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HomeMy WebLinkAbout2005-09-27-9:00AM-REGULARFIB ED BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA M5 CEP 22 P U: 5U CU UNITY CLERK CU NI i ` NGYAN• TEXAS llz"j '.DEPUTY BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 27 SEPTEMBER 2005 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Judge Sims 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3 - 26: 3. Budget Amendment 04/05-46.1 thru 04/05-46.6 4. Personnel Change of Status. 5. Payment of Claims. 6. Proclamation #05-009 establishing the month of October 2005 as Domestic Violence Awareness Month. 7. Purchase of land and building from College Station Independent School District for Justice of the Peace, Precinct 3 offices. 8. Order relocating the temporary early voting polling place. 9. Designation of the day of the week and the location for Commissioners Court to convene in regular session each week during the next fiscal year. 10. Renewal of the contract Dr. Rany Cherian for medical services to inmates in the Brazos County Jail and detainees at the Juvenile Detention Center. Term of agreement is 1 October 2005 through 30 September 2006 Office of the County Judge • 300 East 2e St. . Suite 114 • Bryan, Texas 77803 • Fax: (979) 361-4503 1.9 _ l 8"ar, Commissioners Court Agenda 27 September 2005 Page 2 11. Tax Refund Applications for the following: a. A-Z Club for Tots & Kids, Inc. b. VOC Brazos Energy Partnership c. Accent Tile & Texture 12. Request from Isaac Butler, Precinct 4 Constable, for permission to appoint the following individuals as a non-paid Deputy Constables: a. Kevin D. Lovell b. Clifford Chambers, III 13. Appointment of the following individuals to the Texas Workforce Commission's Local Workforce Development Board: a. Ms. Katie Pruitt, literacy representative. Term of appointment: 10/01/2005 to 6/30/2007 b. Ms. Mary Blackburn, literacy representative Term of appointment: 10/01/2005 to 6/30/2008 14. Permission to advertise Bid 2005-008 Transportation of Deceased to Medical Examiner. 15. Award of Bid 2005-040 Flexible Base/Screenings/Sand. 16. Award of Bid 2005-041 Hot Mix Asphaltic Concrete Pavement, as follows: Primary Vendor: Young Contractors Secondary Vendor: Texcon 17. Award of Bid 2005-043 Lane Striping / Pavement Markers as follows. Primary Vendor: Lone Star Pavement Services Secondary Vendor: N-Line Traffic Maintenance 18. Award of Bid 2005-044 Aggregate Surface Treatment to Colorado Materials, LTD based on lowest price. 19. Award of RFP 2005-049 Landscape Maintenance Services to Green Teams, Inc. who was the only bidder, with no increase in cost. 20. Contract with The Eagle newspaper for classified line advertising for the period of 1 November 2005 through 31 October 2006. 21. Award of RFP 2005-026 Property, Casualty and Workman's Compensation, based on a presentation and recommendation from Don Gray with Gray Company, LLC, for the period of 1 October 2005 through 30 September 2006 "A ()3 Commissioners Court Agenda 27 September 2005 Page 3 22. Approval of the 2005-2006 exemptions from competitive bidding requirements for the following: a. Atmos Energy b. Alliance Transportation Group C. Associates for Applied Psychology / Brian Stagner, Ph.D> d. Brushy Water Supply Corp. C. Brazos Abuse Intervention Program / Vernon Van Rooy, LPC f. Brooks Land Survey Co. g. Bruchez, Goss, Meronoff, Thornton, & Hawthorne h. Bryan Freightliner i. Bryan Texas Utilities j. Buchanan Soil Mechanics ' k. Carlomagno Surveying, Inc. 1. City of Bryan M. City of College Station n. Cou-Fal / Prater o. CSC Engineering & Environmental Consultants P. Department of Educational Psychology / Dave Lawson, Ph.D. q. Department of Psychology / Doug Snyder, Ph.D. r. Dr. Mahesh Dave S. Dr. Raney Cherian t. Family Psychological Service U. Garrett Engineering V. Goodwin-Lasiter, Inc. W. Gulf Coast Trades Center X. Halt Control - Responsibility / Roy Luepnitz, Ph.D. Y- Pat Hicks, LCDC Z. Hi-Way Equipment aa. Hogan's Truck Equipment bb. Hunton Trane Services CC. Identix Corporation dd. Idexx Laboratories ee. Ikon / Texas Copy ff. Indigent Health Care Program gg. J. P. Bowlin hh. John Hamilton ii. Junction Five-O-Five jj. K.W. Brown & Associates kk. Kennedy-Holtkamp, Inc. 11. Life Sign, LLP mm. Lutheran Social Services nn. Municipal Development Group oo. Mustang Tractor pp. OSR Water Supply Corp. qq. Patterson Architects rr. Alex Quiros, LPC IQ( 184 Commissioners Court Agenda 27 September 2005 Page 4 I SS. Raybon Metcalf Engineering tt. R. B. Everett uu. Riley Engineering vv. Rimstar International ww. Anna Satterfield, Ph.D. xx. S. T. Lovett & Associates yy. Scott & White Clinics zz. Smith, Portia aaa. Still Creek Ranch bbb. Strong Survey ccc. Texas Commercial Waste ddd. Texas Avenue Medical Clinic eee. Texas Voting Systems fff. The Counseling Center / Ms. Tammera Brown, LPC ggg. Thomas, Tracy hhh. Tiburon, Inc. iii. Verizon jjj. Waste Systems Equipment, Inc. kkk. Wellborn Water Supply 111. Wickson Creek, S.U.D. mmm. Winstead, Sechrest and Minick, P.C. 23. Request from Marcus & Tori Trevino for variance to the Brazos County Subdivision and Development Regulations to allow encroachment of the 25' building setback line for construction of a 30' x 50' detached garage. Site is located on Coleman Street, Saddle Ridge Subdivision in Precinct 2. 24. Release of Temporary Construction Easement granted by Lavelle C. Cobb to Brazos County on 3/25/2004 on 1.78 acres in three (3) separate tracts, in the T. Bowman survey, Abstract No. 72, Brazos County, Texas. 25. Release of Temporary Construction Easement granted by Annie C. Rasco to Brazos County on 3/25/2004 on a 0.17 acre tract in the T. Bowman survey, Abstract No. 72, Brazos County, Texas. 26. Release of Temporary Construction Easement granted by Dale Chaney and Jake Howard dba Laramie Oil & Gas to Brazos County on 3/25/2004 on 1.01 acres in three (3) separate tracts, in the T. Bowman survey, Abstract No. 72, Brazos County, Texas. 27. Acknowledgement of an increase in the County's credit limit with Wal-Mart from $6,500.00 to $10,000.00 to help procure necessary items for Brazos County departments during the current state of emergency. 28. Announcement of interest items and possible future agenda topics. 29. Call for citizen input and/or concerns. 1 S5 Commissioners Court Agenda 27 September 2005 Page 5 30. Agency / Board / Committee reports by Court members. 31. Adjourn The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. qa f COMMISSIONERS' COURT REGULAR MEETING SEPTEMBER 27, 2005 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, September 27, 2005 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge of allegiance. There was no citizen input/and or concerns. The Court next considered Budget Amendment #04/05-46.1 through 46.6 that would reallocate funds for Non-Departmental Support and Juvenile Services - Detention; transfer funds from contingency to Emergency Management and Court Support Costs; and increase the budget for Juvenile Title IV-E and Alternative Dispute Resolution. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted Vol q4 Page [3-7 Commissioners Court meeting September 27, 2005 2 unanimously to approve the budget amendment as submitted. A copy of which is attached. There were no changes of status of employees to consider The Court next considered the following Claims as submitted by the County Treasurer for payment: 7011290 through 7011510 On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The County Judge read aloud Proclamation #05-009 designating the month of October as "Domestic Violence Awareness Month". The Court joins with the local Domestic Violence Task Force to demand an end to domestic violence and to remember those who have been victimized by this abhorrent crime. On motion by the County Judge, seconded by Commissioners Mallard and Cauley, the Court voted to proclaim the month of October 2005 as "Domestic Violence Awareness Month" throughout Brazos County. The County Judge then presented the signed Proclamation to a representative from the Domestic Violence Task Force. The county Judge invited everyone to attend a vigil for victims at the Lincoln Center. The next matter before the Court was the purchase of land and building from College Station Independent School District. Vol 14 Page LYE Commissioners Court meeting September 27, 2005 3 On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to approve the purchase the property at 100 Anderson, College Station, Texas 77840 in the amount of $412,521.00. The Court next considered adopting an Order relocating the temporary early voting polling place. The Court was notified by the College Station Utility Customer Service Center located at 310 Krenek Tap Road, College Station, Texas that it will no longer be available for the use as a temporary early vote location. The Living Hope Baptist Church located at 4170 S. H. 6 South, College Station, Texas has offered it's facility for use as a temporary early vote location. On motion by Commissioner Cauley, seconded by Commissioner Wassermann, the Court voted unanimously to relocate the temporary early vote location to the Living Hope Baptist Church and to make submission to the Assistant Attorney general, Civil Rights Division, Voting Section, Department of Justice, Washington, D.C. requesting the pre-clearance of the Order pursuant to Section 5 of the Federal Voting Rights Act. The next matter before the Court was the designation of the day of the week and the location for Commissioners Court to convene in regular session each week during the next fiscal year. Commissioner Peters moved to designate each Tuesday Vol 7 a Page ) jC1 Commissioners Court meeting September 27, 2005 4 morning at 9:00 a.m. in the Commissioners Courtroom, Suite 115 of the Brazos County Courthouse with the exception of the third Tuesday of each month when the court will convene at 6:00 p.m. in room 102 of the Brazos Center. Commissioner Wassermann seconded the motion. Commissioners Wassermann, Peters, Cauley and the County Judge voted "Aye". Commissioner Mallard, voted "No". The motion carried. The Court next considered the renewal of the contract with Dr. Rany Cherian for medical services to inmates in the Brazos County Jail and detainees at the Juvenile Detention Center. Term of the contract is from October 1, 2005 through September 30, 2006 and carries a 5 percent increase of the previous year. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to renew the contract with Dr. Rany Cherian. A copy is attached. The next matter for consideration was approval of tax refund applications from the following individuals and/or companies: a) A-Z Club for Tots & Kinds, Inc., payment in error $528.21 b) VOC Brazos Energy Partnership, Over Payment $41.85 c) Accent Tile & Texture, Over Payment $103.24 On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the tax refund Vol Page j q o Commissioners Court meeting September 27, 2005 applications. 5 The Court next considered a request from Constable Precinct 4, Isaac Butler, to appoint Kevin D. Lovell and Clifford Chambers, III as non-paid Deputy Constables. On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to approve the request from Constable Butler to appoint Kevin D. Lovell and Clifford Chambers, III as non-paid Deputy Constables subject to appointment being within the allotted number of deputies. The next matter before the Court was the appointment of two individuals to serve on the board of the Texas Workforce Commission's Local Workforce Development Board. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to appoint the following individuals: Katie Pruitt, Literacy Representative, term 10-01-05 to 06-30-07 Mary Blackburn, Literacy Representative, term 10-01-05 to 06-30-08 The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2005-008, Transportation of Deceased to Medical Examiner. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for Transportation of Deceased to Medical Examiner. Vol g a Page )q/ Commissioners Court meeting September 27, 2005 6 The Court next considered awarding Bid No. 2005-040, Flexible Base/Screenings/Sand. Becky Stephens, Senior Buyer, made the following recommendations that are attached hereto. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to accept the recommendations of the Senior Buyer and award the contracts as noted on the attached sheet. A copy of the bid tabulation is attached. The Court next considered awarding Bid No. 2005-041, Hot Mix Asphaltic Concrete Pavement. Becky Stephens, Senior Buyer, made the following recommendations: Primary Vendor: Young Contractors Secondary Vendor: Texcon On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Senior Buyer and award the contract as noted above. A copy of the bid tabulation is attached. The Court next considered awarding Bid No. 200-043, Lane Striping/Pavement Markers. Becky Stephens, Senior Buyer, made the following recommendations: Primary Vendor: Lone Star Pavement Services Secondary Vendor: N-Line Traffic Maintenance On motion by Commissioner Cauley, seconded by Commissioner Vol 7 a Page 1 `7-1)- Commissioners Court meeting September 27, 2005 7 Peters, the Court voted unanimously to accept the recommendation of the Senior Buyer and awarded the contract as noted. A copy of the bid tabulation is attached. The Court next considered awarding Bid No. 2005-044, Aggregate for Surface Treatment. Becky Stephens, Senior Buyer, recommended acceptance of the bid submitted by Colorado Materials, LTD. On motion by Commissioner Wassermann, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Senior Buyer and award the contract to Colorado Materials, LTD. A copy of the bid tabulation is attached. The Court next considered awarding RFP No. 2005-049, Landscape Maintenance Service. Pat Howard, Purchasing Agent, recommended acceptance of the bid submitted by Green Teams, Inc. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Green Teams, Inc. A copy of the bid tabulation is attached The Court next considered the contract with The Eagle newspaper for classified line advertising. Cost will be $1.00 per line per day and the contract will run November 2005 through October 2006. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously Vol 7a Page 113 Commissioners Court meeting September 27, 2005 8 to approve the contract with The Eagle. A copy is attached. The Court next considered awarding RFP No. 2005-026, Property, Casualty and Workman's Comp Insurance. Don Gray, Insurance Consultant gave a presentation in which he compared the three (3) possible top options. He ran through each one pointing out the strengths and weaknesses. He said that if it were up to him, he would recommend taking option number 3 because the TPEG is based on "Occurrence Policies" which is simple, the county will always cover future claims even if they change companies. Option number 2 is a claims made policy and may or may not cover claims after changing companies. Lorie Hunnicutt, representative of the Texas Association of Counties (option 1 & 2) said that it was never TAC's plan to not cover all claims made. The County Judge asked her to please get that statement in writing for the Court. John Schumang of The Insurance Network of Texas voiced concern on some coverage or lack there of with TPEG. After considerable discussion, the County Judge moved to accept option number 2 submitted by the Texas Association of Counties. Commissioner Cauley seconded the motion. Commissioners Wassermann, Cauley and the County Judge voted "Aye". Commissioner Peters voted "No" and Commissioner Mallard abstained. The motion carried. A copy of the tabulation is attached. Vol '1 a Page / 0 Commissioners Court meeting September 27, 2005 9 The Court next considered an Exemption from Competitive Bidding Requirements for vendors. On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to approve the Exemption of Competitive Bidding Requirements for the vendors on the attached list. The Court next considered a request from Marcus and Tori Trevino for variance from the Brazos County Subdivision and Development Regulations to allow encroachment of the 25 foot building setback line for construction of a 30' x 50' detached garage. The site is located on Coleman Street, Saddle Ridge Subdivision in Precinct 2. On motion by the Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to allow the variance. The next matter before the Court was consideration of a Release of Temporary Construction Easement granted by Lavell C. Cobb to Brazos County on March 25, 2004 affecting 1.78 acres in three (3) separate tracts. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to release its right to go upon the property and the temporary easement. The Court next considered a Release of Temporary Construction Easement granted by Annie C. Rasco to Brazos County on March 25, 2004 affecting a 0.17 acre tract. On Vol °7~2 Page 116 Commissioners Court meeting September 27, 2005 10 motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to release its right to go upon the property and the temporary easement. The next matter before the Court was consideration of a Release of Temporary Construction Easement granted by Dale Chaney and Jake Howard dba Laramie Oil & Gas to Brazos County on March 25, 2004 affecting 1.01 acres in three (3) separate tracts. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to release its right to go upon the property and the temporary easement. The Court next considered acknowledgement of an increase in the County's credit limit with Wal-mart from $6,500 to $10,000 to help procure necessary items for Brazos County Departments during the current state of emergency. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to acknowledge the increase in the County's credit limit with Wal-mart from $6,500 to $10,000; There were no announcements of interest items and possible future agenda topics. There was no citizen input and/or concerns. Under Agency/Board/Committee reports by Court members, the following spoke: Vol '10, Page Commissioners Court meeting September 27, 2005 11 Commissioner Mallard a) Attended a Health Department Board meeting last week. They discussed active cases of West Nile virus, disaster relief for Hurricane Rita victims. There being no further business to come before the Court, the meeting was adjourned. Vol Page I q 7 The foregoing minutes of the Commissioners Court meeting held September 27, 2005 have been examined and are approved in open Court this the g4-- day of NpyP"el- 2005, in Bryan, Lloy Wassermann Commissioner, Precinct 1 Q vL Duane Peters Kenny Malla d Commissioner, Precinct 2 Commissioner Precinct 3 Carey Ca e r. Commissioner, Preci ct 4 Attest* Glriu C aren McQueen County Clerk Vol a Page I q'? Brazos County, Texas. e BRAZOS COUNTY COMMISSIONERS COURT MEETING ON , 200-5-AT 7,`b v Name Organization/Department ~Y"IRI~D~ ~~~en f _L n s N rr h e CkS win. 6 s o-~t e C 6qiztuE1-y T vx-, VIA 7/7 Oukbk) TJ ` 0on Go nle Hea I -I-h P~ ~ k 11 1a M BRAZOS COUNTY COMMISSIONERS COURT MEETING ON -0 200S-AT Name Organization/Department Y~J c qa X0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR NO. 04/05-46.1 thru 04/05-46.6 On this the 27`n day of September 2005 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 27 September 2005 the Courtheard and approved a budget amendment for the 2004-2005 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 25 August 2004 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 27`h day of September 2005. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes 7a aoi BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 46.1 9/27/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 59100000 CR DDEA 57,600.00 0100 11000500 61400000 - DR Insurance 12,600.00 0100 11000500 61740000 DR Telephone 4,300.00 0100 11600500 61880000 DR Utilities 40,700.00 Non-Departmental Su pport: To reallocate funds to cover the shorts e in telephone and utilities line items. 7a aoa BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 46.2 9/27/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 59100000 CR DDEA 296,119.00 0100 11001500 61113000 DR Contingency 296,119.00 0100 11001500 61113000 CR Contingency 130,000.00 0100 11010000 71040000 DR Contract Placement 130,000.00 Contingency: To move the unused DDEA in non-departmental division to contingency. Court Support Costs: To rovide funds to cover the shortage in contract placement line item. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 46.3 9/27/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 48053000 CR Grant-TJPC-Title IV-E ADM 100,000.00 0100 48037300 CR Title IV-E Juvenile Maintenanc 21,850.00 0100 31050000 72590000 DR Professional Fees - Other 121.850.00 Juvenile Title IV-E: To increase the budget for both revenue and expenditure. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 46.4 9/27/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 1700 41006000 CR Fees - Alternative Dispute 2,320.00 1700 11070000 73400000 DR Dispute Resolution Center 2,320.00 EAIternativeDi$putei~e-solution: To increase the budget for both revenue and expenditure. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 46.5 on'7i7nnc FD 0100 0100 0100 DIV 11001500 35500100 35500100 ACCT 61130000 61450000 61450000 PROJ 35500005 35500006 DR/CR CR DR DR ACCOUNT NAME Contin enc Misc. Ex p. - Katrina Misc. Ex . -Rita Increase 25,000.00 20,000.00 Decrease 45,000.00 Emer enc M mt.: To rovide funds for the relief of Hurricane of Katrina and for the preparation of Hurricane Rita. 3 ..tY~l 4Y1° % t}ipd '~F^ Ib. ~ 4 i{N ~a 26(o BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 46.6 9/27/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 31000100 51300000 CR Salary - Staff 27,000.00 0100 31000200 61880000 DR Utilities 27,000.00 Juvenile Services - Detention: To reallocate funds to cover the shortage in utilities line item. ORDER RELOCATING TEMPORARY EARLY VOTING POLLING PLACE WHEREAS, the Commissioners Court of Brazos County, Texas has estabtisheu four temporary early voting polling places in various locations in Brazos County; and WHEREAS, the Commissioners Court is desirous to comply with section 85.062(d)(2) of the Texas Election Code which requires locating one temporary branch early voting polling place in each Commissioner Precinct; and WHEREAS, the Commissioner Court of Brazos County, Texas has been notified by the College Station Utility Customer Service Center, that it will no longer be available for the use as a temporary early vote location; and WHEREAS, the Commissioners Court is desirous of relocating the temporary branch early voting polling place from the College Station Utility Customer Service Center located at 310 Krenek Tap Road, College Station, Texas to the Living Hope Baptist Church located at 4170 S.H. 6 South, College Station, Texas, for the convenience of the voters; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, THAT: Pursuant to section 85.062(d)(2) of the Texas Election Code that one temporary branch early voting polling place be established in each Commissioner Precinct in Brazos County; and THAT the temporary branch early voting polling place located in the College Station Utility Customer Service Center located at 310 Krenek Tap Road, College ~a a, .ans Station, Texas be relocated to the Living Hope Baptist Church located at 4170 S.H. 6 South, College Station, Texas; and THAT submission be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington D.C. requesting the preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. ADOPTED this cK/YYL` day of 6f i e 2005 by a vote of AYES and D NAYS. ATTEST: C e Karen McQueen, County c CONTRACT FOR MEDICAL SERVICES Brazos County, a political subdivision of the State of Texas, (herein the "County") and Dr. Rany Cherian, M.D., a Licensed Medical practitioner in the State of Texas, practicing in Brazos County, Texas, (hereinafter the "Service Provider"), by this agreement and in consideration of mutual promises set forth below have agreed as follows: ARTICLE I JAIL SERVICES 1.01 Scone of Services The Service Provider will, upon referral from the Sheriffs Department (hereinafter referred to as "Jail") treat inmates located in the Brazos County Jail facilities operated by the Sheriffs Department. Treatment may occur both within and without the physical confines of the Jail facilities. Treatment shall include, but not be limited to, on- site emergency treatment. The Service Provider agrees to adopt and implement workplace guidance concerning persons with AIDS and HIV infection and to develop and implement guidelines regarding confidentiality of AIDS and HIV related medical information with regards to inmates being treated for any complaint. 1.02 Reporting Responsibilities The Service Provider, once treatment has been provided, will also be responsible for indicating any necessary therapy, additional follow-up medical treatment or additional medical referral needed to a medical specialist to cover any inmate problem the Service Provider believes would require such therapy or referral. The Service Provider will be responsible for communicating therapy or referral needs to the Brazos County Jail Administrator, or the designated agent. The Service Provider will document all treatment, need for follow-up treatment, any diagnostic tests needed, therapy suggestions and referral needs in note form and file the same in the inmate's medical file. 1.03 Additional Services Services to be provided pursuant to this Contract, but at an additional fee as set forth in Article III herein, include diagnostic testing, whether routine or otherwise, extended long-term medical treatment programs requiring more than a few treatments for a given malady, treatment outside the Jail for medical services provided at clinics operated by the Service Provider. ARTICLE H JUVENILE SERVICES 2.01 Scope of Services The Service Provider upon referral from the Brazos County Juvenile Services (hereinafter referred to as "Juvenile Services") shall treat juvenile inmates, (hereinafter referred to as "Detainees"), that are located in the Brazos County Juvenile Detention Center (hereinafter referred to as "Detention"). Services are to include consultation with detention licensed vocational nurse (herein after referred to as "LVN") and juvenile probation officers (herein after referred to as "JPO") on duty in Detention. Consultation may be by phone or on site. Consultation is to be diagnostic in nature to determine possible medical malady and appropriate medical course of action. Also, the Service Provider will Page 1 of 5 a/© qa , provide physical examinations, as requested, to be conducted at the Juvenile Detention Center, for children being placed in the Juvenile Boot Camp or contract placement facilities. 2.02 Procedure JPO and LVN will routinely on a daily basis handle medical sick call in Detention except when it is beyond their expertise. When medical concerns of Detainees is beyond the ability of LVN, phone consultation with Service Provider will be initiated. If phone consultation is inadequate in both, the JPO in charge and LVN's opinion, on site medical consultation will be requested of Service Provider. 2.03 Additional Services Services to be provided pursuant to this Contract, but at an additional fee as set forth in Article III herein, include diagnostic testing, extended long term medical treatment programs requiring more than minor intervention, testing at the Service Provider's clinics, x-rays, physical examinations in excess of the fifty annual exams as provided in section 2.01 above, lab work or emergency medical treatment in an emergency room. 2.04 Reporting Responsibilities Phone consultation will be documented by JPO/LVN in Detainees' medical Me. On site consultation will require Service Provider to provide case notes in Detainees' medical fide. The Service Provider will inform JPO or LVN during consultation of the need for testing, x-rays, lab work or emergency treatment. The Service Provider will communicate in writing with Juvenile Services, the Detainees need for follow-up treatment or referral to a medical specialist or relocation for medical treatment, which communication shall be made part of the Detainee's medical fide. ARTICLE HI FEES 3.01 Professional Fees For the services outlined in Paragraph 1.01, the County will pay the Service Provider Three Thousand One Hundred and Fifty Dollars ($3,150.00), each month services are provided, consisting of an arbitrary apportionment of $2600 representing ordinary care and $550 representing additional detailed care and record maintenance. For the services outline in paragraph 2.01, the County will pay the Provider an additional $525.00 for each month services are provided. An annual fee of Two Thousand Five Hundred and No/100 Dollars ($2,500.00), shall be paid to the Service Provider for administration services. Additionally, an annual payment of Three Thousand and No/100 Dollars ($3,000.00) shall be paid to provider for addition Liability insurance which names Brazos County as addition insured. The administrative fee of Two Thousand Five Hundred and No/100 Dollars ($2,500.00) and the additional insurance fee of Three Thousand and No/100 Dollars ($3,000.00) shall be paid on December 15`" of the contract year. This Contract shall be from October 1, 2005 through September 30, 2006. Charges for any outside-the-Jail or outside-of-Detention treatment of inmates or Detainees, as appropriate, at any clinic operated by the Service Provider, or a physician's certificate related to a mental health commitment, or treatment of an inmate or Detainee at a hospital emergency room or for any unusual diagnostic charge, laboratory charge or physical exams of Detainees, or extended treatment program made under this contract will be either billed by the Service Provider as provided below, or by the independent laboratory or facility that provides such service. Page 2 of 5 3.02 Min¢ The Service Provider will submit an invoice monthly, within 15 days of the end of each contract month. The Service Provider will bill the County using a standard Invoice for Services for the monthly fiat rate fee. For services not covered by the Service Provider's flat fee, the Service Provider will invoice the County using a standard Invoice for Services, showing Date of Service, Inmate Number, Test or Service Performed with itemized costs for each, and Extended Total, at prevailing prices, which shall also be stated on the bill. The County shall pay for services monthly. The Service Provider will not be responsible for invoicing nor handling any but the related paperwork needed for the orders for such independent laboratory or diagnostic tests as part of this agreement. ARTICLE IV ADMINISTRATION OF CONTRACT 4.01 Transportation If the Service Provider has assessed that an inmate or Detainee needs to be relocated from the Jail or Detention for medical service of any kind or for any reason, this assessment will be relayed at the earliest possible time to the Sheriff', Jail Administrator or his agent, or the Superintended of Detention or Director ofJuvenile Services, as appropriate, so that immediate action can be taken. The Sheriff's Department, or Juvenile Services, as appropriate, shall be responsible for initiating any paperwork which may be needed to re-locate or transport the inmate for such treatment and for the transportation to an appropriate facility. 4.02 Access to Files Once an inmate or Detainee has been referred to the Service Provider, the Service Provider will be allowed to have access to that inmate's or Detainee's personnel and medical file. Additionally, the Service Provider will have access to the medical screening documents used by JPO and LVN to access a Detainee's medical history and potential medical concerns, if such records are not part of a Detainee's personal or medical file. A written request for such access is not required to be filed with the Sheriffs Department or Juvenile Services, as appropriate. Under ordinary circumstances, presenting an inmate or Detainee for medical treatment will be evidence of the authority for access of such records by the Service Provider. 4.03 Su o While on-site, the Sheriff's Department or the JPO or LVN shall be responsible for providing the Service Provider with any reasonable support, assistance or security that may be requested. 4.04 Patient Acceptance The Service Provider is under no obligation to accept for medical treatment an inmate that the Service Provider deems inappropriate for treatment, however, it is not anticipated that this would ever be likely in the course of this contract. ARTICLE V INSURANCE Page 3 of 5 ~a 6,,;; a is 5.01 Each party to this agreement is responsible for maintaining their own liability insurance and worker's compensation insurance, and each party will provide proof of same to the other party on request. The Service Provider shall maintain during the term of this contract a $1,000,000.00 malpractice insurance policy and a General Liability Policy of $1,000,000.00 naming Brazos County, as an additional insured. Service Provider shall provide a Certificate of Insurance for both policies which shall provide for a fifteen (15) days advance notice to County of the cancellation of such policy. ARTICLE VI INDEMNITY 6.01 The Service Provider agrees to and shall indemnify and hold harmless and defend the County, its officers, agents, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of any kind, including all expenses of litigation, court costs, and attorney's fees, for injury to or death of any person or any breach of contract arising out of or in connection with any work done by the Service Provider pursuant to this Agreement. ARTICLE VII INDEPENDENT CONTRACTOR 7.01 In all activities or services performed hereunder, the Service Provider is an independent contractor, and not an agent or employee of the County. The Service Provider, as an independent contractor, shall be responsible for all medical services provided and medical decisions made pursuant to the terms of this Contract. The Service Provider shall supply all materials, equipment and labor required for providing of medical services as required herein. The Service Provider shall have ultimate control over the execution of the work under this Agreement. County shall have no control over any decision, recommendation, or action taken by the Service Provider pursuant to this Contract. 7.02 The Service Provider shall retain personal control and shall give her personal attention to the faithful prosecution and completion of the services contracted for herein and fulfillment of this Agreement. ARTICLE VIII LICENSING 8.01 The Service Provider is required to maintain all applicable licensing permits to practice medicine. Further, all permits to or certification necessary to operate the Provider's clinics shall be maintained. Copies of any applicable licenses are to be filed with Brazos County. ARTICLE IX DEFAULT Page 4 of 5 M, x13 9.01 Events of Default The following occurrences shall be considered events of default: a. Failure to maintain license to practice medicine or any restrictions being placed upon such license by the State Board of Medicine making the providing of services hereunder impossible or difficult. b. Failure to maintain all permits and licenses necessary to keep Service Provider's clinics in operation. e. Cancellation of Service Provider's medical malpractice insurance. Upon an event of default, the County may terminate this Contract on three (3) days written notice mailed by certified mail return receipt requested to the address listed below. ARTICLE X GENERAL PROVISIONS 10.01 Venue The venue of this contract is Brazos County, Texas, and this contract shall be governed by and in accordance with the laws of the State of Texas. 10.02 Termination This contract may be terminated by either party upon thirty (30) days written notice. Such notice shall be mailed return receipt requested to the non- terminating party at the addresses listed below. 10.03 Term The term of this contract will be for twelve (12) months beginning October 1, 2005 and shall terminate on September 30, 2006. The parties are hereby given one (1) option to renew this contract for a period of one (1) year, to follow consecutively upon expiration of the term hereof and of any renewal period, upon the same terms and conditions contained herein. Any changes in the terms or conditions will necessitate the initiation of a new contract. SERVICE PROVIDER rc -L6wp~~ q. 10 or, Rany Chq •i Date BRAZOS By: Randy,Sims, County Judge Date 401 S. 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Do ♦3 gall 8~3`{ g~ya3R °^zII8 Rq$ R a l ME B°e 861S s9s n`S S~ r W O omo 11 D o M rc N m 5 N o O °Mz m 2 0 ~ ~ Nyy O (4 b D z a 7a ,r~3~ alb q 've ~d ate LANDSCAPE MAINTENANCE SERVICE I TABULATION SHEET Courthouse 000,00 Brazos Center Sl6,24, Boonville Cemetery- $7,YtYAO Juvenile Center 511,928:00 TOTAL $47,964.00` AWARD TO: GREEN TEAMS. INC. Date The Eagle CLASSIFIED LINE AD CONTRACT 6 U SOS Cn t -1 n j_!t (Advertiser) agree to publish a minimum of 6 lines per issue in the Bryan/College tation Eagle at a rate i - a0 c,»nt~ per line per day beginning 1 O S and to expire on I Q7 ~ -for 1 mon Shy month / year. Advertiser understands this contract will automatically renew for a like period of time, unless canceled, in writing, 30 days prior to the expiration of the current contract, by either party. Advertiser further understands that failure to meet requirements of contract publication days, minimum lines daily; will result in forfeiture of contract and all ads billed at open rate. The advertiser will be guaranteed a set price per line for the contract period without regard to the number of lineslinches run. This contract rate is based on nine column format. A carrying charge of 1 1'r2% per month will be charged on all accounts not paid in full by the 1 e day of the month following advertising insertion. The Advertiser also covenants to pay all costs incurred by The Eagle enforcing this Contract, including collection and attorney's fees (up to 50% of the amount in default) should the Advertiser default in payment. For value received; Advertiser assigns to The Eagle all rights, title and interest-to all layouts of advertisements placed with . The Eagle which represent the creative effort of the newspaper and/or utilization of its own illustrations, labor, composition or material. Advertiser understands that because of said assignment, he/she cannot authorize photographic.or other reproduction of any such advertising layout appearing in The Eagle in anyotherpublication without the written consent of The Eagle. It is further understood that this assignment does not preclude Advertiser from supplying to other publications similar or identical material or information for production of advertisements by such publications or from suggesting the content or form such advertisements. If disaster, work stoppage, newsprint rationing, or other emergency shall cause publishing difficulties, the Publisher shall have the right to revise this Contract so as to prorate the available space on an equitable basis. (Please print or type this section) ADVERTISER: b Y A 2 O 5 Address: 00 Signed by: Persons authorized place ads: 1,1 For The Eagle ) (Marketing 1729 Briarcrest ACCT: Name: f(a,~~i, 511115 Title: ~4t~✓1 (uirector P O. 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O tlt 0 ~Aa - ~ m arc o 3N a 3 ~ ? romm ~p $i m g c 0 , <a 3 p p 3 S a o n D c g 00 v s v °o A~ A N H N a~ ~R m D 01 a~'Xro v9 m 8 dAigo =mm._. m w4 R. ° z c ' o @ r A 51L m ° D N v < 39 a = w A m r a = . 2 ag ~ F a $ m 8i r o 8 01- 0 m 'a n o a ro o w ~ $ _ w N W V Ol fn A p N O~ m V m l A Cnvm~f) 8mpv8 yC O a, 0 a 3 a 0 g - - om o m Dd o zT_n~m~ p o O< N? O m m N ; E Zu~ x~io -oS3~ ~ ~ M.a gggmcc O 5~a g 0$~n m33 m ~mgo 25 a~N m z 3 ~bZ $ ~ $3m 25 s Q y 4 Mac Zn En 25 v aE = 3, $ S »'o 3 m A s G gn m 8 o ~o c ~ o. a m a m c 3 m ~ 0 w 0 a 0 R> c 0 ~ Q a g ~ 25 $ O n n c- ~r - N c v anc ac a q~ a qg 2004-2005 Exemption List Company Service Law Atmos Energy Utilities 262.024 a 7 - _ Alliance Transportation Group Professional Services -Data Collection/Forecast Stud 262.024(a) (4) Associates For Applied Psychology /Brian Sta ner, Ph.D. Professional Services 262.024(a) (4) Brazos Abuse Intervention Program / Vernon Van Roo y, LPC Professional Services 262.024(a) (4) Brooks Land Survey Co. Professional Services-Surveying 262.024(a) (4) Bruchez, Goss, Mernoff, Thornton & Hawthorne Professional Services-Legal 262.024(a) (4) Bryan Freightliner Captive Replacement Parts 262.024 a 7 D Bryan Texas Utilities Utilities Services - Electricity, Gas & Water 262.024 a 7 C Buchanan Sail Mechanics Professional Services-Engineering 262.024(a) (4) Brush Water Supply Corp. Utilities 262.024 a 7 C Carloma no Surveying, Inc. Professional Services-Consulting & Survey 262.024(a) (4) City of Bryan Emergency Calls 262.024 a 2 City of College Station Emergency Calls 262.024 a 2 Cou-Fal/Prater Captive Replacement Parts 262.024 a D CSC Engineering and Environmental Consultants Professional Services 262.024(a) (2) Department of Educational Psychology/Dave Lawson Ph.D. Professional Services 262.024(a) (4) Department of Psychology / Doug Snyder, Ph.D. Professional Services 262.024(a)(4) Dr. Mahesh Dave Professional Services 262.024(a) (4) Dr. Raney Cherian Professional Services-Medical 262.024(a) (4) Family Psychological Service Professional Services-Counseling 262.024(a) (4) Garrett Engineering Professional Services-Engineering & Survey 262.024(a) (4) Goodwin-Lasiter, Inc. Professional Services-Surveying 262.024(a)(4) Gulf Coast Trades Center Juvenile Placement Services 262.024(a) (4) Halt Control - Responsibility/Roy Lue nitz Ph.D. Professional Services 262.024(a)(4) Pat Hicks LCDC Professional Services 262.04(a)( 4) Hi-Way Equipment Captive Replacement Parts 262.024 a D Ho an's Trucks Captive Replacement Parts 262.024 a D Hunton Trans Services Captive Replacement Parts 262.024 a D Identix Corporation _ Captive Replacement Parts 262.024 a D Idexx Laboratories Captive Replacement Parts 262.024 a D Ikon/rexas Co Captive Replacement Parts 262.024(a) (7) (1)) Indigent Health Care Program Public Health & Safe 262.024(a) (2) J.P. Bowfin Sole Source/Proffessional Services 262.024 a A John Hamilton Professional Services-Appraisals 262.024(a) (4) Junction Five-O-Five Professional Services-Mowing 262.024(a) (4) K.W. Brown & Associates Professional Services-Engineering 262.024(a) (4) Kenned -Holtkam , Inc. Professional Services-Appraisals 262.024(a)(4) Life Sign LLP Patent - AccuSi n Drug Screening 262.024 a A Lutheran Social Services Juvenile Placement Services 262.024(a) (4) Municipal Development Group Professional Services-Engineering 262.024(a)(4) Mustang Tractor Captive Replacement Parts 262.024 a 7 D OSR Water Supply Corp. Utilities 262.024 a C Patterson Architects Professional Services - Architects 262.024(a) (4) Alex Quiros LPC Professional Services 262.024(a) (4) Ra bon Metcalf Engineering Professional Services-Engineering 262.024(a) (4) R. B. Everett Captive Replacement Parts 262.024 a 7 D Rile Engineering Professional Services-Engineering & Surveying 262.024(a) (4) Rimstar International Patent - AocuSi n Drug Screening 262.024 a 7 D Anna Satterfield, Ph.D. Professional Services 262.024(a) (4) S. T. Lovett & Associates Professional Services-Appraisals 262.024(a) (4) Scott & White Clinics Professional Services-Medical 262.024(a )(4) Smith, Portia Professional Services-Counseling 262.024(a )(4) Still Creek Ranch Juvenile Placement Services 262.024(a )(4) Strong Survey Professional Services-Surveying 262.024(a )(4) Texas Commercial Waste Public Health & Safety-Waste Removal 262.024(a )(2) Texas Avenue Medical Clinic Professional Services-Medical 262.024(a )(4) Texas Voting Systems Professional Services-Election Services 262.024(a )(4) The Counseling Center/Ms. Tammera Brown, LPC. Professional Services 262.024(a )(4) Thomas, Tracy Professional Services-Counseling 262.024(a )(4) Tiburon, Inc. Public Safe - 911 Software 262.024(a) (1) Verizon Utility Services 262.024 a 7 C Waste Systems Equipment, Inc. Ca itive Replacements Parts 262.024 a 7 D Wellborn Water Supply Utilities 262.024 a 7 C Wickson Creek S.U.D. Utilities 262.024(a) (7) (C) Winstead, Sechrest and Minick P.C. Paul Martin Professional Services - Le al 1262.024(a) (4) Ja a0