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Home My WebLink About2006-05-23-9:00AM-REGULARBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA 17 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 23 MAY 2006 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS-COUNTY COURTHOUSE, 300 E. 26 STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Judge Sims 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3 -17: 3. Budget Amendment 05/06-33.1 thru 05/06-33. 4. Request for a cell phone allowance for three employees of the District Attorney's Office, with termination of four County cell phones, to include those that had been issued to these three employees. 5. Personnel Change of Status. 6. Payment of Claims. 7. Relocation of the Brazos County Joint Emergency Operations Center (EOC) from the Verizon Building to the College Station EOC located at 1207 Texas Avenue. 8. Creation of two temporary intern positions in the Information Technology Department to be paid at the rate of $8.00 per hour / 40 hours per week, for the thirteen week period of 29 May - 25 August 2006 (without benefits). 9. Appointment of Martin Riley as fire commissioner and assistant treasurer for the Brazos County Emergency Services District No. 3, effective immediately through 31 December 2007. Mr. Riley replaces Mike Plagens who has resigned his position. Office of the County Judge . 300 East 26' St. . Suite 114 . Bryan, Texas 77803 . Fax: (979) 361-4503 Vui O PAGE [WS' Commissioners Court Agenda 23 May 2006 Page 2 10. Approval of the following changes to the Brazos County Welfare Board; terms of appointment (c-h) are I June 2006 through 31 May 2008: . a. Dr. Cesar Malave - resignation e. Mrs. Gail Bradbury - new appointment b. Dr. Christine Stanley - resignation f. Ms. Wendy McDonald - new appointment c. Ms. Sharon Jackson - reappointment g. Rev. Hugh Major- new appointment d. Ms. Kathy Joyce - reappointment h. Mr. Jeff Reeves - new appointment e. Ms. Suzanne Phelps - reappointment 11. Permission to restructure the following positions in the Tax Office (Division 13000100) as follows: a. from: Class 2311, Group 21, Step 8, Operations Manager; to: Class 2311, Group 20, Step 2, Motor Vehicle Supervisor. b. from: Class 2321, Group 17, Step 6, Property Tax Supervisor; to: Class 2321, Group 20, Step 2, Property Tax Supervisor. c. from: Class 2351, Group 10 Step 7, Receptionist; to: Class 2351, Group 4, Step 7, Information and Supply Clerk. d. from: Class 2313, Group 14, Step 6, Administrative Clerk, Motor Vehicle, Position 1; . glass 2317, Group 14, Step 3, Administrative Clerk Voter-Registration, Position 1; Class 2315, Group 14, Step 4, Administrative Clerk, Dlr. Registration, Position 1; to: Class 2313, Group 14, Step 6, Administrative Clerk, Position 1; Class 2313, Group 14, Step 6, Administrative Clerk, Position 2; Class 2313, Group 14, Step 6, Administrative Clerk Position 3. 12. Tax Refund Applications for the following: a. Bob & Bernadine Dittmar f. Paul M. Sr. & Anne Trujillo b. Christene & David M. McQueen g. American Lawn & Landscaping c. Ross Matthews h. Tracy D. & Arnetra S. Davis d. Christopher P. Menzel i. Arlanders Manley e. Krista L. Bryand Salazar 13. Requisition 9122 for the purchase of twelve 800 MHz handheld radios for the Emergency Management Department. 14. Permission to award RFP 2006-024, Telecommunications for the Constable J Justice of the Peace Pct. 3 Telephone System, to Affiliated Communications. 15. Permission to award Bid 2006-025, CMU Fire Room for Road and Bridge, to Orion Construction. 16. Final Plat of Sendera Subdivision, 98.719 acres, block 1, lots 1-23, BBB& CRR survey, A- 81, T. Henry survey, A-130, B. McGregor survey, A-170, City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. 17. Payment authorization in the amount of $112.67 for a notice placed in The Eagle by the County Clerk's office on 18 March 2005. ''01 9o PAGE 109 Commissioners Court Agenda 23 May 2006 Page 3 18. Acknowledgement of the Quarterly Investment R -Port for the quarter ending 12/31/2005 and 3/31/2006.. 19. Announcement of interest items and possible future agenda topics. 20. Call for citizen input and/or concerns. 21. Agency / Board / Committee reports by Court members. 22. Adjourn The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. ti`01 OV PAGE ~R) COMMISSIONERS' COURT REGULAR MEETING MAY 23, 2006 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, May 23, 2006 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct l; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge of allegiance. Under citizen input/and or concerns, the following spoke: Theresa Evangelista, Representing the Red Cross a) They will be sponsoring a blood drive soon. Donations and participation have been low. They really need blood. Scheduling an appointment will make things run more smoothly and they will be able to get you in and out. g~ Vol Page I lI Commissioners Court meeting May 23, 2006 2 The Court next considered Budget Amendment #05/06-33.1 through 33.7, which would reverse budget amendment no. 05/06- 32.5 because of incorrect fund and division numbers and re issue by reallocating funds in Capital Projects, transfer funds from Contingency to the Road and Bridge Department, reallocate funds for Agricultural Extension, Brazos Center; transfer funds from Road and Bridge Department Contingency to various line items; create the Church Renovation Fund and increase the budget for the Alternative Dispute Resolution Fund. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The next matter before the Court was consideration of a request for a cell phone allowance for three employees of the District Attorney's Office. The District Attorney's Office would like to terminate the cell phones provided by the County, allow the three investigators to use their private phones and give them a monthly cell phone allowance. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the request. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Vol 90 Page 11A Commissioners Court meeting May 23, 2006 3 Requests. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7019517 through 7019752 On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was a request from Chuck Frazier, Emergency Management Coordinator, to relocate the Brazos County Joint Emergency Operations Center (EOC) from the Verizon Building to the College Station EOC located at 1207 Texas Avenue. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to move the EOC only during emergency situations. The day to day operations will remain at its present location. The next matter before the Court was consideration a request from the Information Technology Department (IT) for approval of the creation of two (2) temporary intern positions. The department head asked for funds from DDEA but if they can't come from there then there is money in his budget if necessary. On motion by Commissioner Cauley, Vol $ D Page 113 Commissioners Court meeting May 23, 2006 4 seconded by Commissioner Peters, the Court voted unanimously to approve the request. The Court next considered the appointment of an individual to serve on the board of the Brazos County Emergency Services District No. 3. On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to appoint Martin Riley as Fire Commissioner and Assistant Treasurer effective immediately through December 31, 2007. Mr. Riley replaces Raymond Plagens who has resigned his position. The next matter before the Court was consideration of changes to the Brazos County Welfare Board. On motion by the County Judge, seconded by Commissioners Wassermann, Peters, Mallard and Cauley, the Court voted unanimously to approve items a-b. a. Dr. Cesar Malave, Resignation b. Dr. Christine Stanley, Resignation c. Ms. Sharon Jackson, Reappointment d. Ms. Kathy Joyce, Reappointment e. Ms. Suzanne Phelps, Reappointment e. Ms. Gail Bradbury, New Appointment f. Ms. Wendy McDonald, New Appointment g. Rev. Hugh Major, New Appointment h. Mr. Jeff Reeves, New Appointment on motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve items c-h. Commissioner Peters noted his motion included two "e's. Vol FrU Page 1 1 Commissioners Court meeting May 23, 2006 5 The court next considered a request from the Tax Office to restructure the following positions: Class 2311 From: Group 21, Step 8, operations Manager To: Group 20, Step 2, Motor Vehicle Supervisor Class 2321 From: Group 17, Step 6, Property Tax Supervisor To: Group 20, Step 2, Property Tax Supervisor Class 2351 From: Group 7, Step 10, Receptionist To: Group 10, Step 4, Information and Supply Clerk Class 2313 From: Group 14, Step 6, Adm Clerk Motor Vehicle To: Group 14, Step 6, Administrative Clerk Class 2317 From: Group 14, Step 3, Adm Clerk Voter Registrar To: Group 14, Step 3, Administrative Clerk Class 2315 From: Group 13, Step 6, Adm Clerk, Dlr Registrar To: Group 14, Step 4, Administrative Clerk On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the restructure of the positions in the Tax Office. The corrections are noted correctly in the text of these minutes and not as typed on the agenda. Vol Sn Page 115 Commissioners Court meeting May 23, 2006 6 The next matter for consideration was approval of tax refund applications from the following individuals and/or companies: a) Bob & Bernadine Dittmar, Over Payment $58.01 b) Christene & David M. McQueen Over Payment $103.06 c) Ross Matthews, Over Payment $47.00 d) Christopher P. Menzel, Over Payment $304.40 e) Krista L. Bryand Salazar, Over Payment $23.08 f) Paul M. Sr. & Anne Trujillo, Over Payment $33.87 g) American Lawn & Landscaping, Over Payment $14.60 h) Tracy D. & Arnetra S. Davis, Over Payment $37.89 i) Arlanders Manley, Over Payment $16.10 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the tax refund applications. The next matter for consideration was requisition 9122 for the purchase of twelve 800 MHz handheld radios for the Emergency Management Department. Total cost of the radios is $38,929.20. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve requisition 9122. The Court next considered awarding RFP 2006-024, Telecommunications for Justice of the Peace Precinct 3. Pat Howard, Purchasing Agent, recommended acceptance of the RFP submitted by Affiliated Communications. On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Vol 96 Page 1 l ~ Commissioners Court meeting May 23, 2006 7 Purchasing Agent and award the contract to Affiliated Communications. A copy of the bid tabulation is attached. The next matter before the Court was Bid No. 2006-025, CMU Fire Room for the Road and Bridge Department. Pat Howard, Purchasing Agent, recommended acceptance of the bid submitted by Orion Construction. On motion by Commissioner Wassermann, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Orion Construction. A copy of the bid tabulation is attached. The Court next considered approval of the Final Plat of Sendera Subdivision, 98.719 Acres, Block 1, Lots 1 through 23, BBB & CRR in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and found it to be in order. On motion by Commissioner Wassermann, seconded by Commissioner Cauley the Court voted unanimously to approve the Final Plat of Sendera Subdivision, 98.719 Acres, Block 1, Lots 1 through 23, BBB & CRR as submitted. The Court next considered a payment authorization in the amount of $112.67 for a notice placed in The Eagle by the County Clerk's office on March 18, 2005. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the payment authorization. Vol 96 Page II-7 Commissioners Court meeting May 23, 2006 8 The Court acknowledged receipt of and ordered filed as submitted the Treasurer's Quarter Ending December 31, 2005 and Investment Report for March 31, 2006. A copy of each is attached to and made a part of these minutes. Under announcement of interest items and possible future agenda topics the following spoke: County Judge a) Asked Court Counsel to check the statutes on what it entails to go from a Health District to a Health Department. The cities are barely supporting the Health District now. Since the budget is coming up, it makes sense to take a look at this. b) The Sheriff has a ground breaking ceremony today at 2:00 p.m. for the new administration building. If attending, please park on the jail side. c) He talked to Bob Appleton about the Highway 6 and Highway 21 East right-of-way. Our share is going to be about $100,000. There was no citizen input and/or concerns. Under Agency/Board/Committee reports by Court members, the following spoke: Commissioner Mallard a) The Bryan Comprehensive Plan Committee is working on a transportation plan. He and Gary Arnold are working with them. He met with the MPO Technical Advisory Committee on this also to insure a good thoroughfare plan. b) On Thursday and Friday he met with the High Speed Rail Committee in Dallas. Continental and American Airlines are considering membership in this. Vol on Page 08' Commissioners Court meeting May 23, 2006 9 There being no further business to come before the Court, the meeting was adjourned. Vol 90 Page 11 ~ The foregoing minutes of the Commissioners Court meeting held May 23, 2006 have been examined and are approved in open Court this the t day of 2006, in Bryan, Brazos County, Texas. Lloyd assermann Commissioner, Precinct 1 Duane Peters Commissioner, Precinct 2 Kenny Mall r Commissioner, Precinc 3 Carey Ca ley, Jr. Commissi ner, Preci ct 4 Att K reen McQueen County Clerk Vol 90 Page 1,90 BRAZOSCOUNTY COMMISSIONERS COURT 20 6~ AT 9.oD A /ilPM Name Organiz"a"tion e42~ ~3 s /moo DAY OF VnI 0b PAGF Ion I BRAZOSCOUNTY COMMISSIONERS COURT J5 d DAY OF , 20 06 AT Name Rau Organization ~ r-e~yT ~T 1'01100 PAGEAA C~ -ff~ 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2005-2006 BUDGET YEAR NO. 05/06-33.1 thru 05/06-33.7 On this the 23`d day of May 2006 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 23 May 2006 the Court heard and approved a budget amendment for the 2005-2006 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2005, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 23`d day of May 2006. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Copies: County Auditor County Treasurer Commissioners' Court Minutes IfO! 90 PAGE /A3 Original: County Clerk's Office and attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 33.1 r inn innn~ FD 0100 0100 DIV 14000100 14000100 ACCT 80211000 67203000 PROJ DR/CR DR CR r✓ ACCOUNT NAME Com uter Softwaze Minor Computer Hardware Increase 3,351.00 Decrease 3,351.00 To reverse Budget Amendment No. 05/06 - 32.5 Incorrect fund number and division number were used. 4500 4500 63000500 63000500 80211000 67203000 CR DR Com uter Software Minor Com uter Hardwaze 3,351.00 3,351.00 Ca'ital Pro'ects -Commissioners' Court: To reallocate funds for the urchase of a new server. rl?t _~D_PAGE_ 1dq BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 33.2 enznnnA t ~D PAGE Iz BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 33.3 cirannnc FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 0100 37000100 37000100 51640000 51630000 CR DR Hourl - Tem or Hourl - Part-time 1,300.00 1,300.00 Agriculture Extension: To reallocate funds for the personnel status change. The change was approved b the Commissioners' Court on 5/9/2006. The position was reclassified from a temp or rece tionist Grou 7, St 3 to a art-time administrative secre (Group i St 5). dprl 7, 60 PACE ► 2 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 33.4 cnai'Vnnc FD 010 0100 0100 0100 0100 DIV 0 56001000 56001000 56001000 56001000 56001000 ACCT 61130000 80710000 61240000 61680000 72540000 PROJ DR/C CR DR DR DR DR R V ACCOUNT NAME Contin enc Ri ht-of-W a Ac uisition Dru Testin Trainin Ph sician Services Increase Decrease 52,900.00 49,450.00 450.00 400.00 2,600.00 Road & Brid e To move funds from the d artment's contin line items. enc to cover the expected shorts a in various - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 33.5 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 33.6 5/23/2006 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4500 63002000 80205000 DR Computer - Networking 30,000.00 4500 49028000 CR Transfers from Gen Fund 30,000.00 0100 91110000 DR Transfers to General Im rov. 30,000.00 0100 11001500 61130000 CR Contingency 30,000.00 Church Renovation Fund To create and fund a General Improvement Fund for the renovations to the First Baptist Church. We are uchasin the network cabling now because the rice of copper is steadil increasing and we have awarded a bid. VOL_~b FAGE 07 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 33.7 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 11700 1 41006000 CR Fees -Alternative Dis ute 930.00 1700 11070000 73400000 DR Dispute Resolution Center 930.00 Alternative Dispute Resolution: L_ ~To increase the budget for both revenue and expenditure based on the actual amount. I PAGE PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: May 23, 2006 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Brazos Center Vega, Larry New Hire District Clerk Feagley, Alicia Resignation Stutts, Virginia Retirement District Attorney Hailey, Jimmy Cell Phone Allowance Jones, Michael Cell Phone Allowance Schwartz, Bryan Cell Phone Allowance Juvenile Services Booker, Shericka State Stipend Provazek, Matt Resignation R&B McCord, Ronald New Hire Tax Brannan, Brooke Resignation Approved in Commissioners' Court: County Judge's or Commissioner's S (This Copy to be attached to minutes, VOL _a F1 U~. 131 Ben Sanford & Associates, Inc. Telecommunications Consulting ANALYSIS of PCT 3 JP / CONSTABLE TELEPHONE SYSTEM PROPOSALS Prepared For BIUZOS COUNTY May 16, 2006 1150 N. LOOP 1604 WEST, SUTPE 108-615. SAN ANTONIO, TEXAS 782484504 (210) 366-0405 • FAX (210) 492-3228 •EMAII bnford(n~consult nt com VOL 86 PAGE 130 TABLE OF CONTENTS Scope of Proposals System of Analysis ........................................................:..............1 Telephone System Proposers ........................................................2 Financial Analysis 3 Evaluation-Of Proposals ................................................................4 Vendor Factors and Rating 6 Ratings Summary 7 Recommendations 7 aR Ws m3 NOESrax REPORT 0516Xd. :,~E PAGE /,53 -May 16, 2006 SCOPE of PROPOSALS Page I In response to the RFP, each vendor proposed a new telephone and voice messaging system for the Precinct 3 Justice of the Peace / Constable offices. Vendors were also required to provide costs for service work and equipment additions and maintenance after the warranty period. All proposers were required to be manufacturer-certified to provide the Nortel-made Norstar hybrid telephone system as well as the Call pilot 150 model voice messaging system installation, maintenance and upgrades. The Norstar is currently in place at Juvenile, Road & Bridge (shared by Ag Extension Office), Health and the Brazos Center. SYSTEM OF ANALYSLS Using the same criteria noted in the RFP, all responses were analyzed as to how well they met those criteria forgoer specific needs when compared to the other responses. The evaluations are summarized in this report with specific notes as to their ratings. The major criteria published in the Request for Proposal were: Experience, reputation, stability, and continuing maintenance capability of the proposed vendor (30%). 2. Reasonable costs, including maintenance and equipment prices (60%). 3. Proposal response, including complete understanding of services requested. (10%) Comments and observations have been made regarding each category for all proposals evaluated. The comments are a summary of technical responses, references provided, consultant experience, industry reputation of the equipment and companies concerned, and discussions with the various vendors and manufacturer Nortel. A point total, from a scale of 0 - 100, was then awarded in each category and multiplied by the weighted percentage assigned to the various criteria. The point totals and recommendations are contained in the last portion of this report. The MAC (Moves, Adds an&Changes) factor for this report was arrived at by using an assumed formula of 12 hours of labor, 4 on-site trips, 2 new multiline sets, and 10 hours of programming per year, plus any other associated charges. The system is equipped by default for 32 stations, or 100% growth. Wiring costs were not factored, as the county IT Department will pre-wire all locations with Category 6 cabling and a patch panel to be used for tool-free changes with voice and data terminations. Hen Sanford & Associates, Ina Hraxos County, Tessa : PAGE_ 13q May 16, 2006 Page 2 TELEPHONE SYSTEM PROPOSERS 1. Affiliated Telephones, Inc. Kirk Baldridge / Jim Carter 720 Avenue F, Suite 109 Plano, Texas 75074 Phone: 972-8524027 Fax: 972-852-8050 kbaldrideeO,,affiliatedteleohone com 2. NextiraOne, LLC. Chuck Artz 2800 Post Oak Blvd., Ste. 200- Houston, Texas 77056 Phone: 713-307-7226 Fax: 713-307-7270 Chuck. artz(i0extiraone com The Request for Proposal was also sent to Verizon, who debated which group would respond, made a decision to have account executive Colleen Parker do so, and she then failed to submit one. I requested information as to why, and never received a response. Other vendors we talked with included Custom Information Services and Lindsay Communications, neither of which carried the Norstar product. Ben Sanford & Aaroeiater,1 ce e yy y~` d p Brame Coooly, Twee 0.?~L. UO MAY 16, 2006 Page 3 FINANCIAL ANALYSIS Hen SWerd & Aeeoclata, Brasov Cq mty, T.. Annual Moves, Adds and Changes (MAC) TOTAL FINANCIAL ANALYSIS May 16, 2006 EVALUATION OF PROPOSALS AFFILIATED TELEPHONE, INC. (ATI) A. Comments Page 4 1. Vendor - Affiliated Telephone is a fully authorized Nortel distributor who only handles that manufacturer's product line. They have been servicing the Dalla&Tt. Worth metroplex from Plano since 1984, and have added branches in Houston and Austin. They have over 220 Nortel Norstar stations installed. ATI is privately owned but has provided confidential financials. They have 7 certified Norstar and Call Pilot service technicians in Austin, and 2 in Houston for backup. ATI features a two to three-hour emergency response time, and eight business hours for routine service. They are the current maintenance provider for Brazos County, under contract until 9/30/06. References in general spoke highly of ATI. The references given included Brazos County, Texas Parks & Wildlife (20 Norstars) and City of Plano (36 Norstars). TP&W is dropping another vendor to go with ATI on their larger switches and call centers. ATI is state-certified for voice and data applications. 2. Cost - This proposal is the least expensive, which is the usual for ATI. Normal labor rates are at $65 per hour, with a $75 trip charge. B. Ratings Item % NET Vendor 62 30 18.6 Cost r 60 60.0 'roposal 10 10.0 Ben s orord & Aloodatea, h, VOL _V PACE' 37 Brazm County, Tes JL May 16, 2006 Page 5 11. NEXTIRAONE, LLC. A. Comments 1. Vendor - NextiraOne is a privately held company and financials are treated as confidential and are not released to the public. In March of 2001, Williams (formerly Wi1Te1) was purchased by Platinum Equity and integrated with another Platinum Equity company - Milgo Solutions. Platinum Equity is a privately held technology company with more than 15,000 employees and over $2 billion in revenue. Platinum Equity, founded in 1994, currently owns 20 technology driven corporations, occupies 60 office locations in 11 countries, and features an established infrastructure in more than 100 countries and offices in Europe, Asia, and South America serving tens of thousands of customers located throughout the world. As of May 2, 2006, NextiraOne was formally purchased by Black Box Network Services. They will be integrating the two operations over the next several months and NextiraOne wilftake_the Black Box name. A Press release announcing the deal gave the annualized revenues for the acquisition at $270 million. This will obviously lead to some short-teen inefficiencies and probable layoffs. Their references spoke highly of the support, but did not include any governmental customers, as requested. They were Men's Wearhouse, Hines Property Management, Encore Bank, and a Houston attorney firm. 2. Cost - Their overall cost was the highest. Their hourly rate is $95, with a one-hour minimum, which includes one-way drive time to the site. We factored that drive as 1.5 hours from either Houston or Austin. B. Ratings Item vendor 25 30 7,5 _ Cost 77.9 60 46.7 Pro sal 100 10 10.0 TOTAL 64.2 Bea Sanford & Assodates, Lie. Q V T; G F ' g Brazos County, Te V; L P May 16, 2006 Page 6 VENDOR FACTORS and RATING Bm Sanford & Amociatez, Inc. 1 g~0 Pgu~ I✓9 Brazos County, T"" May 16, 2006 Page 7 RATINGS SUMMARY Point Totals Affiliated Telephone. 88.6 2. NextiraOne 64.2 RECOMMENDATIONS 1. Accept the proposal of Affiliated Telephone for a new Precinct 3 Justice of the Peace / Constable telephone and voice messaging system. 2. Based on previous traffic studies, the JP and Constable offices should have four and three lines respectively, which is one more each than currently. Lines for both offices will appear on all phones and they will cover calls for each other. The added cost is approximately $50 per month each. These lines will be configured for circular hunting to allow fewer busy signals during peak periods. 3. Caller ID is recommended for the first two lines of each office hunt group. The Verizon cost is $9.50 per month per line. 4. Four Analog Terminal Adapters (ATA) are recommended. These devices will allow any analog device to be terminated in the system. The fax magchines are recommended to be terminated-this way, in order to transfer misdirected fax calls to be transferred there for completion. Incoming faxes to the fax number will terminate as usual. 5. Five add-on modules will allow selected positions to see the off-hook status of all stations, and they can then transfer the caller directly to voice mail or to an on-hook telephone. 6. The Call Pilot voice messaging system is configured for 48 mailboxes, which will exceed anticipated growth of users and Automated Attendant announcements and also Bea Sanrord & Assadates, lac. D L` BraoCountyT.. V May 16, 2006 Page 0 has the ability for Unified Messaging at a low per seat additional one-time fee. This feature basically puts voice mails into the user email inbox and is recommended for remote and heavy voice mail users. Messages can then be easily forwarded to other users for action. 7. The telephone and voice messaging systems are equipped with four hours of battery backup to ensure extended operation during power outages. Ben Saorord & Asmiates, In, Brazos county, Tema 1, 141 ,10~ AFFILIATED - o in in u n i c a t i o n, SALES AGREEMENT This Sales Agreement ("Agreement") dated May 15, 2006 between Affiliated Communications, Inc., (+ACI") and Brazos County ("CUSTOMER") specifies the terms and conditions under which ACI will provide CUSTOMER with equipment and services... EQUIPMENT ACI agrees to sell deliver, and install, and CUSTOMER agrees to purchase the telephone equipment outlined in Annex I, (the "EQUIPMENT") attached hereto and incorporated herein. 2. PAYMENTTERMS System Sales Price is $ 11,638.65 plus applicable tax. *A rebate for $1250.00 from the manufacturer (Nortel) will require an endorsement from Brazos County to Affiliated Communications. The total purchase price will be payable by CUSTOMER and is outlined in Annex II, attached hereto and incorporated herein. 3. TITLE ACI shall retain title to the EQUIPMENT until the CUSTOMER has paid the full amount of the purchase price. In the event CUSTOMER shall default in prompt payment of any installment on account, ACI shall have the right, in addition to and not exclusive of any other rights it may have under the Uniform Commercial Code, to enter upon the premises where the EQUIPMENT is located and retake possession thereof without notice, free from any claims of CUSTOMER. 4. WARRANTY ACI warrants the EQUIPMENT sold hereunder as follows: ACI warrants that the EQUIPMENT will be free from defects for a period of one (1) year from the date of cut-over. ACI further warrants the installation labor for a Affiliated Communications ♦ 730 Avenue F, Suite 210* Plano, TX 75074 ♦ Ph: 972-852-40004 Fax: 972-852- 4047 ~D period of one (1) year from date of cut-over. ACI's obligation hereunder shall be limited to the repair or, at its option, replacement of the equipment containing such defects, where such equipment has been subject to normal use and service and is returned or otherwise made available to ACI within the said one (1) year period except as stated herein. Standard manufacturer warranty applies as related to firmware, software, and workmanship. Customer Provided Equipment is not covered under warranty. ACI HAS NOT AND DOES NOT MAKE ANY OTHER WARRANTIES, EXPRESS OR IMPLIED, WITH RESPECT TO THE MERCHANTABILITY, FITNESS FOR ANY PARTICULAR PURPOSE, OR OTHERWISE WITH RESPECT TO THE EQUIPMENT. ACI FURTHER DISCLAIMS ANY LIABILITY FOR SPECIAL OR CONSEQUENTIAL DAMAGES OF ANY KIND ARISING OUT OF OR CONNECTED WITH THE USE OF THE EQUIPMENT BY CUSTOMER. 5. INSTALLATION The EQUIPMENT shall be installed at: Brazos County-JP3 1500 George Bush Drive College Station, TX 77840 (the PREMISES") The proposed cut-over date shall be July 29, 2006. ACI shall utilize its best efforts to complete installation by the cut-over date, but shall not be liable for any damages resulting from delays or other failure to perform under this AGREEMENT due to acts of God or any other cause beyond its control. 6. CUSTOMER RESPONSIBILITIES CUSTOMER agrees to permit ACI such access to the PREMISES as ACI may require for installation of the EQUIPMENT. CUSTOMER will provide adequate space for the EQUIPMENT and insure that light and an adequate A/C power source for the same is available before installation. CUSTOMER has been advised by ACI that an air-conditioned environment is necessary for the proper functioning of the EQUIPMENT and CUSTOMER agrees to provide such air- conditioning if necessary. Furthermore CUSTOMER agrees to make every effort to work with ACI to complete the individual requirements of the EQUIPMENT, necessary to complete the installation, no later than August 20, 2006. Affiliated Communications + 730 Avenue F, Suite 2101 Plano, TX 75074 ♦ Ph: 972-852-4000 ♦ Fax: 972-852- 4067 7. RISK The risk of loss for any damage to or destruction of the EQUIPMENT or any portion thereof occurring from and after delivery thereof to the PREMISES shall be the responsibility of the CUSTOMER. CUSTOMER agrees to provide an area on the PREMISES for safekeeping of the EQUIPMENT prior to and during the installation by ACI. 8. TAXES CUSTOMER shall pay all sales, use, excise or other taxes payable or required to be collected by ACI which are levied or based upon the sale of the EQUIPMENT herein, and will indemnify ACI against any such taxes. 9. CHANGES Changes, additions or modifications with respect to the EQUIPMENT herein shall be mutually agreed to in writing by the parties and this AGREEMENT shall be -deemed amended to that extent. In the event of-any-such changes, the purchase price herein shall be adjusted accordingly. Notwithstanding anything to the contrary, deletions made to the EQUIPMENT shall not exceed 8% of the total purchase price as specified in section Two (2) herein, or CUSTOMER will be subject to pay a charge for restocking equal to 20% of the list price of that portion of the Equipment that has been deleted or returned. 10. ENTIRE AGREEMENT This AGREEMENT shall be subject to and governed by the laws of the State of Texas and constitutes the Entire AGREEMENT between the parties hereto. It shall not be changed or modified except in writing executed by other parties pursuant to Section 9 herein. ACI has made no representations or warranties extending beyond those set forth herein. The original RFP has been attached as a part of this contract. BY: TITLE DATE: ?3/2r0 DATE AFFILIATED COMMUU [CATIONS, ,INC. Affiliated Communications ♦ 730 Avenue F, Suite 210 ♦ Plano, TX 75074 ♦ Ph: 972-8524000 ♦ Fax: 972-852- 4067 t AnnexI 3 NT7875AAAG GATC2 CLID $ 465.19 $ 1,395.57 18 NT8B27JAAB T7316E Telephone Platinum $ 159.43 $ 2,869.74 5 NT8629AAAB T24 KIM Platinum for T7316E $ 140.87 $ 704.35 1 NTBB02GA- 93 2Port FiberEx anion Cartridge $ 245.70 $ 245.70 1 NTBB20FB- 93 Fiber Trunk Module 110V $ 333.06 $ 333.06 1 NTBU0825 MICS7.0 CP150 48MBX Bundle US $ 4110.29 $ 4110.29 1 NT8B80AAAB Fastrad 2 110 En $ 190.01 $ 190.01 1 BR1500 APC Back-UPS RS 1500 $ 214.37 $ 214.37 1 BR24BP APC - UPS battery -1 x lead add $ 143.64 $ 143.64 1 NTKC0108 CallPilot 100/150 Desktop Messaging 8-Seat Auth Code $ 556.92 $ 556.92 1 INSTALL Installation/Programming erRFP $ 2,125.00 $ 2,125.00 1 EBATE Upfront Discount for MICS/Call Pilot Bundle REBATE-requires endorsement from customer to Affiliated 1,250.00 Total $ 11 638.65 Affiliated Communications 1730 Avenue F, Suite 210 ♦ Plano, TX 75074 ♦ Ph: 972-852-4000 ♦ Fax: 972-852- 4067 3 Annex II PAYMENT SCHEDULE STRAIGHT PURCHASE OPTION: 25% DUE UPON ACCEPTANCE OF CONTRACT 50%_OUE UPON DELIVERY OF EQUIPMENT 25% DUE UPON ACCEPTANCE OF SYSTEM, DEFINED AS SATISFACTORY PROCESSING CALLS FOR ONE MONTH Applicable sales tax is due with the initial payment. Affiliated Communications* 730 Avenue F, Suite 2101 Plano, TX 75074 ♦ Ph: 972-8524000 ♦ Fax: 972-852- 4067 CONSTRUCTION OF CONCRETE MASONRY UNIT FIRE ROOM FOR BRAZOS COUNTY ROAD AND BRIDGE RFP 2006-025 Approval: Date: Du lug Brazos County,Courthouse DATE: May 10, 2006 300 E. 26th, Suite 313 Bryan, Texas 77803 TO: Hon. Randy Sims, County Judge - Hon. Lloyd Wassermann, Commissioner Hon. Duane Peters, Commissioner Hon. Kenny Mallard, Commiss(oner Hon. Carey Couley, Commissioner Candy Gallego, Administrative Assistant FROM: Kay Hamilton, County Treasurer RE: Quarter Ending 12/31/2005 and 03/31/2006 Investment Report _~1l KAY HAMILTON County Treasurer (979) 361-4340 This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which requires quarterly reporting of investment transactions to the Commissioners' Court. The Brazos County Investment portfolio earned an average yield of 3.9796% on $5,328,308.18 invested with TexPool for the quarter ending 12/31/05. Investment interest deposited during the quarter was 53,089.59. An average yield of 4.4415% interest earned during the following quarter netted $58,547.88. The year-to-date TexPool investment earned was $111,637.47 with an ending balance of $5,386,856.85 at quarter ending 03/31/06. The average Earnings Credit Rate on checking account interest for the quarter ending 12/31/05 was 4.23% netting $533,540.15. For quarter end 03/31/06 the E.C.R. was 4.74% and $758,463.88 was deposited in the Brazos County Operating Account. The year-to date checking account interest earned was 1,292,004.03 on an amount available to invest of $74 million. Investment Strategy (1) May 10 (Bloomberg) - "Federal Reserve policy makers raised the main U.S. interest rate to 5 percent and suggested they may not be fi fished with the nearly two-year run of increases. The Fed's cycle of increases hes lasted longer than most forecasters expected. A year ago, economists predicted the rate would end the second quarter at 4.25 percent. Now, on balance, they expect the Fed to hold the rate at 5 percent through June 2007." (2) The County's depository contract provides for interest to be paid on deposited funds at the rate of the 3-month treasury + 55 basis points while being 110% collateralized and available daily. (3) The interest rate on funds on deposit with CltlBank in May of 2006 should be approximately 5.1 Products approved by the PFIA a d the Brazos County Investment Policy that would meet or exceed this rate would include the following (from Morgan Stanley, April 2006): 1-year agency discount note - 5.13% 2-year agency discount note - 5.3% a!, f ` q Because of (1) the current economic condition outlined above, (2) the interest rate and collateral provided by the current depository contract, and (3) the maturity risk associated with a product that would produce a higher rate than the depository bank, the Brazos County investment remains unchanged with a concentration of County funds in the Brazos County depository. Summary of Portfolio Changes The deposit of interest is the only portfolio change to balances at this time and the Weighted Average Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at CitiBank of Texas. Interest Rate and Earning by Month October 2005 November 2005 TexPool Interest 16,945.81 17,350.18 Interest Rate 3.7823 3.9888 Checking Acct Interest 163,875.86 172,073.76 Q/E 12/31/2005 53,089.59 3.9796 533,540.15 4.23 1 January 2006 19,329,80 4.2714 226,463.57 4.44 February 2006 18,391.85 4.4833 251,715.40 4.79 March 2006 20,826.23 4.5697 280,284.91 4.98 Q/E 03/31/2006 58,547.88 4.4415 758,463.88 4.74 YTO TOTALS 111,637.47 1,292,004.03 Attached are the following reports: 1) Quarterly Investment Activity Report 2) TexPool Investments 3) Cost Amount Summary of Investment 4) Investment by Fund Group and Strategy Type To the best of our knowledge the investment portfolio in this report conforms in all respects to the Investment Policy of Brazos County and is being managed under the investment strategy of said policy as approved by the /Commissioner's Court of Brazos County. 'I~ay Ha~iion, County Treasurer Date Sims. Countv Iudoe Earnings Credit Rate 3.99 4.26 date. (QUARTER ENDING 0313712006 INVESTED FUNDS ACTIVITY REPORT FUND 1 - POOLED FUND GROUP ~o r s a 0 0 M O N w W m _C C W E _h, m l~ W L L w C W O O a x m co H CD a L to co M w co oo co v 6 C 00 W O N W N M x{ m 69. 61) w d C O E m m > S w w m ° 3 m N W _ O m > a c m E v W e w w o o 'o m M a L o ° d c d o a to N N N N N d O U d m V ~ N fA ~ Y Q Q w O 0 d W U C) 1 - an wE 53 INVESTMENTS BY FUND GROUP AND STRATEGY TYPE , FUND 1- POOLED FUND GROUP General Fund $ Health Endowment Fund $ State Lateral Road $ - Courthouse Security $ - Voter Registration $ - Vehicle Inventory Tax Interest $ - Geaeral Obligation Debt Svc. - $ General Permanent Impv. $ - Exposition Center Fund $ 2,098,850.54 C.O. Issue 2003 $ 3,204,167.67 C.O. Issue 2004 $ 83,837.85 BOOK VALUE OF ALL INVESTED FUNDS FOR MARCH 2006 - $ 5,386,856.06 -