The URL can be used to link to this page

Home My WebLink About2006-04-18-6:00PM-REGULARBRAZOSCOUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 18 APRIL 2006 AT 6:00 P.M. IN ROOM 102 OF THE BRAZOS CENTER, 3232 BRIARCREST DRIVE, BRYAN, TEXAS. - 1. Invocation and Pledge of Allegiance - Judge Sims 2. Call for citizen's input and/or concerns. 3. Recognition of the winners of the 2006 National Public Health Week Poster Contest, sponsored by the Brazos County Health Department. 4. Presentation regarding Delinquent Property Tax Collection activity for the period of January 1, 2006 thru March 31, 2006. Consider and take action on agenda items 5 - 20: 5. Budget Amendment 05/06-28.1 thru 05/06-28.3. 6. Personnel Change of Status. " 7. Payment of Claims. 8. Adoption of the revised Brazos County Animal Control Ordinance, with Resolution #06- 006. 9. Adoption of the revised Brazos County Sick Leave Pool Policy. 10. Authorization for the County Auditor to sign the Juror Reimbursement Claim, as required by Senate Bill 1704, certifying that the amounts requested for reimbursement are due and payable pursuant to Section 61.0015(b) of the Government Code and are true and correct. 11. Acceptance of the grant award for the 2006 Emergency Management Performance Grant. Office of the County Judge • 300 East 26P St. • Sulte 114 Bryan, Texas 77803 • Fax: (979) 3614503 VOL7q PAGE ~a Commissioners Court Agenda 18 April 2006 Page 2 12. Appointment of the following individuals to the Homeland Security Advisory Committee; term of appointment is May 2006 thm April 2008: a. Jim Mann, Deputy Sheriff Reappointment b. Kenny Mallard, Commissioner Pct. 3 Reappointment c. Chuck Frazier, Emergency Management Director New appointment d. Betsy Godwin, Emergency Communications Director New appointment 13. Certification that shelter services were provided to evacuees of Hurricane Katrina and/or Hurricane Rita by A&M Church of Christ, and that the costs incurred and requested for FEMA reimbursement were not funded by insurance proceeds, donations or any other funding.source. 14. Tax Refund Applications for the following: a. Sharman Gayle Feldman e. Ida Gilbert b. Dora W. Davis f. Brazos Valley Building Group Ltd. -c. Timothy G. & Lynne H. Knight g. Jean Baggett d. Jacqueline Quinn Hodges h. Tommie Dale Wells 15. Commissioners Court minutes for the following 2006 dates: - a. 3 January 2006 b. 6 January 2006 c. 10 January2006 d. 11 January 2006 Regular Meeting Special Meeting Regular Meeting Workshop Session e. 17 January 2006 f 24 January 2006 g. 31 January 2006 Regular Meeting Regular Meeting Regular Meeting 16. Permission to advertise the following: a. RFP 2006-026, Internet Service Provider for Courthouse Complex b. RFP 2006-027, Delinquent Ad Valorem Tax Collection Service c. Bid 2006-028, Temporary Employment Services 17. Request from Wickson Creek Special Utility District to construct a road bore in the right of way of Hollow Heights Drive approximately 25 feet from its intersection with Merka Road for water line installation. Site is located in Precinct 2. 18. Permission to enter the W. W. Humphries Family Limited Partnership property located off Old Reliance Road for the purpose of excavating dirt to be used in the construction of the re-route of Old Reliance Road during the bridge replacement project; for the health, safety and welfare of the general public. Site is located in Precinct 2. 19. Payment in the amount of $619.15 to Sheiness, Scott, Grossman & Cohn, LLP for services rendered to the Brazos County Bail Bond Board 20. Payment authorization from the District Attorney's Office in the amount of $888.20 to Patricia J. Moore, D.O. for expert witness testimony and mileage. A purchase order was not obtained in advance. VOL-7q PAGE to l Commissioners Court Agenda 18 April 2006 Page 3 21. Announcement of interest items and possible future agenda topics. 22. Call for citizen input and/or concerns. 23. Agency / Board / Committee reports by Court members. 24. Adjourn The Brazos Center is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. VOL 1 7 PAGE (02 COMMISSIONERS' COURT REGULAR MEETING APRIL 18, 2006 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos Center 3232 Briarcrest Drive, in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on Tuesday, April 18, 2006 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge of allegiance. There was no citizen input/and or concerns. The first matter before the Court was the introduction of the winners of the Public Health Week poster contest. Sara Mendez of the Health Department explained the contest and awarded certificates to the winners. The Court next heard a presentation of the quarterly delinquent tax report presented by Shelburne Veselka, representative of McCreary, Veselka, Bragg & Allen, P.C. Vol -17 Page (p13 Commissioners Court meeting April 18, 2006 2 Attorneys at Law. The Court next considered Budget Amendment #05/06-28.1 through 28.3, that would reallocate funds for the 272nd District Court and Justice of the Peace, Precinct 3 and transfer funds from Contingency to the Sheriff's Office. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the change of status as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7018259 through 7018474 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was consideration of the revised Brazos County Animal Control Ordinance and adoption of Resolution #06-006. On motion by Commissioner Cauley, seconded by Commissioner Wassermann, the Court voted Vol -7 q Page (0 q- Commissioners Court meeting April 18, 2006 3 unanimously to approve the revised Ordinance and adopt Resolution #06-006, amending and updating the fees for the yearly registration of dogs and cats and the tagging of dogs and cats as required by the Brazos County Animal Control Ordinance. A copy of the revised Ordinance and Resolution #06-006 are attached. The Court next considered adoption of the revised Brazos County Sick Leave Pool Policy. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to approve the revised policy. A copy is attached. The next matter before the Court was consideration of a request by the County Auditor for authorization to sign the Quarterly Juror Reimbursement Claim. This is required by Senate Bill 1704, in which the Auditor certifies the amounts requested for reimbursement are due and payable pursuant to Section 61.0015(b) of the Government Code as required and that they are true and correct. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the request and authorize the County Auditor to sign the Quarterly Juror Reimbursement Claim. The Court next considered acceptance of the grant award for the 2006 Emergency Management Performance Grant. The grant Vol ? Page ( 5 Commissioners Court meeting April 18, 2006 q amount is $39,795.00. On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to accept the grant funds. The next matter before the Court was the appointment of individuals to the Homeland Security Advisory Committee. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to appoint the following individuals to serve on the committee: a) Jim Mann, Deputy Sheriff, reappointment b) Kenny Mallard, Commissioner, Precinct 3, reappointment c) Chuck Frazier, Emergency Management Director, new d) Betsy Godwin, Emergency Communications Director, new The Court next considered approval of certification that shelter services were provided to evacuees of Hurricane Katrina and/or Hurricane Rita by A&M Church of Christ. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to certify that the sheltering costs incurred by A&M Church of Christ were reasonable, necessary and directly related to Hurricane Katrina and/or Hurricane Rita events and appear eligible for FEMA assistance. The next matter for consideration was approval of tax refund applications from the following individuals and/or companies: a) Shannan Gayle Feldman, Over Payment $29.52 Vol ? 9 Page 6( Commissioners Court meeting April 18, 2006 5 b) Dora W. Davis, Over Payment $85.31 c) Timothy G. & Lynne H. Knight, Over Payment $442.10 d) Jacqueline Quinn Hodges, Over Payment $2,258.54 e) Ida Gilbert, Over Payment $20.00 f) Brazos Valley Building Group Ltd., Over Payment $9,912.19 g) Jean Baggett, Over Payment $810.00 h) Tommie Dale Wells, Over Payment $223.39 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the tax refund applications. The Court next considered approval of the minutes of the Commissioners' Court meetings held in January 2006 on the following dates: Regular Meetings - 3Id, 10th, 17th, 24th, 31st Workshop Meeting - 11th, Special Meeting - 6th On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the minutes as submitted. The next matter for consideration was approval for the Purchasing Agent to advertise the following Requests for Proposal/Bids: a) RFP 2006-026, Internet Service Provider for Courthouse complex b) RFP 2006-027, Delinquent Ad Valorem Tax Collection Service c) Bid 2006-028, Temporary Employment Services On motion by Commissioner Cauley, seconded by Commissioner Vol ? 9 Page 67 Commissioners Court meeting April 18, 2006 6 Peters, the Court voted unanimously to authorize the Purchasing Agent to advertise the previously mentioned RFP'S and bid. The Court next considered the request from Wickson Creek Special Utility District to construct a road bore for waterline installation in the right-of-way of Hollow Heights Drive approximately 25 feet from its intersection with Merka Road. The site is located in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the request from Wickson Creek Special Utility District and authorized the installation. A copy of the request is attached hereto. The Court next considered authorizing work outside of county rights-of-way for the health, safety and welfare of the general public. The Road and Bridge Department requested permission to enter the private property of W. W. Humphries family Limited Partnership property on Old Reliance Road in Precinct 2 to excavate dirt to be used in the construction of the re-route of Old Reliance Road during the bridge structure replacement project. Vol `19 Page On motion by Commissioner Peters, & Commissioners Court meeting April 18, 2006 7 seconded by Commissioner Mallard, the Court voted unanimously to authorize the work. The next matter before the Court was consideration of a billing submitted by Sheiness, Scott, Grossman & Cohn, LLP for services rendered to the Brazos County Bail Bond Board. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve payment of the billing. The Court next considered approval of a payment authorization in the amount of $888.20 to Patricia J. Moore, D. 0. for testimony in a murder case. A purchase order was not obtained. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the payment authorization. There were no announcements of interest items and possible future agenda topics. Under citizen input and/or concerns the following spoke: Commissioner Mallard a) Said that he will be out of town next week. He will be traveling to Washington D.C. with the Leadership Academy. Vol 7 9 Page 0 Commissioners Court meeting April 18, 2006 Under Agency/Board/Committee reports by Court members, the following spoke: County Judge a) Had a good meeting at the school district concerning combining the Emergency Operations Center. They are working to get a resolution of support from all agencies before going forward in securing a location and funding. Commissioner Wassermann a) Saturday is the Texas Trash Off. It will be from 8:00 a.m. through 11:00 a.m. They will be meeting at Post Oak Mall. A letter was sent to all elected officials asking for volunteers. There being no further business to come before the Court, the meeting was adjourned. 8 Vol 7y Page 7a The foregoing minutes of the Commissioners Court meeting held it 18, 2006 have been examined and are approved in open Court this the day of Tyr~~ 2006, in Bryan, Brazos County, Texas. Lloyd Wassermann Commissioner, Precinct 1 Kenny Malla d Commissione Precinc 3 arey, u ey, Jr. Commis ioner, Pre inc 4 Attest: aren McQueen County Clerk Vol 7 9 Page -7/ Duane Peters Commissioner, Precinct 2 BRAZOS COUNTY COMMISSIONERS COURT 18X DAY OF t L , 20 D(. AT h =pp AM, M Name Organization 7.7 90Sgec tJ nY-1e c ~(C~kef ~ ,~:vl n e y V007 PAGE 7 a - P6 +jL o! n r n _ U c BRAZOS COUNTY COMMISSIONERS COURT (gIL DAY OF , 20 AT AM M Name Organization yr e - rely ki n A f"-, nik A A I I., I e V00? PAGE 33 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2005-2006 BUDGET YEAR NO. 05/06-28.1 thru 05/06-28.3 On this the 18f° day of April 2006 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann,.Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 18 April 2006 the Court heard and approved a budget amendment for the 2005-2006 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 20 September 2005, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 18th day of April 2006. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Copies: County Auditor County Treasurer Commissioners' Court Minutes VOL-7q PAaE -7 ~ Original: County Clerk's Office and attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 28.1 4/18/2006 FD 100 0100 0100 0100 0100 0100 0100 DIV 22100100 22100100 22100100 22100100 22100100 22100100 22100100 ACCT 61931000 61620000 61900000 65150000 61500000 60170000 61060000 PROJ DR/CR CR CR CR CR DR DR DR ACCOUNT NAME Increase Decrease Visitin Jud es 100.00 Subscri tions & Publications 90.33 Visitin - Court Re orters 400.00 Com uter Maintenance 100.00 Printing 500.00 Co ier/Printer Su lies 100.00 Bonds 90.33 272nd District Court: To reallocate funds amon different account line items based on the department's needs. nti~FAUE TS -71 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 28.2 4/18/2006 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 28000100 51620000 DR Hourly - Overtime 40,000.00 0100 28000100 53100000 DR Social Security 3,060.00 0100 28000100 53200000 DR Retirement 4,384.00 0100 28000100 53800000 DR Worker's Compensation 1,036.00 0100 11001500 1 61130000 CR Conti enc 48,480.00 Sheriffs Office - During preparation of the budget the budget for the overtime account and the related benefits was inadvertantl lefr off of the budget. - i mail p VQI~ I _PAGE L BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 05/06 - 28.3 4/18/2006 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 10100 124301100 1 60600000 DR Office Su lies 190.21 0100 24301100 59100000 CR DDEA 190.21 (Justice of the Peace Pct. 3 - To move moneys to pay for outstanding invoices from 04-05. PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: April 18, 2006 Department Submitting Information: Human Resources >ose of Submissions: Consider and Take Action on Chan Department Submitting Employee Request Action Requested Request(s) Applies To Brazos Center Woods, David Lopez, Sonny County Clerk King, Betty Ramirez, Teresa Rincon, Cynthia Elliott, Victoria Approved in Commissioners' Court: April 18, County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Transfer who Dept Promotion Resignation Promotion Promotion Promotion 00q ME 7g # F BRAZOSCOUNTY BRYAN, TEXAS BRAZOS COUNTY ANIMAL CONTROL ORDINANCE & RESOLUTION 1. DEFINITIONS A. Abandonment: To desert or leave without care. B. Animal Control Authority: The person or persons designated by the County Judge to enforce this Article. C. Animal Shelter: Facility designated or recognized by Brazos County for the purpose of impounding and caring for dogs, cats, livestock, and miscellaneous domestic animals. D. Cat: Felis catus. E. Dog: Canis familiaris. F. Humane Manner: Care of a dog or cat to include, but not to be limited to, ventilation and sanitary shelter, wholesome food and water consistent with the normal requirements and feeding habits of the animal's size, species and breed. G. Licensing Authority: Any designated representative charged with administering the issuance and/or revocation of permits and licenses under provisions of this Article. The County Judge shall designate the licensing authority. H. Nuisance: A dog or cat shall be considered a nuisance if it: 1. damages, soils, defiles or defecates on private property other than the owner's or on public walks and recreation areas unless such waste is immediately removed and property disposed of by the owner; 2. causes unsanitary, dangerous, or offensive conditions; 3. causes a disturbance by excessive barking or other noisemaking; 4. chases vehicles, or molests, attacks or interferes with persons or other domestic animals on public or private property other than the owner's. Office of the County Judge • 300 East 20' St. • Suite 114 • Bryan, Texas 77803 . Fax: (979) 361-4503 V01 q i~gn 79. ~F 2006 Animal Control Ordinance Page 2 I. Owner: A person having the right of property or custody of a dog or cat who keeps or harbors a dog or cat or knowingly permits a dog or cat to remain on or about any premises occupied by that person for more than 72 hours. Person: Any individual, corporation, partnership, organization or institution commonly recognized by law as a unit. K. Stray: Any animal running free with no physical restraint beyond the premises of the owner and/or keeper. L. Commercial Boarding Kennel: Facilities that board domestic pets for set fees year round. II. RABIES VACCINATION AND LICENSING - REQUIRED A. No person shall own, keep, or harbor any dog or cat over four (4) months of age within Brazos County- unless such dog or cat is vaccinated and licensed.. The provisions of this section do not apply to animals owned by a licensed research facility, or held in a veterinary medical facility, a government operated animal shelter or commercial boarding kennel. B. All dogs and cats shall be vaccinated against rabies by a licensed veterinarian in accordance with Texas State rabies law. C. A certificate of vaccination/license shall be issued to the owner of each dog or cat vaccinated. Each owner shall also receive a durable vaccination/license tag indicating the year in which it was issued. D. The licensing authority shall designate, when practicable, licensed veterinarians to collect the annual licensing registration fee. A licensed veterinarian who has been so designated shall register dogs and cats, and collect the annual licensing registration fee under the following terms and conditions: 1. If a licensed veterinarian vaccinates a dog or cat for rabies, he shall collect the annual licensing/registration fee, issue a rabies vaccination/license tag, and send to the licensing authority a copy of a form which shall include the following information: a. Name and address of pet owner; b. Description of the pet; c. Date of vaccination; d. Tag number; e. Other appropriate information. 2. A licensed veterinarian who has been designated to collect the annual licensing registration fee shall have all necessary forms and tags for registration provide to him by the licensing authority. The licensing authority shall establish a ht~ 9 PAGE 8D 2006 Animal Control Ordinance Page 3 collection procedure for the fees, a format for the tags, and shall record all dogs and cats registered, the name of the owner, and other appropriate information. E. Tags furnished by the licensing authority shall be of durable materials. A tag issued for a dog or cat must be attached to the collar of the animal and must be worn at all times. Tags are not transferable. A record of all tags issued shall be maintained by the licensing authority, and such records shall be available to the animal control authority. Records are to be kept for five years. F. Except as otherwise provided, the licensing period shall be for one year. Each applicant shall pay the appropriate fee annually and shall supply all information reasonably requested on forms supplied by the licensing authority. G. Upon receipt of the appropriate forms and payment of the scheduled fee, the licensing authority shall provide a tag for dogs and cats vaccinated by a veterinarian other than the one who has been designated to register dogs and cats, in which case the tag will be valid until the rabies vaccination is due again by law. H. License fees shall be waived for dogs serving the blind or deaf, or government owned dogs used for law enforcement. All other licensing provisions apply. III. OWNER RESPONSIBILITY A. No dog or cat shall be allowed to cause a nuisance. The owner of every dog or cat shall be held responsible for every behavior of such dog or cat under the provisions of this Article. IV. IMPOUNDMENT A. Any dog or cat found to be a stray or a nuisance may be impounded in the Brazos Animal Shelter by any citizen, and confined in a humane manner. Immediately upon impoundment of the dog or cat, the Shelter shall make every reasonable effort to notify the owner and inform such owner of the conditions whereby custody of the animal may be regained. B. Dogs and cats not claimed by their owners within a period of three (3) days in which the Shelter is open to the public shall become the property of the Shelter. The Shelter shall be entitled to dispose of such animals by adoption or by humane euthanasia. V. REDEMPTION A. Any dog or cat impounded may be redeemed by the owner thereof within three (3) business days upon payment of the impoundment fee. VOL 7 l PAGE 81 2006 Animal Control fhvllpeNN Page 4 B. Any dog or cat confined for rabies observation, court evidence or other purpose may be redeemed by the owner thereof upon payment of a fee. C. No dog or cat required to be licensed or vaccinated under this Article may be redeemed until the provisions for such licensing and vaccination have been fulfilled. VI. ABANDONMENT A. It shall be unlawful to abandon, desert or dump any dog or cat in Brazos County. VII. FEES A. Any and all fees required by this Article shall be set by resolution of the Brazos County Commissioners Court. VIII. RABIES CONTROL A. This Ordinance adopts the Rabies Control Act of 1981 as set forth in Chapter 826 of the Texas Health and Safety Code in parts that do not conflict with this Ordinance. IX. ANIMAL SHELTER A. This Ordinance adopts the Animal Shelter Act, Article 4477-6b, VATCS, in parts that do not conflict with the provisions of this Article. X. PENALTY A. Failure to comply with the terms of this Ordinance is a Class C Misdemeanor. Adopted by the Brazos County Commissioners Court this day of , 2006. Sims, County Judge e?1FA2E Do, BRAZOSCOUNTY BRYAN,TEXAS BRAZOSCOUNTY RESOLUTION A RESOLUTION OF THE BRAZOS COUNTY COMMISSIONERS COURT AMENDING AND UPDATING THE FEES FOR THE YEARLY REGISTRATION AND TAG OF CATS AND DOGS, AS REQUIRED BY THE BRAZOS COUNTY ANIMAL CONTROL ORDINANCE. Whereas, Section VI of the Brazos County Animal Control Ordinance provides that fees established under the Ordinance are to be set by Resolution of the Commissioners Court; and ` hereas, the Brazos County Commissioners Court is desirous of amending and updating said fees; .Now, Therefore, Be It Pfsofved that the fees under the Brazos County Animal Control Ordinance are set as follows: 1. The fee for Brazos County registration and tag is $15.00 per year for each dog or cat. 2. The fee for a replacement Brazos County tag is $1.00 per tag. Adoptedand'Passed by affirmative vote this 18`h day of Commi Toner Lloyd Wassermann Precinct 1 Commissioner I'em Mallard Precin 2006. Commissioner Duane Peters Precinct 2 'Randy Sims County Judge Commiss' ner Carey Caul y, Jr r Precinct 4 -71 "PAGE 93 Resolution #06-006 BRAZOS COUNTY REVISED SICK LEAVE POOL POLICY 2.02 SICK LEAVE 2.02.8 SICK LEAVE POOL POLICY The Brazos County Commissioners Court has established a program within Brazos County to allow an employee to voluntarily transfer leave time earned by the employee to a County Sick Leave Pool. The authority to establish this program is Chapter 57 of the Local Government Code (V.T.C.S.) sub-chapter E, 157.071 et se. (As amended September 1, 1997 and September 1, 2001.) 2.08.1 PURPOSE The purpose of the Brazos County Sick Leave Pool is to provide additional sick leave days to county employees in the event of a catastrophic illness or surgery or disability that prevents an employee from active employment. Days may be applied _ for from the Pool only after the employee has exhausted all accrued sick leave, vacation or compensatory time. 2.08.2 DEFINITIONS A. ADMINISTRATOR- means the person or department designated by the Commissioners Court to administer the County Sick Leave Pool Program. B. ELIGIBLE EMPLOYEE - means anyone who is an employee of Brazos County with 12 or more months of continuous employment with the county who is paid from the County General Fund, a County Special Revenue Fund or County Administered Grant and is eligible for sick leave under the existing Personnel Policies; has enrolled in the sick leave pool and has transferred at least one day of accrued sick time to the sick leave pool during the fiscal year. Elected Officials will not be considered eligible employees. C. IMMEDIATE FAMILY - is defined as those individuals related by kinship, adoption or marriage who are living in the same household or, if not in the same household, are totally dependent upon the employee for personal care or services on a continuing basis. D. CATASTROPHIC ILLNESS OR INJURY - is defined as a terminal, life threatening, and/or severe condition or combined conditions affecting the mental or physical health of the employee or an eligible family member that requires the services of a licensed health practitioner for a prolonged period of time and that forces the employee to exhaust all accrued leave time (sick leave, vacation leave, and compensatory time) and to lose compensation from the County E. LICENSED PRACTITIONER - means a practitioner, as defined by the Texas Insurance Code who practices within the scope of his/her license. F. BENEFIT APPLICATION - means an employee, prior to applying for benefits from the County Sick Leave Pool, must have enrolled in the County Sick Leave Pool and transferred at least one day of accrued sick leave time to the sick leave pool during the fiscal year. 2.08.3 ADMINISTRATION OF THE POOL A. At the direction of the Commissioners Court the Director o Human Resources shall serve as the Pool Administrator. The Pool Administrator shall be responsible for developing mechanisms to transfer accrued sick leave into and out of the Pool; developing rules and procedures for the operation of the Pool; and developing forms for contributing leave to, or using leave from the Pool. B. The Pool Administrative Committee shall be composed of the following members: County Judge, Human Resource Director and Legal Counsel. This committee shall be responsible for receiving and viewing all applications for use of leave from the Pool. 2.08.4 POOL Membership in the Sick Leave Pool is voluntary. A. All regular full-time employees are eligible to join the Sick Leave Pool by contributing a minimum of one (1) day or a maximum of four (4) days accrued leave. B. New employees may join the pool after 12 months of continuous employment. New employees must join the pool within thirty days after their anniversary date. Days donated will be subtracted from their accrued leave. C. Employees will only be able to join the Pool at a time designated each year by the Pool Administrator, or in the case of new employees, immediately upon completion of 12 consecutive months. uvL~ PIE "ut D. Membership enrollment forms must be submitted to the Human Resource department. Days donated will be subtracted from each member's accrued sick leave. E. Days donated become the property of the Brazos County Sick Leave Pool and cannot be returned in the event of membership cancellation. F. Employees on an approved leave of absence will retain membership in the Pool and will not be required to donate additional days. G. To maintain membership in the Sick Leave Pool, employees must donate a minimum of one (1) day or a maximum of four (4) days of sick leave each fiscal year during open enrollment designated by the Human Resource Director or at a time during the fiscal year designated by the Pool Administrator for general membership donations. Only one donation during the fiscal year is required to maintain membership in the Pool. 2.08.5 DAYS GRANTED Only members of the Sick Leave Pool-will be granted days from the Pool. A. Days will be granted only for catastrophic illness or surgery or other disability, which necessitates the absence from work for five (5) consecutive days or longer. In case of chemotherapy for cancer treatment, days can be granted for 1- 4 days absence. B. Pregnancy will not be covered by the Sick Leave Pool, but complications due to pregnancy or delivery will be considered. C. The pool may be used only by members for his/her personal illness or disability or for a family member whose illness and relationship to the employee meet the guidelines of the Family Medical Leave Act and the Brazos County Family and Medical Leave Policy. D. Days requested for stress related illness will be granted for hospitalized days only. E. The maximum number of days granted to an employee each year shall not exceed one-third of the total amount of time in the Pool at the time of the request or 90 days whichever is less. P UOY AO-4V903 0-11 8140 a F. Days will not be granted when an employee is receiving workers' compensation or longterm disability benefits. etsu~ G. A member of the pool, who exhausts all of his/her accrued paid leave and compensatory time to which the employee is otherwise entitled, may withdraw from the pool for a non-catastrophic illness the exact number of days the member had contributed that fiscal year. 2.08.6 PROCEDURE A. An eligible employee must apply to the Director of Human Resource /Pool Administrator for permission to use time in the Pool. B. The Pool Administrator shall present the application to the Pool Administrative Committee, who shall determine eligibility. C. If the employee is determined to be eligible, the Pool Administrator shall approve the transfer of time from the Pool to the employee. The time shall be credited to the employee and shall be used in the same manner as accrued sick leave. D. An employee absent on sick leave assigned from the Pool is treated for all purposes as if the employee were absent on accrued sick leave. E. If a member is critically ill and unable to file an application for sick leave from the Pool, his/her Elected Official or Department Head may submit an application at the request of the employee's family. 2.08.7 FINAL AUTHORITY The Sick Leave Pool Administrative Committee shall have the final approval/disapproval of the employee applications. 2.08.8 APPLICATION FORMS Applications for donation of accrued sick time to the Brazos County Sick Leave Pool are available in the Human Resource department. Applications for withdrawal from the Brazos County Sick Leave Pool are available in the Human Resource department. APPROVED COPY FOR YOUR FILES From: Debbie L. Lockledge Date: 4/Iq" 97 This policy is adopted this the day of2006 by the Commissioners Court of BrazosRountv. Texas y~PTE AFT F DIVISION OF EMERGENCY MANAGEMENT Office of the Governor RICK PERRY Governor Mallme Address, PO Box 4087 Austin, Texas 78773-0220 Contact Numbers: Physical Address: 512-0242138 Duty Hours 5805 N. Lamar Blvd 5124242277 Non-Duty Hours Austin, Texas 78752 512424-2444 Fax April 4, 2006 The Honorable Randy Sims Brazos County Judge 300 E 26th St., Ste. 114 Bryan, TX 77803 Dear Judge Sims: S1 Office of Homeland Security JACK COLLEY Chief This letter is to advise you that your application to participate in the Emergency Management Performance Grant (EMPG) program during Fiscal Year 2006 (FY 06) has been accepted. 1. Grant Award. The Notice of Sub-recipient Grant Award (Attachment 1) specifies the federal EMPG program funding that will be provided during FY 06 and also provides other important terms and conditions relating to the grant. A. An individual authorized by your City Council or Commissioner's Court to accept grants on behalf of the jurisdiction (typically mayors, city managers, or county judges) must sign the yellow cover sheet for the award, which must be returned to the Division to activate your grant. Return the signed yellow Notice of Sub-recipient Grant Award to GDEM at the mailing address above, marked to the attention of the Preparedness Section/Denita Powell. Ensure you retain a copy of the signed grant acceptance for your records and provide a copy to the entire grant award package to your local financial manager. B. FY 06 EMPG grant allocations for all recipients have remained the same as the FY 05 awards. 2. Required EMPG Tasks A. Your FY 05 EMPG Program Application (Attachment 2) has been approved. As changes to this document may have been made in order to meet FY 05 program requirements on the basis of e-mails, facsimiles, and telephone calls from you since you originally submitted it, you should carefully review the approved EMPG Statement of Work & Progress Report and the eight EMPG tasks addressed in it. A copy of your current 1.10L. W pil V Jurisdiction Profile, which is a computer-generated record of your program information and planning accomplishments currently on file with the Division, is included with your approved Program Application. B. The process for reporting results of Task 5 (Exercise Participation & Schedule) on the EMPG Statement of Work & Progress Report has been changed. For all exercises conducted on or after May 1, 2005, EMPG participants must prepare and submit to GDEM an After Action Report (AAR) and Improvement Plan (IP), in the format prescribed by the DHS Homeland Security Exercise Evaluation Program (HSEEP). The AAR and IP has replaced the use of FEMA Form 95-44, Emergency Management Exercise Reporting System (EMERS), as the method of reporting exercise results and required corrective actions. See the FY 06 EMPG Program Guide for more information on this requirement. The full HSEEP documents can be accessed 'at hgp://www.oit).usdoi.jzov/o4p/exercises.htm#hsepp. A sample AAR and EP is located on our web site at b_q://www.txdi)s.state.tx.us/dem. C. FY 2006 NIMS Compliance Requirements. The US Department of Homeland Security has identified steps that states, territorial, tribal, and local entities should take during FY 2006 (October 1, 2005 - September 30, 2006) to become compliant with the NIMS. A copy of the full NIMS document can be found at www.dhs.gov or www.fema.gov/nims. All jurisdictions awarded EMPG funds must-complete NIMS compliance requirements for FY 06. D. Incorporate the National Response Plan and the National Incident Management System policies and procedures into your Emergency Management Plan. GDEM has completed this process with the Local Planning Samples, State Planning Standards, and Planning Notes. They can be found on our web site. E. Participate in the Texas Regional Response Network (TRRN) by registering as a user and identifying resources that the jurisdiction(s) participating in the local emergency management program are prepared to make available to other jurisdictions through mutual aid. 1. Task Progress & Reporting As noted in the Fiscal Year 2006 Local Emergency Management Program Guide, continued participation in the EMPG program is in part conditioned on making proportional progress on your Work Plan tasks and the timely submission of progress and financial reports. a. Proportional Progress in Program Tasks. Proportional progress on Work Plan tasks means that I expect you to complete a portion of those tasks each quarter rather than deferring most planning tasks, training, exercises, and other activities until the last several months of the fiscal year. Those who try to complete a year's work in several months frequently fail when major emergencies occur late in the year. VOL -77 __}~r v ~ _l~ b. Financial Reports. Financial reports are due to the Division 30 days after the close of each quarter of the federal fiscal year. Your financial reports for the first quarter should have already been submitted. Subsequent reports are due on April 30, July 30, and October 30, 2006. These reports should be sent directly to the DEM Support Services Section at the P.O. box address at the top of the first page of this letter. c. Progress Reports. Your first semi-annual progress report is due to the GDEM Preparedness Section on April 15, 2006. The final progress report is due October 15, 2006. As noted previously, these reports should reflect progress in completing the tasks contained in your Statement of Work. d. Failure to complete the tasks outlined in the, approved Statement of Work or to subiri t quarterly financial reports and semi-annual progress reports by the required due dates is cause for elimination from the EMPG program. If, after reviewing the Notice of Grant Award, you determine that you do not wish to participate in the FY 06 EMPG program, please advise me as soon as possible. Should you have any questions regarding the Notice of Grant Award, please contact Humberto Rodriguez-Martinez of the Division's Support Services Section at 512/424-2448. If you have questions regarding EMPG tasks or your Jurisdiction Profile, please contact the Division's Preparedness Section at 512/424-2450. Attachments: 1 - Notice of Sub-Recipient Grant Award 2 - Approved Program Application 3 - Jurisdiction Planning Profile 4 - Quarterly Financial Report Information 1'"0L-21 _PAGE_N I NOTICE OF SUBRECIPIENT GRANT AWARD I GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT Program Title: FY 2006 Emergency Management Performance Grant (EMPG) DHS Instrument Number: 2006-EM-E6-0026 GDEM Grant Number: 06TX-EMPG-019 Administered By: Governor's Division of Emergency Management Texas Department of Public Safety P.O. Box 4087 Austin, Texas 78773-0220 Recipient: - Brazos County 300 E. 26th St., Suite 114 Bryan, Texas 77803 Amount of Grant: $39,795 Period of Grant: October 1, 2005, to September 30, 2006 AGE APPROVAL GRANT ACCEPTANCE Jack Colley Chief Printed Nametritle: Date: March 31, 2006 Date: Return Signed Copy of This Page to: Governor's Division of Emergency Management Attention: Preparedness/Denita Powell PO Box 4087 Austin, TX 78773-0220 Hrl Fiscal Year 2006 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) APPLICATION 1. APPLICANT NAME (Jurisdiction): Brazos County Emergency Management 2. COUNTY. Brazos 3. DISASTER DISTRICT: 6C 4EMPG STATUS: Current EMPG Program participant New EMPG Program applicant 5. PROGRAM PARTICIPANTS: (List all jurisdictions that are participants in your emergency management program. Identify any jurisdictions that have joined or withdrawn from your program in the last year.) a. Brazos County f. Texas A&M University b. City of Bryan c. City of College Station d. City of Kurten e. City of Wixson Valley 6. CHECKLIST OF APPLICATION ATTACHMENTS. (Seethe FY2006 Local Emergency-Management Program Guide for information on completing these forms.) ® Statement of Work & Progress Report (form DEM-17A). This form should be signed by the EMC . ® Application for Federal Assistance (form DEM-66). The Authorized Official should sign this form . ® EMPG Staffing Pattern (form DEM-67). - ® EMPG Staff Job Description (form DEM-68). An updated job description must be provided for each staff member listed in the FY 06 EMPG Staffing Pattern who works 50 percent or more of their time in emergency management duties. ® FEMA Form 20-16, Summary Sheet for Assurances & Certifications must be signed by an Authorized Official. Attach FEMA Form 20-16A, Assurances - Non-Construction Programs & FEMA Form 20-16C, Certifications Regarding Lobbying, Debarment, Suspension, & Other Responsibility Matters; and Drug-Free Workplace Requirements, to the FEMA Form 20-16 . ® If the applicant performs lobbying to influence federal actions, a completed Disclosure of Lobbying Activities (SF LLL) must be completed and included in the grant application package . ❑ Direct Deposit Authorization (form 74-146). The Grant Financial Officer should sign this form. If the jurisdiction has been receiving EMPG reimbursements through Direct Deposit, a new Direct Deposit Authorization is not required. ® Travel Policy Certification (form DEM-69). The Grant Financial Officer should sign this form. 7. CERTIFICATION: This Application together with the attached EMPG Statement of Work & Progress Report (form DEM-17S) constitute the annual work plan for the emergency management program whose participants are listed abo e. The dersig ed agree to exert their best efforts to accomplish all activities listed in the Statement of Work rogre eport proved by the Division of Emergency Ma aggment. A e 6t O uthorize cial e Emerge y Maannagement Coor orator Dat i nature Si nature 8.AP ROVA h a h Fi at Year 2006 Statement of Work & Progress Report is approved. 41-41-106 State Coor inator Date Assistant tate Coordinator DEM 17 12/05 Terms and Conditions Purpose: Grant funds will be used to support local comprehensive emergency management programs to encourage improvement of mitigation, preparedness, response, and recovery capabilities for all hazards. Funding may be used to support activities that contribute to the capability to manage consequences of acts of terrorism. Funds provided may also be used to accomplish initiatives described in the Federal Program Guidelines, including local implementation of the National Incident Management System (NIMS), incorporation of appropriate references to the National Response Plan (NRP) into local plans, homeland security assessment and strategy integration, and assessment of the local emergency management program using Emergency Management Assessment Program (EMAP) standards. 2. Grant Acceptance: The Notice of Subrecipient Grant Award is only an offer until the Subrecipient retums the signed copy of the Acceptance of Subrecipient Grant Award in accordance with the instructions provided in the transmittal letter. 3. Work To Be Performed. The approved FY 05 Statement of Work & Progress Report attached to this grant award outlines eight tasks that the grantee must perform-during the grant period. The following additional tasks are also required of subrecipients: A. Implement the National Incident Management System (NIMS) at the local level. B. Incorporate pertinent information concerning the National Response Plan (NRP) into the local or Interjurisdictional emergency management plan and its annexes. C. Participate in the Texas Regional Response Network (TRRN) by registering as a user and identifying resources that the jurisdiction(s) participating in the local emergency management program are prepared to make available to other jurisdictions through mutual aid. 4. Grant Funding. The amount of this grant may be less than the amount requested in your Application for Federal Assistance due to limits on federal funding for the EMPG program. However, EMPG grant recipients should continue to report all eligible expenses in quarterly financial reports. In the event additional program funding becomes available from the federal government or unspent EMPG funds remain at the end of the fiscal year, the Governor's Division of Emergency Management (GDEM) may be able to allocate additional funds to EMPG program participants. 5. Financial and Administrative Requirements. Subrecipient agrees to comply with the applicable financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide located at http7//www.ojp.usdoi. og v/oc/. A. All emergency management program costs for which the Subrecipient seeks reimbursement must be eligible in accordance with Attachment A to OMB Circular A-87, Cost Principles for State, Local, and Indian Tribal Governments. A copy of that document is available at: bitp://www.wbitebouse.gov/omb/circulars/l*ndex.html. B. Subrecipient agrees to make no request for reimbursement for goods or services procured by the Subrecipient prior to the start of the period of performance stated in this award document or after the end of the period of performance. VOL 71 PAGE I C. Notwithstanding any other provisions of this document, the parties hereto understand and agree that the obligations of GDEM under this Agreement are contingent upon the availability of adequate funds to meet GDEM's liabilities hereunder. GDEM shall not be liable to the Subrecipient for costs under this Agreement that exceed the amount specified in the Notice of Subrecipient Grant Award. 6. Single Audit Act Requirements. If Subrecipient has expenditures in excess of $500,000 in federal funds of all types within a single fiscal year, it must have an audit performed in accordance with the Single Audit Act Amendment. Subrecipient agrees to comply with the audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non profit Organizations. 7. Reporting Requirements. Subrecipient agrees to comply with all reporting requirements and shall provide such information as required by GDEM. Sub-recipients may be required to submit additional information and data requested by GDEM and/or the State Administrative Agency after the end of the period of performance in order to close out the grant. 8. Review of Work and Expenditures. GDEM may review the work of the Subrecipient with respect to approved program tasks and also review expenditures for which reimbursement is requested as - necessary to ensure the federal awards are used for authorized purposes in compliance with laws, _ regulations, and the provisions of contracts or grant agreements and that performance goals are achieved. These reviews may include, without limitation: comparing actual subrecipient activities to those approved in the sub-award application and subsequent modifications if any; ensuring that grant funds have been expended in accordance with applicable guidelm`es; confirming compliance with grant assurances, and verifying information provided on performance reports and payment requests. 9. Grant Suspension or Termination. GDEM may suspend or terminate sub-award funding, in whole or in part, or other measures may be imposed for any of the following reasons: failing to comply with the requirements of federal or state law, failing to make satisfactory progress toward the goals or objectives set forth in the sub-award application, failing to follow grant agreement requirements or special conditions, failing to submit required reports, filing a false certification in the application or other report or document. 10. Reimbursement For Expenses A. Reimbursement for expenses incurred during the second and fourth quarter of Fiscal Year 2006 will not be disbursed until GDEM receives the first and second semi-annual EMPG Progress Report, which are due on April 15, 2006 and October 15, 2006 respectively. B. As GDEM plans to promptly close out the Fiscal Year 2005 EMPG program with the State Administrative Agency, requests for reimbursement of expenses that are delivered or postmarked more than 45 days after the end of the stated period of performance will not be paid. JURISDICTION PREPAREDNESS PROFILE JURISDICTION: Brazos County PROGRAM NO: 02100 PLAN RECORD: P COUNTY: Burleson ASSOCIATION: BRYAN, COLLEGE STATION, KURTEN, WIXON VALLEY COORDINATOR: Charles Frazier RLO DOUG CRABTREE EMPG PLANNING DATE NIMS DOCUMENT DOC DATE REVIEWED Compliant DEFICIENCIES STATUS/ACTION REQUIREMENTS FOR BASIC LEVEL OF PREPAREDNESS - Basic Plan 4/30/1004 3/20/2006 Yes A-WARNING 4/25/2005 5/1/2005 Yes B-COMMUNICATIONS 2/8/2001 3/16/2001 - - No Outdated - Revise/Update C-SHELTER MASS CARE 11/22/2004 12/9/2004 Yes &EVACUATION 11/13/2001 12110/2001 Yes Due revision this year I-EMER PUBLIC INFO 1/20/2006 2/2/2006 Yes M-RESOURCE MGMT 3/13/2002 3/2112002 No Due revision this year N-DIRECTION CONTROL 7/9/2002 7/26/2002 No O-HUMAN SERVICES 3/13/2002 3/21/2002 Yes Due revision this year Q-HAZMAT/OIL SPILL 7/30/2004 8/3/2004 Yes V-TERRORISM 11/11/2005 3/17/2006 No Outdated Version Update to Correct Deficiencies REQUIREMENTS FOR INTERMEDIATE LEVEL OF PREPAREDNESS BASIC REQUIREMENTS ABOVE, PLUS ANNEXES: D-RAD PROTECTION 9/11/2001 1011/2001 No Due revision this year F-FIREFIGHTING 6/11/2002 6118/2002 No G-LAW ENFORCEMENT 5/22/2002 5/3112002 Yes H-HEALTH MEDICAL 11/12/2003 12/17/2003 No J-RECOVERY 6/3/2003 6/30/2003 Yes K-PUBLIC WORKS 5/29/2001 6/8/2001 No Due revision this year GENERGY UTILITIES 3/20/2001 3/2812001 Yes Outdated - Revise/Update R-SEARCH RESCUE 6/11/2002 6/18/2002 Yes See AnnexF &TRANSPORTATION 1/14/2003 6/25/2003 No REQUIREMENTS FOR ADVANCED LEVEL OF PREPAREDNESS INTERMEDIATE REQUIREMENTS ABOVE, PLUS ANNEXE P-HAZARD MITIGATION 9/16/2003 10/8/2003 Yes T-DONATIONS MGMT 9/17/2002 10/14/2002 Yes U-LEGAL 2/27/2004 3/2/2004 Yes NOTE: Full NIMS Compliancefor planning is not due until September 30, 2006. The "Yes" or "No" above is for information purposes only. ASSESSMENT OF PLANNING PREPAREDNESS = Substandard Thursday, March 30, 2006 d:::L -7 rx; r qlO ORDINANCE DATE: COURT ORDER DATE: 10/8/1984 JOINT RESOLUTION DATE: 3/27/2003 NIMS ADOPTION DATE: 8/2/2005 MITIGATION ACTION PLAN DATE: 4/27/2005 Attachment 4 Special Notice Financial Reporting Information for EMPG 2006 Program Please provide this critical information to your financial officer. Continued participation in the EMPG program relies on compliance with the program guidelines. Here are several issues requiring careful attention. Federal guidelines prohibit "double dipping," meaning that expenses may be claimed to only one federal grant at a time. You are encouraged to submit all eligible expenses in your EMPG quarterly financial reports regardless that they may exceed your allocation. The Summary of Allowable and Unallowable Costs for the EMPG Program (DEM-220), available on the GDEM web site, summarizes expenses that may be claimed. This may benefit you at the end of the program year. - Supporting documentation must include source documents suitable for audit purposes, including, but not limited to: - a) Copies of canceled checks or city/county warrants; b) Payroll time sheets and leave registers; c) Copies of purchase orders, purchase vouchers, and/or paid invoices; d) Vehicle activity logs; and/or e) Centralized billing reports Because we have encountered difficulty receiving certified mail in the past, we encourage you to send by regular mail or overnight mail. Take care to fully address your envelope as follows: For regular Mail: Support Services Section/ EMPG Auditor Division of Emergency Management Texas Department of Public Safety PO Box 4087 Austin, TX 78773-0229 For overnight mail: Support Services Section/ EMPG Auditor Division of Emergency Management Texas Department of Public Safety 5805 North Lamar Boulevard Austin, TX 78752 Should you have questions on financial reporting forms, feel free to contact Humberto Rodriguez-Martinez of the GDEM Support Services Section by phone at 512-424-2448 or e-mail at humerto.mdriguez-martinez@txdps.state.tx.us. Please read Tab A of Section 3 in your Fiscal Year 2006 Local Emergency Management Program Guide for full financial requirements and information. r. 77 q7 BRAZOSCOUNTY BRYAN, TEXAS FEMA REIMBURSEMENT Certification of Shelter Costs The County of Brazos, Texas, as an eligible Applicant for Public Assistance, hereby certifies that the following organizations, including faith-based organizations provided sheltering services to evacuees of Hurricane Katrina and/or Hurricane Rita. The County has met with these organizations and reviewed the costs submitted for reimbursement. The sheltering costs incurred by the organizations are reasonable, necessary, and directly related to Hurricane Katrina and/or Hurricane Rita events, and appear eligible for FEMA assistance. (A FEMA Project Officer will prepare a Project Worksheet with the County.) The organizations will receive payment from the eligible applicant, the County of Brazos, Texas, when the local jurisdiction receives payment from the Governor's Division of Emergency Management. The organizations listed herein certify that the costs incurred and requested for reimbursement were not funded by insurance proceeds, donations, or any other funding source. a. A&M Church of Christ 'Efc?,)s r,xh4'L, M92a Jurisdiction I-Date Office of the County Judge • 300 East 2EP St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361-4503 -79 4'y e Brp 9 CERTIFICATION AGREEMENT Hurricane Shelter Costs The sheltering costs incurred by A&M Church of Christ (hereinafter "organization") were reasonable, necessary, and directly related to Hurricane Katrina and/or Hurricane Rita events, and appear eligible for FEMA assistance. (A FEMA Project Officer will prepare a Project Worksheet with the County.) The organization will receive payment from the eligible applicant, the County of Brazos, Texas, when the local jurisdiction receives payment from the Governor's Division of Emergency Management. The organization listed herein certifies that the costs incurred and requested for reimbursement were not funded by insurance proceeds, donations, or any other funding source. The organization also certifies that they will maintain all cost records for three years following the closure of the most recent audit report or submission of the final expenditure report. All records are subject to audit or monitoring during the entire retention period, ?ertifying Icial for A&M Church of Christ 44~2 r lg;~-- Dat e of Cert pt"i 19 BRAZOS COUNTY/ COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: April 18, 2006 ITEM: Request from Wickson Creek Special Utility District to construct a road bore in the right of way of Hollow Heights Drive approximately 25 ft. from its intersection with Merka Road for water line installation. Site is located in precinct 2. SOURCE OF FUNDS: N/A REQUIREMENTS: 1. No work will be permitted between front slope and/or back slope. 2. All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of- way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. 3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. 4. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. 5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: SUBMITTED BY:j APP D B . v` Richard F. Vance, P.E. Commissioner E. Duane Peters County Engineer Precinct 2 0006-027 This Request is Approved ZDenied ❑ by Commissioners' Court Date: q1( 8lj(~ /l Randy Sign, County Judge P?Im.~ hi~E /OD REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that (applicant) Wickson Creek Special Utility District proposes to place a (type) Waterline within- across_ x the right-of-way of (road) HOLLOW HEIGHTS DRIVE in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he, or his designated inspector, may inspect the actual installation. 2. All damage to the roadways and rights-of-way will be repaired to their original condition to the satisfaction of the County Engineer. 3. Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way. 4. Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right-of-way. 5. The line will be constructed and maintained on the County right-of-way in accordance with the Utility Accommodaticn Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. The line or lines will be constructed no less than twenty-four inches (24") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway. 7. All sites will be barricaded during the construction period. Construction of this line will begin on or after the Lq day of 9pRTT. 2006-. Firm: Wicks n Creek Special Utility District By: Title: General Manager Address: B. 0. Box 4756 Bryan, Texas V7805 Phone: 979-589-3030 APPROVED BY COMMISSIONERS' COURT ON:. Date Randy Syrfs, County Judge l1.- J c~ 0 1I/ W 4 I c~ J O 0 r z.,2 P;k~ ; a T (I Y) a m I sl r } N -gf 3 s L u VGA 77 PAU 163 C O N •c ` E O 6 76 O p O O E U p O E 0 O 3 `O C O N O-0 U Q -a o 5 a - OLLt~6) c O. m m2~•H c O O ~ U d N O O 1 c O d U$ c `o m ~:_s BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 56001000 DATE OF COURT MEETING: April 18, 2006 1~ jy ITEM: Request for permission to enter the W. W. Humphries Family Limited Partnership property located off Old Reliance Road for the purpose of excavating dirt to be used in the construction of the re-route of Old Reliance Road during the bridge structure replacement project; for the health, safety and welfare of the general public. Site is located in Precinct 2. SOURCE OF FUNDS: N/A - PRESENTATION: SUBMITTED BY: P73 IHJ I Richard F. Vance, P.E. County Engineer 0006-026 This Request is Approved (or) Date: APPRBY: aJCMD issioner E. E. Duane eters Precinct 2 Denied by Commissioners' Court VOL ?7PAGE / 0 4 e .R nT.I'_...Qr e ttp~4r~* BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM Randy Sim Brazos County Judge Lloyd Wasserman Corrcissioner Pct 1 Duane Peters ComNssioner Pct 2 Kenny Mallard Commissioner Pct 3 Carey Cauley Comrissioner Pct 4 DATE: March 28, 2006 1. LAND OWNER AND ADDRESS: W. W. Humphries Family Limited Partnership 6866 Morgan Road Bryan, Texas 77808 II. LOCATION OF WORK: Old Reliance Road' III. DESCRIPTION OF WORK TO BE DONE: Permission to enter your property to excavate dirt from an agreeded upon location to be used in the construction of the reroute of Old Reliance Road for the new bridge location. IV. MAINTENANCE YES _ NO xx IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: ier will be notified prior to maintenance.) ~'rQ rz~ Richard F. Vance, P.E. Fng~ fight of Way Agent County Engineer Owner's Signature: ;em~- Date: a y: Lonnie Jones, nager QL~j PAGE J R5