLEDGE THAT YOU HAVE READ AND UNDERSTAND THIS
SCHEDULE AND THE MASTER AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE MASTER AGREEMENT.
3.Imao Charges/Meters- In return for the Minimum Payment, you are entitled to use the number of Guaranteed Minimum Monthly/Quarterly/Other Images. If you use more than the
Guaranteed Minimum Monthly/Quarterly/Other Images in any monthly/quarterly/other period, as applicable, you will additionally pay a charge equal to the number of additional
metered images times the Cost of Additional Images. If we determine that you have used more than 20% over the manufacturer's recommended specifications for supplies, you agree to
pay reasonable charges for those excess supplies. The meter reading frequency is the period of time (monthly, quarterly, semi-annually or annually) for which the number of images used
will be reconciled. The meter reading frequency and corresponding additional charges, if any, may be different than the Minimum Payment frequency. You will provide us or our designee
with the actual meter reading upon request. If such meter reading is not received within 7 days, we may estimate the number of images used. Adjustments for estimated charges for addi-
tional images will be made upon receipt of acmal meter readings. Notwithstanding any adjustment, you will never pay less than the Minimum Payment.
4. Additional Provisions (if any) are
CUSTOMER ///~/~y
gyp`,.( Tale: Dim: Qf ~Tl..1'
p, _Autlblvriud_Si_gnQl` Y"^'f./."^`F7 (/1Y
L\ c) r\ S I m5 l rD U r,+U T u AG
(Authorized Signer inted name)
IKON OFFICE SOLUTIONS, INC.
X Tide: Date:
Authorized Signer
(Authorized Signer's printed name)
Document Efficiency
Image Management Plus Commitments At Work.-
The below performance commitments (collectively, the "Guarantees") are brought to you by IKON Office Solutions, Inc., an Ohio corporation
having its principal place of business at 70 Valley Stream Parkway, Malvern, PA 19355 ("IKON"), cne of the largest distributors of office solutions
in the world. The words "you" and "your" refer to you, our customer. You agree that IKON alone is the party to provide all of the services set forth
below and is fully responsible to you, the customer, for all of the Guarantees. The Guarantees are only applicable to the equipment ("Products")
described in the Schedule to which these Guarantees are attached, excluding facsimile machines. The Guarantees are effective on the date the
Products are accepted by you and apply during IKON's normal business hours, excluding weekends and IKON-recognized holidays. They remain
in effect for the Minimum Term so long as no ongoing default exists on your part.
TERM PRICE PROTECTION
The Image Management Cost Per Image and the Cost of Additional
Images, as described on the Schedule, are guaranteed against any price
increase during the term of the Schedule, unless agreed to in writing
and signed by both parties.
SERVICE AND SUPPLIES
IKON will provide full coverage maintenance services, including
replacement parts, drums, labor and all service calls, during normal
business bouts, excluding weekends and IKON-recognized holidays.
Performance issues relating to software and/or connectivity are inde-
pendent of these Guarantees and may be covered, if applicable, as out-
lined in any softwam/connectivity professional services agreement you
may separately enter into with IKON. IKON will also provide the sup-
plies required to produce images on the Products covered under the
Schedule (other than non-metered Products and soft-metered
Products), excluding staples. The supplies will be provided according to
manufacturer's specifications. Optional supply items such as paper and
transparencies are not included.
GUARANTEED RESPONSE TIME
IKON guarantees a quarterly average response time of 2 to 6 hours for
all service calls located within a 30 toile radius of any IKON office, and
4 to 8 hours for service calls located within a 31-60 mile radius for the
term of the Schedule. (In the case of Canon iR 110 machines, the quar-
terly average response time will he 2 hours for all service calls.)
Response time is measured in aggregate for all Products covered by the
Schedule. If this response time guarantee is not met, a credit equal to
$100 toward your next purchase from IKON will be made available
upon your request. Credit requests must be made in writing via regis-
tered letter to the address specified in the "Correspondence" section.
UPTIME PERFORMANCE GUARANTEE
IKON will service the Products provided under the Schedule to be
operational with a quarterly uptime average of 95% (based on manu-
facturer's performance standards and an 8-hour day, during normal
business hours, excluding weekends and IKON-recognized holidays),
excluding preventative and interim maintenance time. Downtime will
begin at the time you place a service call to IKON. You agree to make
the Products available to IKON for scheduled preventative and interim
maintenance. You further agree to give IKON advance notice of any
critical and specific uptime needs you may have so that IKON can
schedule with you interim and preventative maintenance in advance of
such needs.
IMAGE VOLUME FLEXIBILITY AND EQUIPMENT ADDITIONS
At any time after the expiration of the initial ninety day period of the
original term of the Image Management Plus Schedule to which these
Guarantees relate, IKON will, upon your request, review your image
volume. If the image volume has moved upward or downward in an
amount sufficient for you to consider an alternative plan, IKON will
present pricing options to conform to a new image volume. If you agree
that additional equipment is required to satisfy your increased image
volume requirements, IKON will include the equipment in the pricing
options. The addition of equipment and/or increases/decreases to the
Guaranteed Minimum Images require a new Schedule that must be
agreed to and signed by both parties. The new Schedule may not be less
than the remaining term of the existing Schedule but may be extended
for a term equal to that of the original Schedule. Adjustments to the
Guaranteed Minimum Images commitment and/or the addition of
equipment may result in a higher or lower cost per image and payment.
Image decreases are limited to 25% of the original Guaranteed
Minimum Images.
UPGRADE GUARANTEE
At any time after the expiration of one-half of the original term of the
Schedule to which these Guarantees relate, you may reconfigure the
Products by adding, exchanging, or upgrading to an item of Products
with additional features or enhanced technology. A new Schedule of like
original term most be agreed to and signed by you and us. The Image
Management Cost Per Image, the Cost of Additional Images and the
Minimum Payment of the new Schedule will be based on the Products,
the added equipment and new image volume commitment.
PERFORMANCE COMMITMENT
IKON is committed to performing these Guarantees and agrees to
perform its services in a manner consistent with the applicable manu-
facturer's specifications. If IKON fails to meet any Guarantee and in the
unlikely event that IKON is not able to repair the Products in your
office, IKON, at IKON's election, will either provide a temporary loan-
er while the Products are being repaired at IKON'S service center, or
IKON will replace such Products with comparable Products of equal or
greater capability at no additional charge. If you are dissatisfied with
IKON's performance, please send a registered letter outlining your
concerns to the address specified below in the "Correspondence"
section. Please allow 30 days for resolution.
CORRESPONDENCE
Please send all correspondence relating to the Guarantees via registered
letter to the IKON Quality Assurance Department located at: 1738
Bass Road, Macon, GA 31210 Attn: Quality Assurance. The Quality
Assurance Department will coordinate resolution of any performance
issues concerning the above Guarantees with your local IKON office.
MISCELLANEOUS
These Guarantees do not cover repairs resulting from misuse (includ-
ing without limitation improper voltage or the use of supplies that do
not conform to the manufacturer's specifications) or any other factor
beyond the reasonable control of IKON. IKON and you each acknowl-
edge that these Guarantees represent the entire understanding of the
parties with respect our the subject matter hereof and that your sole rem-
edy for any Guarantees not performed in accordance with the forego-
ing is as set forth under the section hereof entitled "Performance
Commitment." Except as expressly set forth herein, IKON makes no
warranties, express or implied, including any implied warranties of mer-
chantability, fitness for use, or fitness for a particular purpose. Neither
party hereto shall be liable to the other for any consequential, indirect,
punitive or special damages. These Guarantees shall be governed
according to the laws of the Commonwealth of Pennsylvania without
regard to its conflicts of law principles. These Guarantees are not
assignable by the Customer. You acknowledge and agree that, in con-
nection with its performance of its obligations under these Guarantees,
IKON may place automated meter reading units on imaging devices,
including but not limited to the Products, at your location in order to
facilitate the timely and efficient collection of accurate meter read data
on a monthly, quarterly or annual basis. IKON agrees that such units
will be used by IKON solely for such purpose. Once transmitted, all
meter read data shall become the sole property of IKON and will be
utilized for billing purposes.
4K
IKON: Document Efficiency At Work'• and IKON Office Solutions* are trademarks of IKON Office Solutions, Inc. SRLG Image Management Plus Sehedule 4.04
Document Efficiency
At Work."
Product Schedule
State and Local Government
Master Agreement Number:_
This Image Management Plus Product Schedule ("Schedule') is made part of the State and Local Government Master Agreement ("Master Agreement") identified
on this Schedule between IKON Office Solutions, Inc. ("we" or "us") and as Customer ("you").
All terms and conditions of the Master Agreement are incorporated turn this Schedule and made a pan hereof. It is the intent of the parties that this Schedule be separately
enforceable as a complete and independent agreement, independent of all other Product Schedules to the Master Agreement.
CUSTOMER INFORMATION
['jfrjzES ,
CO kx~ B
CO tcu ~`v
CI~TR
Cugt~om~rl toL
7
ryl S~C 31~
~(a
Product Lo
70
E
lion
;Z& y,yl
5 )Z
-
0
n
v
T31~zz®s x
77Yo3
Address
City
County State
Zip
City
County State Zip
Customer Contact
Name:
Customer Telephone Number:
Far Number/E-mail Address:
An ctil
o,cke)
97?-
361-935-;z
PRODUCT-DESCRIPTION ("PRnn11CTSrrI
Model & Serial Number
Make, Model & Serial Number
PAYMENT SCHEDULE
Minimum Term (mos.)
Cost
Cost of
Guaranteed Minimum
Meter Reading/Billing
1 n iw Q~~S
$ Per Image
Additional Images
LQ~~
2Uua1 y/Qttarterly/Other
Ima
es l0 00
For Additional Images
-
g
Monthl
-
y
Minimum Payment
Payment Due
Advance Payment (with tax) $
-Quarterly
Without Tar
$ ~ O a OO
Monthly -Quarterly
Apply to Ist Payment
CL' Ome _
-Other
Other
"
tgyl4lpl~ 1 X CAC11~~`y
Sales T. Exempt. V Yes (Attach Exemption Certificate) Customer Billing Reference Number (ROM, etc.)
Addendum(s) Attached: ❑ Yes (Check if yes and indicate total number of pages: )
TERMS AND CONDITIONS
1. The first Payment will be due on the Effective Date. The delivery date is to be indicated by signing a separate acceptance form.
2. You, the undersigned Customer, have applied to us to use the above-described items ("Products") for lawful commercial (non-consumer) purposes. THIS IS AN UNCONDITIONAL,
NON-CANCELABLE AGREEMENT' FOR THE MINIMUM TERM INDICATED ABOVE. If we accept this Schedule, you agree to use the above Product(s) on all the terms
hereof, including the Terms and Conditions on the Master Agreement THIS RILL ACKNOVILEDGE THAT YOU HAVE READ AND UNDERSTAND THIS
SCHEDULE AND THE MASTER AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE MASTER AGREEMENT.
3. IIntyge ChargeyM tern In return for the Minimum Payment, you are entitled to use the number of Guaranteed Minimum Monthly/Quarterly/Other Images. If you use more than the
Guaranteed Minimum Monthly/Quarterly/Other Images in any monthly/quarterly/other period, as applicable, you will additionally pay a charge equal to the number of additional
metered images times the Cost of Additional Images. If we determine that you have used more than 20% over the manufacturer's recommended specifications for supplies, you agree to
pay reasonable charges for those excess supplies. The meter reading frequency is the period of time (monthly, quarterly, semi-annually or annually) for which the number of images used
will be reconciled. The meter reading frequency and corresponding additional charges, if any, may be different than the Minimum Payment frequency. You will provide us or our designee
with the actual meter reading upon request. If such meter reading is not received within 7 days, we may estimate the number of images used. Adjustments for estimated charges for addi-
fional images will be made upon receipt of actual meter readings. Notwithstanding any adjustment, you will never pay less than the Minimum Payment
4. Additional Provisions (if any) are:
CUSTOMER
A - Tide: Dam:. (/64.41
17
/rythoriud
C~ Pl
(Authorized Sign ' printed name
IKON OFFICE SOLUTIONS, INC.
X Title: Date:
Authorized Signer
(Authorized Signer's printed name)
01
Image Management Plus Commitments
Document Efficiency
At Work."
The below performance commitments (collectively, the "Guarantees") are brought to you by IKON Office Solutions, Inc., an Ohio corporation
having its principal place of business at 70 Valley Stream Parkway, Malvern, PA 19355 ("IKON"), one of the largest distributors of office solutions
in the world. The words "you" and "your" refer to you, our customer. You agree that IKON alone is the party to provide all of the services set forth
below and is fully responsible to you, the customer, for all of the Guarantees. The Guarantees are only applicable to the equipment ("Products")
described in the Schedule to which these Guarantees are attached, excluding facsimile machines. The Guarantees are effective on the date the
Products are accepted by you and apply during IKON'S normal business hours, excluding weekends and IKON-recognized holidays. They remain
in effect for the Minimum Term so long as no ongoing default exists on your part.
TERM PRICE PROTECTION
The Image Management Cost Per Image and the Cost of Additional
Images, as described on the Schedule, are guaranteed against any price
increase during the term of the Schedule, unless agreed to in writing
and signed by both parties.
SERVICE AND SUPPLIES
IKON will provide full coverage maintenance services, including
replacement parts, drums, labor and all service calls, during normal
business hours, excluding weekends and IKON-recognized holidays.
Performance issues relating to software and/or connectivity are inde-
pendent of these Guarantees and may be covered, if applicable, as out-
lined in any software/connectivity professional services agreement you
may separately enter into with IKON. IKON will also provide the sup-
plies required to produce images on the Products covered under the
Schedule (other than non-metered Products and soft-metered
Produces), excluding staples. The supplies will be provided according to
manufacturer's specifications. Optional supply items such as paper and
transparencies are not included.
GUARANTEED RESPONSE TIME
IKON guarantees a quarterly average response time of 2 to 6 hours for
all service calls located within a 30 mile radius of any IKON office, and
4 to 8 hours for service calls located within a 31-60 mile radius for the
term of the Schedule. (In the case of Canon iR 110 machines, the quar-
terly average response time will be 2 hours for all service calls.)
Response time is measured in aggregate for all Products covered by the
Schedule. If this response time guarantee is not met, a credit equal to
$100 toward your next purchase from IKON will be made available
upon your request. Credit requests must be made in writing via regis-
tered letter to the address specified in the "Correspondence" section.
UPTIME PERFORMANCE GUARANTEE
IKON will service the Products provided under the Schedule to be
operational with a quarterly uptime average of 95% (based on manu-
facturer's performance standards and an 8-hour day, during normal
business hours, excluding weekends and IKON-recognized holidays),
excluding preventative and interim maintenance time. Downtime will
begin at the time you place a service call to IKON. You agree to make
the Products available to IKON for scheduled preventative and interim
maintenance. You further agree to give IKON advance notice of any
critical and specific uptime needs you may have so that IKON can
schedule with you interim and preventative maintenance in advance of
such needs.
IMAGE VOLUME FLEXIBILITY AND EQUIPMENT ADDITIONS
At any time after the expiration of the initial ninety day period of the
original term of the Image Management Plus Schedule to which these
Guarantees relate, IKON will, upon your request, review your image
volume. If the image volume has moved upward or downward in an
amount sufficient for you to consider an alternative plan, IKON will
present pricing options to conform to a new image volume. If you agree
that additional equipment is required to satisfy your increased image
volume requirements, IKON will include the equipment in the pricing
options. The addition of equipment and/or increases/decreases to the
Guaranteed Minimum Images require a new Schedule that must be
agreed to and signed by both parties. The new Schedule may not be less
than the remaining term of the existing Schedule but may be extended
for a term equal to that of the original Schedule. Adjustments to the
Guaranteed Minimum Images commitment and/or the addition of
equipment may result in a higher or lower cost per image and payment.
Image decreases are limited to 25% of the original Guaranteed
Minimum Images.
UPGRADE GUARANTEE
At any time after the expiration of one-half of the original term of the
Schedule to which these Guarantees relate, you may reconfigure the
Products by adding, exchanging, or upgrading in an item of Products
with additional features or enhanced technology. A new Schedule of like
original term must be agreed to and signed by you and us. The Image
Management Cost Per Image, the Cost of Additional Images and the
Minimum Payment of the new Schedule will be based on the Products,
the added equipment and new image volume commitment.
PERFORMANCE COMMITMENT
IKON is committed to performing these Guarantees and agrees to
perform its services in a manner consistent with the applicable manu-
facturer's specifications. If IKON fails to meet any Guarantee and in the
unlikely event that IKON is not able to repair the Products in your
office, IKON, at IKON's election, will either provide a temporary loan-
er while the Products are being repaired at IKON's service center, or
IKON will replace such Products with comparable Products of equal or
greater capability at no additional charge. If you are dissatisfied with
IKON's performance, please send a registered letter outlining your
concerns to the address specified below in the "Correspondence"
section. Please allow 30 days for resolution.
CORRESPONDENCE
Please send all correspondence relating to the Guarantees via registered
letter to the IKON Quality Assurance Department located at: 1738
Bass Road, Macon, GA 31210 Attn: Quality Assurance. The Quality
Assurance Department will coordinate resolution of any performance
issues concerning the above Guarantees with your local IKON office.
MISCELLANEOUS
These Guarantees do not cover repairs resulting from misuse (includ-
ing without Imitation improper voltage or the use of supplies that do
not conform to the manufacturer's specifications) or any other factor
beyond the reasonable control of IKON. IKON and you each acknowl-
edge that these Guarantees represent the entire understanding of the
parties with respect to the subject matter hereof and that your sole rem-
edy for any Guarantees not performed in accordance with the forego-
ing is as set forth under the section hereof entitled "Performance
Commitment" Except as expressly set forth herein, IKON makes no
warranties, express or implied, including any implied warranties of mer-
chantability, fitness for use, or lioness for a particular purpose. Neither
party hereto shall be liable to the other for any consequential, indirect,
punitive or special damages. These Guarantees shall be governed
according to the laws of the Commonwealth of Pennsylvania without
regard to its conflicts of law principles. These Guarantees are not
assignable by the Customer. You acknowledge and agree that, in con-
nection with its performance of its obligations under these Guarantees,
IKON may place automated meter reading units on imaging devices,
including but not limited to the Products, at your location in order to
facilitate the timely and efficient collection of accurate meter read data
on a monthly, quarterly or annual basis. IKON agrees that such units
will be used by IKON solely for such purpose. Once transmitted, all
meter read data shall become the sole property of IKON and will be
utilized for billing purposes.
00 50
IKON: Document Efficiency At Workw and IKON Office Solutionse are trademarks of IKON Office Solutions, Inc. S&l.G hinge Management Plm Schedule 4.04
Document Efficiency
At Work-
Product Schedule
State and Local Government
Master Agreement Number:
This Image Management Plus Product Schedule ("Schedule") is made part of the State and Local Government Master Agreement ("Master Agreement") identified
on this Schedule between IKON Office Solutions, Inc. ("we" or "us") and as Customer (`you').
All terms and conditions of the Master Agreement are incorporated into this Schedule and made a part hereof. It is the intent of the parties that this Schedule be separately
enforceable as a complete and independent agreement, independent of all other Product Schedules to the Master Agreement.
CUSTOMER INFORMATION
Iwo ( `8' L Cofti 5i-f 31'4
Z As
T ayn Bt`u zm5 s x 77Y0
City County State Zip
P i ocen, (f 1 5 e /o
Address
5g -t -k
City County State Zip
In Number/E-mail Address:
I"Panmtr.TCt'1
Quantity Equipment Description: Make, Model St Serial Number Quanti D
'
>n011 ZaS
ty
gmparent escnpnon: Make, Model x Nenal Number
E
PAYMENT SCHEDULE
Minimum Tenn (mos.)
y8 hl
~tk
Cost
per Image
Cost of
Additional es
Guaranteed Minimum
n"hlvlQuarterly(Q hP•
Meter Reading/Billing
For Additional Ima
es
at
s
$
$
Images e2/g AQCL_
g
M
hl
Minimum ito t Payment 7itt
Payment Due
Advance Payment (wish tax) $
-
ont
y
-Quarterly
$__4(_!2,5_ 00
Monthly -Quarterly
_ Apply to 1st Payment
x-
Other
-Other
-Other
~
-
ltt'1N 11a ~VN/
Sales Tax Exempt: A Yes (Attach Exemption Certificate) Customer Billing Reference Number (P.OA, em.)
Addendum(s) Attached: Q Yes (Check if yes and indicate total number of pages: 1
TERMS AND CONDITIONS
I. The first Payment will be due on the Effective Date. The delivery date is to be indicated by signing a separate acceptance form.
2. You, the undersigned Customer, have applied to us to use the above-described items ("Products') for lawful commercial (non-consumer) purposes. THIS IS AN UNCONDITIONAL,
NON-CANCELABLE AGREEMENT FOR THE MINIMUM TERM INDICATED ABOVE If we accept this Schedule, you agree to use the above Product(s) on all the terms
hereof, including the Terms and Conditions on the Master Agreement THIS WILL ACRNOWI.EDGE THAT YOU HAVE READ AND UNDERSTAND THIS
SCHEDULE AND THE MASTER AGREEMENT AND HAVE RECEIVED A COPY OF THIS SCHEDULE AND THE MASTER AGREEMENT
3.I Ch g Mer s, In return for the Minimum Payment, you are entitled in use the number of Guaranteed Minimum Monthly/Quarterly/Other hnages. If you use more than the
Guaranteed Minimum Monthly/Quarterly/Other Images in any monthly/quarterly/other period, as applicable, you will additionally pay a charge equal in the number of additional
metered images times the Cost of Additional Images. If we determine that you have used more than 20% over the manufacturer's recommended specifications for supplies, you agree to
pay reasonable charges for those excess supplies. The meter reading frequency is the period of time (monthly, quarterly, semi-annually or annually) for which the number of images used
will be reconciled. The meter reading frequency and corresponding additional charges, if any, may be different than the Minimum Payment frequency. You will provide us or our designee
with the actual meter reading upon request. If such meter reading is not received within 7 days, we may estimate the number of images used. Adjustments for estimated charges for addi-
tional images will be made upon receipt of actual meter readings. Notwithstanding any adjustment, you will never pay less than the Minimum Payment.
4. Additional Provisions (if any) are:
CUSTOMER
i m5 Tide Date:.
c A dtoriud Si 7~rC
6r 4-t It
(Authorized Sig s printed name)
IKON OFFICE SOLUTIONS, INC.
X Tide: Date:
Authorized Signer
(Authorized Signer's printed name)
Image Management Plus Commitments
Document Efficiency
At Work.'"
The below performance commitments (collectively, the "Guarantees'D are brought to you by IKON Office Solutions, Inc., an Ohio corporation
having its principal place of business at 70 Valley Stream Parkway, Malvern, PA 19355 ('WON"), ooe of the largest distributors of office solutions
in the world. The words "you" and "your" refer to you, our customer. You agree that IKON alone is the par ty to provide all of the services set forth
below and is fully responsible to you, the customer, for all of the Guarantees. The Guarantees are only applicable to the equipment ("Products")
described in the Schedule to which these Guarantees are attached, excluding facsimile machines. The Guarantees are effective on the date the
Products are accepted by you and apply during IKONS normal business hours, excluding weekends and IKON-recognized holidays. They remain
in effect for the Minimum Term so long as no ongoing default exists on your part.
TERM PRICE PROTECTION
The Image Management Cost Per Image and the Cost of Additional
Images, as described on the Schedule, are guaranteed against any price
increase during the term of the Schedule, unless agreed to in writing
and signed by both parties.
SERVICE AND SUPPLIES
IKON will provide full coverage maintenance services, including
replacement parts, drums, labor and all service calls, during normal
business hours, excluding weekends and IKON-recognized holidays.
Performance issues relating to software and/or connectivity are inde-
pendent of these Guarantees and may be covered, if applicable, as out-
lined in any software/connectivity professional services agreement you
may separately enter into with IKON. IKON will also provide the sup-
plies required to produce images on the Products covered under the
Schedule (other than non-metered Products and soft-metered
Products), excluding staples. The supplies will be provided according to
manufacturer's specifications. Optional supply items such as paper and
transparencies are not included.
GUARANTEED RESPONSE TIME
IKON guarantees a quarterly average response time of 2 to 6 hours for
all service calls located within a 30 mile radius of any IKON office, and
4 to 8 hours for service calls located within a 31-60 mile radius for the
term of the Schedule. (In the case of Canon iR 110 machines, the quar-
terly average response time will be 2 hours for all service calls.)
Response time is measured in aggregate for all Products covered by the
Schedule. If this response time guarantee is not met, a credit equal to
$100 toward your next purchase from IKON will be made available
upon your request. Credit requests must be made in writing via regis-
tered letter to the address specified in the "Correspondence" section.
UPTIME PERFORMANCE GUARANTEE
IKON will service the Products provided under the Schedule to be
operational with a quarterly uptime average of 95% (based on manu-
facturer's performance standards and an 8-hour day, during normal
business hours, excluding weekends and IKON-recognized holidays),
excluding preventative and interim maintenance time. Downtime will
begin at the time you place a service call to IKON. You agree to make
the Products available to IKON for scheduled preventative and interim
maintenance. You further agree to give IKON advance notice of any
critical and specific uptime needs you may have so that IKON can
schedule with you interim and preventative maintenance in advance of
such needs.
IMAGE VOLUME FLEXIBILITY AND EQUIPMENT ADDITIONS
At any time after the expiration of the initial ninety day period of the
original term of the Image Management Plus Schedule to which these
Guarantees relate, IKON will, upon your request, review your image
volume. If the image volume has moved upward or downward in an
amount sufficient for you to consider an alternative plan, IKON will
present pricing options to conform to a new image volume. If you agree
that additional equipment is required to satisfy your increased image
volume requirements, IKON will include the equipment in the pricing
options. The addition of equipment and/or increaws/decreases to the
Guaranteed Minimum Images require a new Schedule that must be
agreed to and signed by both parties. The new Schedule may not be less
than the remaining term of the existing Schedule but may be extended
for a term equal to that of the original Schedule. Adjustments to the
equipment may result in a higher or lower cost per image and payment.
Image decreases are limited to 25% of the original Guaranteed
Minimum Images.
UPGRADE GUARANTEE
At any time after the expiration of one-half of the original term of the
Schedule to which these Guarantees relate, you may reconfigure the
Products by adding, exchanging, or upgrading to an item of Products
with additional features or enhanced technology. A new Schedule of like
original term must be agreed to and signed by you and in. The Image
Management Cost Per Image, the Cost of Additional Images and the
Minimum Payment of the new Schedule will be based on the Products,
the added equipment and new image volume commitment.
PERFORMANCE COMMITMENT
IKON is committed to perforating these Guarantees and agrees to
perform its services in a manner consistent with the applicable manu-
facturer's specifications. If IKON fails to meet any Guarantee and in the
unlikely event that IKON is not able to repair the Products in your
office, IKON, at IKONS election, will either provide a temporary loan-
er while the Products are being repaired at IKONS service center, or
IKON will replace such Products with comparable Products of equal or
greater capability at no additional charge. If you are dissatisfied with
IKON's performance, please send a registered letter outlining your
concerns to the address specified below in the "Correspondence"
section. Please allow 30 days for resolution.
CORRESPONDENCE
Please send all correspondence relating to the Guarantees via registered
letter to the IKON Quality Assurance Department located at: 1738
Bass Road, Macon, GA 31210 Arm: Quality Assurance. The Quality
Assurance Department will coordinate resolution of any performance
issues concerning the above Guarantees with your local IKON office.
MISCELLANEOUS
These Guarantees do not cover repairs resulting from misuse (includ-
ing without limitation improper voltage or the use of supplies that do
not conform to the manufacturer's specifications) or any other factor
beyond the reasonable control of IKON. IKON and you each acknowl-
edge that these Guarantees represent the entire understanding of the
parties with respect to the subject matter hereof and that your sole rem-
edy for any Guarantees not performed in accordance with the forego-
ing is as set forth under the section hereof entitled "Performance
Commitment" Except as expressly set forth herein, IKON makes no
warranties, express or implied, including any implied warranties of mer-
chantability, fitness for use, or fitness for a particular purpose. Neither
party hereto shall be liable to the other for any consequential, indirect,
punitive or special damages. These Guarantees shall be governed
according to the laws of the Commonwealth of Pennsylvania without
regard to its conflicts of law principles. These Guarantees are not
assignable by the Customer. You acknowledge and agree that, in con-
nection with its performance of its obligations under these Guarantees,
IKON may place automated meter reading units on imaging devices,
including but not limited to the Products, at your location in order to
facilitate the timely and efficient collection of accurate meter read data
on a monthly, quarterly or annual basis. IKON agrees that such units
will be used by IKON solely for such purpose. Once transmitted, all
meter read data shall become the sole property of IKON and will be
utilized for billing purposes.
Guaranteed Minimum Images commitment and/or the addition of59
IKON: Document Efficiency Al Work° and IKON Office Solutions- are trademarks of IKON Office Solutions, Inc. 5&LG Inge M gemenr Plus Schedule 4.04
Investigate Number: 06-02-R-08108 Map Number: 288-312
RIGHT OF V(4Y EASEMENT
STATE OF TEXAS)
COUNTY OF BRAZOS} KNOW ALL MEN BY THESE PRESENTS
That Brazos County, hereinafter called the Grantors, for a good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, do grant unto the City of Bryan, a Texas home rule municipal corporation, doing business as
"Bryan Texas Utilities" ("BTU") and to its successors and assigns, an easement and right-of-way upon, under, over, and
across property owned by Grantor and located in the County of Brazos, State of Texas, which property (the "Property") is
described as follows:
(Describe only the pad of Grantor's Property covered by this easement)
BEING all that certain 10.0 acres, A003900 A MILLICAN, TRACT 18.2 as described in vol 355 pg 391 of Brazos
county deed records.
(herein the "Property")
BEGINNING at an existing pole as shown on the attached Exhibit "A".
The width of this easement hereby granted is described as follows:C/L 20'.
(herein the "Easement")
The Easement Area granted by this instrument (the "Easement") is subject to the following conditions:
1. BTU has the right to install, operate, relocate, construct, reconstruct, add to, maintain, inspect, patrol, enlarge, repair,
remove and replace Utility Facilities upon, over, under, and across the Property included in the Easement and to
remove Utility Facilities from the Property, and the right of ingress and egress on Grantor's property adjacent to the
Easement for the same purposes. For purposes of the Easement, the phrase "Utility Facilities" shall include a variable
of number of cables, conductors or wires, insulators, cross arms, protective devices, meters, terminal boxes,
transformers, structures, poles, props, guys, anchors, conduit, and other necessary and desirable devices relating to
electric energy and/or communication.
2. BTU has the right to trim and/or remove, from the Easement, without payment due to Grantor, all trees, branches,
underbrush or any other obstruction which might endanger or interfere with the operation, safety, or efficiency of the
Utility Facilities on the Property on which the Easement is located.
3. The Grantor covenants for itself, his or her personal representatives, executors, and/or successors and assigns, not to
place or maintain any building, structure, or any other obstruction on or within the Easement, or to use the surface of
the Easement Area for any purpose that would interfere with or prevent the use by BTU of the Easement for the
purposes set forth herein. The Grantor shall have the right to use the surface of the Easement for streets, roads,
driveways, alleys, walks, gardens, lawns, plantings or park areas and any other like uses.
4. BTU has the right to assign all or part of the rights granted to it, pursuant to this Agreement it receives under the
Easement. The Easement will inure to the benefit of BTU and BTU's successors and assigns.
5. Grantor acknowledges and agrees that the location of the Easement is based only on preliminary surveys and that the
rights granted by this Easement shall apply to the actual location of Utility Facilities, when constructed.
6. Grantor binds Grantor and Grantors heirs, successors, and assigns to WARRANT and FOREVER DEFEND, all and
singular, the rights and premises granted to BTU by this instrument.
7. Grantor covenants, represents and warrants that Grantor has good and marketable title to the Property and the
unqualified right to grant the privileges contained herein.
Pagel of3
. 53
Investigate Number: 06-02-R-08108
Map Number: 288-3 i 2
IN WITNESS WHEREOF, the Grantors execute this instrument this I q+L day of
AD 2006.
i6l
STATE OF Ty .
COUNTY OF jR -;iL r
Before me, the undersigned authority, on this day personally appeared whose name is
subscribed to the foregoing instrument and acknowledged to me that lip, xecuted he same for the purposes and
conside tion th erein exp~esM under my hand and seal of office this ~L day of AD 2005.
~a,
Bleu LOCKLEDCE
Notary Public/ State of ~eXC< tlotAllr'11~IRWAOFf1 U
90~4Ut1011 [RMRli:
JULY S. 4007
IN WITNESS WHEREOF, the Grantors execute this instrument this
AD 2006.
STATE OF
COUNTY OF
Before me, the undersigned authority, on this day personally appeared whose name is
subscribed to the foregoing instrument and acknowledged tome that executed the same for the purposes and
consideration therein expressed. Given under my hand and seal of office this _ day of , AD 2006.
Notary Public/ State of
IN WITNESS WHEREOF, the Grantors execute this instrument this
AD 2006.
day of
STATE OF
COUNTY OF
Before me, the undersigned authority, on this day personally appeared whose name is
subscribed to the foregoing instrument and acknowledged to me that executed the same for the purposes and
consideration therein expressed. Given under my hand and seal of office this _ day of , AD 20 .
Notary Public/ State of
IN WITNESS WHEREOF, the Grantors execute this instrument this
AD 20
day of
STATE OF
COUNTY OF
Before me, the undersigned authority, on this day personally appeared whose name is
subscribed to the foregoing instrument and acknowledged to me that executed the same for the purposes and
consideration therein expressed. Given under my hand and seal of office this _ day of , AD 20 .
Page 2 of 3 8O 54
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DAMAGE WAIVER
Bryan Texas Utilities ("BTU's has been required by the undersigned customer, or for
other reasons, to dig a trench, to drill a hole for a pole or for any other designated
purpose, or to perform work or service on or near the customer's property in order to
establish or maintain proper electrical service, provide lighting, or perform some other
work or service beneficial to the customer.
The undersigned customer agrees (1) to locate and mark any underground facilities such
as water pipes, gas pipes, conduit, cable, or any other facility near or in the path of a
ditch, and (2) to indemnify and hold BTU harmless from, and to assume all responsibility
for any liability or damages arising from or relating to such work or service, including all
damages to the premises or to any real or personal property of the customer (including
animals or livestock or any kind) that may be located on or near the premises.
The customer hereby warrants that he/she is the owner of the premises on which the work
or service is to be performed, or that he/she is otherwise authorized to enter into this
agreement.
Location:
Signed:
Date:
Investigate #
Vol, Pa~2