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HomeMy WebLinkAbout2005-09-06-9:00AM-REGULARFit_.ED i`dti5 SEP BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT -2 P Q: 34 THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 6 SEPTEMBER 2005 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance — Commissioner Wassermann 2. Call for citizen's input and/or concerns. 3. Update by Emergency Management on local shelter operations and efforts to assist victims of Hurricane Katrina who have taken refuge in Brazos County. Consider and take action on agenda items 4 — 18: 4. Budget Amendment 04/05-43.1 thru 04/05-43.8 5. Personnel Change of Status. 6. Payment of Claims. 7. Fees to be assessed by the Brazos County Sheriffs Office for requests of public information records by non -governmental entities. 8. Tax Refund Applications for the following: a. DWS Development, Inc. b. Darrell & Crystal Daniel c. John R. & Carol L. Grable d. Franklin Siding & Construction e. John T. & Dana D. Conrad f. Gregory A. & Carla P. Wall g. Doris Scurry Office of the County Judge • 300 East 26th St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361-4503 vett? nt•t: �, t„ Commissioners Court Agenda 6 September 2005 Page 2 9. Order relocating the Polling Place for Election Precincts 18a, 18b, & 18c. 10. Brazos County Order #05-007 prohibiting outdoor burning in Brazos County for ninety (90) days, effective 6 September 2005. 11. Renewal of the Hartford Long Term Disability plan, with no change in rates. 12. Renewal of the Hartford AD&D policy, with no change in rates. 13. Agreement with Colorado County for the placement of juveniles who are awaiting court disposition, an administrative hearing or transfer to another jurisdiction or agency and have been court -ordered to reside at a secure detention facility. Term of agreement is 9/01/2005 through 8/31/2006. 14. Agreement with Colorado County for the placement, rehabilitation and education of juveniles who have been adjudicated as delinquent. Term of agreement is 9/01/2005 through 8/31/2006. 15. Payment Authorization in the amount of $1500.00 to Employment Benefit Services for the processing of outstanding 2003 medical claims. 16. Selection of Hunt Construction Group as the Construction Manager at Risk for the Exposition Center and the Sheriffs Administration Office, contingent upon approval of a contract between Hunt Construction Group and Brazos County. 17. Declaration of surplus property as "salvage" that was advertised for sale in accordance with Local Government Code §263.152 and received no bids, and authorization for either destruction or other disposal. 18. Final Plat of Reliance Meadows, 36.270 acres (one block, ten tracts), W. L. Ellis survey, A-117, Brazos County, Texas. Site is located in Precinct 2. 19. Acknowledgement of the Monthly Reports submitted in August 2005. These reports are available for review in the County Judge's Office. 20. Announcement of interest items and possible future agenda topics. 21. Call for citizen input and/or concerns. 22. Agency / Board / Committee reports by Court members. 23. Adjourn The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. My request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. Vet I a. PAGE_ 1. COMMISSIONERS' COURT REGULAR MEETING SEPTEMBER 6, 2005 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, September 6, 2005 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Wassermann gave the invocation and led the pledge of allegiance. Under citizen input/and or concerns the following spoke: Demetrios Basdekas a) Thanked the Court for conducting the Public Hearings on the budget. To follow up on the comments at the Public Hearing, over the years there have been changes. The Judge is serving as mayor and city manager combined as compared to the cities. Nothing personal, but thinks the County Judge deserves more pay, somewhere around $110,000.00. The Sheriff deserves $100,000. The requirements are continually increasing. Salaries of Commissioners use Vol °7 a Page 3 Commissioners Court meeting September 6, 2005 2 to be that they were required to see to repairing of roads. The salary was based on duties that don't exist anymore. City Council does the same thing for $200.00 per month. The City of College Station and the School Board pay nothing. He recommended raising the salaries of the city council members to $35,000.00 annually. He also said that the salary of the Commissioners should not exceed $35,000.00. He felt that the Commissioners could decide when they run for office again to take a pay cut and show their civic duty. Sooner or later, he believes the Commissioners will have to bite the bullet and take a cut. He will recommend an increase in salary for the employees and to retain the animal shelter. As for item #16 on the agenda, the scope has changed drastically, and the Court should consider voter approval again. The next matter before the Court was an update by Emergency Management on local shelter operations and efforts to assist victims of Hurricane Katrina who have taken refuge in Brazos County. Michele Meade, with emergency management gave a report as to how many evacuees were in the various shelters. Bill Jeanes, Risk Management, also gave a report on the emergency operations. Jim Mann, Chief Deputy reminded the Court that so long as there are evacuees in the shelters, local law enforcement officers are tied up with that. Commissioner Cauley applauded Emergency Management for the information contained on the website. The Court next considered Budget Amendment #04/05-43.1 through 43.8 that would reallocate funds for the District Vol a Page i Commissioners Court meeting September 6, 2005 3 Attorney, Jail Administration, Constable Precinct 3, Ag Extension, Magistrate, and 361st District Court; transfer funds from contingency to Jail Administration, and Emergency Management. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted. A copy of which is attached. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7010573 through 7010799 On motion by Commissioner Mallard, seconded by Commissioner Cauley, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was consideration of fees to be assessed by the Brazos County Sheriff's Office for requests of public information records by non -governmental entities. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to Vol °7 a Page Commissioners Court meeting September 6, 2005 4 approve the attached fees for requests of public information records by non -governmental entities. The next matter for consideration was approval of tax refund applications from the following individuals and/or companies: a) DWS Development, Inc., Over Payment $84.36 b) Darrell & Crystal Daniel, Over Payment $232.56 c) John R. & Carol L. Grable, Over Payment $9.10 d) Franklin Siding & Construction, Over Payment $241.46 e) John T. & Dana D. Conrad, Over Payment $674.14 f. Gregory A. & Carla P. Wall, Over Payment $54.00 g. Doris Scurry, Over Payment $74.00 On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to approve the tax refund applications. The Court next considered adopting an Order relocating Election Precincts 18a, 18b, & 18c. The Court was notified by the Bryan Central Fire Station located at 300 William J. Bryan Parkway that it was not suitable for the conduction of elections. Neal Elementary School has agreed to allow the polling place for Election Precincts 18a, 18b, and 18c in the Neal Recreation Center located at 600 Randolph, Bryan, Texas. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to relocate Election Precincts 18a, 18b, and 18c in the Neal Recreation Center effective on November 8, 2005 and to make submission to the Vol 7 a Page C� Commissioners Court meeting September 6, 2005 5 Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington, D.C. requesting the pre -clearance of the Order pursuant to Section 5 of the Federal Voting Rights Act. The next matter for consideration by the Court was adoption of Order 05-007 Prohibiting Outdoor Burning in Brazos County. As of Sunday, the KBD index was at 565. The Emergency Coordinator recommended adopting the order. On motion by Commissioner Cauley, seconded by Commissioner Wassermann, the Court voted unanimously to adopt Order 05-007 prohibiting outdoor burning in Brazos County for a period of ninety (90) days. The Court next considered renewal of the Hartford Long Term Disability Coverage for County employees. The current rate of $0.55/$100/month will remain in effect. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to renew Hartford Long Term Disability Coverage for County employees. The next matter to be considered was the renewal of the Hartford Accidental Death and Dismemberment for County employees. The current rates of $0.05/$1000/month for the insured person only and $.07/$1000/month for the insured person and eligible dependents will remain in effect. Vol 7 Page �7 Commissioners Court meeting September 6, 2005 6 Commissioner Mallard asked that the Court check with Personnel to see how long it has been since the rates were checked. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to renew Hartford Accidental Death and Dismemberment coverage for County employees. The next matter before the Court was approval of a Pre - Adjudication Contract with Colorado County for the detention of juveniles at the Colorado County Juvenile Facility. They will be held there because a court has found probable cause does exist to believe that a juvenile has engaged in delinquent conduct. This is necessitated because the previous contract with Correctional Services Corporation, Inc., a third part administrator, is terminating and will become invalid on August 31, 2005. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to approve the Pre -Adjudication Contract with Colorado County and authorized the County Judge to execute the document. A copy is attached. The Court next considered approval of a Post - Adjudication Contract with Colorado County for the detention of juveniles at the Colorado County Juvenile Facility. These juveniles have been adjudicated as delinquent. This is Vol e a Page Commissioners Court meeting September 6, 2005 7 necessitated because the previous contract with Correctional Services Corporation, Inc., a third party administrator, is terminating and will become invalid on August 31, 2005. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to approve the Post -Adjudication Contract with Colorado County and authorized the County Judge to execute the document. A copy is attached. The next matter before the Court was approval of a payment authorization in the amount of $1,500 to Employee Benefit Services. The payment authorization was issued by the Personnel Department as a one time only payment for processing outstanding 2003 medical claims that remained prior to Blue Cross Blue Shield becoming the County's healthcare provider. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve payment of the payment authorization. The Court next considered awarding RFQ 2005-038, Construction Manager at Risk for the Expo Center. Pat Howard, Purchasing Agent and the Construction Manager at Risk Selection Committee recommended Hunt Construction Group be awarded the contract contingent on approval of the contract between Hunt and Brazos County. Demetrios Basdekas asked what criteria had been used. The County Judge replied that the RFQ Vol "7 a Page 9 Commissioners Court meeting September 6, 2005 8 was issued and that sixteen (16) firms applied. The four (4) that were selected and interviewed are in the top fifty (50) nationwide. Mr. Basdekas then asked about the Expo Center status. The County Judge described the plan for the type of facility to be built. He went on to say that the rodeo arena will not have air conditioning. He went on to say that he felt the county was still building a great facility while staying within the budget. Mr. Basdekas then asked if the Court had considered adding on to the Brazos Center. The County Judge said that experts and the expo people tell you, you must have some sort of exhibition hall close to a rodeo arena. Mr. Basdekas said the he felt the Brazos Center was the best option. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to accept the recommendation of the Purchasing Agent and the selection committee and awarded the contract to Hunt Construction Group contingent on approval of the contract between Hunt and Brazos County. A copy of the bid tabulation is attached. The Court next considered the declaration of surplus property as salvage. This property was advertised for sale in accordance with Local Government Code §263.152 and received no bids. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to declare Vol 1 2- Page ! to Commissioners Court meeting September 6, 2005 9 the property as salvage and authorized its destruction or other disposal. A list of the property is attached. The Court next considered approval of the Final Plat of Reliance Meadows, 36.270 Acres, (One Block, Ten Tracts), in Precinct 2. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the final plat of Reliance Meadows, 36.270 Acres, (One Block, Ten Tracts as submitted. Under announcement of interest items and possible future agenda topics the following spoke: County Judge a) There will be a Public Hearing on the Tax Rate at 2:00 p.m., Wednesday September 7 in the Commissioners Courtroom There was no citizen input and/or concerns. There were no Agency/Board/Committee reports by Court members. There being no further business to come before the Court, the meeting was adjourned. Vol 1 a Page 1) The foregoing minutes of the Commissioners Court meeting held September 6, 2005 have been examined and are approved in open Court this the Brazos County, Texas. Randy S s Count Judge Duane Peters Commissioner, Precinct 2 Carey C. ley, Jr. Commis oner, Pre in t 4 Attest: County Clerk day of Novc i er Vol a Page I a It , 2005, in Bryan, Lloycj/Wassermann Commissioner, Precinct 1 nny Mall r mmissione Precin Kenny Co cat 3 MEETING ON BRAZOS COUNTY COMMISSIONERS COURT (.01 2005 AT TO o Name Organization/Department ) 1 \\ q \ cJ\. C. alv- VinlCfr__ !?4. Coles /�ir&Gola�a %�lG nfe_,.L41<- a Jwz.4L. 111C r�`C e r-i\-_ C i e 1(U Lti,:1L u 1Rt1, — %ff'& C S 01 `D\ F12iC CAtok,JELL. 77 ,C -pie. ,t(( it, Ica/lei 6 wit, (1, (LI , tai BRAZOS COUNTY COMMISSIONERS COURT 2020QS-ATC?:focobi MEETING O Name Organization/Department {.L( .� It w_ L , . i Lhi_ tut AGIlit J 0 jJ[ c1i CWl_C.C ud t It i it i et.' 74 ltt. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR NO. 04/05-43.1 thru 04/05-43.8 On this the 6th day of September 2005 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct I E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 6 September 2005 the Court heard and approved a budget amendment for the 2004-2005 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 25 August 2004 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 6th day of September 2005. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Rand ims, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes viol 701 PAGE 15 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 43.1 9/6/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 19000100 67281000 CR Equipment - Electronic 1,700.00 0100 19000100 61500000 DR Printing 500.00 0100 19000100 60500000 DR Office Equipment 500.00 0100 19000100 61110000 DR Conference & Seminar 400.00 0100 19000100 60600000 DR Office Supplies 300.00 District Attorney's Office: To reallocate funds to allow for the purchases in departmental support category. VOL PAGE /& BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 43.2 9/6/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 12,500.00 0100 28002000 61806000 DR Travel - Inmate Transport 12,500.00 Sheriff - Jail Admin: To move moneys from Contingency to cover the cost of inmate transportation. V0L l PAGE. )1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 43.3 9/6/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 28002000 59100000 CR DDEA 1,000.00 0100 28002000 72157000 DR Counseling Services 1,000.00 Sheriff - Jail Admin: To reallocate funds to cover the expected expenditure in couseling services. VOL 7Q PAGE. ) 8 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 43.4 9/6/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 30301100 67287000 CR Equipment - Radios 100.00 0100 30301100 67286000 CR Equipment - Other 100.00 0100 30301100 65950000 DR Vehicle Maintenance 200.00 Constable Precinct 3: To reallocate funds to cover the shortage in vehicle maintenance line item. n BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 43.5 9/6/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 0100 35500100 11001500 61450000 61130000 35500005 DR CR Misc. Expenditures Contingency 5,000.00 5,000.00 Emergency Management: To provide funds for Katrina evacuee support. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 43.6 9/6/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 37000100 59100000 CR DDEA 2,040.00 0100 37000100 61801000 DR Travel 2,040.00 0100 37000100 71500000 CR Rental - Equipment 840.00 0100 37000100 60170000 DR Copier/Printer Supplies 500.00 0100 37000100 60600000 DR Office Supplies 340.00 Agriculture Extension: To reallocate funds to allow for spendings in departmental support category. vU 7Q PACE c2! BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 43.7 9/6/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 22600100 61110000 CR Conference & Seminar 913.87 0100 22600100 61801000 CR Travel 680.03 0100 22600100 67342000 DR Furniture 1,593.90 Magistrate: To reallocate funds to allow for the purchase of office furniture. VOL '1a PAGE as BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 43.8 9/6/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 22200100 61500000 CR Printing Equipment - Other 260.00 0100 22200100 67286000 DR 260.00 361st District Court: To reallocate funds for the purchase of a shredder. 40L'a FACE o7-3 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: September 6, 2005 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Attorney Hilburn, David New Hire Juvenile Services Dorsey, Susana State Stipend MPO Burns, Gabriel Resignation Tax Office Knox, Barbara Retirement Approved in Commissioners' Court: September 6, 2005: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) ORDER RELOCATING POLLING PLACE FOR ELECTION PRECINCTS 18a, 18b & 18c WHEREAS, there exists at the present time a certain polling place which cai be used for the purpose of conducting election; and WHEREAS, the polling place for Election Precincts 18a, 18b & 18c are located at the Bryan Central Fire Station, 300 William J. Bryan Pkwy, Bryan, Texas; and WHEREAS, the Commissioner Court of Brazos County, Texas has been notified that Bryan Central Fire Station located at 300 William J. Bryan Pkwy, Bryan, Texas is not suitable for the conduction of elections; and WHEREAS, Neal Elementary School has agreed to allow the polling place for Election Precincts 18a, 18b & 18c to be located in the Neal Recreation Center located at 600 N. Randolph, Bryan, Texas; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS, THAT: 1. Pursuant to Section 43.031 of the Texas Election Code that the location of the polling place for Election Precincts 18a, 18b & 18c be located at the Neal Recreation Center located at 600 N. Randolph, Bryan, Texas; and 2. That the change of the location of the polling place for Election Precincts 18a, 18b & 18c be effective on November 8, 2005. 3. That submission be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington D.C. requesting the preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. ADOPTED this (dR day of September, 2005 by a vote of C AYES and NAYS. ATTEST: Karen McQueen, Coun y Clerk t Q7a FACE .249 t-76 BRAZOS COUNTY BRYAN, TEXAS ORDER NO. 05-007 PROHIBITING OUTDOOR BURNING IN BRAZOS COUNTY WHEREAS, the Commissioners Court of Brazos County finds that circumstances present in all or part of the unincorporated area of the county create a public safety hazard that would be exacerbated by outdoor burning; IT IS HEREBY ORDERED by the Commissioners Court of Brazos County that all outdoor burning is prohibited in the unincorporated area of the county for ninety (90) days from the date of adoption of this Order, unless the restrictions are terminated earlier based on a determination made by the Texas Forest Service or this Court. This Order is adopted pursuant to Local Government Code §352.081 and other applicable statutes. This Order does not prohibit outdoor burning activities related to public health and safety that are authorized by the Texas Natural Resources Commission for (1) firefighter training; (2) public utility, natural gas pipeline or mining operations; (3) planting or harvesting of agricultural crops; or (4) burns that are conducted by a prescribed burn manager certified under Section 153.048, Natural Resources Code, and meet the standards of Section 153.047, Natural Resources Code. In accordance with Local Government Code §352.081 (h), a violation of this Order is a Class C misdemeanor, punishable by a fine not to exceed $500.00. ADOPTED this 6th day of September, 2005 by a vote of if -- ayes and D nays. an. Sims, County Judge ATTEST: Karen McQueen, County Clerk Office of the County Judge • 300 East 26th St. • Suite 114 • Bryan, Texas 77803 • Fax: (979) 361-4503 '.jut 703 EX i/3 AGREEMENT THE STATE OF TEXAS § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF COLORADO THIS AGREEMENT is made as of the (ate day of 5-t cr , 2005, by and between COLORADO COUNTY, TEXAS (hereinafter referred to as "Service Provider"), and -Brazos COUNTY, TEXAS (hereinafter referred to as "Contracting County"), acting by and through its duly authorized representatives. WHEREAS Contracting County is responsible for the detention of juveniles where a court has found that probable cause does exist to believe that a juvenile has engaged in delinquent conduct; WHEREAS Service Provider operates a pre -adjudication secure detention program (hereinafter referred to as the "Program") at the COLORADO COUNTY JUVENILE FACILITY (hereinafter referred to as the "Facility") for the temporary secure custody of juveniles who are awaiting court disposition, an administrative hearing, or transfer to another jurisdiction or agency; WHEREAS Contracting County would like to use the Facility to place juveniles who have been court -ordered to reside at a secure detention facility; NOW, THEREFORE, in consideration of the mutual promises contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowl- edged, the parties hereto agree as follows: 1. The term of this Agreement begins on September 1, 2005 and ends on August 31, 2006. 2. Contracting County is responsible for insuring that each juvenile proposed for placement at the Facility is placed pursuant to a proper Order of Detention issued after a court conducted detention hearing in accordance with the Texas Family Code. 3. The Facility will provide room, board, recreational opportunities, library services, and supervision 24 hours per day; the Facility will also arrange with local school officials to provide instruction in accordance with local school district policies. 4. The Facility will provide routine medical and dental services. For purposes of this Agreement, the term "routine medical and dental services" means services that can be provided at the Facility and are limited to ordinary and regular physical, dental and vision examinations, immunizations, first aid, sick call, check ups, the administration of medications, and other preventative care, treatment and medical services which typically could be rendered by nursing staff without direct supervision of a physician or under standing orders of a physician. The Facility is authorized to arrange for emergency care and treatment for any juvenile who suffers an injury or acute illness. Contracting County agrees that it will be solely responsible for the payment of the cost of any and all non -routine medical and Page 2 dental services, including, but not limited to: medications administered to a juvenile, eyeglasses or other corrective lenses, and for all emergency care or treatment arranged for the juvenile by the Facility, including, but not limited to: surgery, x-rays and hospitalization. Except for emergency services, no medical costs will be incurred without prior written approval of Contracting County. 5. Contracting County agrees to pay $86.00 per juvenile per day for each day that a juvenile is in detention at the Facility. 6. If a juvenile placed in detention at the Facility is thereafter found, in the sole judgment of the Facility Administrator, to be dangerous, unmanageable or physically or mentally unfit or unsuitable, or to have a physical or mental health condition that would or might endanger the juvenile or the other occupants of the Facility, the Facility Administrator will notify the herein designated contact person or contact entity for Contracting County (hereinafter sometimes referred to as "Contact Person") and Contracting County will immediately remove the juvenile from the Facility. 7. Service Provider will identify goals and outputs that relate to the Program and will document measurable outcomes. 8. Service Provider agrees that it shall be accountable for delivery of quality service and for compliance with the following goals, outputs and measurable outcomes relating to the Program. Goals, Outputs & Measurable Outcomes A. 90% of all juveniles proposed for placement in the Program will be accepted into the Program. B. 100% of all juveniles in the Program who are not physically incapacitated will have at least one hour of organized physical activity per day and at least one hour of unscheduled activity per day. C. The Facility Administrator will develop a program that provides for coordination with local school officials to provide instruction in accordance with local school district policies. The program will include any one of the following: a. coordinating with the school liaison officer to help ensure that residents stay current with school work while in detention; b. basic skills training; c. remedial and special education; and d. cooperative alternative education programs. Page 3 9. Service Provider agrees to require subcontractors to provide certification of eligibility to receive state funds if required by Texas Family Code Section 231.006. 10. Service Provider agrees to adhere, and will require subcontractors to adhere, to all applicable state and federal laws and regulations pertinent to the provision of services under this Agreement. 11. Service Provider understands that state funds may be used to pay for the service provided under this Agreement and agrees to account separately for the receipt and expenditure of any state funds received from Contracting County pursuant to the Agreement. Such accounting will be done in accordance with generally accepted accounting principles and is subject to annual audit by Contracting County. 12. Service Provider agrees to retain all applicable records for a minimum of three (3) years or until any pending audits and all questions arising therefrom have been resolved, and shall make available, for TJPC inspection, all contractual agreements with subcontractors. 13. Service Provider agrees to permit Contracting County to conduct periodic financial and programmatic monitoring to ensure performance of and compliance with the contractual provisions of this Agreement. 14. Service Provider agrees that the Facility will accept any juvenile, otherwise qualified hereunder, without regard to such juvenile's race, religion, creed, color, sex or national origin. 15. No officer, member or employee of Contracting County and no member of their governing body and no other public officials who exercise any functions or responsibilities in the review or approval of this Agreement or the services to be provided under this Agreement shall participate in any decision relating to this Agreement which affects his or her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof 16. Contracting County has the right to terminate this Agreement if Service Provider fails to achieve the goals, outputs and measurable outcomes set forth in this Agreement or otherwise comply with the terms of this Agreement in any material respect, and such failure continues for a period of thirty (30) days following the receipt by Service Provider of written notice from Contracting County identifying such failure. 17. Service Provider has the right to terminate this Agreement by giving Contact Person at least thirty (30) days advance written notice of its intention to do so. 18. Contracting County and Service Provider may mutually agree to terminate this Agreement at any time. VOL 'i__ PAGE V Page 4 19. Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that this clause concerning the authority to audit funds received directly or indirectly by subcontractors through Service Provider and the requirement to cooperate are included in any subcontract it awards. 20. The individual or individuals signing this Agreement on behalf of Contracting County guarantee that they have been fully authorized by Contracting County to execute this Agreement on behalf of Contracting County and to validly and legally bind Contracting County to all terms and provisions in this Agreement. 21. The contact person or contact entity for Contracting County for purposes of this Agreement ("Contact Person"), together with relevant contract information, is as follows: Name: iDev5 Vatic v Title: arc dp Telephone Number: (4<i) Ff23 - 354 c Fax Number: (gig) $23 - <12t E-mail Address: d vancc.' On. "'Mans - f xc. us The Contact Person or contact information may be changed at any time by Contracting County by providing written notice by mail, fax or e-mail, to Service Provider. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates set forth below. CONTRACTING COUNTY COLORADO COUNTY By: Title: Date: 41uco o [51091.agm/000503] By: Title: Date: VOLA_ PAGE 031 AGREEMENT THE STATE OF TEXAS § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF COLORADO THIS AGREEMENT is made as of the (04- day of S n e -- , 2005, by and between COLORADO COUNTY, TEXAS (hereinafter referred to as "Service Provider"), and 'C3i^c eis COUNTY, TEXAS (hereinafter referred to as "Contracting County"), acting by and through its duly authorized representatives. WHEREAS Contracting County is responsible for arranging and supervising the placement of juveniles who have been adjudicated as delinquent; WHEREAS Service Provider manages and operates a post -adjudication secure correctional program (hereinafter referred to as the "Program") at the COLORADO COUNTY JUVENILE FACILITY (hereinafter referred to as the "Facility") for the rehabilitation and education of juveniles who have been adjudicated as delinquent; WHEREAS Contracting County would like to place juveniles who have been adjudicated as delinquent in the Program at the Facility; NOW, THEREFORE, in consideration of the mutual promises contained herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowl- edged, the parties hereto agree as follows: 1. The term of this Agreement begins on September 1, 2005 and ends on August 31, 2006. 2. Contracting County is responsible for insuring that each juvenile proposed for placement in the Program at the Facility is placed pursuant to a proper Order of the Juvenile Court. The Order must require each juvenile to follow the rules and regulations of the Facility and must otherwise be satisfactory to the Facility Administrator. Upon request, the Facility Administrator will furnish suggested language for inclusion in the Order. 3. The Facility will provide room, board, recreational opportunities, individual and group counseling, and supervision 24 hours per day; the Facility will also arrange for educational instruction at a level commensurate with each juvenile's academic level. 4. The Facility will provide routine medical and dental services. For purposes of this Agreement, the term "routine medical and dental services" means services that can be provided at the Facility and are limited to ordinary and regular physical, dental and vision examinations, immunizations, first aid, sick call, check ups, the administration of medications, and other preventative care, treatment and medical services which typically could be rendered by nursing staff without direct supervision ofa physician or under standing orders of a physician. The Facility is authorized to arrange for emergency care and treatment for any juvenile who suffers an injury or acute illness. Contracting County agrees that it will VOL /723 PAGE 5 Page 2 be solely responsible for the payment of the cost of any and all non -routine medical and dental services, including, but not limited to: medications administered to a juvenile, eyeglasses or other corrective lenses, and for all emergency care or treatment arranged for the juvenile by the Facility, including, but not limited to: surgery, x-rays and hospitalization. Except for emergency services, no medical costs will be incurred without prior written approval of Contracting County. 5. Contracting County agrees to pay $86.00 per juvenile per day for each day that a juvenile is in the Program at the Facility. 6. Due to the physically demanding and challenging requirements of the Program, the Facility may adopt physical and mental standards that each juvenile must meet in order to be accepted for placement in the Program. 7. If a juvenile accepted for placement in the Program at the Facility is thereafter found, in the sole judgment of the Facility Administrator, to be dangerous, unmanageable or physically or mentally unfit or unsuitable for the Program, or to have a physical or mental health condition that would or might endanger the juvenile or the other occupants of the Facility, the Facility Administrator will notify the herein designated contact person or contact entity for Contracting County (hereinafter sometimes referred to as "Contact Person") and Contracting County will immediately remove the juvenile from the Facility. 8. Service Provider will identify goals and outputs that relate to the Program and will document measurable outcomes. An individual case plan will be placed in each juvenile's case management file that clearly identifies the goals and outputs for that juvenile with the objective of developing a self-sufficient, self-reliant, competent and contributing member of society. 9. Service Provider agrees that it shall be accountable for delivery of quality service and for compliance with the following goals, outputs and measurable outcomes relating to the Program. Goals, Outputs & Measurable Outcomes A. 90% of all juveniles proposed for placement in the Program will be accepted into the Program. B. 100% of all juveniles participating in the Program will have individual case plans that identify goals and objectives specific to each juvenile. C. 85% of all juveniles participating in the Program will successfully complete the Program. Page 3 D. Each juvenile accepted into the Program will be given an opportunity to receive educational instruction at a level commensurate with the juvenile's academic level. 10. Service Provider agrees to require subcontractors to provide certification of eligibility to receive state funds if required by Texas Family Code Section 231.006. 11. Service Provider agrees to adhere, and will require subcontractors to adhere, to all applicable state and federal laws and regulations pertinent to the provision of services under this Agreement. 12. Service Provider understands that state funds may be used to pay for the service provided under this Agreement and agrees to account separately for the receipt and expenditure of any state funds received from Contracting County pursuant to this Agreement. Such accounting will be done in accordance with generally accepted accounting principles and is subject to annual audit by Contracting County. 13. Service Provider agrees to retain all applicable records for a minimum of three (3) years or until any pending audits and all questions arising therefrom have been resolved, and shall make available, for TJPC inspection, all contractual agreements with subcontractors. 14. Service Provider agrees that it will permit Contracting County to conduct periodic financial and programmatic monitoring to ensure performance of and compliance with the contractual provisions of this Agreement. 15. Service Provider agrees that the Facility will accept any juvenile, otherwise qualified hereunder, without regard to such juvenile's race, religion, creed, color, sex or national origin. 16. No officer, member or employee of Contracting County and no member of its governing body and no other public officials who exercise any functions or responsibilities in the review or approval of this Agreement or the services to be provided under this Agreement shall participate in any decision relating to this Agreement which affects his or her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. 17. Contracting County has the right to terminate this Agreement if Service Provider fails to achieve the goals, outputs and measurable outcomes set forth in this Agreement or otherwise comply with the terms of this Agreement in any material respect, and such failure continues for a period of thirty (30) days following the receipt by Service Provider of written notice from Contracting County identifying such failure. 18. Service Provider has the right to terminate this Agreement by giving Contact Person at least thirty (30) days advance written notice. Page 4 19. Contracting County and Service Provider may mutually agree to terminate this Agreement at any time. 20. Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that this clause concerning the authority to audit funds received directly or indirectly by subcontractors through Service Provider and the requirement to cooperate are included in any subcontract it awards. 21. The individual or individuals signing this Agreement on behalf of Contracting County guarantee that they have been fully authorized by Contracting County to execute this Agreement on behalf of Contracting County and to validly and legally bind Contracting County to all terms and provisions contained in this Agreement. 22. The contact person or contact entity for Contracting County for purposes of this Agreement ("Contact Person"), together with relevant contract information, is as follows: Name: LZiu9 Vance Title: Qrcdcr- Telephone Number: &gig.) ke-3-35-1/54 Fax Number: (%ic) 723-4(-1! E-mail Address: avanc's- c Co. laz'acts .-fx. us The Contact Person or contact information may be changed at any time by Contracting County by providing written notice by mail, fax or e-mail, to Service Provider. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates set forth below. CONTRACTING COUNTY COLORADO COUNTY By: Title: Date: [51092.agm/000503] By: Title: Date: VOL AGE O5 1. Desk/tables 2. REQUEST FOR SALVAGE DESIGNATION All in major need of repair -#77 This property was offered to Brazos County departments with no response, and then advertised at public auction with no bids received. THE ITEMS LISTED ABOVE ARE APPROVED FOR SALVAGE DESIGNAT ON: Randy Si , County Judge CCADS— date GENERAL ORDER 40 PUBLIC INFORMATION POLICY 40.01 PURPOSE. The objective of the Public Information Policy is to identify and recover costs associated with providing copies of public information are based on estimated average costs to Brazos County Office of the Sheriff. pi 7 40.01.01 COMPLIANCE. This chapter corresponds to and complies with the Texas Administrative Code, Title 1, Part 5, Chapter 111, Subchapter C. § 111.63 - Cost of Copies of Public Information and Texas Government Code, Chapter 552 Subchapter F - Charges for Providing Copies of Public Information. 40.02 GENERAL. The fees outlined in 40.04 have been established in consideration with costs associated to obtaining records at the request of the public. A. All requests will be submitted in writing. E -mails and faxes accepted. . B. Itemized statement will be available upon solicitation for any request under $40.00. C. Subsequent to an itemized estimate statement provided to the requestor for consideration, the requestor must respond in writing within 10 business days after the date the statement is sent that the estimated charges would be accepted. If no response is received the request is considered automatically withdrawn. 40.03 REQUIREMENTS. A. Photo identification required. B. All fees collected will be on a cash basis only. C. Exact change is required. D. Commercial accounts available that will be billed on a monthly cycle. 40.04 FEES. A Record -Requests Color Photos Per Photo $ 5.00 Criminal Record Summary $ 5.00 Certification 4/ - 4 - -, itie" oir is $1.00 Offense Repo s $ 5.00 B. Open Records Requests Programming Per Hour $ 28.50 Formatting & Labor Per Hour $ 15.00 Media (CD's only) Per Disk $ 5.00 Copies Per Page $ .50 40.05 ITEMIZED STATEMENTS. Itemized statements will be provided for all requests for a copy of public information that will result in the imposition of a charge that exceed $40.00. A. AppendixA—Itemized Estimate Form B. Appendix B — Itemized Invoice Form APPROVED: APPROVED COPY FOR YOUR FILES From: Debbie L. Lockledge Date: gicy, 45 Ranc 'ims, County Judge date JIM MANN, CHIEF DEPUTY WAYNE DICKY, JAIL, ADMINISTR IOR BRYAN, FEXAs 77803-5359 BRAzos COUNTY OFFICE OF THE SHERIFF CHRISTOPHER C. KIRK 3oo E. 26m ST. Sucre 105 Estimate for Public Information Request Date: 8/31/2005 To: Quantity Description Cost Extended Price Total Due Note: Please forward your response in writing within 10 business days from the date of this statement to ensure processing. If no response is received, this request is considered automatically withdrawn. OFFICE (979) 361 -4 100 ADMINISTRATION (979) 3614148 FAX (979)361-4170