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Home My WebLink About2005-05-10-9:00AM-RegularNOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE C SESSIO OF TH BRYAN, 1. h 2. C aside. 3. B 4. P 5. P 6. C A 7. P MISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR ON 10 MAY 2005 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115, EXAS. and Pledge of Allegiance - Judge Sims for citizen's input and/or concerns. take action on agenda items 3 -19: Amendment 04/05-26.1 thru 04/05-26.5. Change of Status. of Claims. in Employee Status from non-exempt hourly to exempt salaried for Charla Horticulturist for the Extension Service, of Kathy Fleming Road, including those portions that lie within the City of i, as part of the Road & Bridge Reconstruction Program. 8. R lution 05-002 authorizing the Community Supervision and Corrections Department to ply for a drug court grant through the Drug Court Grant Program, Criminal Justice Di lion of the Office of the Governor. 9. R pointment of Marci Clark to the Brazos County Child Welfare Board. Term of ap intment is 1 April 2005 to 31 March 2008 Office o e County Judge • 300 East 26'h St. • Suite 114 . Bryan, Texas 77803 • Fax: (979) 361-4503 ?AGE OW VOL Commissioners Court Agenda to -1SMay 2005 Page 2 10. 11 Policy on Sexual Harassment, to be incorporated into the Brazos County Policy Tres Manual. of the following payment authorizations for two JSCC programs, Positive on April 16, and Ropes on April 23: a. #2798 to Williamson County Ropes Program $ 750.00 b. #2799 to Portia Smith Positive Difference Program 585.00 c. #2800 to Winkie's Catering lunches for both programs 115.00 d. #2802 to Advantage Rent-a-Car van rental for Ropes Program 140.00 12. P. 13. T 14. P (r qi 15. R ac 16. Si revisions to the Controlled Assets section of the Capital Asset Policy. Refund Applications for the following: a. Budget Opticals of America, Inc. c. Wilcox Family Living Trust b. Manning Investments, Inc. d. Vern O. C. Sr. & Michell C. Wilson se and installation of new HVAC controls for the Brazos County Detention Center ition #00004127) from Tempset Controls, Inc., who provided the lowest price of Bid 2003-021 Inmate Telephone System with Evercom Systems for an ` year. New bid number will be 2005-025R. the date and time for a Public Hearing to consider the Re-subdivision of Adams Acres division, located in Precinct 2. 17. P ission to enter private property belonging to E. E. Allen, Jr. located off Peach Creek R d for the purpose of building a temporary fence, if needed, around workspace to a mmodate new bridge construction, and to re-route a creek channel to align with the b ge for proper drainage; improvements are for the health, safety and welfare of the g eral public. Site is located in Precinct 1. 18. Request from Wickson Creek Special Utility District to construct a road bore in the right o ay of Shady Lane approximately 0.3 mile from Grassbur Road for water line in allation. Site is located in Precinct 2. 19. R uest from Wickson Creek Special Utility District to construct a road bore in the right o ay of Wheelock Hall Road approximately 1,114 ft. from Lock Road for water line in allation. Site is located in Precinct 2. 20. 21 22. )uncement of interest items and possible future agenda topics. for citizen input and/or concerns. icy / Board / Committee reports by Court members. Vol 2~_~- Commissioners Court Agenda 10 May 2005 Page 3 23. C vene into Executive Session pursuant to §551.072 of the Texas Government Code to d' uss the acquisition of real property. 24. C4sider and possible action on the Executive Session. 25. The Brazos ounty Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive ices must be made two business days before the meeting. To make arrangements, call (979) 361-4102. V PAGE COMMISSIONERS' COURT Cd f REGULAR MEETING MAY 10, 2005 A regular meeting of the Commissioners' Court of Brazos ty, Texas was held in the Brazos County Commissioners C#rtroom in the Courthouse in Bryan, Brazos County, Texas, inning at 9:00 a.m. on Tuesday, May 10, 2005 with the lowing members of the Court present: Randy Sims, County Judge; Lloyd Wassermann, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3, Absent; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge gave the invocation and led the pledge o4jallegiance. There was no citizen input/and or concerns. The Court next considered Budget Amendment #04/05-26.1 t4tough 26.5 that would reallocate funds for the Constable, P cinct 1, Purchasing and C.O. Issue 2003, transfer funds f m Non-Departmental to the Health Department and record the v ue of donated property in the Sheriff's Department. On m ion by Commissioner Cauley, seconded by Commissioner P ers, the Court voted unanimously to approve the budget 1 (p W Page a Qs missioners Court meeting May 10, 2005 2 ~ndment as submitted. A copy is attached. The Court proceeded to consider the change of status of e4tloyees as submitted on the attached Personnel Action ests. On motion by Commissioner Peters, seconded by Cq"issioner Wassermann, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as s#mitted by the County Treasurer for payment: 7006634 through 7006873 0 motion by Commissioner Peters, seconded by Commissioner W sermann, the Court voted unanimously to approve the Claims adfsubmitted. The next matter before the Court was a request from the E ension Service to change an employee's status from non- e mpt hourly to exempt salaried. This is necessary because t employee qualifies for the learned professional employee e mption and must therefore be compensated on a salary basis a4ldefined in the FLSA regulation. On motion by Commissioner P# ers, seconded by Commissioner Cauley, the Court voted u nimously to approve the request and change Charla Anthony, H ticulturist from non-exempt hourly to exempt salaried. The Court next considered the paving of Kathy Fleming Raid. In a memo to the Court Commissioner Wassermann 1 8 Page C missioners Court meeting May 10, 2005 3 explained that this work needed to go on even though the City o Millican incorporation is still in question. On motion by Commissioner Wassermann, seconded by Commissioner Cauley, the C rt voted unanimously to proceed with the paving of Kathy Fleming Road. On motion by Commissioner Cauley, seconded by C issioner Wassermann, the Court voted unanimously to a rove Resolution #05-002 for the submission of the grant a lication for the Brazos County Drug Court to the Office of t Governor, Criminal Justice Division and to authorize the C#nty Judge to accept such grant funds should they be tdidered. The next matter before the Court was the reappointment of individual to serve on the Brazos County Child Welfare B rd. On motion by Commissioner Peters, seconded by C issioner Cauley, the Court voted unanimously to reappoint M ci Clark to serve on the Brazos County Child Welfare Board. J~r term of appointment is April 1, 2005 through March 31, 2008. The Court next considered the amended policy on Sexual H4tassment, to be incorporated into the Brazos County Policy & Pftcedures Manual. On motion by Commissioner Wassermann, s4onded by Commissioner Cauley, the Court voted unanimously 1 7 V0 Page X 0 Commissioners Court meeting May 10, 2005 4 to approve the amended policy on Sexual Harassment. A copy is attached. The next matter before the Court was the approval of the following payment authorizations for two JSCC programs, Positive Difference on April 16, 2005 and ropes on April 23, 2005: a. #2798 to Williamson County-Ropes Program $750 b. #2799 to Portia Smith-Positive Difference Program $585 c. #2800 to Winkie Catering Lunches for both programs $115 d. #2802 to Advantage Rent-a-Car van rental for Ropes Program $140 On motion by Commissioner Peters, seconded by Commissioner Wassermann, the Court voted unanimously to approve all the payment authorizations. The next matter before the Court was consideration of proposed revisions to the Controlled Assets section of the Capital Asset Policy. The County Auditor explained that all items with a value of over $500.00 would be tagged or if the value of an item is $250.00 and it is on the list, it will be tagged. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the revisions. A copy is attached. The next matter for consideration was approval of tax refund applications from the following individuals and/or Vol to Page a b Court meeting May 10, 2005 cMnpanies: a) Budget Optical of America, Inc. Over Payment $19.75 b) Manning Investments, Over Payment $29.54 c) Wilcox Family Living Trust, Over Payment $1,254.54 d) Vern O.C. Sr., & Michell C. Wilson, Over Payment $759.07 5 041 motion by Commissioner Peters, seconded by Commissioner W sermann, the Court voted unanimously to approve the tax r and applications. The next matter for consideration was the approval and s' nature of Requisition #00004127 covering the purchase and i tallation of new HVAC controls for the Brazos County D ention Center. On motion by Commissioner Peters, seconded b Commissioner Wassermann, the Court voted unanimously to a rove Requisition #00004127 in the amount of $24,800.00 and a horize the County Judge to execute the document. The Court next considered renewal of Bid #2003-021, I ate Telephone System. This renewal will utilize the same t ms as the original agreement plus upgrade the juvenile s tem should the need arise, upgrade the investigative w kstation if necessary and provide the county with the o ion to utilize a DVD back up system when it is available f general release. On motion by Commissioner Cauley, s onded by Commissioner Peters, the Court voted unanimously 1 ~o Page a o9 Cc ti issioners Court meeting May 10, 2005 6 t approve the renewal of Bid #2003-021 from May 1, 2005 t ough April 30, 2006 with the new bid number being Bid #1.)05-025R. The next matter before the Court was setting the date and t e for a Public Hearing to consider the Re-subdivision of A ms acres Subdivision located in Precinct 2. On motion by C#missioner Peters, seconded by Commissioner Cauley, the rt voted unanimously to hold the Public Hearing on Tuesday, e 21, 2005 at the Brazos Center beginning at 6:30 p.m. The Court next considered authorizing work outside of c my rights-of-way for the health, safety and welfare of the g eral public. The Road and Bridge Department requested p mission to enter the private property of E. E. Allen, Jr. o Peach Creek Road in Precinct 1 to build a temporary fence, i needed, around workspace to accommodate new bridge c struction, and to re-route a creek channel to align with b dge for proper drainage. On motion by Commissioner W sermann, seconded by Commissioner Cauley, the Court voted urn*nimously to authorize the work. The Court next considered the request from Wickson Creek S cial Utility District to construct a road bore for waterline installation in the right-of-way of Shady Lane a roximately 0.3 mile from Grassbur Road. The site is 1 (y 9- Page I C C issioners Court meeting May 10, 2005 7 1 ated in Precinct 2. The County Engineer stated that all ared to be in order and recommended approval. On motion b Commissioner Peters, seconded by Commissioner Cauley, the C curt voted unanimously to approve the request from Wickson C ek Special Utility District and authorized the i tallation. A copy of the request is attached hereto. The Court next considered the request from Wickson Creek S cial Utility District to construct a road bore for w erline installation in the right-of-way of Wheelock Hall R d approximately 1,114 feet from Locke Road. The site is 1 ated in Precinct 2. The County Engineer stated that all ared to be in order and recommended approval. On motion b Commissioner Peters, seconded by Commissioner Cauley, the C rt voted unanimously to approve the request from Wickson C ek Special i Itallation. Utility District and authorized the A copy of the request is attached hereto. There were no announcements of interest items and pct*sible future agenda topics. Under citizen input and/or concerns, the following sdcbke : County Clerk a) Informed the Court that she used the voting equipment at Bryan High School for the school election and they had 2,200 students vote. to ~ Page ~.1 I ;ioners Court meeting May 10, 2005 g There were no Agency/Board/Committee reports by Court m pers. At 9:20 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in Closed E cutive Session to discuss the acquisition of real property a allowed under Section 551.072 of the Texas Government At 10:20 a.m. the County Judge announced the meeting open t the public and announced that no action would be taken on t Executive Session. There being no further business to come before the Court, t meeting was adjourned. ~O 3 Page 0-la T foregoing minutes of the Commissioners Court meeting held M 10, 2005 have been examined and are approved in open Court t s the day of 2005, in Bryan, Brazos C nty, Texas. R dy S'ms C nt Judge D e Peters C nissioner, Precinct 2 -I y'Tg1ey, Jr . C issiooner, Precinct 4 Atlitest : c~ K en McQueen C my Clerk Lloyd Wassermann Commissioner, Precinct 1 Kenny Malla d Commissioner, Precinct 1 Page 1'.3 BRAZ MEETI COUNTY COMMISSIONERS COURT ON V 200_4T U 1~ Name Organization/Department S C-) r live . w J 4T f4,o" s16L,1 c A At 4-L L. -VOL PAGE c214 ~r BRAZ MEETIN n' COUNTY COMMISSIONERS COURT G" ON 200TAT 9.1 o ~ Name Organization/Department CAL Gc r --T 44e - ,ea cy C, • I /l Y VOL FALL 1 BRAZOS COUNTY, TEXAS members G The following THE BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR NO. 04/05-26.1 thru 04/05-26.5 this the 10`h day of May 2005 at a regular meeting of the Commissioners' Court, the following e present: y Sims, County Judge, Presiding I Wassermann, Commissioner, Precinct 1 iane Peters, Commissioner, Precinct 2 ;nny Mallard, Commissioner, Precinct 3 Cauley, Jr., Commissioner, Precinct 4 a McQueen, County Clerk proceedings were held: T WHEREAS, on 10 May 2005 the Court heard and approved a budget amendment for the fidget year for Brazos County, Texas; and CREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen rich could not be reasonably included in the original budget adopted 25 August 2004 the ;ndment(s) to the original are hereby authorized, as described on the attached page(s). PTED AND APPROVED this the 10`h day of May 2005. SIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: / nd .dims, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes VOL (02 PAGE oq 1 i BUDGET AMENDMENTS No. 04/05 -26.1 5/10/2005 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 0100 30101100 71119000 CR Janitorial Services 600.00 0100 30101100 65350000 DR Gasoline 600.00 Constable cinct 1: Clar k To reallocate nds to cover the increase in gasoline price. red~~3ti ifj Approved B3,. r~ ~ f /4/2Q0a Date: L r BUDGET AMENDMENTS No. 04/05 -26.3 5/10/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 46023000 CR Donations - Other 900.00 0100 28000100 67010000 DR Donated Minor Property 900.00 Sheriffs De rtment: To record th alue of the donated property approved by the Commissioners Court on May 3, 2005. The donated roperty was a computer donated by B razos County Sheriffs Office Citizen's Adademy Alumni Asso tion. Pre~rared By: Date: ifj Approved ,By: 5/4/2005 Date: L Sa ~ BUDGET AMENDMENTS No. 04/05 -26.4 5/10/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 16500100 59100000 CR DDEA 615.00 0100 16500100 61801000 DR Travel 615.00 Purchasing partment: To reallocate t e funds for future travel ex penditure. eci T3~':' ifJ rAppr o~ ec173~rt t, r` 5/4/21005 Dater l i BUDGET AMENDMENTS No. 04/05 -26.5 5/10/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 4800 63481000 80101000 CR Building Renovations 3,900.00 4800 63481000 80380000 DR Improvements - Courthouse 3,900.00 C.O.Issue 2 3: To reallocate he funds for the completion of space needs assessment. Of the $37,0 ) ).00 currently budgeted, there is $17,069.00 left. This budget amendment is to cover the overage. re a ed l;>>:: ifj rApprotcd By a' 5/412005 Datc: / ~ PERSONNEL CHANGE OF STATUS REQUESTS Co issioner Court Date: May 10, 2005 Dep L ent Providing Information: Human Resources P se: Consider and Take Action on Change Requests Dep tment Submitting Employee Name Action Requested Req st(s) Buil ng Maint. Cabrera, Juan Resignation Roberts, Allan K. New hire, replacing Cabrera Cou Clerk-Admin. Maurer, Lana Resignation Barcelona, Catherine Promotion, replacing Maurer Court at Law #1 Rodriguez, Antoinette New hire, filling open position Hum tri Resources Franklin, Melba Resignation MP Bowman, Noel C. Resignation Sheri Off - Inmate Commissary Machan, Conrad Retired Jail/Commissary Townsend, Christopher Transfer, replacing Machan Appro Y, d in Commissioners' Court: May 10, 2005 Count i Judge's or Commissioner's Signature: (This py to be attached to minutes) VOL PCAGE ~aa BRAZOSCOUNTY BRYAN,TEXAS RESOLUTION 3 WHERIE S, the Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County that the Brazos County Drug Court be operated for the 2006 Fiscal Year, Septemb 1, 2005 - August 31, 2006; and WHE S, the Brazos County Commissioners Court agrees that in the event of loss or misuse of the Cr inal Justice Division funds, the Brazos County Commissioners Court assures that the funds wil e returned to the Criminal Justice Division in full; and WHERE S, the Brazos County Commissioners Court designates Arlene Parchman, Brazos County mmunity Supervision and Corrections Department Director, as the grantee's authorize, I official. The authorized official is given the power to apply for, accept, reject, alter or terminate e grant on behalf of the applicant agency. NOW T EREFORE, BE IT RESOLVED that the Brazos County Commissioners Court approves bmission of the grant application for the Brazos County Drug Court to the Office of the Gove or, Criminal Justice Division. Passed approved this day of M~, Randy Sims County Judge oner Lloyd Wasserman Precinct 1 mer Kenny Mallard Precinct 3 ;loner Duane Peters Precinct 2 Commissio er Carey Cawley, . recinct 4 Grant Ajolication Number: 18033-01 PAGE Resolution #05-002 BRAZOSCOUNTY 3.06 3.06.1 3.06.2 3.06.3 LICY ON SEXUAL HARASSMENT - AMENDED CY It is the policy of Brazos County to treat all employees with respect and dignity, and not to discriminate against any employee on the basis of sex. Brazos County prohibits any form of sexual harassment. Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment. Sexual harassment shall include, but not be limited to sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature where: 1. submission to such conduct is made either explicitly a term or condition of an individual's employment; 2. submission to or rejection of such conduct by an individual is used as a basis for employment decision affecting such individual; 3. such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Men or women can be victims of sex discrimination. All claims of sexual harassment shall be taken seriously and investigated promptly. It is he intent that the privacy of the person involved will be protected to the extent necessary to conduct a proper investigation. While all claims of sexual harassment shall be handled with discretion, there can be no complete assurance of full confidentiality. If the investigation substantiates that the complaint is valid, immediate corrective action designed to stop he harassment and prevent its reoccurrence will be taken. Such corrective action may, in appropriate instances, include discipline up to and including discharge) of the offending person. r VJ~ h= Ad- 3.06 LILY ON SEXUAL HARASSMENT(continued) 3.06.4 REPORTING An employee who feels he/she has been or is being subjected to sexual harassment should immediately report the situation to: 1. his/her immediate supervisor 2. the elected official or department head who is responsible for the department in which they work. If, for any reason, the employee feels that reporting the harassment to the department head or elected official may not be the best course of action, the report should be made to the Director of Human Resource, and/or the Director of Risk Management. The supervisor, elected official or department head to whom the claim has been reported shall be responsible for seeing that prompt action is taken to investigate the claim, filing a notice of the claim with the Director of Human Resource and Director of Risk Management. Risk Management may assist in the investigation of any and all alleged violations. the investigation is complete, the employee making the claim shall be d of the result of the investigation and any actions which are to be taken. 30.6.5 1 OTHER RIGHTS -porting or failing to report claims in accordance with the procedures given in is policy shall not limit other legal recourse an employee may have in regard to xual harassment charges. This tolicy amends and supersedes all other previously adopted policies on sexual this the jo 4L day of MOW , 2005 by the Commissioners Court of ounty, Texas. V11 0t FA GE ~ a.s Office of the Brazos County Auditor Brazos County Courthouse 300 East 26th Street, Suite 314 Bryan, Texas 77803 (979) 361-4350 Fax (979) 361-4347 April 13, TO: FROM: RE: In April which de ~ infrastruc Governm Fixed A capitaliza guideline and disp capitaliza consider In the C "Controll "Control by the Co for accou Examples computer Accounta Policy" i We su2ae 1005 Hon. Randy Sims, County Judge Katie Conner, County Auditor 11 C/ Controlled Assets Policy w )3, the Commissioner's Court adopted a policy entitled the "Capital Asset Policy" with the capitalization definitions and methods, depreciation methodology and e definitions and capitalization thresholds in preparation for implementation of al Accounting Standards Board Statement 34. This policy was a supplement to the Policy last updated and approved in September 2001 which established the n threshold for machinery and equipment at $5,000. This policy also established >r who is responsible for the fixed assets and how the assets are to be accounted for d of. Neither of these policies adequately addresses those assets under the n threshold of $5,000. It is respectfully requested that the Commissioner's Court following changes/additions to these policies. ital Asset Policy adopted in 2003 there is a section in Subchapter A entitled Assets". The current section states: i assets are those assets below the capitalization threshold that have been identified missioners' Court in accordance with County policy that must be secured and tracked ability by the Purchasing Office's Fixed Asset System due to the nature of the items. of the most common controlled assets include but are not limited to: personal and monitors, televisions, VCR's, furniture, weed eaters, cellular telephones, etc. lity for all capital assets as defined by the County's "Capital Asset Accountability that this section be changed to read as follows: "Controll Assets are assets that fall below the capitalization threshold, but have been identified y Commissioner's Court as assets that should be secured and tracked for accounta ity. Controlled assets are defined as: I 62 ~a A) B) C) D) the asse with a departm care she Court. This i file c, small Assets acquired with a value of $500 or more, but less than $5,000,and a useful life oF3 years or more, or Assets acquired with a value greater than $250 (but less than $500), a useful life of 3 years or more, and the asset is a "Listed Item. " "Listed Items " are items like (but not limited to): computers, cameras, electronic equipment, copiers, etc. See Appendix "D "for "Listed Items, " or Guns, regardless of cost, or Assets that are purchased with another entities funds such as grants. Assets that require tagging and tracking will be determined based on the grant requirements or the requirements of the funding agency, as appropriate. 'ity of Controlled Assets shall be accomplished by assigning a fixed asset number to d accounting for it in the annual inventory certification with all other assets. Items to of $250 or less will not be assigned a fixed asset number. However, each shall properly identify the assets as "Property of Brazos County" and reasonable be exercised to ensure that the asset is being used for County purposes only. deletions or changes to the "Listed Items must be approved by Commissioner's will effectively eliminate the need to tag and track all desks, chairs, computer desks, shelves or built-ins, tables, carts, hand powered tools, calculators and many of the items that we are now trying to track (with limited success). For acco ting and budget purposes controlled assets would be coded to an account that starts with a 6 and capital assets would be coded to an account that starts with an 80. In order to facilitate is change with the 05-06 budget we will introduce two new accounts. One will be entitled " ffice Equipment" (60500000) and should be used to account for items that do not meet the ontrolled Asset criteria such as typewriters, calculators, recorders, etc. The second account i entitled "Furniture" (60360000) and will be used to account for chairs, desks, filing cabinets, elves, etc. that do not meet the Controlled Asset criteria. Additionally, the definition of several ther accounts will be modified to fit the new criteria. If we find that more accounts are neede to properly account for purchases then we will add those as needed. We woul lso like to expand and clarify some additional areas with regards to controlled assets by addin he following to Subchapter A. ADD Subchapt A -Identification of Assets All assets elonging to Brazos County that meet the criteria of a capital or controlled asset shall be proper tagged with a fixed assets identification number provided by Purchasing. Assets that do not m wt this criteria shall be marked "Property of Brazos County". The department acquiring e asset shall be responsible for tagging it within 5 working days of receiving the inventory g from Purchasing. In the event that the identification tag sticker will not adhere effectively the asset, then the department receiving the asset shall use the most effective means 2 L b8 PAGE a a 7 to prof Brazos identify the asset with the inventory asset number and mark the asset as "Property of nty. " Stamping, engraving, permanent marker, or any other method that is not easily !l be suff cient for tagging the asset. Exceptio to tagging assets are land, buildings, and roads. In addition, assets such as guns and covert s eillance equipment may be exempt when the tagging of the asset may hinder the usefulne of the asset. Alternative records should be kept at the department to aide in the identific on of the asset, including cross-reference to serial numbers when available. Subchap r A -Assets Assigned to Employees Assets as gned to individual employees such as cell phones, laptops, guns, vehicles, pagers, and radios a to be documented by the assigning department and available for review by the Auditor' ! office. The documentation should include the employees name, a description of the asset, an available serial numbers and asset identification numbers if applicable, the date the asset was assigned to the employee and the initials of the employee indicating receipt of the asset. A changes to assets assigned to employees are to be documented at occurrence and the documen tion should be reviewed and initialed by the employee at least annually. Subchap r A - Annual Asset Certification In the fal f each year, the departments will be provided with a printout of the assets assigned to that dep ment. The department head or their designated representative will ensure that a complete ventory review of the assets assigned to the department is performed. Any required additions eletions/ changes are to be noted on the list and communicated to Purchasing with the appr riate documentation attached, such as a completed transfer form or police report. Once the apartment has completed the review, the elected official or department head is to certify to e accuracy of the list and return it to Purchasing. We feel tt these changes will provide the departments and the County as a whole with a more cost effec a and accurate system for accounting and tracking fixed assets. It is our sire to see this either placed on the regular Commissioner's Court agenda or on a workshop genda before the start of budget. If you have any questions, please feel free to call me at 361 359. Thank Sims, County Judge OL 0~ PAGE APPROVED: APPENDIX "D" "LISTED ITEMS" Minimum $250 Value Cam - Digital, Film, Video Gas wered Tools (Lawnmowers, Blowers, Trimmers, Chainsaws, etc.) Electi 1. Powered Tools (Circular Saw, Table Saw, Drill, Trimmer, etc.) Telev ions/Radios VC VD/CD Players/Recorders Fax chines Air Cblhditioners/Heaters GPS ceivers Wash /Dryer Trans( i 'hers Tool xes/Truck Lock Boxes Tract Implements Legal ibrary Books Comas ter Related: LCD sma Screens/Monitors PD cket PCs Sims, County Judge APPROVED: n1 k' iF. BRAZOS COUNTY PRIVATE PROPERTY ACCESS PERMISSION FORM Randy Sims Brazos County Lloyd Wassern Commissioner Duane Peters Commissioner Kenny Mallard Comndssioner Carey Cauley Commissioner 1 DATE: April 90, 9nns 1. LAND OWNER AND ADDRESS: E. E. Allen, Jr. 18314 Rock Prairie Road College Station, Texas 77845 Il. L CATION OF WORK: Peach Creek Road III. D SCRIPTION OF WORK TO BE DONE: Permission to enter your property to build a temporary fence, if needed, around workspace to be used for the constructi o a new bridge. Also, permission to re-route the creek channel to align with t new bridge for proper drainage. Upon completion of work, permanent fence will be built on existing right of way line and temporary fence will be removed. IV. M INTENANCE YES NO X IF ES, ESTIMATE FREQUENCY OF MAINTENANCE: ( ner will be notified prior to maintenance.) Richard . Vance, P.E. /Ri t of Way Agent County gineer Owner's ignature: Date: S BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPART DATE ITEM: a DENT Road and Bridge NUMBER 560010 URT MEETING: May 10, 2005 . Site is located in P ial Utilitv Distri for ,7l~ SOURCES()F FUNDS: N/A SUBM Richard F County E CCO-045 This Req Date: No work will be permitted between front slope and/or back slope. All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of- way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. Ditch line shall be compacted to 90%a standard density ASTM-Test Method No. D-698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. lance, P.E. ineer 1'ERNATIVES: APP VED BY: Commissioner E. Duane Peters Precinct 2 is.Approved I /Denied ❑ by Commissioners' Court s, County Judge REQUES FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TOT COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice i hereby given that (applicant) Wickson Creek Special Utility District proposes to p ce a (type) Waterline within across x the right-of-way of (road) Shad Lane in Brazos County, Texas as follows: The locatio or description of the proposed installation is more fully shown by 3 copies of t drawings attached to this notice. I understand and agree that: 1. The ounty Engineer must be notified 72 hours prior to the beginning of c truction in order that he, or his designated inspector, may inspe ct the actual installation. 2. All d age to the roadways and rights-of-way will be repaired to their orig. I condition to the satisfaction of the County Engineer. 3. Braz County reserves the right to require Applicant to relocate or lowe ny such line at no cost to Brazos County, should same bec a necessary due to widening or lowering, or other alteration of the r dway or right-of-way. 4. Braz County will in no way be responsible for any damage which migh ccur to any existing utility lines in the right-of-way. 5. The e will be constructed and maintained on the County right-of-way in acco ante with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. The I e or lines will be constructed no less than twenty-four inches (24") lowe han the lowest part of the drainage or bar ditch and the drainage is to bec sidered at least two feet (2') below the center of the roadway. 7. All si s will be barricaded during the construction period. Constructio f this line will begin on or after the 12 day of May 2005 . Firm: Wicks Creek Special t~T ility District ` B : ei- Title: General Manager Address: P. 0. Box 4756 Bryan, Texas 77805 Phone: 979-589-3030 APPROVEIjrY COMMISSIONERS' COURT ON Date Randy Sir County Judge Re: Walsh x, 0 . X33 I cs S -r ~ O -4-wj b Y ry @@T lob } 4 C clD BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPAR ENT Road and Bridge NUMBER 560010 DATE O COURT MEETING: May 10, 2005 ITEM: RNquest from Wickson Creek Saecial Util ht of Ay of Wheelock Hall Road approximately 1.114 ft from installatid6. Site is located in P 1`7l y ct a water lin SOURCq PF FUNDS: N/A No work will be permitted between front slope and/or back slope. All installation(s) shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of- way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. UESTED SUBMjT BY: APPROVED BY: Richard .i Vance, P.E. Commissioner E. Duane Peters County Engineer Precinct 2 CCO-046 This Req st is Approved //Denied ❑ by Commissioners' Court Date:5110%9 i my Judge pv E REQ ST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY T HE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal no a is hereby given that (applicant) Wickson Creek Special Utility District proposes t place a (type) Waterline within across x the right-of-way of (road) Wlielock Hall Rd, in Brazos County, Texas as follows: The loc ion or description of the proposed installation is more fully shown by 3 copies 41 the drawings attached to this notice. I under, nd and agree that: 1. County Engineer must be notified 72 hours prior to the beginning o onstruction in order that he, or his designated inspector, may i pect the actual installation. 2. 41 damage to the roadways and rights-of-way will be repaired to their o i' inal condition to the satisfaction of the County Engineer. 3. B zos County reserves the right to require Applicant to relocate or I er any such line at no cost to Brazos County, should same b ome necessary due to widening or lowering, or other alteration of t roadway or right-of-way. 4. B zos County will in no way be responsible for any damage which m ht occur to any existing utility lines in the right-of-way. 5. T1 ii ~ line will be constructed and maintained on the County right-of-way in a ordance with the Utility Accommodation Policy which was adopted by the T as Department of Transportation on May 29, 1989. 6. T line or lines will be constructed no less than twenty-four inches (24") to r than the lowest part of the drainage or bar ditch and the drainage is to b onsidered at least two feet (2') below the center of the roadway. 7. Al ites will be barricaded during the construction period. Constru i n of this line will begin on or after the 12 day of May 20 05 . Firm: Wickpen! Creek Special Utility District By: Icr_ r.~ Title: General Manager Address: A. 0. Box 4756 Bryan, Texas 77805 Phone: 979-589-3030 APPROVD BY COMMISSIONERS' COURT ON: Date Randy Ss, County Judge Re: County, Texas, do of Authentification f , 2003, ice n Vo ume , ty-, Texas /,-Zoo, Q ~ 30 J ct T EDWARDLAE 0 K) U 11. 590 4C.R y O t h') Uj ~ 0 h Lj- J AV4D- N44 rRA24 '70" a9500 AC i°TRACT 3 a~ 5.00 AC. I d- sQ 3ZGi 8t> ' J ` 378 89' O $4 5~'3W -~I2ZJ.ST'}..,, 10'UT/LITy EASEMENT" 01 TRACT 4 8.563 AC. ' W TI i Q .•IO'urlurv -ai54"E...r..112Q.3Z~ rn ~ V W V ,o TRACT 5 W 3 LLJ 8.500 AC. of yl rkL_~+ O ni N I ILI7y EASEMENT - TRACT 6 WW, 8.50 AC, -_1 , . o ~F. _ 0 TILI7 EMENT-••"'' 1~ M t ~J TRACT 7 2 .50 AC. cc tJ ° Jdt_- I I a 5F' cc cc 10 UTIL'T MENT....:...IZZ U RACT 8 m r m M .50 AC. 1 " 20'UTILITy EASEME s Nyt 3°39 13"W -1121.22 V q c3 6 Q J CA. 3 7~