HomeMy WebLinkAbout2005-11-01-9:00AM-REGULARl
BRAZOS COUNTY
BRYAN. TEXAS
NOTICE OF MEETING
AND AGENDA
FILED
MI5 0CT 28 P 3: 314
BRAZOS COUNTY COMMISSIONERS COURT
DNTY CLERK
('YA1, TEXAS
DEPUTY
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 1 NOVEMBER 2005 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET,
SUITE 115, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance — Judge Sims
2. Call for citizen's input and/or concerns.
Consider and take action on agenda items 3 - 25:
3. Budget Amendment 04/05-51.1 thru 04/05-51.2
4. Budget Amendment 05/06-5.1 thru 05/06-5.3
5. Personnel Change of Status.
6. Payment of Claims.
7. Proclamation 05-012 establishing November 2005 as Hospice Month.
8. Animal Control Services agreement between the City of Bryan and Brazos County. Term
of agreement is one year from the date of execution by both parties.
9. Temporary Animal Control Services agreement between the cities of Bryan and College
Station and Brazos County.
10. Approval of out of state travel for Karen McQueen, County Clerk and Jaime Hines,
Elections Coordinator to travel to Anaheim, California for the 4th Annual Hart Intercivic
Voting Systems Users Group Workshop. Dates of travel are 29 November through 2
December 2005.
Office of the County Judge • 300 East 26'" St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361-4503
V0L 7'} RAGE I
Commissioners Court Agenda
1 November 2005
Page 2
11. Request for approval of unpaid leave of absence for an employee in the County Clerk's
office. Duration of leave requested is 45 days, beginning 11/01/2005.
12. FY 2005-006 contracts with the following organizations:
a.
b.
c.
d.
Brazos County Rape Crisis Center, Inc. e.
Keep Brazos Beautiful, Inc f.
Brazos Family Medicine Residency g.
Brazos County Emergency Communications
District (revised)
Brazos Maternal & Child Health Clinic
Brazos Valley Community Action Agency
Brazos Valley Council of Governments
(Indigent Health Care)
13. Award of Bid 2005-045, Road Signs and Sign Posts as follows, based on best price:
Primary Vendor: Vulcan, Inc.
Secondary Vendor: Custom Products
14. Capital purchase of vehicle equipment for the Sheriff's Office patrol vehicles (requisition
#00006670).
15. Copier Lease Agreement with Brazos Valley Office Solutions and separate maintenance
agreement for the District Clerk's Office. Lease term is 60 months, with renewal on an
annual basis.
16. Purchase of body armor for the Sheriffs Office (requisition #00006650).
17. Award of Bid 2006-008, Transportation of Deceased to Medical Examiner, to Brazos
County Mortuary Services based on lowest price.
18. Award of RFQ 2005-030, Planning for Relocation of the Information Technology
Department and Data Center, to Unysis based on lowest price
19. Capital purchase of labor and materials for the replacement of Trane centrifugal chillers
(requisition #00006640).
20. Request from JHW, Inc. to construct a road bore in the right of way of F&B Road
approximately 1,000 ft. from its intersection with Turkey Creek Road for water line
installation.
21. Request from Wellborn Special Utility District to construct 5 road bores in the right of
way of Koppe Bridge Road, I&GN Road, Burkhalter Lane, Royder Road and Greens
Prairie Road for a water line installation project. Site is located in Precinct 1.
22. Request from Wickson Creek Special Utility District to construct a road bore in the right
of way of Hearne Lane approximately 1.1 miles from its intersection with Democrat
Road for water line installation. Site is located in Precinct 2.
23. Permission to enter Jane Moore's property located off FM 2776 for the purpose of
disposing (burying) a dead cow for the health, safety and welfare of the general public.
Site is located in Precinct 2.
VOL?4'_PAGE a
Commissioners Court Agenda
I November 2005
Page 3
24. Acceptance of a Special Warranty Dead from Bobby N. Johnson for improvements to
Pine Tree Road located in Precinct 2.
25. Payment authorization in the amount of $2,600.05 to Sears for the purchase of a riding
mower for the Jail. Vendor will not accept a purchase order.
26. Acknowledgement of the Monthly Reports submitted in October 2005. These reports are
available for review in the County Judge's Office.
27. Announcement of interest items and possible future agenda topics.
' 28. Call for citizen input and/or concerns.
29. Agency / Board / Committee reports by Court members.
30. Adjourn
The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
VOL 7 µ PAGE 3
COMMISSIONERS' COURT
REGULAR MEETING
NOVEMBER 1, 2005
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos County Commissioners
Courtroom in the Courthouse in Bryan, Brazos County, Texas,
beginning at 9:00 a.m. on Tuesday, November 1, 2005 with the
following members of the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
The County Judge gave the invocation and led the pledge
of allegiance.
There was no citizen input/and or concerns.
The Court next considered Budget Amendment #04/05-51.1
through 51.2, which would transfer funds to the Health
Department Support from Contingency, and reallocate funds for
Juvenile Title IV -E. On motion by Commissioner Cauley,
seconded by Commissioner Peters, the Court voted unanimously
to approve the budget amendment as submitted, a copy of which
is attached hereto.
Vol 11-t Page U.
Commissioners Court meeting November 1, 2005 2
The Court next considered Budget Amendment #05/06-5.1
through 5.3, which would reallocate funds for the 272nd
District Court, Juvenile Department and move funds to
appropriate accounts and set up a budget for the US Department
of Justice expected revenue. On motion by Commissioner
Cauley, seconded by Commissioner Peters, the Court voted
unanimously to approve the budget amendment as submitted, a
copy of which is attached hereto.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Peters, seconded by
Commissioner Wassermann, the Court voted unanimously to
approve the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7012259 through 7012817
On motion by Commissioner Cauley, seconded by Commissioner
Mallard, the Court voted unanimously to approve the Claims as
submitted.
The County Judge read aloud Proclamation #05-012
designating November 2005 as "Hospice Month". The Court urges
all citizens to learn more about hospice care and recognize
the countless volunteers and professional who extend
Vol 7 Li Page 5
Commissioners Court meeting November 1, 2005 3
invaluable support to patients and their families in their
hours of greatest need. On motion by the County Judge,
seconded by Commissioners Wassermann, Peters, Mallard and
Cauley, the Court moved to proclaim the month of November 2005
as "Hospice Month" throughout Brazos County.
The Court next considered entering into agreement with
the City of Bryan for animal control services necessary to
effectively carry out an animal control program. Demetrios
Basdekas stated that he was not totally familiar with the
agreement and wanted to know who to call with an animal
control problem. He was told to call the Sheriff's Office
with any problem. He then asked if he sees a rabid skunk is
there anything under contract to take care of this or is he to
act on his own. Again, he was told to contact the Sheriff's
Office. He then went on to say after talking to Commissioner
Peters earlier he was told that the cost was higher but
service would be better. The County Judge said yes it would
be because in the past there was only one officer available
now there would be more than one available at all times. Mr.
Basdekas pointed out that they will also have a larger area to
cover. He continued by saying this came up after the incident
with the horses that Commissioners Peters and Mallard had a
problem with the way it was handled. The County Judge
Vol "7 if Page tp
Commissioners Court meeting November 1, 2005 4
responded, no that was not why. There will be professionals
at the cities and it just made sense to enter into agreement
with them and have more officers. The county judge also
pointed out that the Animal Shelter will still provide shelter
for animals. Mr. Basdekas replied that he certainly hoped the
cost is not three (3) times more than it was in the past. The
County will pay $22.00 per each hour of service provided plus
a $15.00 charge per animal impounded with a minimum of one
billing hour of service. All calls for service must be
initiated by the County. The Agreement shall be effective for
a period of one (1) year from and after the date of execution
by both parties or on October 1, 2006. On motion by
Commissioner Peters, seconded by Commissioner Mallard, the
Court voted unanimously to enter into agreement with the City
of Bryan and authorized the County Judge to execute the
Agreement on behalf of Brazos County. A copy of the Agreement
is attached.
The Court next considered a Temporary Animal Control
Services Agreement between the cities of Bryan and College
Station and Brazos County. The independent contractor asked
that liability insurance coverage be waived for financial
reasons stating that the county was not paying enough to
warrant them paying for insurance. Commissioner Cauley asked
Vol 7 4 Page �7
Commissioners Court meeting November 1, 2005
5
where the liability lies if not insured. Court Counsel, Bill
Ballard answered with the county. Bill Jeanes, Risk Manager,
stated that he had just learned of this and would like some
time to check into the liability issue. The County Judge asked
how much time would be needed. He then suggested approving the
contract contingent upon Mr. Jeanes' report. Kelly Durham,
Director of the Animal Shelter stated that the County was open
to a great deal of liability at this point if someone is
exposed to rabies and not treated. The person will not
survive. Demetrios Basdekas asked why the Court was going
through interim arrangements instead of using the Animal
Shelter for the interim basis. It seems much simpler. The
County Judge stated the Sheriff would be in charge until
something is approved. On motion by Commissioner Cauley,
seconded by the County Judge, the Court voted unanimously to
approve the contract pending finding of the Risk Manager. A
copy is attached.
The next matter for consideration by the Court was a
request submitted by the County Clerk seeking approval for out
of state travel for herself and Jaime Hines to travel to
Anaheim, California to attend the 4th annual Hart Intercivic
Voting Systems Users Group Workshop November 29, 2005 through
December 2, 2005. On motion by Commissioner Cauley, seconded
Vol 7 4 Page
Commissioners Court meeting November 1, 2005 6
by Commissioner Mallard, the Court voted unanimously to grant
the request from the County Clerk and approved payment of out
of state travel expense for Mrs. Karen McQueen and Ms. Jaime
Hines.
The next matter before the Court was a request for
approval of unpaid leave of absence for an employee in the
County Clerk's office. The requested leave period is for 45
days, beginning November 1, 2005. On motion by the County
Judge, seconded by Commissioner Cauley, the Court voted
unanimously to approve the request.
The Court next considered approval of fiscal year 2005-
2006 contracts with the following organizations:
a) Brazos County Rape Crisis Center, Inc.
b) Keep Brazos Beautiful, Inc.
c) Brazos Family Medicine Residency
d) Brazos County Emergency Communications District
(revised)
e) Brazos Maternal & Child Health Clinic
f) Brazos Valley Community Action Agency
g) Brazos Valley Council of Governments (Indigent
Health Care)
On motion by Commissioner Cauley, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the
previously named contracts. A copy of each is attached.
The Court next considered awarding Bid No. 2005-045, Road
Signs and Sign Posts. Becky Stephens Senior Buyer, made the
following recommendation:
Vol -7 4 Page 9
Commissioners Court meeting November 1, 2005 7
Primary Vendor: Vulcan, Inc.
Secondary Vendor: Custom Products
On motion by Commissioner Wassermann, seconded by Commissioner
Peters, the Court voted unanimously to accept the
recommendation of the Senior Buyer and awarded the contract as
previously noted. A copy of the bid tabulation is attached.
The next matter before the Court was approval of
requisition #00006670 in the amount of $8,975.00 to G. T.
Distributors, Inc. for the purchase of vehicle equipment for
the Sheriff's Office patrol vehicles. On motion by
Commissioner Peters, seconded by Commissioner Cauley, the
Court voted unanimously to approve the requisition.
The Court next considered next considered a copier lease
agreement with Brazos Valley Office Solutions and separate
maintenance agreement for the District Clerk's Office. The
cost per month for the maintenance agreement is $212.50 for
one copier and the other is $22.00. The term of the lease is
for 60 months at t cost of $329.57 per month and will renew
annually. On motion by Commissioner Peters, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the lease agreement.
The next matter before the Court was the purchase of body
armor for the Sheriff's Office. Requisition #00006550 in the
amount of $22,042.00 reflects 100% county funding but will be
Vol 7 Page 10
Commissioners Court meeting November 1, 2005 8
reduced by $6,846.75 in grant reimbursement. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the purchase and authorized
the payment of the requisition.
The next matter before the Court was award of Bid 2006-
008, Transportation of Deceased to Medical Examiner. Justice
of the Peace, Precinct 4, Ramiro Quintero asked that this
matter be tabled. There are factors, he said that need to be
taken into consideration. He has reviewed the facilities of
Brazos Valley Mortuary and they do not have an awning or a
refrigerator unit. There needs to be respect for bodies. The
bottom line is always money, but this is different. Dignity
and respect for deceased says no comparison with facilities.
Kenneth Robinson, owner of Daniel and Son stated his concerns.
He did not know everything was made public and competitor came
in with the same figures as he had except one hundred dollars
($100) cheaper. Augustine Trevino, owner of Brazos Valley
Mortuary stated that Daniel and Son did not have a cooler when
they started on the bid either and he plans to invest in one
very soon. Charles Ellis, Justice of the Peace, Precinct 1
explained the process. The family has the opportunity on
paperwork to mark funeral home of choice. He sees no problem
in the cooler. Lots of time the body is left in the morgue
Vol :74 Page
Commissioners Court meeting November I, 2005 9
until transported. Commissioner Peters asked how Mr. Trevino
would handle no cooler in the middle of the night. Mr.
Trevino said he would check the body into the medical examiner
and then go back for it. Commissioner Peters asked if the
county would be charged for two (2) trips. Mr. Trevino
replied that they would not be charged for the two (2) trips.
Joe Wilbert, Daniel and Son transport employee spoke on
refrigeration issue. He also stated you can drop off a body
twenty four (24) hours a day but have to make arrangements to
pick up. The County Judge moved to accept the recommendation
of the Purchasing Agent and award Bid 2006-008 to Brazos
County Mortuary. Commissioners Wassermann and Mallard and the
County Judge voted "Aye". Commissioners Peters and Cauley
abstained. The motion carried.
The Court next considered awarding RFQ No. 2005-030,
Planning for Relocation for the IT Department and Data Center.
Pat Howard, Purchasing Agent, recommended acceptance of the
quote submitted by UNYSIS. On motion by Commissioner Cauley,
seconded by Commissioner Peters, the Court voted unanimously
to accept the recommendation of the Purchasing Agent and award
the contract to UNYSIS. A copy of the bid tabulation is
attached.
The next matter before the Court was the approval of a
Vol 7q Page i a
Commissioners Court meeting November 1, 2005 10
requisition in the amount of $391,899.00 to Hunton
Distribution Group for the replacement of Trane Centrifugal
Chillers. On motion by Commissioner Peters, seconded by
Commissioner Mallard, the Court voted unanimously to approve
the requisition.
The Court next considered the request from JHW, Inc. to
construct a road bore in the right-of-way of F&B Road
approximately 1,000 feet from its intersection with Turkey
Creek Road for waterline installation. The site is located in
Precinct 4. The County Engineer stated that all appeared to
be in order and recommended approval. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the request from JHW, Inc.
and authorized the installation. A copy of the request is
attached hereto.
The Court next considered the request from Wellborn
Special Utility District to construct five (5) road bores in
the right-of-way of Koppe Bridge Road, I&GN Road, Burhalter
Lane, Royder Road and Greens Prairie Road. The site is
located in Precinct 1. The County Engineer stated that all
appeared to be in order and recommended approval. On motion
by Commissioner Wassermann, seconded by Commissioner Peters,
the Court voted unanimously to approve the request from
Vol 7Lis Page :3
Commissioners Court meeting November 1, 2005 11
Wellborn Special Utility District and authorized the
installations. A copy of the request is attached hereto.
The Court next considered the request from Wickson Creek
Special Utility District to construct a road bore for
waterline installation in the right-of-way of Hearne Lane
approximately 1.1 miles from its intersection with Democrat
Road for waterline installation. The site is located in
Precinct 2. The County Engineer stated that all appeared to be
in order and recommended approval. On motion by Commissioner
Peters, seconded by Commissioner Wassermann, the Court voted
unanimously to approve the request from Wickson Creek Special
Utility District and authorized the installation. A copy of
the request is attached hereto.
The Court next considered authorizing work outside of
county rights -of -way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Jane Moore on FM
2776 in Precinct 2 to bury dead livestock. Demetrios Basdekas
asked the Court if there was a charge for this whereupon the
County Judge state that there was. The County Judge moved to
authorize the work. Commissioners Wassermann, Mallard, Cauley
and the County Judge voted "Aye". Commissioner Peters
abstained because Mrs. Moore is his aunt. The motion carried.
Vol 7 Page 1y-
Commissioners Court meeting November 1, 2005 12
The Court next considered acceptance of a Special
Warranty Deed for right-of-way on Pine Tree Road in Precinct
2. On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to authorize the
County Judge to accept on behalf of Brazos County a Special
Warranty Deed from Bobby N. Johnson for the expansion and
improvements to Pine Tree Road.
The Court next considered a payment authorization in the
amount of $2,600.05 to Sears for the purchase of a riding
mower for the jail. This is necessitated because Sears will
not accept a purchase order. On motion by Commissioner
Peters, seconded by Commissioner Cauley, the Court voted
unanimously to approve the payment authorization.
The Court acknowledged receipt of the Extension Service
reports for October 2005 and acknowledged receipt of reports
from the following County and Precinct Offices showing
revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 1
Justice of the Peace Precinct 2, Place 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
Brazos County Events Facilities
Vol 7 µ Page
Commissioners Court meeting November 1, 2005 13
Road & Bridge
Tax Assessor/Collector
Sheriff
A copy of the Officials' reports can be viewed in the County
Auditor's office.
Under announcement of interest items and possible future
agenda topics the following spoke:
Commissioner Mallard
a) Said there will be a Chamber banquet next
Tuesday.
b) IGC meeting on November 24th at the top of
the Howell Building at 6:00 p.m.
County Judge
a) Asked the County Auditor if they were
meeting with FEMA today for reimbursement of
$668,000.00 expended to aid hurricane
evacuees. The Auditor replied yes at 11:30
a.m.
Jim Mann, Chief Deputy
a) Said there will be a review of the
hurricane events at 1:30 p.m. today at the
Brazos Center.
Under citizen input and/or concerns the following
spoke:
Ramiro Quintero, Justice of the Peace, Precinct 4
a) Asked who he calls now concerning the
transport of bodies. The County Judge
informed him that he is to call Brazos
Valley Mortuary.
Vol 4 Page 1 Le
Commissioners Court meeting November 1, 2005 14
There being no further business to come before the Court,
the meeting was adjourned.
Vol 7 Li Page I
The foregoing minutes of the Commissioners Court meeting held
November 1, 2005 have been examined and are approved in open
Court this the
Brazos County, Texas.
Randy S s
Count Judge
day of
Duane Peters
, 2006, in Bryan,
CV �„4.-4 4.4 2.�—
Lloy Wassermann
Commissioner, Precinct 1
\
Kenny Malla '
Commissioner, Precinct 2 Commissioner, Precinc3
arey C ey, Jr.
Commis Toner, Pre i
Attest:
Ka en McQueen
County Clerk
Vol 7 4 Page 1 g
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VOL 7-4 PAGE ci
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR
NO. 04/05-51.1 thru 04/05-51.2
On this the 1 t day of November 2005 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 1 November 2005 the Court heard and approved a budget amendment for the
2004-2005 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 25 August 2004 the
following amendment(s) to the original are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 1' day of November 2005.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By:
ms, County Judge
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
VOL 7 PAGE 2a-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 - 51.1
11/1/2005
FD
0100
0100
DIV
11001500
26002000
ACCT
61130000
60620000
PROJ
DR/CR
CR
DR
ACCOUNT NAME
Contingency
Postages
Increase
2,500.00
Decrease
2,500.00
Health Department Support:
To provide funds to cover postage expenditure.
VOL 74PAGE a3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 - 51.2
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
31050000
51610000
CR
Hourly- Staff
361.23
0100
31050000
61280000
CR
Dues
721.94
0100
31050000
53300000
DR
Employee Health Insurance
1,083.17
Juvenile Title IV -E:
To reallocate funds to cover accrued benefit expenditure.
•
VOL 14- PAGE 24'
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2005-2006 BUDGET YEAR
NO. 05/06-5.1 thru 05/06-5.3
lty
On this the ls` day of November 2005 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 1 November 2005 the Court heard and approved a budget amendment for the
2004-2005 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 20 September 2005, the
following amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the ls` day of November 2005.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
B
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
VOL WPAGE 25
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 5.1
11/1/2005
FD
0100
0100
0100
DIV
22100100
22100100
22100100
ACCT
60360000
61490000
67342000
PROJ
DFt/CR
CR
CR
DR
ACCOUNT NAME
Furniture
Petit Jury Expense
Furniture
Increase
Decrease
1,400.00
200.00
1,200.00
272nd District Court:
To reallocate funds for the minor acquisition of furniture.
VOL NPAGE ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 5.2
11/1/2005
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3000
312100
51200000
DR
Salary - Dept. Head
1,831.00
3000
49028000
CR
Transfers from General Fund
1,831.00
0100
31000200
51610000
CR
Hourly - Staff
2,311.00
0100
91320000
DR
Transfers to Grant Fund
1,831.00
0100
31000100
51810000
DR
Longevity - County
240.00
0100
31000300
51810000
DR
Longevity - County
240.00
Juvenile Department - To move funds to provide for the one step increase to the
director position as approved by the Juvenile Board and transfers funds to allow for
the payment of longevity to two individuals that should have been receiving it since
October 2004.
Money to be moved from position 1833-1. Position was budgeted as a full time
position however it is only
1300 hours per year.
V0L-7g PAGE .27
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 05/06 - 53
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3000
287000
60500000
DR
Office Equipment
6,846.75
3000
48094000
CR
USDJ-BVP
6,846.75
4500
63000500
60500000
DR
Office Equipment
18,000.00
4500
63000500
80286000
CR
Equipment - Other
18 000.00
General Permanent Improvement - To move funds to the appropriate account
for items that are less than $500 each. Additionally, to set up the budget for
the expected revenue from the U.S. Dept. of Justice for their Bulletproof
Vest
Partnership program.
VOL 14 PAGE gar
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: November 1, 2005
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Brazos Center
Evans, Philip Resignation
County Attorney
Ocon, Cynthia
Neafus, Tiffany
Wendt, Stephanie
Transfer within Dept.
Transfer within Dept.
New Hire
County Auditor
See, Magdalen New Hire
Juvenile Services
Booker, Shericka New Hire
Bowen, Carlos New Hire
Bryant, Helen New Hire
Wells, Jonathan New Hire
Bryant, Joe Resignation
Anderson, Shavonda Promotion
Risk Management
Jeanes, A.W. Cell Phone Allowance
SO/Jail Hadley, Peggy New Hire
Approved in Commissioners' Court: November 1, 2005:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
VOLliPAGE c 9
ANIMAL CONTROL SERVICES AGREEMENT
THE STATE OF TEXAS
COUNTY OF BRAZOS
THIS AGREEMENT is made and entered into by and between the CITY OF BRYAN,
on behalf of its Police Department (hereinafter referred to as "City'), and BRAZOS COUNTY,
on behalf of its Sheriff's Department (hereinafter referred to as "Client").
I. RECITALS
WHEREAS, the Brazos County Sheriffs Department, Brazos County, Texas, is duly
organized and functioning in accordance with the laws of the State of Texas; and
WHEREAS, the Bryan Police Department, Brazos County, Texas, is duly organized and
functioning in accordance with the laws of the State of Texas; and
WHEREAS, the City, through its police department, operates Animal Control Services
that strive to reduce general animal control problems in Bryan; and
WHEREAS, the Client and the City agree that the City is better trained and equipped to
handle Animal Control duties and responsibilities than is the Client; and
NOW, THEREFORE in consideration of the mutual benefits and promises each to the
other made herein, the parties named above do hereby agree as follows:
II. DEFINITIONS
A. Animal: As used in this agreement, "animal" shall mean domesticated dogs and cats.
B. Animal Control Services: "Animal Control Services" shall mean the services provided
by the City necessary to effectively carry out an animal control program for the Client.
These services shall include the humane capture of stray, unrestrained, homeless,
abandoned, or unwanted animals and the humane transportation of captured animals to
the Animal Shelter. These services also include responding to Client —initiated calls
regarding wild animals that have entered a person's residence. These services do not
include trapping nuisance animals, wild animals, horses, or livestock or removal of
°8eP1 AGE
VOL 7gAGE 30
deceased animals. The City shall also not be responsible for conducting cruelty
investigations.
C. Animal Shelter: "Animal Shelter" shall mean the facility known as the Brazos Animal
Shelter, Inc. currently located at 2207 Finfeather Road in Bryan, Brazos County, Texas
that keeps or legally impounds stray, homeless, abandoned, or unwanted animals.
D. City: "City" shall mean the City of Bryan, Brazos County, Texas, acting by and through
its Police Department, with its offices located at 301 South Texas Avenue, Bryan, Brazos
County, Texas.
E. Client: "Client" shall mean Brazos County, acting by and through its Sheriffs
Department; with its offices located at 300 East 26�' Street, Bryan, Brazos County, Texas.
F. Any word or phrases not specifically defined herein shall have as its meaning the
ordinary and commonly understood meaning except for specific animal control or
veterinary terms.
III. CITY'S OBLIGATIONS
A. City agrees to provide Animal Control Services to Client for all Client -reported animal
calls occurring in areas located in Brazos County defined by the geographical area North
of University Drive/FM 60 to the North Brazos County limits and being further defined
by the east boundary of FM 158/STHWY 30 to the Navasota River. City will provide
animal control officers and dispatch them when one is "on -duty" for routine, non -
emergency calls. 24 -hour dispatching will be provided only when an emergency
situation arises as defined by the Client.
B. City agrees to respond to all Client -reported animal bites and scratches occurring in areas
located in Brazos County defined by the geographical area North of University Drive to
the North Brazos County limits and being further defined by the east boundary of FM
158/STHWY 30 to the Navasota River. City will provide animal control officers and
dispatch them on a 24 -hour basis for initial bite investigation, or for the capture of a
biting animal for state -mandated rabies quarantine observation conducted by the Local
Rabies Control Authority.
C. City agrees to respond only to calls initiated by the Client, and agrees to refer all other
requests for service directly to the Client.
D. City agrees to transport all captured animals to the Animal Shelter. Exceptions may be
made for certain types of animals that are routinely released back into their natural habitat
(wildlife).
Page 2 of 6
VOL 74- PAGE al
E. City shall at all times relevant to the fulfillment of this Agreement have, keep, and
maintain insurance protecting itself, including general public liability, worker's
compensation if required by State Law, and automobile public liability.
F. City agrees to keep confidential any rabies Vaccination Certificate information provided
by the Client.
IV. CLIENT'S OBLIGATIONS
A. Client agrees to be the first responder to all calls for Animal Control Services, and to
initiate the City's response once they determine that said response is needed. Client shall
not direct or advise residents to call the City for Animal Control Services. •
B. Client shall fully cooperate with City in the providing of Animal Control Services,
including but not limited to, the furnishing of any and all information in its possession
about the ownership of a suspected rabid animal, including rabies Vaccination
Certificates maintained by any department of the Client; any history of the animal; the
name and address of any person reporting an animal bite or scratch; the name and address
of any possible victims of an animal bite or scratch; and the name and address of any
person believed to own an animal which the Client has called the City to capture or
remove.
C. Client agrees to furnish information to City in a timely and expeditious manner.
D. Client agrees to assist with the apprehension of any animal in appropriate situations.
E. Client agrees to file all criminal or civil charges, in the appropriate court, for any
violations of Client's rules and regulations or for any violations of State Statutes, at the
sole discretion of the Client.
F. Client agrees to pay all fees associated with the impoundment, testing, medical treatment
or final disposition of any animal; for any product or service provided by the Animal
Shelter; and for any product or service provided by any person other than the City.
V. FINANCIAL TERMS
A. Client shall pay to City for the providing of Animal Control Services hereunder, the sum
of $22.00 per each hour of service provide plus a $15.00 charge per animal impounded,
with a minimum of one billing hour of service. City will accept, and respond to, only
those calls for service that are initiated by Client. Calls -for -service requests received by
the City from any other source shall be referred directly to the Client.
Page 3 oj6
VOL 74_PAGE 3a
B. City will invoice Client no later than the 10th of each month, for all calls incurred for the
previous calendar month. All invoices shall be due and payable in full to the City no
more than 30 days after the date of the invoice.
VI. REPORTS
A. City shall submit a brief report with each monthly invoice, detailing the Computer Aided
Dispatch (CAD) sequence number for the event, amount of time billed, and the number
of animals impounded.
B. City shall submit a comprehensive annual report of all Animal Control Services to Client
within thirty (30) days of the close of each fiscal year, currently being September 30th.
City shall provide to Client, upon request, a copy of any other report not confidential by
law or contract, which it may be required to prepare and submit to any federal, state, or
other jurisdiction in the course of its animal and rabies control activities. City shall also
render to Client at reasonable intervals, such reports and accounting as Client from time
to time may require; provided however, if such request becomes burdensome, City may
invoice for the cost of preparation of such reports.
C. City agrees to retain any records it makes in compliance with this Agreement for a period
of three (3) years after the ultimate termination of the Contract.
VII. DEFAULT
A. In the event Client fails to (i) pay all costs set forth in Article V above, or (ii) perform its
obligations set forth herein, the City shall give Client written notice of default with an
opportunity to cure such default within 10 days. If Client fails to cure such default during
the 10 -day cure period, the Agreement shall terminate and Client shall assume
responsibility for its own animal control operation.
VIII. TERMINATION
A. This Agreement shall be effective for a period of one (1) year from and after the date of
execution by both parties, or on October 1, 2006, whichever comes last. The Agreement
is entered as a temporary provision of service and shall require full review before any
renewal.
B. This Agreement may be terminated by mutual written consent of the parties. All costs and
liabilities incurred by the City on behalf of the Client prior to the termination shall be the
responsibility of the Client.
Page 4 of 6
VIOL 7.4 PAGE >3
IX. INDEMNITY
A. The parties hereto understand that the City performs the same or other additional animal
control functions within the corporate city limits of the City of Bryan, Brazos County,
Texas. In that light, each of the parties hereto does hereby agree to indemnify and hold
harmless the other for any and all claims or causes of action of whatsoever nature or kind
by any third party or political subdivision, which may arise out of the actions or
omissions of the parties, their respective agents, officers, trustees, or employees in the
fulfillment of that party's duties under this Agreement. Such claims or causes of action
shall be the sole responsibility of the party incurring the same. Brazos County and the
Brazos County Sheriff's Department acknowledge the preceding indemnification to the
extent authorized by the Constitution and laws of the State of Texas.
X. INDEPENDENT CONTRACTOR
A. The City shall be responsible for the Animal Control Services contemplated under this
Agreement. The City shall supply all materials, equipment, tools, transportation, and
labor required for or reasonably incidental to the performance of Animal Control
Services. The City shall have ultimate control over the execution of the work under this
Agreement. The City shall have the sole obligation to employ, direct, control, supervise,
manage, discharge and compensate all of its employees.
B. The City shall retain personal control and shall give its personal attention to the faithful
prosecution and completion of its services and fulfillment of this Agreement.
XI. GENERAL PROVISIONS
A. Severability Clause: The parties intend for the various provisions of this Agreement to be
severable so that the invalidity, if any, of any one section (or more) shall not affect the
validity of the remaining provisions or sections.
B. This document may be executed in any number of original signature counterparts, each of
which shall for all purposes be deemed an original, and all such counterparts shall
constitute one and the same document.
C. Each party has the full power and authority to enter into and perform this Agreement, and
the person signing this Agreement on behalf of each party has been properly authorized
and empowered to enter into this Agreement. The persons executing this Agreement
hereby represent that they have authorization to sign on behalf of their respective entity.
D. This Agreement shall be interpreted in accordance with the laws of the State of Texas and
in Brazos County, Texas.
Page 5 of 6
VOL 72/ PAGE 3 '1
E. This Agreement represents the entire agreement of the parties and supersedes any verbal
or written representations of, to or by the parties to each other.
F. Notices to either party shall be sufficient if sent in writing, postage pre -paid, registered or
certified mail to the Chief Administrative Officer of the party at the address on file of
either party for that Officer.
Dated this L day of \ , 2005.
CITY OF BRYAN BRAZOS COUN
By:
Mayor
Bryan, Texas
By:
County dge
Br s County
Page 6of6
VOL PAGE 35
CONTRACT
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS,
acting by and through its duly elected County Commissioners (hereinafter "County"), and the
BRAZOS COUNTY RAPE CRISIS CENTER, INC., dba Rape Crisis Center, Brazos Valley
(hereinafter "Provider'), located in Bryan, Texas.
RECITALS:
WHEREAS, the County has the objective of providing support services to the victims of
sexual assault; and
WHEREAS, the Provider shares this common goal with the County; and
WHEREAS, the County desires to assist the Provider in providing support services to
victims of sexual assault through funds provided by the County.
NOW THEREFORE, the parties above stated agree to the following terms and conditions
to provide such support services.
TERM
This contract shall continue in force and effect for a term of twelve (12) months
commencing on the 1" day of October, 2005, and terminating 30th day of September, 2006.
CANCELLATION
This contract may be canceled by any parties hereto upon sixty (60) days written notice
as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
The Provider will provide services to victims of sexual assault and their families. These
services will include: a 24 -hour hotline and 24 -hour escort service; one-to-one counseling; group
counseling; community awareness programs; Speaker's Bureau; training and supervision of
volunteers; training for law enforcement agency personnel, the medical community, clergy, staff
of the District Attomey's office and psychologists.
USE OF COUNTY FUNDS
Funds to be furnished to Provider as stated herein below shall be used to pay operational
expenses of the Provider, including rent, telephone expenses, and office supplies, as described in
Exhibit A — Budget, attached hereto and made a part hereof for all purposes.
VOL % PAGE 3Cp
COUNTY'S LIABILITY FOR PAYMENT
The County agrees to reimburse the Provider a maximum amount of money totaling
$ j7(cno for the term of this Contract.
This sum shall be paid upon the following date and in the following amount:
October 15, 2005 $ 17 36 Ci
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following services pursuant to this Contract:
1. Maintaining this Contract;
2. Providing of the Provider's Services;
3. Maintaining data files on client's and the Services provided thereto;
4. Respond to all and any inquiries by the County regarding the Center and its Services;
5. Assist the County with information needed for audit purposes;
6. Provide the County with quarterly financial statements;
7. Provide the County with any and all certified audits of Provider and the management
letter prepared in connection therewith;
8. Provide the Court with statistics evidencing the number of Brazos County residents
using the Provider's Services and the percentage Brazos County residents comprise
of the total population using Provider's Services.
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements:
1. Provide County funds for the payment of the consideration stated herein.
2. Conduct a review of the Provider's performance in providing the Services to be
provided hereunder in order to assess County's continued participation in the funding of
the Provider.
2
VOL -4 PAGE 37
RECORD RETENTION
The Provider shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records of the Center. The Provider agrees to
maintain and make available for inspection by the County upon request consistent with personal
privacy and subject to the limitation of state law, any and all records the County determines, in its
sole discretion, to be necessary for the Court to justify its continued participation in supporting the
Provider with funding. Such records shall be retained for at least four (4) years from the date the
service was provided. These records shall be made available for inspection and audit by the
County, if it so desires.
DISCRIMINATION
The Provider shall not discriminate against any employee or applicant for employment
because of race, color, sex, or national origin. The Provider shall take affirmative action to
ensure that applicants who are employed are treated during employment, without regard to their
race, color, religion, sex, or national origin. Such action shall include, but not limited to, the
following: employment, upgrading, demotion, or transfer, recruitment or recruitment advertising;
layoff or termination; rate of pay or other forms of compensation; and selection for training,
including apprenticeship. The Provider agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another harmless
from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from
the breach, violation or non-performance of the services stated herein and for any damage to any
person resulting from any action or omission or negligence on the part of each party hereto.
INSURANCE
The parties hereto agree that the Provider shall be an independent contractor and not
any employee or agent of the County and that each shall maintain at its own expense, adequate
liability insurance to insure against damages and liabilities which may arise due to the duties and
obligations contracted for herein.
3
VOL 74 PAGE 3
COUNTY INVOLVEMENT
The County and Provider state that to the best of their knowledge, no officer, agent or
employee of the County who exercises any function or responsibility in connection with the
carrying out of this Contract or the services to which it relates has personal interest direct or
indirect, in this Contract.
GOVERNING LAW
This Agreement shall be executed in and shall be governed by the laws of the State of
Texas.
NOTICES
All notices required to be given hereunder shall be deemed to be duly given by delivering
such notice or by mailing it, registered mail to the other party at the following addresses:
Brazos County Rape Crisis Center, Inc.
P.O. Box 3082
Bryan, Texas 77805
Confidential Physical Location: 3131 East 29th Street, Bldg B, Bryan, Tx 77802
Brazos County
Go Commissioners Court
Brazos County Courthouse
300 East 26th Street, Suite 114
Bryan, Texas 77803
FURTHER ASSURANCE
Each party hereto agrees to perform any further acts and to execute and deliver any
further documents which may be necessary to carry out the provisions of this Agreement.
SEVERABILITY
In the event that any of the provisions or portions thereof, of this Agreement, are held to
be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability
of the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties hereto concerning
the subject matter contained herein. There are no representations, agreements, arrangements,
4
VOL 744 PAGE 3 9
or understanding, oral or written, between or among the parties hereto, relating to the subject
matter of the Agreements, which are not fully expressed herein.
ASSIGNABILITY
Provider shall have the right to assign this Contract and any of its rights hereunder to a
wholly owned subsidiary or to a corporation with which it may be merged without prior written
consent of the County; otherwise, this Contract is not assignable by the Provider without the prior
written consent of the County.
DATED this 13j— day of I\Inven.ber 2005.
Brazos Cou
B
ATTEST:
LAURY KASO
RAND IMS, Judge
Brazos County Rape Crisis Center, Inc.
By:
,coribiA
I, Executive Director
BILL TURNER, President
5
voi 74 PAGE "
BRAZOS COUNTY RAPE CRISIS CENTER, INC.
PROPOSED 2006 BUDGET
10/1105
EXPENSES
Personal
Salaries $178,500
Payroll Taxes/Unemployment Taxes 14,280
Health Insurance 31,050
Retirement 8,365
Auto Mileage -Employees 7,500
Care Packages 1,500
Community Education, Ed Resource Material, Vol Tr 2,800
Communication Costs 12,500
Conferences 8,000
Dues/Fees 1,500
Furniture 600
Insurance 2,300
Miscellaneous 5,000
Office Equipment 5,000
Office Supplies 5,500
Office Expenses/Printing 3,500
Postage 1,000
Professional Fees 5,800
Professional Services 14,400
Rent 31,298
Repairs/Maintenance 2,600
Utilities/Janitorial/Pest 10.327
TOTALS: 353 320
EXHIBIT A
6
VOL 7q•PAGE 41
CONTRACT FOR SERVICES
KEEP BRAZOS BEAUTIFUL, INC.
STATE OF TEXAS §
COUNTY OF BRAZOS §
This is an Agreement by and between the COUNTY OF BRAZOS (hereinafter referred to as
"COUNTY") and KEEP BRAZOS BEAUTIFUL, (hereinafter referred to as ("Keep Brazos Beautiful,
Inc.") a non-profit organization for the improvement of Brazos County.
WHEREAS, Keep Brazos Beautiful, Inc. is a volunteer environmental educational organization
dedicated to contributing to the economic vitality, safety, health and quality of life in Brazos County
through programs that educate and engage Brazos County citizens to keep our community clean and
beautiful, by preventing and eliminating litter and illegal dumps, recycling, minimizing waste,
beautifying and improving their surroundings; and
NOW, THEREFORE, FOR AND IN CONSIDERATION of mutual promises recited herein, the parties
agree as follows:
Keep Brazos Beautiful, Inc. shall provide services to the COUNTY as follows:
A. Assist in the coordination and publicity for the yearly Christmas tree recycling, telephone book
recycling events, and Household Hazardous Waste Collection Events, act as a clearinghouse
for information from area residents on recycling, and provide information concerning Citizen
Collection Stations in rural Brazos County, on their website and as requested.
B. Educate the community on the need to recycle and to buy recycled products through the use
displays, public speaking engagements, and "Texas Recycles Day" events.
C. Assist in training area teachers and students on the importance of litter prevention, recycling,
re -use, and buying recycled products, provide presentations in area schools, museums and
civic clubs, maintain a lending library to assist teachers in teaching with these environmental
issues. Provide positive environmental leadership and volunteer opportunities to Brazos
County Youth.
D. The Executive Director shall serve on the Solid Waste Advisory Committee (SWAC) of the
Brazos Valley Council of Governments (BVCOG) to promote environmentally sound waste
management practices in the Brazos Valley.
E. Promote all "Adopt -a -Road Programs in the county through public outreach in printed
materials and website.
F. Perform an annual "Litter Index" survey of the Brazos County and provide the scores to the
Commissioners Court.
G. Organize volunteers to assist in cleaning illegal dumps in Brazos County. Act as an
information resource to citizens, law enforcement officials, prosecutors, and the
Commissioners Court about issues relating to illegal dumping in Brazos County.
VOL 7% PAGE 42
H. Promote a "Memorial TREES Program" to plant trees in Brazos County.
I. Plant wildflower seed along public roadways in Brazos County.
J. Provide positive reinforcement through a variety of award programs such as the Business and
Residential Beautification Awards, Miller Youth Award, and Annual Environmental Awards.
Keep Brazos Beautiful, Inc., Inc. will be funded by the COUNTY in the amount of Seventeen Thousand
Dollars ($17,000) from the COUNTY 2005-2006 Fiscal Year funds to be used for salaries and operating
expenses. Keep Brazos Beautiful, Inc. shall maintain fiscal records and supporting documentation in the
form of canceled checks, payroll records, invoices, and/or other documentation required for all
expenditures of funds made under this agreement.
2. Keep Brazos Beautiful, Inc. shall submit a financial statement to the COUNTY annually.
3. All notices and documentation required to be sent to the COUNTY shall be forwarded to
Judge Randy Sims
Brazos County Court House
300 E. 26th St. Suite #114
Bryan, TX 77803
4. It is understood and agreed that the COUNTY'S participation in Keep Brazos Beautiful, Inc. is
limited to the contribution of funds, COUNTY, at no time, shall be liable or responsible for acts of
Keep Brazos Beautiful, Inc., its agents or employees. Keep Brazos Beautiful, Inc., at no time shall be
liable or responsible for acts of BRAZOS COUNTY, its agents or employees.
5. Either of the parties shall have the right to terminate this Agreement in whole or in part at any time.
Notice to terminate this Agreement will be given in writing at least thirty (30) days prior to the date
of termination, The notice shall include the reasons for such a termination, the effective date of the
termination and, in the case of partial termination, the potion of the Agreement to be terminated.
SIGNED this I Sl- day of N ove.njxr , 2005
KEEP B ' OS BEAUTIFUL, t C. INC.
B
nistrator
Siattallentt,
an of the Board
ATTE�SYf: r_
County Clerk
V0L741 PAGE I3
CONTRACT
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS,
acting by and through its duly elected County Commissioners (hereinafter "County"), and the
Brazos Family Medicine Residency (hereinafter "Provider"), located at 1301 Memorial Drive,
Suite 200, Bryan, Texas 77802,
RECITALS:
WHEREAS, the medical care of the County's poor and indigent has become a growing
problem; and
WHEREAS, the County recognizes that good medical care of individuals and families
that emphasizes prevention, care management, and appropriate acute care results in less costly
medical expenses for the Community and in a more productive work force; and
WHEREAS, the County is interested in promoting such care through the Provider,
NOW THEREFORE the parties above stated agree to the following terms and conditions
to provide such indigent health care.
TERM
The contract shall continue in force and effect for a term of twelve (12) months
commencing on the 1st day of October, 2005 and terminating 30th day of September, 2006.
CANCELLATION
This contract may be canceled by any of the parties hereto upon sixty (60) days written
notice as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
Provider shall provide the following services through trained, salaried staff to qualified
county residents pursuant to the guidelines currently implemented for making such determination:
physical exams, educational information, information on sources of prescription medication
and/or access to "sample" or subsidized medications, coordination of physician care during
hospitalization (herein "services").
USE OF COUNTY FUNDS
Funds to be furnished to Provider as stated herein below shall be used to pay the partial
salary of a faculty physician for supervisory purposes and the partial salary of three (3) resident
physicians, and the partial salary of a social worker. The County and Provider acknowledge that
VOL 741 PAGE 4*
the County's purpose in providing funds hereunder is to provide medical assistance to qualified
applicants and that the funding of salaries for the trained personnel of Provider is designed to
accomplish that goal.
COUNTY'S LIABILITY FOR PAYMENT
The County agrees to reimburse the Provider for actual cost of the parts of the salaries up
to a maximum of One Hundred Thousand and No/100 Dollars ($100,000) for the term of this
Contract.
This sum shall be paid quarterly as in the previous year.
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following Services pursuant to this
Contract:
1. Completing all necessary application forms to potentially eligible individuals.
2. Obtaining and compiling information on each applicant for Provider's Services with regard
to residency and financial qualifications.
3. Maintaining this Contract.
4. Provision of the Provider's Services as defined herein.
5. Maintaining data files on clients/patients and the Services provided thereto.
6. Responding to all and any inquiries by the County regarding the Clinic and its Services.
7. Assisting the County with information needed for audit purposes.
8. Providing the County with quarterly financial statements.
9. Providing the County with any and all certified audits of Provider and the management letter
prepared in connection therewith.
10. Providing financial statements evidencing how County funds are spent. Such statements to be
submitted to County one week prior to the funding dates set forth herein above.
11. Providing the County with statistics evidencing the number of Brazos County residents using
the Provider's Services and the percentage Brazos County residents comprise of the total
population using Provider's services.
VOL 11 PAGE 4-5
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements.
1. Provide County funds for the payment of the consideration stated herein.
2. Conduct a review of the Provider's performance in providing the Services to be provided
hereunder in order to assess County's continued participation in the funding of the Provider.
RECORD RETENTION
The Provider shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records of the Clinic. The Provider agrees to
maintain and make available for inspection by the County upon request consistent with personal
privacy and subject to the limitation of state law, any and all records the County determines, in its
sole discretion, to be necessary for the County to justify its continued participation in supporting
the provider with funding. Such records shall be retained for at least four (4) years from the date
the service was provided. These records shall be made available for inspection and audit by the
County, if it so desires.
DISCRIMINATION
The Provider shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The Provider shall take affirmative action
to ensure that applicants who are employed are treated during employment, without regard to
their race, color, religion, sex, or national origin. Such action shall include, but not be limited to,
the following: employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rated of pay or other forms of compensation; and selection for
training, including apprenticeship. The Provider agrees to post in conspicuous places, available to
employees and applicants for employment, notices setting forth the provisions of this
nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another harmless
from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from
the breach, violation or non-performance of the Services stated herein and for any damage to any
person resulting from any act or omission or negligence on the part of each party hereto.
INSURANCE
The parties hereto agree that the Provider shall be an independent contractor and not any
employee or agent of the County and that each shall maintain at its own expense, adequate
liability insurance to insure against damages and liabilities which may arise due to the duties and
obligations contracted for herein.
not?VOI:n PAGE
COUNTY INVOLVEMENT
The County and Provider state that to the best of their knowledge, no officer, agent or
employee of the County who exercises any function or responsibility in connection with the
carrying out of this Contract or the Services to which it relates has personal interest, direct or
indirect, in this Contract.
GOVERNING LAW
This Agreement shall be executed in and shall be governed by the laws of the State of
Texas.
NOTICES
All notices required to be given hereunder shall be deemed to be duly given by delivering
such notice or by mailing it, registered mail to the other party at the following addresses:
Brazos Family Medicine Residency Program
C/O David A. McClellan, M.D., Program Director
1301 MEMORIAL DRIVE, SUITE 200
BRYAN, TEXAS 77802
BRAZOS COUNTY
C/O COMMISSIONERS COURT
BRAZOS COUNTY COURTHOUSE
300 E. 26TH STREET, SUITE 114
BRYAN, TEXAS 77803
FURTHER ASSURANCES
Each party hereto agrees to perform any further acts and to execute and deliver any
further documents which may be necessary to carry out the provisions of this Agreement.
SEVERABILITY
In the event that any of the provisions or portions thereof, of this Agreement, are held to
be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability
of the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties hereto concerning the
subject matter contained herein. There are no representations, agreements, arrangements, or
understandings, oral or written, between or among the parties hereto, relating to the subject matter
of the Agreements, which are not fully expressed herein.
ASSIGNABILITY
Provider shall have the right to assign this Contract and any of its rights hereunder to a
wholly owned subsidiary or to a corporation with which it may be merged without prior written
consent of the County; otherwise, this Contract is not assignable by the Provider without the prior
written consent of the County.
DATED this It day of IVOveYIDbe(` 2005.
Brazos
By:
Randy S'.. , Judge
Brazoily Medicine Residency Pro
By:
ATTEST• �%dl�
ar cQueen, County
David A, McClellan, M.D.
Program Director
VOL 1 t PAGE 4"g
AGREEMENT
THIS AGREEMENT is entered into this I St day of Na/C.11 er 2005 A.D., by and
between BRAZOS COUNTY, Texas (County) and the Brazos County Emergency Communications
District (District) pursuant to the authority of the Texas Interlocal Government Cooperation Act,
Article 4413(32c), V.T.C.S.
WHEREAS, pursuant to Texas Emergency Telephone Number Act, Section 722.301 et seq.,
Texas Health and Safety Code, the District has been formed and is a political subdivision of the State
of Texas; and,
WHEREAS, Brazos County is also a political subdivision of the State of Texas authorized to
enter into interlocal cooperative governmental agreements; and,
WHEREAS, the Brazos County Commissioners in public meeting find that it is mutually
beneficial for the County and the District to enter into an agreement for the District to perform for the
County, Emergency Communications Services Dispatching;
NOW THEREFORE; IN CONSIDERATION of the mutual promises to each other made
hereinafter, the undersigned parties agree as follows:
Effective October 1, 2005, the District is hereby appointed the emergency communications
dispatching authority for the Brazos County Sheriff's Office, Volunteer Fire Departments and
Constables for the period October 1, 2005, through and including September 30, 2006.
The County will provide the District access to the County's Law Enforcement Computer
System to facilitate Law Enforcement Officers requests for warrant information.
1
VOL '4/ PAGE 51 5
The County agrees to pay and the District agrees to accept as compensation for the services
provided a flat fee of three hundred sixty four thousand two hundred seventy and
NO/100 DOLLARS ($364,270.00), payable in twelve monthly installments. The County shall pay the
full amount due within thirty days of invoice from the District. All payments shall be subject to the
Texas Prompt Payment Act. Should there arise any dispute, disputed amounts shall be deposited in a
mutually agreed upon escrow account until a resolution.
At no time shall the County's portion of the District's reserve fund exceed a three (3) month
operating reserve. The District shall report this reserve balance each year as a part of the budget
approval process.
The District shall furnish to the County Auditor, at a minimum, documentation indicating the
use of funds received from the County. The County's Auditor may require the District to provide
information necessary for the Auditor to properly account for all funds expended or received by the
District.
District employees shall not be considered as County employees.
The County and the District understand and agree to be subject to all the laws, ordinances and
regulations which govern and affect Emergency Communications Dispatching and National Crime
Information Computer network telecommunications as promulgated by the State of Texas or the United
States Government or any of its appropriate Agencies, such as the Texas Department of Public Safety
or the Federal Bureau of Investigation.
This agreement is made in accordance with the Texas Emergency Telephone Number Act,
Section 772.301 et seq., Texas Health and Safety Code.
Each of the parties to this agreement agrees to hold the other harmless for any and all claims of
whatsoever nature or kind, which may arise as a result of that party's fulfillment of this agreement.
2
VOLT it PAGE 50
Each party hereby empowers and authorizes its Chief Administrative Officer to be signatory
agents for any required documentation to implement the intent of this Agreement.
This agreement contains all of the commitments and covenants of the parties and any oral or
written promises not contained herein shall have no force or effect to alter any term or condition of this
agreement.
This agreement may be terminated by either party upon 90 days advance written notice to the
non -terminating party as set forth below. In the event of termination, the fee payable by the County to
the District shall be pro -rated to the date of termination.
All notices sent pursuant to this Agreement shall be in writing and may be hand delivered or
sent registered or certified mail, postage prepaid, return receipt requested to each party as set below:
Brazos County Emergency Communications District
Executive Director
PO Box 911
Bryan, Texas 77806
Brazos County
County Judge
PO Box 111
300 East 26`° Street
Bryan, Texas 77803
3
VOL 7171 PAGE 51
This agreement may only be modified or amended in writing by the mutual consent of the
parties with said modification being attached to and incorporated into this agreement by this reference
for all purposes.
SIGNED this (5t day of N, y , 2005 A.D.
BY:
BY:
BY:
BY:
O _ OUN E ' RGENCY COMMUNICATIONS DISTRICT
Rona d G. Ma ' orm
Chairman, Board of Maria
Greta Norton
Recording Secretary
ATTEST:
BRAZO OUN
Randy Si
Coun udge
ATTEST:
— /;/Ljt
Karen McQueen
County Clerk
4
VOL 74I PAGE 5 a
CONTRACT
THIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY,
TEXAS, acting by and through its duly elected County Commissioners (hereinafter "County"), and
the BRAZOS MATERNAL & CHILD HEALTH CLINIC, INC. (hereinafter "Provider"), located at
3370 South Texas Avenue, Suite G, Bryan, Texas 77802,
RECITALS:
WHEREAS, the medical care of the County's poor and indigent has become a growing
problem; and
WHEREAS, the County recognizes that good medical care of pregnant women results in
healthier babies and less costly medical expenses incurred for the child in the future by the parents
and the Community; and
WHEREAS, the Court is interested in promoting such care through the Provider,
NOW THEREFORE the parties above stated agree to the following terms and conditions to
provide such indigent health care.
TERM
This contract shall continue in force and effect for a term of twelve (12) months commencing
on the 1st day of October 2005 and terminating 30th day of September 2006.
CANCELLATION
This contract may be canceled by any of the parties hereto upon sixty (60) days written notice
as provided herein.
SERVICES TO BE PERFORMED BY PROVIDER
Provider shall provide the following services through trained, salaried staff to pregnant
women who qualify for such services pursuant to the guidelines currently implemented for making
such determination: interviews, lab work, physical exams, educational information and medicine as
needed (herein "Services").
USE OF COUNTY FUNDS
Funds to be furnished to Provider as stated herein below shall be used to pay the partial salary
of the Director of Provider and the salaries of other staff as described in Enclosure (1) attached
hereto and made a part hereof for all purposes. The County and Provider acknowledge that the
County's purpose in providing funds hereunder is to provide medical assistance to qualified
1
VOL 7 LPAGE S3
applicants and that the finding of salaries for the trained personnel of Provider is designed to
accomplish that goal.
COUNTY'S LIABILITY FOR PAYMENT
The County agrees to reimburse the Provider for actual cost of the salaries as stated on
Exhibit "A" up to a maximum of Seventy Thousand and No/100 Dollars ($70,000.00) for the term of
this Contract.
This sum shall be paid upon the following dates and in the following amounts:
December 15, 2005 $17,500.00
March 15, 2006 $17,500.00
June 15, 2006 $17,500.00
September 15, 2006 $17,500.00
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following Services pursuant to this Contract:
1. All necessary application forms to potentially eligible individuals.
2. Obtaining and compiling information on each applicant for Providers Services with
regard to residency and financial qualifications.
3. Maintaining this Contract.
4. Providing of the Provider's Services.
5. Maintaining data files on clients and the Services provided thereto.
6. Respond to all and any inquiries by the County regarding the Clinic and its Services.
7. Assist the County with information needed for audit purposes.
8. Provide the County with quarterly financial statements.
9. Provide the County with any and all certified audits of Provider and the management
letter prepared in connection therewith.
10. Provide financial statements evidencing how County funds are spent. Such
2
V0L74 PAGE 54
statements to be submitted to County one week prior to the funding dates set forth
herein above.
11. Provide the Court with statistics evidencing the number of Brazos County residents
using the Provider's Services and the percentage Brazos County residents comprise of
the total population using Provider's Services.
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements:
1. Provide County funds for the payment of the consideration stated herein.
2. Conduct a review of the Provider's performance in providing the Services to be
provided hereunder in order to assess County's continued participation in the funding
of the Provider.
RECORD RETENTION
The Provider shall be responsible for record keeping on all Services provided to those
individuals using its services and all financial records of the Clinic. The Provider agrees to maintain
and make available for inspection by the County upon request consistent with personal privacy and
subject to the limitation of state law, any and all records the County determines, in its sole discretion,
to be necessary for the Court to justify its continued participation in supporting the Provider with
funding. Such records shall be retained for at least four (4) years from the date the service was
provided. These records shall be made available for inspection and audit by the County, if it so
desires.
DISCRIMINATION
The Provider shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The Provider shall take affirmative action to
ensure that applicants who are employed are treated during employment, without regard to their race,
color, religion, sex, or national origin. Such action shall include, but not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rated of pay or other forms of compensation; and selection for training, including
apprenticeship. The Provider agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting forth the provisions of this nondiscrimination clause.
INDEMNITY
The parties hereto agree to indemnify one another for and hold one another harmless from
and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the
breach, violation or non-performance of the Services stated herein and for any damage to any person
3
VOL 74 PAGE SS
Recipient shall furnish to the County Auditor, at a minimum, documentation indicating the use of
funds received from the county. The County's Auditor may require the recipient to provide
information necessary for the Auditor to properly account for all funds expended or received by
the entity.
SEVERABILITY
In the event that any of the provisions or portions thereof, of this Agreement, are held to
be unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability
of the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties hereto concerning
the subject matter contained herein. There are no representations, agreements, arrangements, or
understandings, oral or written, between or among the parties hereto, relating to the subject
matter of the Agreements, which are not fully expressed herein.
ASSIGNABILITY
Provider shall have the right to assign this Contract and any of its rights hereunder to a
wholly owned subsidiary or to a corporation with which it may be merged without prior written
consent of the County; otherwise, this Contract is not assignable by the Provider without the
prior written consent of the County.
DATED this (SF day of NOVt.h.ber— , 2005.
Brazos Coun
By:
DY SIMS, Judge
Brazos Maternal & Child
ATTEST: Health Clinic, Inc.
By:
Steve Koran, Executive Director
By:
awson, MD, President
5
VOL 741 PAGE 57
SALARY AND RELATED EMPLOYER EXPENSES
Executive Director
Base Salary
Benefits
Billing Clerk
Base Salary
Benefits
Receptionist
Base Salary
Benefits
TOTAL EXPENSES
Brazos County Contract
Remaining Expenses
6
$53,560.00
3,386.52
24,960.00
3,386.52
14,608.00
3,386.52
$103,287.56
$70,000.00
$33,287.56
VOL 74 PAGE Se
CONTRACT
THIS CONTRACT IS ENTERED into by and between BRAZOS COUNTY, TEXAS, acting
by and through its duly elected County Commissioners Court (hereinafter "County"), and the
BRAZOS VALLEY COMMUNITY ACTION AGENCY, INC. (hereinafter "Provider"),
located at 504 East 27th Street, Bryan, Texas 77803
RECITALS:
and
and
WHEREAS, the County is obligated to provide for the health and safely of its citizens;
WHEREAS, the County is responsible to a degree for the support of the County's poor;
WHEREAS, the residents of Brazos County are not served by a public hospital or
hospital district; and
WHEREAS, the County, pursuant to the Indigent Health Care and Treatment Act, Health
and Safety Code, § 61.001 et seq. (the "Act"), is authorized to provide certain Dental Services to
the County's indigent population, including but not limited to dental care, laboratory and x-ray
services and physician services; and
WHEREAS, the County, pursuant to the Act, has authority to contract with a private
facility for the provision of such services; and
WHEREAS, the Provider, has established a clinic to provide such services to the
County's indigent and poor residents; and
WHEREAS, the parties hereto believe that a Contract for services between them can be
mutually beneficial.
NOW THEREFOR KNOWN ALL MEN BY THESE PRESENTS that for and in
consideration of the mutual benefits herein described, the parties agree as follows:
TERM
This Contract shall commence on the 1St day of October, 2005 and terminate on the 30th
day of September, 2006 (the "Contract Term").
This Contract may be canceled by either party hereto upon sixty -(60) days written notice
as provided herein.
Page ! of 5
VOL 79 PAGE S,
SERVICE TO BE PERFORMED BY PROVIDER
Provider shall provide the following services through trained, salaried staff to dental
patients who qualify for such services pursuant to guidelines currently implemented for making
such determination: interviews, lab work, physical exams, education information and medicine
as needed (herein "Dental Services").
COUNTY'S MONETARY COMMITMENT
County shall, on or before November 1, 2005, advance to Provider against the total cost
to provide Dental Services to Brazos County qualified residents during the Contract Term, the
sum of $ LS,c`n3. on . Such advance shall be
used as a reserve against which Provider shall provide up to $ lc/Div) au in Dental Services to
Brazos County qualified residents. No additional monies may be billed to the County until
documentation supplied to the County which demonstrates the Provider has furnished
$ /Sc2 o, c_)6 in Dental Services to Brazos County qualified residents.
RESPONSIBILITIES OF PROVIDER
Provider will be responsible for providing the following administrative services (herein
"Administrative Services") pursuant to this Contract:
1. Obtain all necessary application forms from potentially eligible individuals.
2. Obtain and compile information on each applicant with regard to residency
and financial qualifications.
3. Make a determination, based upon County approved standards, that the
applicant qualifies for Dental Services hereunder.
4. Maintain this Contract.
5. Maintain data files on clients and the Dental Services provided thereto.
6. Respond to all and any inquires by the County regarding the Clinic and it's services.
7. Assist the County with information needed for audit purposes.
8. Provide the County with quarterly financial statements.
9. Provide the County with any and all certified audits of Provider and the management
letter prepared in connection therewith.
10. Provide financial statements evidencing how County funds are spent. Such statements to
be submitted to County one week subsequent to such expenditure.
Page 2 of 5
V0L74 PAGE (o
11. Provide the Court with statistics evidencing the number of Brazos County residents
Using the Provider's Services and the percentage Brazos County residents comprise
of the total population using Provider's Services.
RESPONSIBILITY OF COUNTY
The County shall be responsible for the following duties and requirements:
1. Fund its monetary commitment as stated herein.
2. Conduct a review of the Provider's performance in providing the Dental Services and
Administrative Services to be provided hereunder in order to assess County's
continued participation in the funding of the Provider and to verify Provider's
compliance with the terms of this contract.
3. Approve standards for eligibility for Dental Services hereunder.
RECORD RETENTION
The Provider shall be responsible for record keeping on all Dental Services provided to
those individuals using its services and all financial records of the clinic. The Provider agrees to
maintain and make available for inspection by the County upon request consistent with personal
privacy and subject to the limitations of state law, any and all records the County determines, in
its sole discretion, to be necessary for the Court to justify its continued participation in
supporting the Provider with funding and to verify compliance with the terms of this Contract.
Such records shall be retained for at least four (4) years from the date the Dental Services was
provided. These records shall be made available for inspection and audit by the County if it so
desires.
DISCRIMINATION
The provider shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, or national origin. The Provider shall take affirmative
action to ensure that applicants who are employed are treated during employment, without regard
to their race, color, religion, sex, or national origin. Such action shall include, but not be limited
to, the following: employment, upgrading, demotion, or transfer; recruitment advertising; layoff
or termination; rate of pay or other forms of compensation; and selection for training, including
apprenticeship. The Provider agrees to post in conspicuous places, available to employees and
applicants for employment, notices setting for provisions of this non-discrimination clause.
Page of
VOL 741 PAGE (c II
INDEMNITY
The Provider agrees to indemnify the County for and hold it harmless from and against
all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach,
Violation or non-performance of the Dental and Administrative Services stated herein and for
any damage to any person resulting from any act or omission or negligence on the part of
Provider.
INSURANCE
The parties hereto agree that the Provider is an independent contractor and not an agent
of the County and that Provider shall maintain at its own expense, adequate liability insurance to
insure against damages and liabilities which may arise due to the duties and obligations
contacted for herein.
COUNTY INVOLVEMENT
The County and Provider state that to the best of their knowledge, no officer, agent or
employee of the County who exercises any function or responsibility in connection with the
carrying out of this Contract or the service to which it relates, has personal interest, direct or
indirect, in this Contract.
GOVERNING LAW
This Contract shall be executed in and shall be governed by the laws of the State of
Texas.
NOTICES
All notices required to be given hereunder shall be deemed to be duly given by delivering
such notice or by mailing it, registered mail to the other party at the following addresses:
Brazos Valley Community Action Agency
504 East 27th Street
Bryan, TX 77803
Brazos County
c/o Commissioners Court
300 East 26th Street, Suite 114
Bryan, TX 77803
FURTHER ASSISTANCE
Each party hereto agrees to perform any further acts and to execute and deliver any
further documents which may be necessary to carry out the provisions of this Contract.
Page 4 of S
VOLi4 PAGE tQ a
SEVERABILITY
In the event that any of the provisions or portions thereof, of this Contract, is held to be
unenforceable or invalid by any court of competent jurisdiction, the validity and enforceability of
the remaining provisions or portions thereof shall not be affected thereby.
ENTIRE AGREEMENT
The Contract contains the entire understanding between the parties hereto concerning the
subject matter contained herein. There are no representations, agreements, arrangements, or
understandings, oral or written, between or among the parties hereto, relating to the subject
matter of the Contract, which are not fully expressed herein.
ASSIGNABILITY
This Contract is not assignable by the Provider without the prior written consent of the
County.
DATED this I5{- day of
ATTEST:
I voice r
, 2005.
BRAZOS COUNTY, TEXAS
By
Maly Aim Ward, County Clerk
KAQ Mr..auErl,)
Randy s, County Judge
BRAZOS VALLEY COMMUNITY
ACTION AGENCY, INC.
By:
etty Ste m. j, Executive Director
Page 5 of 5
VOL 'V PAGE 63
INDIGENT HEALTH CARE CONTRACT
This Contract is Subiect to Arbitration Under the
Texas General Arbitration Act
This Contract is entered into by and between BRAZOS COUNTY acting by and
through its duly elected Board (hereinafter "County") and the BRAZOS VALLEY
COUNCIL OF GOVERNMENTS (hereinafter "BVCOG").
The purpose of the Contract is to outline the responsibilities of each of the parties
in the operation of the Indigent Health Care and Treatment Act, created by
House Bill 1398 during the Special Session of the 76thTexas State Legislature.
The parties mutually agree as follows:
In compliance with the Indigent Health Care and Treatment Act and the Texas
Constitution, the County agrees to provide the financial resources for the
mandatory, Inpatient, Outpatient, Physician, Prescription, X -Ray, Laboratory,
Rural Health Clinic and Family Planning Services to Eligible household members
that meet the requirements of the Act, the Texas Department of Health (TDH)
Handbook, and the BVCOG.
RATES FOR REIMBURSEMENT
The County agrees to join other counties in the region and provide a pro -rata
share of funds for the Administration of the County Indigent Health Care (CIHC)
Program by BVCOG for the State Dept. of Health, Region 7. The amount payable
by BRAZOS COUNTY to BVCOG is $92,693.00 through September 30, 2006.
Payment will be made to the BVCOG, quarterly.
RESPONSIBILITIES OF BVCOG
For and in consideration of the funding provided by the County, the BVCOG will
be responsible for providing the following services pursuant to this Contract:
1. Providing all necessary application forms to potentially Eligible
Individuals.
2. Provide intake services in the County at least once a month.
3. Assist applicants in completing all necessary forms.
4. Determine the Eligibility of each applicant with regard to residency
and qualifications defined in the Act, including but not limited to
Sections 1.01 and 1.04. In this capacity the BVCOG shall also be
responsible for mailing all necessary forms and following all
procedures defined in the handbook with regard to notifications and
appeals on the issue of household eligibility.
VOL1g PAGE (o/
Page 2 — CIHC Contract
Brazos County
5. Maintain this Contract and assist the parties hereto in the operation
of the Program.
6. Maintain data files on Clients.
7. Provide information to all parties as needed.
8. Respond to all and any inquires regarding the Program.
9. Assist the County with information needed for Audit purposes.
10. Monitor the Program on a periodic basis to review overall Program
management and operation
11. Assist the County with all of its responsibilities under the Act and
the Constitution.
12. Perform all other duties and functions necessary to fulfill the
requirements as outlined in the Act and TDH Handbook.
13. Review the Eligibility of each household every six (6) months.
14. Prepare and distribute to the Provider no less than once every six
(6) months a computer list of Eligible Residents.
15. Determine Eligibility not later than the fourteenth (14) day after
receiving a completed application from an applicant including all
necessary documentation and verifications.
16. Receive all Bills submitted by the Provider for payment of Services
and review the same to verify that the Services and the patient
qualify in all respects.
17. Send all Bills for payment to the County for payment.
RESPONSIBILITIES FOR THE COUNTY
The County shall be responsible for the following duties and requirements:
1. Provide County funds for the payment of mandated services.
2. Provide County funds for the Administration of the Program to the
BVCOG on a quarterly basis.
3. Develop a system for the payment of Indigent Health Care Services
bills or incorporate this billing into the County's established system
for paying like bills.
4. Provide an audit of the Program as required by State law.
5. Accept ultimate responsibility for payment of services, which may
be determined through an audit to have been an Ineligible expense.
6. Provide for and assist with the procurement of and payment for
legal services as necessary.
7. Provide for and assist with the procurement of and payment for
additional audit services.
VOL PAGE t'5
Page 3 — CIHC Contract
Brazos County
TERM
This Contract shall continue in force and effect for a term of one (1) year
commencing on the First day of October, 2005 and shall terminate on the
Thirtieth day of September, 2006.
CONCELLATION
This Contract will be canceled automatically should the County become remiss in
their reimbursements to the BVCOG for administrative services. This Contract
may be canceled by either of the parties hereto upon Sixty (60) days written
notice as provided herein.
INDEMNTY
Any monetary loss suffered by the County from Ineligible Clients, mistake, fraud
or other conditions cannot be recovered from the BVCOG.
AMENDMENT
This Contract shall be automatically amended by the amendments made to the
Act by the State Legislature, in all other respects, this Contract may only be
amended by the written consent of all the parties hereto.
GOVERNING LAW
This Contract shall be executed in and shall be governed by the laws of the State
of Texas.
FURTHER ASSURANCES
Each party hereto agrees to perform any further acts and to execute and deliver
any further documents, which may be necessary to carry out the provisions of
this Contract.
VOL-44 PAGE 14
Page 4 — CIHC Contract
Brazos County
SEVERABILITY
In the event that any of the provisions or portions of this Contract are held to be
unforceable or invalid by any court of competent jurisdiction, the validity and
enforceability of the remaining provisions or portions hereof shall not be affected
thereby.
ENTIRE CONTRACT
This Contract contains the entire understanding between the parties hereto
concerning the subject matter contained herein. There are no representations,
agreements, arrangements or understanding, oral or written, between or among
the parties hereto, relating to the subject matter of the Contract, which are not
fully expressed herein.
EFFECTIVE the 1st day of October, 2005.
ge Randy Sims
BRAZOS VALLEY COu! ^G GOVERNEMEN
VOL
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VOL 7$ E '7/
SVOS
Brazos Valley Office Solutions
rue SW SERVICE
Lease Agreement
Lease Program
Administered by:
GreatAmerica Leasing Corporation® LESSOR
PO Box 609, Cedar Rapids, IA 52406-0609
625 First Street SE, Cedar Rapids, IA 52401
LESSEE (hereinafter referred to as -You' or Your)
Full Legal Name
BRAZOS COUNTY OF, DBA DISTRICT CLERK
Address at),
300E 26TH ST STE 216 BRYAN
VENDOR (Vendor is not GreatAmerio's Anent nor Is Vendor authorized to waive or alter any terns of this teasel
Brazos Valley Office Solutions
Lease No.339879
Slate
TX
Zip County
77806
Quantity
1
EOUIPMENT LOCATION mother than above)
300E 26TH ST STE 216
TERMS AND CONDITIONS • PLEASE READ CAREFULLY BEFORE SIGNING
DESCRIPTION OF EQUIPMENT LEASED - Ll See attached schedule for additional equipment
Type, Make, Model Number and included accessories Serial It
Copystar CS -5035 Copier with ADF,3,000 Sheet Paper Deck, Print/Scan System and 3,000
Sheet Finisher w/punch
Copystar CS -2020 Copier with ADF and Stand
1
60 MONTHLY RENTAL PAYMENTS OF $ 329.57
PURCHASE OPTION: (CHECK ONE) El FAIR MARKET VALUE
plus tax
SECURITY DEPOSIT $ 0.00
0 $1.00 or ❑ OTHER (_% of equipment cost)
RASE AGREEMENT AND FEES: You (the Lessee
specified above) want to acquire the above Equipment from
Vendor. You want Us, GreatAmerica Leasing Corporation,
to buy the Equipment and then lease it to You. This Lease
Agreement (this Lease) will begin on the date the
Equipment is delivered to You (or any later date We
designate). We may charge You a reasonable fee to cover
documentation and investigation costs. This Lease is NON -
CANCELLABLE FOR THE ENTIRE LEASE TERM. YOU
UNDERSTAND THAT WE ARE BUYING THE
EQUIPMENT BASED ON YOUR UNCONDITIONAL
ACCEPTANCE OF THE EQUIPMENT AND YOUR
PROMISE TO PAY US UNDER THE TERMS OF THIS
LEASE, WITHOUT SET -OFFS, EVEN IF THE
EQUIPMENT DOES NOT WORK PROPERLY OR IS
DAMAGED FOR ANY REASON, INCLUDING REASONS
THAT ARE NOT YOUR FAULT. If any amount payable to
Us is not paid when due, You will pay Us a 'late charge'
equal to: 1) the greater of ten (10) cents for each dollar
overdue or twenty-six ($2600) dollars; or 2) the highest
lawful charge, whichever is less.
NO WARRANTY: We are leasing the Equipment to You
AS IS. We do not manufacture the Equipment and are not
related to the Vendor. You selected the Equipment and the
Vendor, based on your own judgment You may contact the
Vendor for a statement of the warranties, If any, that the
Vendor or manufacturer is providing. We hereby assign to
You the warranties given to Us, if any. WE MAKE NO
WARRANTIES, EXPRESS OR IMPLIED, INCLUDING
WARRANTIES OF MERCHANTABILITY OR FITNESS
FOR A PARTICULAR PURPOSE, IN CONNECTION
WITH THIS LEASE. You agree to settle any dispute You
may have regarding performance of the Equipment directly
with the manufacturer or Vendor.
EQUIPMENT USE AND REP IR: You agree the
Equipment will be used for business purposes only. You are
responsible for keeping the Equipment in good working
order. Except for normal wear and tear, You are
responsible for any damage or losses to the Equipment. We
are not responsible for, and You will indemnify Us against,
any daims, losses or damages, including attorney's fees,
related to your use or possession of the Equipment. IN NO
EVENT SHALL WE BE RESPONSIBLE FOR ANY
CONSEQUENTIAL OR INDIRECT DAMAGES.
END OF TERM: If You fag to 1) retum the Equipment to
Us in Average Saleable Condition, to a location specified by
THIS LEASE IS NOT BINDING ON US UNTIL WE SIGN BELOW.
LESSOR: GreatAmerica Leasing Corporation
By: Date Accepted:
(Signature)
Print Name & Title: Print Name & Title;
Us at the end of the lease term (or any renewal term); 2)
timely pay the purchase option; or 3) deliver to Us written
notice at least sixty (60) days prior to the aspiration of the
temp or renewal term, then this Lease will automatically
renew on the same terms on a monthly basis. 'Average
Saleable Condition" means the Equipment Is hnmP!aarely
available for use by another lessee without the need of any
repair. You also agree to reimburse Us for repair cots. If
You are granted a purchase option, and provided You have
not defaulted under this Lease, You may purchase the
Equipment from Us 'WHERE IS, AS IS' for the option
price at the end of the lease term. Al the termination of this
Lease, if You have not defaulted, your security deposit will
be refunded to You without interest Your security deposit
may be commingled with our other assets. You may not
payoff this Lease in full and return the Equipment prior to
the end of the lease tam without our consent and We may
charge You, in addition to the other amounts owed under
this Lease, an early termination fee equal to five percent
(5%) of the total amount We paid for the Equipment
OWNERSHIP. TITLE AND UCC'E: Except for any
software covered by this Lease the 'Software', We are the
owner of the Equipment and have title to It You appoint
Us as attorney -In -fact to execute and file on your behalf,
and at your cost, Uniform Commercial Code (UCC) flrerndng
statement(s) to show our interest in the Equipment.
BARE: We do not have title to the Software. We
are not responsible for the Software or the obligations
owed by either You or the licensor under any License
Agreement for the Software. If You properly exercise the
purchase option, if any, for the Equipment, You understand
that We do not own the Software and cannot transfer it to
You. Except as provided in this paragraph, an references to
"Equipment' in this Lease Includes the Software.
LOSS AND INSURANCE: You will keep the Equipment
fully insured against loss and will obtain a general public
liability insurance policy covering the Equipment and its
use. You wait name Us as loss payee and an additional
Insured and provide Us with evidence of insurance. If You
do not, We may obtain insurance for You and add an
insurance fee to the payment amounts due from You.
TB)(ES: You agree that You will pay when due all taxes
relating to this Lease and the Equipment. If this Lease
Includes a $1 purchase option, You agree to file any
required personal property tax returns.
DEFAULT: If You do not pay any sum by its due date, or
THIS LEASE
LESSEE:
x
(Signature)
You breach any other term of this Lease or any other
agreement with Us, then You will be in default of this
lease. If You default, We may require that You pay 1) all
past due amounts under this lease, and 2) all future
amounts owed for the unexpired tam, discounted at the
rate of 6% per annum. Upon a default, We may also
choose to repossess the Equipment. If We do not choose to
repossess the Equipment, You will also pay to Us our
booked residual value for the Equipment We can also use
any and all remedies available to Us under the UCC or any
other law. You agree to pay all the costs and expenses,
including attorney's fees, We Incur In any dispute related to
this lease or the Equipment You also agree to pay interest
on all past due amounts, from the due date until paid, at
the lower of one and one-half percent (1.5%) per month or
the highest lawful rate.
ASSIGNMENT: You have no right to sell, transfer,
assign or sublease the Equipment or this Lease. We may
sell, assign or transfer this Lease or our rights in the
Equipment You agree that If We sell, assign or transfer this
Lease, the new owner will have ow rights, but it will not be
subject to any claim, defense or set-off that You assert
against Us or any other party.
WAIVER OF ARTICLE 2A RIGHTS: You agree that
this Lease Is a 'finance lease" as that term Is defined in
Amcle 2A of the UCC. You hereby agree to waive any and
all rights and remedies granted to You by Sections 2A-508
through 2A-522 of the UCC, including the right to reject or
revoke acceptance of the Equipment
MINC2 r ANPOUS: You agree that this lease Is the
entire agreement between You and Us regarding the lease
of the Equipment and supersedes any purchase order You
issue. My change must be in writing and signed by each
party. We may accept a facsimile copy of this tease as en
original. ANY CLAIM RELATED TO THIS LEASE WILL
BE GOVERNED BY IOWA LAW AND WILL BE
ADJUDICATED IN A STATE OR FEDERAL COURT
LOCATED IN CEDAR RAPIDS, IOWA. YOU HEREBY
CONSENT TO PERSONAL JURISDICTION AND VENUE
IN SUCH COURT AND WAIVE ANY RIGHT TO
TRANSFER VENUE. EACH PARTY WAIVES ANY
RIGHT TO A TRIAL BY JURY.
U. LEASE TERM.
te:
UNCONDITIONAL GUARANTY
The undersigned unconditionally guarantees that the Lessee will timely perform all obligations under this Lease. The undersigned also waives any notification if the Lessee is
in default and consents to any extensions or modifications granted to the Lessee. In the event of default, the undersigned will immediately pay all sums due under the terms
of this Lease without requiring Lessor to proceed against Lessee, any other party or the Equipment. The undersigned consents to personal jurisdiction, venue, choice of law
and Jury trial waiver as stated in the "Miscellaneous' paragraph above and agrees to pay all costs and expenses, induding attorney's fees, incurred by Lessor related to this
guaranty.
X
Individually
X
Individually
BVOSOnePageLease(0802)
Val[/ PAGE °-%a2
BVOS*
Brazos Valley Office Solutions
FOR STAR SERVICE
Maintenance Agreement
Bill To:
Effective Date:
AtefZfLS C�� A1. l� c l Car Beginning Meter Reading
Phone Number Seib '/Z so
PO Am( zzo
Arrant Zip 778040/
Attention: f%%io/anit S,'„pec
Equipment Location/Directions: f SOD
Mocle1
S03,'
O.D0%?'4
Overage, Copy ° $ , O per copy, bille
This agreement des., e e ' i -
Special Terms ,or Conditions:
ax Number >> /
it /�1SipeSc to. 4w1as.h.e/S
34/4 /4
Zip-._----
one Number
otal Copies:
Date
BVOS uthonzed Sig e Date
Note: 11 prices subj t to applicable tax
//2 /05-
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2z-9, moo.
P.O. Box 3942 • Bryan, TX 77805 • (-`^'9,268. • (f)979
vii 7 Fai;L 93
846.1068
:01 pepJemy
Brazos County Mortuary Services, Inc.
I3. Disaster Pouch (if needed)
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2a - Round Trip to Bexar County Medical Examiner
2. Loaded Miles
11. Staff and Professional Services
A
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$520.00
$125.00
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VOL 74 PAGE L±
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: November 1, 2005
ITEM: Request from JHW, Inc. to construct a road bore in the right of way of F&B Road
approximately 1,000 ft. from its intersection with Turkey Creek Road for water line
installation. Site is located in Precinct 4.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1. No work will be permitted between front slope and/or back slope.
2. All installation(s) shall be constructed in designated utility easements, if applicable. If no
utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-
way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways published by the Texas Department of
Transportation, and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUBMFTTEA BY:
Richard F. Vance, P.E.
County Engineer
CC05-101
APPROVED BY:
mmis oner Carey
Precinct 4
This Request is Approved l�' / Denied ❑ by Commissioners' Court
Date:
Randy Ss, County Judge
VOL 74 PAGE 76
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 778003_ 0/
Formal notice Is I}ereby given that (applicant)A) "let -proposes to
place a (type)2r W ,Owithin the right-of-way of (road) f-jtS rLOAQ In
Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by _L
copies of the drawings attached tc this riot ce.
1 Understand and agree that.
1. The Ccunty Engineer must be rotlfled 72 hours prior to the beginning of
construction in order that he, or his designated inspector, may inspect the
actual installation
2. All damage to the -oadweys and rights -of -way will be repaired tc their
original condition to the satisfaction of the County Engineer.
3. Brazos County reserves the right to require Applicant to relocate or lower
any such line at no cost to Brazos Cot,nty, should same become
necessary due to widening or iowering, or other alteration of the roadway
or right-of-way.
4. Brazos County will in no way be responsible for any damage which might
occur to any existing utility lines in the right-of-way.
5. The line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
S. The lire or lines will be constructed no less than twenty-four inches (24") lower
than the lowest part of the drainage or bar ditch and the drainage is to be
considered et least two feet (2') below the center of the roadway.
7. All sites will be barricaded during the construction period.
Construction of this line will begin on cr after theb r- ay of IV1C/V , 20 . '
Firm: _ i-uo arc -
APPROVED BY COMMISSIONERS'
COURT/ION:
�1.
Date
Randy Sims .ounty Judge
By:
Title: t I�—
Address: 7K. (t72 )
6VaTz<rre____STATAW 772 —Or 77e cla
Phone: gig' — 6q3 /I�r
VOL 74 PAGE 7
CENTRAL CHRISTIAN CHURCH
0
to
TURKEY CREEK DRIVE VOL 751 PAGE 77
COLLEGE STATION, TEXAS
ELEC. �, PLUMBING SITE Plata'
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: November 1, 2005
ITEM: Request from Wellborn Special Utility District to construct 5 road bores in the
right of way of Koppe Bridge Road, l&GN Road, Burkhalter Lane, Royder Road and
Greens Prairie Road for water line installation project. Site is located in Precinct 1.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1. No work will be permitted between front slope and/or back slope.
2. All installation(s) shall be constructed in designated utility easements, if applicable. If no
utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-
way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways published by the Texas Department of
Transportation, and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
Richard F. Vance, P.E.
County Engineer
CC05-103
APPROVED BY:
Commissioner Lloyd Wassermann
Precinct 1
This Request is Approved / Denied D by Commissioners' Court
Date:
Randy Si s, County Judge
V0L74 PAGE 7�
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803 9 �\
Formal notice is hereby given that (applicant) WCII%Vl1 f≥Q 0-h l i Lll5 U
proposes to place a ( pe) 18" Rovr within across the right-of-way of
(road)I%pe t4y1d ; �Nfyr' ,�,rkktl n Brazos County, Texas as follows:
ffCCoo � r J- artv1s Li ras .
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
I understand and agree that:
1. The County Engineer must be notified 72 hours prior to the beginning
of construction in order that he, or his designated inspector, may
inspect the actual installation.
2. All damage to the roadways and rights -of -way will be repaired to their
original condition to the satisfaction of the County Engineer,
3, Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same
become necessary due to widening or lowering, or other alteration of
the roadway or right-of-way.
4. Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
5. The line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. The line or lines will be constructed no less than twenty-four inches (24")
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. All sites will be barricaded during the construction period.
�l)
Construction of this line will begin on or after the atay of U1✓ 20 0 S.
%/sfpp fcl
Arc is-, .1.
APPROVED BY COMMISSIONERS'
COURT ON:
Randy Si :, County Judge
Title:
Address: PO. (3r;1C c25b
ldeulkowl, 771O
Phone: till - (9git7'Q7c6
voL74' PAGE72 9
WELLBORN
SPECIAL UTILITY DISTRICT
BRAZOS COUNTY
PROPOSED WATERLINES ACROSS
COUNTY ROAD RIGHT-OF-WAY
KOPPE BRIDGE ROAD
I&GN GN ROAD
BURKHALTER LANE
ROYDER ROAD
GREENS PRAIRIE ROAD
GENERAL NOTES FOR PIPELINE INSTALLATION ACROSS COUNTY R.O.W.
1. ALL COUNTY ROAD CROSSINGS WILL BE BORED AND ENCASED AND WILL HAVE A MINIMUM COVER OF
36- UNDER ROAD SURFACES AND DITCHES UNLESS OTHERWISE SHOWN ON PLANS.
2. ALL BORES WITH CASING OF 10" DIAMETER OR GREATER WILL BE DRY BORE ONLY
3. BORE OPENING SHALL BE THE SAME DIAMETER AS LINE OR CASING BEING INSTALLED.
4. CASING TO EXTEND FROM DITCHLINE TO DITCHLINE .
5. PIPELINE MARKERS WILL SE INSTALLED AT ALL CROSSINGS.
CA,
SEAL APPEARING ON THIS
DOCI NT WAS AUTHORIZED BY
JERRY FONTAINE P. E. 42031B
ON OCTOBER 14, 2005.
This drawing Is on Instrument
of service and the ENGINEER
will retain ownership and
property interest therein. The
OWNER may make and
retain copies for information
and reference; however, this
drawing shall not be reaped
without written authorization
by the ENGINEER.
WELLBORN
SPECIAL UTILITY DISTRICT
BRAZOS COIRITY
PROPOSED WATERLINES ACROSS
COUNTY ROAD RIGHT-OF-WAY
PAWS by
J.F. FONTAINE & ASSOCIATES, INC.
Palestine, Texas
DRAWING NO. CRPOI I SHEET 1 OF 6 SHEETS
VOL7' PAGE Za
COLLEGE STATION
07
AL APPEARING ON THIS
IOCUMENT WAS AUTICRIZED BY
JERRY T. FENTAINE P. E. 1120318
ON OCTOBER 14. 2005.
This drawing is an instrument
off sea$1 a and th ENGINEER
wA1 rety pwnarS?IIp and
property interest therein. The
OWNER may make and
retain copies for Information
and reference;' however, this
drawing shall not be reused
without written authorization
by the ENGINEER.
WELLBORN
SPECIAL UTILITY DISTRICT
BRAZOS COI.MY
PROPOSED WATERLINES ACROSS
COUNTY ROAD RIGHT-OF-WAY
KEY MAP
Mewed by
J.F. FONTAINE & ASSOCIATES, INC.
Palestine, Texas
SCALE: I'-7000' PLOT SCALE 1:7000'
ORANTNC NO. CRPOZ I SHEET T OF 6 SHEETS
` of 74 PAGE $1
6
PROP. 12"
EX. 2 7/2"
1
\ . .
/FX 2 1/2.✓
PROP.
PROP.
12" G.V.
I (-
OP, P ...eROGE `RD
VT —
KOPPE BRIDGE RD.
BORE & ENCASE
W/40' OF 18" STEEL
PIPE ENCASEMENT
/
/
/
I
HT
v
2/
!•: :
x
SCALE:
50 25 0
50
100
SCALE
FEET
1115 DRAMS NO M( IEONCIBOI .m, IT B 11E PROIWM1
6 A FA FONfMIE B A490G1p IT B FUNNED 10 Nxl
FOR A LOOTED PURPOSE MO MAY NOT CE CORED. flOetO.
CR 'DAMMED COMERS da nOTOS FF.. f0NNTAI EFOR
A�150LN�RS NC THOUT ROTIEN
WELLBORN
SPECIAL UTILITY DISTRICT
BRAZOS, COMITY
PROPOSED WATERLINES ACROSS
COUNTY ROAD RIGHT-OF-WAY
REPAIRED BY
J. F. FONTARE a ANv1CI4TES, INC.
PiS Wtj1e. Texas
DRAWING NO. CRPO3 I SHEET 3 OF 6 SHEETS
8L
I.G.N. ROAD
BORE & ENCASE
W/50' OF 18" STEEL
PIPE ENCASEMENT
PROP. 12"
KOPPE BRIDGE RD,
INS ON THIS
APPRIZES IN
. FENTAIE F. E. 110311
a. OCTOPI II. POO.
EX. 2_1/2--
7:.,<KOPPE BRIDGE RD.
SCALE:
50 25 0 50
SCALE
FEET
100
THIS WARING MID w. I*Dnunal WI IT 6 PIE PROPERTY
OF a F. FONTYE a ASSOCIATES. IT 6 FURNISHED TO 'IOU
FCR A WEED PUMA[ MID SAY NOT BE COPED. FI0191FD.
OR RIMMED 10 OTHERS FOP Ma REASON POOP NFIl1FN
MISERY Cr a F. Fa1TM C R ASSOCI ES. PC
20' MOE EASEMENT
WELLBORN
SPECIAL UTILITY DISTRICT
BRAZOS, COUNTY
PROPOSED WATERLINES ACROSS
COUNTY ROAD RIGHT-OF-WAY
PREPARED BY
.1. F. FONTABE 8 ASSOCIATES INC.
Palestine, Texas
DRAWING NO. CRPO4 I SHEET 4 OF 6 SHEETS
VOL 79. PAGE_13 B3.
//
E E TN15
1YDIORIEE! n
FINEAIE P. E. R0311
TOES P. tan
20' WOE EASEMENT
COUNTY ROAD, RAILROAD & HIGHWAY CROSSING
DRY BORE & ENCASE 12" P.V.C. CARRIER PIPE W/220'
OF CONTINUOUS 20" STEEL PIPE ENCASEMENT UNDER
BURKHALTER LANE, U.P.R.R. TRACKS & FM 2154.
SCALE:
50 25 0 50
SCALE
FEET
100
INS PAYING MID ALL IWO1MA1nI art 6 DIE PROPERTY
OF a F. FPRNE t ASSOCIATES. IT 6 FOREMEN) TD YOU
FOP A UPPED PURPOSE PO MAY NOTE COPED. E010110.
OR FURNISHED TO DOERS FOR ANT WASP STOUT PRIM
CONSENT OF 1 F. FONTAM & ASSOCIATES NC.
WELLBORN
SPECIAL UTILITY DISTRICT
BRAZOS, COMITY
PROPOSED WATERLINES ACROSS
COUNTY ROAD RIGHT-OF-WAY
NEPIISD NT,
.1. F. FONTAINE 6 ASSOCIATES, INC.
Palestine, Taxes
DRAWING NO.. CRPO5 I SHEET 5 OF 6 SHEETS
7401-24 PAGE
ROWER RD.
BORE & ENCASE
W/30' OF 18" STEEL
PIPE ENCASEMENT
µ APPEARING ON MIS
NI VAS MIIaa'IEP II
TOTAIIE P. E 110316
IN OCTGM1 14 EWS.
GREENS PRAIRIE RD.
BORE & ENCASE
W/40' OF 18" STEEL
PIPE ENCASEMENT
SCALE:
50 25 0 50
SCALE
FEET
700
MIS MARINE MID ALL YOMATIM OI rt 5 TIE PA PERIY
O A P. FORTME k AS ALES IT 5 FURNISHED 10 YOU
M A thee RAMOSE MD 1145 NOT 6E COPED. MIMEO.
PT FURNISHED TI OTHERS FOR MT REASON MOO YM11EN
CEMENT O d r. FONTAIE & ASSOEUn5. ML.
ELEVATED
TANK
WELLBORN CEMETAR Y
WELLBORN
SPECIAL UTILITY DISTRICT
BRAZOS, COUNTY
PROPOSED WATERLINES ACROSS
COUNTY ROAD RIGHT-OF-WAY
PREPARED BY
J. F. FONTAINE II ASSOCIATES, INC.
Palestine. Tex®
DRAWING NO. CRPO6
SHEET 6 OF 6 SHEETS
VoL /' CAG 8__
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: November 1, 2005
1:22
ITEM: Request from Wickson Creek Special Utility District to construct a road bore in the
right of way of Hearne Lane approximately 1.1 miles from its intersection with Democrat
Road for water line installation. Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1. No work will be permitted between front slope and/or back slope.
2. All installation(s) shall be constructed in designated utility easements, if applicable. If no
utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-
way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of
Transportation, and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUBMLTTF* BY:
Richard F. Vance, P.E.
County Engineer
CC05-102
APPROVED BY:
ommissioner E. Duane Peters
Precinct 2
This Request is Approved / Denied ❑ by Commissioners' Court
Date:
Randy Ss, County Judge
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicant) Hickson Creek Special Utility District
proposes to place a (type) waterline within across x the right-of-way of
(road) Hearne Ln. in Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
I understand and agree that:
1. The County Engineer must be notified 72 hours prior to the beginning
of construction in order that he, or his designated inspector, may
inspect the actual installation.
2. All damage to the roadways and rights -of -way will be repaired to their
original condition to the satisfaction of the County Engineer.
3. Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same
become necessary due to widening or lowering, or other alteration of
the roadway or right-of-way.
4. Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
5. The line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. The line or lines will be constructed no less than twenty-four inches (24")
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. All sites will be barricaded during the construction period.
Construction of this line will begin on or after the 7 day of November 2005
ale ,3,, 4",//
/O/1s l -5
Pfci. ,
APPROVED BY COMMISSIONERS'
COURT ON:
O
Date
Randy Sim-, County Judge
Firm: Wicks n Creek Special Utility District
By: t/a
Title: General Manager
Address: P. 0. Box 4756
Bryan, Texas 77805
Phone: 979-589-3030
V'3L %44 PAGE g
I/
vol. 711P.cE. 88
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VO -N'FiAGE
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: November 1, 2005
ITEM: Permission to enter Jane Moore's property located off FM 2776 for the purpose
of disposing (bury) dead cow for the health, safety and welfare of the general public.
Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
PRESENTATION:
SUBMITTED BY: APPROVED BY:
Richard F. Vance, P.E.
County Engineer
CC05-104
This Request is Approved
Date:
absai(led
Commissioner E. Duane Peters
Precinct 2
(or) Denied by Commissioners' Court
Randy Ss, ou ty Judge
vOL7T PAGE_q_
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Randy Sims
Brazos County Judge
Lloyd Wasserman
Commissioner Pct 1
Duane Peters
Commissioner Pct 2
Kenny Mallard
Commissioner Pct 3
Carey Cauley
Commissioner Pct 4
DATE: October 26, 2005
I. LAND OWNER AND ADDRESS: Jane Moore
(979)589-2635 2529 FM 2776, Bryan TX 77808
II. LOCATION OF WORK: FM--2776/pasture
III. DESCRIPTION OF WORK TO BE DONE: Bury dead livestock (cow) .
IV. MAINTENANCE YES NO xx
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE:
er will be notified prior to maintenance.)
o
Richard F. Vance, P.E.
County Engineer
Owner's Signature:
En 2F Aid oreman/ fight of Way Agent
Date: /0 - Z (o - 0 S
VOLW PAGE 61I