HomeMy WebLinkAbout2006-09-12-9:00AM-REGULAR•r E OF,
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BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING
AND AGENDA
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BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 12 SEPTEMBER 2006 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET,
SUITE 115, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Cauley.
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 - 22:
3. Budget Amendment 05/06-47.1 thru 05/06-47.6.
4. Personnel Change of Status.
5. Payment of Claims.
6. Award of RFP 2006-035, Lease Space for the Community Emergency Operations
Center, to Fibertown contingent upon the approval of interlocal agreements between
Brazos County and the City of Bryan, City of College Station, and Texas A&M
University (previously tabled).
7. Proclamation #06-010 declaring the week of September 10-16, 2006 as National
Preparedness Week in Brazos County.
8. Permanent loan of Motorola XTS 5000 radios and related equipment to the Volunteer
Fire Departments in Brazos County.
9. Comprehensive Underage Drinking Enforcement Program grant agreement with the
Texas Department of Transportation for the 2007 fiscal year, with minor changes from
the current fiscal year's grant budget.
Office of the County Judge • 300 East 26" St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361-4503
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Commissioners Court Agenda
12 September 2006
Page 2
10. Commercial Lease Agreement with the City of Bryan for lease of a vacant portion of
the Federal Building located at 216 W. 26`h Street, Bryan, Texas. Term of agreement is
1 April 2006 through 30 September 2007 with the option to terminate the lease upon
ninety (90) days written notice.
11. Renewal of the Contract with Traci Thomas for a Juvenile Mentor Program as part of
the Juvenile Justice Community Coalition Program for juvenile probationers, with no
changes from last year's contract. Term of agreement is 1 September 2006 through 31
August 2007.
12. Renewal of the Contract with 4M Youth Services, Inc. for secure long-term residential
service of Juvenile Offenders Space Available.
13. Renewal of the Contracts for Juvenile Residential Services with the following facilities,
with no changes from last year's contract. Term of agreements is 1 September 2006
through 31 August 2007:
a. Lutheran Social Services
b. Positive Steps, Inc.
c. Cornell Corrections of Texas, Inc.
14. Requisition 00010543 from the Information Technology Department in the amount of
$27,427.00 to CDW Government, Inc. for network equipment.
15. Reclassification of the following positions at the Brazos Center as follows:
a. from Class 0809, Position 1, Group 7, Step 6, Custodian I
to Class 0808, Position 1, Group 8, Step 4, Lead Custodian
b. from Class 0817, Position 1, Group 12, Step 8, Grounds Maintenance Worker II
to Class 0817, Position 1, Group 13, Step 6, Landscape Crew Leader.
16. Tax Refund Applications for the following:
a. BCS Development
b. John R. Beaty II & Tanya
c. Ella Ellis
d. Maria Hurtado
e. Landscapes By Design
f. M. W. Rambo Family Trust
g. Randy A. Weatherford
h. Dexter & Portia Smith
17. Designation of the day of the week, time and the location for Commissioners Court to
convene in regular session each week during the next fiscal year.
18. Award of Bid 2006-041, Oil Changes, to Kwik Kar Oil & Lube based on lowest price.
19. Renewal of RFP 2005-049, Landscape Maintenance Service for Brazos County, to
Green Teams, Inc., with a 4% increase due to the rise if fuel costs. New RFP number is
2006-048R; term of agreement is 10/01/2006 through 9/30/2007.
Commissioners Court Agenda
12 September 2006
Page 3
20. Acceptance of a Special Warral.r- need from Richard E. Withers for improvements to
Old Reliance Road located in Precinct 2.
21. Adoption of the Budget for the fiscal year ending 30 September 2007.
22. Resolution 06-011 levying a tax rate for Brazos County for the Tax Year 2006.
23. Acknowledgement of receipt of the Order Determining Compensation of the County
Auditor and the Assistant County Auditors.
24. Announcement of interest items and possible future agenda topics.
25. Call for citizen input and/or concerns.
26. Agency / Board / Committee reports by Court members.
27. Adjourn
The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
&-S 3
COMMISSIONERS' COURT
REGULAR MEETING
SEPTEMBER 12, 2006
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos County Commissioners
Courtroom in the Courthouse in Bryan, Brazos County, Texas,
beginning at 9:00 a.m. on Tuesday, September 12, 2006 with the
following members of the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Cauley gave the invocation and led the
pledge of allegiance.
There was no citizen input/and or concerns.
The Court first considered Budget Amendment #05/06-47.1
through 47.6 that would reallocate funds for the County Clerk-
Elections, CUDEP, Justice of the Peace, Precinct 2-1; transfer
funds from Contingency to Non-Departmental; set up a budget
for Illegal Dump Surveillance; and increase the budget for
CLEAR Team. On motion by Commissioner Cauley, seconded by
Commissioner Peters, the Court voted unanimously to approve
Vol SS Page 4
Commissioners Court meeting September 12, 2006 2
the budget amendment as submitted, a copy of which is attached
hereto.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7023148 through 7023355
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the Claims
as submitted.
The Court next considered awarding RFP No. 2006-035,
Lease Space for Community Emergency Operations Center. James
Massey made the presentation. Demetrios Basdekas spoke on the
importance of communication between responders. Pat Howard,
Purchasing Agent, recommended acceptance of the RFP submitted
by Fibertown (Astin Redevelopment) contingent on approval of
interlocal agreements between Brazos County, City of Bryan,
City of College Station and Texas A&M University. The monthly
rent is $19,476.00 or $1.95 per square foot. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Vol ~5 Page 3
Commissioners Court meeting September 12, 2006 3
Court voted unanimously to accept the recommendation of the
Purchasing Agent and award the contract to Fibertown (Astin
Redevelopment). A copy of the bid tabulation is attached.
The County Judge next went back to reconsider payment of
claims. One claim was inadvertently omitted. On motion by
the County Judge, seconded by Commissioners Peters and Cauley,
the Court voted unanimously to approve claim 7023356.
The County Judge read aloud Proclamation #06-010
designating the week of September 10 through 16, 2006 as
"National Preparedness Week". The Court commends the Texas
Cooperative Extension Service in helping with disaster
preparedness education to help residents of Brazos County
prepare for the unexpected to protect their families, homes,
pets and businesses. On motion by the County Judge, seconded
by Commissioner Cauley the Court moved to proclaim the week of
September 10 through 16, 2006 as "National Preparedness Week"
throughout Brazos County. The County Judge then presented the
signed Proclamation to Dr. Alma Fonseca, representing the
local Texas Cooperative Extension Service. Dr. Fonseca
informed those present that there will be an educational
preparedness program presented at the Brazos Center on
Thursday September 14, 2006 from 1:00 p.m. to 8:00 p.m.
Vol 95 Page 6
Commissioners Court meeting September 12, 2006 4
The Court next considered a permanent loan from Brazos
County Emergency Management of twelve (12) Motorola XTS 5000
radios to the various Brazos County Volunteer Fire
Departments. Included with each radio is one (1) extra
battery, one (1) charger and one (1) microphone. The
equipment was purchased with Homeland Security funds. On
motion by Commissioner Wassermann, seconded by Commissioner
Cauley, the Court voted unanimously to approve the permanent
loan.
The Court next considered re-approving and executing the
"Comprehensive Underage Drinking Enforcement Program" Grant
Agreement with the Texas Department of Transportation. The
Grant is administered by the County Attorney's Office. There
will be a slight change from the current fiscal year's budget
along with a change in the performance goals and indicators.
It is a matching grant funded with 49.51 percent Federal Funds
and 50.49 percent Brazos County funds. On motion by
Commissioner Peters, seconded by Commissioner Cauley, the
Court voted unanimously to re-approve the grant agreement with
the Texas Department of Transportation and authorized the
County Judge to execute the Agreement on behalf of Brazos
County and accept such funds as may be awarded. A copy of the
Agreement is attached.
Vol 9s Page
Commissioners Court meeting September 12, 2006 5
The Court next considered entering into a Commercial
Lease Agreement with the City of Bryan for lease of a vacant
portion of the Federal Building located at 216 West 26th
Street, Bryan, Texas. The County wishes to use a portion of
the basement for storage space for the District Clerk's files.
The term of the lease is for the period commencing April 1,
2006 and ending September 30, 2007. The County agrees to pay
the City of Bryan three thousand dollars ($3,000.00) per
month. On motion by Commissioner Cauley, seconded by
Commissioner Peters, the Court voted unanimously to enter into
a Commercial Lease Agreement with the City of Bryan for the
terms stated above. A copy of the Lease Agreement is
attached.
The next matter before the Court was consideration of the
renewal of the contract with Traci Thomas for a Juvenile
Mentor Program as part of the Juvenile Justice Community
Coalition Program for juvenile probationers. Ms. Thomas will
provide a minimum of seven, six hour workshops at $570.00 each
and provide regular progress reports after each workshop.
There is no change from the previous contract. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the renewal of the
contract. A copy is attached.
Vol ~ 5 Page 9
Commissioners Court meeting September 12, 2006 6
The next matter before the Court was the renewal of a
Contractual Agreement with 4M Youth Services, Inc. for secure
long term residential service of Juvenile Offenders Space
Available. The cost is $85.00 per day per child for moderate
level of care and $118.20 per day per child for Specialized
Level of Care. The term of the contract is for twelve (12)
months commencing on September 1, 2006 and terminating August
31, 2007. On motion by Commissioner Cauley, seconded by
Commissioner Mallard, the Court voted unanimously to enter
into contractual agreement with 4M Youth Services, Inc. A
copy of the contractual agreement is attached.
The Court proceeded to consider the renewal of contracts
for Juvenile Residential Services with the following
facilities:
a)
Lutheran Social Services
1.
Specialized $118.20
per
day per child
2.
Intense $207.62 per
day
per child
b)
Posi
tive Steps, Inc.
1.
Moderate $82.22 per
day
per child
2.
Specialized $118.20
per
day per child
c)
Cornell Corrections of T
exas,
Inc.
1.
Moderate (Level 3 &
4M)
$82.22 per day per
child
2.
Specialized (Level
4S &
5) $118.20 per day
per child
3.
Intense (Level 6) $207.62 per day per child
The contract term for the three contracts begins September 1,
2006 and terminates on August 31, 2007. On motion by
Commissioner Wassermann, seconded by Commissioner Cauley, the
Vol ~5 Page 9
Commissioners Court meeting September 12, 2006
7
Court voted unanimously to renew the three contracts. A copy
of each is attached.
The next matter before the Court was consideration of a
requisition from the Information Technology Department (IT)
to CDW for $27,427.00 for network equipment. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the requisition.
The Court next considered a request from the Brazos
Center to reclassify positions. On motion by the County
Judge, seconded by Commissioner Cauley, the Court voted
unanimously to remove this item from the agenda.
The next matter for consideration was approval of tax
refund applications from the following individuals and/or
companies:
a) BCS Development, Over Payment $155.52
b) John R. Beaty II & Tanja, Over Payment $6.38
c) Ella Ellis, Over Payment $14.41
d) Maria Hurtado, Over Payment $145.02
e) Landscapes By Design, Over Payment $38.09
f) M. W. Rambo Family Trust, Over Payment $73.21
g) Randy A. Weatherford, Over Payment $1,602.80
h) Dexter & Portia Smith, Over Payment $158.28
On motion by Commissioner Peters, seconded by Commissioner
Cauley, the Court voted unanimously to approve the tax refund
applications.
The Court next considered designating a day of the week
and location for the Commissioners Court to convene in regular
6Vol S Page 1
Commissioners Court meeting September 12, 2006 g
session each week during the 2007 fiscal year. On motion by
the County Judge, seconded by Commissioner Peters, the Court
voted unanimously to convene in regular session each Tuesday
morning at 9:00 a.m. in the Commissioners Courtroom, suite 115
of the Brazos County Courthouse, with the exception of the
third Tuesday of each month when the Court will convene at 6:00
p.m. in room 102 of the Brazos Center.
The Court next considered awarding Bid No. 2006-041, Oil
Changes. Pat Howard, Purchasing Agent, recommended acceptance
of the bid submitted by Kwik Kar Oil & Lube. On motion by
Commissioner Peters, seconded by Commissioner Mallard, the
Court voted unanimously to accept the recommendation of the
Purchasing Agent and award the contract to Kwik Kar Oil & Lube.
A copy of the bid tabulation is attached.
The Court next considered awarding RFP No. 2006-048R,
Landscape Maintenance Service. Pat Howard, Purchasing Agent,
recommended acceptance of the bid submitted by Green Teams,
Inc. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to accept the
recommendation of the Purchasing Agent and award the contract
to Green Teams, Inc. A copy of the bid tabulation is attached.
The Court next considered acceptance of a Special Warranty
Deed for right-of-way on Old Reliance Road in Precinct 2. On
Vol g5 Page 11
Commissioners Court meeting September 12, 2006 9
motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to authorize the County
Judge to accept on behalf of Brazos County a Special Warranty
Deed from Richard E. Withers for the expansion and improvements
to Old Reliance Road.
At 9:50 a.m., the County Judge recessed the Commissioners
Court meeting to allow the court to meet in a public hearing.
At 10:05 a.m. the County Judge reconvened the
Commissioners Court meeting and proceeded to consider item 21
on the agenda which was the adoption of the budget for the
fiscal year ending September 30, 2007. Commissioner Mallard
moved to amend the budget to increase the salaries of the five
Justices of the Peace and the four Constables. The Constables'
salaries would increase from $48,267.00 to $56,000.00 while the
Justices of the Peace salaries would increase from $49,473.00
to $56,000.00. Commissioner Peters seconded the motion. The
County Judge decided to consider the positions individually as
proposed on the possible amendments to the proposed 06-07
budget and stated a motion and a second were made on Item 1 to
increase the salary of Constable Precinct 1. Commissioners
Wassermann, Peters, Mallard and Cauley voted "Aye". The County
Judge voted "No". The motion carried.
Item 2 Constable Precinct 2, Commissioners Wassermann,
Vol 95 Page I A
Commissioners Court meeting September 12, 2006
Peters, Mallard and Cauley voted "Aye"
"No". The motion carried.
10
The County Judge voted
Item 3 Constable Precinct 3, Commissioners Wassermann,
Peters, Mallard and Cauley voted "Aye". The County Judge voted
"No". The motion carried.
Item 4 Constable Precinct 4, Commissioners Wassermann,
Peters, Mallard and Cauley voted "Aye". The County Judge voted
"No". The motion carried.
The County Judge proceeded to ask for the vote on the
increase to the salary of the Justices of the Peace.
Item 5 Justice of the Peace Precinct 1, Commissioners
Wassermann, Peters, Mallard and Cauley voted "Aye". The County
Judge voted "No". The motion carried.
Item 6 Justice of the Peace Precinct 2, Place 1,
Commissioners Wassermann, Peters, Mallard and Cauley voted
"Aye". The County Judge voted "No". The motion carried.
Item 7 Justice of the Peace Precinct 2, Place 2
Commissioners Wassermann, Peters, Mallard and Cauley voted
"Aye". The County Judge voted "No". The motion carried.
Item 8 Justice of the Peace Precinct 3, Commissioners
Wassermann, Peters, Mallard and Cauley voted "Aye". The County
Judge voted "No". The motion carried.
Item 9 Justice of the Peace Precinct 4, Commissioners
Vol ~S Page 13
Commissioners Court meeting September 12, 2006 11
Wassermann, Peters, Mallard and Cauley voted "Aye". The County
Judge voted "No". The motion carried.
Item 10 Commissioner Peters then moved to increase the
salary for the Extension Service horticulture position from
$29,308.00 to $33,988.00. Commissioner Cauley seconded the
motion. Commissioners Wassermann, Peters, Mallard and Cauley
voted "Aye". The County Judge voted "No". The motion carried.
Item 11 Commissioner Peters moved to increase the salary
for the position of Road and Bridge Department Director of
Planning from $61,485.00 to $66,227.00. Commissioner
Wassermann seconded the motion. Commissioners Wassermann,
Peters, Mallard and Cauley voted "Aye". The County Judge voted
"No". The motion carried.
Item 12 The County Judge proceeded to read the request for
a salary increase for the Director of the Information
Technology Department (IT) from $82,743.00 to $86,924.00.
There was no motion to approve so the request failed.
Item 13 was an increase to the budget for the renovation
of the church property. The County Judge moved for approval.
Commissioner Cauley seconded the motion and it carried
unanimously.
Item 14 to transfer funds in the Treasurer's office to
the Information Technology Department (IT)for the purchase of a
Vol S5 Page 14.
Commissioners Court meeting September 12, 2006 12
printer maintenance contract. The County Judge moved for
approval. Commissioner Cauley seconded the motion and it
carried unanimously.
Item 15 The County Judge stated that the proposed budget
did not include overtime for the Sheriff's Department. He then
moved to include overtime pay for the Sheriff's Department in
the budget. Commissioner Cauley seconded the motion and it
carried unanimously.
Item 16 Increase the fund balance in the General Fund due
to posting error. The County Judge moved to approve.
Commissioner Cauley seconded the motion and it carried
unanimously.
Item 17 To increase the amounts budgeted to complete the
Sheriff's Administration Building. This provides budgeted funds
to purchase property for future expansion. The County Judge
moved to approve. Commissioner Cauley seconded the motion and
it carried unanimously.
Item 18 To create a separate division for the Road and
Bridge Department shop expenditures from the road maintenance
budget. The County Judge moved to approve. Commissioner
Wassermann seconded the motion and it carried unanimously.
Item 19 A one percent merit increase for the Sheriff'
office, patrol, jail and courthouse security divisions.
g~ Vol Page 15
Commissioners Court meeting September 12, 2006 13
Commissioner Mallard moved to approve the request.
Commissioner Cauley seconded the motion. Commissioners Mallard
and Cauley voted "Aye". Commissioners Wassermann and Peters
along with the County Judge voted "No". The motion failed.
Item 20 To increase the salary of the County Clerk II
Records Management from $24,045.00 to $25,272.00. Commissioner
Cauley moved to approve. Commissioner Peters second the motion
and it carried unanimously.
Item 21 To use the available funds in Court Clerk Records
Management Fund for possible contingencies. The County Judge
moved to approve. Commissioner Peters seconded the motion and
it carried unanimously.
Item 22 Increase the budget use of the fund balance of the
Exposition Center fund. The County Judge moved to approve.
Commissioner Cauley seconded the motion and it carried
unanimously.
Item 23 Certificates of Obligation, Series 2004 to
increase the budgeted use of funds balance. We now have a
better estimate of fund usage. The County Judge moved to
approve. Commissioner Cauley seconded the motion and it carried
unanimously.
Item 24 Certificates of Obligation, Series 2003 to
increase the budgeted use of funds balance. We now have a
Vol B Page 1(0.
Commissioners Court meeting September 12, 2006 14
better estimate of fund usage. The County Judge moved to
approve. Commissioner Cauley seconded the motion and it carried
unanimously.
Item 25 Certificates of Obligation, Series 2005 to
decrease the budgeted use of funds balance. Discussions with
contractor indicate that over $357,000.00 will be completed in
2006 and $43,000.00 will roll into the 2006-2007 fiscal year
budget. The County Judge moved to approve. Commissioner Cauley
seconded the motion and it carried unanimously.
Item 26 Add position 1212-1 Group 20 Step 2, Assistant
Support Specialist in Information Technology Department (IT).
Commissioner Cauley moved to approve. Commissioner Peters
seconded the motion. Commissioners Wassermann, Peters, Mallard
and Cauley voted "Aye". The County Judge voted "No"
Item 27 To provide funding for the Big Brothers and Big
Sisters organization. Commissioner Cauley moved to approve.
Commissioner Mallard seconded the motion. Commissioners
Wassermann, Peters, Mallard and Cauley voted "Aye". The County
Judge voted "No"
Commissioner Cauley moved to adopt the total budget
including the previously approved changes for a total budget of
$100,980,680.00. Commissioner Mallard seconded the motion.
Commissioners Wassermann, Peters, Mallard and Cauley voted
Vol 9S Page 1-7
Commissioners Court meeting September 12, 2006 15
"Aye". The County Judge voted "No". The motion carried.
Commissioner Peters moved to fund the budget amendments from
the fund balance. Commissioner Cauley seconded the motion and
it carried unanimously.
The Court proceeded to consider adopting Resolution #06-
011 setting the tax rate per hundred dollar valuation for the
year 2006. The County Judge stated, "I move that property taxes
be increased by the adoption of a tax rate of 0.455000 per $100
valuation. This year's proposed tax rate exceeds the effective
tax rate." The motion was seconded by Commissioner Cauley. The
Court voted unanimously to adopt the resolution setting the ad
valorem taxes against all property in Brazos County, Texas
according to the following schedule:
Maintenance & Operations $0.3930
Principal and Interest on debt $0.0620
TOTAL TAX RATE FOR 2007 $.4550
The County Judge read aloud the Order Determining
Compensation of the County Auditor and the Assistant County
Auditors and the Court acknowledged receipt of the Order. A
copy is attached.
There were no announcements of interest items and possible
future agenda topics.
Under citizen input and/or concerns, the following spoke:
Vol q,5 Page 19
Commissioners Court meeting September 12, 2006
Karen Hall
a) Asked what the requirements are for being a
Constable and asked the Sheriff what the
starting salaries are for patrol deputies.
The County Auditor informed her that entry
level pay for patrol deputies is $37,523.00.
Pat Howard, Purchasing Agent
a) Informed the Court that there would be a
meeting on the Expo Center today at 11:00
a. m.
16
There were no Agency/Board/Committee reports by Court
members
There being no further business to come before the Court,
the meeting was adjourned.
Vol &I5 Page 19
The foregoing minutes of the Commissioners Court meeting held
September 12, 2006 have been examined and are approved in open
Court this the day ofNL-ke,,. 2006, in Bryan,
Brazos County,.Texas..
O~f~iG~ /NGIr.LQGt-~'GC~~
Randy S ifas Lloyd assermann
o ty Commissioner, Precinct 1
i
Duane Pe rs Kenny Malla
Commis oner, Precinct 2 Commissioner, Precinct 3
a
Carey C uley, Jr. 7 1'
Commissioner, Precinct 4
Attest:
r' C
a n McQueen
County Clerk
Vol ~S Page a~
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$S ' a /
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2005-2006 BUDGET YEAR
NO. 05/06-47.1 thru 05/06-47.6
On this the 12'n day of September 2006 at a regular meeting of the Commissioners' Court, the
following members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 12 September 2006 the Court heard and approved a budget amendment for
the 2005-2006 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 20 September 2005, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 12'h day of September 2006.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
85 ,.r a5
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 47.1
S5 94
BZGZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 47.2
fis.ca7
BRAZOS COUNTY, TEXAS
BUDGET AMIENPMENTS
No. 05/06 - 47.3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 47.4
on11i11nn4
~s ali
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 45.5
ononnnc
BRAZOS ;AUNTY, TEXAS
BUDGET AMENLYMENTS
No. 05/06 - 47.6
~s . 31
7f5q
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: September 12, 2006
Department Submitting Information: Human Resources
Purpose of Submissions:
Consider and Take Action on Change Requests
Department Submitting
Employee Request
Action Requested
Request(s)
Applies To
Ag Extension
Young, Virginia
Resignation
District Clerk
Sawyer, Sara
New Hire
I.T.
Holland, Bill
Cell Phone Allowance
LeBoulanger, Walter
New Hire
Juvenile Services
Delgado, Arturo
New Hire
Approved in Commissioners' Court: Seutembe
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
1 32-
F I B E R T 0 W N
Pricing
Pricing - Unfurnished
Breakdown of lease components for Year 1 (unfurnished):
Rent Category
Monthly Rent per
Rent S ft
Base Rent
` $1.00
Utilities
$0.20
Tenant Finish
$0.33
Technology
$0.16
Property Tax / Business
Personal Property Tax*
$p.26•
TOTAL
$19,476 $1.95
*Taxes include Property Tax and Business Personal Property Tax prorated for the current scope
of the project at the current tax rate of 2.881
This amount may vary or even be eliminated depending on the determination by county and
local officials of the CEOC's taxability status. Other types of tax abatement may be available for
the CEOC which could reduce or eliminate this amount.
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PIN (14 characters only): 17460004330038
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas
Department of Transportation, hereinafter called the Department, and Brazos County, hereinafter called
the Subgrantee, and becomes effective when fully executed by both parties. For the purpose of this
agreement, the Subgrantee is designated as a(n):
❑ State Agency
® Unit of Local Government
❑ Other (describe):
❑ Non-Profit Organization
❑ Educational Institution
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the
Highway Safety Plan for the following Fiscal Year(s) 2007.
Project Title: Brazos County Comprehensive Underage Drinldng Enforcement Program
Brief Project Description: To deter licensed establishments and its =levees from selling alcoholic
beverages to underage persons in Brazos and contiguous counties
Grant Period: The Grant becomes effective on 10/01/2006, or on the date of final signature of both
parties, whichever is later, and ends on 09/30/2007 unless terminated or otherwise modified.
Maximum Amount Eligible for Reimbursement: $42.900.
The following attachments are incorporated as indicated as a part of the Grant Agreement:
■ Attachment A, Mailing Addresses
■ Attachment B, General Terms and Conditions (TxDOT Form 1854)
■ Attachment C, Project Description (TxDOT Form 2076)
■ Attachment D, Action Plan (TxDOT Form 1852)
■ Attachment E, Project Budget (TxDOT Form 2077 or 2077-LE)
❑ Attachment F, Operational Plan (TxDOT Form 2109) (for Selective Traffic Enforcement
Program grants only)
Pape f 2 7kDOT Form 2075 (rev. 61]412004)
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
The signatory for the Subgrantee hereby represents and warrants that she/he is an officer of the
organization for which she/he has executed this agreement and that she/he has full and complete
authority to enter into this agreement on behalf of the organization. At the time the signatory for the
Subgrantee signs the Grant Agreement, she/he will sign and submit to the Department a letter designating
signature authority by position title for grant-related documents other than the Grant Agreement or Grant
Agreement amendments. These other grant-related documents will include, but not be limited to, the
following: performance reports, final performance report and administrative evaluation report, Requests
For Reimbursement (RFRs), and routine correspondence.
THE SUBGRANTEE
THE STATE OF TEXAS
Executed for the Executive Director and approved
for the Texas Transportation Commission for the
purpose and effect of activating and/or carrying
out orders, established policies or work programs
approved and authorized by the Texas
Transportation Commission.
County Judge
[Title]
Date: 9~/2~7(0
District Engineer
Texas Department of Transportation
[Name]
Under authority of Ordinance or Resolution [Title]
Number (for local governments):
Date:
Date:
Director, Traffic Operations Division
Texas Department of Transportation
(Not required for local project grants under
$100,000.)
Pa?6?f2 TkDOTForm2075(rev.6/14/1004)
Randy Sims
[Name]
Attachment A
Project Title: Brazos County Comnrehensive Underage Drinking Enforcement Program
Mailing Addresses
For the purpose of this agreement, the following addresses shall be used to mail all required notices,
reports, claims, and correspondence. (NOTE: For warrants (checks), the address indicated by the
electronic mail code, which is the last three digits of the PIN on page I of this Grant Agreement, shall be
used for disbursing payments. If that address is not where the Subgrantee wants warrants or checks to be
sent, the Subgrantee needs to notify the Department of any appropriate changes.
For Subgrantee(Project Director):
Name: Jim Kuboviak
Title: Brazos Countv Atton
Organization: Brazos County Attorney's Office
Address: 300 East 26" Street, Suite
77803
Phone: (979)361-4300
Fax: (979)361-4357
E-mail: kuboviak@txcyber.com
Note: Any change in the Subgrantee information in this Attachment A, Mailing Addresses, does not
require an amendment to the Grant Agreement. However, the Subgrantee must submit a letter with the
corrected information to the Department address below within 15 days of the change.
For Texas Department of Transportation:
Name: Kirk Barnes
Title: Trans. Operations Engineer/Traffice Safety Specialist
Organization: Texas Department of Transportation
Address: 1300 N. Texas Avenue
Texas 77803
Phone: (979)778-2165
Fax:
E-mail: KBARNES@dot.state.tx.us
Pa~ 1 ojl 37 TxDOT Form 2075 (rev. 611412004)
Attachment B
Project Title: Brazos County Comurehensive Underaee Drinkine Enforcement Program
Subgrantee: Brazos County
Texas Traffic Safety Program
GRANT AGREEMENT GENERAL TERMS AND
ARTICLE 1. COMPLIANCE WITH LAWS
The Subgrantee shall comply with all federal, state, and local laws, statutes, codes, ordinances, rules and
regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any matter
affecting the performance of this Agreement, including, without limitation, workers' compensation laws,
minimum and maximum salary and wage statutes and regulations, nondiscrimination laws and
regulations, and licensing laws and regulations. When required, the Subgrantee shall furnish the
Department with satisfactory proof of its compliance therewith.
ARTICLE 2. STANDARD ASSURANCES
The Subgrantee hereby assures and certifies that it will comply with the regulations, policies, guidelines,
and requirements, including 49 CFR (Code of Federal Regulations), Part 18; 49 CFR, Part 19 (OMB
[Office of Management and Budget] Circular A-110); OMB Circular A-87; OMB Circular A-102; OMB
Circular A-21; OMB Circular A-122; OMB Circular A-133; and the Traffic Safety Program Manual, as
they relate to the application, acceptance, and use of federal or state funds for this project. Also, the
Subgrantee assures and certifies that:
A. It possesses legal authority to apply for the grant; and that a resolution, motion, or similar action has
been duly adopted or passed as an official act of the applicant's governing body, authorizing the
filing of the application, including all understandings and assurances contained therein, and directing
and authorizing the person identified as the official representative of the applicant to act in
connection with the application and to provide such additional information as may be required.
B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-
352), as amended, and in accordance with that Act, no person shall discriminate, on the grounds of
race, color, sex, national origin, age, religion, or disability.
C. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970, as amended; 42 USC (United States Code) §§4601 et seq.; and
United States Department of Transportation (USDOT) regulations, "Uniform Relocation and Real
Property Acquisition for Federal and Federally Assisted Programs," 49 CFR, Part 24, which provide
for fair and equitable treatment of persons displaced as a result of federal and federally assisted
programs.
D. It will comply with the provisions of the Hatch Political Activity Act, which limits the political
activity of employees. (See also Article 25, Lobbying Certification.)
E. It will comply with the federal Fair Labor Standards Act's minimum wage and overtime requirements
for employees performing project work.
F. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others,
particularly those with whom they have family, business, or other ties.
G. It will give the Department the access to and the right to examine all records, books, papers, or
documents related to this Grant Agreement.
go,-1 Of", 3g RDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Subgrantee: Brazos County
H. It will comply with all requirements imposed by the Department concerning special requirements of
law, program requirements, and other administrative requirements.
1. It recognizes that many federal and state laws imposing environmental and resource conservation
requirements may apply to this Grant Agreement. Some, but not all, of the major federal laws that
may affect the project include: the National Environmental Policy Act of 1969, as amended, 42 USC
§§4321 et seq.; the Clean Air Act, as amended, 42 USC §§7401 et seq. and sections of 29 USC; the
Federal Water Pollution Control Act, as amended, 33 USC 1251 et seq.; the Resource
Conservation and Recovery Act, as amended, 42 USC §§6901 et seq.; and the Comprehensive
Environmental Response, Compensation, and Liability Act, as amended, 42 USC §§9601 et seq. The
Subgrantee also recognizes that the U.S. Environmental Protection Agency, USDOT, and other
federal agencies have issued, and in the future are expected to issue, regulation, guidelines,
standards, orders, directives, or other requirements that may affect this Project. Thus, it agrees to
comply, and assures the compliance of each contractor and each subcontractor, with any such federal
requirements as the federal government may now or in the future promulgate.
It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973, 42 USC §4012a(a). Section 102(a) requires, on and after March 2,
1975, the purchase of flood insurance in communities where such insurance is available as a
condition for the receipt of any federal financial assistance for construction or acquisition purposes
for use in any area that has been identified by the Secretary of the Department of Housing and Urban
Development as an area having special flood hazards. The phrase "federal financial assistance"
includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance
loan or grant, or any form of direct or indirect federal assistance.
K. It will assist the Department in its compliance with Section 106 of the National Historic Preservation
Act of 1966 as amended (16 USC 470 et seq.), Executive Order 11593, and the Antiquities Code of
Texas (National Resources Code, Chapter 191).
L. It will comply with Chapter 573 of the Texas Government Code by ensuring that no officer,
employee, or member of the Subgrantee's governing board or the Subgrantee's subcontractors shall
vote or confirm the employment of any person related within the second degree of affinity or third
degree by consanguinity to any member of the governing body or to any other officer or employee
authorized to employ or supervise such person. This prohibition shall not prohibit the employment
of a person described in Section 573.062 of the Texas Government Code.
M. It will ensure that all information collected, assembled, or maintained by the applicant relative to this
project shall be available to the public during normal business hours in compliance with Chapter 552
of the Texas Government Code, unless otherwise expressly provided by law.
N. If applicable, it will comply with Chapter 551 of the Texas Government Code, which requires all
regular, special, or called meetings of governmental bodies to be open to the public, except as
otherwise provided by law or specifically permitted in the Texas Constitution.
ARTICLE 3. COMPENSATION
A. The method of payment for this Agreement will be based on actual costs incurred up to and not to
exceed the limits specified in Attachment E, Traffic Safety Project Budget. The amount included in
the Project Budget will be deemed to be an estimate only and a higher amount can be reimbursed,
subject to the conditions specified in paragraph B hereunder. If Attachment E, Traffic Safety Project
Pagg5f l1 d ! TxDOT Form 1854 (rev. 712011004)
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Subgrantee: Brazos County
Budget, specifies that costs are based on a specific rate, per-unit cost, or other method of payment,
reimbursement will be based on the specified method.
B. All payments will be made in accordance with Attachment E, Traffic Safety Project Budget.
The Subgramee's expenditures may overrun a budget category (I, II, or III) in the approved Project
Budget without a grant (budget) amendment, as long as the overrun does not exceed a total of five (5)
percent per year of the maximum amount eligible for reimbursement (TxDOT) in the attached Project
Budget for the current fiscal year. This overrun must be off-set by an equivalent underrun elsewhere
in the Project Budget.
If the overrun is five (5) percent or less, the Subgrantee must provide written notification to the
Department prior to the Request for Reimbursement being approved. This notification must be in the
form of an attachment to the Request for Reimbursement that covers the period of the overrun. This
attachment must indicate the amount, the percent over, and the specific reason(s) for the overrun.
Any overrun of more than five (5) percent of the amount eligible for reimbursement (TxDOT) in the
attached Project Budget requires an amendment of this Grant Agreement.
The maximum amount eligible for reimbursement shall not be increased above the Grand Total
TxDOT Amount in the approved Project Budget, unless this Grant Agreement is amended, as
described in Article 5 of this Agreement.
For Selective Traffic Enforcement Program (STEP) grants only: In Attachment E of the Grant
Agreement, Traffic Safety Project Budget (Form 2077-LE), Subgramces are not allowed to use
underrun funds from the TxDOT amount of (100) Salaries, Subcategories A, "Enforcement," or B,
"PI&E Activities," to exceed the TxDOT amount listed in Subcategory C, "Other." Also,
Subgrantees are not allowed to use underrun funds from the TxDOT amount of (100) Salaries,
Subcategories A, "Enforcement," or C, "Other," to exceed the TxDOT amount listed in Subcategory
B, "PI&E Activities." The TxDOT amount for Subcategory B, "PI&E Activities," or C, "Other," can
only be exceeded within the 5 percent flexibility, with underrun funds from Budget Categories II or
in.
C. To be eligible for reimbursement under this Agreement, a cost must be incurred in accordance with
Attachment E, Traffic Safety Project Budget, within the time frame specified in the Grant Period on
page 1 of this Grant Agreement, attributable to work covered by this Agreement, and which has been
completed in a manner satisfactory and acceptable to the Department.
D. Federal or TxDOT funds cannot supplant (replace) funds from any other sources. The term
"supplanting," refers to the use of federal or TxDOT funds to support personnel or an activity already
supported by local or state funds.
PaS/~'ofl1-- 40 TxDOTForm1854(rev.7/20/2004)
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Subgrantee: Brazos County
E. Payment of costs incurred under this Agreement is further governed by one of the following cost
principles, as appropriate, outlined in the Federal Office of Management and Budget (OMB)
Circulars:
• A-21, Cost Principles for Institutions of Higher Education;
• A-87, Cost Principles for State, Local, and Indian Tribal Governments; or,
• A-122, Cost Principles for Nonprofit Organizations.
F. The Subgrantee agrees to submit monthly or quarterly Requests for Reimbursement, as designated in
Attachment D, Action Plan, within thirty (30) days after the end of the billing period. The
Subgrantee will use billing forms acceptable to the Department. The original Request for
Reimbursement, with the appropriate backup documentation, must be submitted to the Department
address shown on Attachment A, Mailing Addresses, of this Agreement. In addition, a copy of the
Request for Reimbursement and appropriate backup documentation, plus three (3) copies of the
Request for Reimbursement without backup documentation, must be submitted to this same address.
G. The Subgrantee agrees to submit the final Request for Reimbursement under this Agreement within
forty-five (45) days of the end of the grant period.
H. The Department will exercise good faith to make payments within thirty (30) days of receipt of
properly prepared and documented Requests for Reimbursement. Payments, however, are contingent
upon the availability of appropriated funds.
1. Project agreements supported with federal or TxDOT funds are limited to the length of this Grant
Period, which is specified on page 1 of this Grant Agreement. If the Department determines that the
project has demonstrated merit or has potential long-range benefits, the Subgrantee may apply for
funding assistance beyond the initial Agreement period. Preference for funding will be given to
those projects for which the Subgrantee has assumed some cost sharing, those which propose to
assume the largest percentage of subsequent project costs, and those which have demonstrated
performance that is acceptable to the Department.
ARTICLE 4. LIMITATION OF LIABILITY
Payment of costs incurred hereunder is contingent upon the availability of funds. If at any time during
this Grant Period, the Department determines that there is insufficient funding to continue the project, the
Department shall so notify the Subgrantee, giving notice of intent to terminate this Agreement, as
specified in Article 11 of this Agreement. If at the end of a federal fiscal year, the Department
determines that there is sufficient funding and performance to continue the project, the Department may
so notify the Subgrantee to continue this agreement.
ARTICLE 5. AMENDMENTS
This Agreement may be amended prior to its expiration by mutual written consent of both parties,
utilizing the Grant Agreement Amendment designated by the Department. Any amendment must be
executed by the parties within the Grant Period, as specified on page 1 of this Grant Agreement.
ARTICLE 6. ADDITIONAL WORK AND CRANGES IN WORK
If the Subgrantee is of the opinion that any assigned work is beyond the scope of this Agreement and
constitutes additional work, the Subgrantee shall promptly notify the Department in writing. If the
Department finds that such work does constitute additional work, the Department shall so advise the
Page 4 of I I aDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: Brazos County Comprehensive Underaee Drinkine'Enforcement Program
Subgrantee: Brazos County
Subgrantee and a written amendment to this Agreement will be executed according to Article 5,
Amendments, to provide compensation for doing this work on the same basis as the original work. If
performance of the additional work will cause the maximum amount payable to be exceeded, the work
will not be performed before a written grant amendment is executed.
If the Subgrantee has submitted work in accordance with the terms of this Agreement but the Department
requests changes to the completed work or parts thereof which involve changes to the original scope of
services or character of work under this Agreement, the Subgrantee shall make such revisions as
requested and directed by the Department. This will be considered as additional work and will be paid
for as specified in this Article.
If the Subgrantee submits work that does not comply with the terms of this Agreement, the Department
shall instruct the Subgrantee to make such revisions as are necessary to bring the work into compliance
with this Agreement. No additional compensation shall be paid for this work.
The Subgrantee shall make revisions to the work authorized in this Agreement, which are necessary to
correct errors or omissions appearing therein, when required to do so by the Department. No additional
compensation shall be paid for this work.
The Department shall not be responsible for actions by the Subgrantee or any costs incurred by the
Subgrantee relating to additional work not directly associated with or prior to the execution of an
amendment.
ARTICLE 7. REPORTING AND MONITORING
Not later than thirty (30) days after the end of each reporting period, as designated in Attachment D,
Action Plan, the Subgrantee shall submit a performance report using forms provided or approved by the
Department. For short-term projects, only one report submitted by the Subgrantee at the end of the
project may be required. For longer projects, the Subgrantee will submit reports at least quarterly and
preferably monthly. The frequency of the performance reports is established through negotiation
between the Subgrantee and the program or project manager.
For Selective Traffic Enforcement Programs (STEPS), performance reports must be submitted monthly.
The performance report will include, as a minimum: (1) a comparison of actual accomplishments to the
objectives established for the period, (2) reasons why established objectives and performance measures
were not met, if appropriate, and (3) other pertinent information, including, when appropriate, an analysis
and explanation of cost underruns, overruns, or high unit costs.
The Subgrantee shall submit the Final Performance and Administrative Evaluation Report electronically
within thirty (30) days after completion of the grant.
The Subgrantee shall promptly advise the Department in writing of events that will have a significant
impact upon this Agreement, including:
A. Problems, delays, or adverse conditions, including a change of project director or other changes in
Subgrantee personnel, that will materially affect the ability to attain objectives and performance
measures, prevent the meeting of time schedules and objectives, or preclude the attainment of project
objectives or performance measures by the established time periods. This disclosure shall be
accompanied by a statement of the action taken or contemplated and any Department or federal
assistance needed to resolve the situation.
Page 5 of 11 TxDOT Form 1854 (rev. 712012004)
85 4a
Attachment B
Project Title: Brazos County Comprehensive Underage Drinkine Enforcement Program
Subgrantee: Brazos County
B. Favorable developments or events that enable meeting time schedules and objectives sooner than
anticipated or achieving greater performance measure output than originally projected.
ARTICLE 8. RECORDS
The Subgrantee agrees to maintain all reports, documents, papers, accounting records, books, and other
evidence pertaining to costs incurred and work performed hereunder, (hereinafter called the records), and
shall make such records available at its office for the time period authorized within the Grant Period, as
specified on page 1 of this Grant Agreement. The Subgrantee further agrees to retain said records for
four (4) years from the date of final payment under this Agreement, until completion of all audits, or until
pending litigation has been completely and fully resolved, whichever occurs last.
Duly authorized representatives of the Department, the USDOT, the Office of the Inspector General,
Texas State Auditor, and the Comptroller General shall have access to the records. This right of access is
not limited to the four (4) year period but shall last as long as the records are retained.
ARTICLE 9. INDEMNIFICATION
To the extent permitted by law, the Subgrantee, if other than a government entity, shall indemnify, hold,
and save harmless the Department and its officers and employees from all claims and liability due to the
acts or omissions of the Subgrantee, its agents, or employees. The Subgrantee also agrees, to the extent
permitted by law, to indemnify, hold, and save harmless the Department from any and all expenses,
including but not limited to attorney fees, all court costs and awards for damages incurred by the
Department in litigation or otherwise resisting such claims or liabilities as a result of any activities of the
Subgrantee, its agents, or employees.
Further, to the extent permitted by law, the Subgrantee, if other than a government entity, agrees to
protect, indemnify, and save harmless the Department from and against all claims, demands, and causes
of action of every kind and character brought by any employee of the Subgrantee against the Department
due to personal injuries or death to such employee resulting from any alleged negligent act, by either
commission or omission on the part of the Subgrantee.
If the Subgrantee is a government entity, both parties to this Agreement agree that no party is an agent,
servant, or employee of the other party and each party agrees it is responsible for its individual acts and
deeds, as well as the acts and deeds of its contractors, employees, representatives, and agents.
ARTICLE 10. DISPUTES AND REMEDIES
This Agreement supercedes any prior oral or written agreements. If a conflict arises between this
Agreement and the Traffic Safety Program Manual, this Agreement shall govern.
The Subgrantee shall be responsible for the settlement of all contractual and administrative issues arising
out of procurement made by the Subgrantee in support of Agreement work.
Disputes concerning performance or payment shall be submitted to the Department for settlement, with
the Executive Director or his or her designee acting as final referee.
Pa e 6 of 11 TxDOT Form 1854 (rev. 712012004)
5-- 1+3
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Subgrantee: Brazos County
ARTICLE 11. TERMINATION
This Agreement shall remain in effect until the Subgrantee has satisfactorily completed all services and
obligations described herein and these have been accepted by the Department, unless:
• This Agreement is terminated in writing with the mutual consent of both parties; or
• There is a written thirty (30) day notice by either party; or
• The Department determines that the performance of the project is not in the best interest of the
Department and informs the Subgrantee that the project is terminated immediately.
The Department shall compensate the Subgrantee for only those eligible expenses incurred during the
Grant Period specified on page 1 of this Grant Agreement which are directly attributable to the
completed portion of the work covered by this Agreement, provided that the work has been completed in
a manner satisfactory and acceptable to the Department. The Subgrantee shall not incur nor be
reimbursed for any new obligations after the effective date of termination.
ARTICLE 12. INSPECTION OF WORK
The Department and, when federal funds are involved, the US DOT, or any authorized representative
thereof, have the right at all reasonable times to inspect or otherwise evaluate the work performed or
being performed hereunder and the premises in which it is being performed.
If any inspection or evaluation is made on the premises of the Subgrantee or its subcontractor, the
Subgrantee shall provide and require its subcontractor to provide all reasonable facilities and assistance
for the safety and convenience of the inspectors in the performance of their duties. All inspections and
evaluations shall be performed in such a manner as will not unduly delay the work.
ARTICLE 13. AUDIT
The Subgrantee shall comply with the requirements of the Single Audit Act of 1984, Public Law (PL) 98-
502, ensuring that the single audit report includes the coverage stipulated in OMB Circular A-133,
"Audits of States, Local Governments, and Other Non-Profit Organizations."
The state auditor may conduct an audit or investigation of any entity receiving funds from the state
directly under this Agreement or indirectly through a subcontract under this Agreement. Acceptance of
funds directly under this Agreement or indirectly through a subcontract under this Agreement acts as
acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to
conduct an audit or investigation in connection with those funds.
ARTICLE 14. SUBCONTRACTS
The Subgrantee shall not enter into any subcontract with individuals or organizations not a part of the
Subgrantee's organization without prior written concurrence with the subcontract by the Department.
Subcontracts shall contain all required provisions of this Agreement. No subcontract will relieve the
Subgrantee of its responsibility under this Agreement.
ARTICLE 15. GRATUITIES
Texas Transportation Commission policy mandates that employees of the Department shall not accept
any benefit, gift, or favor from any person doing business with or who, reasonably speaking, may do
business with the Department under this Agreement. The only exceptions allowed are ordinary business
Page 7~_ofV -F ~ TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Pro ram
Subgrantee: Brazos County
lunches and items that have received the advanced written approval of the Department's Executive
Director.
Any person doing business with or who reasonably speaking may do business with the Department under
this Agreement may not make any offer of benefits, gifts, or favors to Department employees, except as
mentioned here above. Failure on the part of the Subgrantee to adhere to this policy may result in
termination of this Agreement.
ARTICLE 16. NONCOLLUSION
The Subgrantee warrants that it has not employed or retained any company or person, other than a bona
fide employee working solely for the Subgrantee, to solicit or secure this Agreement, and that it has not
paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or
making of this Agreement. If the Subgrantee breaches or violates this warranty, the Department shall
have the right to annul this Agreement without liability or, in its discretion, to deduct from the
Agreement price or consideration, or otherwise recover the full amount of such fee, commission,
brokerage fee, contingent fee, or gift.
ARTICLE 17. CONFLICT OF INTEREST
The Subgrantee represents that it or its employees have no conflict of interest that would in any way
interfere with its or its employees' performance or which in any way conflicts with the interests of the
Department. The Subgrantee shall exercise reasonable care and diligence to prevent any actions or
conditions that could result in a conflict with the Department's interests.
ARTICLE 18. SUBGRANTEE'S RESOURCES
The Subgrantee certifies that it presently has adequate qualified personnel in its employment to perform
the work required under this Agreement, or will be able to obtain such personnel from sources other than
the Department.
All employees of the Subgrantee shall have such knowledge and experience as will enable them to
perform the duties assigned to them. Any employee of the Subgrantee who, in the opinion of the
Department, is incompetent or whose conduct becomes detrimental to the work, shall immediately be
removed from association with the project.
Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, supplies, and other
resources required to perform the work.
ARTICLE 19. PROCUREMENT AND PROPERTY MANAGEMENT
The Subgrantee shall establish and administer a system to procure, control, protect, preserve, use,
maintain, and dispose of any property finnished to it by the Department or purchased pursuant to this
Agreement in accordance with its own property management procedures, provided that the procedures
are not in conflict with the Department's property management procedures or property management
standards and federal standards, as appropriate, in:
Page jll l RDOTForm 1854 (rev. 712012004)
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Subgrantee: Brazos County
• 49 CFR, Part 18, "Uniform Administrative Requirements for Grants and Cooperative Agree-
ments to State and Local Governments," or
• 49 CFR, Part 19 (OMB Circular A-110), "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit
Organizations."
ARTICLE 20. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
Upon completion or termination of this Grant Agreement, whether for cause or at the convenience of the
parties hereto, all finished or unfinished documents, data, studies, surveys, reports, maps, drawings,
models, photographs, etc. prepared by the Subgrantee, and equipment and supplies purchased with grant
funds shall, at the option of the Department, become the property of the Department. All sketches,
photographs, calculations, and other data prepared under this Agreement shall be made available, upon
request, to the Department without restriction or limitation of their further use.
A. Intellectual property consists of copyrights, patents, and any other form of intellectual property rights
covering any data bases, software, inventions, training manuals, systems design, or other proprietary
information in any form or medium.
B. All rights to Department. The Department shall own all of the rights (including copyrights, copyright
applications, copyright renewals, and copyright extensions), title and interests in and to all data, and
other information developed under this contract and versions thereof unless otherwise agreed to in
writing that there will be joint ownership.
C. All rights to Subgrantee. Classes and materials initially developed by the Subgrantee without any
type of funding or resource assistance from the Department remain the Subgrantee's intellectual
property. For these classes and materials, the Department payment is limited to payment for
attendance at classes.
ARTICLE 21. SUCCESSORS AND ASSIGNS
The Department and the Subgrantee each binds itself, its successors, executors, assigns, and
administrators to the other party to this Agreement and to the successors, executors, assigns, and
administrators of such other party in respect to all covenants of this Agreement. The Subgrantee shall
not assign, sublet, or transfer interest and obligations in this Agreement without written consent of the
Department.
ARTICLE 22. CIVIL RIGHTS COMPLIANCE
A. Compliance with regulations: The Subgrantee shall comply with the regulations relative to
nondiscrimination in federally-assisted programs of the USDOT: 49 CFR, Part 21; 23 CFR,
Subchapter C; and 41 CFR Parts 60-74, as they may be amended periodically (hereinafter referred to
as the Regulations). The Subgrantee agrees to comply with Executive Order 11246, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 and as supplemented by the U.S.
Department of Labor regulations (41 CFR, Part 60).
B. Nondiscrimination: The Subgrantee, with regard to the work performed during the period of this
Agreement, shall not discriminate on the grounds of race, color, sex, national origin, age, religion, or
disability in the selection and retention of subcontractors, including procurements of materials and
leases of equipment.
Page 9 of II TxDOT Form 1854 (rev. 712012004)
95,
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Subgrantee: Brazos County
C. Solicitations for subcontracts, including procurement of materials and equipment: In all solicitations
either by competitive bidding or negotiation made by the Subgrantee for work to be performed under
a subcontract, including procurements of materials and leases of equipment, each potential
subcontractor or supplier shall be notified by the Subgrantee of the Subgrantee's obligations under
this Agreement and the regulations relative to nondiscrimination on the grounds of race, color, sex,
national origin, age, religion, or disability.
D. Information and reports: The Subgrantee shall provide all information and reports required by the
regulations, or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Department or
the USDOT to be pertinent to ascertain compliance with such regulations or directives. Where any
information required of the Subgrantee is in the exclusive possession of another who fails or refuses
to furnish this information, the Subgrantee shall so certify to the Department or the US DOT,
whichever is appropriate, and shall set forth what efforts the Subgrantee has made to obtain the
requested information.
E. Sanctions for noncompliance: In the event of the Subgrantee's noncompliance with the
nondiscrimination provision of this Agreement, the Department shall impose such sanctions as it or
the US DOT may determine to be appropriate.
F. Incorporation of provisions: The Subgrantee shall include the provisions of paragraphs A. through E.
in every subcontract, including procurements of materials and leases of equipment, unless exempt by
the regulations or directives. The Subgrantee shall take such action with respect to any subcontract or
procurement as the Department may direct as a means of enforcing such provisions, including
sanctions for noncompliance. However, in the event a Subgrantee becomes involved in, or is
threatened with litigation with a subcontractor or supplier as a result of such direction, the
Subgrantee may request the Department to enter into litigation to protect the interests of the state;
and in addition, the Subgrantee may request the United States to enter into such litigation to protect
the interests of the United States.
ARTICLE 23. DISADVANTAGED BUSINESS
It is the policy of the Department and the USDOT that Disadvantaged Business Enterprises, as defined in
49 CFR Part 26, shall have the opportunity to participate in the performance of agreements financed in
whole or in part with federal funds. Consequently, the Disadvantaged Business Enterprise requirements
of 49 CFR Part 26, apply to this Agreement as follows:
• The Subgrantee agrees to insure that Disadvantaged Business Enterprises, as defined in 49 CFR
Part 26, have the opportunity to participate in the performance of agreements and subcontracts
financed in whole or in part with federal funds. In this regard, the Subgrantee shall make good
faith efforts in accordance with 49 CFR Part 26, to insure that Disadvantaged Business
Enterprises have the opportunity to compete for and perform agreements and subcontracts.
• The Subgrantee and any subcontractor shall not discriminate on the basis of race, color, sex,
national origin, or disability in the award and performance of agreements funded in whole or in
part with federal funds.
These requirements shall be included in any subcontract.
Failure to carry out the requirements set forth above shall constitute a breach of this Agreement and, after
the notification of the Department, may result in termination of this Agreement by the Department, or
other such remedy as the Department deems appropriate.
Page 10 of 11 TxDOT Farm 1854 (rev. 712012004)
ASS 4F7
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Subgrantee: Brazos County
ARTICLE 24. DEBARMENT/SUSPENSION
A. The Subgrantee certifies, to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any federal department or agency;
2. Have not within a three (3) year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a federal, state, or local public transaction or
contract under a public transaction; violation of federal or state antitrust statutes; or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a federal, state, or local
governmental entity with commission of any of the offenses enumerated in paragraph A. 2. of
this Article; and
4. Have not, within a three (3) year period preceding this Agreement, had one or more federal, state,
or local public transactions terminated for cause or default.
B. Where the Subgrantee is unable to certify to any of the statements in this Article, such Subgrantee
shall attach an explanation to this Agreement.
C. The Subgrantee is prohibited from making any award or permitting any award at any tier to any party
which is debarred or suspended or otherwise excluded from or ineligible for participation in federal
assistance programs under Executive Order 12549, Debarment and Suspension.
D. The Subgrantee shall require any party to a subcontract or purchase order awarded under this Grant
Agreement to certify its eligibility to receive federal grant funds, and, when requested by the
Department, to furnish a copy of the certification.
ARTICLE 25. LOBBYING CERTIFICATION
The Subgrantee certifies to the best of his or her knowledge and belief that:
A. No federally appropriated funds have been paid or will be paid by or on behalf of the Subgrantee to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant, loan, or cooperative agreement, the party to this
Agreement shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying,"
in accordance with its instructions.
C. The Subgrantee shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts) and that all subrecipients shall
certify and disclose accordingly.
Page 11 of 11 ~ TxDOT Form 1854 (rev. 712012004)
G5
Attachment B
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Subgrantee: Brazos County
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
ARTICLE 26. CHILD SUPPORT STATEMENT
Unless the Subgrantee is a governmental or non-profit entity, the Subgrantee certifies that it either will go
to the Department's website noted below and complete the Child Support Statement or already has a
Child Support Statement on file with the Department. The Subgrantee is responsible for keeping the
Child Support Statement current and on file with that office for the duration of this Agreement period.
The Subgrantee further certifies that the Child Support Statement on file contains the child support
information for the individuals or business entities named in this grant. Under Section 231.006, Family
Code, the Subgrantee certifies that the individual or business entity named in this Agreement is not
ineligible to receive the specified grant or payment and acknowledges that this Agreement may be
terminated and payment may be withheld if this certification is inaccurate.
The form for the Child Support Statement is available on the Internet at:
http://www.dot.state.tx.us/cso/default.htm.
Page 12 of II aDOT Form 1854 (rev. 712012004)
Attachment
Project Title: Brazos County Comprehensive Underage Drinking Enforcement Program
Name of Subgrantee: Brazos County
Traffic Safety Project Description
1. OBJECTIVES:
A. To complete administrative and general grant requirements by September 30, 2007,
as defined in the Action Plan (Attachment D).
B. Decrease the number of fatal alcohol-related crashes by person under 21 from the
2001 baseline year total of 89 by 9.
C. Develop an inter-agency task force with a minimum of 9 law enforcement agencies.
D. Conduct a minimum of 60 minor sting enforcement activities targeting those who
provide alcohol to minors.
E. File a minimum of 38 administrative cases on licensed establishments that sale or
serve alcohol to minors.
F. File a minimum of 38 criminal cases on employees of establishments that sale or
serve alcohol to minors.
G. File a minimum of 30 criminal cases of person who make alcohol available to
minors.
H. Identify and file a minimum of 12 criminal cases on persons who possess fictitious
or altered identification.
1. Issue a minimum of 160 citations for Minor in Possession violations.
II. PERFORMANCE MEASURES AND ANNUAL TARGETS:
The following performance measures and target numbers, when applicable, shall be
included in each Performance Report (Form 1871) and summarized in the Final
Performance and Administrative Evaluation Report (Form 1874):
Measure
Target Number
Decrease the number of fatal alcohol-related crashes by
9
person under 21 by September 30, 2007.
Number of inter-agency task forces to conduct sting
I
operations by September 30, 2007.
Number of minor sting enforcement activities by
60
September 30, 2007.
Number of administrative cases on licensed
38
establishments that sale or serve alcohol to minors by
September 30, 2007.
Number of criminal cases on employees of
38
establishments that sale or serve alcohol to minors by
September 30, 2007.
Number of criminal cases of person who make alcohol
30
available to minors by September 30, 2007.
Number of criminal cases on persons who possess
12
Traffic Safety Project Description Page I of 3 TxDOT Form 2076 (Rev: 71812004)
~S 5o
Project Title: Brazos County Comprehensive Underage Drinking Enforcement ProgramAttaehment C
Subgrantee: Brazos County
fictitious or altered identification by September 30,
2007.
Number of citations for Minor in Possession violations
_
160
by September 30, 2007.
III. RESPONSIBILITIES OF THE SUBGRANTEE:
A. Carry out the objectives and performance measures of this Grant Agreement by
implementing all activities in the Action Plan (Attachment D).
B. Submit all required reports to the Department fully completed with the most current
information and within the required times, as defined in Articles 3 and 7 of the
General Terms and Conditions (Attachment B). This includes reporting to the
Department on progress, achievements, and problems in periodic performance
reports. All required documents must be accurate. Inaccurate documents will delay
processing and approval of any related Requests for Reimbursement (Form 1858).
C. A Final Performance and Administrative Evaluation Report summarizing all
activities and accomplishments will be submitted electronically on Department
approved forms no later than thirty (30) days after the grant ending date.
D. Attend Department-approved grant management training.
E. Attend meetings according to the following:
1. The Subgrantee will arrange for meetings with the Department as indicated in
the Action Plan to present status of activities and to discuss problems and
schedule for the following quarter's work.
2. The project director or other qualified person will be available to represent the
Subgrantee at meetings requested by the Department.
F. When applicable, all newly developed public information and education (PI&E)
materials must be submitted to the Department for written approval prior to final
production. Refer to the Traffic Safety Program Manual regarding PI&E procedures.
The manual is available at: http://manuals.dot.state.tx.us/dynaweb/coltraff/tfc
G. For out of state travel expenses to be reimbursable, the Subgrantee must have
obtained the written approval of the Department prior to the beginning of the trip.
Grant approval does not satisfy this requirement. For Department district-managed
grants, the Subgrantee must have written Department district approval for travel and
related expenses if outside of the Department district's boundaries.
H. Maintain verification that all expenses, including wages or salaries, for which
reimbursement is requested is for work exclusively related to this project.
1. Ensure that this grant will in no way supplant (replace) funds from other sources.
Supplanting refers to the use of federal funds to support personnel or an activity
already supported by local or state funds.
J. The Subgrantee should have a safety belt use policy. If the Subgrantee does not have
a safety belt use policy in place, a policy should be implemented during the grant
year.
Traffic Safety Project Description Page 2 of 3 TxDOT Form 2076 (Rev: 71812004)
9~s '5111
IV
RESPONSIBILITIES OF THE DEPARTMENT:
A. Monitor the Subgrantee's compliance with the performance obligations and fiscal
requirements of this Grant Agreement using appropriate and necessary monitoring
and inspections, including but not limited to:
1. review of periodic reports
2. physical inspection of project records
3. telephone conversations
4. a-mails and letters
5. meetings.
B. Provide program management and technical assistance.
C. Attend appropriate meetings.
D. Reimburse the Subgrantee for all eligible costs as defined in Traffic Safety Project
Budget (Attachment E). Requests for Reimbursement will be processed up to the
maximum amount payable, as indicated on the cover page of the Grant Agreement.
E. Perform an administrative review of the project at the close of the Grant Period to
include a review of the attainment of objectives and performance measures in the
Traffic Safety Project Description (Attachment C), and adherence to the Action Plan
(Attachment D) and to the Traffic Safety Project Budget (Attachment E).
V. PROGRAM INCOME:
If referenced and approved in the Highway Safety Plan and Grant Agreement, a
Subgrantee may generate or earn program income from grant-supported activities. Such
earnings may include, but will not be limited to, income from service fees, sale of
commodities, usage or rental fees, and royalties on patents and copyrights.
If included in the grant budget, approved costs paid for with program income can be used
as project match.
All program income earned during the Grant Period shall be retained by the Subgrantee
and, in accordance with the grant or other agreement, shall be added to federal funds
committed to the project and be used to further eligible program objectives.
Program income that remains unexpended after grant end shall continue to be committed to
the original grant objectives.
Traffic Safety Project Description Page 3 of 3 TkDOT Form 2076 (Rev: 81511003)
85 5a
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~r Attachment E
ar .pwiue.
Form 2077 age 1 of3(rev 8/12/2004) Traffic Safety Project Budget
P
Project Title: Brazug County Comprehensive Underage Drinking Enforcement Program
Name of Subgrantee: Brazos County
Fiscal Year: 2007
(Round figures to nearest dollar)
❑ Check here if this is a revised budget.
Other/ Program
Date Revised:
T%DOT State/Local Income TOTAL
Budget Category I - Labor Costs
(100) Salaries
® Overtime or ❑ Regular Time
Salary rates are estimated for budget purposes only. Re-
imbursements will be based on actual costs per employee in
accordance with Subgrantee's payroll policy and salary rate.
List details (specify title, salary rate, and percent of time):
A. Grant Coordinator -92%of Annual Salary Fulltime
.
Regular Time
0 35,000 0 35,000
B. Peace Officers - Brazos County Employees - Rate
varies by em0ovee. Overtime
5,000 0 0 5,000
C. Undercover Minors - Temporary Brazos Countv
Emolovees - 24 - 6 hours sessions 0 $15.00/hr
2,160 0 0 2,160
D.
E.
F.
G.
H.
I.
J.
K.
Total Salaries
0
0
0
0
0
0
0
0
7,160 35,000 0 42,160
(200) Fringe Benefits*
List details (specify title and fringe rate):
A. Grant Coordinator - Fringe Rate = 25% of Local
Match Figure 0 8,750 0 8,750
B. Peace Officers - Brazos County Employees - Fringe
Rate - 25% 1,250 0 0 1,250
C. Undercover Minors - Temporary Brazos County
Emolovees subject to Worker's Compensation -
Fringe Rate = 25% 540 0 0 540
D.
E.
F.
G.
H.
I.
J.
K.
Total Fringe Benefits
0
0
0
0
0
0
0
0
1,790 8,750 0 10,540
* Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required
for all costs included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500),
Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800)
95
ss
Attachment E
TxDOT Form 2077 (rev. 811212004) Project Title: Brazos County Comprehensive Underage Drinking Enforcement
Page 2 of 3 Program
Subgrantee: Brazos County
Fiscal Year: 2007
(Round figures to nearest dollar)
❑ Check here if this is a revised budget. Other/ Program
Date Revised: TzDOT State/Local Income TOTAL
I. Total Labor Costs (100 + 200) 8,950 43,750 0 52,700
FS ~ S~
Attachment E
TxDOT Form 2077 (rev. 811212004) Project Title: Brazos County Comprehensive Underage Drinking Enforcement
Page 3 of 3 Program
Subgrantee: Brazos County
Fiscal Year: 2007
(Round figures to nearest dollar)
❑ Check here if this is a revised budget. Other/ Program
Date Revised: TxDOT State/Local Income TOTAL
Budget Category II - Other Direct Costs
(300) Travel and Per Diem* 500 0 0 500
Reimbursements will be in accordance with Subgrantee's
travel policy. Subgrantee must bill for actual travel expenses
- not to exceed the limits reimbursable under state law.
(400) Equipment*
0
0
0
0
(500) Supplies*
650
0
0
650
(600) Contractual Services*
22,040
0
0
22,040
(700) Other Miscellaneous*
A. Public information & education (PI&E) materials.....
0
0
0
0
1. Educational items = $0
(examples: brochures, bumper stickers, posters,
fliers, etc.)
2. Promotional items = $0
(examples: key chains, magnets, pencils, pens,
mugs, etc.)
B. Other
10,760
0
0
10,760
Total Other Miscellaneous
10,760
0
0
10,760
II. Total Other Direct Costs
(300+ 400 + 500 + 600 + 700) 33,950 0 0 33,950
Budget Category III - Indirect Costs
(800) Indirect Cost Rate* (at
0 0 0 0
Summary:
Total Labor Costs
8,950
43,750
0
52,700
Total Other Direct Costs
33,950
0
0
33,950
Total Indirect Costs
0
0
0
0
Grand Total (I + II + III)
42,900
43,750
0
86,650
Fund Sources (Percent Share)
49.51%
50.49%
0.00%
* Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required
for all costs included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500),
Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800)
S7
BUDGET DETAIL
FY2007
(300) Travel and Per Diem TxDOT State/Local TOTAL
Personnel to attend Project
Coordinator's school 500 500
Mileage(documentation of rate is
Required prior to reimbursement),
Airfare, car rental per diem, etc.
(500) Supplies 650 650
1. Items used for Concealment
(Apparel or other items to conceal camera
and recorder, includes the purchase and cleaning
of shirts, caps, jackets, etc. and other items used
for this same purpose)
2. Videotapes
(8mm and VHS tapes used in recording criminal
and administrative violations for trials and hearings)
3. Office Supplies
(Copy paper, file folders, note pads, ink cartridges,
paper clips, binders, etc.)
(600) Contractual Services 22,040 22,040
1. Peace Officers - Contractual 18.400 18.400
4 Peace Officers x 46-4 hour sessions @ $25.00 per Hour
736 Hours = $18,400
2. Video Recorder (person) 2.520 2.520
24-6 hour sessions @ $17.50 per Hour
144 Hours = $2,520
Mileatre for other A¢ency Vehicles 1,120 1,120
4,000 miles @ $30 per mile
Page I of 2
~s' S8
BUDGET DETAIL FY2007
(Continued)
(700) Other (B) 10,760
Impress "Buy" Funds 1,200
(to be used in sting operations)
Mileaee 9,000
STATE TOTAL
10,760
1,200
9,000
TxDOT
30,000 miles @ $30 per mile
*Rate used only for budget estimate
Reimbursement will be made according to
Approved subgrantors average cost per
Mile to operate patrol vehicles, not to exceed
$.30 per mile. Documentation of cost per
mile is required prior to reimbursement.
Maintenance and Repair of
undercover video equipment
(Includes the cleaning and repair of
existing cameras and recorders and the
replacement of existing rechargeable
batteries.)
560
560
Page 2 of 2
8S , 5 9
COUNTY ATTORNEY
BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
TELEPHONE (979) 00 300 E. 26TH ST., STE. 325
FAX (979) 361.44357 357 BRYAN, TEXAS 77903-6327
Policy on the Purchase of Alcoholic Beverages
The purchase of alcoholic beverages with Government funds will be deemed
prohibited unless it complies with the following:
1. The purchase of alcoholic beverages is for evidence to be used in criminal or
administrative proceedings.
2. The purchase of alcoholic beverages is part of an approved undercover
investigation where the undercover officer is required to participate in activities
on a location where others are purchasing and possessing alcoholic beverages in
violations of the Texas Alcoholic Beverage Code.
3. Monies will be accounted for by issuing the funds out to the undercover personnel
and being logged by date received, amount received, amount spent at each
location, and amount returned to the issuing party.
4. All monies and reports issued and received will be audited by the Brazos County
Auditor.
5. The request for funds will be channeled through the Brazos County Auditor.
6. The Brazos County Attorney, his Administrative Assistant, the Grant Coordinator
and the Deputy Grant Coordinator are the only person authorized to request these
funds from the Brazos County Auditor.
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1 JAMES M. KUBOV(AK
COUNTY ATTORNEY
BRAZOS COUNTY. TEXAS
7ECEPHON2(<091061~]W BRAWS CAUNIY
FAX (<09J ]61.1]57 CWRTNWSE
. 300 E25THST.S7E„]2S '
BRYAN, TEXtiS ~9p]•Sj27
BR.AZOS COUNTY, TEXAS
SBATBBLT,POLICY
It is the policy OfBmzos County t,Q follow StateT:'tvi quirements forseatbelts.
4._./..
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DRAZOS CoUWIy(
POLICY ON COMPENSATORY TIME FOR OVCRTI14E
'Unless prior approval is 'received from Co
Compensatory time may be' taken within 2 pay peri mmi.ssioners'
a
ods
Cour
(1 accrual,or the compensatory time will be cashed ouEat(28 da one Y8 t'
ne~ the employee's regular rate of fOllowtn
pay and one-half
The County will pay the employee, on the last
payroll of each month
all compensatory time ea>inedt recorded and not taken from-the , for
month.- %-The Payroii offiber'is'authorized to pay only the compensatory
time that has.b6eq properly reported and recorded, previous
.
One and one-
half 1 1/2 _ , yap
) hours of dompensatpry time off ar`e granted'
oach hour of overtime worked.
for
Exempt employees do not qualify for compensatory time accrual. .
Compensatory time off may he taken within a reasonable time after the
employee requests it; as long as such use doe's not unduly disrupt the
operation of the department in which the employee is employed.
Compensatory time off will be paid for at .the rate o£.phy the employee
earning when the time off is taken.
the employee's employment with Brazos County
!r'pehsatory time off will be cashed out at the employee's regular rate
. the time of se 'e'nds' any unwed
lower than h~.saherion. If the employees regular rate at se
~paration, then the avera average rate for the 3 Paratito
separation tiri be used. period (up to 3 years prior to
yae.§:) preeedir+g
Any employee -who has any questions; pkoblems', .,or objections `
Chas policy should 'discuss the matter with his/her supervisor,~Go ntilC
Personnel Department.
Adopted this p ra day of
1996.
O lv Wines
z/ County Judge
sionev, pct 1 Yinda
via, -ac
Convuircionec, I
-
' uaCcuiicr~oCu:.iwc l~cy. Jr
pct n
68 Ci1e
COMMERCIAL LEASE AGREEMENT
This Commercial Lease Agreement ("Lease") is made and effective 1 April 2006, by and
between the City of Bryan, Brazos County, Texas ("Landlord") and Brazos County CLEAR
Team ("Tenant"). Landlord is the owner of land and improvements commonly known and
numbered as 216 W. 26`h Street, Bryan, Texas and legally described as follows (the `Building"):
A tract of land lying and being situated in Brazos County, State of Texas, containing 0.33
acres, more or less, and more particularly described as follows, to wit:
Lot number nine (9) in Block number one hundred and nineteen (119) in the City of
Bryan, according to the map of the said City recorded in Book H, of the deed records of Brazos
County, Texas, and also all that part of the alley lying north of said Lot No. 9 and described as
follows to wit:
Beginning at the N.W. corner of said Lot No. 9 in Block 119; thence with the N. line of
the Lot a distance of 5T/2 feet and corner at the N.E. corner of said Lot No. 9; thence in a
northerly direction and at right angles to said first line, a distance of 10 feet and corner; thence in
a westerly direction, and parallel to said first line a distance of 57%2 feet and corner, thence in a
southerly direction 10 feet to the place of beginning.
Landlord makes available for lease a portion of the Building designated as the basement floor,
and more particularly described in Exhibit A (the "Leased Premises"). Landlord desires to lease
the Leased Premises to Tenant, and Tenant desires to lease the Leased Premises from Landlord
for the term, at the rental and upon the covenants, conditions and provisions herein set forth.
THEREFORE, in consideration of the mutual promises herein contained and other good and
valuable consideration, it is agreed:
1. Term.
A. Landlord hereby leases the Leased Premises to Tenant, and Tenant hereby leases the
same from Landlord, for an "Initial Term" beginning 1 April 2006 and ending 30 September
2007, contingent on the renewal of Tenant's grant funding. This contract is subject to Tenant's
receipt of grant funding and shall terminate at the grant funding anniversary date without penalty
to Tenant should grant funding for the Brazos County CLEAR Team be withdrawn. In the event
funding is withdrawn, Tenant will give written notice to Landlord and shall be obligated to make
lease payments until the grant funding anniversary date.
B. Upon Landlord and Tenant mutual agreement, Tenant may re new the Lease for one
extended term of one year. Tenant shall exercise such renewal option, if at6 all, by giving
written notice to Landlord not less than ninety (90) days prior to the expiration of the initial
Term. The renewal term shall be at the rental set forth below and otherwise upon the same
covenants, conditions and provisions as provided in this Lease.
Commercial Lease Agreement-Federal Building 2006 ~yi Page t of 7
2. Rental.
A. Tenant shall pay to Landlord during the Initial Term rental of Thirty Six Thousand
Dollars ($36,000) per year, payable in installments of Three Thousand Dollars ($3,000) per
month. Each installment payment shall be due on the first day of each calendar month during the
lease term to Landlord at City of Bryan, Attention: Finance Department, P.O. Box 1000, Bryan,
Texas 77805 or at such other place designated by written notice from Landlord. The rental
payment amount for any partial calendar months included in the lease term shall be prorated on a
daily basis.
B. The rental for any renewal lease term, if created as permitted under this Leaswe, shall
be Thirty Six Thousand Dollars ($36,000) per year payable in installments of Three Thousand
Dollars ($3,000) per month.
3. Use.
Office Space not withstanding the forgoing, Tenant shall not use the Leased Premises for
the purposes of storing, manufacturing or selling any explosives or flammables.
4. Sublease and Assignment.
Tenant shall not sublease all or any part of the Leased Premises, or assign this Lease in
whole or in part without Landlord's consent and written approval.
5. Repairs.
During the Lease Term, Landlord shall make, at Tenant's expense, all necessary routine
repairs to the Leased Premises. Routine repairs shall include such items as routine repairs of
floors, walls, ceilings, and other parts of the Leased Premises damaged or worn through normal
occupancy.
6. Alterations and Improvements.
Tenant is allowed, at Tenant's expense, to erect securable private fencing around the
parking lot to the east of the loading dock. Tenant, at Tenant's expense, shall have the right
following Landlord's consent and written approval to remodel, redecorate, and make additions,
improvements and replacements of and to all or any part of the Leased Premises from time to
time as Tenant may deem desirable, provided the same are made in a workmanlike manner and
utilizing good quality materials. Tenant shall have the right to place and install personal
property, trade fixtures, equipment and other temporary installations in and upon the Leased
Premises, and fasten the same to the premises. All personal property, equipment, machinery,
trade fixtures and temporary installations, whether acquired by Tenant at the commencement of
the Lease Term or placed or installed on the Leased Premises by Tenant thereafter, shall remain
Tenant's property free and clear of any claim by Landlord. Tenant shall have the right to remove
the same at any time during the term of this Lease provided that all damage to the Leased
Premises caused by such removal shall be repaired by Tenant at Tenant's expense.
Commercial Lease Agreement-Federal Building 2006 Page 2 of 7
Property Taxes.
Landlord shall be responsible for paying all real estate taxes and all personal property
taxes with respect to Landlord's personal property, if any, on the Leased Premises. Tenant, shall
be responsible for paying all personal property taxes with respect to Tenant's personal property
at the Leased Premises.
8. Insurance.
A. If the Leased Premises or any other part of the Building is damaged by fire or other
casualty resulting from any act or negligence of Tenant or any of Tenant's agents, employees or
invitees, rent shall not be diminished or abated while such damages are under repair, and Tenant
shall be responsible for the costs of repair not covered by insurance.
B. Landlord shall maintain fire and extended coverage insurance on the Building and the
Leased Premises in such amounts as Landlord shall deem appropriate. Tenant shall be
responsible, at its expense, for fire and extended coverage insurance on all of its personal
property, including removable trade fixtures, located in the Leased Premises. Landlord shall not
be required to maintain insurance against thefts within the Leased Premises or the Building.
9. Utilities.
Landlord shall pay charges for water, sewer, gas, and electricity. The telephone and other
services and utilities used by Tenant on the Leased Premises during the term of this Lease shall
be paid by Tenant unless otherwise expressly agreed in writing by Landlord. Tenant
acknowledges that the Leased Premises are designed to provide standard office use electrical
facilities and standard office lighting. Tenant shall not use any equipment or devices that utilize
excessive electrical energy or which may, in Landlord's reasonable opinion, overload the wiring
or interfere with electrical services to other tenants.
10. Signs.
No signs will be permitted without the Landlords consent and written approval. Tenant
shall repair all damage to the Leased Premises resulting from the removal of signs installed by
Tenant.
11. Entry.
Landlord shall have the right to enter upon the Leased Premises at reasonable hours to
inspect the same, provided Landlord gives reasonable notice to Tenant, not enter secure areas
without escort from Tenant, and shall not thereby unreasonably interfere with Tenant's business
on the Leased Premises.
Commercial Lease Agreement-Federal Building 2006 Page 3 of 7
12. Parking.
During the term of this Lease, Tenant shall have the non-exclusive use in common with
Landlord, other tenants of the Building, their guests and invitees, of the non-reserved common
automobile parking areas, driveways, and footways, subject to rules and regulations for the use
thereof as prescribed from time to time by Landlord. Tenant shall have exclusive use of the
parking area to the east of the loading dock. Landlord reserves the right to designate parking
areas within the Building or in reasonable proximity thereto, for Tenant and Tenant's agents and
employees.
13. Damage and Destruction.
Subject to Section 8 A. above, if the Leased Premises or any part thereof or any
appurtenance thereto is so damaged by fire, casualty or structural defects that the same cannot be
used for Tenant's purposes, then Tenant shall have the right within ninety (90) days following
damage to elect by notice to Landlord to terminate this Lease as of the date of such damage. In
the event of minor damage to any part of the Leased Premises, and if such damage does not
render the Leased Premises unusable for Tenant's purposes, Landlord shall promptly repair such
damage at the cost of the Landlord. In making the repairs called for in this paragraph, Landlord
shall not be liable for any delays resulting from strikes, governmental restrictions, inability to
obtain necessary materials or labor or other matters which are beyond the reasonable control of
Landlord. Tenant shall be relieved from paying rent and other charges during any portion of the
Lease Term that the Leased Premises are inoperable or unfit for occupancy, or use, in whole or
in part, for Tenant's purposes. Rentals and other charges paid in advance for any such periods
shall be credited on the next ensuing payments, if any, but if no further payments are to be made,
any such advance payments shall be refunded to Tenant. The provisions of this paragraph extend
not only to the matters aforesaid, but also to any occurrence which is beyond Tenant's reasonable
control and which renders the Lease Premises, or any appurtenance thereto, inoperable or unfit
for occupancy or use, in whole or in part, for Tenant's purposes.
14. Default.
If default shall at any time be made Tenant in the payment of rent when due to Landlord
as herein provided, and if said default shall continue for fifteen (15) days after written notice
thereof shall have been given to Tenant by Landlord, or if default shall be made in any of the
other covenants or conditions to be kept, observed and performed by Tenant, and such default
shall continue for thirty (30) days after notice thereof in writing to Tenant by Landlord without
correction thereof then having been commenced and thereafter diligently prosecuted, Landlord
may declare the term of this Lease ended and terminated by giving Tenant written notice of such
intention, and if possession of the Leased Premises is not surrendered, landlord may reenter said
premises. Landlord shall have, in addition to the remedy above provided, any other right or
remedy available to Landlord on account of any Tenant default, either in law or equity. Landlord
shall use reasonable efforts to mitigate its damages.
Commercial Lease Agreement-Federal Building 2006 Page 4 of 7
17.
15. Quiet Possession.
Landlord covenants and warrants that upon performance by Tenant of its obligations
hereunder, Landlord will keep and maintain Tenant in exclusive, quiet, peaceable and
undisturbed and uninterrupted possession of the Leased Premises during the term of this Lease.
16. Condemnation.
If any legally constituted authority condemns the Building or such part thereof which
shall make the Leased Premises unsuitable for leasing, this Lease shall cease when the public
authority takes possession, and Landlord and Tenant shall account for rental as of that date.
Such termination shall be without prejudice to the rights of either parry to recover compensation
from the condemning authority for any loss or damage caused by the condemnation. Neither
party shall have any rights in or to any award made to the other by the condemning authority.
17. Subordination.
Tenant accepts this Lease subject and subordinate to any mortgage, deed of trust or other
lien presently existing or hereafter arising upon the Leased Premises, or upon the Building and to
any renewals, refinancing and extensions thereof, but Tenant agrees that any such mortgagee
shall have the right at any time to subordinate such mortgage, deed of trust or other lien to this
Lease on such terms and subject to such conditions as such mortgagee may deem appropriate in
its discretion. Landlord is hereby irrevocably vested with full power and authority to subordinate
this Lease to any mortgage, deed of trust or other lien now existing or hereafter placed upon the
Leased Premises of the Building, and Tenant agrees upon demand to execute such further
instruments subordinating this Lease to the holder of any such liens as Landlord may request. In
the event that Tenant should fail to execute any instrument of subordination herein required to be
executed by Tenant promptly as requested, Tenant hereby irrevocably constitutes Landlord as its
attorney-in-fact to execute such instrument in Tenant's name, place and stead, it being agreed
that such power is one coupled with an interest. Tenant agrees that it will from time to time upon
request by Landlord execute and deliver to such persons as Landlord shall request a statement in
recordable form certifying that this Lease is unmodified and in full force and effect (or if there
have been modifications, that the same is in full force and effect as so modified), stating the
dates to which rent and other charges payable under this Lease have been paid, stating that
Landlord is not in default hereunder (or if Tenant alleges a default stating the nature of such
alleged default) and further stating that such other matters as Landlord shall reasonably require.
18. Notice.
Any notice required or permitted under this Lease shall be deemed sufficiently given or
served if sent by United States certified mail, return receipt requested, addressed as follows:
If to Landlord to:
Commercial Lease Agreement-Federal Building 2006
City of Bryan
Attn: City Manager
P.O. Box 1000
Bryan, Texas 77805
Page 5 of 7
If to Tenant: Randy Sims
Brazos County Judge
300 E. 20 Street, suite 114
Bryan, Texas 77803
Landlord and Tenant shall each have the right from time to time to change the place notice is to
be given under this paragraph by written notice thereof to the other party.
19. Brokers.
Tenant represents that Tenant was not shown the Premises by any real estate broker or
agent and that Tenant has not otherwise engaged in any activity which could form the basis for a
claim for real estate commission, brokerage fee, finder's fee or other similar charge, in
connection with this Lease.
20. Waiver.
No waiver of any default of Landlord or Tenant hereunder shall be implied from any
omission to take any action on account of such default if such default persists or is repeated, and
no express waiver shall affect any default other than the default specified in the express waiver
and that only for the time and to the extent therein stated. One or more waivers by Landlord or
Tenant shall not be construed as a waiver of a subsequent breach of the same covenant, term or
condition.
21. Headings.
The headings used in this Lease are for convenience of the parties only and shall not be
considered in interpreting the meaning of any provision of this Lease.
22. Successors.
The provisions of this Lease shall extend to and be binding upon Landlord and Tenant
and their respective legal representatives, successors and assigns.
23. Consent.
Landlord shall not unreasonably withhold or delay its consent with respect to any matter
for which Landlord's consent is required or desirable under this Lease.
24. Compliance with Law.
Tenant shall comply with all laws, orders, ordinances and other public requirements now
or hereafter pertaining to Tenant's use of the Leased Premises. Landlord shall comply with all
laws, orders, ordinances and other public requirements nor or hereafter affecting the Leased
Premises.
Commercial Lease Agreement-Federal Building 2006 Page 6 of 7
25. Final Agreement.
This Agreement terminates and supersedes all prior understandings or agreements on the
subject matter hereof. This Agreement may be modified only by a further writing that is duly
executed by both parties.
IN WITNESS WHEREOF, the parties have executed this Lease as of the day and year first
above written.
Ernie Wentrcek, Mayor
City of Bryan, Texas
ATTEST:
Mary Lynne Stratta, City Secretary
City of Bryan, Texas
APPROVED AS TO FORM:
Michael J. Cosentino, City Attorney
ATTEST:
i - r ~.cT /t
Christopher Brazos County Sheriff
and CLEAR TEAM Director
Brazos County, Texas
Commercial Lease Agreement-Federal Building 2006 vu i X r 70
Page 7 of 7
~ M1itk~
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~5 '7/
STATE OF TEXAS
COUNTY OF BRAZOS
CONTRACT FOR MENTOR PROGRAM
The BRAZOS COUNTY JUVENILE SERVICES DEPARTMENT, hereinafter referred to as SERVICE AGENCY and
Traci Thomas, hereinafter called SERVICE PROVIDER, by this agreement and in consideration of the mutual
promises set forth below, have agreed as follows:
A. The SERVICE PROVIDER will provide the following services:
Mentor Program:
• Provide a minimum of seven workshops/one workshop for each phase
• $570/ workshop
• 6 hours for each workshop
• Provide regular progress reports after each workshop
B. Payment will be made in the form of a check issued by the Brazos County Treasurer's Office no later than
30 days from receipt of original billing. Brazos County will not accept copies or faxed invoices. The original invoice
is required for payment. No special payment exceptions will be made. Please do not call for status or payment
unless past the 30 day time period. All billing invoices shall be addressed as follows:
Brazos County Juvenile Services Department
1904 West Highway 21
Bryan, Texas 77803
C. Each billing shall contain the name of the client or clients for whom payment is being requested, a brief
description of services provided, date services were rendered, and the rate at which services have been billed.
D. The SERVICE PROVIDER shall comply with all applicable licensing and certification requirements. Failure
to comply with this requirement will be treated as a default. Copies of all applicable licensing and certification
requirements shall be provided to the SERVICE AGENCY. The SERVICE PROVIDER shall adhere to all applicable
state and federal laws and regulations pertinent to the subcontractor's provision of services to the SERVICE
AGENCY.
E. The SERVICE PROVIDER shall disclose any pending or initiated criminal or governmental investigations
related to SERVICE PROVIDER to the SERVICE AGENCY.
F. The SERVICE PROVIDER shall be required to provide certification of eligibility to receive state funds as
required by the Texas Family Code Section 231.006. The SERVICE AGENCY shall provide the SERVICE
PROVIDER with the "Affidavit of Eligibility to Receive State Funds" form, which shall be completed by the SERVICE
PROVIDER and mailed to the SERVICE AGENCY.
G. The SERVICE AGENCY shall notify the SERVICE PROVIDER when state funds are used to pay for
services. The SERVICE PROVIDER shall be required to account separately for the receipt and expenditure of state
funds received from the SERVICE AGENCY.
H. The SERVICE PROVIDER shall use Generally Accepted Accounting Principles in accounting for funds.
1. The SERVICE PROVIDER receiving whole or partial payment with any state grant funds received from the
Commission shall retain all applicable records for a minimum of three years or until any pending audits and all
questions arising therefrom have been resolved and shall make available for the Commission inspection, all
contractual agreements with SERVICE PROVIDER subcontractors.
J. The SERVICE PROVIDER contract funded in whole or in part with grant funds shall be subject to
termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas
Legislature.
K. The SERVICE PROVIDER shall be monitored at least twice during the fiscal year for programmatic and
financial compliance. The purpose of the monitoring is to ensure performance of and compliance with contractual
~S °7a
provisions between the SERVICE AGENCY and SERv' ~ F PROVIDER in accordance with the Private Service
Provider Contract Requirements.
L. In the event of a default of the SERVICE PROVIDER, the SERVICE AGENCY may cancel or suspend the
agreement.
M. The SERVICE AGENCY is responsible for monitoring the SERVICE PROVIDER and the exercise of
reasonable care to enforce all terms and conditions of the agreement.
N. No officer, member or employee of Brazos County Juvenile Services, and no member of its governing body,
and no other public official of the governing body of the locality or localities in which the services is situated or being
carried out who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out
of this agreement shall participate in any decision relating to this agreement which affects his personal interest or
have any personal or pecuniary interest, direct or indirect, in this agreement or the proceeds thereof.
0. Termination for cause shall be based upon contingencies as follows:
(a) If the SERVICE PROVIDER fails to provide the services called for in this contract within the
specified term herein or extension thereof; or
(b) If the SERVICE PROVIDER fails to perform any other provisions of this contract, or so fails to
perform the services as to endanger performance of this contract in accordance with its terms, and
in either of these two circumstances does not correct such failure within a period of 10 days ( or
such extensions as authorized by the SERVICE AGENCY in writing) after receiving notice of
default.
(c) This contact shall not be terminated for failure to perform the contract arising out of causes beyond
the control and without fault or negligence of the SERVICE PROVIDER.
(d) The decision of the termination of the SERVICE AGENCY shall be final and conclusive unless
within 60 days from the date of receipt of a written copy of the decision the SERVICE PROVIDER
mails or otherwise furnishes to the SERVICE AGENCY a written appeal addressed to the Brazos
County Juvenile Board. The decision of the Juvenile Board shall be final and conclusive absent a
showing of fraud, caprice, arbitrariness or gross error implying bad faith in which case suit may be
brought in some court of competent jurisdiction.
(e) Either party may terminate this agreement by giving thirty (30) days written notice to the other party
hereto of the intention to terminate.
(f) In the event of contract termination the SERVICE AGENCY shall pay to the SERVICE PROVIDER
the amounts for completed services not yet paid for.
P. In any legal action arising under this agreement, the laws of Texas shall apply and venue shall be in Brazos
County.
Q. The SERVICE AGENCY will not discriminate against any application for The Mentor Program because of
race, color, religion, sex, or national origin. The SERVICE PROVIDER, by the same token, must ensure that
program participants may not be refused acceptance therein, because of race, color, religion, sex, or national origin,
unless professional evaluations indicate certain and explicit conditions exist for special programs.
R. The agreement period shall be from September 1, 2006 through August 31, 2007.
Randy
Brazos
and
y //a&
Date
DoLl§las Vanc4/Executive Director
Juvenile Services Department
9-6-06
Date
0.J
SERVICE PROVIDER
Lot,
Traci Thomas Date
Facilitator
1R~cI lti~~f
Printed name of Service Provider
85 -24
_11/cl
CONTRACT AND AGREEMENT FOR SECURE LONG-TERM
RESIDENTIAL SERVICE OF JUVENILE OFFENDERS
SPACE AVAILABLE
This Contract and Agreement is made and entered into by and between 4M Youth
Services, Inc. a Texas Corporation, and Brazos County, acting by and through its duly
authorized representative, as indicated by their signatures below. The effective date of
this contract is September 1, 2006. The term of this contract is 12 months beginning
September 1, 2006 and ending on August 31, 2007.
WITNESSETH:
Whereas, Brazos County, in order to carry out and conduct their juvenile programs in
accordance with the Juvenile Justice Code, Title III of the Texas Family Code has need of
the use of detention facilities to house and maintain children of juvenile age, who are
referred to a detention facility for an act(s) of delinquency or act(s) indicating a need for
supervision, during pre-trail and pre-dispositional status or in the post-dispositional
treatment prescribed by the Court;
Whereas, 4M YOUTH SERVICES, INC., is the owner and operator of a detention
facility in Milam County, Texas ("Facility").
Whereas 4 M YOUTH SERVICES, INC., which has been duly inspected and
certified as being suitable for the treatment and detention of children; desires to make the
Facility available to Brazos County for such use and purpose, and Brazos County
desires to contract for the use of the facility. Now, therefore, the parties agree as follows:
(1) The term of this Contract shall be for a period of twelve 12 months from the
effective date: however, if either party feels in its judgment that the contract cannot
be successfully continued, and desires to terminate this contract, then the party so
desiring to terminate may do so by notifying the other party in writing, by certified
Brazos County/Rockdale Residential Contract
mail or personal delivery to its principle office, of its intention to terminate the
contract thirty (30) calendar days from the date of the Notice of Termination. At
12:00 o'clock Midnight, thirty (30) calendar days after the date of the Notice of
Termination, this contract shall terminate, become null and void, and be of no further
force or effect. Such termination shall not affect or diminish Brazos County's
responsibility for payment of any amounts due and owing at the time of termination
of the contract. Brazos County shall remove at its expense all children placed in the
Facility on or before the termination date.
(2) 4M YOUTH SERVICES, INC., will provide room and board, supervision twenty-
four hours per day, seven days per week; routine medical examination and treatment
within the Facility (but shall not provide or pay for emergency examination,
treatment, or hospitalization outside the facility); an approved education program;
recreation facilities; and counseling to each child placed within the Facility.
(3) Brazos County agrees to pay the 4 M Youth Services Inc. the sum of $85.00 per
day for each child, admitted under "Moderate" Level of Care and $118.20 per day
for each child admitted under "Specialized" Level of Care. The Levels of Care are
defined by the Texas Department of Protective and Regulatory Services. The daily
rate shall be paid to the 4 M Youth Services Inc. for each day a child is in detention
pursuant to billing and paying procedures agreed upon by Brazos County and 4M
Youth Services, Inc. For children participating in sex offender treatment, the cost of
the Offense Summary Polygraph, and the Sexual History Polygraph will be paid by
4M Youth Services at a rate of $175 per exam. Additional polygraphs required due
to the child failing one or both of the aforementioned exams will be paid by Brazos
County at a rate of $175 per exam. The cost is based on the projected actual cost of
care for children in the facility. Payment is due within 30 days of receipt of
billing.
(4) If an emergency examination, EMS treatment, health care treatment, and/or
hospitalization outside the Facility ("Outside Treatment") are required for a child
Brazos County/Rockdale Residential Contract
85 , x, I ~
placed in the Facility, the Administrator of the Facility is authorized to secure the
Outside Treatment at the expense of Brazos County. Brazos County agrees to
indemnify and hold harmless 4M Youth Services, Inc., its officers, administrator,
representatives, agents, shareholders and employees from any and all liability for
charges for Outside Treatment. The Administrator shall notify Brazos County of
Outside Treatment within twenty-four (24) hours of its occurrence.
(5) Prior to transporting a child to the Facility for placement, the official authorizing
the placement shall call the Facility to ensure that space is available. Placement of
children from Brazos County may be denied if space limitations require as
determined by the Facility.
(6) A child will only be accepted in the Facility upon receipt by the Facility
Administrator of a proper order from the Juvenile Court of Brazos County.
(7) Each child placed in the Facility shall be required to follow the rules and
regulations of conduct as fixed and determined by the Administrator and staff of the
Facility.
(8) If a child is accepted by the Facility from Brazos County and the child thereafter
is determined to be, in the sole judgment of the Administrator, mentally unfit,
dangerous, or unmanageable, or whose mental or physical conduct would or might
endanger the other occupants of the Facility, then the Administrator shall notify the
Juvenile Probation Department of Brazos County of this determination. The child
shall by immediately removed from the Facility. It will be the responsibility of
Brazos County to provide for the transportation for the removal of the child.
(9) 4M Youth Services, Inc., agrees that the Facility will accept any child who
qualifies, without regard to such child's religion, race, creed, sex or national origin.
(10) It is understood and agreed by the parties that children placed in the Facility under
the proper orders of the appropriate Juvenile Court shall not be discharged from
Brains County/Rockdale Residential Contract '7
8S
the Facility until the Administrator of the Facility receives a certified copy of the
Order of Discharge signed by the Juvenile Court of Brazos County or by the written
authorization of the Juvenile Probation Department that originally detained the child.
(11) It is further understood and agreed by the parties that children placed in the
Facility may be released to the Probation Officer or other appropriate authority of
Brazos County pursuant to: (a) paragraph 8 of this Agreement, (b) an Order of
Release signed by the Judge of the Juvenile Court of Brazos County.
(12) It is further understood and agreed by the parties that nothing in this contract shall
be construed to permit Brazos County its agents, servants, or employees in any way
to manage, control, direct or instruct 4M Youth Services, Inc., its director, officers,
employees, agents, shareholders and designees in any manner respecting its work,
duties or functions pertaining to the maintenance and operation of the Facility.
However, it is also understood that the Juvenile Court of Brazos County shall
control the conditions and terms of detention supervision as to a particular child
pursuant to Texas Family Code, Section 51.12.
(13) It is further understood and agreed by the parties that Brazos County is
responsible for any damages caused by any child that Brazos County places at the
Facility.
(14) 4M Youth Services, Inc., will provide a written Individualized Treatment Plan
developed in conjunction with the child and mutually agreed upon by appropriate
facility staff and appropriate personnel from Brazos County within 30 days of
placement. The treatment plan shall address areas within the domains of:
(a) Medical
(b) Educational
(c) Socialization
(d) Safety and Security
(e) Mental/Behavioral Health
Brazos County/Rockdale Residential Contract
~8
8-5
(f) Parent and Child Participation
(g) Recreational
(h) Relationships
(i) Permanency Plan
(15) The Individualized Treatment Plan shall be reviewed jointly by the appropriate
4M Youth Services staff, the child, and the appropriate Brazos County personnel at
reasonable intervals, not to exceed ninety (90) days, to assess the client's progress
with modification of the treatment plan being made when indicated.
(16) The Individualized Treatment Plan shall contain the reasons why the placement
will benefit the child; shall specify behavioral goals and objectives being sought for
each client; shall state how the goal and objectives are to be achieved while the child
is in placement with 4M Youth Services; and shall state how the parent(s),
guardian(s), and where possible, grandparents, or other extended family members
will be involved in the Individualized Treatment Plan to assist in preventing or
controlling the child's alleged delinquent behavior. The Individualized Treatment
Plan shall provide Brazos County information which outlines the services provided
to clients. These output measures may include, but are not limited to:
(a) The average length of stay for residents.
(b) The specific type of milieu implemented by the facility.
(c) The average number of counseling hours provided to each resident on a
daily, weekly, or monthly basis.
(d) The number and types of reporting measures.
Additionally, 4M Youth Services agrees to furnish the Brazos County Juvenile
Probation Department the annual indicators which express the effectiveness of the
facility in providing public benefit. These measurable outcomes will be submitted
annually and may include:
(a) The percentage of residents successfully completing the program
(b) The percentage of residents who are reunified with family or guardians.
(c) The percentage of residents who do not re-offend, and/or remain in school
Braws County/Rockdale Residential Contract
. 79
for a designated aftercare period,
(17) 4M Youth Services shall provide each child's Probation Officer with a written
report of the child's progress on a monthly basis.
(18) 4M Youth Services, Inc., will keep a record of all services provided to Brazos
County under this Agreement, and upon reasonable notice will provide information,
records, papers, reports, and other documents regarding services furnished as may be
requested by Brazos County.
(19) 4M Youth Services Inc. will maintain the records (as referenced above) for three
(3) years after the termination of this Agreement.
(20) 4M Youth Services, Inc., will provide certification of eligibility to receive State
funds as required by Texas Family Code Section 231.006.
(21) Equal Employment Opportunity
During the performance of this contract, 4M Youth Services, hie., agrees it:
(a) Will not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin including but not
limited to employment, promotion, demotion or transfer, recruitment or
advertising, lay-off or termination, rates of pay or other forms of
compensation and selection for training, including apprenticeship. 4M Youth
Services, Inc., agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided setting forth the
provision of this non-discrimination.
(b) Will, in all solicitations or advertisement for employees placed by or on behalf
of 4M Youth Services, Inc., state that all qualified applicants for positions in
the Facility, will receive consideration for employment without regard to race,
color, religion, sex, or national origin.
Brazos County/Rockdale Residential Contract
0
-1~ 8d
(22) This Agreement contains the complete agreement between the parties concerning
its subject matter, and it replaces all earlier agreements among them, whether written
or oral, concerning its subject matter.
(23) All documents identified in this Agreement as exhibits to the Agreement are
hereby incorporated in the Agreement and made an integral part of it.
(24) This Agreement shall be governed exclusively by the laws of the State of Texas.
Venue for all disputes shall be the District Court of Milam County. All obligations
of the parties are performable in Milam County, Texas.
(25) Except to the extent that a party to this Agreement seeks emergency judicial
relief, the parties agree to negotiate in good faith in an effort to resolve any disputes
related to this contract that may arise, no matter when the dispute may arise. If a
dispute cannot be resolved by negotiation, the dispute shall be submitted to
mediation before the parties resort to arbitration or litigation. The parties shall
choose a mutually acceptable mediator to mediate the dispute, and the parties shall
pay the costs of mediation services equally.
(26) The prevailing party in any lawsuit arising out of this Agreement will be entitled
to Attorney's fees from the other party, including actions for declaratory relief. All
notices required under this Agreement shall be in writing. They shall be sent by fax
or by registered U.S. mail, return receipt requested, to the party at the addresses
listed below. A party must provide notice of a change of address during the term of
this Agreement. Unless specified otherwise, notices required in this Agreement shall
be deemed to have been received when actually received.
(27)
4M Youth Services, Inc.
696 N. FM 487
Rockdale, Texas 76567
Braws County/Rockdale Residential Contract
Brazos County
1904 W Hwy 21
Bryan, Texas 77803
Ss~ 8 /
(28) Captions in this Agreement are for convenience only and shall be deemed
irrelevant in construing the pno-visions of the Agreement.
(29) The parties intend that, in construing and enforcing the provisions of the
Agreement, mediators and judges shall give maximum effect to the principles of
contractual freedom and contractual enforceability.
(30) If any court finds any provision of this Agreement to be invalid or unenforceable,
this finding shall not affect the validity or enforceability of any other provision of
this Agreement.
(31) No express or implied waiver by any party of any right of that party under this
Agreement in any specific circumstance shall be considered to waive that right of
that party in any other circumstance.
(32) This Contract and Agreement is executed with the declared intention of the parties
that this Contract and Agreement is a contract providing for the care of children who
have allegedly committed an act of delinquency or an act indicating a need for
supervision, and payment for such care by Brazos County for the children placed in
the Facility by the Judge of Brazos County having juvenile jurisdiction.
(33) This Contract is in lieu of all previous contracts or agreements both oral and
written by and between 4M Youth Services, Inc., and Brazos County for these
purposes. Any previous contracts are terminated, are null and void, and are of no
further force or effect as of the date this contract becomes effective.
(34) The covenants and agreements in this Agreement are binding on and inure to the
benefit of the parties and their respective heirs, executors, administrators, legal
representatives, successors, and assigns.
Brazos County/Rockdale Residential Contract
(35) 4M Youth Services shall adhere to all applicable state and federal laws and
regulations pertinent to the facility's provision of services.
(36) 4M Youth Services shall account separately for the receipt and expenditure of any
and all state funds received from Brazos County under this contract. 4M Youth
Services shall account separately for state funds received and expended utilizing the
following Generally Accepted Accounting Practices (GAAP):
(1) 4M Youth Services has an outside audit completed on a yearly basis
which specifies the receipt and expenditure of State funds. 4M Youth
Services shall forward a copy of the annual outside audit to Brazos
County by March 1 following the end of the fiscal year.
(2) If 4M Youth Services does not obtain an annual outside audit, then
4M Youth Services shall provide a separate accounting of funds
received from Brazos County in whole or in part paid from state
funds. The accounting shall clearly list the state funds received from
Brazos County and account for expenditures of said funds including
documentation of appropriate expenditures as well as the year's tax
forms and documentation. The accounting shall be provided to Brazos
County thirty (30) days prior to the renewal date of the contract.
(37) "Contractor understands that acceptance of funds under this contract acts as
acceptance of the authority of the State Auditor's Office, or any successor agency, to
conduct an audit or investigation in connection with those funds. Contractor further
agrees to cooperate fully with the State Auditor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested.
Contractor will ensure that this clause concerning the authority to audit funds
received indirectly by subcontractors through the Contractor and the requirement to
cooperate is included in any subcontract it awards."
Brazos County/Rockdale Residential Contract
8s ~3
(38) It is further agreed that 4M Youth Services will indemnify and hold harmless
Brazos County against any and all negligence, liability, loss, costs, claims or
expenses arising out of wrongful and negligent act(s) of commission or omission by
4M Youth Services, its agents, servants or employees arising from activities under
this contract. 4M Youth Services shall have no obligation to indemnify and hold
harmless Brazos County for any act(s) of commission or omission of the County or
the County's agents, servants, or employees arising from or related to this contract
for which a claim or other action is made.
(39) It is understood and agreed by 4M Youth Services that this service provider
contract is funded in whole or in part with grant funds and shall be subject to
termination without penalty, either in whole or in part, if funds are not available or
are not appropriated by the Texas Legislature.
IN WITNESS WHEREOF, we hereunto affix our signature this 11fi-'day of
.Dtcn hP~ , 2006.
Brazos County/Rockdale Residential Contract
10
O S 8~-
Brazos County Juvenile
Probation Department
V'
k t~
Chief Juvenile Probation Officer
41v1 Youth Services, Inc
By: Dwight A. Sadler
Facility Administrator
Brazos
Board
Brazos County/Rockdale Residential Contract 85
11
STATE OF TEXAS
COUNTY OF BRAZOS
CONTRACT FOR RESIDENTIAL SERVICES
13(x)
In accordance with provisions of the Governor's Office, Criminal Justice Division Grant, Brazos County,
and Positive Steps, Inc. RTC, hereinafter called Service Agency, by this Agreement, and in consideration of the
mutual promises set forth below, agree that:
PROVISION OF SERVICES
The Service Agency agrees to provide the following services, which shall be limited to alleged or
adjudicated juvenile offenders in licensed child care facilities:
Moderate -$82.22;
Specialized -$118.20.
A. For and in consideration of the above described services, Brazos County agrees to pay the
Service Agency an amount not to exceed Moderate -$82.22, Specialized -$118.20. This fee
does not exceed the actual cost of child care in the Service Agency, which is the same as
above, and does not exceed the amount allowed in the current Criminal Justice
Division/Health and Human Services Maximum Rate Schedule. Total reimbursement under this
contract shall not exceed awarded grant amount.
B. If a child is certified to be eligible for the Title IV-E Reimbursement Program and the rate stated
in Section I.A. above is different that the Level of Care rate assigned to that child as per the
Health and Human Services Code, that child will be billed at the actual Level of Care rate.
C. Recognizing that a part of a client's rehabilitation program may include time away from the
residential setting of the Service Agency such as weekends, holidays, etc., and that the Service
Agency must retain space for this client until his return, Brazos County will pay the Service
Agency the above agreed upon amount for such regularly scheduled days away from the
Service Agency or its program providing they do not exceed ten (10) days' payment.
D. If a client makes an unauthorized departure from the Service Agency, Brazos County shall be
notified immediately. If the client returns to the Service Agency within ten (10) days or prior to
the last billing day of the month, whichever shall occur first, the Service Agency shall receive
payment for those days the client was absent from the Service Agency, but not to exceed ten
(10) days' payment.
E. The Service Agency is under no obligation to retain space for the client in unauthorized
departure situations.
F. Payment is to be made monthly. Claim for payment will be submitted no later than ten (10)
days from the last day of the month for which payment is being requested.
G. Each billing should contain the name of the client or clients for whom payment is being
requested, along with the number of days (stated consecutively) for which payment is
requested.
H. The Service Agency is under no obligation to accept a client who is deemed inappropriate for
placement in the program by the Service Agency.
The Service Agency shall be licensed by the Texas Department of Public and Regulatory
Services or an equally equivalent agency for their programs.
Positive Steps, Inc. RTC - Contract Period 09/01/06 - 08/31/07 Page 1 of 6
85, g~
J. The Service Agency shall meet all other required licenses pertaining to health, fire and safety
standards.
K. If a child in placement at the Service Agency makes an unauthorized departure, becomes
seriously ill, or is involved in an incident of a serious nature, the Service Agency shall notify the
Brazos County Placement Officer immediately and ensure that parents and proper authorities,
including the Texas Department of Public and Regulatory Services, are notified.
L. Brazos County reserves the right to terminate the child's placement at the Service Agency at its
discretion. The Service Agency must not release the child to any person or agency other than
Brazos County without the express consent of Brazos County.
M. Brazos County must approve the child's participation in any furloughs, home visits, or extended
agency trips.
N. Unless otherwise stipulated by Brazos County, the child may visit freely with parents and relatives
at the home in accordance with established Service Agency policies.
0. Suspected or alleged cases of child abuse must be immediately reported to the Brazos County
Placement Officer and the Department of Public and Regulatory Services.
INDIVIDUAL CASE PLAN AND FAMILY INVOLVEMENT
A. Each client placed with the Service Agency shall have a written Case Plan developed in
concert with the client and mutually agreed upon by the appropriate Service Agency staff and
appropriate Brazos County personnel prior to placement.
B. The Case Plan shall be reviewed jointly by the appropriate Service Agency staff, the child, and
appropriate Brazos County personnel at reasonable intervals, not to exceed ninety (90) days, to
assess the client's progress with modification of the Case Plan being made when indicated.
C. The Case Plan shall contain the reasons why the placement will benefit the client, shall specify
behavioral goals and objectives being sought for each client: shall state how the goals and
objectives are to be achieved in the Service Agency placement, and shall state how the
parent(s), guardian(s), and where possible, grandparents or other extended family members
will be involved In the Case Plan to assist in preventing or controlling the client's alleged
delinquent behavior or conduct indicating a need for supervision as defined in the Texas Family
Code.
D. Copies of the original Case Plan and the periodic review are to be maintained by the Service
Agency and the Brazos County Placement Officer.
E. Goals, Outputs, and Measurable Outcomes:
The Service Agency agrees to pursue the goals and values of the Brazos County
Juvenile Probation Department through providing services to clients which enable client
growth and development to the client's fullest potential. This development will be
through the provision of a safe, drug-free environment in which counseling services are
utilized as tools for educational, emotional, and behavioral catharsis.
2. The Service Agency shall provide the Brazos County Juvenile Probation Department,
within ten (10) working days, information which outlines the services provided to clients.
These output measures might include, but are not limited to:
Positive Steps, Inc. RTC - Contract Period 09/01/06 - 08/31/07 Page 2 of 6
8S' 87
a. Average length of stay of clients.
b. Specific type of milieu implemented by the Service Agency.
C. Average number of counseling hours provided each client daily, weekly, or
monthly,
d. Number and types of reporting measures.
3. The Service Agency agrees to furnish the Brazos County Juvenile Probation Department
the annual indicators which express the effectiveness of the Service Agency in providing
public benefit.
These measurable outcomes will be submitted annually and may include:
a. The percentage of clients successfully completing the program.
b. The percentage of clients who are reunified with family or guardians.
C. The percentage of youth who remain drug-free, do not re-offend, and/or remain
in school for a designated aftercare period.
III. EXAMINATION OF PROGRAM AND RECORDS
A. The Service Agency agrees that it will permit Brazos County to examine and evaluate its
program of services provided under the terms of this Contract and to review Brazos County
client records. This examination and evaluation of the program will include unscheduled site
visitations, observation of programs in operation, interviews, and the administration of
questionnaires to the staff of the Service Agency and the client.
B. The Service Agency shall provide Brazos County such descriptive information on contracted
clients as requested on forms provided by Brazos County.
C. The Service Agency shall provide Brazos County their annual TJPC Facility Monitoring Report,
facility Registry information, TDPRS and TCADA monitoring or standards compliance reports, and
child abuse and neglect investigation statistics. These shall be provided annually prior to
contract execution.
D. The Service Agency agrees to maintain and make available for inspection, audit, or reproduc-
tion by an authorized representative of Brazos County, books, documents, and other evidence
pertaining to the cost and expenses of this Contract, hereinafter called the Records. This
Includes profit and loss statement, annual financial statements, and outside, independent
audits. These documents will be provided to Brazos County prior to entering into or renewing
contract.
The Service Agency agrees to maintain these Records for three (3) years after final payment or
until the State-approved audit has been made and all questions therefrom are resolved.
F. The Service Agency shall adhere to all applicable state and federal laws and Regulations
pertinent to the Service Agency's provision of services to Brazos County.
G. Under Section 231.006, Family Code, the Service Agency certifies that it is not ineligible to
receive the specified grant, loan, or payment and acknowledges that this contract may be
terminated and payment may be withheld if this certification is inaccurate.
PosiWe Steps, Inc. RTC - Contract Period 09/01/06 - 08/31/07 g-S 9$ Page 3 of 6
IV. FEE ASSESSMENT
A. Clients or their families shall not be assessed fees for services by the Service Agency unless
arrangements are specified by the Court. This does not preclude reasonable attempts to seek
voluntary contribution from families of County clients for donations of clothing, personal articles,
and funds to assist in supporting a youth's rehabilitation.
B. Any and all medical treatments required to meet the needs of the child shall be the sole
responsibility of the said child's parent(s), guardian(s), or court-ordered appointed conservator,
by either personal payment, health insurance, or Medicaid coverage, as well as clothing, or
other expenses not provided for in the Service Agency's program. It is the Service Agency's
responsibility to ensure the child's eligibility for Medicaid. Brazos County will not be responsible
for medical expenses for a child who is Medicaid eligible. In the event that the parent or
guardian is unable to assume this financial responsibility, the Brazos County Juvenile Probation
Department will assume such to a limited extent provided funds are available and prior
authorization by the Chief Executive Officer has been secured, accepting only genuine
medical emergencies.
C. If a client is eligible for fiscal support from another state agency or organization, the Service
Agency shall ensure that Brazos County is not charged for such fiscal support for which the
client is otherwise eligible.
D. The Service Agency agrees to account separately for the receipt and expenditure of any and
all state funds received from Brazos County. These state funds are dispersed through the Texas
Juvenile Probation Commission to fund residential care. These records will be included in the
information provided to Brazos County at the time of contract renewal or execution of an initial
contract.
V. EQUAL OPPORTUNITY
Services shall be provided by the Service Agency in compliance with the Civil Rights Act of 1964. The
Service Agency will not discriminate against any employee, applicant for employment, or client
because of race, religion, color, sex, national origin, age, or handicapping condition.
The Service Agency will take affirmative action to ensure that applicants are employed, and that the
employees are treated during employment without regard to their race, religion, color, sex, national
origin, age, or handicapping condition.
VI. OFFICIALS NOT TO BENEFIT
No officer, member, or employee of Brazos County and no member of its governing body, and no
other public officials of the governing body of the locality or localities in which the project is situated or
being carried out who exercise any functions or responsibilities in the review or approval of the under-
taking or carrying out of this project, shall participate in any decision relating to this Contract which
affects his personal interest or have any personal or pecuniary interest, direct or indirect, in this
Contract or the proceeds thereof.
VII. INDEMNIFICATION
It is further agreed that the Service Agency will indemnify and hold harmless Brazos County against any
and all negligence, liability, loss, costs, claims, or expenses arising out of wrongful and negligent act(s)
of commission or omission of the Service Agency, Its agents, servants, or employees arising from
activities under this Contract. The Service Agency shall have no obligations to Indemnify and hold
harmless Brazos County for any act(s) of commission or omission of Brazos County or Brazos County's
Positive Steps, Inc. RTC - Contract Period 09/01/06 - 08/31/07 S,5, g9 9 Page 4 of 6
agents, servants, or employees arising from or related to this Contract from which a claim or other
action is made.
VIII. DEFAULT
Brazos County may, by written notice of default to the Service Agency, terminate the whole or any part
of this Contract in any one of the following circumstances:
A. If the Service Agency fails to perform the work called from by this Contract within the time
specified herein or any extension thereof, or
B. If the Service Agency fails to perform any of the other provisions of this Contract, or so fails to
prosecute the work as to endanger performance of this Contract in accordance to its terms,
and in either of these two circumstances does not cure such failure within a period of ten (10)
days (or such extension as authorized by Brazos County in writing) after receiving notice of
default.
C. In the instance where a breach of contract by default occurs, payment will be refunded to
Brazos County by the Service Agency.
IX. DANGEROUS CHILDREN
The Service Agency may be working with violent and potentially dangerous persons. Therefore, it is the
Service Agency's duty to alert and inform the Brazos County Placement Officer and the Chief
Executive Officer or his designee of any threatened or potentially dangerous situation which may arise
from or in conjunction with any services the Service Agency provides hereunder. The Service Agency
further agrees that Brazos County is not responsible for such violent or dangerous conduct, or liable for
any damages arising therefrom, on the part of any persons with whom the Service Agency works or
comes into contact with pursuant to this Agreement.
X. TERMINATION
A. This contract may be terminated by either party by giving ten (10) days written notice to the
other party hereto of the intention to terminate.
B. Termination of the clients residence with or receipt of services from the Service Agency shall
occur only after notifying the Brazos County Placement Officer of the causes and with sufficient
lead time of at least ten (10) days to allow alternate placement or referral for service.
XI. LAW AND VENUE
In any legal action arising under this Contract, the laws of Texas shall apply and venue shall be in
Brazos County.
XII. CONTRACT PERIOD
The contract period will begin on the 1 ' day of September, 2006, and will terminate on the 31 st day of
August, 2007.
Positive Steps. Inc. RTC - Contract Period 09/01/06 - 08/31/07
Page 5 of 6
8s 0
BRAZOS COUNTY
Randy Sims, County Judge
and Brazos County Juv e Board Chair
Doug Vance, PhD, Executive Director
Juvenile Services Department
Date
9-3),Q b
Date
PRIINT BILLING NAME AND ADDRESS:
X11 o
Date
Title
P INT FACIU Y NAME AND ADDRESS: FACILITY TELEPHONE NUMBER:
osffid 'S s 913 5a)-0351.
P. 0- o I
l As%u i CS I `~C ~17~~9
t
IWM
mz i
[Y11SSOU 1 " ~jy- -734s~
NTACT PERSON:
P^RI~T NAME OF =1)1~
TCP LICENSING REPRESE ATIVE:
FAWT
BILLING TELEPHONE NUMBER;
10 5d)- 6 "q
FEDERAL TAX IDENTIFICATION NUMBER:
CPS TELEPHONE NUMBER:
713 qq0-5x)j
Positive Steps. Inc. RTC - Contract Period 09/01/06-08/31/07
8s n I
Page 6 of 6
PRINTED name of person signing this Contract
STATE OF TEXAS C~)
COUNTY OF BRAZOS
CONTRACT FOR RESIDENTIAL SERVICES
In accordance with provisions of the Governor's Office, Criminal Justice Division Grant, Brazos County,
and Lutheran Social Services, hereinafter called Service Agency, by this Agreement, and in consideration of
the mutual promises set forth below, agree that:
PROVISION OF SERVICES
The Service Agency agrees to provide the following services, which shall be limited to alleged or
adjudicated juvenile offenders in licensed child care facilities:
Specialized -$118.20;
Intense -$207.62.
A. For and in consideration of the above described services, Brazos County agrees to pay the
Service Agency an amount not to exceed Specialized -$118.20, Intense -$207.62. This fee does
not exceed the actual cost of child care in the Service Agency, which is the same as above,
and does not exceed the amount allowed in the current Criminal Justice Division/Health and
Human Services Maximum Rate Schedule. Total reimbursement under this contract shall not
exceed awarded grant amount.
B. If a child is certified to be eligible for the Title IV-E Reimbursement Program and the rate stated
in Section I.A. above is different that the Level of Care rate assigned to that child as per the
Health and Human Services Code, that child will be billed at the actual Level of Care rate.
C. Recognizing that a part of a client's rehabilitation program may include time away from the
residential setting of the Service Agency such as weekends, holidays, etc., and that the Service
Agency must retain space for this client until his return, Brazos County will pay the Service
Agency the above agreed upon amount for such regularly scheduled days away from the
Service Agency or its program providing they do not exceed ten (10) days' payment.
D. If a client makes an unauthorized departure from the Service Agency, Brazos County shall be
notified immediately. If the client returns to the Service Agency within ten (10) days or prior to
the last billing day of the month, whichever shall occur first, the Service Agency shall receive
payment for those days the client was absent from the Service Agency, but not to exceed ten
(10) days' payment.
E. The Service Agency is under no obligation to retain space for the client in unauthorized
departure situations.
Payment is to be made monthly. Claim for payment will be submitted no later than ten (10)
days from the last day of the month for which payment is being requested.
G. Each billing should contain the name of the client or clients for whom payment is being
requested, along with the number of days (stated consecutively) for which payment is
requested.
H. The Service Agency Is under no obligation to accept a client who is deemed inappropriate for
placement in the program by the Service Agency.
1. The Service Agency shall be licensed by the Texas Department of Public and Regulatory
Services or an equally equivalent agency for their programs.
Lutheran Social Services - Contract Period 09/01/06 - 08/31/07 9S Page 1 of 6
J. The Service Agency shall meet all other required licenses pertaining to health, fire and safety
standur<is
K. If a child in placermnt at the Service Agency makes an unauthorized departure, becomes
seriously ill, or is involved r) an incident of a serious nature, the Service Agency shall notify the
Brazos County Placement Officer immediately and ensure that parents and proper authorities,
including the Texas Department of Public and Regulatory Services, are notified.
L. Brazos County reserves the right to terminate the child's placement at the Service Agency at its
discretion. The Service Agency must not release the child to any person or agency other than
Brazos County without the express consent of Brazos County.
M. Brazos County must approve the child's participation in any furloughs, home visits, or extended
agency trips.
N. Unless otherwise stipulated by Brazos County, the child may visit freely with parents and relatives
at the home in accordance with established Service Agency policies.
0. Suspected or alleged cases of child abuse must be immediately reported to the Brazos County
Placement Officer and the Department of Public and Regulatory Services.
INDIVIDUAL CASE PLAN AND FAMILY INVOLVEMENT
A. Each client placed with the Service Agency shall have a written Case Plan developed in
concert with the client and mutually agreed upon by the appropriate Service Agency staff and
appropriate Brazos County personnel prior to placement.
B. The Case Plan shall be reviewed jointly by the appropriate Service Agency staff, the child, and
appropriate Brazos County personnel at reasonable intervals, not to exceed ninety (90) days, to
assess the client's progress with modification of the Case Plan being made when indicated.
C. The Case Plan shall contain the reasons why the placement will benefit the client; shall specify
behavioral goals and objectives being sought for each client; shall state how the goals and
objectives are to be achieved in the Service Agency placement; and shall state how the
parent(s), guardian(s), and where possible, grandparents or other extended family members
will be involved in the Case Plan to assist in preventing or controlling the client's alleged
delinquent behavior or conduct indicating a need for supervision as defined in the Texas Family
Code.
D. Copies of the original Case Plan and the periodic review are to be maintained by the Service
Agency and the Brazos County Placement Officer.
Goals, Outputs, and Measurable Outcomes:
The Service Agency agrees to pursue the goals and values of the Brazos County
Juvenile Probation Department through providing services to clients which enable client
growth and development to the client's fullest potential. This development will be
through the provision of a safe, drug-free environment in which counseling services are
utilized as tools for educational, emotional, and behavioral catharsis.
2. The Service Agency shall provide the Brazos County Juvenile Probation Department,
within ten (10) working days, information which outlines the services provided to clients.
These output measures might include, but are not limited to:
a. Average length of stay of clients.
b. Specific type of milieu implemented by the Service Agency.
Lutheran Social Services - Contract Period 09/01/06 - 08/J 1 /07 C 5 Page 2 or 6
O 93
C. Average number of counseling hours provided each client daily, weekly, or
monthly.
d. Number and types of reporting measures.
The Service Agency agrees to furnish the Brazos County Juvenile Probation Department
the annual indicators which express the effectiveness of the Service Agency in providing
public benefit.
These measurable outcomes will be submitt ed annually and may include:
a. The percentage of clients successfully completing the program.
b. The percentage of clients who are reunified with family or guardians.
C. The percentage of youth who remain drug-free, do not re-offend, and/or remain
in school for a designated aftercare period.
III. EXAMINATION OF PROGRAM AND RECORDS
A. The Service Agency agrees that it will permit Brazos County to examine and evaluate its
program of services provided under the terms of this Contract and to review Brazos County
client records. This examination and evaluation of the program will include unscheduled site
visitations, observation of programs in operation, interviews, and the administration of
questionnaires to the staff of the Service Agency and the client.
B. The Service Agency shall provide Brazos County such descriptive information on contracted
clients as requested on forms provided by Brazos County.
C. The Service Agency shall provide Brazos County their annual TJPC Facility Monitoring Report,
facility Registry information, TDPRS and TCADA monitoring or standards compliance reports, and
child abuse and neglect investigation statistics. These shall be provided annually prior to
contract execution.
D. The Service Agency agrees to maintain and make available for inspection, audit, or reproduc-
tion by an authorized representative of Brazos County, books, documents, and other evidence
pertaining to the cost and expenses of this Contract, hereinafter called the Records. This
includes profit and loss statement, annual financial statements, and outside, independent
audits. These documents will be provided to Brazos County prior to entering into or renewing
contract.
E. The Service Agency agrees to maintain these Records for three (3) years after final payment or
until the State-approved audit has been made and all questions therefrom are resolved.
The Service Agency shall adhere to all applicable state and federal laws and Regulations
pertinent to the Service Agency's provision of services to Brazos County.
G. Under Section 231.006, Family Code, the Service Agency certifies that it is not ineligible to
receive the specified grant, loan, or payment and acknowledges that this contract may be
terminated and payment may be withheld if this certification is inaccurate.
IV. FEE ASSESSMENT
A. Clients or their families shall not be assessed fees for services by the Service Agency unless
arrangements are specified by the Court. This does not preclude reasonable attempts to seek
voluntary contribution from families of County clients for donations of clothing, personal articles,
and funds to assist in supporting a youth's rehabilitation.
Lutheran Social Services - Contract Period 09/01/06 - 08/31/07 Page 3 or 6
Es q1
B. Any and all medical treatments required to meet the needs of the child shall be the sole
responsibility of the said child's parent(s), guardian(s), or court-ordered appointed conservator,
by either personal payment, health insurance, or Medicaid coverage, as well as clothing, or
other expenses not provided for in the Service Agency's program. It is the Service Agency's
responsibility to ensure the child's eligibility for Medicaid. Brazos County will not be responsible
for medical expenses for a child who is Medicaid eligible. In the event that the parent or
guardian is unable to assume this financial responsibility, the Brazos County Juvenile Probation
Department will assume such to a limited extent provided funds are available and prior
authorization by the Chief Executive Officer has been secured, accepting only genuine
medical emergencies.
C. If a client is eligible for fiscal support from another state agency or organization, the Service
Agency shall ensure that Brazos County is not charged for such fiscal support for which the
client is otherwise eligible.
D. The Service Agency agrees to account separately for the receipt and expenditure of any and
all state funds received from Brazos County. These state funds are dispersed through the Texas
Juvenile Probation Commission to fund residential care. These records will be included in the
information provided to Brazos County at the time of contract renewal or execution of an initial
contract.
V. EQUAL OPPORTUNITY
Services shall be provided by the Service Agency in compliance with the Civil Rights Act of 1964. The
Service Agency will not discriminate against any employee, applicant for employment, or client
because of race, religion, color, sex, national origin, age, or handicapping condition.
The Service Agency will take affirmative action to ensure that applicants are employed, and that the
employees are treated during employment without regard to their race, religion, color, sex, national
origin, age, or handicapping condition.
Vi. OFFICIALS NOT TO BENEFIT
No officer, member, or employee of Brazos County and no member of its governing body, and no
other public officials of the governing body of the locality or localities in which the project is situated or
being carried out who exercise any functions or responsibilities in the review or approval of the under-
taking or carrying out of this project, shall participate in any decision relating to this Contract which
affects his personal interest or have any personal or pecuniary interest, direct or indirect, in this
Contract or the proceeds thereof.
VII. INDEMNIFICATION
It is further agreed that the Service Agency will indemnify and hold harmless Brazos County against any
and all negligence, liability, loss, costs, claims, or expenses arising out of wrongful and negligent act(s)
of commission or omission of the Service Agency, its agents, servants, or employees arising from
activities under this Contract. The Service Agency shall have no obligations to indemnify and hold
harmless Brazos County for any act(s) of commission or omission of Brazos County or Brazos County's
agents, servants, or employees arising from or related to this Contract from which a claim or other
action is made.
VIII. DEFAULT
Brazos County may, by written notice of default to the Service Agency, terminate the whole or any part
of this Contract in any one of the following circumstances:
A. If the Service Agency fails to perform the work called from by this Contract within the time
specified herein or any extension thereof, or
Lutheran Social Services - Contract Period 09/01/06 - 08/31/07 (~S Page 4 of 6
L
B. If the Service Agency fails to perform any of the other provisions of this Contract, or so fails to
prosecute the work as to endanger performance of this Contract in accordance to its terms,
and in either of these two circumstances does not cure such failure within a period of ten (10)
days (or such extension as authorized by Brazos County in writing) after receiving notice of
default.
C. In the instance where a breach of contract by default occurs, payment will be refunded to
Brazos County by the Service Agency.
IX. DANGEROUS CHILDREN
The Service Agency may be working with violent and potentially dangerous persons. Therefore, it is the
Service Agency's duty to alert and inform the Brazos County Placement Officer and the Chief
Executive Officer or his designee of any threatened or potentially dangerous situation which may arise
from or in conjunction with any services the Service Agency provides hereunder. The Service Agency
further agrees that Brazos County is not responsible for such violent or dangerous conduct, or liable for
any damages arising therefrom, on the part of any persons with whom the Service Agency works or
comes into contact with pursuant to this Agreement.
X. TERMINATION
A. This contract may be terminated by either party by giving ten (10) days written notice to the
other party hereto of the intention to terminate.
B. Termination of the clients residence with or receipt of services from the Service Agency shall
occur only after notifying the Brazos County Placement Officer of the causes and with sufficient
lead time of at least ten (10) days to allow alternate placement or referral for service.
A. LAW AND VENUE
In any legal action arising under this Contract, the laws of Texas shall apply and venue shall be in
Brazos County.
XII. CONTRACT PERIOD
The contract period will begin on the 1 st day of September, 2006, and will terminate on the 31 st day of
August, 2007.
BRAZOS COUNTY
Randy Sims, CountyAdde
and Brazos Coun Juvenile Board Chairman
J! ii, voi-so
Doug Vance, PfiD, Executive Director
Juvenile Services Department
Date
F, 31-® ~
Date
Lutheran Social Services - Contract Period 09/01/06 - 08/31 /07 Page 5 of 6
Ss 9~
SERVICE AGENCY
qI-c-o" A
Authorized Signatur Z
Date
b0A yaxtm
PRIMED name of person si ning this Contract
PRINT FACILITY NAME AND ADDRESS:
1AU wwl st al &,h (.eS
`6 > 5 Cis Payy.
N 5-h V) ITY -7s-7cA
PRINT BILLING NAME AND ADDRESS:
5ftv,U cis aoove
PRINT NAME OF BILLING CONTACT PERSON:
CPS LICENSING REPRESENTATIVE:
9v V P o Rsi 5 Pyo~t vu w►s
Title
FACILITY TELEPHONE NUMBER:
01Z " I ow
BILLING TELEPHONE NUMBER:
C/) 12 4061 IWO
FEDERAL TAX IDENTIFICATION NUMBER:
14 IID9140
CPS TELEPHONE NUMBER:
Lutheran Social Services - Contract Period 09/01/06 - 08/31/07 q Page 6 of 6
STATE OF TEXAS
COUNTY OF BRAZOS
CONTRACT FOR RESIDENTIAL SERVICES
I3 (C)
In acc dance with provisions of the Governor's Office, Criminal Justice Division Grant, Brazos County,
and Cornell rr tions of Texas, Inc., db&G mapbell -Gfiffin-Genter-GPA Texas Adolescent Treatment
Center, her r called Service Agency, by this Agreement, and in consideration of the mutual promises set
forth below, agree that: * operating
PROVISION OF SERVICES
The Service Agency agrees to provide the following services, which shall be limited to alleged or
adjudicated juvenile offenders in licensed child care facilities:
Moderate (Level 3 and Level 4M)-$82.22;
Specialized (Level 4S and Level 5)-$118.20;
Intense (Level 6)-$207.62.
A. For and in consideration of the above described services, Brazos County agrees to pay the
Service Agency an amount not to exceed Moderate (Level 3 and Level 4M)-$82.22, Specialized
(Level 4S and Level 5)-$118.20, Intense (Level 6)-$207.62. This fee does not exceed the actual
cost of child care in the Service Agency, which is the same as above, and does not exceed the
amount allowed in the current Criminal Justice Division/Health and Human Services Maximum
Rate Schedule. Total reimbursement under this contract shall not exceed awarded grant
amount.
B. If a child is certified to be eligible for the Title IV-E Reimbursement Program and the rate stated
in Section I.A. above is different that the Level of Care rate assigned to that child as per the
Health and Human Services Code, that child will be billed at the actual Level of Care rate.
C. Recognizing that a part of a client's rehabilitation program may include time away from the
residential setting of the Service Agency such as weekends, holidays, etc., and that the Service
Agency must retain space for this client until his return, Brazos County will pay the Service
Agency the above agreed upon amount for such regularly scheduled days away from the
Service Agency or its program providing they do not exceed ten (10) days' payment.
D. If a client makes an unauthorized departure from the Service Agency, Brazos County shall be
notified immediately. If the client returns to the Service Agency within ten (10) days or prior to
the last billing day of the month, whichever shall occur first, the Service Agency shall receive
payment for those days the client was absent from the Service Agency, but not to exceed ten
(10) days' payment.
E. The Service Agency is under no obligation to retain space for the client in unauthorized
departure situations.
F. Payment is to be made monthly. Claim for payment will be submitted no later than ten (10)
days from the last day of the month for which payment is being requested.
G. Each billing should contain the name of the client or clients for whom payment is being
requested, along with the number of days (stated consecutively) for which payment is
requested.
H. The Service Agency is under no obligation to accept a client who is deemed inappropriate for
placement in the program by the Service Agency,
Cornell Corrections of Texas, Inc. - Contract Period 09/01/06 - 08/31/07 Page 1 of 6
~s q 8.
I. The Service Agency shall be licensed by the Texas Department of Public and Regulatory
Services or an equally equivalent agency for their programs.
The Service Agency shall meet all other required licenses pertaining to health, fire and safety
standards.
K. If a child in placement at the Service Agency makes an unauthorized departure, becomes
seriously ill, or is involved in an incident of a serious nature, the Service Agency shall notify the
Brazos County Placement Officer immediately and ensure that parents and proper authorities,
including the Texas Department of Public and Regulatory Services, are notified.
L. Brazos County reserves the right to terminate the child's placement at the Service Agency at its
discretion. The Service Agency must not release the child to any person or agency other than
Brazos County without the express consent of Brazos County.
M. Brazos County must approve the child's participation in any furloughs, home visits, or extended
agency trips.
N. Unless otherwise stipulated by Brazos County, the child may visit freely with parents and relatives
at the home in accordance with established Service Agency policies.
0. Suspected or alleged cases of child abuse must be immediately reported to the Brazos County
Placement Officer and the Department of Public and Regulatory Services.
INDIVIDUAL CASE PLAN AND FAMILY INVOLVEMENT
A. Each client placed with the Service Agency shall have a written Case Plan developed in
concert with the client and mutually agreed upon by the appropriate Service Agency staff and
appropriate Brazos County personnel prior to placement.
B. The Case Plan shall be reviewed jointly by the appropriate Service Agency staff, the child, and
appropriate Brazos County personnel at reasonable intervals, not to exceed ninety (90) days, to
assess the client's progress with modification of the Case Plan being made when indicated.
C. The Case Plan shall contain the reasons why the placement will benefit the client; shall specify
behavioral goals and objectives being sought for each client; shall state how the goals and
objectives are to be achieved in the Service Agency placement; and shall state how the
parent(s), guardian(s), and where possible, grandparents or other extended family members
will be involved in the Case Plan to assist in preventing or controlling the client's alleged
delinquent behavior or conduct indicating a need for supervision as defined in the Texas Family
Code.
D. Copies of the original Case Plan and the periodic review are to be maintained by the Service
Agency and the Brazos County Placement Officer.
E. Goals, Outputs, and Measurable Outcomes:
The Service Agency agrees to pursue the goals and values of the Brazos County
Juvenile Probation Department through providing services to clients which enable client
growth and development to the client's fullest potential. This development will be
through the provision of a safe, drug-free environment In which counseling services are
utilized as tools for educational, emotional, and behavioral catharsis.
2. The Service Agency shall provide the Brazos County Juvenile Probation Department,
within ten (10) working days, information which outlines the services provided to clients.
These output measures might include, but are not limited to:
Cornell Corrections of Texas, Inc. - Contract Period 09/01/06 - G8/31/07 Y13 9 q Page 2 of 6
a. Average length of stay of clients.
b. Specific type of milieu implemented by the Service Agency.
C, Average number of counseling hours provided each client daily, weekly, or
monthly.
d. Number and types of reporting measures.
3. The Service Agency agrees to furnish the Brazos County Juvenile Probation Department
the annual indicators which express the effectiveness of the Service Agency in providing
public benefit.
These measurable outcomes will be submitted annually and may include:
a. The percentage of clients successfully completing the program.
b. The percentage of clients who are reunified with family or guardians.
C. The percentage of youth who remain drug-free, do not re-offend, and/or remain
in school for a designated aftercare period.
III. EXAMINATION OF PROGRAM AND RECORDS
A. The Service Agency agrees that it will permit Brazos County to examine and evaluate its
program of services provided under the terms of this Contract and to review Brazos County
client records. This examination and evaluation of the program will include unscheduled site
visitations, observation of programs in operation, interviews, and the administration of
questionnaires to the staff of the Service Agency and the client.
B. The Service Agency shall provide Brazos County such descriptive information on contracted
clients as requested on forms provided by Brazos County.
C. The Service Agency shall provide Brazos County their annual TJPC Facility Monitoring Report,
facility Registry Information, TDPRS and TCADA monitoring or standards compliance reports, and
child abuse and neglect investigation statistics. These shall be provided annually prior to
contract execution.
D. The Service Agency agrees to maintain and make available for inspection, audit, or reproduc-
tion by an authorized representative of Brazos County, books, documents, and other evidence
pertaining to the cost and expenses of this Contract, hereinafter called the Records. This
includes profit and loss statement, annual financial statements, and outside, independent
audits. These documents will be provided to Brazos County prior to entering into or renewing
contract.
The Service Agency agrees to maintain these Records for three (3) years after final payment or
until the State-approved audit has been made and all questions therefrom are resolved.
The Service Agency shall adhere to all applicable state and federal laws and Regulations
pertinent to the Service Agency's provision of services to Brazos County.
G. Under Section 231.006, Family Code, the Service Agency certifies that it is not ineligible to
receive the specified grant, loan, or payment and acknowledges that this contract may be
terminated and payment may be withheld if this certification is inaccurate.
Cornell Corrections of Texas, Inc. - Contract Period 09/01/06 - 08/31/07 FS lDO Page 3 of 6
U
IV. FEE ASSESSMENT
A. Clients or their families shall not be assessed fees for services by the Service Agency unless
arrangements are specified by the Court. This does not preclude reasonable attempts to seek
voluntary contribution from families of County clients for donations of clothing, personal articles,
and funds to assist in supporting a youth's rehabilitation.
B. Any and all medical treatments required to meet the needs of the child shall be the sole
responsibility of the said child's parent(s), guardian(s), or court-ordered appointed conservator,
by either personal payment, health insurance, or Medicaid coverage, as well as clothing, or
other expenses not provided for in the Service Agency's program. It is the Service Agency's
responsibility to ensure the child's eligibility for Medicaid. Brazos County will not be responsible
for medical expenses for a child who is Medicaid eligible. In the event that the parent or
guardian is unable to assume this financial responsibility, the Brazos County Juvenile Probation
Department will assume such to a limited extent provided funds are available and prior
authorization by the Chief Executive Officer has been secured, accepting only genuine
medical emergencies.
C. If a client is eligible for fiscal support from another state agency or organization, the Service
Agency shall ensure that Brazos County is not charged for such fiscal support for which the
client is otherwise eligible.
D. The Service Agency agrees to account separately for the receipt and expenditure of any and
all state funds received from Brazos County. These state funds are dispersed through the Texas
Juvenile Probation Commission to fund residential care. These records will be included in the
information provided to Brazos County at the time of contract renewal or execution of an initial
contract.
V. EQUAL OPPORTUNITY
Services shall be provided by the Service Agency in compliance with the Civil Rights Act of 1964. The
Service Agency will not discriminate against any employee, applicant for employment, or client
because of race, religion, color, sex, national origin, age, or handicapping condition.
The Service Agency will take affirmative action to ensure that applicants are employed, and that the
employees are treated during employment without regard to their race, religion, color, sex, national
origin, age, or handicapping condition.
Vl. OFFICIALS NOT TO BENEFIT
No officer, member, or employee of Brazos County and no member of its governing body, and no
other public officials of the governing body of the locality or localities in which the project is situated or
being carried out who exercise any functions or responsibilities in the review or approval of the under-
taking or carrying out of this project, shall participate in any decision relating to this Contract which
affects his personal interest or have any personal or pecuniary interest, direct or indirect, in this
Contract or the proceeds thereof.
VII. INDEMNIFICATION
It is further agreed that the Service Agency will indemnify and hold harmless Brazos County against any
and all negligence, liability, loss, costs, claims, or expenses arising out of wrongful and negligent act(s)
of commission or omission of the Service Agency, its agents, servants, or employees arising from
activities under this Contract. The Service Agency shall have no obligations to indemnify and hold
harmless Brazos County for any act(s) of commission or omission of Brazos County or Brazos County's
agents, servants, or employees arising from or related to this Contract from which a claim or other
action is made.
Cornell Correcfions of Texas, Inc. - Contract Period 09/01/06 - 08/31/07 Page 4 of 6
_S]5 /o
Vill
IX.
X.
A
Al.
DEFAULT
Brazos County may, by written notice of default to the Service Agency, terminate the whole or any part
of this Contract in any one of the following circumstances:
A. If the Service Agency fails to perform the work called from by this Contract within the time
specified herein or any extension thereof; or
B. If the Service Agency fails to perform any of the other provisions of this Contract, or so fails to
prosecute the work as to endanger performance of this Contract in accordance to its terms,
and in either of these two circumstances does not cure such failure within a period of ten (10)
days (or such extension as authorized by Brazos County in writing) after receiving notice of
default.
C. In the instance where a breach of contract by default occurs, payment will be refunded to
Brazos County by the Service Agency.
DANGEROUS CHILDREN
The Service Agency may be working with violent and potentially dangerous persons. Therefore, it is the
Service Agency's duty to alert and inform the Brazos County Placement Officer and the Chief
Executive Officer or his designee of any threatened or potentially dangerous situation which may arise
from or in conjunction with any services the Service Agency provides hereunder. The Service Agency
further agrees that Brazos County is not responsible for such violent or dangerous conduct, or liable for
any damages arising therefrom, on the part of any persons with whom the Service Agency works or
comes into contact with pursuant to this Agreement.
TERMINATION
A. This contract may be terminated by either party by giving ten (10) days written notice to the
other party hereto of the intention to terminate.
B. Termination of the clients residence with or receipt of services from the Service Agency shall
occur only after notifying the Brazos County Placement Officer of the causes and with sufficient
lead time of at least ten (10) days to allow alternate placement or referral for service.
LAW AND VENUE
In any legal action arising under this Contract, the laws of Texas shall apply and venue shall be in
Brazos County.
CONTRACT PERIOD
The contract period will begin on the 1 st day of September, 2006, and will terminate on the 31 st day of
August, 2007.
Cornell Corrections of Texas, Inc. - Contract Period 09/01/06 - 08/31/07 OJ /0 9 Page 5 of 6
r
BRAZOS COUNTY
Randy Sims, Coin udge
and Brazos County Juvenile Board Chairman
Doug Van , PhD, Executive-Director
Juvenile Services Department
SERVICE AGENCY
Authorized ignature
Jonathan P. Swatsburg
PRINTED name of person signing this Contract
PRINT FACILITY NAME AND ADDRESS:
Texas Adolescent Treatment Center
Date
I y✓f
Date
8/23/06
Date
Vice President
Title
FACILITY TELEPHONE NUMBER:
210-568-8500
8550 Huebner Road
San Antonio, TX 78240
PRINT BILLING NAME AND ADDRESS:
Cornell Corrections of Texas, Inc.
C/O JPMorganChase
Attention: Carolyn Frazier
66H00 Travis, Suite 1150
PRQI Nf k OF BILLING2CONTACT PERSON:
Michelle Martenson Phone: 210-568-8537
CPS LICENSING REPRESENTATIVE:
Lorena Torres
BILLING TELEPHONE NUMBER:
See Billing Contact below.
FEDERAL TAX IDENTIFICATION NUMBER:
74-2650651
CPS TELEPHONE NUMBER:
210-304-3987
Cornell Corrections of Texas, Inc. - Contract Period 09/01/06 - 08/31/07
i's 103 Page 6 of 6
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RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to renew the current
Proposal for LANDSCAPE MAINTENANCE SERVICE, RFP 2005-
050, at a 4% prices increase and in accordance with all terms and
conditions agreed to and accepted as part of RFP 2005-049. The new
RFP Number is 2006-048R.
I understand that RFP 2006-048R will be in effect from October 1,
2006 through September 30, 2007.
GREEN TEAMS, INC.
~p4r
Authorized Signature
Date
BRAZOSCOUNTY
Randy Sim,cfCounty Judge
Date
K~ t/ 0
Courthouse
13,704 00
Brazos Center
16,8 3,00
Boonville Cemeta
,501.00
Juvenile Center
1$,405.00
TOTAL
8,883.00
lys IN
I TABULATION SHEET I
?/uL
Date
REQUEST FOR PROPOSAL 2005-049
LANDSCAPE MAINTENANCE SERVICE
I TABULATION SHEET
Courthouse
$12,600.00
Brazos Center
$16,224;00
Boonville Cemetery
;77,212.09.
Juvenile Center
511,928 00
TOTAL
$47;864.00
q&wx~~
Date
-ff 51
r,
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET
FOR
FISCAL YEAR ENDING SEPTEMBER 30, 2007
Prepared by the County Budget Officer
4 w
August 22, 2006
8s lI3
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2007
TABLE OF CONTENTS
Pal=e No.
Table Of Contents i - iii
INTRODUCTORY SECTION
Budget Policy and Procedures 1-3
Proposed Resolution Levying a Tax Rate 4
Tax Rate Calculations 5-12
Sales Tax Projection 13
BUDGET SECTION
Combining Statements All Funds:
Comparative Analysis - Cash and Cash Equivalents Availability 14
Comparative Analysis - Expenditures 15
General Fund:
Anticipated Unreserved Fund Balance 16
Proposed Revenue Budget 17 - 20
Proposed Expenditure Budget Summary By Classification 21 - 27
Proposed Departmental Expenditure Budget By Function 28 - 30
Proposed Departmental Expenditure Budget 31 - 45
Proposed Salary For Elected Officials, Appointed Officials
and Department Heads 46 - 47
Proposed Budget General Fund - Contingency Provisions 48 - 49
County Health Endowment Fund:
Available Unreserved Fund Balance 50
Proposed Budget 51
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2007
TABLE OF CONTENTS
Special Revenue Funds:
Proposed Budget Summary
Revenues and Expenditures - All Special Revenue Fund Types
State Lateral Road
Unclaimed Property Fund
Law Library
Alternative Dispute Resolution
Law Enforcement Education
County Records Management and Preservation
County Clerk Records Management and Preservation
Time Payment Fee
Courthouse Security
District Clerk Management Fund
Justice of the Peace Technology Fund
Forfeitures
D. A. Hot Check Collections Fund
Bail Bond Board Fee Fund
Voter Registration
Vehicle Inventory Tax Interest
Sheriff Crime Fund
District Attorney Crime Fund
Primary Election Services Fund
Grant Funds:
Proposed Budget Summary
Proposed Grant Fund Expenditures Summary Support
Comprehensive Underage Drinking Enforcement Program
VINE Program
T. J. P. C. - State Aid
T. J. P. C. - Salary Adjustment
Page No.
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET
For The Fiscal Year Ending September 30, 2007
TABLE OF CONTENTS
Grant Funds (cont.):
T.J.P.C. - F- Progressive Sanctions JPO 77
T.J.P.C. - G - Progressive Sanctions 1-2-3 78
T.J.P.C. - O - Progressive Sanctions ISJPO 79
Juvenile Community Corrections Block Grant 80
Metropolitan Planning Organization 81
Criminal Law Enforcement Assistance and Response Team 82
Help America Vote Act - Education Fund 83
Help America Vote Act - General Compliance Fund 84
Debt Service Fund:
Analysis of Reserved Fund Balance 85
Proposed Budget 86
Schedule of General Long Term Debt 87 - 88
Schedule of Debt Retirement by Years 89
Schedule of Revenues, Expenditures, Reserved Fund Balance
and Respective Debt Service Tax Rates by Years 90
Anticipated Future Debt Service Requirements 91 - 92
Capital Project Funds:
Combining Schedule of All Capital Improvements 93
Detailed Capital Improvement Funds 94- 100
Proprietary Fund:
Health and Life Insurance - Internal Service Fund:
Analysis of Reserved Fund Balance
Proposed Budget
Position Control
Salary and Wages/Employee Benefit Expense
101
102
103-185
INTRODUCTORY
SECTION
Y.5 l
BRAZOS COUNTY, TEXAS
BUDGET POLICY AND PROCEDURES
In compliance with Local Government Code, Section 111.002 through Section 111.006, this
document has been prepared and has been properly delivered to the Commissioners of
Brazos County and has been properly filed with the County Clerk of Brazos County for
public inspection and review.
COUNTY ORGANIZATION
Texas county government is generally an extension of state government, focusing on the
judicial system, health and welfare services, law enforcement and road construction. Texas
counties seldom have responsibility for schools, water and sewer systems, electric utilities and
commercial airports. County governments in Texas have no ordinance making powers, other
than those explicitly granted by the State Legislature.
Brazos County shares organizational features with the other 253 counties in the State: a
governing body (the Commissioners' Court) consisting of one member elected at large (the
County Judge), and four Commissioners elected from respective precincts. The County Judge is
so named because he has actual judicial responsibility in all but the largest of the Texas counties.
In Brazos County, the County Judge is an executive and an administrator, whose other primary
duties are the presiding officer of Commissioners' Court, and performing the duties of the Chief
Financial Officer.
Other elected officials include: the County and District Attorneys, the County and District
Clerks, the County Sheriff, the County Tax Assessor-Collector, the County Treasurer, three
District Judges, two County Courts at Law Judges and one Constable. In addition, Brazos
County has five elected justices of the peace and four elected constables. There are three
statutory appointed officials. The three District Judges appoint the County Auditor, who serves
with the County Judge as the chief financial officer for the County. The Juvenile Board appoints
the Director of Juvenile Services and the Juvenile Court Referee, which are both approved by
Commissioners' Court. The County Judge serves as the County Budget Officer.
The Commissioners' Court of Brazos County serves both as a legislative and executive
branch of government, with budget authority over the majority of county offices.
Commissioners' Court annually approves the budget for the County and the tax rate. For the past
several years the Court has adopted a classified budget as opposed to a line item budget. The
classified budget extends to the elected official and department head an element of managerial
control. All salary budgets prepared are based on position control as opposed to personnel.
The County Auditor is the official responsible for projecting revenues available for the
Commissioners' Court to use in resourcing the expenditures as required. The County Auditor
relies on historical data and statistical information from the individual fee offices when preparing
these projections.
1
95 IIg
COUNTY FUND STRUCTURE
The County's budget contains various funds. This document includes all funds for which
the Commissioners' Court has budgetary oversight responsibility. This includes funds supported
by tax revenues and funds supported by special revenues. Tax revenue is primarily used to fund
the General Fund and the Debt Service Fund. Commonly, the tax rate set by Commissioners'
Court is made up of two parts - "maintenance and operations" (M & O) and "interest and
sinking" (I & S). M & O tax revenue may be used by the Commissioners' Court as deemed
necessary. I & S tax revenue may only be used to pay principle and interest associated with
County debt.
The General Fund of the County includes the majority of operational and service
activities that the County is required to undertake. For the year ending September 30, 2007
approximately 68.7% of the revenues used to resource General Fund activities are developed
from tax revenues (ad valorem, sales and mixed drink taxes primarily). The General Fund
receives support from fines and fees collected by the various fee offices as well as interest
income from investment activity. The County receives about 1.4% of its' General Fund revenue
from State and Federal grant activity, and 15.6% of funding is resourced from available
unreserved fund balances.
Special Revenue funds are those funds for which the County collects revenues (fines,
fees, etc.) that must be used for a specific statutory activity. Each has been identified in the
attached documents and the source of revenues has been disclosed, as well as the related
budgeted expenditures.
The Debt Service Fund accounts for the receipt of tax revenue and the disbursement of
principal and interest associated with the County's debt. A primary objective of the
Commissioners' Court for several years has been to manage debt financing in a manner that
would allow the County to maintain its debt service tax rate at less than $0.08 cents per hundred
dollars valuation. For the year ending September 30, 2007 the Debt Service tax rate is proposed
at $0.062 cents per $100 of valuation.
The County's Proposed Budget embraces the use of several capital project funds -
General Capital Improvement Fund - Exposition Center - Judicial Software Improvement Fund
Capital Improvement Fund C.O. Series 2003, Capital Improvement Fund C.O. Series 2004, and
Capital Improvement Fund C.O. Series 2005. The Exposition Center will be financed through
the use of General Obligation Bonds approved by the taxpayers in 2000. $8,000,000 was issued
in 2001 and the remaining $10,500,000 was issued in September 2005. The General Capital
Improvement Fund is used to upgrade and replace existing equipment and facilities. The
Proposed Budget has dedicated funding during fiscal 2006-2007 to replace County equipment.
During the budget process, departments made requests to the Commissioners' Court for capital
support. Each of these requests was evaluated and prioritized. Top priority items have received
fiscal year funding.
There is one Proprietary Fund that administers the County's health and life insurance
activities for County employees, and for other entities that have elected to participate. Revenues
for the fund come from employee insurance premiums funded by the participating entity and
employee dependent premiums paid by the employee.
THE BUDGET PROCESS
The Commissioners' Court does not believe that budgeting is a one-time event. All
elected officials and department heads that have budgetary oversight responsibility are
encouraged to constantly monitor their budget levels. They are also encouraged to advise the
Budget Officer of major changes, when the need for a change becomes apparent. When
warranted, budget amendments are prepared to cover known overrun situations. No
departmental budget is allowed to be expended beyond the departments approved classified
budget level. The majority of the County's expenditures (60%) are related to salary and
employee benefits. Additionally, 40% of the County's expenditures are expended to comply with
contractual obligations and payment of purchase orders. The budget, once established, may not
be increased unless actual realized revenues exceed estimated revenues or the Commissioners'
Court has officially declared an emergency in keeping with the existing statutes.
All departmental requests for the new budget year are presented to the Budget Officer,
accompanied by documentation for major new programs within the department. New program
requests may be for supplies and support of a new program, or for expanding levels of
departmental service through additional personnel. The County Judge and the Commissioners
review the requests independently. Each department is given the opportunity to meet with the
Court in an informal session to discuss the department's operating requests. The sessions are
held as workshops, which are open to the public. All activity is recorded. During the budget
review, the Budget Officer obtains an understanding of, as well as support and documentation
for, each department's request. The Budget Officer includes the Commissioners in each step of
the process to ensure that specific requirements are accomplished; that goals are met; and issues
are resolved as soon as possible. Elected officials and department heads are asked to highlight
specific needs. In this manner the Commissioners' Court may then prioritize requests, weighing
them against available funding.
A two-week period is provided between the filing of the proposed budget and final
adoption proceedings. This period gives departments one more opportunity to review the
proposed budget, and to request adjustments and/or clarifications. The approved budget and
adopted tax rate is normally approved by the third week in September. This usually gives the
Tax office sufficient time to prepare and mail tax statements before October 1.
SUMMARY
Brazos County provides services to virtually all of its' approximately 162,000 residents.
However, these services are more highly concentrated among individuals who find themselves in
need of assistance or under the influence of the judicial system. Many services are provided
directly through the various County offices. Others are provided through cooperative
arrangements with other non-profit organizations as well as the City of Bryan and the City of
College Station. The proposed budget for fiscal year 2006-2007 provides adequate funding for
all levels of service, while at the same time it provides for reasonable reserves to maintain future
growth. The County will enter fiscal year 2007 with a strong balance sheet, adequate funding
and an experienced and cooperative management team to deal with the challenges of the future.
3
do
PROPOSED RESOLUTION LEVING A TAX RATE
FOR THE COUNTY OF BRAZOS
FOR THE TAX YEAR 2006
WHEREAS, the Commissioners Court is responsible for the levy for adoption of a tax
rate for Brazos County.
NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos
County, Texas does hereby levy or adopt the tax rate on $100 of valuation for the County of
Brazos for the tax year 2006 as follows:
$0.3930 for the purpose of maintenance and operations
$0.0620 for the payment of principal and interest on county debt
$0.4550 Total Proposed Tax Rate
BE IT FURTHER RESOLVED that the tax assessor-collector is hereby authorized to
assess and collect the taxes of Brazos County in Accordance with the above set rate.
ADOPTED this the day of 2006.
Randy Sims, County Judge
Lloyd Wasserman, Commissioner Precinct 1
Duane Peters, Commissioner Precinct 2
Kenny Mallard, Commissioner Precinct 3
Carey Cauley, Jr., Commissioner Precinct 4
Attested:
Karen McQueen, County Clerk
4
gs ai
BRAZOS COUNTY, TEXAS
CALCULATION OF EFFECTIVE AD VALOREM TAX RATE
For the Fiscal Year 2006 - 2007
Valuation:
Land Market Value $ 2,570,807,336
Improvements 6,732,014,351
Personal Property 1,090,082,565
Minerals 186,746,987
10,579,651,239
Adjustments:
Homestead Cap Adjustment
(41,128,430)
Exempt Property
(1,117,296,802)
AG Use - Loss
29,045,040
AG - Market Productivity
(630,812,160)
Over 65
(418,886,069)
Disabled Vet
(6,949,740)
Less Than $500:
Personal
Mineral (1,064,320)
Abatements
(47,273,188)
Freeport Exemption
(36,308,222)
Pollution
(4,143,296)
Charity Exemptions
(543,780)
Proration
(937,728)
(2,276,298,695)
Adjusted Net Taxable Value $ 8,303,352,544
100.00%
21.52%
78.48%
5
K'5- i o2a
BRAZOS COUNTY, TEXAS
CALCULATION OF EFFECTIVE AD VALOREM TAX RATE
For the Fiscal Year 2006 - 2007
Effective Tax Rate Calculation
2005 Total Taxable Value
2005 Tax Ceilings
Preliminary 2005 Adjusted Taxable Value
Add: 2005 Value Loss on Appeals of ARB
2006 Productivity of Ag Appraisal
Less: Absolute Exemptions
Partial Exemptions
2005 Market Value due to Ag Appraisal
2005 Total Tax Rate/$100 Valuation
2005 Adjusted Taxes
Add: Taxes Refunded during 2005
Less: Taxes Paid into TIFs during 2005
Adjusted 2005 Taxes
2006 Taxable Value
Railroad Rolling Stock
Less: Captured Appraised TIF Property
Adjusted Taxable Value
Less: Taxable Value of 2005 "New" Improvements
2006 Tax Ceilings
$ 7,453,227,468
$ (295,006,778)
$ 7,158,220,690
1,346,653
261,390
(1,255,020)
(22,477,040)
(5,449,602)
7,130,647,071
0.4650
$ 33,157,508
5,932
(555,633)
$ 32,607,807
$ 8,299,320,349
4,032,195
(146,211,293)
$ 8,157,141,251
(307,575,227)
(369,223,372)
$ 7,480,342,652
Effective Tax Rate 0.435913
BRAZOS COUNTY, TEXAS
PROPOSED 2006 TAX RATE
CALCULATION OF TAX REVENUE
Budget Period Ending September 30, 2007
HISTORICAL DEMOGRAPHICS:
TAX RATE
TAX NET TAXABLE GENERAL DEBT
YEAR VALUE FUND SERVICE TOTAL
1995
3,678,775,610
1996
3,817,495,232
1997
4,080,587,991
1998
4,234,312,672
1999
4,503,291,892
2000
4,950,081,368
2001
5,387,860,063
2002
5,738,197,523
'3
5,885,485,757
2w4
6,661,121,332
2005
7,334,859,241
Proposed
Tax Rate
2006
7,9349129,172
Over 65 Ceiling
Disabled Person
0.3669
0.
0431
0.3750
0.
0430
0.3722
0.
0452
0.3742
0.
0432
0.3777
0.
0397
0.3736
0.
0364
0.3857
0.
0343
0.3723
0.
0423
0.3839
0.
0511
0.4093
0.
0632
0.3949
0.
0701
0.3930 0.0620
@ 100%
$ 31,181,128 M & O
$ 4,917,350 I & S
$ 1,317,905
$ 119,739
$ 37,536,122
0.4100
0.4180
0.4174
0.4174
0.4174
0.4100
0.4200
0.4146
0.4350
0.4725
0.4650
0.4550
TAXES
LEVIED
15,082,980
15,957,130
17,032,374
17,674,021
18,796,740
20,295,334
22,629,012
23,790,567
25,601,863
31,473,798
34,107,095
36,099,574
@ 98%
$
30,557,505
$
4,819,003
$
1,291,547
$
117,344
$
36,785,399
'E5 r I a 4
BRAZOS COUNTY, TEXAS
PROPOSED 2006 TAX RATE
CALCULATION OF TAX REVENUE
Budget Period Ending September 30, 2007
OVERVIEW OF CERTIFIED 2006 TAX ROLL
Certified Tax Roll
Exemptions
Certified Tax Roll
Less:
TIF Captured Appraised
Value
Taxable value of new
Imp. Since 111105
Value Loss Due To AG
Exemption Appl.
Add:
Rolling stock
Adjusted Taxable Value
Net Valuation Increase Over 2005
% Valuation Increase Over 2005
$ 10,579,651,239
(2,276,298,695)
8,303,352,544
(146,211,293)
(307,575,227)
4,032,195
$ 7,853,598,219
$ 518,738,978
7.79%
G 8
BRAZOS COUNTY, TEXAS
PROPOSED 2006 TAX RATE
CALCULATION OF TAX REVENUE
Budget Period Ending September 30, 2007
CALCULATION OF 2006 DEBT SERVICE TAX RATE
2006-07 Debt Requirements
$
4,827,843
Anticipated Reserves
$
1,820,000
Required Reserves
$
1,820,000
Prior Year Excess Coll.
$
-
Certified 2002 Anticipated
Rate
100.00%
2006-07 Debt Adjusted For
Collections
$
4,827,843
Required Tax Rate 0.06199
RECAP OF ROLL BACK CALCULATION
2005 Maintenance & Operations Tax Rate
0.3949
2005 Adjusted Taxable Value
$ 7,130,647,071
2005 M & O Taxes
28,158,925
Add:
Criminal Justice Mandate
225,218
Enhanced 1HC Expenditures
239,443
TIF Payments 2004
(555,633)
Taxes Refunded
5,932
2005-2006 Sales Tax
9,589,863
Adjusted 2004 M & O Taxes
$ 37,663,748
2006 Adjusted Taxable Value
$ 7,480,342,652
2006 Effective M & O Rate
0.503503
2006 M&O Roll Back Rate
0.543783
/ a-(o
BRAZOS COUNTY, TEXAS
PROPOSED 2006 TAX RATE
CALCULATION OF TAX REVENUE
Budget Period Ending September 30, 2007
2006 Debt To Be Paid With Property Taxes
Certified Excess 2005 Debt Collections
Certified 2006 Anticipated Collection Rate
2006 Debt Adjusted For Collections
2006 Total Net Taxable Value
2006 Debt Tax Rate
4,827,843
4,827,843
1.0000
4,827,843
7,787,917,879
0.06199
12006 Tax Roll Back Rate 0.6057751
RECAP OF ROLLBACK WITHOUT TIF ADJUSTMENTS
Effective Tax Rate
0.43590
Notice of Hearing
0.44898
Calculated M&O Rate
0.50350
M&O Roll Back Rate
0.54378
Debt Service Rate
0.06199
Overall Roll Back Rate
0.60577
Sales Tax Adjustment Rate
0.12313
Adjusted Roll Back Rate
0.48264
Per $100 of Appraisal Evaluation
Per $100 of Appraisal Evaluation
Per $100 of Appraisal Evaluation
Per $100 of Appraisal Evaluation
Per $100 of Appraisal Evaluation
Per $100 of Appraisal Evaluation
Per $100 of Appraisal Evaluation
Per $100 of Appraisal Evaluation
Ia7
BRAZOS COUNTY, TEXAS
PROPOSED 2006 TAX RATE
CALCULATION OF TAX REVENUE
Budget Period Ending September 30, 2007
2005 Certified Roll
Units Value
Number of Properties: 112,060
Valuation:
Land Market Value $ 2,397,789,482
Improvements 6,055,941,198
Personal Property 994,411,852
Minerals 143,039,148
9,591,181,680
Less:
Homestead Cap Adjustment
3,033
(25,553,310)
Exempt Property
1,474
(1,075,199,561)
Market Productivity
(584,305,230)
Ag Use Loss
3,798
29,193,940
7,935,317,519
Exemptions:
Over 65
6,219
(399,693,176)
Disabled Vet
707
(6,664,990)
Less Than $500:
23,056
Personal
Mineral
(1,096,603)
Abatements
39
(51,017,711)
Freeport Exemption
19
(24,799,439)
Pollution
14
(1,757,494)
Charity
8
(501,040)
Prorated Exempt Property
13
(551,319)
(486,081,772)
Certified Tax Roll For 2004
7,449,235,747
Add: Rolling Stock 4,069,612
Less: Captured Appraised TIF Property (118,446,118)
Adjusted Taxable Value $ 7,334,859,241
l sky
BRAZOS COUNTY, TEXAS
PROPOSED 2006 TAX RATE
CALCULATION OF TAX REVENUE
Period
30, 2007
2006 Certified Roll
Units
Number of Properties: 111,187
Valuation:
Land Market Value
Improvements
Personal Property
Minerals
Less:
Homestead Cap Adjustment
Exempt Property
Market Productivity Loss
Ag Use Loss
Exemptions:
Over 65
Disabled Vet
House Bill 366
Abatements
Primarily Charity
Freeport Exemption
Pollution
Proration-Exempt Property
Over 65 Freeze
Disabled Persons Freeze
Certified Tax Roll For 2006
Value
$ 2,570,807,336
6,732,014,351
1,090,082,565
186,746,987
10,579,651,239
5,420 (41,128,430)
1,507 (1,117,296,802)
(630,812,160)
3,866 29,045,040
8,819,458,887
6,376
(418,886,L,, Y)
741
(6,949,740)
22,396
(1,064,320)
32
(47,273,188)
8
(543,780)
21
(36,308,222)
17
(4,143,296)
23
(937,728)
(341,426,167)
(27,797,205)
(885,329,715)
7,934,129,172
12
25 10,11
BRAZOS COUNTY, TEXAS
COMPARABLE SALES TAX ANALYSIS
For The Periods Indicated
MONTH
Estimated
2006-2007
Actual
2005-2006 2004-2005
2003-2004
October $
860,000
* $
856,573 $
820,824 $
773,729
November
750,000
*
740,080
659,398
601,557
December
740,000
*
745,579
664,803
589,192
January
1,050,000
*
1,048,515
978,395
917,604
February
750,000
*
756,377
670,029
640,021
March
700,000
*
704,138
615,610
587,497
April
875,000
*
878,354
832,725
777,984
May
765,000
*
762,779
705,406
670,783
June
700,000
*
789,516
686,904
630,282
July
775,000
*
670,000
811,668
820,036
August
680,000
*
670,000
674,653
648,197
September
800,000
*
580,000
821,631
756,293
TOTALS $
9,445,000
$
9,201,911 $
8,942,046 $
8,413,175
INCREASE
(DECREASE) FROM
PREVIOUS YEAR $ 243,089 $ 259,865 $ 528,871 $ 689,892
% INCREASE
DECREASE 2.64% 2.91% 6.29% 8.93%
* Represents estimated amounts
13
13a
COMBINING
STATEMENTS
ALL FUNDS
.'s 13,1
BRAZOS COUNTY, TEXAS
COMPARATIVE ANALYSIS
CASH AND CASH EQUIVALENTS AVAILABILITY
For The Fiscal Year Beginning As Indicated
General Fund
Health Endowment Fund
Special Revenue Funds
Grant Funds
Debt Service Fund
Capital Project Funds
Certificates Series 2003
Certificates Series 2004
Certificates Series 2002
-.-.,Capital Roads
Judicial Software Program
General Improvement
Exposition Center
Certificates Series 2005
Proprietary Fund
Percentage Increase
(Decrease Over
Prior Period
Anticipated
Actual
Actual
Cash and Cash
Cash and Cash
Cash and Cash
Equivalents
Equivalents
Equivalents
Balances At
Balances At
Balances At
October 1,
October 1,
October 1,
2006
2005
2004
$ 24,000,000
$ 23,128,215
$ 16,375,059
2,500,000
1,770,000
2,300,000
2,371,502
2,062,599
1,805,643
2,311,498
1,792,584
1,606,787
Actual
Cash and Cash
Equivalents
Balances At
October 1,
2003
$ 16,050,856
2,359,923
1,506,546
47,409
1,600,941
4,900,000 *
3,237,641
7,951,390
-
733,000
2,454,818
4,947,093
-
5,136
11,298
454,325
-
-
377,426
829,290
74,000
130,869
160,115
214,163
400,000
96,831
572,018
893,896
10,000,000 *
3,340,161
5,261,479
5,570,687
1,123,000
1,000,000
1,076,223
1,135,696
493,630
$ 48,800,000 $
39,709,638 $
42,502,443 $
30,021,666
22.892%
-6.5719/,
41.573%
-7.324%
* Increases in cash due to reduction of amount invested in anticipation of disbursement and due to
better interest rates at depository than short term investments.
General Fund
Health Endowment Fund
Special Revenue Funds
Grant Funds
Debt Service Fund
Capital Project Funds
General Improvement
Judicial Software
Exposition Center
Certificates Series 2005
R&B IG&N Project
Certificates Series 2002
County Court at Law Courtroom
Certificates Series 2003
Certificates Series 2004
Proprietary Fund
Totals
Percentage Increase
(Decrease Over
Prior Period
BRAZOS COUNTY, TEXAS
COMPARATIVE ANALYSIS - EXPENDITURES
Proposed Budget for Fiscal Year Ending September 30, 2007
And Comparative Information For Prior Year
With Actual Expenditures By Fund For Years As Indicated
Proposed
Budget
For The
Year Ending
9/30/2007
$ 61,365,381
130,000
1,767,949
2,647,502
5,300,000
5,832,478
74,000
9,991,000
1,200,000
4,999,000
99,400
4,475,800
$ 97,882,510
Approved
Budget
For The
Year Ending
9/30/2006
$ 50,764,547
120,000
1,820,030
3,152,568
5,116,185
1,378,953
50,420
15,938,000
2,750,000
6,731,600
2,083,000
6,087,625
$ 95,992,928
Approved
Budget
For The
Year Ending
9/30/2005
$ 46,201,302
120,000
1,173,185
2,066,254
4,468,893
653,765
80,000
10,380,000
90,000
7,736,000
5,009,000
7,667,000
$ 85,645,399
Actual
Expenditures
For The
Year Ending
9/30/2004
$ 40,320,818
110,000
398,333
2,550,228
3,456,188
383,486
56,499
386,045
470,229
441,374
158,672
2,232,--
40,,
6,075,262
$ 57,080,568
2.0% 12.1%50.0%
Ss 133
a
GENERAL FUND
The General Fund is used to account for all financial resources traditionally
associated with governments except for those which are required to be accounted
for in other separate funds as prescribed by the Commissioners' Court and state
statutes.
134
BRAZOS COUNTY, TEXAS
GENERAL FUND
ANTICIPATED UNRESERVED FUND BALANCE
For The Year Ending September 30, 2006
Fund Balance at October 1, 2005 $ 24,068,038
Reserved Balances:
For Booneville Cemetery 7,454
For Vital Statistics 11,418
For Research Valley Incentives 532,056
For Title IV-E Programs 1,188,199
For Indigent Health Care 904,141
For Inventories 323,143
Total Reserved Fund Balance 2,966,411
Restricted Balances:
For Operations and Emergency 9,000,000
Total Restricted Balances 9,000,000
Unreserved, Unrestricted Fund Balance
For The Year Ending September 30, 2006:
Anticipated Revenues
Anticipated Expenditures
Anticipated Unreserved and Unrestricted
Fund Balance (September 30, 2006)
16
$ 12,101,627
48,400,000
(44,000,000)
$ 16,501,627
135
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED REVENUE BUDGET
For The Year Ending September 30, 2007
TAXES
SOURCE
REVENUES Percent of
September 30, 2007 Budget
Current Ad Valorem $
31,966,396
Delinquent Ad Valorem
400,000
TIF Payments
(575,000)
Penalties & Interest on Taxes
250,000
County Sales Tax
9,445,000
Mixed Drink Tax
375,000
TOTAL TAXES
-41,861,396
FEES, FINES & OTHER PAYMENTS
Contracted Juvenile Detention Services
Contracted Jail Services
Jail SSA Incentive
Fees - Administrative
Fees - County Arrest
Fees - Brazos Center
Fees - Bond Services
Fees - County Clerk
Fees - Vital Stat/Preservation
Fees - County Attorney
Fees - Collections
Fees - Constable Precinct 1
Fees' - Constable Precinct 2
Fees - Constable Precinct 3
Fees - Constable Precinct 4
Fees - County Courts - Court Reporter
Fees - District Courts - Court Reporter
Fees - Magistrate
Fees - District Clerk
Fees - District Clerk Redirected
Fees - District Clerk Registry
Fees - District Attorney
Fees - Motor Carrier Weight
Fees - Inmate Medical
30,000
95,000
10,000
10,000
67,000
180,000
40,000
600,000
5,000
55,000
3,000
30,000
35,000
15,000
30,000
5,000
25,000
75,000
350,000
500
250
7,000
10,000
6,000
68.22%
17
95, 131v
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED REVENUE BUDGET
For The Year Ending September 30, 2007
REVENUES Percent of
SOURCE September 30, 2007 Budget
FEES, FINES & OT14ER PAYMENTS (con't)
Fees - Justice of the Peace Precinct 1
375,000
Fees - Justice of the Peace Precinct 2 PI 1
200,000
Fees - Justice of the Peace Precinct 2 P12
275,000
Fees - Justice of the Peace Precinct 3
272,500
Fees - Justice of the Peace Precinct 4
60,000
Fees - Admin - Justice of the Peace Precinct 1
5,000
Fees - Admin - Justice of the Peace Precinct 2 PI 1
3,000
Fees - Admin - Justice of the Peace Precinct 2 P12
3,000
Fees - Admin - Justice of the Peace Precinct 3
5,000
Fees - Admin - Justice of the Peace Precinct 4
1,500
Fees - Juvenile Probation
15,000
Fees - License & Weight
7,500
Fees - Omnibus Crime Control
70,000
Judicial Support Fee
200
Fees - Optional License
1,150,000
~r Fees - Probate/Judicial
1,000
Fees - School Crossing
20,000
Fees - Sheriff
79,000
Fees - Sheriff Videos
500
Fees - Sheriff Sex Offender Pub.
500
Fees - Solid Waste
30,000
Fees - TAC Postage
18,000
Fees - Tax Assessor-Collector
532,000
Fees - Vehicle Registration
1,125,000
Motor Vehicle Sales Tax
80,000
Forfeitures - County Courts
100,000
Forfeitures - District Courts
25,000
Forfeitures - Justice Courts
100
Forfeitures - District Attorney
20,000
License - Liquor and Beer
22,000
Fines - County Court At Law Number 1
417,500
Fines - County Court At Law Number 2
417,500
Fines - 85th District Court
65,000
Fines - 272nd District Court
50,000
Fines - 361st District Court
50,000
TOTAL FEES FINES & OTHER PAYMENTS
7 179 550 11.70%
18
$5 13-7
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED REVENUE BUDGET
For The Year Ending September 30, 2007
REVENUES Percent of
SOURCE September 30, 2007 Budget
INTEREST
Interest - Accounts 950,000
Interest - Administration 50,000
Investments 50,000
TOTAL INTEREST 1 050,000 1.71%
OTHER REVENUE
Donations - Other
500
Environmental Protection
200
Estray Animal Sales
100
Fingerprint Sales
1,500
Informal Adjudication/Probate Fees
6,000
Jail - Inmate Phones
200,000
Leases - Oil and Gas
3,500
Leases - County Property
9,500
Miscellaneous - Other
10,000
Refunds - Court Appointed Attorneys
85,000
Road Crossings
100
Sale of Capital Assets
20,000
Sale of Other Assets
1,000
State Traffic Fees
In nnn
J4I4UV 0.57%
RESERVES
Reserve Fund Balance
5,434,433
Reserve Contingency
3,379,000
Reserve DA Title IV-E
71,136
Reserve Juvenile Title IV-E
577,473
Reserve Research Valley Partnership
532,000
TOTAL RESERVES
9 994 042 16.29%
INTERGOVERNMENTAL
County Attorney State Salary Supplement
59,588
County Court At Law State Salary Supplement
75,000
19
~s I39
BRAZOS COUNTY, TEXAS
GENERALFUND
PROPOSED REVENUE BUDGET
For The Year Ending September 30, 2007
REVENUES Percent of
SOURCE September 30, 2007 Budget
INTERGOVERNMENTAL (con't)
District Attorney Salary Supplement
34,430
District Attorney - Longevity
15,000
Title IV-E CPS Maintenance
5,000
Title IV-E Juvenile Maintenance
10,000
Juror Reimbursement
50,000
TJPC - JJAEP
35,000
Grant - T. J. P. C. Title IV-E
220,000
Title IV-D - District Clerk
90,000
Title IV-D Sheriff
85,000
Title IV-E CPS
32,000
State Mileage Reimbursement
15,000
Federal Emergency Management Agency
39,975
T. D. H. S. - Commodities
3,000
T. D. H. S. - Special Nutrition- Lunch
10,000
T. D. H. S. - Special Nutrition - Breakfast
5,000
Texas Youth Commission
40,000
USDJ-Criminal Alien Assistance
65,000
FBI - Terrorist Investigation
5,000
TOTAL INTERGOVERNMENTAL
893 993 1.46%
Transfer from Time Payment Fund
100.00%
15 [3q
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED EXPENDITURE BUDGET SUMMARY
BY CLASSIFICATION
For The Year Ending September 30, 2007
DESCRIPTION
SALARY AND WAGES
PROPOSED
BUDGET
Percent Of
Budget
Salary - Elected Officials
Salary - Appointed Official
Salary - Department Heads
Salary - Staff
Salary - Agriculture Extension
Salary - Law Enforcement
Hourly - Staff
Hourly - Law Enforcement
Hourly - Overtime
Hourly - Part Time
Hourly - Three Quarter Time
Hourly - Temporary
Vehicle Fringe Benefits
Assignment Pay for Jailers
Cell Phone Allowance
Longevity Pay - County
Longevity Pay - Law Enforcement
Longevity Pay - State
1,479,126
205,476
550,716
4,313,184
65,500
490,963
9,023,421
6,358,549
25,000
458,171
63,859
447,617
1,188
12,000
30,120
125,038
28,641
18,680
SALARY AND WAGES 23,697,249 38.62%
OUTSIDE LABOR COSTS
Contract Services 47,384
Election Workers 87,579
OUTSIDE LABOR COSTS 134,963 0.22%
BENEFITS
Social Security
1,807,827
Flex Administration Fee
32,494
Retirement
2,737,611
Employee Health Insurance
3,444,225
Retiree Health Insurance
375,000
Retiree Dental Insurance
10,000
Employee Dental Insurance
58,014
Worker's Compensation
372,245
Unemployment Insurance
23,803
BENEFITS
8,861,219 14.44%
TOTAL SALARY AND BENEFITS
32,693,431 53.28%
S 21` 140
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED EXPENDITURE BUDGET SUMMARY
BY CLASSIFICATION
For The Year Ending September 30, 2007
PROPOSED Percent Of
DESCRIPTION BUDGET Budget
DEPARTMENTAL SUPPORT
Cassette Tapes
Clothing/Uniforms
50,682
Copier/Printer Supplies
79,360
Crime Prevention
850
Counseling Services
450
Detention Supplies
20,000
Education Supplies
4,050
Election Supplies
5,000
Event Supplies/Services
22,900
Firearms Readiness
13,650
Food and Food Supplements
515,750
Furniture
13,883
Health Program Supplies
3,100
Investigation Supplies
13,000
Jail Supplies
20,000
Janitorial Supplies
109,172
Juvenile Supplies
2,400
Office Equipment
26,400
Office Supplies
127,250
Postage
259,620
Reclamation
300
Safety Recognition
1,500
Tax Rolls
18,000
Video System Supplies
350
Voter Registration Supplies
5,000
Advertising - Legal Notices
33,020
Autopsy
150,000
Awards
2,100
Bonds
14,895
Community Relations
1,500
Conference and Seminar Fees
140,040
Confidential Funds
17,000
Contingency
3,389,600
Court Costs
91,500
2nd Administrative Judicial Region
7,000
Drug Testing
12,205
Dues
24,950
Employment Investigations
1,700
Estray Animal Expense
500
Foster Care - County
50,000
Grand Jury Expense
1,000
22
S5 14(
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED EXPENDITURE BUDGET SUMMARY
BY CLASSIFICATION
For The Year Ending September 30, 2007
DESCRIPTION
PROPOSED Percent Of
BUDGET Budget
DEPARTMENTAL SUPPORT (con'tl
Inmate - Clothing
Inmate - Health Care
Insurance
Jurors - Petit/Grand Jury/Commissioners
Juvenile Board
Pagers
Prescriptions
Perscriptions - Jail
Petit Jury Expense
Printing
Recording & Scanning
Recruiting
Psychological Test Supply
Subscriptions and Publications
Training
Telephone - Long Distance
Telephone
Telephone - Cellular
Travel
Travel - Inmate Transport
Utilities
Victim Assistance
Visiting Court Reporters
Visiting Judges - CPS
Visiting Judges
Welfare Contribution
Witness Reimbursement
TOTAL DEPARTMENTAL SUPPORT
14,250
12,000
484,850
71,200
600
11,252
254,650
350,000
10,025
93,825
110,000
1,500
2,400
64,777
18,450
17,450
181,440
28,843
204,929
20,000
1,054,968
1,000
18,040
1,500
10,940
5,000
9,000
8,302,566 13.53%
REPAIRS AND MAINTENANCE
Building Maintenance
Cleaning Solvents
Computer Maintenance
Copier Maintenance
Diesel
267,600
1,500
6,500
17,240
166,550
23
gs
ita
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED EXPENDITURE BUDGET SUMMARY
BY CLASSIFICATION
For The Year Ending September 30, 2007
DESCRIPTION
PROPOSED Percent Of
BUDGET Budget
REPAIRS AND MAINTENANCE (con't)
Elevator Maintenance
Equipment - Repairs/Maintenance
Gasoline
Grounds Maintenance
Network Maintenance
Office Equipment Maintenance
Oil and Lubricants
Pest Control
Printer Maintenance
Radio Maintenance
R&B - Blades
Road & Bridge - Equipment Maintenance
R&B - Field Supplies
Road & Bridge - Maintenance - General
Bridge Maintenance
Road & Bridge - Road Signs
Shop Supplies
Small Tools
Tires
Vehicle Maintenance
TOTAL REPAIRS AND MAINTENANCE
24,300
26,615
295,130
47,667
3,000
7,575
9,960
10,025
7,350
84,232
3,500
156,000
24,000
1,550,000
26,500
45,000
16,000
30,500
30,000
76,050
2,932,794 4.78%
MINOR ACQUISITIONS
Appliances
Computer Hardware
Network Costs
Software
Equipment - Electronic
Equipment - Others
Equipment - Radios
Furniture
Printers
Vehicle Equipment
TOTAL MINOR ACQUISITIONS
3,000
215,400
8,000
13,800
6,600
77,050
52,375
15,700
6,250
2,320
400,495 0.65%
C 24
b~
N3
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED EXPENDITURE BUDGET SUMMARY
BY CLASSIFICATION
For The Year Ending September 30, 2007
PROPOSED Percent Of
DESCRIPTION BUDGET Budget
CONTRACTS FOR SERVICES
Armored Courier Services
Citizens Collections Sites
145,000
Computer Contracts
409,750
Contract Placement
600,000
GIS Support
12,000
Grounds Maintenance
48,500
Janitorial Services
8,620
Maintenance
16,000
Microfilming
9,000
Rental - Equipment
223,126
Rental - Facility
6,000
Rental - Land
2,400
Rental - Office Space
144,605
Rental - Uniforms
13,000
Rental - Vehicles
1,700
Solid Waste Hauling
45,000
TOTAL CONTRACTS FOR SERVICES
1,684,701 2.75%
PROFESSIONAL SERVICES
Attorneys - Civil
50,000
Auditor - External
76,500
Clinic Services
1,500
Computer Consulting
1,500
Counseling Services
18,491
Court Appointed Attorneys - CPS Mediation
1,000
Cluster Court Support
1,500
Guardian Ad-Litem
40,000
Court Appointed Attorneys
862,500
Court Appointed Attorneys - Juvenile
165,000
Court Appointed Interpreter
13,000
Court Appointed Attorney - Capital
100,000
25
/''I'
2S ~7T
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED EXPENDITURE BUDGET SUMMARY
BY CLASSIFICATION
For The Year Ending September 30, 2007
DESCRIPTION
PROFESSIONAL SERVICES (can't)
Dental Services
Hospital Services
Hospital Services - Jail
In-Patient Services
Out-Patient Services
Out-Patient Services - Jail
Laboratory and X-Ray Services
Laboratory and X-Ray - Jail
Physician Services
Physician Services - Jail
Professional Fees - Other
Psychiatric Services
Psychological Services
600
1,750
150,000
500,000
250,000
100,000
177,050
75,000
287,600
50,000
252,400
33,500
8,000
TOTAL PROFESSIONAL SERVICES 3,216,891
CONTRACTS FOR COMMUNITY SUPPORT
African American Museum
25,000
Boys and Girls Club
50,000
Brazos Beautiful, Inc.
19,500
Brazos Animal Shelter
43,000
Brazos Valley Arts Council
15,000
Brazos Valley Community Network
4,000
Brazos Valley Council of Government
124,300
Brazos Food Bank
5,000
Brazos Valley Family Practice
100,000
Brazos County Historical Commission
3,600
Brazos Valley Veterans Memorial
25,000
Bryan Animal Control
8,590
Bryan EMS Protection
150,000
College Station Animal Control
8,590
College Station EMS Protection
150,000
Central Appraisal District
385,000
Children' Museum
15,000
Family Health Dental Care
15,000
Easterwood Airport
58,000
Research Valley Partnership
243,290
Economic Development Incentives
732,000
Federal Soil Conservation District
5,500
PROPOSED Percent Of
BUDGET Budget
5.24%
26
SS ►45
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED EXPENDITURE BUDGET SUMMARY
BY CLASSIFICATION
For The Year Ending September 30, 2007
DESCRIPTION
CONTRACTS FOR COMMUNITY SUPPORT (con't)
Health Department - County Support
M. H. M. R. of Brazos Valley
Texas Transportation Institute
911 Emergency System
Prenatal Care
Retired Senior Volunteer Program
Rape Crisis Center
High Speed Rail Program
TEX-21 Program
Appleallate Court Support
Volunteer Fire Department - Precinct I
Volunteer Fire Department - Precinct 2
Volunteer Fire Department - Precinct 3
Volunteer Fire Department - Precinct 4
TOTAL CONTRACTS-COMMUNITY SUPPORT
CAPITAL OUTLAY
INTERFUND TRANSFERS
Transfers to Alternative Dispute Resolution
Transfers to General Permanent Improvement
Transfers to Courthouse Security
Transfers to Grants Fund
TOTAL INTERFUND TRANSFERS
TOTAL GENERAL FUND
PROPOSED
BUDGET
584,442
90,000
6,250
431,830
70,000
3,500
20,000
25,000
15,000
1,725
29,000
29,000
29,000
29,000
Percent Of
Budget
3,549,117
5.78%
2,150,000
3.50%
7,500
5,867,499
34,579
525,808
6,435,386
10.49%
$ 61,365,381
100.00%
27
~S ~~~0
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
BY FUNCTION
For The Year Ending September 30, 2007
With Comparative Data for the Year Ending September 30, 2006
FUNCTION
GENERAL GOVERNMENT
COUNTYJUDGE
COMMISSIONERS' COURT
Administration
Non-Departmental
Contingency
Community Support Contracts
Court Support Costs
COUNTY TREASURER
RISK MANAGEMENT
TAX ASSESSOR-COLLECTOR
INFORMATION TECHNOLOGY
HUMAN RESOURCES
AUDITOR
PURCHASING
BUILDING AND GROUNDS MAINTENANCE
$ 287,967 $
211,176
951,128
840,466
1,305,575
2,225,365
2,500,000
2,000,000
3,036,417
2,506,697
2,037,500
2,199,000
358,013
339,782
119,017
113,482
1,474,441
1,420,005
1,756,501
1,665,138
198,086
184,033
605,264
563,102
186,048
197,787
1,400,969
1,155,050
TOTAL GENERAL GOVERNMENT 16,216,926 15,621,083
JUDICIAL SYSTEM
Percent
Change
36.36%
13.17%
-41.33%
25.00%
21.13%
-7.34%
5.37%
4.88%
3.83%
5.49%
7.64%
7.49%
-5.94%
21.29%
3.81%
COUNTY ATTORNEY
2,064,572
1
814
076
13
81%
DISTRICT ATTORNEY
,
,
.
Administration
2,104,449
1,893,022
11.17%
Child Protective Services
71,136
69,509
2.34%
DISTRICT CLERK
Administration
827,617
790,914
4.64%
Jury Services
167,002
162,856
2.55%
Court Collections
201,248
124,315
61.89%
COUNTY CLERK
535,435
518,472
3.27%
Vital Statistics Preservation
15,500
11,200
38.39%
85TH DISTRICT COURT
257,529
242,144
6.35%
272ND DISTRICT COURT
246,868
235,897
4.65%
361ST DISTRICT COURT
253,911
242,624
4.65%
JUVENILE COURT REFEREE
101,047
95,275
6.06%
MAGISTRATE
204,564
147,538
38.65%
COUNTY COURT AT LAW #1
393,110
374,143
5.07%
COUNTY COURT AT LAW #2
385,777
369,282
4.47%
PROPOSED
BUDGET
2005-2006
APPROVED
BUDGET
28
17
'65
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
BY FUNCTION
For The Year Ending September 30, 2007
With Comparative Data for the Year Ending September 30, 2006
PROPOSED
FUNCTION BUDGET
JUDICIAL SYSTEM (con't)
2005-2006
APPROVED
BUDGET
Percent
Change
JUSTICE OF THE PEACE - PRECINCT 1
217,193
246,759
-11.98%
JUSTICE OF THE PEACE - PRECINCT 2 PI 1
175,748
168,148
4.52%
JUSTICE OF THE PEACE - PRECINCT 2 PI 2
206,555
199,456
3.56%
JUSTICE OF THE PEACE - PRECINCT 3
281,312
249,407
12.79%
JUSTICE OF THE PEACE - PRECINCT 4
148,726
141,958
4.77%
COMMUNITY SUPERVISION SUPPORT
43,751
44,275
-1.18%
TOTAL JUDICIAL SYSTEM
8,903,050
8,141,270
9.36%
LAW ENFORCEMENT
SHERIFF
Patrol Division
3,484,827
3,185,953
9.38%
Jail Administration
7,852,147
7,405,019
6.04%
Joint Terrorism Task Force
-
18,081
0.00%
CONSTABLE PRECINCT 1
267,046
249,372
7.09%
CONSTABLE PRECINCT 2
373,644
363,909
2.68%
CONSTABLE PRECINCT 3
262,044
257,806
1.64%
CONSTABLE PRECINCT 4
281,911
270,246
4.32%
TOTAL LAW ENFORCEMENT
12,521,619
11,750,386
6.56%
JUVENILE SERVICES
JUVENILE DEPARTMENT
Administration
3,031,649
2,938,485
3.17%
Texas Youth Commission Parole
152,674
146,013
4.56%
Juvenile Justice Alternative Education Program
83,577
79,673
4.90%
Juvenile (Title IV-E)
577,473
434,894
32.78%
State Commodity Program
3,000
3,000
0.00%
TOTAL JUVENILE SERVICES
3,848,373
3,602,065
6.84%
PUBLIC TRANSPORTATION
ROAD AND BRIDGE
TOTAL PUBLIC TRANSPORTATION 8,253,704 5,815,420 41.93%
8,253,704 5,815,420 41.93%
29
OS 149
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
BY FUNCTION
For The Year Ending September 30, 2007
With Comparative Data for the Year Ending September 30, 2006
FUNCTION
HEALTH and HUMAN SERVICES
INDIGENT HEALTH CARE
ENVIRONMENTAL PROTECTION
VETERAN'S SERVICES
COUNTY EMS & FIRE PROTECTION
COUNTY CLERK - ELECTIONS
COUNTY WELFARE
HEALTH DEPARTMENT - SUPPORT
EMERGENCY MANAGEMENT
EXPOSITION CENTER
BRAZOSCENTER
COUNTY AGRICULTURE EXTENSION
CHILD PROTECTIVE SERVICES
FAMILY PROTECTION SERVICE
PROPOSED
BUDGET
2,221,700
184,400
17,198
416,000
219,819
5,000
49,950
226,906
804,524
716,128
274,698
50,000
2005-2006
APPROVED
BUDGET
2,217,920
181,400
16,105
416,000
181,362
5,000
54,450
127,342
156,289
625,474
259,384
50,000
6,000
Percent
Change
0.17%
1.65%
6.79%
0.00%
21.20%
0.00%
-8.26%
78.19%
414.77%
14.49%
5.90%
0.00%
-100.00%
TOTAL HUMAN SERVICES
5,186,323
4,296,726
20.70%
OPERATING TRANSFERS
Alternative Dispute Resolution Fund
7,500
5,000
50.00%
Courthouse Security
34,579
14,468
0.00%
Capital Improvement Fund
5,867,499
1,304,953
100.00%
Grants Fund (matching funds)
525,808
213,176
146.65%
6,435,386
1,537,597
318.54%
TOTAL GENERAL FUND EXPENDITURES $ 61,365,381 $ 50,764,547 20.88%
30
25 jqq
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT
COUNTYJUDGE
Salary and Wages
Benefits
Departmental Support
Repairs and Maintenance
Contracts for Services
COMMISSIONERS' COURT
ADMINISTRATION
Salary and Wages
Benefits
Discretionary Funding
Departmental Support
Repairs and Maintenance
Contracts for Services
TOTAL COUNTY JUDGE
TOTAL ADMINISTRATION
NON-DEPARTMENTAL
Departmental Support
Contracts for Services
Professional Services
TOTAL NON-DEPARTMENTAL
CONTINGENCY
Departmental Support
TOTAL CONTINGENCY
COMMUNITY SUPPORT
Contracts for Community Support
TOTAL COMMUNITY SUPPORT
COURT SUPPORT COSTS
Departmental Support
Contracts for Services
Professional Services
TOTAL COURT SUPPORT COSTS
BUDGET
$ 215,816
56,896
11,055
650
3,550
287,967
406,815
509,803
31,600
100
2,810
951,128
1,180,000
575
125,000
1,305,575
2,500,000
2,500,000
3,036,417
3,036,417
225,500
600,000
1,212,000
2,037,500
TOTAL COMMISSIONERS COURT 9,830,620
" to be allocated November 2006
31
~5 150
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year
DEPARTMENT
2007
COUNTY TREASURER
BUDGET
Salary and Wages
257,071
Benefits
83,767
Discretionary Funding
Departmental Support
13,375
Repairs and Maintenance
800
Contracts for Services
3,000
TOTAL COUNTY TREASURER
358,013
RISK MANAGEMENT
Salary and Wages
80,034
Benefits
27,593
Discretionary Funding
Departmental Support
10,890
Repairs and Maintenance
500
TOTAL RISK MANAGEMENT
119,017
FAX ASSESSOR-COLLECTOR
Salary and Wages 1,004,411
Benefits 395,980
Discretionary Funding
Departmental Support 59,850
Repairs and Maintenance 1,700
Contract Services 12,500
TOTAL TAX ASSESSOR-COLLECTOR 1,474,441
INFORMATION TECHNOLOGY
Salary and Wages 787,955
Benefits 250,546
Discretionary Funding
Departmental Support 75,400
Repairs and Maintenance 17,500
Minor Acquisitions 217,350
Contracts for Services 407,750
TOTAL INFORMATION TECHNOLOGY 1,756,501
* to be allocated November 2006
032 5
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT BUDGET
HUMAN RESOURCES
Salary and Wages 128,528
Benefits 48,858
Discretionary Funding
Departmental Support 15,150
Repairs and Maintenance 150
Contracts for Services 5,400
TOTAL HUMAN RESOURCES 198,086
AUDITOR
Salary and Wages
436,812
Benefits
145,112
Departmental Support
18,280
Repairs and Maintenance
200
Contracts - Service
4,860
TOTAL AUDITOR
605,264
PURCHASING
Salary and Wages
128,775
Benefits
43,158
Discretionary Funding
Departmental Support
12,015
Repairs and Maintenance
2,100
Contracts- Services
-
TOTAL PURCHASING
186,048
BUILDING AND GROUNDS MAINTENANCE
Salary and Wages
762,756
Benefits
284,866
Discretionary Funding
Departmental Support
56,997
Repairs and Maintenance
261,640
Minor Acquisitions
7,200
Contracts for Services
27,510
TOTAL BUILDING/GROUNDS MAINTENANCE
1,400,969
* to be allocated November 2006
8s 5a
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT BUDGET
COUNTY ATTORNEY
Salary and Wages 1,514,104
Benefits 468,871
Discretionary Funding
Departmental Support 60,520
Repairs and Maintenance 15,527
Contract Services 5,550
TOTAL COUNTY ATTORNEY 2,064,572
DISTRICT ATTORNEY
ADMINISTRATION
Salary and Wages
1,511,528
Benefits
468,566
Discretionary Funding
Departmental Support
109,755
Repairs and Maintenance
7,600
Minor Acquisitions
1,000
Contract Services
6,000
TOTAL ADMINISTRATION
2,104,449
CHILD PROTECTIVE SERVICES (Title IV-E
Salary and Wages 50,384
Benefits 12,652
Departmental Support 8,100
CHILD PROTECTIVE SERVICES 71,136
TOTAL DISTRICT ATTORNEY
* to be allocated November 2006
~5
2,175,585
152)
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT BUDGET
DISTRICT CLERK
ADMINISTRATION
Salary and Wages
565,669
Benefits
213,703
Discretionary Funding
Departmental Support
32,695
Repairs and Maintenance
100
Minor Acquisitions
450
Contract Services
15,000
TOTAL ADMINISTRATION
827,617
JURY SERVICES
Salary and Wages
62,781
Benefits
24,271
Discretionary Funding
Departmental Support
79,850
Repairs and Maintenance
100
TOTAL JURY SERVICES
167,002
COLLECTIONS
Salary and Wages
133,174
Benefits
55,524
Discretionary Funding
Departmental Support
10,550
Contracts- Services
2,000
TOTAL COLLECTIONS
201,248
TOTAL DISTRICT CLERK 1,195,867
COUNTY CLERK
Salary and Wages
285,375
Benefits
111,980
Discretionary Funding
Departmental Support
131,610
Repairs and Maintenance
1,850
Contract Services
4,620
TOTAL COUNTY CLERK - ADMINISTRATION
535,435
* to be allocated November 2006
35
8s 5
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year
DEPARTMENT
COUNTY CLERK - ELECTIONS
Salary and Wages
Outside Labor Costs
Benefits
Departmental Support
Contracts for Services
Professional Services
TOTAL COUNTY CLERK - ELECTIONS
2007
BUDGET
66,193
87,579
23,847
18,550
1,150
22,500
219,819
COUNTY CLERK- VITAL STATISTIC PRESERVATION
Departmental Support 6,500
Contracts for Services 9,000
TOTAL COUNTY CLERK - VITAL STATISTICS 15,500
TOTAL COUNTY CLERK
85TH DISTRICT COURT
Salary and Wages
Outside Labor Costs
Benefits
Discretionary Funding
Departmental Support
Repairs and Maintenance
TOTAL 85TH DISTRICT COURT
272ND DISTRICT COURT
Salary and Wages
Outside Labor Costs
Benefits
Discretionary Funding
Departmental Support
Repairs and Maintenance
TOTAL 272ND DISTRICT COURT
* to be allocated November 2006
770,754
170,601
2,500
62,978
*
20,450
1,000
257,529
169,518
700
62,710
12,990
950
246,868
36
Qtz
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT BUDGET
361ST DISTRICT COURT
ADMINISTRATION
Salary and Wages
166,294
Outside Labor Costs
1,500
Benefits
62,217
Discretionary Funding
Departmental Support
6,150
Repairs and Maintenance
1,000
TOTAL ADMINISTRATION
237,161
JUDICIAL SUPPORT
Departmental Support 9,950
TOTAL JUDICIAL SUPPORT 9,950
STAFFSUPPORT
Departmental Support 6,800
TOTAL STAFF SUPPORT 6,800
TOTAL 361ST DISTRICT COURT 253,911
JUVENILE COURT REFEREE
Salary and Wages 74,975
Benefits 20,663
Discretionary Funding
Departmental Support 5,409
TOTAL JUVENILE COURT REFEREE 101,047
MAGISTRATE
Salary and Wages 147,994
Benefits 46,778
Discretionary Funding
Departmental Support 4,832
Repairs and Maintenance 100
Contracts for Services 4,860
TOTAL MAGISTRATE 204,564
* to be allocated November 2006
37
. 15~
95
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year
2007
DEPARTMENT
COUNTY COURT AT LAW #1
ADMINISTRATION
Salary and Wages
Outside Labor Costs
Benefits
Discretionary Funding
Departmental Support
Repairs and Maintenance
TOTAL ADMINISTRATION
BUDGET
287,729
2,000
83,366
4,175
940
378,210
JUDICIAL SUPPORT
Departmental Support
7,400
TOTAL JUDICIAL SUPPORT
7,400
STAFF SUPPORT
Departmental Support
7,500
TOTAL STAFF SUPPORT
7,500
TOTAL COUNTY COURT AT LAW #1
393,110
COUNTY COURT AT LAW #2
Salary and Wages
287,511
Outside Labor Costs
800
Benefits
84,356
Discretionary Funding
Departmental Support
12,660
Repairs and Maintenance
450
TOTAL COUNTY COURT AT LAW #2
385,777
JUSTICE OF THE PEACE - PRECINCT 1
Salary and Wages
128,622
Benefits
48,786
Discretionary Funding
Departmental Support
18,760
Repairs and Maintenance
500
Minor Acquisitions
600
Contracts for Services
19,925
TOTAL JUSTICE OF THE PEACE PRECINCT 1
217,193
* to be allocated November 2006
,g
25 15-7
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT
BUDGET
JUSTICE OF THE PEACE - PRECINCT 2 Place 1
Salary and Wages
125,097
Benefits
42,251
Discretionary Funding
Departmental Support
5,590
Repairs and Maintenance
50
Contracts for Services
2,760
TOTAL JUSTICE OF THE PEACE PRECINCT 2 Pl. 1
175,748
JUSTICE OF THE PEACE - PRECINCT 2 Place 2
Salary and Wages
121,569
Benefits
47,391
Discretionary Funding
Departmental Support
15,795
Repairs and Maintenance
1,000
Contract Services
20,800
TOTAL JUSTICE OF THE PEACE PRECINCT 2 Pl. 2
206,555
JUSTICE OF THE PEACE - PRECINCT 3
Salary and Wages
186,973
Benefits
72,089
Discretionary Funding
Departmental Support
15,140
Repairs and Maintenance
200
Contract Services
6,910
TOTAL JUSTICE OF THE PEACE PRECINCT 3
281,312
JUSTICE OF THE PEACE - PRECINCT 4
Salary and Wages
102,494
Benefits
37,872
Discretionary Funding
Departmental Support
6,885
Repairs and Maintenance
75
Contracts Services
1,400
TOTAL JUSTICE OF THE PEACE PRECINCT 4
148,726
COMMUNITY SUPERVISION SUPPORT
Departmental Support
35,300
Repairs and Maintenance
100
Minor Acquisitions
2,400
Contracts Services
5,951
TOTAL COMMUNITY SUPERVISION SUPPORT
43,751
* to be allocated November 2006
39
95 1 5S~
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
t For The Year Ending September 30, 2007
DEPARTMENT BUDGET
SHERIFF
ADMINISTRATION - PATROL
Salary and Wages 2,329,925
Benefits 810,745
Discretionary Funding
Departmental Support 84,312
Repairs and Maintenance 199,805
Minor Acquisitions 50,220
Contracts for Services 7,820
Professional Services 2,000
TOTAL ADMINISTRATION 3,484,827
JAIL ADMINISTRATION
Salary and Wages
4,917,090
Benefits
1,952,187
Discretionary Funding
Departmental Support
838,600
Repairs and Maintenance
60,370
Minor Acquisitions
24,650
Contract Services
8,500
Professional Services
50,750
TOTAL JAIL ADMINISTRATION
7,852,147
TOTAL SHERIFF
11,336,974
CONSTABLE PRECINCT 1
Salary and Wages
161,604
Benefits
58,685
Discretionary Funding
Departmental Support
19,007
Repairs and Maintenance
20,100
Minor Acquisitions
950
Contracts for Services
6,700
TOTAL CONSTABLE PRECINCT 1
267,046
• to be allocated November 2006
40
96 i 15 /
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT BUDGET
CONSTABLE PRECINCT 2
Salary and Wages 245,485
Benefits 89,034
Discretionary Funding
Departmental Support 15,490
Repairs and Maintenance 22,435
Minor Acquisitions 1,200
TOTAL CONSTABLE PRECINCT 2 373,644
CONSTABLE PRECINCT 3
Salary and Wages
166,035
Benefits
59,619
Discretionary Funding
Departmental Support
17,910
Repairs and Maintenance
13,795
Minor Acquisitions
1,275
Contract Services
3,410
TOTAL CONSTABLE PRECINCT 3
262,044
CONSTABLE PRECINCT 4
Salary and Wages
188,294
Benefits
64,572
Discretionary Funding
Departmental Support
10,245
Repairs and Maintenance
12,600
Minor Acquisitions
4,800
Contracts - Services
1,400
TOTAL CONSTABLE PRECINCT 4
281,911
* to be allocated November 2006
41
u 10
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year
2007
DEPARTMENT
JUVENILE SERVICES
ADMINISTRATION
Total Administration
TOTAL ADMINISTRATION
T. Y. C. PAROLE
Salary and Wages
Benefits
Departmental Support
Repairs and Maintenance
Contract Services
TOTAL T. Y. C. PAROLE
JUVENILE JUSTICE ALTERNATIVE EDUCATION PROGRAM
Salary and Wages
Benefits
Departmental Support
BUDGET
3,031,649
3,031 649
83,573
28,301
2,300
3,500
35,000
152,674
59,125
23,452
1,000
TOTAL JUVENILE JUSTICE ALTERNATIVE EDUCATION 83,577
JUVENILE FEDERAL TITLE IV-E
Salary and Wages
Benefits
Departmental Support
Repairs and Maintenance
Minor Acquisitions
Contract Services
Professional Services
TOTAL TITLE IV-E'
TDHS - COMMODITIES
Departmental Support
TOTAL TDHS - COMMODITIES
284,174
103,349
57,400
5,250
2,700
8,400
116,200
577,473
3,000
3,000
TOTAL JUVENILE SERVICES 3,848,373
* to be allocated November 2006
42
95
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT BUDGET
ROAD AND BRIDGE
ADMINISTRATION
Salary and Wages
2,039,362
Benefits
804,552
Discretionary Funding
Departmental Support
87,630
Contingency
879,000
Repairs and Maintenance
2,120,510
Minor Acquisitions
7,650
Contracts for Services
62,000
Professional Services
103,000
2,150,000
TOTAL ADMINISTRATION
8,253,704
ENVIRONMENTAL PROTECTION
Departmental Support 8,000
Contracts for Services 176,400
TOTAL ENVIRONMENTAL PROTECTION 184,400
TOTAL ROAD AND BRIDGE 8,438,104
INDIGENT HEALTH CARE
Departmental Support 600,000
Professional Services 1,525,000
Contracts for Community Support 96,700
TOTAL INDIGENT HEALTH CARE 2,221,700
VETERAN'S SERVICES
Salary and Wages 12,876
Benefits 2,547
Discretionary Funding +
Departmental Support 1,575
Repairs and Maintenance 200
TOTAL VETERAN'S SERVICES 17,198
* to be allocated November 2006
43
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT BUDGET
COUNTY EMS & FIRE PROTECTION
Fire/EMS City of Bryan 150,000
Fire/EMS City of College Station 150,000
VFD - Precinct 1 29,000
VFD - Precinct 2 29,000
VFD - Precinct 3 29,000
VFD - Precinct 4 29,000
TOTAL COUNTY FIRE PROTECTION 416,000
COUNTY WELFARE
Departmental Support 5,000
TOTAL COUNTY WELFARE 5,000
HEALTH DEPARTMENT - SUPPORT
Departmental Support 40,950
Professional Services 9,000
TOTAL HEALTH DEPARTMENT - SUPPORT 49,950
EMERGENCY MANAGEMENT
Salary and Wages
93,396
Outside Labor Costs
10,384
Benefits
30,276
Discretionary Funding
Departmental Support
15,000
Repairs and Maintenance
5,650
Minor Acquisitions
300
Contracts for Services
70,200
Professional Services
1,700
TOTAL EMERGENCY MANAGEMENT
226,906
EXPOSITION CENTER
Salary and Wages
306,481
Outside Labor Costs
17,500
Benefits
91,443
Departmental Support
212,700
Repairs and Maintenance
79,400
Minor Acquisitions
74,500
Contracts for Services
22,500
TOTAL EXPOSITION CENTER
804,524
* to be allocated November 2006
44
s 1163
BRAZOS COUNTY, TEXAS
GENERAL FUND
PROPOSED DEPARTMENTAL EXPENDITURE BUDGET
For The Year Ending September 30, 2007
DEPARTMENT
BRAZOSCENTER
Salary and Wages
Benefits
Discretionary Funding
Departmental Support
Repairs and Maintenance
Contracts for Services
TOTAL BRAZOS CENTER
COUNTY AGRICULTURE EXTENSION
Salary and Wages
Outside Labor Costs
Benefits
Discretionary Funding
Departmental Support
Repairs and Maintenance
Minor Acquisitions
Contracts for Services
TOTAL COUNTY AGRICULTURE EXTENSION
BUDGET
329,128
126,419
150,984
60,597
49,000
716,128
165,033
4,000
40,905
45,100
400
2,000
17,260
274,698
CHILD PROTECTIVE SERVICES
Departmental Support 50,000
TOTAL CHILD PROTECTIVE SERVICES 50,000
TOTAL DEPARTMENTAL BUDGETS 54,929,995
OPERATING TRANSFERS OUT
Alternative Dispute Resolution Fund
Capital Improvement Fund
Courthouse Security
Grants Fund
TOTAL OPERATING TRANSFERS
7,500
5,867,499
34,579
525,808
6,435,386
TOTAL GENERAL FUND EXPENDITURES S 61,365,381
. to be allocated November 2006
45
g5 i(P4
ELECTED OFFICIALS AND DEPARTMENT HEADS
PROPOSED ANNUAL SALARY
Year Ending September 30, 2007
Elected Officials
County Judge
County Commissioner's
Precinct 1
Precinct 2
Precinct 3
Precinct 4
County Treasurer
Tax Assessor-Collector
County Attorney
District Attorney
District Clerk
County Clerk
District Judge
85th District Court
-r 272nd District Court
361st District Court
County Court at Law #1
County Court at Law #2
Justice of the Peace
Precinct 1
Precinct 2 Place 1
Precinct 2 Place 2
Precinct 3
Precinct 4
Sheriff
Constable
Precinct 1
Precinct 2
Precinct 3
Precinct 4
Base County Other Annual
Salary Longevity Supplements Salary
$ 77,639 $
$
1,080 $
78,719
60,561
480
61,041
60,561
480
480
61,521
60,561
-
480
61,041
60,561
480
480
61,521
60,561
480
480
61,521
60,561
1,440
-
62,001
72,755
1,200
25,791
99,746
10,000
1,200
-
11,200
60,561
480
480
61,521
60,561
960
480
62,001
8,800
960
1,200
10,960
8,800
240
1,680
10,720
8,800
480
1,680
10,960
122,111
-
1,680
123,791
122,111
720
1,200
124,031
49,473
240
480
50,193
49,473
-
-
49,473
49,473
960
-
50,433
49,473
720
480
50,673
49,473
240
-
49,713
90,798
1,200
480
92,478
48,267
480
480
49,227
48,267
240
-
48,507
48,267
720
480
49,467
48,267
720
480
49,467
$ 1,446,735 $
14,640 $
40,551
$ 1,501,926
46
~s 1105
ELECTED OFFICIALS AND DEPARTMENT HEADS
PROPOSED ANNUAL SALARY
Year Ending September 30, 2007
Base
County Other
Annual
Salary
Longevity Supplements
Salary
Appointed Officials
County Auditor
$ 77,584
480
$ 78,064
Juvenile Court Referee
42,631
-
42,631
Magistrate
85,261
-
85,261
$ 205,476
$ 480 $
$ 205,956
Department Heads
Coliseum Complex Director
$ 74,964
-
480 $
75,444
Building Maintenance
50,461
720
-
51,181
County Engineer
89,087
480
392
89,959
Emergency Management
53,020
-
480
53,500
Information & Technology
82,743
-
480
83,223
Jail Administrator
76,836
1,080
480
78,396
Juvenile Services Director
78,749
-
3,450
82,199
Purchasing
49,234
240
-
49,474
Human Resources
44,596
960
-
45,556
Risk Manager
50,461
480
480
51,421
Veteran's Services
12,636
240
-
12,876
$ 662,787 $ 4,200 $ 6,242 $ 673,229
Other Supplements include funds received from the State, cell phone allowance, vehicle allowance, and
juvenile board supplement
47
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET
GENERAL FUND -CONTINGENCY PROVISIONS
For The Year Ending September 30, 2007
Proposed
2007
GENERAL - COMMISSIONERS' COURT
Court Appointed Attorneys
Capital Murder Trial
Autopsy
Court Support Cost
Insurance
225,000
250,000
100,000
200,000
Worker's Compensation
Juvenile Placement
Discretionary Departmental Expenditure Accounts
Gasoline/Diesel
Health and Life Fund Support
Total Contingency
100,000
100,000
200,000
1,000,000
75,000
250,000
$ 2,500,000
Contingencies are provided for those elements of the budget which can not be
entirely anticipated and properly resourced. All requirements budgeted as
contingency are resourced annually through the use of available fund balances.
I
48
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET
GENERAL FUND -CONTINGENCY PROVISIONS
For The Year Ending September 30, 2007
Proposed
2007
DISTRICT ATTORNEY - CPS
Allowance For Excess Use $ 2,900
District Attorney has budgeted $2,900 in the Child Protective Services
program for costs that can not be anticipated at the time the budget is
being prepared. The funding will be provided from available CPS reimbursements.
ROAD AND BRIDGE DEPARTMENT
Allowance for Road Maintenance
and Construction
$ 879,000
The contingency provided for Road and Bridge expenditures represents residual
unexpended budget funds resourced from the previous year. Once all expenditures
have been accounted for, the contingency account will increase or decrease based
on unexpended funds from the year before.
p49
SS (0O
COUNTY HEALTH
ENDOWMENT FUND
Commissioners' Court uses the County Health Endowment Fund to account for
all financial resources associated with the establishment of the fund. The corpus
of the fund was provided through the State's distribution of a portion of the
"Tobacco" settlement in 1999. The earnings of the fund are budgeted for
distribution each year in compliance with the purposes established by the
i Commissioners' Court.
BRAZOS COUNTY, TEXAS
COUNTY HEALTH ENDOWMENT FUND
ANTICIPATED UNRESERVED FUND BALANCE
For The Year Ending September 30, 2006
Fund Balance, October 1, 2005
Anticipated Revenues, Year Ending
September 30, 2005
Anticipated Expenditures, Year Ending
September 30, 2005
Reserved Fund Balance, September 30, 2006
$ 2,378,061
230,000
(120,000)
$ 2,488,061
50
1 7D
BRAZOS COUNTY, TEXAS
COUNTY HEALTH ENDOWMENT FUND (0200)
PROPOSED BUDGET
For The Year Ending September 30, 2007
REVENUES (0200)
Interest
Tobacco Settlement
Reserved Fund Balance
BUDGET
$ 80,000
50,000
TOTAL REVENUES $ 130,000
EXPENDITURES (11002200)
Community Public Health
BUDGET
$ 130,000
TOTAL CONTRACT SERVICES $ 130,000
The County has established an endowment fund with the tobacco distribution
received from the State in 1999. The Commissioners' Court placed $2,000,000
in investments. The interest earned from the investments and a the amount
expected as reimbursement from the State over and above the original $2,000,000
is being budgeted for distribution in the fiscal year ending September 30, 2007.
51
SPECIAL REVENUE
FUNDS
Brazos County uses a special revenue fund to account for financial activity related
to revenues and expenditures that are specifically the result of State legislative
action. Each fund has established perimeters as to how revenues collected may be
used, and the level of authority and control that commissioners' court may or may
not have with regards to the funds. Fund accounting, therefore provides current
as well as historic accountability. While the County anticipates that the funds
available will be expended during the current period, it is not uncommon that
funds will remain at the end of the fiscal period (fund balance). All funds
remaining at year-end are appropriated to serve the next fiscal year's budget
needs.
g5 na
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET - SUMMARY
SPECIAL REVENUE FUNDS
For The Year Ending September 30, 2007
Estimated
Budgeted
Budgeted
Unreserved
Fund
Revenue
Expenditures
Fund Balance
Balance
Year Ending
Transfers
Year Endin
Y
E
di
g
ear
n
ng
BUDGETED FUNDS
10/1/2006
9/30/2007
In
9/30/2007
9/30/2007
SPECIAL REVENUE FUND
State Lateral Road
$ 12,000
$ 28,500
$
$ 36,500
$ 4,000
Unclaimed Property Fund
31,000
5,000
36,000
Law Library
320,000
57,000
310,000
67,000
Alternative Dispute Resolution
33,000
7,500
40,500
-
Law Enforcement Education
10,000
17,000
27,000
-
County Records Management
319,000
70,000
370,000
19,000
County Clerk Records Management
519,000
189,000
189,000
519,000
Time Payment Fee
39,000
5,500
44,500
-
Courthouse Security
68,000
89,000
34,579
191,579
-
District Clerk Management Fund
36,000
15,000
50,000
1,000
-=-~ce of the Peace Technology
140,000
39,000
174,000
5,000
Forfeitures
1,770
1,770
-
D. A. Hot Check Collection
5,400
800
6,000
200
Bail Bond Board Fee Fund
66,000
4,500
69,000
1,500
Voter Registration
23,000
1,000
24,000
-
Vehicle Inventory Tax Interest
84,000
20,000
104,000
-
Sheriff - Crime Fund
90,000
90,000
-
District Attorney - Crime Fund
2,600
1,400
4,000
-
Primary Election Services Fund
TOTAL SPECIAL
REVENUE FUNDS
$ 1,766,770
$ 575,700
$ 422079
$ 1,767,849
$ 616
700
,
~S 03
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
STATE LATERAL ROAD
For The Year Ending September 30, 2007
REVENUES (1200)
Interest - Accounts
Reserve Fund Balance
State of Texas - Lateral Road Fund
BUDGET
$ 500
8,000
28,000
TOTAL REVENUES $ 36,500
EXPENDITURES (56006000) BUDGET
Road & Bridge Projects $ 36,500
TOTAL EXPENDITURES $ 36,500
Each year the County receives funds from the State to be expended
on County road projects that intersect State highways and Farm-to-
Market roadways.
The County Engineer has oversight responsibility for the operations
of the State Lateral Road Fund.
Funding is restricted by both State statute and Commissioners' Court.
53Rr r N
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
UNCLAIMED PROPERTY FUND
For The Year Ending September 30, 2007
REVENUES (1300)
Interest - Accounts
Reserve Fund Balance
BUDGET
$ 5,000
31,000
TOTAL REVENUES $ 36,000
EXPENDITURES (12005000)
Departmental Support
TOTAL EXPENDITURES
BUDGET
$ 36,000
The Property Code §76.601 allows for the County Treasurer
to establish a Fund into which the "unclaimed funds" of the County
are deposited. The money in the fund is to be used to pay the claims
of the persons who establish ownership.
All income derived from the investment of the funds may be used to
pay for the expenses of administrating the fund - e.g. forms, notices,
examinations, travel, court costs, supplies, equipment and employment
of necessary personnel.
All income not required to support the fund is to be transferred to the
General Fund.
Commissioners' Court has oversight responsibility for the fund.
54
2 I75
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
LAW LIBRARY
For The Year Ending September 30, 2007
REVENUES (1500)
Fees - County Clerk
Fees - District Clerk
Interest - Accounts
Reserve Fund Balance
BUDGET
$ 7,000
40,000
10,000
253,000
TOTAL REVENUES $ 310,000
EXPENDITURES (52000100) BUDGET
Departmental Support - Contingency $ 82,000
Departmental Support - Supplies 100,000
Departmental Support - Subscriptions 40,000
Minor Acquisitions 30,000
Contracts 8,000
Capital 50,000
TOTAL EXPENDITURES
The County and District Courts assess a $20.00 Law Library fee for
each civil case filed in the County and District Courts. The fee is collected
by the County and District Clerks. Funds are deposited into the County
Law Library Fund to maintain and furnish a law library for the County.
The funds collected are restricted for the use of the law library.
Funding is restricted by both State statute and Commissioners' Court.
55
~5 Il(o
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
ALTERNATIVE DISPUTE RESOLUTION
For The Year Ending September 30, 2007
REVENUES (1700) BUDGET
Fees for Service $ 33,000
Transfer From General Fund
7,500
TOTAL REVENUES $ 40,500
EXPENDITURES (11070000) BUDGET
Contracts for Community Support $ 40,500
TOTAL EXPENDITURES $ 40,500
The County Clerk and the District Clerk collect a $15.00 fee assessed
on all civil and probate cases filed in the County. The fees collected are
used to both establish and maintain an Alternative Dispute Resolution
Center in Brazos County. The funds are transferred to the Resolution
Center the month following collection. The General Fund does not
retain any portion of the fee for administration costs.
Funding is restricted by Commissioners' Court.
56
25" 177
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
LAW ENFORCEMENT EDUCATION
For The Year Ending September 30, 2007
REVENUES (1800) BUDGET
State LEOSE - Training $ 17,000
Reserved Fund Balance
10,000
TOTAL REVENUES $ 27,000
EXPENDITURES (300001
LEOSE Training - Constable Precinct 1
LEOSE Training - Constable Precinct 2
LEOSE Training - Constable Precinct 3
LEOSE Training - Constable Precinct 4
LEOSE Training - County Attorney
LEOSE Training - District Attorney
LEOSE Training - Sheriff
BUDGET
$ 1,000
1,000
1,500
1,000
1,000
3,500
18,000
TOTAL EXPENDITURES $ 27,000
All County, District and Justice of the Peace Courts collect a $2.00 fee
assessed on all criminal offense convictions. All monies collected are
transmitted to the State of Texas each quarter. Not later than March 1
the Comptroller shall allocate to the counties based on the number of law
enforcement personnel in a department (Occupations Code §1701.157).
The money received from the State may be used by the department to
pay for continuing education for law enforcement personnel and any
direct and indirect costs associated with obtaining the education.
Funding is restricted by State statute.
57
~s 119
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
COUNTY RECORDS MANAGEMENT FUND
For The Year Ending September 30, 2007
REVENUES (1900) BUDGET
Fees for Service $ 60,000
Interest - Accounts 10,000
Reserve Fund Balance 300,000
TOTAL REVENUES $ 370,000
EXPENDITURES (50000100) BUDGET
Departmental Support $ 150,000
Microfilming 70,000
Contracts for Services 150,000
TOTAL EXPENDITURES
The County collects a $5.00 fee for each civil case filed in a County,
District, or Probate Court to provide funding for the County's records
management and preservation efforts.
The County collects a $10.00 fee for each criminal conviction made in
each County or District Court case. The fee is used to provide a
resource to assist in the County's efforts at record management and
preservation.
Funding is restricted by Commissioners' Court.
58
95 Iv
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
COUNTY CLERK RECORDS
MANAGEMENT AND PRESERVATION
For The Year Ending September 30, 2007
REVENUES (2000)
Fees for Service
Interest - Accounts
Reserve Fund Balance
BUDGET
$ 170,000
19,000
TOTAL REVENUES $ 189,000
EXPENDITURES (21005000)
Salary and Wages
Benefits
Departmental Support
Repairs and Maintenance
Minor Acquisitions
Contracts for Services
BUDGET
$ 42,423
16,324
22,053
1,500
12,200
94,500
TOTAL EXPENDITURES $ 189,000
The County Clerk collects a $5.00 fee on all cases and records filed in the
County Clerk's office for the specific purpose of providing funding for the
maintenance and preservation, including automation of records in the
County Clerk's office.
These funds are under the specific control of the County Clerk, but the
Commissioners' Court retains oversight responsibility.
59
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
TIME PAYMENT FEE FUND
For The Year Ending September 30, 2007
REVENUES (2100)
Fees for Service
Interest - Accounts
Reserve Fund Balance
4,000
1,500
39,000
I TOTAL REVENUES $ 44,500
EXPENDITURES (11021000) BUDGET
Departmental Support $ 5,500
Transfer to General Fund 39,000
TOTAL EXPENDITURES $ 44,500
Government Code §51.921(d) provides that 10% of the $25.00 fee collected
by the clerks of court for allowing defendants to make time payments is to
be set aside in a separate fund. The fund is to be used by Commissioners'
Court to improve the efficiency of the administration of justice for those
offices that collect the fee.
BUDGET
60
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
COURTHOUSE SECURITY FUND
For The Year Ending September 30, 2007
REVENUES (2200)
Fees for Service
Interest - Accounts
Reserve Fund Balance
Transfer from General Fund
BUDGET
$ 85,000
4,000
68,000
34,579
TOTAL REVENUES $ 191,579
EXPENDITURES BUDGET
Sheriff Support (51000100):
Salary and Wages
Benefits
Departmental Support
Repairs and Maintenance
Minor Acquisitions
Justice of the Peace Support (51000200)
Capital Outlay
$ 122,916
44,836
5,137
10,190
500
8,000
TOTAL EXPENDITURES $ 191,579
The County collects a $3.00 fee for each civil or misdemeanor case filed
in a County Court At Law or a Justice of the Peace for the purpose of funding
the operational cost of providing adequate court security (Code of Criminal
Procedure §102.107)
An additional $5.00 fee is charged on the conviction of a felon in District
Court criminal cases. The fee collected is used to provide funding for the
operational cost of providing adequate courthouse security.
Funding is restricted by both State statute and Commissioners' Court.
61
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
DISTRICT CLERK MANAGEMENT FUND
For The Year Ending September 30, 2007
REVENUES (2300) BUDGET
Fees for Service $ 14,000
Interest - Accounts 1,000
Reserve Fund Balance 35,000
TOTAL REVENUES $ 50,000
EXPENDITURES (20005000) BUDGET
Contracts for Services $ 50,000
TOTAL EXPENDITURES S
The District Clerk collects a $5.00 fee on all cases and records filed in the
Districk Clerk's office for the specific purpose of providing funding for the
maintenance and preservation, including automation of records
in the District Clerks' office.
These funds are under the specific control of the District Clerk, but the
Commissioners' Court retains oversight responsibility.
62
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
JUSTICE OF THE PEACE TECHNOLOGY FUND
For The Year Ending September 30, 2007
REVENUES (2400) BUDGET
Fees for Service $ 35,000
Interest 4,000
Reserve Fund Balance 135,000
TOTAL REVENUES $ 174,000
EXPENDITURES (28010000) BUDGET
Departmental Support $ 129,000
Computer Hardware 45,000
TOTAL EXPENDITURES $ 1
The Justices of the Peace collect a $4.00 fee on all misdemeanor
convictions. The fee is to be used by the Justices of the Peace
to upgrade existing technology within their respective offices.
63
99 1H
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
FORFEITURE FUND
For The Year Ending September 30, 2007
REVENUES (2500) BUDGET
Reserve Fund Balance $ 1,770
TOTAL REVENUES $ 1,770
EXPENDITURES (28010000) BUDGET
Sheriff Forfeitures $ 1,405
Constable Pct. 2 Forfeitures 365
TOTAL EXPENDITURES $ 1,770
At various times during the year forfeitures of property occur from
law enforcement activity with regards to the Sheriffs office. Such
property may be cash and/or property. Property is required to be sold at
auction. The County is required to maintain separate accountability of
these funds and the funds are available to support the department
awarded the forfeiture.
These funds are under the specific control of the Commissioners Court
and the department awarded the forfeiture. Use of the funds must follow
existing State and County purchasing requirements.
64
85 Ig5
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
D.A. HOT CHECK COLLECTIONS
For The Year Ending September 30, 2007
REVENUES (2600) BUDGET
Interest - Accounts $ 200
Other Revenue 600
Reserve Fund Balance 5,200
TOTAL REVENUES $ 6,000
EXPENDITURES (19006000) BUDGET
Outside Labor Costs $ 500
Departmental Support 4,500
Minor Acquisitions 1,000
TOTAL EXPENDITURES $
65
95 18'
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
BAIL BOND BOARD FEE FUND
For The Year Ending September 30, 2007
REVENUES (2700) BUDGET
Interest - Accounts $ 2,500
Other Revenue 2,000
Reserve Fund Balance 64,500
TOTAL REVENUES $ 69,000
EXPENDITURES (12006000)
Salary and Wages
Benefits
Departmental Support
TOTAL EXPENDITURES
BUDGET
$ 4,500
1,700
62,800
This fund was established to account for the licensing fee received from
bail bondsmen and for the expenditures for monitoring local bail bondsmen.
r66
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
VOTER REGISTRATION
For The Year Ending September 30, 2007
REVENUES (2800)
Interest - Accounts
Reserve Fund Balance
23,000
I TOTAL REVENUES $ 24,000
EXPENDITURES (13005000) BUDGET
Contract Services $ 2,000
Benefits 500
Departmental Support 17,500
Capital
4,000
TOTAL EXPENDITURES $ 24,000
The County received funding from the State to provide resources to pay
for voter registration costs. For funds received prior to August 31, 1991,
the County was not required to return the balance to the State. After
September 1, 1991, all funds received and not spent were returned to the
State to be reallocated.
These funds are under the specific control of the Voter Registrar (the
Tax Assessor-Collector) who is responsible for determining fund use.
The funds are restricted in their use. The Commissioners' Court retains oversight
responsibility.
BUDGET
$ 1,000
67 p n
85 . 1O z
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
VEHICLE INVENTORY-TAX INTEREST FUND
For The Year Ending September 30, 2007
REVENUES (2900)
P & I Taxes
Interest
Reserve Fund Balance
TOTAL REVENUES
BUDGET
$ 2,500
17,500
84,000
EXPENDITURES (13006000) BUDGET
Salary and Wages $ 11,007
Employee benefits 2,120
Departmental Support 60,873
Minor Acquisitions 10,000
Professional Fees 20,000
TOTAL EXPENDITURES $ 104,000
The County collects ad valorem taxes on vehicles as they are sold each
year. As the tax is collected, it accumulates in a separate account maintained
by the Tax Assessor-Collector. At year end this accumulation is distributed to
the various taxing agencies within the County. This depository account
earns interest while the funds are on deposit; interest earned is retained
by the County Tax Assessor-Collector.
This earned interest is specifically restricted by State statute. It may be
used only by the Tax Assessor-Collector to provide funding for the efforts
of the office in direct support of the collection and distribution of the
Vehicle Inventory Tax. 68
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
SHERIFF - CRIME FUND
For The Year Ending September 30, 2007
REVENUES (3300) BUDGET
Interest $
Sheriff Crime Fund
Reserve Fund Balance 90,000
TOTAL REVENUES $ 90,000
EXPENDITURES (28005000) BUDGET
Departmental Support $ 45,000
Repairs and Maintenance 5,000
Minor Acquisitions 35,000
Contract Services 2,500
Professional Services 2,500
TOTAL EXPENDITURES $ 90,000
The County Sheriffs Crime Fund receives an equal cash contribution
from the City of Bryan, City of College Station, and the Brazos County Sheriffs
department. Prior to June 1, 2000, these funds were a responsibility of the
District Attorney. The oversight of the Narcotic Task Force was changed to the
Sheriff in 1999, and because of the relationship of these funds and the law
enforcement activities the fiscal oversight responsibilities were moved to the Sheriff.
69
&S (~'C)
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
DISTRICT ATTORNEY - CRIME FUND
For The Year Ending September 30, 2007
REVENUES (3300) BUDGET
Interest $ 400
District Attorney - Crime Fund
Reserve Fund Balance
1,000
2,600
TOTAL REVENUES $ 4,000
EXPENDITURES (28005000) BUDGET
Salary and Wages $ 2,500
Benefits 190
Departmental Support 1,310
Contract Services
Professional Services
TOTAL EXPENDITURES $ 4,000
The District Attorney's Crime Fund receives an equal cash contribution
from the City of Bryan, City of College Station, and the Brazos County Sheriff's
department.
19.1
BRAZOS COUNTY, TEXAS
SPECIAL REVENUE FUND
PROPOSED BUDGET
PRIMARY ELECTION SERVICES FUND
For The Year Ending September 30, 2007
REVENUES (3500) BUDGET
Fees for Service $
TOTAL REVENUES $ -
EXPENDITURES (211200) BUDGET
Outside Labor Costs $
Departmental Support
Contract Services
Professional Fees
TOTAL EXPENDITURES $ -
This fund is used to account for the costs and reimbursement related to
election service contracts as provided by Section 31.100 of the Election Code.
There are not expected to be any primary elections in fiscal year 2006-2007.
71
~s 5) , j I a a
FEDERAL & STATE
GRANT FUND S
Brazos County receives funding each year from the Federal government and from
various State offices to assist in the funding of various elements of County
activity. Funds are created to provide internal accountability of the grants
awarded due to grant applications made by the County. Normally the funds are
provided for a specific period for a specific purpose. While the County may
budget that all the funds will be consumed during the current accounting period, it
is not uncommon that funds will go unexpended and will be returned to the
distributing agency. The majority of the grants currently in place require the
County to provide financial participation at some level.
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BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
COMPREHENSIVE UNDERAGE DRINKING ENFORCEMENT PROGRAM
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant Funding $ 50,000
General Fund - Matching Funds 39,096
TOTAL REVENUES S R9_n9F
EXPENDITURES (183100) BUDGET
Salary & Wages $ 44,106
Benefits 11,040
Departmental Support 12,470
Repairs and Maintenance 560
Contractual Services 20,920
TOTAL EXPENDITURES $ 89,096
The County has entered into a year to year program with the Texas Department of
Transportation to provide assistance in interdiction for Kids under 21 purchasing
alcohol. The Grant calls for a $50,000 support from the State. If the State does not
provide funding, there is no requirement on the part of the County to support the activity.
The Grant is monitored through the County Attorney's office. The County is responsible
for 25% matching funds. Any unfunded requirements will be provided through the funds
available in the "County Attorney Hot Check Administration Funds".
S 115
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
VINE PROGRAM
For The Year Ending September 30, 2007
REVENUES (3000)
Grant - Funding
BUDGET
$ 30,108
TOTAL REVENUES $ 30,108
EXPENDITURES (286000)
Contract Services
BUDGET
$ 30,108
TOTAL EXPENDITURES $ 30,108
g~
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
T. J. P. C. - STATE AID
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - T. J. P. C. - State Aid $ 119,859
General Fund - Matching Funds 18,794
TOTAL REVENUES $ 138,653
EXPENDITURES (312100) BUDGET
Salary and Wages $ 105,890
Benefits 32,763
TOTAL EXPENDITURES $ 138,653
1
BRAZOS COUNT'Y', TEXAS
GRANTFUNDS
PROPOSED BUDGET
T. J. P. C. - SALARY ADJUSTMENT
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - T. J. P. C. - Salary Adjustment $ 123,975
General Fund - Matching Funds
24,696
TOTAL REVENUES $ 148,671
EXPENDITURES (311100) BUDGET
Salary and Wages $ 123,981
Benefits $ 24,690
TOTAL EXPENDITURES $ 148,671
fag
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
T. J. P. C. - F- PROGRESSIVE SANCTIONS JPO
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - T. J. P. C. - F-Progressive Sanctions $ 94,104
General Fund - Matching Funds
98,647
TOTAL REVENUES $ 192,751
EXPENDITURES (318300) BUDGET
Salary and Wages $ 141,266
Benefits 51,485
TOTAL EXPENDITURES $ 192,751
8' 19q
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
T. J. P. C. - G - PROG SANCTIONS 1-2-3
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - T. J. P. C. - Progressive Sanctions 1-2-3 $ 38,525
General Fund - Matching Funds
1,781
TOTAL REVENUES $ 40,306
EXPENDITURES (318400)
Salary and Wages
- Benefits
Departmental Support
Contracts for Services
Professional Services
BUDGET
$ 19,201
3,880
2,100
1,200
13,925
TOTAL EXPENDITURES $ 40,306
g~ ac)')
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
T. J. P. C. - O - PROGRESSIVE SANCTIONS ISJPO
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - T. J. P. C. - O - Progressive Sanctions ISJPO $ 27,240
General Fund - Matching Funds 18,359
TOTAL REVENUES $ 45,599
EXPENDITURES (318500)
Salary and Wages
Benefits
BUDGET
$ 33,156
12,443
TOTAL EXPENDITURES $ 45,599
4TS
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
JUVENILE COMMUNITY CORRECTIONS BLOCK GRANT
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - T. J. P. C. - Community Corrections $ 198,024
General Fund - Matching Funds 28,314
TOTAL REVENUES $ 226,338
EXPENDITURES (316100) BUDGET
Salary and Wages $ 164,407
Benefits 61,931
TOTAL EXPENDITURES $ 226,338
80
~s _ ao~
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
METROPOLITAN PLANNING ORGANIZATION
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - M. P. O. $ 378,636
General Fund - Matching Funds
TOTAL REVENUES
EXPENDITURES (424100)
Salary and Wages
Benefits
Departmental Support
Repairs and Maintenance
Minor Acquisitions
Contracts for Services
Professional Services
15,000
BUDGET
$ 205,664
62,793
52,800
5,000
13,000
24,000
30,379
TOTAL EXPENDITURES S 393,636
4s ~ 903
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
BRAZOS COUNTY GRANTS
CRIMINAL LAW ENFORCEMENT ASSISTANCE
AND RESPONSE TEAM
For The Year Ending September 30, 2006
REVENUES (3200) BUDGET
County Matching Funds $ 281,121
Grant - C.J.D 517,407
TOTAL REVENUES $ 798,528
EXPENDITURES (282100) BUDGET
Salary and Wages $ 342,400
Benefits 119,842
Departmental Support 100,259
Repairs and Maintenance 43,406
Minor Acquisitions 22,705
Contract Services 136,472
Professional Services 444
Vehicles 33,000
TOTAL EXPENDITURES $ 798,528
82
$S 004
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
HELP AMERICA VOTE ACT-EDUCATION FUND
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - Funding $ 6,027
TOTAL REVENUES $ 6,027
EXPENDITURES (212000) BUDGET
Conference & Seminar Fees $ 3,000
Travel 3,027
TOTAL EXPENDITURES $ 6,027
8Fs a a5
BRAZOS COUNTY, TEXAS
GRANT FUNDS
PROPOSED BUDGET
HELP AMERICA VOTE ACT - GENERAL COMPLIANCE
For The Year Ending September 30, 2007
REVENUES (3000) BUDGET
Grant - Funding $ 537,789
TOTAL REVENUES $ 537,789
EXPENDITURES (212100) BUDGET
Miscellaneous $ 537,789
TOTAL EXPENDITURES $ 537,789
84
01 NO
DEBT SERVICE FUND
The Debt Service Fund is used to account for the accumulation of resources for
the payment of general long-term debt principal and interest related to general
obligation bonds and certificates of obligation.
-1
0 7
BRAZOS COUNTY, TEXAS
DEBT SERVICE FUND
ANALYSIS OF RESERVED FUND BALANCE
2006
Fund Balance October 1, 2005
Anticipated Revenues
Total Funds Available
Expenditures:
General Obligation Principal
C. O. Principal
General Obligation Interest
C. O. Interest
Fiscal Agent Fees
Anticipated Fund Balance At September 30, 2006
Reserved To Fund Future Debt Requirements
$ 1,881,705
5,351,033
7,232,738
390,000
2,395,000
1,054,849
1,301,800
1,445
5,143,094
$ 2,089,644
2s aog
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET
DEBT SERVICE FUND
For The Year Ending September 30, 2007
REVENUES
Taxes
Penalty and Interest
Interest - Accounts
Reserved Fund Balance
BUDGET
$ 4,854,003
25,000
130,000
290,997
TOTAL REVENUES $ 5,300,000
EXPENDITURES
Debt Service - Interest $ 2,500,000
Debt Service - Principal 2,795,000
Fiscal Agent Fees 5,000
TOTAL EXPENDITURES $ 5,300,000
86
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BRAZOS COUNTY, TEXAS
GENERAL LONG TERM DEBT
SCHEDULE OF GENERAL LONG TERM DEBT PAYABLE BY ISSUE
September 30, 2007
Debt
Final
Debt
Authorized
Interest Rates
Issue
Maturity
And
Debt Issue
And Dates
Date
Date
Issued
1998 Series, Issued For:
Jail Expansion
Courthouse Improvements
Right-Of-Way Acquisition
4.6336
Capital Roads
3/1 and 9/1
7/1/1998
3/1/2013
10,000,000
2001 Series, Issued For:
3.4/3.55/3.85/4.1/4.25
Judicial Software
3/1 and 9/1
12/1/2001
3/1/2009
1,000,000
General Obligation Bond
2001 Series, Issued For:
6.5/5.0/4.3/4.4/4.5/
Exposition Center
4.6/4.65/4.714.75/
4.8/4.9/
12/1/2001
3/30/2022
8,000,000
3/1 and 9/1
General Obligation Bond
6.0/5.5/5.0/4.0/4.125
2001 Series, Issued For:
4.25/4.375
Exposition Center
3/1 and 9/1
Est. 8/31/2005
3/30/2022
10,500,000
2002 Series, Issued For:
3.0/2.813.2/3.45/3.6
10/15/2002
9/1/2013
2,995,000
Electronic voting equipment,
3.7/3.85
Information technology,
3/1 and 9/1
Vehicles, Right-of-Way
2003 Series, Issued For:
2.5/2.55/2.65/2.75/3.125/
11/15/2003
9/1/2023
10,000,000
Real Estate Acquisition, Vehicles
3.375/3.625/3.75/3.9/4.0/
R &B Equipment, Communication
4.2/43/4.375/4.45/4.5/4.55
Conversion
3/1 and 9/1
2004 Series, Issued For:
2.6/4.0/175/3.8/3.9/
8/15/2004
9/1/2014
5,000,000
Real Estate Acquisition, R &B
4.0/4.2/4.25/4.3/4.4/
Equipment, Building Improvements
4.5/4.55
Right of Way Acquisition
3/1 and 9/1
2005 Series, Issued For:
9/1/2005
9/1/2015
2,750,000
Buildings, Building Renovations,
3.25/3.75/3.5/3.625
Capital Roads, Equipment,
3/1 and 9/1
and Right-of-Way Acquisition
Limited Tax Refunding Bonds
12/1/2005
3/1/2016
6,005,000
Refunding of the 1996 C.O.'s
4.0
3/1 and 9/1
Total Long Term Debt
Note:
(1) All debt obligations of Brazos County are payable both as to principal and interest solely from and secured
by ad valorem taxes levied against all taxable property within the County.
$ 56,250,000
87
~s ; ai i
Debt Service Requirements
Debt Outstanding For Fiscal Year 2006-2007
Principal Interest Totals Principal Interest Totals
6,775,000
1,054,953
7,829,953
910,000
292,843
1,202,843
375,000
23,375
398,375
125,000
12,844
137,844
7,330,000
2,922,040
10,252,040
355,000
341,370
696,370
10,450,000
5,173,400
15,623,400
50,000
457,594
507,594
1,615,000
216,277
1,831,277
300,000
55,486
355,486
8,935,000
3,669,070
12,604,070
405,000
346,322
751,322
5,000,000
2,239,012
7,239,012
195,000
201,002
396,002
2,515,000
483,288
2,998,288
245,000
92,582
337,582
5,925,000
1,328,300
7,253,300
210,000
232,800
442,800
$ 48,920,000 $ 17,109,715 $ 66,029,715 $ 2,795,000 $ 2,032,843 $ 4,827,843
r aI a
BRAZOS COUNTY, TEXAS
GENERAL OBLIGATION DEBT
SCHEDULED DEBT RETIREMENT BY YEARS
At'October 1, 2006
Fiscal
Year End
Total
Required
Principal
2006 - 07
2,795,000
2007 - 08
3,445,000
2008 - 09
3,540,000
2009- 10
3,680,000
2010-11
3,800,000
2011-12
3,965,000
2012 - 13
3,185,000
Total
Required
Interest
2,032,843
1,912,580
1,766,638
1,616,415
1,457,542
1,293,606
1,147,155
Total
Requirements
4,827,843
5,357,580
5,306,638
5,296,415
5,257,542
5,258,606
4,332,155
2013- 14 2,735,000 1,024,227 3,759,227
2014- 15 2,855,000 912,663 3,767,663
2012 - 25 18,920,000 3,946,046 22,866,046
$ 48,920,000 $ 17,109,715 $ 66,029,715
$0
'9 ~ 13
BRAZOS COUNTY, TEXAS
DEBT SERVICE FUND
SCHEDULE OF ACTUAL REVENUES, EXPENDITURES,
AND RESERVED FUND BALANCE
AND RESPECTIVE DEBT SERVICE TAX RATES
Years
Year
Reserved
Ended
Fund
Tax
September 30,
Revenues
Expenditures
Balance
Rates**
1997
1,768,374
1,831,620
1,997,802
4.30
1998
1,968,913
2,074,517
1,892,198
4.52
1999
1,988,715
1,809,843
2,071,070
4.32
2000
1,958,213
1,827,141
2,202,142
3.97
2001
1,943,586
1,833,627
2,312,101
3.64
2002
1,951,620
2,302,411
1,961,310
3.43
2003
2,519,076
2,867,509
1,612,877
4.23
2004
3,467,053
3,456,188
1,623,742
5.11
2005
4,435,858
4,177,895
1,881,705
6.32
2006 * 5,351,033 5,143,094 2,089,644 7.01
* Anticipated for fiscal year ending September 30, 2006.
* * Tax Rates are presented as cents per $100 of property valuation.
s5o a 14
BRAZOS COUNTY, TEXAS
PROJECTED DEBT SERVICE TAX RATE
For The Fiscal Years Shown
Est. Debt
Est Debt
Est. Debt
Est. Debt
Requirements
Requirements
Requirements
Requirements
Description
09/30/07
09/30/08
09/30/09
09/30/10
1998 CO's
P
910,000
965,000
1,030,000
1,095,000
1
292,843
249,403
203,183
153,951
2001 CO'S
P
125,000
125,000
125,000
-
(Imed 12-1-01)
1
12,844
7,875
2,656
-
2002 CO's (10/15/02)
P
300,000
270,000
230,000
230,000
(Issued $2,995,000)
1
55,486
47,085
38,445
30,510
2003 CO's (11/15/03)
P
405,000
410,000
420,000
430,000
(issued$ 10,000,000)
1
-346,322
335,588
324,314
312,764
2004 CO's (8-15-04)
P
195,000
200,000
205,000
215,000
( Issued $5,000,000)
1
201,002
195,932
190,732
182,532
2005 CO'S
P
245,000
255,000
260,000
270,000
(Issue date 9/1105)
1
92,582
83,394
73,832
64,082
Issue $2,750,000)
2001 Bonds
p
355,000
365,000
380,000
400,000
(Issued 12-1-01)
1
341,370
320,707
302,082
283,982
($8,000,000)
2001 GO'S
P
50,000
325,000
335,000
460,000
(Issue date 9/1/05)
1
457,594
454,594
435,094
414,994
($10,500,000)
2005 Refunding Bonds
P
210,000
530,000
555,000
580,000
(Issue date 12/l/2005)
1
232,800
218,000
196,300
173,600
Cer6tied O/S
Debt
4,827,843
5,357,578
5,306,638
5,296,415
Tax Rate
$
0.0610
$ 0.0670
$ 0.0650
$ 0.0630
F:BudgeV06A7 Budget/Debt Service Analysis 91 E/21/2006
2:02 PM
8s a
BRAZOS COUNTY, TEXAS
PROJECTED DEBT SERVICE TAX RATE
For The Fiscal Years Shown
Est. Debt
Est. Debt Est. Debt
Est. Debt
Requirements
Requirements Requirements
Requirements
Description
09/30/07
09/30/08 09/30/09
09/30/10
Beginning Fund
Balance
2,089,644
2,004,823 1,960,986
1,912,571
Tax Revenue
4,743,022
5,313,740 5,258,224
5,249,325
(@ 98%)
Transfer From
General Fund
-
_ -
Use of Fund
Balance
(4,827,843)
(5,357,578) (5,306,638)
(5,296,415)
Fund Balance
At End of Year
2,004,823
1,960,986 1,912,571
1,865,481
(Taxable Value 7,934,129,172 8,092,811,755 8,254,667,991 8,502,308,030
Estimated Appraised Value
,ttcrease (Decrease) as a % 2% 2% 3%
8/21/2006
F:Budget/0"7 Budget/Debt Service Analysis / _ 2:02 06
CAPITAL PROJECT
FUNDS
Brazos County at various times establishes Capital Improvement funds to tract the
costs associated with programs that have been authorized by the Commissioners'
Court. The budget appropriations and related resources have been provided for
the following:
Capital Project Fund - Judicial Software:
In 2001 the County sold $1,000,000 in certificates of obligation and matched the
proceeds with a like amount from the General Fund's fund balance. The funds
were used to purchase, install and train personnel on the use of an enhanced
judicial software system. Remaining program funds at year end are being
appropriated to be available to provide additional enhancements for the program.
Capital Project Fund - General Capital Improvements:
The Commissioners' Court in 1994 established a separate fund to provide
accountability for the purchase of specific equipment to support departmental
needs, and to replace existing equipment as it wears down.
Capital Project Fund - Exposition Center:
In November 2000 the voters of Brazos County authorized the Commissioners'
Court to issue $18,500,000 of general obligation bonds to finance the construction
of a County Exposition Center. The County has secured land and has begun
construction. Construction is expected to be completed in the summer of 2007.
s a17
Capital Project Fund - Certificates of Obligation Series 2003:
The Commissioners' Court authorized the sale of $10,000,000 in certificates of
obligation in 2003. The issuance provided initial funding for a five-year capital
improvement program. The remaining funds will be used to complete
construction on the Law Enforcement Administration Building.
Capital Project Fund - Certificates of Obligation Series 2004:
The Commissioners' Court authorized the sale of $5,000,000 in certificates of
obligation in the summer of 2004 which provided funding for the construction of
the Justice of the Peace building for Precinct 3. The remaining funds will be used
to provide partial funding for heavy equipment for the Road and Bridge
Department.
Capital Project Fund - Certificates of Obligation Series 2005:
The Commissioners' Court authorized the sale of $2,750,000 in certificates of
obligation in September 2005 to provide funding for various capital road projects
and for renovations to purchased real estate. The remaining funds will be used to
continue renovations of the Maxwell Center with anticipated completion in the
fall of 2006.
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BRAZOS COUNTY, TEXAS
JUDICIAL SOFTWARE IMPROVEMENT FUND (4400)
PROPOSED BUDGET
For the Year Ending September 30, 2007
REVENUES (4400)
Investment Interest
Reserve Fund Balance
BUDGET
$ 1,000
73,000
TOTAL REVENUES $ 74,000
EXPENDITURES (63440100)
Contract Services
$ 74,000
TOTAL EXPENDITURES $ 74,000
ALL UNEXPENDED FUNDS FROM THE CURRENT YEAR WILL AUTOMATICALL'
ROLL FORWARD INTO THE NEW BUDGET YEAR AND APPROPRIATED WITHIN
THE SAME CLASSIFICATIONS AT THE DISCRETION OF COMMISSIONERS'
COURT.
94
BRAZOS COUNTY, TEXAS
GENERAL CAPITAL IMPROVEMENT FUND (4500)
PROPOSED BUDGET
For the Year Ending September 30, 2007
REVENUES(4500)
Reserved Fund Balance
Transfer From General Fund
TOTAL REVENUES $ 5,832,478
BUDGET
$ 254,000
5,578,478
EXPENDITURES (63000500)
Matching Funds for Body Armor Replacement Grant (Sheriff)
Spectator Chairs for Courtroom (J.P. Pct. 3)
Office Furniture ( Sheriff) less than $500
Office Furniture ( J.P. Pct. 2-2) less than $500
Office Furniture (R&B) less than $500
Office Furniture (District Attorney) less than $500
Office Furniture (County Clerk) less than $500
Office Furniture (Admin. Bldg.) less than $500
7,500
3,360
31,305
1,000
11,500
29,591
5,680
113,238
Dentention Center A/C controls (Building Maint.)
Painting Exterior of R&B (Building Maint.)
Cooling Tower Variable Fan Controller (Building Maint.)
Two Flag Poles, Lighting and Flags (J.P. Pct. 3)
HVAC computer for S.O. Building (Sheriff)
21 Computers for S.O. Administration Building
Safe (Treasurer)
Conference Table ( District Attorney)
Furniture - Office Units ( Sheriff)
Radio and Video Camera ( Constable Pct. 4)
Vehicle (Building Maint.)
Vehicle (Dodge Charger - County Attorney)
Vehicles: 10 (w/ Equipment, Sheriff and Jail)
Vehicle with equipment (Constable Pct. 1)
Vehicles with equipment (Constable Pct. 2) - 2
Vehicle with equipment (Constable Pct. 3)
45,000
20,000
13,000
2,500
1,700
18,900
783
8,000
110,195
7,500
20,000
18,238
287,999
23,500
47,000
23,500
95
gs ~a i
BRAZOS COUNTY, TEXAS
GENERAL CAPITAL IMPROVEMENT FUND (4500)
PROPOSED BUDGET
For the Year Ending September 30, 2007
Vehicle with equipment (Constable Pct. 4)
23,500
Truck for Animal Control ( Sheriff)
23,500
Transport Van Conversion Kit (Jail)
2,500
4 -1/2 Ton Trucks (R&B)
89,848
One Ton Truck (R&B)
35,225
2 - Motorgraders 107,966
50001b Fork Lift 24,610
Truck Tractor w/PTO and wet kit 90,000
2 - 6-8 yard dump trucks 142,524
Document Imaging Station ( Sheriff) 10,000
Palm Scanner upgrade (Jail) 16,000
Timekeeping software/keypads 50,000
2 - Mowers - Grasshopper (Jail) 12,000
Mower (Brazos Center) 8,554
Radio Tower 19,379
Highway 6 Right of Way 900,000
Warehouse space 300,000
Landscape, Irrigation, Storage Space (Sheriff) 266,596
Sheriffs Administration Building 323,022
Building Renovations ( Anderson property) 115,265
Building Renovations (First Baptist Church property) 1,100,000
Telephone System ( Sheriff) 33,000
Equipment - Exposition Center 1,288,000
TOTAL EXPENDITURES $ 5,832,478
ALL UNEXPENDED FUNDS FROM THE CURRENT YEAR WILL AUTOMATICALLY
ROLL FORWARD INTO THE NEW BUDGET YEAR AND APPROPRIATED WITHIN
THE SAME CLASSIFICATIONS AT THE DISCRETION OF COMMISSIONERS'
COURT.
96
BRAZOS COUNTY, TEXAS
EXPOSITION CENTER (4600)
PROPOSED BUDGET
For the Year Ending September 30, 2007
REVENUES(4600) BUDGET
Interest $ 75,000
Reserve Fund Balance 9,916,000
TOTAL REVENUES $ 9,991,000
EXPENDITURES (63460000)
Salary and Wages
Benefits
Buildings
$ 7,500
1,000
9,982,500
TOTAL EXPENDITURES $ 9,991,000
ALL UNEXPENDED FUNDS WILL AUTOMATICALLY ROLL
FORWARD FOR USE IN FOLLOWING YEARS AT THE DISCRETIO
OF COMMISIONERS' COURT.
WAGES AND BENEFITS ARE FOR SERVICES PROVIDED BY THE
BRAZOS COUNTY, TEXAS
CAPITAL IMPROVEMENT FUND - SERIES 2003 (4800)
PROPOSED BUDGET
For the Year Ending September 30, 2007
REVENUES(4800)
Investment Interest
Reserve Fund Balance
BUDGET
25,000
4,974,000
TOTAL REVENUES $ 4,999,000
EXPENDITURES (63481000)
Salary and Wages
Benefits
Sheriff Administration Building
$ 15,000
5,000
4,979,000
TOTAL EXPENDITURES $ 4,9991000
ALL UNEXPENDED FUNDS FROM THE CURRENT YEAR WILL AUTOMATICALLY
ROLL FORWARD INTO THE NEW BUDGET YEAR AND APPROPRIATED WITHIN
THE SAME CLASSIFICATIONS AT THE DISCRETION OF COMMISSIONERS'
COURT IN COMPLIANCE WITH INDENTRUE.
98
,,/I
AAq
BRAZOS COUNTY, TEXAS
CAPITAL IMPROVEMENT FUND - SERIES 2004 (4904)
PROPOSED BUDGET
For the Year Ending September 30, 2007
REVENUES (4904) BUDGET
Reserve Fund Balance $ 99,400
TOTAL REVENUES $ 99,400
EXPENDITURES (63491004)
Motorgrader
99,400
TOTAL EXPENDITURES $ 99,400
ALL UNEXPENDED FUNDS FROM THE CURRENT YEAR WILL AUTOMATICALLY
ROLL FORWARD INTO THE NEW BUDGET YEAR AND APPROPRIATED WITHIN
THE SAME CLASSIFICATIONS AT THE DISCRETION OF COMMISSIONERS'
COURT IN COMPLIANCE WITH INDENTRUE.
~S d.a-5
BRAZOS COUNTY, TEXAS
2005 CERTIFICATE OF OBLIGATION (4205)
PROPOSED BUDGET
For the Year Ending September 30, 2007
REVENUES(4205) BUDGET
Reserve Fund Balance $ 1,200,000
TOTAL REVENUES $ 1,200,000
EXPENDITURES (63420500)
Building Renovations $ 1,050,000
Roads - Capital 150,000
TOTAL EXPENDITURES $ 1,200,000
ALL UNEXPENDED FUNDS WILL AUTOMATICALLY ROLL
FORWARD FOR USE IN FOLLOWING YEARS AT THE DISCRETIO
OF COMMISIONERS' COURT.
goo
~S
PROPRIETARY FUND
A Proprietary Fund is established to provide a service or a product to the public
or to other governmental units.
An Internal Service Fund is a proprietary Fund created to provide goods and
services to other governmental units.
The Health and Life Insurance Fund has been created by
Commissioners' Court to account for the activity within Brazos County's
j self-insured health insurance program and its group life insurance plan.
8s aa7
BRAZOS COUNTY, TEXAS
HEALTH AND LIFE INSURANCE FUND
ANALYSIS OF RESERVED FUND BALANCE
30, 2007
Beginning Fund Balance, October 1, 2005
Anticipated Revenues - 2006
Anticipated Expenditures - 2006
Anticipated Fund Balance At
September 30, 2006
Anticipated Revenues - 2007
Anticipated Expenditures - 2007
Anticipated Fund Balance At
September 30, 2007
$ 779,959
4,638,000
4,310,000
1,107,959
4,475,800
4,475,800
1,107,959
$ 1,107,959
X6501 aag
BRAZOS COUNTY, TEXAS
PROPOSED BUDGET
HEALTH AND LIFE INSURANCE FUND
For The Year Endin September 30 2007
REVENUES (5000)
BUDGET
Interest - Accounts
$ 25,000
Employee Dental - County
130,000
Employer Dental - County
40,000
Employer Payments - County
3,000,000
Employer - Medical - Health Dept.
130,000
Employer - Dental - Health Dept.
1,500
Employee - Medical - Health Dept.
17,000
Employee - Dental - Health Dept.
4,500
Employer - Medical - MPO
15,000
Employer - Dental - MPO
250
Employee - Medical - MPO
9,750
Employee - Dental - MPO
1,300
Medical - Employer Participants
30,000
Dental - Employer Participants
1,000
Employee Deductions
670,000
Medical - Retirees - County Pay
300,000
Dental - Retirees - County Pay
5,000
Medical - Retirees - Self Pay
75,000
Dental - Retirees - Self Pay
12,500
COBRA
8,000
AL REVENUES
EXPENDITURES (64005000)
BUDGET
Administrative Fees
$ 275,000
Claims - Prescriptions
585,000
Claims - Medical
2,801,800
Claims - Dental
210,000
Life Insurance
36,000
Stop Loss Premium
550,000
Professional Services
18,000
_ TOTAL EXPENDITURES
$ 47475.800
Commissioners' Court has approved a contract with a third party administrator
to assist with monitoring and paying health insurance claims by employees and
their dependents. In addition, employees are provided with a standard life
insurance policy. The County is self insured.
To provide funding for this program, operational divisions are charged a monthly
premium for each participating employee. Ad valorem taxes are used to fund this
premium levy. Employees are required to pay for dependent coverage. There are
participants additional to County staff who have elected affiliation with the
program. These include retired employees, employees who have elected COBRA
status, and employees of other governmental sub-divisions.
In addition, the General Fund provides funding for all retiree health costs.
g5 aa.
POSITION CONTROL
--i
SALARY AND WAGES
DEPARTMENTAL EMPLOYEE BENEFIT
EXPENSE
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BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 06-07 BUDGET
9/12/2006
FD DIV ACCT I
1 0100 30101100 51100000
0100 30101100 53100000
0100 30101100 53200000
0100 30101100 53800000
0100 47010000
Constable Pct. 1
To increase the elected official's
t 0100 30201100 51100000
0100 30201100 53100000
0100 30201100 53200000
0100 30201100 53800000
0100 47010000
Constable Pct. 2
To increase the elected official's
3 0100 30301100 51100000
0100 30301100 53100000
0100 30301100 53200000
0100 30301100 53800000
0100 47010000
Constable Pct. 3
To increase the elected official's
4 0100 30401100 51100000
0100 30401100 53100000
0100 30401100 53200000
4701
astable Pct. 41
increase the elected official's
R/CR ACCOUNT NAME
DR Salary -Elected Official
DR Social Security
DR Retirement
DR Worker's Compensation
CR Reserve Fund Balance
salary and the related benefits from
DR Sala - Elected Official
DR Social Security
DR Retirement
DR Worker's Compensation
CR Reserve Fund Balance
,alary and the related benefits from
DR Salary - Elected Official
DR Social Security
DR Retirement
DR Worker's Compensation
CR Reserve Fund Balance
to
to
Increase
7,733.00
592.00
913.00
208.00
9.446.00
7,733.00
592.00
913.00
208.00
7,73
59
91
Wary and the related benefits from $48,267 to $56,000
DR Salary - Elected Official 7,73
DR Social Security 59
DR Retirement 91
DR Worker's Compensation 2C
CR Reserve Fund Balance 9,44
salary and the related benefits from $48,267 to $56,000 p
Decrease
9/12/2006/ 8:29 AM 85 31f4
I
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 06-07 BUDGET
9/12/2006
FD DIV ACCT DR/CR ACCOUNT NAME Increase Decrease
0100
24101100
51100000
DR
Sala - Elected Official
6,527.00
0100
24101100
53100000
DR
Social Security
500.00
0100
24101100
53200000
DR
Retirement
771.00
0100
24101100
53800000
DR
Worker's Compensation
15.00
0100
47010000
CR
Reserve Fund Balance
7,813.00
Justice of the Peace Pct. 1
To increase the elected official's salary and the related benefits from $49,473 to $56,000 per year.
0100
24201100
51100000
DR
Salary - Elected Official
6,527.00
0100
24201100
53100000
DR
Social Security
500.00
0100
24201100
53200000
DR
Retirement
771.00
0100
24201100
53800000
DR
Worker's Compensation
15.00
0100
47010000
CR
Reserve Fund Balance
7,813.00
Justice of the Peace Pct. 2-1
To increase the elected official's salary and the related benefits from $49,473 to $56,000 per year.
7
0100
24201200
51100000
DR
Salary - Elected Official
6,527.00
0100
24201200
53100000
DR
Social Security
500.00
0100
24201200
53200000
DR
Retirement
771.00
0100
24201200
53800000
DR
Worker's Compensation
15.00
0100
47010000
CR
Reserve Fund Balance
7,813.00
Justice of the Peace Pct. 2-2
To increase the elected official's salary and the related benefits from $49,473 to $56,000 per year.
0100
24301100
51100000
DR
Salary - Elected Official
6,527.00
0100
24301100
53100000
DR
Social Security
500.00
0100
24301100
53200000
DR
Retirement
771.00
0100
24301100
53800000
DR
Worker's Compensation
15.00
0100
47010000
CR
Reserve Fund Balance
7,813.00
Justice of the Peace Pct. 3
To increase the elected official's salary and the related benefits from $49,473 to $56,000 per year.
9/12/20061 8:29 AM 2
~s 315
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 06-07 BUDGET
9/12/2006
FD DIV ACCT DR/CR ACCOUNT NAME Increase Decrease
0100
24401100
_ 51100000
DR
Sala - Elected Official
6,527.00
0100
24401100
53100000
DR
Social Security
500.00
0100
24401100
53200000
DR
Retirement
771.00
0100
24401100
53800000
DR
Worker's Compensation
15.00
0100
47010000
CR
Reserve Fund Balance
7,813.00
Justice of the Peace Pct. 4
To increase the elected official's salary and the related benefits from $49,473 to $56,000 per year.
10
0100
37000100
51300000
DR
Sala - Staff
4,680.00
0100
37000100
53100000
DR
Social Security
359.00
0100
37000100
53200000
DR
Retirement
553.00
0100
37000100
53800000
DR
Worker's Compensation
11.00
0100
47010000
CR
Reserve Fund Balance
5,603.00
Extension Service
To increase the horticulturist position salary and the related benefits from $29,308 to $33,988. er year.
11
0100
56001000
51300000
DR
Salary - Staff
4,742.00
0100
56001000
53100000
DR
Social Security
363.00
0100
56001000
53200000
DR
Retirement
560.00
0100
56001000
53800000
DR
Worker's Compensation
11.00
0100
47010000
CR
Reserve Fund Balance
5,676.00
Road and Bridge
To increase the Director of Planning position from $61,485 to $66,227.
12
0100
14000100
51200000
DR
Salary - Department Head
4,181.00
0100
14000100
53100000
DR
Social Security
320.00
0100
14000100
53200000
DR
Retirement
494.00
0100
14000100
53800000
DR
Worker's Compensation
10.00
0100
47010000
CR
Reserve Fund Balance
5,005.00
Information Technology
To increase the salary for the Department Head from $82,743 to $86,924.
9/12/2006/ 8:29 AM
F5 I
t
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 06-07 BUDGET
9/12/2006
13
14
15
16
FD
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
4500
63000500
80101000
DR
Building Renovations
650,000.00
4500
49028000
CR
Transfers from General Fund
650,000.00
0100
91110000
DR
Transfers to Gen. Perm Im rov.
650,000.00
0100
47010000
CR
Reserve Fund Balance
650,000.00
General Capital Im rovement Fund
To increase the bud et for the renovations to the Church property.
0100
14000100
65540000
DR
Printer Maintenance
350.00
0100
12000100
65540000
CR
Printer Maintenance
350.00
County Treasurer
To move the funds budgeted for the printer maintenance contract from Treasurer budget to I.T.
0100
28000100
51620000
DR
Overtime
35,000.00
0100
28000100
53100000
DR
Social Security
2,678.00
0100
28000100
53200000
DR
Retirement
4,130.00
0100
28000100
53800000
DR
Worker's Compensation
94.00
0100
47010000
CR
Reserve Fund Balance
41,902.00
Sheriff's Office
Proposed budget did not include overtime for the Sheriffs department.
0100
47010000
DR
Reserve Fund Balance
1,206,131.00
0100
49029000
CR
Transfers from Grant Fund
1,206,131.00
3000
91300000
DR
Transfers to General Fund
1,206,131.00
3000
47010000
CR
Reserve Fund Balance
1,206,131.00
General Fund and Grant Fund
To increase the budged transfers from the Grant fund to the General Fund. Four ants had revenues
recorded in the Grant Fund and the related expenditures recorded in the General Fund thereby
increasing the fund balance in the Grant fund when it should have been in the General Fund.
These ants were from previous fiscal ears which is why it has to o through transfers and
fund balance.
9/12/2006/ 8:29 AM 4
~S 317
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 06-07 BUDGET
9/12/2006
17
18
FD
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
91110000
DR
Transfers to Gen. Cap. Im rov.
3,200,000.00
0100
47010000
CR
Reserve Fund Balance
3,200,000.00
4500
48028000
CR
Transfers from General Fund
3,200,000.00
4500
63000500
80100000
DR
Building - Sheriffs Admin
200,000.00
4500
63000500
80100000
DR
Building
3,000,000.00
General Fund and General Capital Improvement Fund
To increase the amounts budgeted to complete the Sheriffs Administration Building.
This also provides budgeted funds to purchase property for future expansion.
0100
56002000
65100000
DR
Cleaning Solvents
1,500.00
0100
56002000
65500000
DR
Oil and Lubricants
9,360.00
0100
56002000
65600000
DR
R&B Blades
3,500.00
0100
56002000
65620000
DR
R&B Equipment Maintenance
156,000.00
0100
56002000
65720000
DR
R&B Shop Supplies
16,000.00
0100
56002000
65750000
DR
Small Tools
2,500.00
0100
56002000
65850000
DR
Tires
30,000.00
0100
56001000
65100000
CR
Cleaning Solvents
1,500.00
0100
56001000
65500000
CR
Oil and Lubricants
9,360.00
0100
56001000
65600000
CR
R&B Blades
3,500.00
0100
56001000
65620000
CR
R&B Equipment Maintenance
156,000.00
0100
56001000
65720000
CR
R&B Shop Supplies
16,000.00
0100
56001000
65750000
CR
Small Tools
2,500.00
0100
56001000
65850000
CR
Tires
30,000.00
Road and Brid
ge
To create a separate division for the shop expenditures. The separation is at the request of R&B
and is to make the designation between road maintenance budget and shop bud et clearer.
9/12/2006/ 8:29 AM 9S5 3 'U
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 06-07 BUDGET
9/12/2006
19
FD
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
28000100
51820000
Merit Pa
48,525.00
0100
28000100
53100000
Social Security
3,713.00
0100
28000100
53200000
r
Retirement
5,726.00
0100
28000100
53800000
Worker's Comp.
3,047.00
0100
28002000
51820000
Merit Pa
22,952.00
0100
28002000
53100000
DR
Social Security
1,756.00
0100
28002000
53200000
DR
Retirement
2,709.00
0100
28002000
53800000
DR
Worker's Comp.
1,441.00
0100
91200000
DR
Transfer to Courthouse Security
1,887.00
0100
470100000
CR
Reserve Fund Balance
91,756.00
2200
51000100
51820000
DR
Merit Pa
1,500.00
2200
51000100
53100000
DR
Social Security
115.00
2200
51000100
53200000
DR
Retirement
177.00
2200
51000100
53800000
DR
Worker's Comp.
95.00
2200
49028000
CR
Transfer from General Fund
1,887.00
Sheriff Office - Patrol, Jail and Courthouse Security Divisions
To rovide a merit a of 1% with benefits.
Total Increase in the Use of Reserve Fund Balance in
General Fund if Numbers 1-19 approved.
20
21
$ 2,870,660.00
2000
21005000
51610000
DR
Salary - De artment Head
1,227.00
2000
21005000
53100000
DR
Social Security
94.00
2000
21005000
53200000
DR
Retirement
145.00
2000
21005000
53800000
DR
Worker's Compensation
3.00
2000
47010000
CR
Reserve Fund Balance
1,469.00
County Clerk Records Management Fund
To increase the salary of the Clerk II from $24,045 to $25,272
2000
21005000
61130000
DR
Contin enc
80,000.00
2000
47010000
CR
Reserve Fund Balance
80,000.00
County Clerk Records Management Fund
To budget the use of fund balance for possible contingencies.
9/12/2006/ 8:29 AM
s
~s 317
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 06-07 BUDGET
9/12/2006
FD
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
4600
80100000
DR
Building
460,000.00
4600
47010000
CR
Reserve Fund Balance
460,000.00
Exposition Center -
To increase the budgeted use of fund balance. Increase is due to receipt of billing for An ust
which provided more information on what will remain at 9/30/2006.
22
23
4904
80289000
DR
Equipment - R&B
3,180.00
4904
47010000
CR
Reserve Fund Balance
3,180.00
Certificate of Obligation Series 2004
To increase the budgeted use of fund balance. Increase due to more time has passed thereby making
the estimates better.
24
4800
80120000
DR
Buildin - Sheriff Admin
214,000.00
4800
47010000
CR
Reserve Fund Balance
214,000.00
Certificates of Obligation Series 2003
To increase the budgeted use of fund balance. Increase due to more time has passed thereby making
the estimates better.
25
4205
63420500
80715000
CR
Roads - Capital
108,185.00
4205
63420500
80710000
DR
Roads - Ri t of Way
1,363.00
4205
63420500
80101000
CR
Building Renovations
386,178.00
4205
47010000
DR
Reserve Fund Balance
493,000.00
Certificates of Obligation Series 2005
To decrease the budgeted use of fund balance. Discussions with contractor indicate that over $357,000
will be completed in 06 and discussions with R&B indicate $43,000 will roll to 06-07.
9/12/20061 8:29 AM 7
85 , Sao
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 06-07 BUDGET
9/12/2006
FD
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
14000100
51610000
DR
Hourl - Staff
35,714.00
0100
14000100
53100000
DR
Social Security
2,733.00
0100
14000100
53200000
DR
Retirement
4,215.00
0100
14000100
53300000
DR
Health Insurance
5,700.00
0100
14000100
53101000
DR
Flex Benefit Fee
48.00
0100
14000100
53320000
DR
Dental Insurance
96.00
0100
14000100
53800000
DR
Worker's Compensation
80.00
0100
14000100
53900000
DR
Unem to ement
36.00
0100
47010000
CR
Reserve Fund Balance
48,622.00
Information Technology
To add position 1212-1 at a Group 20 step 2 as an Assistant Support Specialist.
26
27
0100
11002000
73008000
DR
Big Brothers and Sisters
10,000.00
0100
47010000
CR
Reserve Fund Balance
10,000.00
Community Support
To rovide funding for the Big Brothers and Big Sisters organization.
9/12/20061 8:29 AM 8
s 3 a-i
1
BRAZOSCOUNTY
BRYAN,TEXAS
RESOLUTION LEVYING A TAX RATE
FOR THE COUNTY OF BRAZOS
FOR THE TAX YEAR 2006
WHEREAS, the Commissioners Court is responsible for the levy or adoption of a tax rate
for Brazos County,
NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos
County, Texas does hereby levy or adopt the tax rate on $100 of valuation for the County of Brazos
for the tax year 2006 as follows:
$0.3930 for the purpose of maintenance and operations
$0.0620 for the payment of principal and interest on county debt
$0.4550 Total Tax Rate
THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR'S RATE.
BE IT FURTHER RESOLVED that the Tax Assessor-Collector is hereby authorized to
assess and collect the taxes of Brazos County in accordance with the above set rate.
ADOPTED this the 124t--day
Randy
" 6 CA 4 L ,I dz-f ~
Lloyd assermann, Commissioner, Precinct 1
Duane Peters, Commissioner, Precinct 2
Atteste
C..
Karen McQueen, County Clerk
Judge
Kenny Mallard, Co ssioner, Pr i ct 3
azey Cau y, Jr., Commiss' ner `Icinct 4
Resolution 06-011
:r~
0
In the District Courts
of
Brazos County, Texas
0o
3 12006
ORDER DETERMINING COMPENSATION
OF
COUNTY AUDITOR AND
ASSISTANT COUNTY AUDITORS
On the 31st day of July, 2006, after a public hearing in accordance with the Texas Local
Government Code, the undersigned Judges of the District Courts in Brazos County, Texas,
determined the compensation to be paid to the County Auditor and Assistant County Auditors as set
forth in this order.
IT IS THEREFORE ORDERED that, effective October 1, 2006, the annual compensation of
the County Auditor and each Assistant County Auditor position be set as set forth as approved in the
attached Exhibit "A" which is incorporated herein.
IT IS FURTHER ORDERED that the District Clerk of Brazos County shall file this order in
the minutes of the District Courts of Brazos County, Texas and shall certify this order to the
Commissioners Court of Brazos County, Texas for its observance.
SIGNED this 31 st day of July, 2006.
, --L / -
LANGLEY
residing Judge
85t' District Court
/ I
RICK DAVIS
Presiding Judge
272d District Court
STEVE SMITH
Presiding Judge
361" District Court
V ~ ( PG Gl ~
Brazos County, Texas
Auditor's Office Salaries
as Set by the District Judges July 31, 2006
Position
Annual Salary
County Auditor
$
=M= 77, tM4.00 ~S
Director of Accounting
$
50,502.00
Director of Internal Audit
$
50,502.00
Assistant Auditor Level III
$
42,474.00
Assistant Auditor Level II
$
35,734.00
Assistant Auditor Level II
$
35,734.00
Assistant Auditor Level II
$
35,734.00
Assistant Auditor Level 1
$
33,197.00
Assistant Auditor Level 1
$
33,197.00
Mounting Assistant II
$
30,335.00
Assistant Auditor - Part time
$
10,379.00
Longevity - as applicable
$
1,440.00
Total Salaries
$ L13(p~$IZ.trD
ni -S
Judge
Smith, 361st District Judge /
Randy Si,*, County Judge date