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HomeMy WebLinkAbout2005-08-02-9:00AM-REGULARFILED BRAZOSCOUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA 2005 JUL 2q P I: 48 KAREN 11cC,.EEN,000NTY CLERK BRAZ SCOUNTY.BRYAN,TEXAS BY .DEPUTY BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 2 AUGUST 2005 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Commissioner Wassermann 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3 -17: 3. Budget Amendment 04/05-38.1 thru 04/05-38.4 4. Personnel Change of Status. 5. Payment of Claims. 6. Brazos County Order 05-004 adopting the National Incident Management System as the standard for incident management. 7. Payment of $8,700.00 from contingency to Esi Acquisition, Inc. for the software support plan for WcbEOC from 1 August 2005 to I August 2006. Cost is shared with the City of Bryan and the City of College Station, who will be asked to provide reimbursement to Brazos County for $2,900.00 each. 8. Tax Refund Applications for the following: a. Wells Fargo Bank (2) d. Joann Gonzales b. Basa Development, Ltd. e. Melvin Ray & Jacqueline Nutall c. Ronnette Conerway Office of the County Judge • 300 East 26'" St. Suite 114 • Bryan, Texas 77803 • Fax: (979) 361-4503 VOL r1c) PAGE 138 Commissioners Court Agenda 2 August 2005 Page 2 9. Request from the Sheriffs Office for approval of the non-profit status of the Salvation Army, and acknowledgement that this organization provides a public service to Brazos County. 10. Approval of the annual update for the Local Emergency Planning Committee. 11. Renewal of the current contract with Rochester Armored Car Company with no increase in prices. Term of agreement is 1 October 2005 through 30 September 2006. 12. Renewal of current contract with G&L Services for grease trap pumping with no increase in price. Term of agreement is 1 October 2005 through 30 September 2006. 13. Renewal of the annual contract with A-1 Fire & Security for inspection of smoke detectors at detention centers with no increase in price. Term of agreement is 1 October 2005 through 30 September 2006. 14. Renewal of Bid #2004-032R, Pharmaceuticals, with Contract Pharmacy Services with no increase in price. New bid number will be 2005-039R. 15. Renewal of the current contract with Fort Bend Services for water treatment with no increase in prices. Term of agreement is 1 October 2005 through 30 September 2006.. 16. Sale of a 1999 Ford Crown Victoria to the Precinct One Volunteer Fire Department, as per Local Government Code chapter 263.152 (1). 17. Wickson Creek's Special Utility District's cost estimate of $8,500.00 to relocate 1,500 ft. of 4" water line (at the County's request) to accommodate Elmo Weedon Road improvements. Site is located in Precinct 3. 18. Acknowledgement of the Monthly Reports submitted in July 2005. These reports are available for review in the County Judge's Office. 19. Announcement of interest items and possible future agenda topics. 20. Call for citizen input and/or concerns. 21. Agency / Board / Committee reports by Court members. 22. Adjourn The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. VOL 90 PAGE 137 COMMISSIONERS' COURT REGULAR MEETING AUGUST 2, 2005 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, August 2, 2005 with the following members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Absent; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Wassermann gave the invocation and led the pledge of allegiance. There was no citizen input/and or concerns. The Court next considered Budget Amendment #04/05-38.1 through 38.4 that would reallocate funds for Certificates of Obligation Issue 2004, Juvenile Services-Academy, District Clerk Administration and, increase the budget for donated property. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve Vol f7 o Page 14-0 Commissioners Court meeting August 2, 2005 2 the budget amendment as submitted. A copy of which is attached. The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 7009424 through 7009595 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the Claims as submitted. The next matter before the Court was consideration of Order # 05-004 adopting the National Incident Management System as the standard for incident management. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to adopt the Order adopting the National Incident Management System as the standard for incident management. A copy of the Order is attached hereto. The court next considered payment of $8,700.00 from contingency to Esi Acquisition, Inc. for the software support plan for WebEOC from August 1, 2005 to August 1, 2006. The Vol 10 Page 141 Commissioners Court meeting August 2, 2005 3 County Judge asked the Director of Emergency Management why not invoice the cities in advance for their portion rather than seeking reimbursement after the fact. He then moved to approve payment of $2,900.00, which is Brazos County's portion only. Commissioner Peters seconded the motion and it carried unanimously. The next matter for consideration was approval of tax refund applications from the following individuals and/or companies: a) Wells Fargo Bank (2), payment in error $562.28 & $283.63 b) Basa Development, Ltd., Over Payment $9.78 c) Ronnette Conerway, Over Payment $100.00 d) Joann Gonzales, Over Payment $88.04 e) Melvin Ray & Jacqueline Nutall, Over Payment $30.62 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve the tax refund applications. The Court next considered if the Salvation Army provides a public service to the county or to a political subdivision located in whole or in part in the county. The Texas Attorney General issued an opinion that it was not appropriate for a non-profit organization to benefit from labor provided by county inmate work crews. The 79th Legislature HB 129 was filed to fix the problem and passed in both the House and Vol '7 a Page 14a Commissioners Court meeting August 2, 2005 4 Senate. According to the amended Code of Criminal Procedure Statute, Article 43.10 (4): .....at the Sheriff's request, the Commissioners Court determines that the nonprofit organization provides a public service to the county or to a political subdivision located in whole or in part in the county; On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to declare that the Salvation Army provides a public service to the county or to a political subdivision located in whole or in part in the county and authorized the Sheriff to provide the organization with an inmate work crew. The next matter before the Court was to update the Local Emergency Planning Committee Membership. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to update the list with the names of the following individuals: Ralph Day - Chairman Jim Mann Brazos County Sheriff's Office Bob French - KBTX-TV Sharon Zambryski - American Red Cross Dick Zimmer - Texas Transportation Institute Kelly Durham - Brazos Animal Shelter Richard Vance - County Engineer Gary Sturdivant - Salvation Army DeMerle Giordano - Brazos County Emergency Manager Brian Hilton - City of College Station Nathan Sivils - City of Bryan Christopher Meyer - Texas A&M University Michele Meade - Brazos County Emergency Management A.W. "Bill" Jeanes - Brazos County Risk Manager Vol ~ o Page ) 4c5 Commissioners Court meeting August 2, 2005 Paul Gunnels - Hazmat Coordinator Robert Leighton - EMS Coordinator Donald J. Hoffman - Seminole Pipeline Liaison Gerald Burnett - Chief BC Volunteer Fire Department Pct. 3 Joe Ondrasek - Chief BC Volunteer Fire Department Pct. 4 Mike Plagens - Interim Chief BC Volunteer Fire Department Pct. 2 Emily Staples - Chief BC Volunteer Fire Department Pct. 1 R. B. Alley - College Station Fire Chief Mike Donoho - Bryan Fire Chief Grady Slaydon - Director of Maintenance BISD Don Helton - TAMU Health and Safety David White - Fire & Safety Specialists Cheri Sajewski - B/CS Safety & JCAHO Coordinator Dr. Charles Williams - Brazos County Health Authority Beverly Welch - St. Joseph Regional Health Center Curt Sterner - The Physician Centre Frank Hartman - College Station Medical Center Billy May - Blinn College Bryan Campus Elmer Schneider - Texas A&M University Police Scott McCollum - Assistant Chief College Station Police Department Freddie Komar - Assistant Chief Bryan Police Department Howard Hart - City of Bryan Public Works Mayor Ruby Andrews - City of Wixon Valley Mayor Ernie Wentrcek - City of Bryan Mayor Ron Silvia - City of College Station Judge Randy Sims - Brazos County Judge Lane Stephenson - Texas A&M University Catherine Hejl - Texas Department of Transportation Bart Humphreys - City of College Station Senator Steve Ogden - State Senator John Happ - Easterwood Airport Mike Ball - College Station ISD Michael Pratt - Sanderson Farms John Devine - Conoco, Inc. Val J. Jackson - Exxon-Mobile David Park - ATMOS Energy Jim Yeager -Search Dog Network Patrick Corley - Brazos County 9-1-1 District Pattie Stepp - City of Bryan 5 Vol ')0 Page 14 Commissioners Court meeting August 2, 2005 6 On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to update the local Emergency Planning Committee with the above referenced individuals. The next matter before the Court was the renewal of the current contract with Rochester Armored Car Company. On motion by the County Judge, seconded by Commissioner Mallard, the Court voted unanimously to remove this item from the agenda. The Court next considered renewal of the current contract with G&L Services for grease trap pumping. G&L Services has agreed to provide services for another year with no increase in prices. On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to renew the current contract with G&L Services for the period beginning October 1, 2005 through September 30, 2006. The next matter before the Court was renewal of the current contract Inspection of Smoke Detectors with A-1 Fire & Security. A-1 Fire and Security has agreed to provide services for another year with no increase in prices. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to renew the current contract with A-1 Fire & Security for the period beginning October 1, 2005 Vol °7© Page 145 Commissioners Court meeting August 2, 2005 through September 30, 2006. 7 The Court next considered renewal of the current pharmaceutical bid with Contract Pharmacy Services. Contract Pharmacy Services has agreed to provide services for another year with no increase in prices. On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously to renew the current bid with Contract Pharmacy Services for the period beginning August 1, 2005 through July 31, 2006. The new bid number will be bid 2005-039R. The Court next considered renewal of the current contract with Fort Bend Services for Water Treatment. Fort Bend Services has agreed to provide services for another year with no increase in prices. On motion by Commissioner Peters, seconded by the County Judge, the Court voted unanimously to renew the current contract with Fort Bend Services for the period beginning October 1, 2005 through September 30, 2006. The next matter before the Court was a request from the Purchasing Department seeking approval to sell a 1999 Ford Crown Victoria to the Precinct 1 Volunteer Fire Department. Authority to sell this property without offering at public auction is in Local Government Code Chapter 263.152, subsection (1). On motion by Commissioner Wassermann, seconded by Commissioner Peters, the Court voted unanimously Vol '7 o Page ! ~!o Commissioners Court meeting August 2, 2005 8 to sell the 1999 Ford crown Victoria to the Precinct 1 Volunteer Fire Department. The Court next considered acceptance of the Wickson Creek Special Utility District cost estimate of $8,500.00 for relocation of a 4 inch water line to accommodate improvements on Elmo Weedon Road in Precinct 3. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to accept the Wickson Creek Special Utility District cost estimate of $8,500.00 for relocation of water line on Elmo Weedon Road. The Court acknowledged receipt of the Extension Service reports for March, April, May and June 2005 and acknowledged receipt of reports from the following County and Precinct offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Road & Bridge A copy of the Officials' reports can be viewed in the County Auditor's office. Vol e) a Page l47 Commissioners Court meeting August 2, 2005 9 Under announcement of interest items and possible future agenda topics the following spoke: Commissioner Mallard a) The Court will attend the TAC Legislative Conference in Austin next week. Also, the CUC luncheon scheduled for next Wednesday in Austin has been moved up to 11:00 a.m. County Judge a) Congressman Chet Edwards has helped Brazos County in obtaining approximately $10 million dollars in federal funding to build the downtown parking garage, work on FM 60 and Old Reliance Road etc. Commissioner Mallard a) The Brazos Express was named in a bill for a possible chance at funding. County Judge a) He will be sending the Commissioners information on TEX 21. This has to do with transportation. Commissioner Mallard a) For every dollar spent now on transportation, the county is going to be receiving a refund of $.92. In the past we had received $.88 for every dollar spent. There was no citizen input and/or concerns. There were no Agency/Board/Committee reports by Court members. There being no further business to come before the Court, the meeting was adjourned. Vol © Page 149. The foregoing minutes of the Commissioners Court meeting held August 2, 2005 have been examined and are approved in open Court this the day of Noyry~_b« , 2005, in Bryan, Q - Duane Peters Commissioner, Precinct 2 arey C ley, Jr. Commiss oner, Precinc 4 Attest: <//< aren McQueen County Clerk Lloyd assermann Commissioner, Precinct 1 ~-~'Dd Kenny Malla Commissioner, Precinct 3 Vol d) a Page 01 Brazos County, Texas. BRAZOS COUNTY COMMISSIONERS COURT MEETING ON 2005- AT Name Organization/Department C VOL °')a PAGE /~3-D Pi~ BRAZOS COUNTY COMMISSIONERS COURT MEETING ON 2009AT %000-~,- VOL ?b PAGE 1 q 3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR NO. 04/05-38.1 thru 04/05-38.4 On this the 2"d day of August 2005 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 2 August 2005 the Court heard and approved a budget amendment for the 2004-2005 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 25 August 2004 the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 2"d day of August 2005. THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. Randy Siq~K, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes VOL CIO PACE /Sa BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 38.1 8/2/2005 FD DIV ACCT PROJ OR/C9 ACCOUNT NAME Increase Decrease 4904 63491004 80203000 CR Computer Hardware 15,584.49 4904 63491004 67203000 DR Minor Computer Hardware 6,797.04 4904 63491004 67280000 DR Equipment - Electronic 8,787.45 IC.O. Issue 2004: 1 1 1 1 1 ITo reallocate funds from capital outlav line item to minor acquisition line items. VOL 16 PAGE 163 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 38.2 FD DIV ACCT PROJ DR/C9 ACCOUNT NAME Increase Decrease 0100 31000300 60080000 CR Clothin niforms 640.00 0100 31000300 71506000 DR Rental - Office Space 640.00 Juvenile Services - Academ : To reallocate funds to cover the expenditure in rental - office space line item. VOL 9D PAGE /5 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 38.3 8/2/2005 FD DIV ACCT PROJ R/C ACCOUNT NAME Increase Decrease 0100 20000100 59100000 CR DDEA 2,000.00 0100 20000100 61110000 DR Conference & Seminar 1,000.00 0100 20000100 61801000 DR Travel 1.000.00 District Clerk - Admin.: I I I I L _ To reallocate funds from DDEA to cover the shortage in departmental support line items. VOL 70 PAGE BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 - 38.4 8/2/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 28000100 67010000 DR Donated Property 0100 28002000 67010000 DR Donated Property 230.00 0100 17000100 67010000 DR Donated Property 0100 16500100 67010000 DR Donated Property 0100 13000100 67010000 DR Donated Property 0100 24201200 67010000 DR Donated Property 0100 46023000 CR Donated Property ,To increase the budget for donated property on estimated value received: 1. $900.00 from Brazos Count Sheriffs Citizen Academy Alumni. 2. $1,270.00 from Citibank of Texas. 3. $1,630.00 from Brazos Valle Children's Museum. VOL')D PAGE /S~ ~y PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: August 2, 2005 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Auditor Bates, Amy Promotion Deng, Fang Promotion Garton, Mark Promotion Jett, Irene Resignation Lauderdale, Lane Resignation County Attorney Hoffman, Hoyt Resignation District Clerk Casares, Rose Promotion Bergeron, Joan Promotion Jones, Amber Promotion Little, Lynsey Promotion Road & Bridge Bates, Larry W. New Hire S.O.- Jail Collins, JoAnn Transfer within Dept. Jones, Michael Z. Transfer within Dept. Mitchell, James Transfer within Dept. Moynihan, Christopher Transfer within Dept. Wood, Amber New Hire Tax Office Espinoza, Felicia R. Coleman, Karen D. Carey, Jessica L. Roney, Michelle Tharp, Tonya L. Zavala, Eduviges M. Transfer within Dept. Completed Probation Completed Probation Completed Probation Completed Probation Completed Probation Approved in Commissioners' Court: August 2, 2005: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) VOL 90 PAGE LIL BRAZOSCOUNTY BRYAN, TEXAS ORDER NO. 05-004 BRAZOS COUNTY COMMISSIONERS' COURT ORDER ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) BY THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS, ADOPTING THE NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) AS THE STANDARD FOR INCIDENT MANAGEMENT. WHEREAS, on February 28, 2003, the President issued Homeland Security Presidential Directive (HSPD)-5, that directed the Department of Homeland Security, in cooperation with representatives of federal, state, and local government, to develop a National Incident Management System (NIMS), to provide a consistent approach to the effective management of situations involving natural disasters, man-made disasters or terrorism; and WHEREAS, the final NIMS was released on March 1, 2004, and WHEREAS, the NIMS contains a practice model for the accomplishment of significant responsibilities associated with prevention, preparedness, response, recovery, and and mitigation of all major and national hazards situations, and WHEREAS, the HSPD-5 requires that state and local governments adopt the NIMS by fiscal year 2005 as a pre-condition to the receipt of federal grants, contract and activities related to the management and preparedness for certain disaster and hazard situations; and WHEREAS, the County of Brazos desires to adopt the NIMS as required by HSPD-5; BE IT ORDERED, ADJUDGED AND DECREED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS that Brazos County, Texas does hereby adopt the National Incident Management System. READ AND APPROVED, on the first rea4g thi>-jhe 2"d daZof August, 2005. Randy Sims County Judge Office of the County Judge • 300 East 2& St. • Suite 114 . Bryan, Texas 77803 • Fax: (979) 361-4503 VOL 70 PAGE ) 56 O n v c O A A 1 D K p D m D O r z N Z A O O D < Z O m O O V p n { > 0 m N Z = -D D ;o D O = T m 0 D O Z A D > n { O O ~ § -4 z T S w > D n { { N m ~ ~ m N D m A O z - n W O N 0 o 0 c ~ 0 0 z " T m m C ' J ~ N N ~ " N N a O a N o O N \r' a m it: p N S co E t. O C r . m r n Y •r r .t± (mil m t y' 0 ~7 t{/S f CA 07 cn t7 m z i jQ 0 ? N T aw m r o w o m o 0 0 m m = r:. 0 m D U m v A m _ o o Q pl o T co C O a 1 CD D cco N m O W m z c f§ c 0 T O o m ° D o , < T T Z ~ Z i m O A O N ° o o : O A O O A 0 0 { O " O _ O n a cc z c A < D c m m D O A A N O m VOL'2a PAGE l69