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BRAZOS COUNTY
ie- c:i000NTYCLERK
BRYAN, TEXAV,/z "IiIY. Ll RYAN, TEXAS
BY
NOTICE OF
AND A(
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSION ON 9 AUGUST 2005 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET,
SUITE 115, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Cauley
2. Call for citizen's input and/or concerns.
3. Presentation of a check by the Research Valley Partnership representing funds derived
from the sale of the DecisionOne property.
Consider and take action on agenda items 4 - 22:
4. Budget Amendment 04/05-39.1 thru 04/05-39.5
5. Personnel Change of Status.
6. Payment of Claims.
7. Appointment of Presiding Judges and Alternate Judges for elections conducted by Brazos
County. Appointments will be for a two year term, ending on 31 July 2007.
8. Consulting Agreement with Ben Sanford & Associates for assistance with identifying,
cataloging and analyzing telecom and data lines, trunks and circuits, and a review of
customer service records and billing information
9. Service Provider Contract with Adam Saenz, Ph.D., licensed Psychologist in the State of
Texas, for supervision of the Associate Staff Psychologist for the Brazos County Juvenile
Services Department.
Office of the County Judge • 300 East 2e St. . Suite 114 • Bryan, Texas 77803 • Fax: (979) 3614503
VOL W PAGE 160
Commissioners Court Agenda
9 August 2005
Page 2
10. Tax Refund Applications for the following:
a. Bryan Homes (2)
b. Luv Homes (2)
c. Kenny & Laure Perkinson
11. Collection of fees for the Dispute Resolution Center.
12. Brazos County Treasurer's Report for the Month of June 2005, and the quarter ending
6/30/2005.
13. Permission to advertise Bid #2005-040 Flexible Base TF° .
14. Permission to advertise Bid #2005-041 Hot Mix Asphalt.
15. Permission to advertise Bid #2005-042 Culverts, Various Types.
16. Permission to advertise Bid #2005-043 Lane Striping / Pavement Markers.
17. Permission to advertise Bid #2005-044 Aggregate for Surface Treatment.
18. Renewal of current contract with RP Lee Pest Control for an additional year with no
increase in price. Term of agreement is 10/01/2005 through 9/30/2006.
19. Requisition #00005185 for the purchase and installation of a AbleScan Document Image
Scan Station for the County Clerk
20. Award of the annual contract for Janitorial Service for the Justice of the Peace and
Constable for Precinct 3 and the Justice of the Peace for Precinct 2.2 offices to Howell
Service Corp. Term of agreement is 10/01/2005 through 9/30/2006.
21. Renewal of RFP #2004-036R, Auctioneer Services, with SWICO Auctions with no
increase in price. The new RFP is #2005-033R.
22. Request from Wickson Creek Special Utility to construct a road bore in the right of way
of Dick Elliott Road approximately 0.4 mile from FM 974 for water line installation. Site
is located in Precinct 2.
23. Acknowledgement of the Investment Report for the quarter ending 6/30/2005.
24. Announcement of interest items and possible future agenda topics.
25. Call for citizen input and/or concerns.
26. Agency / Board / Committee reports by Court members.
27. Adjourn
The Brazos Center is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services
must be made two business days before the meeting. To make arrangements, call (979) 3614102.
VOL 417/)
PAGE MO /
COMMISSIONERS' COURT
REGULAR MEETING
AUGUST 9, 2005
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos County Commissioners
Courtroom in the Courthouse in Bryan, Brazos County, Texas,
beginning at 9:00 a.m. on Tuesday, August 9, 2005 with the
following members of the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Cauley gave the invocation and led the
pledge of allegiance.
Under citizen input/and or concerns the following spoke:
Demetrios Basdekas
a) He requested information on agenda item
number 3 and would like to express concern
over this matter. He saluted the Sheriff
and agrees with higher wages for law
enforcement. He hopes the Commissioners
Court grants the Sheriff's request. He
added that County employees are in the same
situation. He said that maybe the Court
feels constrained but they should do the
right thing. He said to move away from the
stigma that County employees are underpaid.
Vol Page 1(,o R
Commissioners Court meeting August 9, 2005
You often refer to them as the Courthouse
family but don't just refer to them, take
them in as family also. He then told the
Sheriff that maybe he should run for County
Judge.
Commissioner Mallard
a) He commented that we can say that Mr.
Basdekas is in favor of raising taxes to
fund the Sheriff's department salary
increases. Mr. Basdekas said no, it is a
matter of prioritizing. Finally if raising
taxes is what it takes, then so be it.
2
The next matter before the Court was the presentation by
the Research Valley Partnership of a check representing funds
derived from the sale of the DecisionOne property. Todd
McDaniel, President of the Research Valley Partnership (RVP)
introduced Celia Goode Haddock. Mrs. Haddock thanked the
Court for the good, long standing relationship between the
Court and the RVP looked forward to continuing that
relationship to help further development in the community.
She then presented the check to the Court and asked that it be
held as funding for further development. Demetrios Basdekas
asked to speak and then asked if they got the best deal they
could for the property. Mrs. Haddock replied that the
property was sold for more than the appraised value. Mr.
Basdekas asked again if this was the best they could get. The
County Judge replied that yes it was. Mr. Basdekas asked why,
because not many can afford a building like that. Again, Mr.
Vol 0? C) Page 163
Commissioners Court meeting August 9, 2005
Basdekas was told that the building sold at a good price. Mr.
Basdekas then said that a lot of this had happened in secrecy.
The Court next considered Budget Amendment #04/05-39.1
through 39.5 that would reallocate funds for Justice of the
Peace, Precinct 2, Place 2, County Court at Law # 2, and
Extension Service; and transfer funds from contingency to
Court Support Costs and transfer funds from Miscellaneous-
other into the District Attorney Crime Fund. On motion by
Commissioner Peters, seconded by Commissioner Wassermann, the
Court voted unanimously to approve the budget amendment as
submitted. A copy of which is attached.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Cauley, seconded by
Commissioner Mallard, the Court voted unanimously to approve
the changes as submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
7009596 through 7009871
On motion by Commissioner Peters, seconded by Commissioner
Cauley, the Court voted unanimously to approve the Claims as
submitted.
On motion by Commissioner Cauley, seconded by
Vol o Page 1&4
Commissioners Court meeting August 9, 2005 4
Commissioner Mallard, the Court voted unanimously to appoint
the following persons as presiding judge and alternate judge
for the current voting year at the following voting precincts:
Pct. # Presidina Judae Alternate Judae
1
Tom McGarth (R)
2abc/82
Dorothy Crancer (R)
3ab
Charles Opersteny (R)
4abc/79/
43
Alta Salpetro (R)
5ab
Nora Lee Moore (R)
6
Lois Williams (R)
lab
Lola Peterson (R)
8
Karen Tohkubbi (R)
9
A. J. Bockholt (R)
10ab
Michael Holt (R)
11
Arthur Betties (R)
12
Karl Williams (R)
13
Betty Gibson (R)
14/49/
55/57
Olga De La Cruz (R)
15/53
Marjorie Wright (R)
17
Alvin Halbrook (R)
18abc
Barbara Seim (R)
20
Marvin Emshoff (R)
21
Sandra Cooper (R)
23
Jerry Pitts (R)
24
Renee Titus (R)
25
Ruthie Littlejohn (R)
26
Jim Gerbig (R)
27ab
Lynn Mills (R)
28b/68
Mary Ann Crenshaw
(R)
30/77/19
Martha Murphy (R)
31
Jean McDermott (R)
32
Rap Postelwaite (R
)
33/72/74
Jim Titus (R)
34
Charlotte Bergstad
(R)
35ab
Glenda Baker (R)
36
Doris Emshoff (R)
38
Barbara Cooper (R)
39
Patricia Lassiter
(R)
40
Barbara Petty (R)
Vol
r)D Page
1(06
Commissioners Court meeting August 9, 2005 5
41/28a/42 LouEllen Ruesink (R)
45/44/46/
47 George McDonald (R)
78/81
52/16 Joe Lecour
54 Alan Waldie (RO
62/29 Lambert Wilkes (R)
63ab Eileen Kent (R)
70ab/64/
67 Kristi Hardy (R)
80 Eric Jacobson (R)
The next matter before the Court was approval of a
Consulting Agreement with Ben Sanford & Associates for
assistance with identifying, cataloging and analyzing telecom
and data lines, trunks and circuits, and a review of customer
service records and billing information. The proposal also
includes identifying and pursuing refunds from Verizon for any
over billings that may be discovered. Fees not to exceed
$4,500.00 (36 hours) plus $400.00 for estimated expenses for a
total of $4,900.00. On motion by Commissioner Mallard,
seconded by Commissioner Cauley, the Court voted unanimously
to enter into a consulting agreement with Ben Sanford &
Associates. A copy of the contractual agreement is attached.
The Court next considered entering into a Service
Provider Contract with Adam Saenz, Ph.D., for supervision of
the Associate Staff Psychologist for the Brazos County
Juvenile Services Department. Services to be rendered and
hourly rates are listed on the attached contract. On motion
Vol 7 0 Page 1(0 ~
Commissioners Court meeting August 9, 2005 b
by Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the service provider
contract and authorized the County Judge to execute the
document. A copy is attached.
The next matter for consideration was approval of tax
refund applications from the following individuals and/or
companies:
a) Bryan Homes (2), Over Payment $10.34 & $12.71
b) Luv Homes (2), Over Payment $188.71 & $6.21
c) Kenny & Laure Perkinson, Over Payment $19.16
On motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to approve the tax
refund applications.
The next matter for consideration was the funding of the
Alternative Dispute Resolution System. HB 282 passed by both
the House and Senate of the state legislature sets a fee not
to exceed $15.00 to be taxed, collected and paid as other
court costs in each civil case filed in a county or district
court in the county including a civil case relating to probate
matters but not including suit for delinquent taxes or
condemnation proceedings under Chapter 21, Property Code. The
Justice Courts are authorized to collect an amount not to
exceed $5.00 for civil cases filed but not for a suit for
delinquent taxes or an eviction proceeding, including a
Vol 0 Page 1(07
Commissioners Court meeting August 9, 2005 7
forcible detainer, a forcible entry and detainer or a writ of
re-entry. On motion by Commissioner Peters, seconded by
Commissioner Wassermann, the Court voted unanimously to
increase the fees collected from $3.00 to $5.00.
On motion by the County Judge, seconded by Commissioner
Peters, the Court voted unanimously to receive, approve and
order filed as submitted the Treasurer's report for June 2005.
A copy of which is attached to and made a part of these
minutes.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2005-04C
Treatment. The County Engineer asked that the
be taken off the description. On motion
Peters, seconded by Commissioner Wassermann,
unanimously to authorize the Purchasing Agent
bids for Flexible Base.
, Flexible Base
word "Treatment"
by Commissioner
the Court voted
to advertise for
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2005-041, Hot Mix Asphalt.
On motion by Commissioner Wassermann, seconded by Commissioner
Peters, the Court voted unanimously to authorize the
Purchasing Agent to advertise for bids for Hot Mix Asphalt.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2005-042, Culverts, various
Vol 10 Page ) b ff
Commissioners Court meeting August 9, 2005 8
types. On motion by Commissioner Peters, seconded by
Commissioner Wassermann, the Court voted unanimously to
authorize the Purchasing Agent to advertise for bids for
Culverts, various types.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2005-043, Lane
Striping/Pavement Markers. On motion by Commissioner Peters,
seconded by Commissioner Mallard, the Court voted unanimously
to authorize the Purchasing Agent to advertise for bids for
Lane Striping/Pavement Markers.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2005-044, Aggregate for
Surface Treatment. On motion by Commissioner Peters, seconded
by Commissioner Wassermann, the Court voted unanimously to
authorize the Purchasing Agent to advertise for bids for
Aggregate for Surface Treatment.
The Court next considered renewal of the annual contract
with RP Lee for Pest Control Services. RP Lee has agreed to
provide services for another year with no increase in price.
On by Commissioner Wassermann, seconded by Commissioner
Peters, the Court voted unanimously to renew the annual
contract with RP Lee for Pest Control Services.
The Court next considered approval of requisition No.
Vol 07 0 Page 1 (0 9
Commissioners Court meeting August 9, 2005 9
00005185 for the purchase and installation of a AbleScan
Document Image Scan Station for the County Clerk's office.
The requisition is in the amount of $15,396.00. On motion by
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the requisition and
authorized the County Judge to sign the document.
The Court next considered awarding the annual janitorial
contract for Justice of the Peace and Constable, Precinct 3
and Justice of the Peace, Precinct 2, Place 2. Marcia Mann,
Buyer, recommended awarding the contract to Howell Service
Corporation. On motion by Commissioner Mallard, seconded by
Commissioner Peters, the Court voted unanimously to accept the
recommendation of the buyer and award the contract to Howell
Service. A copy of the bid tabulation is attached.
The next matter before the Court was the renewal of RFP
#2004-036R, Auctioneer Services, with SWICO Auctions. SWICO is
willing to continue the service with no price increase. On
motion by Commissioner Peters, seconded by Commissioner
Wassermann, the Court voted unanimously to renew RFP #2004-
036R.
The Court next considered the request from Wickson Creek
Special Utility District to construct a road bore for
waterline installation in the right-of-way of Dick Elliott
Vol 120 Page 1 °7°
Commissioners Court meeting August 9, 2005 10
Road approximately 0.4 mile from FM 974. The site is located
in Precinct 2. The County Engineer stated that all appeared to
be in order and recommended approval. On motion by
Commissioner Peters, seconded by Commissioner Mallard, the
Court voted unanimously to approve the request from Wickson
Creek Special Utility District and authorized the
installation. A copy of the request is attached hereto.
The Court acknowledged receipt and ordered filed as
submitted the Treasurer's Quarter Ending June 30, 2005
Investment Report. A copy of which is attached to and made a
part of these minutes.
Under announcement of interest items and possible future
agenda topics the following spoke:
County Auditor
a) Concerning agenda item #11, asked if there
has been any discussion on changing civil
fees. The County Judge will discuss this
with the County Clerk and place it on next
week's agenda if need be.
Commissioner Mallard
a) The Court will be attending the Texas
Association of Counties conference in Austin
beginning Wednesday and ending Friday. They
will be discussing legislative issues.
Under citizen input and/or concerns, the following
spoke:
Vol °7~ Page 171
Commissioners Court meeting August 9, 2005 11
Demetrios Basdekas
a) Referring to the DecisionOne sale of
property which he thought was terribly
flawed, he stated that in the process of
making a decision, the process itself is
just as important as the decision.
Under Agency/Board/Committee reports by Court members,
the following spoke:
County Judge
a) On next week's agenda there will be a
presentation by the City of College Station
concerning College Avenue and University
Drive.
There being no further business to come before the Court,
the meeting was adjourned.
Vol " D Page 1 'i 4
The foregoing minutes of the Commissioners Court meeting held
August 9, 2005 have been examined and are approved in open
Court this the p w day of NOVep,~r , 2005, in Bryan,
Lloy~ Wassermann
Commissioner, Precinct 1
Duane Peters Kenny Mall
Commissioner, Precinct 2 Commissione , Precinc 3
C:L 14
Carey C u ey, Jr.
Commis inner, Precinct 4
Attest:
Karen McQueen
County Clerk
Vol q O Page 1 13
Brazos County, Texas.
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON ✓ 200SAT
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VOL ')b PAGE I 1 ~
BRAZOS COUNTY COMMISSIONERS COURT
MEETING ON 200 7 AT f W At.,
VOL 70 PAGE
#-V
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR
NO. 04/05-39.1 thru 04/05-39.5
On this the 9`s day of August 2005 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct I
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 9 August 2005 the Court heard and approved a budget amendment for the
2004-2005 budget year for Brazos County, Texas; and
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted 25 August 2004 the
following amendment(s) to the original are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 9`h day of August 2005.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By:
Original: County Clerk's Office and
attached to the original budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
VOL PAGE
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 - 39.1
8/9/2005
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3400
19200100
61210000
CR
Court Costs
300.00
3400
19200100
60600000
CR
Office Supplies
150.00
3400
19200100
61110000
CR
Conference & Seminars
200.00
3400
19200100
61620000
CR
Subscriptions & Publications
200.00
3400
19200100
61801000
CR
Travel
400.00
3400
19200100
51640000
DR
Hourly - Temp.
2500.00
3400
19200100
53100000
DR
Social Security
220.00
3400
19200100
53800000
DR
Worker's Comp
30.00
3400
46055000
CR
Miscellaneous - Other
1500.00
D.A. Crime Fund:
To increase the budget for misc. revenue and temporary workers.
VOL 10 PAGE /r/7
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 - 39.2
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
24201200
61801000
DR
Travel
225.00
0100
24201200
59100000
CR
DDEA
225.00
Justice of the Peace Pct. 2 Place 2 - to move funds to allow for an increase in hotel I I
Hotel is host hotel.
VOL 0/0 PAGE / 760'
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 - 39.3
ororonnc
FD
0100
0100
0100
0100
0100
DIV
F3 100100
23100100
23100100
23100100
23100100
ACCT
60600000
61801000
61110000
61900000
65200000
PROJ
DR/CR
CR
CR
DR
DR
DR
ACCOUNT NAME
Office Supplies
Travel
Conference & Seminar
Visiting Court R orters
Copier Maintenance
Increase
305.00
166.86
82.00
Decrease
305.00
248.86
County Court at Law #2:
To reallocate funds from office sup
plies and travel line items to cover the
shorta a in various account line items.
VOL 19 PAGE II c/
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 - 39.4
si4nnn5
FD
DIV
ACCT
PROJ
DR/CR
V ACCOUNT NAME
Increase
Decrease
0100
0100
0100
0100
37000100
37000100
37000100
37000100
61620000
65400000
67203000
67286000
CR
CR
CR
CR
Subscri tions & Publications
Grounds Maintenance
Minor Computer Hardware
Equipment - Other
120.00
500.00
275.00
100.00
0100
37000100
71520000
CR
Rental - Vehicles
210.00
0100
37000100
61801000
DR
Travel
1,205.00
Agriculture Extension:
To reallocate funds from various account line items to cover the expected ex enditure in travel.
VOL W PAGE 190
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 - 39.5
sionnnc
FD DIV ACCT PROJ DR/CR V ACCOUNT NAME Increase Decrease
0100 11010000 61020000 DR Autos 30,000.00
0100 11001500 61130000 CR Contingency 30,000.00
Court Support Costs - To move mone s to allow for more autos ex enditures than
ci ated
anti
VOL Id PAGE ~~l
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: August 9, 2005
Department Submitting Information: Human Resources
)ose of Submissions: Consider and Take Action on Chan
Department Submitting Employee Request Action Requested
Request(s) Applies To
Constable Precinct 4
Ybarra, Carlos
Pineda,John
Resignation
New Hire
Juvenile Services
DeLeon, Rachel
Jackson, Onshuntay
Russell, Tommy
Blankenship, Marc
Wick, Bruce
Dowling, John
Resignation
Resignation
Resignation
Tranfer within Dept.
Tranfer within Dept.
State Stipend
Road & Bridge
Killian, Dawn
Resignation
Approved in Commissioners' Court: August 9.
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
VOL lD FacE 10d
CONSULTING AGREEMENT
THIS AGREEMENT, by and between Ben Sanford & Associates, Inc., hereinafter referred to as
CONSULTANT, and Brazos County, hereinafter referred to as CLIENT, is as follows:
WITNESSETH
WHEREAS, CLIENT is desirous of obtaining advice, counsel and assistance in the definition and solution
of certain telecommunication problems it has now, or anticipates encountering in the future; and
WHEREAS, CONSULTANT possesses the experience, expertise, familiarity with the industry and
capacity to fulfill said need of CLIENT, and is willing to assist CLIENT as herein described for the fee set
forth;
NOW THEREFORE, for and in consideration of these premises, the mutual promises and covenants
contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties agree as follows:
CLIENT HEREBY engages CONSULTANT for the period of three (3) months to render the CLIENT
such consulting services as are more particularly described in the attached "Exhibit A", which services
CONSULTANT agrees to render to CLIENT on the terms and conditions set forth.
II
CLIENT AGREES to pay CONSULTANT, for said consulting services, a fee as enumerated in "Exhibit
B". CLIENT shall authorize CONSULTANT to deal with applicable vendors by written Letter of Agency.
III
A CREDIT CHARGE of two percent (2%) per month on the unpaid balance shall be charged to CLIENT
on all invoices remaining unpaid for more than thirty (30) days, and all costs of collection, including
reasonable attorney fees and expenses, shall be home by the CLIENT in the event any invoices are not
paid in a timely manner.
IV
THIS AGREEMENT SHALL constitute the entire agreement of the parties, shall inure to the benefit of the
parties hereto, their heirs and assigns forever, and any amendment, modification, or alteration shall be of
no force and effect unless embodied in writing and executed by the parties concerned. Signatures below
must be dated within sixty days of one another.
Offered By:
Ben Sanford
Ben Sanford & Associates, Inc.
Company
President
Title Date
VOL 't)() PAGE / '3
EXHIBIT A
SERVICES TO BE PERFORMED
1. Obtain & extensively review customer service records from Verizon.
2. Confirm that monthly service for telco services is charged correctly.
3. Confirm existence and use of all lines.
4. Create new or enhance existing Excel database of telecom local and data services.
5. If overcharges, pursue and collect from vendors.
6. Request traffic studies on your trunk groups, either through telco central office or Brazos County
Nortel Meridian PBX.
7. Analyze the raw data from the reports.
8. Discuss the results with vendors as needed.
9. Perform final optimization computations.
10. Present report with options and recommendations to Client in person.
EXHIBIT B
FEESCHEDULE
Hourly fees are $125.
Total Fee for Services Shall Not Exceed $4,500 (36 hours), plus estimated expenses of $400, for a
total of $4,900.
Expenses include automobile travel at .35 per mile and misc. expenses supported by receipts.
Refunds pursued and obtained from vendors shall be compensated at 45% to BSA, 55% to Brazos
County. BSA shall not participate in future savings realized as a result of lowered monthly costs and
optimized trunking.
Invoices shall be rendered monthly, or at completion of major tasks.
Additional hours requested by Client for activities outside the scope of this agreement shall be invoiced at
$125.00 per hour plus expenses.
Initials:
BSA
Client
t~
VOL 70 PAGE /9`
BRAZOS COUNTYIUVENILE SERVICES DEPARTMENT
f R. J. Holmgreen Brazos County Juvenile Justice Center
1904 West SH 21, Bryan, TX 77803
Phone: (979) 823-3544; Fax: (979) 823-4211
Purchase of Juvenile Services
SERVICE PROVIDER CONTRACT
In accordance with the provisions of the Texas Administrative Code Chapter
465.2, and the Texas Juvenile Probation Commission Standards, Brazos County
Juvenile Services and Adam, Saenz, Ph.D., licensed Psychologist in the state of
Texas, hereinafter called the Service Provider, agree that:
SERVICES TO BE RENDERED:
The specialized professional services to be provided by the service provider are:
1. Supervision of the Associate Staff Psychologist of Brazos County Juvenile
Services (hereafter called supervisee) in assessment duties, including
reviewing methods and findings of current psychological evaluations as
ordered by the court and requested by the juvenile services department.
Reviewing shall be indicated as necessary by the service provider's
signature on reports conducted and completed by the Associate Staff
Psychologist.
2. All other duties required by the service provider in the process of clinical
supervision, including but not limited to the following:
a. Be qualified as a licensed Psychologist in the state of Texas; provide
verification of this qualification to Juvenile Services. The supervisor
shall maintain this credential for the duration of the supervision.
b. Provide supervision on the agreed-upon basis.
c. Conduct supervision as a professional endeavor, making a reasonable
effort to ensure the supervisee's competence in practice and
assessment.
d. Conduct supervision according to the APA code of ethics.
e. Provide oversight over testing information and clinical impressions of
the supervisee.
RESPONSIBILITY OF SUPERVISEE:
Supervisee shall:
1. Attend supervision on the agreed-upon basis
2. Apprise the supervisor of the diagnoses and method of diagnosis for each
assessment completed.
VOL "7d PAGE /
3. Provide in a timely manner appropriate, current raw data and clinical
materials for supervision as requested by supervisor.
4. Participate in supervision in keeping with the APA code of ethics.
5. Maintain licensure as a Psychological Associate in the state of Texas.
PROGRAM OBJECTIVES:
The service provider will review psychological evaluations completed by
Associate Staff Psychologist as necessary. The service provider will NOT
provide direct services to juveniles in the capacity of a service provider for
Brazos County Juvenile Services.
QUALITY ASSURANCE INDICATORS:
The service provider will provide the service of supervision for the Brazos County
Juvenile Services Associate Staff Psychologist on an as needed basis only and
within a reasonable time period.
FEE ASSESSMENT:
One Hour of Supervision ..................................................$150.00 per Hour
Payment is to be made monthly. Claim for payment will be submitted no later
than ten (10) days from the last day of the month for which payment is being
requested. Each bill/invoice will contain a brief description of services provided
and the rate of which services have been billed.
RECORD KEEPING:
The service provider will retain applicable records as required by law and until
any pending audit is completed. The corresponding records of the services will
be kept and made available to the Texas Juvenile Probation Commission if
required for inspection.
The Associate Staff Psychologist will maintain records of supervision and time
required for supervision.
TERM I NATION/D E FAU LT:
In the event of a default of the service provider, Brazos County Juvenile Services
may cancel or suspend the contract and the service provider shall be entitled to
recover for all services provided prior to the cancellation date, or shall repay any
funds advanced for services not yet rendered.
All licenses, legal certifications, or inspections required for services and all State
and federal lawns and local ordinances must be complied with by the service
VOL 7~ PAGE 18
provider and supervisee. Failure to comply with this requirement shall be treated
as default.
If either the service provider or Juvenile Services must terminate this contract for
any reason, thirty (30) days of written notice must be provided before doing so.
Signed this date by:
Director of Brazos County Juvenile Services Date
Service Provider
Date
Supervisee Date
VOL 90 PAGE 11~7
4j
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Randy Sims, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
for in the Revised Statutes of the State of Texas. (Texas Local Government Code,
114.026)
Witness my hand this (rj day of A.D. 2005
/tee
aren McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this jZL day of
2005.
Randy SimsAounty Judge
Lloyd W6ssermann, Commissioner Precinct #1
Duane Peters, Commissioner Precinct
Kenny Mallard, o issioner Pr c net #3
C y Caul , ommissioner P eand
Treasurer's Reports for the MONTH of JUNE 2005 and
QUARTER ENDING 06/30/2005.
VOL ~O PAGE /80'
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VOL ~O PAGE 189
• 1, UY
This Service Agreement ("AgreetncaV) is effective on 10 11 l 0S between Howell Service
Corporation C'HSC) whose address is P. O. Box 11171, College Station, Texas 77842 and Brazos County J.F. (tie
"Cilenf) who" adds is 1900 North Earl Rudder FreewayBryan, Texas 77802.
1. The tam of this Agreement will continue in full force for one (1) year, beginning with the effective date and
automatically extended on each anniversary date. Client mutt give a five (5) day notice to HSC in which to cure any
defeat is performance to the reasonable satisfaction of the Client. If HSC cares such defects within such five day
period, this agreement shall remain in full force and effect. However If the defect in performance is not sadslaetort7y,
cared at the end of the fifth (5th) day or if the lane becomes a continual problem Wbich most a brought to the
attention SC by a ant on ■ recarTipp b`ds the client shall notify HSC in writing, vla certified mail, a
Final Notice of the fm7ure to satisfactorily care the defect and the Agreement shall terminate thirty (30) days
from the date of the Final Notice.
2. The Client denims to have HSC perform cleaning services (the "Services') at the Premises located at 1900 Nordt
End Re* Eymmy. Bryan Texas 77802 (the "Promises") in accordance with the Specifications attached berew.
3. In consideration for the Services provided by HSC, Client will pay to HSC $150.00 per mouth based upon the
Specifications attached hereto. Amounts for the Services will remain unchanged for a period of one (1) year unless there
is an agreed to change is the Specifications attached hereto regarding: 8equancy of service, size of premises and/or
duties performed. A late charge of 1.5% per month (18% per annum) will be paid to HSC qt any payments not..... . .
received within fifleaa (15) days of the invoice date. Monthly br'lliag will occur on the 150 of the current month.
The Client agrees to reimburse HSC for all costs and expenses incurred in canneodon with the collection of past due
amounts and fees due herounda, including reasonable attorney s foes. In the event MC breaches the Agreement, HSC
agrees to reimburse Client for actual damages, but not consequential / incidental / punitive damages.
4 In the performance of the Services hereunder, HSC shall maintain the status of an independent contractor with the
sole authority to coauvl and direct the performance of the details of the Services being provided by HSC. The manner
means and methods of performing the Services are under the sole control of HSC so long as they are lawfal. HSC will
solely and entirely be responsible for HSC acts. The Services required must meet the approval of the Cued end shall be
subject to the Clients general right of inspection to secure the satisfactory completion thereof HSC shall comply with
all federal, state and the municipal laws, rules and regulations that are now or may in the future became applicable to
HSC under this Agreement. Eurdw more HSC agrees to comply with all Inks, policies and standards of the Client
applicable to HSC performance of the Services. HSC will account for and pay for its awn federal and state income
taxes and self-employment was as required by the Internal Revenue Service.
5. It is agreed that HSC will select all representatives to perform its obligations hereunder, Client warrants, covenants
and agrees that during the term of this Agreement and within out hundred and eighty (180) days after termination, that
Client will not employ any employees, agents, representatives, or franchisees of HSC, HSC warrants, covenants and
agrees that during the tam of this Agreement and within one hundred and eighty (180) days after termination, it will not
employ any employees, agents, representatives or franchisees of Client.'
6. HSC warrants and guarantees Out services bereuuder shall be provided in a professional and worl®anlilm manner
and that the services performed shall comply with all applicable federal, state and local government laws, regulations,
and requirements. including, not limited to, applicable federal or state OSHA regulations and guidelines, governing the
use of clean-up and disposal of materials used. HSC farther warrants and guarantees services hereunder shall be
performed by adequately trained and competent personnel.
7. During the term of this Agreement, HSC shall secure and maintain at all times during the term of this Agreement, at
HSC sole aq&nse, general liability insurance with limits not loss than $1,000,000 per occurrence with a reputable and
financially viable insurance carrier, naming the Clicat as an additional insured. In addition, HSC shall same and
maintain workers compensation insurance as requested by state law. HSC agrees to famish Client with proof of the
insurance described heroin.
8. The undersigned that has executed this Agreement on behalf of the Client warrants and represents that he/she has
full authority to enter into this Agreement on behalf of the Client, and that the Client is the own" of the premises, This
Agreement will be binding upon the parties hereto and their respective successors and assigns.
VOL PACE 30
-.....,..emu vv,., „u, „v. V I V . . V JJV 1 r, UU
9. HSC agrees to indannify and hold barniless the Client, its officers, directors, employees and representatives from
and against any liabilities, claims or damages (including reasonable attorneys, fees and court costs) arising out of any
aox or omission constituting negligence or willful misconduct on the part of HSC, its employees representatives or
agents arising out of HSC performance under this Agreement. This section shall survive the termination of this
Agreement
10. At the option of Client or HSC, all disputes, controversies and claims of any kind arising from or relating to this
Agreement will be settled through binding arbitration with the American Arbitration Association at its Bryan, Texas
office- The Arbitrator's decision will be conclusive and unappeasable. This provision will survive the termination or
expiration of this agreement
Then patties hereto, impending to be legally bound, have signed this Agreement on the date below.
Brazos County J.P. Howell Service Corporation
1900 N. Farl Rudd eway P. O. Box 11171
Htyan 778 College Station Texas 77842
Authorized t Of
Company Authorized Agent of Company
Printed ante: IY15 Printed Nam: U.L.
Title: t) 44 e{C _ Title: 1 s c yla~~~
Pate of Authorization Date
"Fo~ 10 nu Pr/
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: August 9, 2005
ITEM: Request from Wickson Creek Special Utility District to construct a road bore in the
right of way of Dick Elliott Road approximately 0.4 mile from FM 974 for water line
installation. Site is located in Precinct 2.
SOURCE OF FUNDS: N/A
REQUIREMENTS:
1. No work will be permitted between front slope and/or back slope.
2. All installation(s) shall be constructed in designated utility easements, if applicable. If no
utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-
way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent geotechnical testing firm; copies of all test results shall
be furnished to the office of the Brazos County Engineer.
5. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of
Transportation, and all other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SU~ APPROVED B
Richard F. Vance, P.E. Commissioner E. Duane Peters
County Engineer Precinct 2
0005-074 i"
This Request is ApproveAZ / Denied ❑ by Commissioners' Court
Date: pl9122^ J-~
Randy Sims~County Judge
VOL ~D PAGE I R
REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal notice is hereby given that (applicant) Wickson Creek Special Utility District
proposes to place a (type) waterline within- across x the right-of-way of
(road) Dick Elliott Rd. in Brazos County, Texas as follows:
The location or description of the proposed installation is more fully shown by 3
copies of the drawings attached to this notice.
I understand and agree that
1. The County Engineer must be notified 72 hours prior to the beginning
of construction in order that he, or his designated inspector, may
inspect the actual installation.
2. All damage to the roadways and rights-of-way will be repaired to their
original condition to the satisfaction of the County Engineer.
3. Brazos County reserves the right to require Applicant to relocate or
lower any such line at no cost to Brazos County, should same
become necessary due to widening or lowering, or other alteration of
the roadway or right-of-way.
4. Brazos County will in no way be responsible for any damage which
might occur to any existing utility lines in the right-of-way.
5. The line will be constructed and maintained on the County right-of-way in
accordance with the Utility Accommodation Policy which was adopted by the
Texas Department of Transportation on May 29, 1989.
6. The line or lines will be constructed no less than twenty-four inches (24")
lower than the lowest part of the drainage or bar ditch and the drainage is to
be considered at least two feet (2') below the center of the roadway.
7. All sites will be barricaded during the construction period.
Construction of this line will begin on or after the 9ttday of August 20 05,
plc h'~, R;,•~~l~f
Prci-
Re: Cedar Ridge
Firm: Wickspu Special Utility District
By: ✓
Title: General Manager
Address: P. 0. Box 4756
Bryan, Texas 77805
Phone: 979-589-3030
APPROVED BY COMMISSIONERS'
COURT ON:
Date
dy Si
Ili! '70 PAGE
Page 1 of 1
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5888
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Brazos County Courthouse
DATE: August 1, 2005
300 E. 26th, Suite 313 Bryan, Texas 77803
TO: Hon. Randy Sims, County Judge
Hon. Lloyd Wassermann, Commissioner
Hon. Duane Peters, Commissioner
Hon. Kenny Mallard, Commissioner
Hon. Carey Cauley, Commissioner
Candy Gallego, Administrative Assistant
FROM: Kay Hamilton, County Treasurer
RE: Quarter Ending 06/30/2005 Investment Report
(979) 361-4340
This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment
Act, which requires quarterly reporting of investment transactions to the Commissioners' Court.
The Brazos County Investment portfolio earned an average yield of 2.9245% on $10,188,292.25
invested with TexPool for the quarter ending 06/30/2005. Investment interest deposited during
the quarter was $73,935.36. The total investment interest earned year-to-date was $181,316.64.
The average Earnings Credit Rate on checking account interest during the past quarter was 3.40%
netting $370,236.31 of interest earned for the quarter. Year-to- date checking account interest
was $915,253.99. Combined interest total earned as of 06/30/2005 was $1,096,570.63. The
weighted average maturity of the invested funds was i day due to the liquidity of funds invested
with TexPool and on deposit at First American Bank.
At the end of the second quarter of 2005, yields from various investment products were as
follows:
CITIBank accounts
TexPool
Agencies of the Federal Govt.
Commercial Paper
Treasury Bills
3.5% daily liquidity
3.0583% daily liquidity
3.5%
3-month maturity
3.69%
6-month maturity
3.86%
12-month maturity
3.27%
3-month maturity
2.97%
3-month maturity
3.13%
6-month maturity
105% collateralized
The investment opportunities available to Brazos County that would exceed the rate being earned
on the CITIBank accounts have maturity dates in the 6-month to 12-month range and are not
collateralized. Therefore, purchasing agencies in that range would present a maturity risk with
little, if any, justifying reward. The depository contract provides a rate that adjusts as rates
increase - 3-month Treasury rate + 55 basis points - which continues to produces a competitive
rate with the least amount of risk of loss of principal (105% collateralized) as well as the least
amount of maturity risk (daily liquidity). The investment strategy for Brazos County, therefore,
remained unchanged for the second quarter of 2005, and the majority of county funds remained in
the Brazos County depository.
41~23
KAY HAMILTON
County Treasurer
vni- ~0 ppq / 95
Summary of Portfolio Changes
Fund Group 1
Beginning Book Value (03/31/2005) $10,114,356.89
Beginning Market Value (03/31/2005) $10,114,356.89
WAM at Beginning Date 1 Day
Change to Market Value $ 73,935.36
Ending Book Value (06/30/2005) $ 10,188,292.25
Ending Market Value (06/30/2005) $ 10,188,292.25
Unrealized Gain/[Loss] 0.00
WAM at Ending Date 1 Day
Investment interest deposited:
Checking Account Interest Earned:
October 2004
$ 14,557.80
(1.7805%)
$ 62,896.20
(2.27%)
November 2004
$ 15,230.98
(1.8491%)
$ 65,456.92
(2.61%)
December 2004
$ 17.632.51
(2.0685%)
$ 73,353.94
(2.74%)
Q/E 12/31/04
$47,421.29
$201,707.06
January 2005
$ 19,063.91
(2.2325%)
$ 103,306.97
(2.89%)
February 2005
$ 18,859.99
(2.4406%)
$ 112,721.31
(3.09%)
March 2005
$ 22.036.09
(2.5708%)
$ 127.282.34
(3.29%)
Q/E 03/31/05
$59,959.99
$343,310.62
April 2005
$ 22,936.72
(2.7591%)
$ 122,120.30
(3.31%)
May 2005
$ 25,453.22
(2.9563%)
$ 125,443.20
(3.40%)
June 2005
$ 25.545.42
(30583%)
$ 122.672.81
(3.50%)
Q/E 06/30/05
$73,935.36
$370,236.31
YTO TOTALS
$181,316.64
$915,253.99
Attached are the following reports:
1) Quarterly Investment Activity Report
2) TexPool Investments
3) Cost Amount Summary of Investment
4) Investment by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to
the Investment Policy of Brazos County and is being managed under the investment strategy of
said policy as approved by the Commissioner's Court of Brazos County.
-20055
kay HAilton, County Treasurer Date
'Z 61-4- 0
T rri White, Chief Deputy Treasurer ate
Sims, County Judge date
L PAGE JqI
QUARTER ENDING 0613012005 INVESTED FUNDS ACTIVITY REPORT
VOL ~O PAGE ) 97
FUNDI - POOLED FUND GROUP
VOL 70 PAGE / T,?
TEXPOOL INVESTMENTS (OCT.2004-SEPT.2005) PAGE 1
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INVESTMENTS BY FUND GROUP AND STRATEGY TYPE
FUND 1 - POOLED FUND GROUP
General Fund
$
Health Endowment Fund
$
State Lateral Road
$
Courthouse Security
$
Voter Registration
$
Vehicle Inventory Tax Interest
$
General Obligation Debt Svc.
$
General Permanent Impv.
$
Exposition Center Fund
$ 2,037,658.44
C.O. Issue 2003
$ 5,094,146.13
C.O. Issue 2004
$ 3,056,487.68
BOOK VALUE OF ALL INVESTED FUNDS FOR JUNE 2005 $ 10,188,292.25
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