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Home My WebLink About2005-03-29-9:00AM-RegularBRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE CC SESSIOT COURT] SUITE 1 1. 2. 3. I& 4. 5. 6. 7. 8. 9. VIISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR ON 29 MARCH 2005 AT 9:00 A.M. IN THE COMMISSIONERS OM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, BRYAN, TEXAS. and Pledge of Allegiance - Commissioner Cauley for citizen's input and/or concerns. of The Research Valley Partnership's 2004 Annual Review and Status take action on agenda items 4 -14: Amendment 04/05-21.1 thru 04/05-21.6 Change of Status. of Claims. mation 05-005 establishing 2 April 2005 as Merrill and Bonnie Green Day in of their exemplary citizenship. perative Working Agreement between Brazos County and the Brazos County Rape is Center. authorization in the amount of $1,356.25 to SunGard Pentamation for ce on the Texas Regulatory Software. Office of County Judge . 300 East 2dh St. Suite 114 • Bryan, Texas 77803 . Phone: (979) 361-4102 VOL ~o~ PAGE o~~ Commissioners Court Agenda 29 March 2005 Page 2 10. uest by the Information Technology Department for approval of out-of-state travel Eric Caldwell to travel to Monterey, California to attend the 2005 West Coast Client ference for SunGard Pentamation. Dates of travel are May 11-13, 2005. 11. T Refund Applications for the following: a. Luis G. DeJesus d. Polo Fuels L.L.C. c/o b. Hector & Mary A. Garcia Ben Tom Mahoney c. Shira Ali & Farida H. Lakhani e STLC Liquidation Trust (2) f. Neil S. & Elizabeth Summer 12. R quest from Purchasing for permission to advertise bid #2005-024 Poly Jute. 13. 14. 15. 16. 17. 18. The Brazos interpretive chase of New Holland TS100 Tractor and Boom Mower (requisition #00003584) for Road & Bridge Department. of the Brazos County Treasurer's Report for the Month of February 2005. of interest items and possible future agenda topics. for citizen input and/or concerns. / Board / Committee reports by Court members. ourn Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign must be made two business days before the meeting. To make arrangements, call (979) 361-4102. VOA. G-7 PAGE ~5LL COMMISSIONERS' COURT REGULAR MEETING MARCH 29, 2005 A regular meeting of the Commissioners' Court of Brazos C nty, Texas was held in the Brazos County Commissioners C rtroom in the Courthouse in Bryan, Brazos County, Texas, b inning at 9:00 a.m. on Tuesday, March 29, 2005 with the f lowing members of the Court present: Randy Sims, County Judge, Presiding; Lloyd Wassermann, Commissioner of Precinct l; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and o icials that were in attendance. Commissioner Cauley gave the invocation and led the p dge of allegiance. There was no citizen input/and or concerns. The Court acknowledged the 2004 Research Valley P tnership Annual Review and Status Report presented by Bob Lei arse. The Court next considered Budget Amendment #04/05-21.1 t trough 21.6 that would reallocate funds for Juvenile S vices, Juvenile Services-Academy and Building Maintenance; t nsfer funds from Contingency to Juvenile Services and 1 6:3 Page 0~ 55 C issioners Court meeting March 29, 2005 2 C unity Support and amend the VINE Grant. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached. There were no personnel action forms to be considered. The Court next considered the following Claims as s mitted by the County Treasurer for payment: 7005239 through 7005432 O motion by Commissioner Peters, seconded by Commissioner M lard, the Court voted unanimously to approve the Claims as s mitted. The County Judge read aloud Proclamation #05-005 d ignating Saturday, April 2, 2005 as Merrill and Bonnie G en Day in Brazos County. The Court joins with numerous B zos County citizens, former students, other friends and f ily members in commemorating Bonnie and Merrill Green's 75th birthdays " on April 2, 2005. On motion by the County Judge, s onded by Commissioner Peters, the Court voted unanimously t proclaim April 2, 2005 as Bonnie and Merrill Green Day t oughout Brazos County. The next matter before the Court was consideration of a C perative Working Agreement between Brazos County and the B zos County Rape Crisis Center. The Center has applied for a V 1 Ct 7 Page d'4 C issioners Court meeting March 29, 2005 3 G nt to the Criminal Justice Division of the Office of the rnor and this is a requirement of any external agency with sonnel assigned to the grant-funded project. This serves as a tatement of the County's agreement to work with the Center. Bill Turner, District Attorney has signed the document as the A licant Authorized Official. On motion by Commissioner Peers, seconded by Commissioner Cauley, the Court voted imously to approve the Agreement and authorized the County J40ge to execute the document. The Court next considered a payment authorization in the unt of $1,356.25 to SunGard Pentamation for maintenance on t Texas Regulatory Software. On motion by Commissioner C ley, seconded by Commissioner Wassermann, the Court voted u nimously to approve the payment authorization. The next matter for consideration by the Court was a r west submitted by the Director of the Information Technology D artment seeking approval for out of state travel for h' self. Eric Caldwell would be traveling to Monterey, C ifornia to attend the 2005 West Cost Client Conference for S Gard Pentamation May 11 through the 13, 2005. On motion by t County Judge, seconded by Commissioner Cauley, the Court v ed unanimously to grant the request from the Director of the Information Technology Department and approved payment of out 1 67 Page 2G7 C missioners Court meeting March 29, 2005 4 o state travel expense for Eric Caldwell. The next matter for consideration was approval of tax rIFund applications from the following individuals and/or cuipanies : a) Luis G. De Jesus, Over Payment $1,129.17 b) Hector & Mary A. Garcia, Over Payment $285.81 c) Shira Ali & Farida H. Lakhani, Over Payment $140.00 d) Polo Fuels L.L.C. c/o Ben Tom Mahoney, Over Payment $111.30 e) STLC Liquidation Trust (2),Over Payment $14.18 & $6.63 f) Neil S. & Elizabeth Summer, Over Payment $25.00 0 motion by Commissioner Peters, seconded by Commissioner W sermann, the Court voted unanimously to approve the tax r and applications. The next matter for consideration was approval for the chasing Agent to advertise Bid 2005-024 Poly Jute. On ion by Commissioner Cauley, seconded by Commissioner ers, the Court voted unanimously to authorize the chasing Agent to advertise for bids for poly jute. The next matter for consideration was approval of a uisition for a New Holland TS100 Tractor and Boom Mower for tI A, Road and Bridge Department. On motion by the County J Ige, seconded by Commissioner Peters, the Court voted nimously to remove this item from the agenda at the request ollthe Purchasing Department. 1 67 Page ~?-s8 ssioners Court meeting March 29, 2005 5 On motion by Commissioner Mallard, seconded by the County e, the Court voted unanimously to receive, approve and r filed as submitted the Treasurer's report for February 2gP5. Commissioner Mallard asked about the interest rate. Treasurer said that most are at a little over 3 percent. A c y of which is attached to and made a part of these minutes. der announcement of interest items and possible future agtnda topics the following spoke: Commissioner Mallard a) Said that the CUC is having a luncheon on Wednesday, April 27 at the Doubletree in Austin. b) The Justice of the Peace and Constable, Precinct 3 office is progressing. They are working on a survey and will be meeting with the City of College Station on the drainage system. County Judge Asked his secretary to arrange for a photographer for a Court photo. There was no citizen input and/or concerns. There were no Agency/Board/Committee reports by Court ers. There being no further business to come before the Court, tdt meeting was adjourned. 1 6 Page sJ ~ff- BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR NO. 04/05-21.1 thru 04/05-21.6 following k The 2004-200 this the 29"' day of March 2005 at a regular meeting of the Commissioners' Court, the embers were present: Randy Sims, County Judge, Presiding Lloyd Wassermann, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk g proceedings were held: T WHEREAS, on 29 March 2005 the Court heard and approved a budget amendment for the udget year for Brazos County, Texas. ZEAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen ich could not be reasonably included in the original budget adopted 25 August 2004 the following endment(s) to the original are hereby authorized, as described on the attached page(s). A PTED AND APPROVED this the 29th day of March 2005. THE COWISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Sims, County Judge Original: ounty Clerk's Office and attached to the original budget Copies: County Auditor ounty Treasurer ommissioners' Court Minutes 67 ~Ikfn d623 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 -21.1 -3/29/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 31000100 67342000 CR Furniture 175.00 0100 31000100 60600000 DR Office Supplies 175.00 0100 31000300 67281000 CR Equipment - Electronic 200.00 0100 31000300 60600000 DR Office Supplies 200.00 L Juvenile Se es & Juvenile Services-Academy To reclassify penditures to correct account classification. repay ed By: fj Approved ~13y: llate;,. _ 3/24/200-5 jDatc: PAGE BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 -21.2 3129i2nns FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 1100150 61130000 CR Contingency 500.00 0100 1100200 1 73060000 DR Brazos Beautiful 500.00 Community upport To provide f ding approved by Commissioners' Court on March 15, 2005 to Keep Brazos Beautiful. 'Prepared By: ifj llate 3/24/2005 'APproved} I3 y: rH BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 -21.3 3/29/2005 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 3000 28600 0i 71715000 DR Victim Notification Service 40,090.00 3000 48062800 DR OAG - VINE Program 40,090.00 VINE Gran t - Grant Period 4/1/05-8/31105 To amend a original budget based on the new VINE Grant Prepared By: -Date: itj Approved By: 3/24/2005 llafe:' ~j T aev 4 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 -21.4 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 1700010 I 59100000 CR DDEA 2,295.00 0100 1700010 61110000 DR Conference & Seminars 650.00 0100 1700010 65050000 DR Building Maintenance 450.00 0100 1700010) i 67211000 DR Software 1,195.00 Building M; 1 1 tenance To reallocat funds for key and locks s tem to im prove security of the courthouse. See memo attached. Pwepared Bv: tx, 'b Dane ifj 'Approved By. KT+ry7 it , 3124/200-5 IDafc -x3101 5 ~L .sit r< t. 1: 6 r,` -2&-7 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 -21.5 3/29/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 3100010 72590000 DR Professional Fees - Other 14,500.00 01 1100150 61130000 CR Contingency 14,500.00 Juvenile services - to move funds to allow for the contract with MGT of America I Prepared By: We Approved By: /u Date: 11 3/24/2005 Date: 31.9-9 I0-S- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05 -21.6 3/29/2005 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 170001 59100000 CR DDEA 243.00 0100 91110000 DR Transfer to Capital Impr. Fund 243.00 4500 49028000 CR Transfer Fm General Fund 243.00 4500 630005 80380000 DR Improvements - Courthouse 243.00 Capital I rovements Fund To increas funds available to replace the overhead door at the Courthouse. See attached memo. Original fu ing was set at $6000.00 an increase of $243.00 is needed to put the overhead door in properl . c~ fired b ifj t/zD(►5 Ahpr4«d333~ COOPERATIVE WORKING AGREEMENT This Coop CRISIS CU will also as with the ce tive Working Agreement serves as a statement of our agreement to work with the TER, BRAZOS VALLEY to assist the center in accomplishing its stated objectives t the center by referring clients to the center to utilize its many services and by wo r to accomplish the following: A. rector of Outreach Programs (DOP) will spend three hours each week in each coun lding office hours to provide services to clients in that county. Appointments with r crisis counseling may be made in advance or on a walk-in basis, as allowable. A ephone hotline/business line will also be maintained during these hours, unless a eaking engagement has been previously arranged for the time spent in that county y. The DOP will provide escorts to law enforcement, the hospital, and court, when plicable. B. P will actively pursue public service presentation opportunities in each of the outr C. unties (in schools, community organizations, business groups, agencies, hospitals, P will recruit, train, and supervise outreach volunteers in each county. Their dutie to provide crisis intervention support, escorts, and speeches when the DOP is not i ` unty or has previous engagements. They will be trained and will serve according to ddendum for Outreach Volunteers in Surrounding Communities" in the Policies an cedures of Brazos Count Rae Crisis Center Inc. and Volunteer/ Advocate Job D escriptions. D. P will actively attend monthly victim/sexual assault task force meetings in all seve c unties. The Brazos C ounty Judge's Office will: 1'e Without the hundred and medical unnecessary ape Crisis Center, Brazos Valley, the majority of sexual assault victims within a one I adios ~.,,-,,,i,l not receive support counseling for this traumatic crime. Also, their le eds would not be explameu a,..' ::r'`-ns given; therefor°, they would suffer additio auma. We look for their goals. d to working with the center in this endeavor and assisting them with accomplishi RAPE CRIS CENTS, ZOS V LLEY BY: BRAZOS ~~ITY J E'S OF 3Y: F DATED: / C '.-3-05 RAPE . We rking ty clients local on that each etc.) S will n the the gal nal ng 4(-Iy The ~tate of Texas, County of BRAZOS We, e undersigned, as County Commissioners within and for Brazos County, and the Hon able Randy Sims, County Judge of Brazos County, constituting the entire Com issioners' Court of Brazos County, during a regular meeting of said Court have exarr.J ed the foregoing report and have caused an order to be entered upon the Minutes of th Commissioners' Court of Brazos County approving said Report as presented and sub " ted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided for i the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.11 6) Wit s my hand this • /~4 day of _ A.D. 2005 aren McQueen County Clerk, County of BRAZOS, State of Texas Ex ned and approved in open Commissioners' Court this -Zq-,~ day of Randy SiXs, County Lloyd Wasserman, Commissioner Precinct #1 Kenny Mallard, s Report for the MONTH of FEBRUARY 2005 V0L CV7 PACs ,-?-7,A . aj- Duane Peters, Commissioner Precinct #2 IQ inn J aM , N lN0 F V I C ' O o In M ti b N W e- lD I [r W W W M N O 1~ IA O In O W I~ N to O N In O 01 O f pp ID 0 N V lD O O N N M In m N O lM0 In n I. N I, co + O 00 n 1 10 n A lA n M V N W v m O N M 1~ f`N'1 Ip V N ' ~ W M ID N M ti M n I~ - ' W~ lp M ~ O ID N M , ? O 2 O C . Nv - I~ l M O M ID to . ; O1 . F N V \ V M l N O ID O N 0 M v 4 O R O W l0 M N f, M 0 10 1 l0 O c N ; N w 10 a N % e M l M N Il 1 W co p ca t0 W I~ i 1 l0 a 14 r l N N M l M M W N l0 N WW ID M N N v, - m l! W 1 .•a ID W O N V N 14 M N M ,tny ti V: ~ N O W 7 O O C4 Z ~ N n M O O C! 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