HomeMy WebLinkAbout2005-02-22-9:00AM-RegularA
BRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE C MISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
SESSIO ON 22 FEBRUARY 2005 AT 9:00 A.M. IN THE COMMISSIONERS
COURT OOM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET,
SUITE 5, BRYAN, TEXAS.
1. Ir}location and Pledge of Allegiance - Commissioner Cauley
2. Cpl for citizen's input and/or concerns.
Conside I nd take action on agenda items 3 - 33:
! 17-7
3. B get Amendment 04/05,kfthru 04/05-7-7~
4. R uest from the Information Technology Department for approval of a cell phone
a wance for Eric Caldwell and creation of a cell phone allowance account in the
I rmation Technology budget.
5. Pt#sonnel Change of Status.
6. Pitment of Claims.
7. R ision #7 to The Research Valley Partnership guidelines, adopting the State of Texas
d nition for "primary jobs" as the criteria to offer incentives as it relates to competition
in - he local business community, and changing "the majority" to 70% of the products and
services that are exported from the local market.
8. P ent of $4,809.35 to meet the cash incentive requirement under the Performance
A eement between FMA Alliance, Ltd. and The Research Valley Partnership, Inc.
9. P ment of $30,000 to meet the cash incentive requirement under the Performance
A eement between Universal Computer Services Inc. and The Research Valley
P nership, Inc.
V 0 L_4t~_PA' - E ~3
Commissioners Court Agenda
22 February 2005
Page 2
10. R
11. R
S
wal of the Maintenance Coverage with Wire One for the Polycom Viewstation EX
.l #820333036D71AX). Dates of coverage are from 2/01/2005 through 8/31/2,005.
?.001
bursement of $99.00 to Eric Caldwell for the purchase of the Adobe Acrobat
vare Developer Kit.
12. T as VINE Annual Maintenance Grant Contract between Brazos County and the Office
o he Attorney General for the purpose of reimbursing Brazos County for certain cost
i purred in the participation in a statewide crime victim notification service, and outlining
t terms that must be met for Brazos County to be eligible for cost reimbursement.
13. O er No. 05-001 dividing Election Precinct 64 and combining it with Election Precinct
7 and extending Election Precinct 72 to follow the new City of College Station city
li it lines.
14. R ised lease agreement between Brazos County and College Station Independent
S ool District for the property at 100 Anderson Street, effective 1 September 2004 thru
3 August 2005.
15. A ' lication and Agreement between Brazos County and the Texas Department of Human
S ices for receipt of USDA-donated commodities that are used in providing meals to
j niles detained at the Brazos County Juvenile Detention facility.
16. R uest from the Sheriff's Office for permission to use funds from the Local Law
E orcement Block Grant 2003-LB-BX-2005 and Grant 2004-LB-BX-0913 for purchase
of 1 he following mobile data equipment: Zo S s
a. 5 Panasonic CF29 docking stations
b. 4 Panasonic CF29 mobile computers
c. 4 Panasonic auto adapters
d. 4 DVD/CDRW drive packs
e. 12 USB bio sticks
17
18
19.
;st from the Road & Bridge Department for approval of time off without pay for a
& Bridge employee.
Refund Applications for the following:
a. Jim Alford
b. Barbara C. Eller
c. Angela Fox
d. Randall K. & Virginia Garner
e. Quinton A. & Jeanette M. Gowin
f Nadine M. & Boyd L. Grigsby
g. John R.Harbison; Allison B. Harbison
h. Hausman & Carnes Dvmt., LP (2)
i. Susan Hernandez
j. Harlan A. Knezek
k. Varonda Pharms
1. Felix Plaster & Carrie Rosner
m. Anthony G. Renfroe
n. Malynda A. Williams
:nt of Mervin D. Peters to the Twin Cities Endowment Board. Term of
is 1 January 2005 to 31 December 2007.
Commissioners Court Agenda
22 February 2005
Page 3
20.
21
22
23.
24.
25.
26.
27
lent of the following individuals as Fire Commissioners for the Rural Fire
District Two:
a. Raymond McCallum
b. James Rosier
a1 and installation of vehicle equipment for the 2005 Sheriff's Office vehicles
tion 00003159).
lase of a Truck Tractor with winch for the Road & Bridge Department (requisition
3125).
A by Purchasing for permission to award Bid #2005-010, Hydrated Lime, to Austin
Lime who was the only bidder.
t by Purchasing for permission to award Bid #2005-011, Material Hauling, as
a. Primary vendor: Construction Resources ALL
b. Secondary vendor: Texcon - 58,420#
Jeffrey Bailey Trucking - 80,000#
c. Third vendor: Jeffrey Bailey Trucking - 58,420#
Texcon - 80,000#
est by Purchasing for permission to award Bid #2005-013, Shop Supplies and Auto
, as follows:
a. Primary vendor:
b. Secondary vendor
Cook's Auto Parts
Napa Auto Parts
t by Purchasing for permission to award Bid #2005-014, Decking Timber, as
a. Primary vendor: Lufkin Creosoting
b. Secondary vendor: Kennedy Saw Mills
by Purchasing for permission to award Bid #2005-015, Bridge Pilings, to
Saw Mills.
28.1 rlocal Agreement between Brazos County and Region IV Education Service Center
f Brazos County to become a member of The Cooperative Purchasing Network (TCPN)
b ing cooperative, effective 22 February 2005.
29. A roval of Requisition 00003100 for the construction of bridges at the following
locations:
a. Peach Creek at Lick Creek c. Burt Road at Thompson Creek Tributary
b. Peach Creek at Peach Creek d. Harper's Ferry Road at Alum Creek
Commissioners Court Agenda
22 February 2005
Page 4
30. uest by Brazos County for Verizon Communications to relocate buried cable
i tallations to the new right of way of Rabbit Lane beginning at OSR and extending
s th for a distance of 2,490 feet at a depth of 30 inches. Site is located in Precinct 2.
luest
31. from Wickson Creek Special Utility District to construct a road bore in the right
way of Tonkaway Lake Road (approximately 2,300 feet from its intersection with
en Prairie Road) for water line installation. Site is located in Precinct 3.
32
33
f.
34. A
35. A
36. C
37. A.
38. A.
The Brazos
interpretive
s County Proclamation 05-002 establishing 5 March thru 30 April 2005 as Walk
s Texas, eight weeks of fun and fitness, sponsored by Texas Cooperative Extension.
of the Commissioners Court minutes for the following 2004 dates:
5 October 2004
12 October 2004
19 October 2004
26 October 2004
2 November 2004
9 November 2004
Regular Meeting
Regular Meeting
Regular Meeting
Regular Meeting
Regular Meeting
Regular Meeting
g.
11 November 2004
h.
16 November 2004
i.
22 November 2004
j.
23 November 2004
k.
30 November 2004
Special Meeting
Regular Meeting
Special Meeting
Regular Meeting
Regular Meeting
of the results of Bid 2005-016, Bridge Repair: no responses received.
of interest items and possible future agenda topics.
for citizen input and/or concerns.
/ Board / Committee reports by Court members.
Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
6 N, f+
VO-L 6 P
COMMISSIONERS' COURT
REGULAR MEETING
FEBRUARY 22, 2005
A regular meeting of the Commissioners' Court of Brazos
ty, Texas was held in the Brazos County Commissioners
C rtroom in the Courthouse in Bryan, Brazos County, Texas,
b 'inning at 9:00 a.m. on Tuesday, February 22, 2005 with the
lowing members of the Court present:
Randy Sims, County Judge, Presiding;
Lloyd Wassermann, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
icials that were in attendance.
Commissioner Cauley gave the invocation and led the
pj'dge of allegiance.
There was no citizen input/and or concerns.
The Court next considered Budget Amendment #04/05-17.1
t4tough 17.7 that would reallocate funds for Constable
P
cinct
3, Certificates of
Obligation 2003,
TEEX
State
H
eland
Security and Title
IV-E; transfer
funds
from
C tingency to Community Support-Brazos Animal Shelter, and
N Departmental, and from Juvenile Court Referee to the
istrate Division.
►L & ~ PAGE
On motion by Commissioner Cauley,
99
nissioners Court meeting February 22, 2005 2
onded by Commissioner Peters, the Court voted unanimously
approve the budget amendment as submitted, a copy of which
it4 attached.
The Court next considered a request from the Information
T
hnology
Department
for approval
of a cell
phone allowance
o
[$336.00
for Eric
Caldwell and
creation
of a cell phone
a
owance account
(51730000) in the Information Technology
De
partment budget.
On motion by
Commissioner Cauley, seconded
b
Commissioner
Mallard, the
Court voted unanimously to
a§prove the request.
The Court proceeded to consider the change of status of
loyees as submitted on the attached Personnel Action
R4~uests. On motion by Commissioner Cauley, seconded by
issioner Peters, the Court voted unanimously to approve
changes as submitted.
The Court next considered the following Claims as
tted by the County Treasurer for payment:
7003899 through 7004311
motion by Commissioner Peters, seconded by Commissioner
Wq+sermann, the Court voted unanimously to approve the Claims
aJIsubmitted.
The next matter before the Court was consideration of
ision #7 to the Research Valley Partnership guidelines,
L
G6
PAGE ~1g
t
issioners Court meeting February 22, 2005
pting the State of Texas definition for "primary jobs" as
criteria to offer incentives as it relates to competition
i 'the local business community, and changing "the majority"
t 70 percent of the products and services that are exported
f m the local market. On motion by the County Judge,
s onded by Commissioner Mallard, the Court voted unanimously
t 'approve Revision #7. A copy is attached.
The Court next considered the payment of $4,809.35 to
t the cash incentive requirement under the Performance
eement between FMA Alliance, Ltd. and The Research Valley
P4~tnership. FMA, Alliance, Ltd. met 21.86 percent of the
total payroll requirement of $3,255,000.00 and so are in
p tial compliance by contract. On motion by the County
J ge, seconded by Commissioner Peters, the Court voted
u nimously to authorize the payment of $4,809.35 to FMA
iance, Ltd.
The next matter before the Court was the payment of
$ ,000.00 to meet the cash incentive requirement under the
P formance Agreement between Universal Computer Services,
Ir t. and The Research Valley Partnership. Universal Computer
J.-vices, Inc. has exceeded the requirements under the
a#eement and is entitled to the $30,000.00 payment. On
ion by Commissioner Mallard, seconded by Commissioner
PAGE 99
3
C issioners Court meeting February 22, 2005 4
W ''sermann, the Court voted unanimously to authorize the
p ment of $30,000.00 to Universal Computers, Inc.
The Court next considered a request by the Information
T hnology Department to renew the maintenance coverage with
W e One for the Polycom Viewstation EX. The coverage period
i 'from February 1, 2005 through August 31, 2007 and is in the
a unt of $3,333.00. On motion by Commissioner Cauley,
s onded by Commissioner Peters, the Court voted unanimously
t approve the renewal of maintenance coverage.
The Court next considered a reimbursement request from
E c Caldwell, Director of the Information Technology
D artment. Mr. Caldwell used his own credit card to purchase
t "Adobe Acrobat Software Developer Kit". The kit is $99.00,
o y available over the Internet as a credit card purchase.
0 motion by Commissioner Cauley, seconded by Commissioner
P ers, the Court voted unanimously to approve the
r mbursement request for $99.00.
The next matter before the Court was consideration of the
T as VINE Annual Maintenance Grant Contract between Brazos
C my and the Office of the Attorney General for the purpose
o reimbursing Brazos County for costs incurred in the
p ticipation in the state wide crime victim notification
s vice, and outlining the terms that must be met for Brazos
z 6 ~ PAGE !°o
C issioners Court meeting February 22, 2005 5
C my to be eligible for cost reimbursement. On motion by
Cj~missioner Cauley, seconded by Commissioner Wassermann, the
C rt voted unanimously to approve the Texas VINE Annual
M ntenance Grant Contract between Brazos County and the
0 ice of the Attorney General. A copy is attached.
The Court next considered adopting Order No. 05-001
d iding Election Precinct 64 and combining it with Election
P ff cinct 72, and extending Election Precinct 72 to follow the
n city of College Station city limit lines. Section 42.007
o the Texas Election Code states that the Commissioners Court
mU not establish a county election precinct containing
t ritory inside a city with a population of 10,000 or more
a unincorporated territory outside the city. On motion by
C issioner Cauley, seconded by Commissioner Peters, the
C rt voted unanimously to adopt Order No. 05.001 dividing
Election Precinct 64 and combining it with Election Precinct
7 and extending Election Precinct 72 to follow the new City
o College Station city limit lines. A copy is attached.
The Court next considered the revised lease agreement
b ween Brazos County and College Station Independent School
D' trict for rental of property located at 100 Anderson, in
C lege Station, Texas. This is for the use of the Justice of
tat Peace and Constable Precinct 3. Term of the lease is for
L PAGE 1d1
t
missioners Court meeting February 22, 2005 6
period of one year commencing on September 1, 2004 and
fling on August 31, 2005. The monthly lease amount is
1760.00. The County Auditor pointed out that September has
a eady been paid and the County only owes from October
f 'ward. On motion by Commissioner Mallard, seconded by
C issioner Cauley, the Court voted unanimously to approve
t revised lease agreement between Brazos County and the
CgJlege Station Independent School District with the exception
o item 1.6. A copy of the Lease Agreement is attached.
The Court next considered approval of an application and
A eement between Brazos County and the Texas Department of
H Ian Services for receipt of USDA donated commodities that
a used in providing meals to juveniles detained at the
B zos County Juvenile Justice Center. On motion by
C issioner Cauley, seconded by Commissioner Wassermann, the
C rt voted unanimously to approve the application and
a4thorized the County Judge to execute the document. A copy
idlattached.
The next matter before the Court was a request from the
S Tiff's Department for permission to use funds from the
L al Law Enforcement Block Grant 2003-LB-BX2055 and Grant
2gp4-LB-BX-0913 for purchase of the following mobile data
e#ipment :
L 0 PAGE ~0,)
issioners Court meeting February 22, 2005 7
a. 5 Panasonic CF29 docking stations
b. 4 Panasonic CF29 mobile computers
c. 4 Panasonic auto adapters
d. 4 DVD/CDRW drive packs
e. 12USB bio sticks
T4 re is currently available approximately $31,545.00. On
ion by Commissioner Peters, seconded by Commissioner
w0sermann, the Court voted unanimously to approve the
r4buest.
The next matter before the Court was a request from the
R d and Bridge Department for approval of time off without
p for a Road and Bridge Department employee. On motion by
t County Judge, seconded by Commissioner Cauley, the Court
v ed unanimously to approve the request.
The next matter for consideration was approval of tax
re nd applications from the following individuals and/or
coWanies:
a. Jim Alford, Over Payment $6.72
b. Barbara C. Eller, Over Payment $152.01
c. Angela Fox, Over Payment $90.37
c. Randall K. & Virginia Garner, Over Payment $30.00
e. Quinton A. & Jeanette M. Gowin, Over Payment
$19.41
f. Nadine M. & Boyd L. Grigsby, Over Payment $12.33
g. John R. Harbison, Allison B. Harbison, Over
Payment $6.60
h. Hausman & Carnes Dvmt., LP (2), Over Payment
$215.04 & $2,057.31
i. Susan Hernandez, Over Payment $13.47
L Ce ~ PAGE IP3
loners Court meeting February 22, 2005 g
j. Harlan A. Knezek, Over Payment $1,135.46
k. Varonda Pharms, Over Payment, Over Payment $10.63
1. Felix Plaster & Carrie Rosner, Over Payment $9.00
m. Anthony G. Renfroe, Over Payment $25.96
n. Malynda A. Williams, Over Payment $216.50
motion by Commissioner Peters, seconded by Commissioner
ley, the Court voted unanimously to approve the tax refund
adblications.
The next matter before the Court was the appointment of
a4lindividual to serve on the Twin Cities Endowment Board. On
m ion by Commissioner Mallard, seconded by Commissioner
C ley, the Court voted unanimously to reappoint Mervin D.
P ers to the Twin Cities Endowment Board for a term beginning
J
wary
1, 2005
through December
31,
2007.
The
Court
next considered
the
reappointment of the
f lowing two individuals to serve as Fire Commissioners for
t Rural Fire Prevention District Two:
a. Raymond McCallum
b. James Rosier
0 motion by Commissioner Peters, seconded by Commissioner
C ley, the Court voted unanimously to appoint the previously
m tioned individuals to serve as Fire Commissioners for the
R4kal Fire Prevention District Two.
The next matter before the Court was the approval of a
r4ouisition in the amount of $9,500.00 for the removal and
i tallation of vehicle equipment in the 2005 Sheriff's
10~
L PAGE
C missioners Court meeting February 22, 2005 9
v icles. On motion by Commissioner Cauley, seconded by
C issioner Wassermann, the Court voted unanimously to
a rove the requisition.
The next matter before the Court was the purchase of a
T ck Tractor with winch in the amount of $101,839.00 for the
R 'd and Bridge Department. On motion by Commissioner Peters,
s onded by Commissioner Wassermann, the Court voted
u nimously to approve the purchase and authorized the County
J 'ge to execute the requisition.
The Court next considered awarding Bid No. 2005-010,
H Crated Lime. Becky Stephens Senior Buyer, recommended
a eptance of the bid submitted by Austin White Lime. The
c pany was the only bidder. On motion by Commissioner
P ers, seconded by Commissioner Wassermann, the Court voted
u nimously to accept the recommendation of the Senior Buyer
a award the contract to Austin White Lime. A copy of the
b " tabulation is attached.
The Court next considered awarding Bid No. 2005-011,
M erial Hauling. Becky Stephens, Senior Buyer, made the
f lowing recommendations:
Primary Vendor - Construction Resources - All
Secondary Vendor - Texcon - 58,420 lbs.
Jeffrey Bailey Trucking - 80,000 lbs
L & ~ PAGE
/Ds
C issioners Court meeting February 22, 2005 10
Third Vendor - Jeffrey Bailey Trucking - 58,420 lbs
Texcon - 80,000 lbs
0 motion by Commissioner Peters, seconded by Commissioner
M 'lard, the Court voted unanimously to accept the
r ommendation of the Senior Buyer and award the contract as
n ed. A copy of the bid tabulation is attached.
The Court next considered awarding Bid No. 2005-013, Shop
S plies and Auto Parts. Becky Stephens, Senior Buyer made
t follow recommendation:
Primary Vendor: Cooks Auto Parts
Secondary Vendor: Napa Auto Parts
O motion by Commissioner Wassermann, seconded by Commissioner
P ers, the Court voted unanimously to accept the
lommendation of the Senior Buyer and award the contract as
n ed. A copy of the bid tabulation is attached.
The Court next considered awarding Bid No. 2005-014,
D king Timber. Becky Stephens, Senior Buyer, made the
f lowing recommendations:
Primary Vendor - Lufkin Creosoting
Secondary Vendor: Kennedy Saw Mills
or motion by Commissioner Cauley, seconded by Commissioner
P ers, the Court voted unanimously to accept the
r ommendation of the Senior Buyer and award the contract as
n ed. A copy of the bid tabulation is attached.
L 6 ~ PAGE IN
C issioners Court meeting February 22, 2005 11
The Court next considered awarding Bid No. 2005-015,
B dge Pilings. Becky Stephens, Senior Buyer, recommended
a eptance of the bid submitted by Kennedy Saw Mills, Inc. On
m ,ion by Commissioner Peters, seconded by Commissioner
CE . ley, the Court voted unanimously to accept the
r ommendation of the Senior Buyer and award the contract to
K nedy Saw Mills, Inc. A copy of the bid tabulation is
a ached.
The next matter for the Court's consideration was an
I erlocal Agreement between Brazos County and the Region IV
E cation Service Center to become a member of the Cooperative
P chasing Network (TCPN) buying cooperative. Interlocal
C peration Act, V.T.C.A. Government Code Chapter 791
a horizes this action. On motion by Commissioner Peters,
s onded by Commissioner Wassermann, the Court voted
u 'nimously to enter into an Interlocal Agreement with the
R ion IV Education.
The Court next considered approval of a requisition for
t construction of bridges at the following locations:
a. Peach Creek at Lick Creek
b. Peach creek at Peach Creek
c. Burt Road at Thompson Creek Tributary
d. Harper's Ferry Road at Alum Creek
0 motion by Commissioner Wassermann, seconded by
C issioner Peters, the Court voted unanimously to approve
L 6 ~ PAGE 1 D7
C issioners Court meeting February 22, 2005 13
designating a five (5) week period from March 5 through April
3 2005 as "Walk Across Texas". The Court joins with the
T as Cooperative Extension Service to encourage adults and
a lescents to become physically active. On motion by the
C nty Judge, seconded by Commissioners Wassermann, Peters,
Mil-lard 'and Cauley, the Court moved to proclaim the eigth (8)
w k period of March 5 through April 30, 2005 as "Walk Across
T as" throughout Brazos County.
The Court next considered approval of the minutes of the
I
C
L
issioners' Court meetings held in October and November
2gP4 on the following dates:
Regular Meetings October - 5th, 12th, 19th 26th
Regular Meetings November - 2nd, 9th, 16th 23rd 30th
Special Meetings November - 11th, 22nd,
O motion by the County Judge, seconded by Commissioner
C ley, the Court voted unanimously to approve the minutes as
s mitted.
The Court next acknowledged the results of Bid 2005-016,
B dge Repair. No responses were received. The County
E ineer noted that the Road and Bridge Department does most
o the work and will go out for bids again as bridges are
n4i~ded.
L PAGE leg
ioners Court meeting February 22, 2005 14
Under announcement of interest items and possible future
a$pnda topics the following spoke:
County Clerk
a) Said that there would be a workshop at 2:00 p.m.
tomorrow in the Magistrate's Courtroom.
Commissioner Mallard
a) The Chamber of Commerce is taking a legislative trip
over to Austin.
There was no citizen input and/or concerns.
Under Agency/Board/Committee reports by Court members,
t# following spoke:
Commissioner Mallard
a) He met with the Intergovernmental committee and
discussed the following:
1. Savings derived from forming an insurance pool.
2. The City of Bryan has won an award and it will
be presented at the national meeting.
3. Discussed the intersection at Copperfield
Drive.
4. The next Intergovernmental Committee meeting
will be at College Station City Hall on March
21, 2005.
County Judge
a) The County Judges and Commissioners Conference held
last week was very good.
Commissioner Mallard
a) The retirement discussion at the conference was
interesting. It's a good system.
County Judge
L 6 4 PAGE ll0
Court meeting February 22, 2005
15
b) Brazos County is ahead of most by matching 2.25
percent for every dollar contributed. Most counties
match dollar for dollar contributed.
There being no further business to come before the Court,
t# meeting was adjourned.
L PAGE /11
T foregoing minutes of the Commissioners Court meeting held
F ruary 22, 2005 have been examined and are approved in open
C rt this the 12q day of 2005, in Bryan,
Brazos County, Texas.
R dy ms Lloy Wassermann
C 'n Judge Commissioner, Precinct 1
D Ire Peters
C issioner, Precinct 2
C ey Ca ley, Jr.
C issi ner, Precin t 4
Attest:
K en McQueen
C my Clerk
L 64 PAGE
Kenny Malla~
Commissione , Precin 3
BRAZ
MEETIN
P~
COUNTY COMMISSIONERS COURT
ONJO ~ ~2 ~~2, 20&3-AT 'Qo APt
Name
Organization/Department
Oe
_
i
r
C
e
i7
VLI-A
VOL PAGE 113
BRAZO"~'f COUNTY COMMISSIONERS COURT
is iiz
IVI1=C 1 1 IN
41 V IV c,C. ;21- Lvw ► / "~ly/'l .
Name
Organization/Department
A4
A/)
~tv; r • s
VOL (~{O PAGE
3r
following ~
NO. 04/05-17.1 thru 04/05-17.7
this the 22"' day of February 2005 at a regular meeting of the Commissioners' Court, the
The
the
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR
were present:
Randy Sims, County Judge, Presiding
Lloyd Wassermann, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
g proceedings were held:
T WHEREAS, on 22 February 2005 the Court heard and approved a budget amendment for
5 budget year for Brazos County, Texas.
W REAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
itions hich could not be reasonably included in the original budget adopted 25 August 2004 the
following endment(s) to the original are hereby authorized, as described on the attached page(s).
A PTED AND APPROVED this the 22Ih day of February 2005.
THE CO ISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By:
n Sims, County Judge
Original: ICounty Clerk's Office and attached to the
original budget
Copies: County Auditor
County Treasurer
ommissioners' Court Minutes
VOL ~6 PAGE 11'5
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 -17.1
2/22/2005
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11001500
11
61130000
CR
Contingency
11,020.00
0100
11002000
73120000
DR
Brazos Count Animal Shelter
11,020.00
Community
ort - Brazos Animal Shelter
To reallocate
nds to allow the Brazos Count Animal Shelter to continue providing services for
after hour on
II emer enc services out in the count for the remainder of FY 2005.
Prepared By:
Date:
ifj Approved By:
2/8/200-5 Date:f~2tOS
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 -17.2
2/22/2005
FD
0100
DIV
1
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
22600100
1
51610000
DR
Hourly - Staff
9,320.00
22600100
i
53100000
DR
Social Security
715.00
0100
0100
22600100
53200000
DR
Retirement
1,020.00
0100
22600100
53300000
DR
Employee Health Insurance
4,275.00
22600100
53320000
DR
Employee Dental Insurance
72.00
0100
22600100
41
53800000
DR
Worker's Compensation
118.00
0100
0100
22600100
!
51610000
DR
Hourly - Staff
8,900.00
0100
22600100
51630000
CR
Hourly - Part time
8,900.00
22500100
51150000
CR
Sala - Appointed Official
15
520
00
,
.
M
i
t
ag
s
rate ~
ii
d Juvenile
Court Referee - To move funds from the appointed officia
l account in
the Juvenile
clerk position
funds in the
:j
.
ourt Referee division to the Magistrate division. The funds are to increase the magistrate
from part time to full time. Additionally the amendment is to move the remaining
agistrate division Hourly -Part time account to Hourly - Staff.
frc laYc_ l 133:
WC Apprul ed 133
2/9/2005 ;
llatc: 11
VOL PAGE
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 -17.3
2/22/2005
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11000500
51100000
DR
Sala - Elected Officials
38,340.00
0100
11001500
61130000
CR
Contingency
38,340.00
J
Non- Depart
ental - To move funds from Contingency to correct the overpayment of elec
ted officials due
to salary acc
is for the previous eight fiscal ears.
Prepared By:
Datc:
We Approved By:
2/9/2005Da te:
/19
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 -17.5
2/22/2005
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
4800
63481000
4,
72590000
DR
Professional Fees
100,000.00
4800
63481000
80715000
CR
Road & Bridge Projects
100,000.00
J
Certificiates
Obligation 2003- To move funds from Capital Road projects to Professional Fees to
cover u comi
right of way and ap raisal projects.
4'U3'r•
& r y
J 1, ~Y4U v L y
•~uC P1
2/17/200- D. SCI (~i ~f ` ~prOL lY P AuL ` f/~
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 -17.6
2/22/2005
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
3000
35540
67203000
DR
Minor Computer Hardware
2,479.00
3000
35540
80310000
CR
80OMHZ Radio System
2,479.00
TEEX State
meland Security - To move funds
to allow for the purchase of a laptop computer.
F-
F-
xed l31 _ We
2/17/200;
Aplir0ycd'l3 <'-'l-"4'
r r
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 04/05 -17.7
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
3105000
80890000
DR
Vehicles
785.00
0100
3105000
61110000
CR
Conference and Seminars
785.00
Title IV-E -
move funds to cover the purchase o
f two vehicles.
D e ed BSr , = Ide
ah: ' 2/17/200-5
'APP!•0- Ed By:
~llate .2~02.210,~
VOL ~6 PAGE 109--
t5
PERSONNEL CHANGE OF STATUS
DATE: February 22, 2005
DETMENT: Personnel
CO 4w
PU SE: Approve Personnel Change of Status
Eons
DEMENT NAME EMPLOYEE NAME ACTION REQUESTED
INFO ATION CALDWELL, ERIC CELL PHONE ALLOWANCE
;TECHNOLOGY
Now
DIST T CLERK INGRAM, NATALIE
BERGERON, JOAN
LITTLE, LYNSEY
RICHARDSON, CRYSTAL
JONES, AMBER
PACK, MELINDA
CASARES, ROSE
CLIFTON, JENNIFER
HODGES, BETTY
WILDEN, SUSAN
PROMOTION
PROMOTION
PROMOTION
PROMOTION
PROMOTION
PROMOTION
PROMOTION
NEW HIRE
NEW HIRE
RESIGNATION
RESIGNATION
'S OFFICE- PHARISS, WILLIAM
AIL MORTON, JASON
SIFUENTEZ, ANNA
BAKER, TIFFANY
WALKER, JIMMY
KUCHINSKI, PAUL
NEW HIRE
NEW HIRE
TRANSFER FROM ANOTHER
DEPARTMENT
NEW HIRE
NEW HIRE
TRANSFER WITHIN DEPT
CLERK BARCELONA, CATHERINE NEW HIRE
DAVENPORT, WINSTONIA NEW HIRE
POLANSKY, SYLVIA RETIREMENT
a 123
PERSONNEL CHANGE OF STATUS
Page 2 of 3
CO
T DATE:
February 22, 2005
DEP
TMENT:
Personnel
PU
SE:
A
rove Personnel Change of Status
'
o
.
ee
I
D
EP
T
MENT NAME
EMPLOYEE NAME
ACTION REQUESTED
MEMO
AGE
NSION
KOEBERNICK, CYNTHIA
NEW HIRE
TREAS )
I R'S OFFICE
PALOMARES, CONCHA
RESIGNATION
TAX
FICE
EMERY, CAROL
RESIGNATION
DISTR 1
1" T ATTORNEY
LENZ, SYLVIA BETH
TRANSFER FROM ANOTHER
DEPARTMENT
O'CONNOR, LISA
RESIGNATION
BUILD
ING MAINTENANCE REYES, LOUISA
RESIGNATION
MAGI
RATE
PARADIS, LISA
PART-TIME TO FULL-TIME
EME
ENCY MANAGEMENT GIORDANO, DEMERLE
REMOVAL OF CELL PHONE
ALLOWANCE
1
A
,
PERSONNEL CHANGE OF STATUS
Page 3 of 3
PU SE: Approve Personnel Change of Status
DEP TMENT NAME EMPLOYEE NAME ACTION REQUESTED
I••• .
CO T DATE: February 22, 2005
DEP TMENT: Personnel
ROA ND BRIDGE DEPT STRACENER, LEWIS NEW HIRE
Appro,Md in Commissioners' Court:
Coun udge's or Commissioner's S
(This t to be attached to minutes)
rr
#7
To: Judge Randy Sims
From: Bob Malaise
Fax:
Fax: 979-260-5252
Phone: 979-361-4102
Phone: 979-260-1755
Date: 2/7/2005 1:30 PM
Pages:
ubject: The Research Valley Guidelines - Revision #7
Sectio III, F Qualifying Statements, does not go far enough to define what constitutes
compl ion in the local market. The proposal is to adopt the State of Texas definition for
"prim jobs" as the criteria to offer incentives as it relates to competition in the local
busin community. In addition, it raises the threshold by changing "the majority" (State
of Te Definition) to 70%.of the products and services that are exported from the local
:urre language:
SECT N III. QUALIFING STATEMENTS
F. Co ity
incentives will not be offered to businesses that would create product
within Brazos County where Brazos County is the primary sales territory.
;omp ttmi:
language:
ON III. QUALIFING STATEMENTS
F. C unity incentives will be offered to economic development projects that create or
retai rimary jobs. The term primary job means "a job that is .....available at a company
for w ch 70% of the products or services of that company are ultimately exported to
reg. lil"cation , statewide, national, or international markets infusing new dollars into the local
econ y; and" is included in one of nearly (15) different North American Industry
Clas s System (NAICS) sector codes.1
The ICS sector code categories include: crop production; animal production; forestry
and 1 ging; commercial fishing; support activities for agriculture and forestry; mining;
utiliti ; manufacturing; wholesale trade; transportation and warehousing; information;
secur es, commodity contracts, and other financial investments and related activities;
scien is research and development services; management of companies and enterprises;
and c ectional institutions.2
APPROVAL OF REVISION #7:
y Sims, County Judge
V. CIV. STAT. ANN. Art.5190.6, § 2(17).
' TEX.ItE
2 id.
OF BRYAN, CITY OF COLLEGE STATION, BRAZOS COUNTY
THE RESEARCH VALLEY PARTNERSHIP
ECONOMIC DEVELOPMENT GUIDELINES
Revision #7
- HISTORICAL NOTES -
This version of Economic Development Guidelines were approved
by the RVP Board of Directors at the October 20, 1994 Board Meeting.
Previous visions to these Guidelines were approved by the RVP Board of Directors on the following
dates: Re ion I - September 21, 1995; Revision 2 - February 15, 1996; Revision 3 - September 18,
1997; Re ion 4 - October 20, 1999; Revision 5 - December 11, 2002; Revision 6 -April, 2003; Revision
7- 10 x Y S
I.
Guidelines are intended to provide a general direction for the Board and staff. When
tiating with prospects, a certain amount of flexibility should be allowed for making good
.less decisions on projects and circumstances that fall outside the Guidelines.
II.
A. I i~Recipients of community incentives should be, but are not required to be, on the RVP's Target Industry
1. Biotechnology
2. Customer support/Back office operation centers
3. Corporate headquarters operations
4. Distribution
5. Information technology
5. Manufacturing
7. Recycling and products from recycled materials
S. Value added to agriculture
Technology transfer
10. Research & Development Centers
RVP Guide }i es, Page 1 217/2 292 f ;J2005
61 r'
TT
B
Primary Community Incentives:
1. Tax abatement (City of Bryan, City of College Station and Brazos County only)
2. Developed land
3. Performance-based financial assistance (e.g., reimbursement/payment ofpermanent/hard costs
associated with relocation/expansion)
4. Brokerage fees will be paid to a broker that successfully completes a deal located in either the
Business Center at College Station or the Bryan Business Park (or any other publicly owned
business parks) in which free or reduced land is offered by the community. The fee shall be
limited to five (S) percent of the value of the land based on the value used when modeling the
economic and fiscal impact of a qualifying project.
III. Q
LIFYING STATEMENTS
A
I
Community incentives, which includes all cash incentives, will be available to qualifying existing
businesses and those recruited from outside Brazos County. Both existing and new businesses must
qualify for incentives based on capital investment or gross payroll added in Brazos County, and a time
requirement for maintaining a physical location and conducting business in Brazos County. An
existing business which meets the threshold minimum requirements for community incentives will
automatically qualify for the next higher level of incentives.
B.
j
Cash incentives will be requested from only one of the following combinations of funding entities
unless extraordinary circumstances exist or in the case of incentive magnitude being so large as to
necessitate consideration of a variance to this part of the Guidelines:
1. Brazos County Incentive Fund
:
2. One City
3. Brazos County
4. One City and Brazos County
C.
!
Requests for incentives for companies relocating from one city to another in Brazos County requires
j
both city managers be notified prior to any meetings subsequent to initial interview.
D.
Each time community incentives are used in the recruitment of new business, or in existing business
expansion or retention, the recipient of the incentives will be encouraged to use local providers of
goods and services.
E
i
Communit
incentives will not be off
-Fed to busin
th
t
ld
t
d
i
i
.
y
,
esses
a
erea
wou
e pro
uct eempet
t
on within
Brazos Count
where Brazo
C
t
i
th
i
l
i
C
y
s-
oun
y
s
e pr-
mar-y sa
es teFr
ommunity incentives will be
tapf
o
red to economic development projects that create or retain ritnat y jobs. The rima term
r
ar job means " a job that is ......available at a company for which 70% of the products or service:
of
at company are ultimately exported to regional, statewide, national or international markets
in
in new dollars into the local economy; and " is included in one of nearly fifteen 15 different
N
h American Indust Classification System(NAICS) sector codes.I
The NAICS sector code categories include: crop production; animal production; forest and logging-
commercial. fishin : support activities for agriculture and forestry, • mining; utilities, manufacturing;
wholesale trade; transportation and warehousin ; information; securities, commodity contracts and
other financial investments and related activities; scientific research and development services;
many cement of companies and enterprises; and correctional institutions.2
i
]~X> REV. CIV. STAT. ANN. Art. i o.6 2(17).
2
RVP Guid
nes, Page 2 2 200 2J3/2665
VOL fob !~9
11 u
F.
GJ
DUE
Community incentives will not be offered to retail business.
All recipients of community incentives will sign mutually agreed upon performance agreements
and contracts prior to receiving incentives, based on capital investment or gross payroll, in addition to
a requirement for the company to maintain a physical location and conduct business in Brazos County
for a specified period of time.
An Economic and Fiscal Impact Analysis will be conducted for each applicant for community
incentives. The community return on investment (pay-back) time period projected by the impact
analysis will, where possible, be seven years or less and anything longer will be approved on an
exception basis. Approval authorities may at their discretion require shorter return on investment time
periods. Additionally, projects should provide a 6 percent Internal Rate of Return to the community.
health and environmental risk assessment will be conducted for each applicant for community
;ntives as requested by the RVP Board or a funding entity.
J. mmunity Incentive Proposals shall be presented in a standard format including all Guideline
A r presentation of Community Incentive Proposals to a prospect, the prospect will have a specified
pe d of time in which to respond with acceptance, rejection, or suggested changes to the proposal. When
fe ble, the time period will be 30 days. The proposal will become null and void if not acted upon by the
pr ect within the specified time period unless an extension of time for good cause is granted by the RVP
or propriate funding entity.
Board of Directors will consider the minimum hourly wage level and benefits when determining
hives for companies.
A. I IIDue diligence will be required of each prospect for community incentives as follows:
1. Business Plan to include, but not be limited to, Executive Summary, company history, historical
and pro forma financial information and company principal(s) resumes.
2. Economic and Fiscal Impact Analysis (County, city and school district)a copy of which will be
sent to the Board. The Economic Impact Analysis may be waived where cumulative cash flow
outlays from the Development Fund are $100,000 or less.
3. Health and environmental risk assessment at the request of the RVP Board and/or one or more of
the funding entities.
t. Statements or suitable evidence of credit worthiness.
5. Contract description (real estate lease, purchase, build-to-suit, etc)
5. Executive Summary outlining major factors and impacts, both positive and negative, on the
community with emphasis on taxing authorities.
B. ue diligence packages will be reviewed and recommendations will be made to the appropriate
ecision-making authority following the process noted in V. Section B, below.
ATION
A. I i [resentations to the appropriate approval authorities will be preceded by the following steps for each
rospect seeking community incentives:
Project introduction Description of company (name ifpossible), product, capital investment, gross
payroll, size of building, acreage, etc.
RVP Guidees, Page 3 21712 30#2005
2. Progress report and preliminary _proposal Due diligence report and preliminary proposal for
community incentives.
3. Final proposal and presentation for decision Economic and Fiscal Impact Analysis, health and
environmental risk assessment, further due diligence and final incentives proposal.
B.
No prospect report or proposal will be submitted to a decision-making authority without being first
reviewed and approved by all preceding authorities. Proposals, impact analyses, and other materials
related to the decision-making process will be delivered to the appropriate individuals at least two days
prior to the meeting at which decisions are to be made regarding the proposal. A typical prospect
presentation and approval process will flow as follows:
1. RVP Staff to...
2. RVP Executive Committee to
3. RVP Board of Directors to
4. City Council(s) and/or Commissioners Court.
C.I
Prior to presenting the Board of Directors with a Community Incentive Proposal for approval, an
Executive Summary of such proposal in standardized format will be prepared and sent to Board
members in the Board package prior to the Board meeting
APPROVAL AUTHORITY
LlAuthority to approve projects for receipt of cash from the Brazos County Incentive Fund will be vested
as follows:
1. Up to $10,000 ..................................RVP President/CEO and Chairman
2. $10,001 through $25,000 ................RVP Executive Committee*
3. $25,001 through $100,000 ..............RVP Board
4. Over $100,000 .................................The appropriate city council(s) and/or Commissioners' Court.
Tax abatement and free or reduced cost land transactions can be approved only at this level. The
Bryan Business Council (BBC) must approve all transactions pertaining to land owned by the BBC
and the College Station City Council must approve all transactions pertaining to land owned by the
City of College Station.
NOTE: The Executive Committee is authorized, under circumstances they deem
propriate, to poll the Board on decisions by fax, e-mail, or other written means and to
:eive hard copy vote.
RVP
Page 4
2 2U0 z~@B 3
,er, 6 M1 Y 3
IIJ
PRIMARY COMMUNITY INCENTIVES
TAX ABATEMENT
The following ill be used as Guidelines for tax abatement:
YEAR
APITAL INVESTMENT
$2,000,000 to $4,000,000
or
GROSS PAYROLL
$250,000 to $1,000,000
CAPITAL INVESTMENT
$4,000,001 to $8,000,000
or
GROSS PAYROLL
$1,000,001 to $2,500,000
CAPITAL INVESTMENT
$8,000,001+
or
GROSS PAYROLL
$2,500,001+
1
70%
70%
70%
2
50%
60%
70%
3
30%
50%
60%
4
20%
40%
50%
5
10%
30%
40%
6
0%
20%
30%
7
0%
10%
20%
8
0%
0%
10%
Requests for abatement will not be made to either College Station Independent School District or Bryan
Independent S ool District.
PE ORMANCE-BASED FINANCIAL ASSISTANCE AND LAND
The following ll be used as Guidelines for performance-based financial assistance:
CAPITAL INVESTMENT
CAPITAL INVESTMENT
CAPITAL INVESTMENT
ASSIST
E
$2,000,000 to $4,000,000
$4,000,001 to $8,000,000
$8,000,001+
CATEG
Y
or
or
or
GROSS PAYROLL
GROSS PAYROLL
GROSS PAYROLL
$250,000 to $1,000,000
$1,000,001 to $2,500,000
$2,500,001
Performance
lased
$15,000 to $40,000
$40,001 to $65,000
$65,001 to negotiable
Financial As
i
tance
Acres of L
d
id
Up to three (3)
Up to five (5)
Negotiable
EDC Guide ' es, Page 5
VOL 6k PAGE ~-3z
o6/oi
The Reseat4h Valley Partnership, Inc.
Minutes, 4 uary 19, 2005
MINUTES
BOARD OF DIRECTOR'S REGULAR BOARD MEETING
The Research Valley Partnership, Inc.
4001 East 291h Street, Suite 180
Bryan, Texas 77802-4211
January 19, 2005
A meetin#; of the Board of Directors of The Research Valley Partnership (RVP) was held in the board
room of 14 Bryan-College Station Chamber of Commerce on the 196h day of January 2005 at 3:00 p.m.
bers Present:
David Hickson, Chairman of the Board Chuck Sippial
Celia Goode-Haddock, Chair-elect Robert Wareing
Mary Kaye Moore Roland Haden
Ron Schmidt Judge Randy Sims
Tom Brymer Marty Cangelose
rs Absent:
Barbara Pearson Larry Mariott
Paul Madison Kenny Mallard
John Duncum, Immediate Past Chairman Mitch Morehead, Treasurer
Roland Mower Todd McDaniel
Bob Malaise Gary Basinger
u sts:
Royce Hickman, B-CS C of C
Harold Strong, TAW
Chris Hook, CB Richard Ellis
1. C L TO ORDER. David Hickson called the regular
H. P SENTATION ON BISD BOND ELECTION.
pr entation on the upcoming Bryan ISD bond election.
Jim Pillans, BVSBDC
Mike Cargill, BISD
Dean Foote, Carter-Burgess
session to order at 3:10 p.m.
Mike Cargill gave the Board a brief
III. E3WCUTIVE SESSION. David Hickson closed the regular session at 3:29 p.m. and opened
theeting into Executive Session.
IV. W LCOME OF GUESTS. David Hickson closed the Executive Session and opened the
m ing back into regular session at 4:32 p.m. and welcomed the guests.
V. A ION ON EXECUTIVE SESSION. The following actions were taken on the Executive
Se ion:
R rt Wareing made a motion for the RVP to enter into an agreement with C. B. Richard Ellis to
m et the DecisionOne building. Chuck Sippial seconded the motion. The motion passed
un imously.
The Reseah Valley Partnership, Inc.
Minutes, uary 19, 2005
is Goode-Haddock made a motion to accept the RVP financial audit by Thompson, Derrig &
ig. Roland Haden seconded the motion. The motion passed unanimously.
and Haden made a motion to amend the RVP Economic Development Guidelines by changing
definition of primary jobs. The new definition would reflect the definition used by the state.
ge Randy Sims seconded the motion. The motion passed unanimously.
ge Sims made a motion to approve the J&M Management incentive proposal. Chuck Sippial
ended the motion. The motion passed unanimously.
ick Sippial made a motion to accept Bank #1 as the bank to use for the consolidation of the
P's financial accounts that are currently spread among five local financial institutions. Celia
)de-Haddock seconded the motion. The motion passed with seven (7) for and one (1) against.
ing the discussion of the information submitted by the five local banks, no bank was
►tified by name. Each bank was identified as either Bank 41, Bank #2, Bank #3, Bank #4 or
k #5. After the motion passed, the Board was told that the selected bank, Bank #1, was First
ional Bank.
Schmidt made a motion that the RVP Board support the upcoming Bryan Independent
ool District school bond referendum. Chuck Sippial seconded the motion. The motion passed
(5) for; two (2) against with one (1) abstention. Robert Wareing abstained due to a conflict
VI. ROVAL OF THE MINUTES. The minutes for the October 20, 2004 RVP Board meeting
e presented to the Board for approval. It was moved by Judge Sims and seconded by Celia
G de-Haddock to approve the minutes as submitted. The motion passed unanimously.
VII. F ANCIAL REPORTS. Roland Haden made a motion to accept the FY 2004 - 2005 YTD
fi ncial report and Judge Sims seconded the motion. The motion passed unanimously.
VIII. C M 3ER OF COMMERCE REPORT. Royce Hickman gave a brief report to the Board
m hers outlining recent and future chamber of commerce activities.
IX. B ZOS VALLEY SBDC REPORT. Jim Pillans gave a brief report to the Board members
o fining recent and future SBDC activities.
X. CAIRMAN'S REPORT. David Hickson asked Celia Goode-Haddock to give an update on
t Research Valley Alliance.
asked Roland Mower to pass out the schedule for the 2005 RVP Board meetings.
)n mentioned to the Board members that in front of them in the glass business card holders
several small CDs which contained copies of the new Research Valley video. He
raged them to put the holders on their desks at work and give out the CDs to people that
be interested in viewing the video.
XI. S FF REPORTS. Due to the length of the Board meeting no staff reports were given.
XIII. O /NEW BUSINESS. David Hickson introduced Dean Foote with Carter-Burgess who then
ga0e a PowerPoint presentation that outlined the findings of their Incentive Analysis and
P osed Guideline Changes study that the RVP had commissioned.
The Resea#4h Valley Partnership, Inc.
Minutes, 4 uary 19, 2005
XIV. ARJOURN. The meeting was adjourned at 5:19 p.m.
Roland Cl Mower CEcD, President/CEO
David Hickson, Chairman of the Board
136
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'VOL 6~ PAGE 137
ATTORNEY GENERAL OF TEXAS
GREG ABBOTT
Februar f l~, 2005
The Ho
rable Randy Sims
Brazos
unty Judge
300 Eas
6th Street, #114
Bryan,
xas 77803
Dear Judge Sims:
Please f enclosed three original maintenance grant contracts. They must be signed and
returned the Office of the Attorney General (OAG) in order for Brazos County to receive grant
funds fo he Texas VINE program.
With thei4xecution of this contract, OAG will be able to continue funding your program.
I refer y to Subsection 3.3 of the Grant Contract. The stipulations set forth there are new and
will requ a some staff time to meet the requirements.
Please si all three copies and return them to this office for signature by the Attorney General. A
signed c y will be retuned to you for your files.
If you ha* questions, please feel free to call me at 512-936-1236 or by e-mail at
Si
Gary Wager, Ph.D.
Program anager, Texas VINE
Enclo
D j~
l us U
- -
}COL PAGE l4I M
POST OFFICE BOX 12548, AUSTIN, TEXAS 78711-2548 TEL: (512)463-2100 WEB: WWW.OAG.STATE.TX.US
An Equal Employment Opportunity Employer -Printed on Recycled Paper
Exhibit R-01 Maintenance Renewal
Automated Victim Notification Services
Brazos County
April 1, 2005 to August 31, 2005
1 1: Large
Subject the terms and conditions included in the Agreement, this Exhibit R-01 Schedule of
Paymen shall describe the payments that Customer shall pay to Appriss.
Amount.
Custom Vs all pay Appriss a maintenance amount for the Renewal of Services determined as
follows. s Renewal will extend services through August 31, 2005.
Discount Discount # Months to Total
Rate3 Amount Total Annual 8/31/05 Renewal:
20% $6,470 $25,880 5 $10,783
Services10ter Termination.
Subject t the terms and conditions included in the Agreement, the cost of Services provided by
Appriss the Customer shall be governed by the following payment terms. Following either the
expiratio or termination of this Agreement, then Customer shall pay Appriss an amount equal to
1/12th th then current Annual Maintenance Fee, for each month that the Customer elects to
receive Services. Customer may elect to receive the Services for any increment of months up
to them imum time period stated in the Agreement.
1
ed on the size category of the county listed in Service Price: L County Standard Pricing Guide of the Vendor Certification
i
2
on the size category of the county and the related price listed in Service Price: L County Standard Pricing Guide of the Vendor
Certification
3
ed on the number of counties participating as defined in Service Price: N. Discounts for Annual Service of the Vendor
Certification
Exhibit 101 Maintenance Renewal
oL 4 VAGL A12
I
OFFICE of the ATTORNEY GENERAL
GREG ABBOTT
Texas VINE
ANNUAL MAINTENANCE
GRANT CONTRACT
Brazos County
Vol
MAINTENANCE CONTRACT
THIS G ANT CONTRACT, including all Exhibits and Schedules attached hereto and
incorpo ted herein by reference (the Agreement) is made and entered into as of the
1St day April, 2005 by and between Brazos County hereinafter referred to as
'COUN ('and the Office of the Attorney General of Texas (OAG). COUNTY and the
OAG m be referred to in this Agreement individually as a "Party" and collectively as
the "Pa es."
NOW, EREFORE, in consideration of the covenants, agreements and conditions
herein c tained, the Parties agree as follows:
1. PI)RPOSE; CONSTRUCTION OF AGREEMENT
1.1
The pur se of this Agreement is to reimburse COUNTY for certain cost incurred in the
particip n in a statewide crime victim notification service.
To ensu 14 .1 a standard statewide service to all interested counties, including COUNTY,
the OA ill reimburse COUNTY for services delivered to COUNTY by the vendor
certified the OAG to provide such standard statewide services. The certification and
the certi ation process is documented in that certain document dated November 22,
2002, a ubsequently renewed, entitled: Vendor Certification for the Statewide
Automat Victim Notification Service SAVNS. This document is hereinafter referred
to as the ertification' is expressly incorporated herein by reference. The vendor
certified provide the services is Appriss, Inc., a Kentucky corporation authorized to do
busines n Texas (hereinafter `Certified Vendor').
This Agri ment documents the requirements, conditions, obligations, limitations, and
other ter s for the COUNTY to be eligible for cost reimbursement by the OAG.
1.2 C struction of Agreement. The provisions of this Section 1 are intended to
be a gen al introduction to this Agreement, and to the extent the terms and conditions
of this A ement do not address a particular circumstance or are otherwise unclear or
ambiguo , such terms and conditions are to be interpreted and construed consistent
with the jectives, expectations and purposes stated in this Section 1. All Exhibits and
Schedul attached hereto are hereby incorporated by reference herein in their entirety
for all pu oses.
2. CUNTY OBLIGATIONS
2.1 Sices Contract. COUNTY will execute or amend, as appropriate, a services
contract th the Certified Vendor to provide services consistent with the Certification
VOL 60 PAGE 1'~5
T7-
docum t. The COUNTY services contract will include terms and conditions that are
intend to provide the COUNTY such rights and remedies as are necessary to ensure
the del ITY. ry of the services in accordance with the Scope of Services section herein.
For the nvenience of COUNTY, a template services contract may be made available
to CO The OAG is not acting as an attorney for the COUNTY, therefore the
COUN-If is advised to have attorneys of its choice to review and modify the template
service contract to protect the interest of the COUNTY and to assure that the services
will be livered according the Certification document.
2.2 Maintenance. COUNTY agrees to maintain the services in a manner consistent
with the Scope of Services and the COUNTY Maintenance Plan.
2.3 ntenance Plan. COUNTY will prepare and maintain a maintenance plan that
at a mi um is designed to:
make available offender information that is timely, accurate and relevant
support the victim notification services;
verify the Certified Vendor's performance according to the COUNTY
rvices contract;
satisfactorily discharge such COUNTY obligations as described in the
UNTY services contract.
identify and commit of staff resources and equipment necessary to
intain the Services as further described herein;
2.4 nitoring of Services; Statewide Stakeholders. COUNTY will inspect,
monitor nd verify the performances required of the Certified Vendor. COUNTY will
reasona y cooperate with and participate in Statewide Stakeholders meetings and
efforts t monitor and improve the services on a statewide basis. COUNTY may
reasona y agree to designate third-parties to assist COUNTY and the other Statewide
Stakeho ers, in the overall monitoring, inspection and verification of the Certified
Vendor' erformances.
3. SPOPE OF SERVICES
3.1 S tewide Deliverables. The services are described by two sets of documents:
(1) the tewide Deliverables, and (2) the COUNTY Deliverables. The Statewide
Delivera es describe the services and structure of the victim notification system on a
statewid basis. The Statewide Deliverables may be modified from time to time by the
OAG up the recommendation of the Statewide Stakeholders Committee. The
Statewid Deliverables include:
2
S-01
S-02
S-03
S-04
S-05
S-06
S-07
S-08
S-09
S-10
S-11
S-12
V-01
The
Service Specification
Questionnaire Template
Statewide Implementation Plan
Stakeholder Communication Plan
Call Center Infrastructure
County Implementation Plan Template
Web Sites(s)
Statewide Promotions Package
Internal Test Guide
Statewide Implementation Status Reports
Service Level Standards
Service Performance Reports
Vendor Certification
Deliverables are incorporated herein by reference.
3.2 UNTY Deliverables. The COUNTY deliverables reflect the Statewide
Deliver les, as customized to meet the specific needs of COUNTY (COUNTY
Deliver les). COUNTY deliverables include:
C-02
County Implementation Plan
C-03
County Infrastructure
C-04
Application Interface
C-05
Customer Verification Plan
C-06
County Support Document
C-07
County Promotions Package
C-08
Production Notice
C-09
County Web Access
County II implement these deliverables through the COUNTY services contract. After
these d I verables are completed and approved by COUNTY, these COUNTY
Delivera le are incorporated herein by reference.
3.3 S ice Levels. Certain standards and levels of performance to be provided by
the Cert ed Vendor to COUNTY are described in the Statewide Deliverable S-11
Service vel Standards and the COUNTY services contract. Other standards and
levels of erformance are described in the other Statewide and COUNTY Deliverables.
COUN will inspect, monitor and verify the performances required of the Certified
Vendor. n addition to the requirements in the COUNTY services *contract to inspect,
monitor d verify the performances required of the Certified Vendor.
The COI ItM will:
Each month inspect, monitor and verify the performances required within
n 4 of the Appriss Service Agreement and Sections 2 and 3 of the OAG
3
T-
rant Contract.
-Register for,_verify,.record and file at least eight information and
cation events each month. At least three of those events must be
cations and all must include court information if available.
Verify that the County input data (the jail and court data elements used by
Appriss system) is entered accurately and in a timely basis. The standard to
ne whether the data is timely and accurate should be determined by the
inty Auditor or the person in the COUNTY who assumes these independent
)onsibilities if other than the Auditor.
Establish a County VINE log for the purpose of recording all problems
d with the system; to whom the problem was referred, and when the problem
resolved.
. Provide periodic written reports (forms provided by OAG) describing
►UNTY monitoring, findings, usage, problems and observations as requested
the OAG.
The County Judge may delegate the responsibility for assuring these
vities are accurately reported to the County Auditor or the person in the
UNTY who assumes these independent responsibilities if other than the
iitor.
7 Allow on-site monitoring visits to be conducted by OAG staff or it's
a horized representative.
3.4 L Extract. To the extent permitted by law, COUNTY agrees to provide the
OAG wi a copy of data transmitted by COUNTY to the Certified Vendor. COUNTY
authoriz the Certified Vendor to directly provide such data to the OAG. The Parties
agree t t this data may be used to monitor COUNTY performance and the Certified
Vendor' performance. This data may be used for such other purposes allowed by law.
The dat !will be provided in such electronic format (including but not limited to an XML
extract) requested by the OAG.
3.5 UNTY Scope of Services Obligations. For the purpose of this Agreement,
the requ ments, duties and obligations contained in the Statewide Deliverables,
COUNT Deliverables, Service Levels and other requirements of this Section 3 are
collectiv y referred to as the 'Scope of Work'. As a condition of reimbursement,
County rees to faithfully, timely and in a good and workman like manner implement
and mai ain the services in compliance with the Scope of Work.
4
VOL ~~P PAGE 14
,T
4. "PIMBURSEMENT
4.1 ximum Liability-of the-OAG. The parties stipulate and agree that the total
liability the OAG to COUNTY in consideration of full, satisfactory and timely
perfor nce of all its duties, responsibilities, obligations, for reimbursement of all
expens , if any, as set forth in this Agreement, and all liability arising out of any act or
omissio shall not exceed TEN THOUSAND SEVEN HUNDRED EIGHTY-THREE AND
NO/100 $10,783.00) DOLLARS. The parties stipulate and agree that any act, action
or repr ntation by either party, their agents or employee that purport to increase the
liability the OAG is void, without first executing a written amendment to this
Agreem nt and specifically amending this section. The parties acknowledge and agree
that not ng in this Agreement will be interpreted to create an obligation or liability in
excess the funds currently stated in this Agreement.
The pa i s acknowledge, stipulate and agree that funding for this Agreement is subject
to the a ual receipt and availability of grant funds appropriated to the Office of the
Attorne eneral and such funds are sufficient to satisfy all of OAG's duties,
respons ilities, obligations, liability, and for reimbursement of all expenses, if any, as
set forth this Agreement or arising out of any performance pursuant to this
Agreem t. The parties further understand, acknowledge, stipulate and agree that the
grant fu s, if any, received from the Office of the Attorney General are limited by the
term of ch state biennium and by specific appropriation authority to the Office of the
Attorne eneral for the subject matter of this Agreement.
4.2 nt Contract Not Entitlement or Right. COUNTY understands and agrees
that: (1) imbursement from grant funds is not an entitlement or right; and (2) it may
not be r bursed for costs incurred during the grant term or expenses paid during or
subsequ nt to the grant term unless the COUNTY strictly complies with all terms,
a
nd provisions of this Agreement. COUNTY understands and agrees
conditio t
that it w not be reimbursed for the cost of vendor services provided or delivered
before t commencement date of this contract.
4.3 R mbursable Cost; Generally. Upon evidence of satisfactory compliance with
the term and conditions of this Agreement, the OAG will reimburse COUNTY, subject
to the li ations in Section 4.1, for such actual, reasonable and necessary amounts
expende in the performance of this Agreement. Only those costs allowable under
applicab UGMS cost principles are eligible for reimbursement under this contract.
The CO TY acknowledges that it is a sub-recipient of state pass-through funds from
the Crim Victims Compensation Fund. Therefore, the following cost principles, audit
requirem nts, and administrative requirements shall apply:
5
V L L( C G
shall comply with applicable procurement statutes, as well as any requirements found in
UGMS r arding such procurement.
The CO NTY shall submit to the OAG two (2) bound copies of any and all applicable
audit re rts, management letters, and management responses. Such reports, letters,
and res nses must be submitted on or before whichever of the following dates occurs
first:
a thirty (30) days after the issuance of the audit report;
b. within nine (9) months after the end of the audited fiscal year for those
COUNTY whose fiscal year begins on or after October 1.
The CO TY shall provide physical access, without prior notice, and shall direct any
contract and subcontractor to likewise grant access to all program delivery sites to
represe tives of the State of Texas and or the OAG.
4.4 qRR mbursement; COUNTY Service Contract. Upon evidence of satisfactory
complia with the terms and conditions of this Agreement, the OAG will reimburse
COUN uch actual, reasonable and necessary amounts expended, subject to the
limitatiin Section 4.1, for the COUNTY Service Contract.
4.5 A ance Funding to COUNTY. In lieu of the reimbursement processes
address above, the OAG may provide limited, advance funding to COUNTY, if the
COUN ustifies in writing that advance funding is required for implementation.
The OA may provide advance funding to COUNTY in an amount equal to the annual
mainten ce cost no sooner than thirty (30) calendar days prior to the annual
mainten a cost becoming due and payable under the COUNTY Service Contract
The CO TY must submit an invoice to the OAG specifically requesting an advance
funding, t amount of the payment and the invoice must state the date annual
maintena a cost is due and payable. The COUNTY should submit an invoice to the
OAG no oner than forty-five (45) days and no later than thirty (30) days before the
COUNTY1 eeds to receive the funding.
5. InJ41ce for Reimbursable Cost
5.1 Fo of Invoice. The form of any invoice for reimbursement of expenses
submitte nder this section must comply with such invoicing requirements and such
detail an upporting documentation that the OAG may from time to time require. The
OAG is u er no obligation to reimburse COUNTY if supporting documentation is not
provided a timely basis.
7
Voi,
Each in ice presented must include the OAG's contract number. The invoice must
identify OUNTY's Texas Vendor Identification Number (VIN), a description of the
expens and.a notation that the requested reimbursement in regards to the Crime
Victim rvices Division, Victim Notification Services Grants.
The invoices must be submitted to-
Attn.: Grants/Contracts Financial Management
Office of the Attorney General
Crime Victim Services Division, Mail Code 005
Post Office Box 12548
Austin, Texas 78711-2548
5.2 ing of Invoice. The COUNTY shall submit its claims for reimbursement to
the OA within twenty (20) calendar days following the end of the month that a
reimbur ble expenditure was incurred. The COUNTY may submit a make-up claim as
a final c se-out invoice not later than the earlier of (1) forty-five (45) calendar days after
termina n; or (2) forty-five (45) calendar days after the end of a state fiscal biennium.
5.3 ect Deposit. The COUNTY may make a written request to the OAG to be
placed Direct Deposit status by completing and submitting to the OAG the State
Comptr er's Direct Deposit Authorization Form. After the direct deposit request is
approve by the OAG and the setup is completed on the Texas Identification Number
System the State Comptroller's Office, payment will be remitted by direct deposit and
the OA ill discontinue providing the COUNTY with copies of reimbursement
voucher
ess Payments; Refund; Setoff. Payment under this Agreement will not
foreclohe right of the OAG to recover excessive or unallowable payments from the
COUN The COUNTY shall refund to the OAG within thirty (30) calendar days from
date ouest any funds the COUNTY claims and receives from the OAG for the
5.4 Isement.
reimbument of costs which are subsequently determined by the OAG to be ineligible
for reiThe OA will have the right to withhold all or part of any future payments to the
COUN to offset any reimbursement made to the COUNTY for any ineligible
expendit es not yet refunded to the OAG by COUNTY. The OAG may withhold
reimbur ment(s) from either this contract or an expired contract between the parties
with the me funding source, in amounts necessary to fulfill the repayment obligations
of the COUNTY.
6. AGREEMENT TERM
6.1 Inflial Term. This term of this Agreement shall commence on the final approval,
8
16 Z
executi
termin
will ter
day oft'
if the C
end on
permat
herein
amendment.
6.2 newal Term. Subject to the availability of future grant funds for this
Agree nt, this Agreement may be renewed for an additional period(s) to coincide with
the ter of future appropriations for the purposes of this Agreement. Such renewal
shall b y a written amendment and executed with the same formalities as this
7. 11FRMINATION
7.1 rmination for Convenience. Either Party may, in its sole discretion,
termina this Agreement in whole or in part, without recourse, liability or penalty, upon
thirty (3 calendar days notice to other party.
7.2 rmination for Cause. In the event that COUNTY fails to perform its
obligati s according to the provisions of this Agreement, or fails to comply with any of
the to or conditions of this Agreement, the OAG may, upon written notice of default
to COU Y, immediately terminate all or any part of this Agreement. Termination is
not an ' elusive remedy, but will be in addition to any other rights and remedies
provide in equity, by law, or under this Agreement.
7.3 1 hts Upon Termination or Expiration. Upon termination of the Agreement,
all work roduct, Deliverables, equipment, all files, records, reports, data, intellectual
propert) icense or right and other documents obtained, used, prepared or otherwise
develop by COUNTY in the performance of the scope of work authorized by this
Agreem t shall vest in the OAG, and upon request of the OAG shall be delivered to
the OA within thirty (30) business days after expiration or termination. The OAG is
granted a unrestricted right to use, copy, modify, prepare derivative works, publish
and dis1~; ute, at no additional cost to the OAG, in any manner the OAG deems
appropo in its sole discretion, any component of the work product or other
delivermade the subject of this Agreement.
8. I Ilectual Property. The COUNTY understands and agrees that where funds
obtaine nder this Agreement may be used to produce original books, manuals, films,
or other riginal material and intellectual property, the COUNTY may copyright such
material ubject to the royalty-free, non-exclusive, and irrevocable license which is
9
VOL 4-PAGE 15.3
by the OAG and the delivery of this grant contract to COUNTY and unless
d earlier as provided by another provision of this Agreement this Agreement
Hate upon-the occurrence_of the later of: (1) August 31, 2005; or (2) the last
e term for which maintenance was funded under this Agreement (for example,
UNTY claims reimbursement for a maintenance term of one year, the term will
e last day of the maintenance term). No commitment of grant funds is
prior to the first day or subsequent to the last day of the Initial Term. Nothing
all prevent the parties from revising the term of this Agreement by a written
hereb eserved to the OAG, or state government. The OAG is granted the
unrest ted right to use, copy, modify, prepare derivative works, publish and distribute,
at no ditional cost to the OAG,-in any manner the OAG deems appropriate in its sole
discret n, any component of such intellectual property made the subject of this
The C UNTY may publish at its expense the results of its contract performance if it first
obtain rior OAG review of that publication. Any publication (written, visual, or sound)
must i lude acknowledgment of the support received from the OAG and the
appro ate state grant, if applicable. At least three (3) copies of any such publication
must b provided to the OAG. The OAG reserves the right to require additional copies
before r after the initial review. All copies shall be provided to the OAG free of charge.
9. AUDIT RIGHTS; RECORDS RETENTION
9.1 uty to Maintain Records. COUNTY shall maintain adequate records to
suppo its charges, procedures, and performances to OAG for all work related to this
Agree nt. COUNTY also shall maintain such records as are deemed necessary by
the O , OAG's auditor, the OAG and auditors of the State of Texas, the United
States, r such other persons or entities designated by the OAG, to ensure proper
accou ng for all costs and performances related to this Agreement.
9.2 ecords Retention. COUNTY shall maintain and retain fora period of four (4)
years c, I ter the submission of the final expenditure report, or until full and final resolution
of all a it or litigation matters which arise after the expiration of the four (4) year period
after th submission of the final expenditure report, whichever time period is longer,
such r ords as are necessary to fully disclose the extent of services provided under
this Ag ement, including but not limited to any daily activity reports and time
distrib on and attendance records, and other records that may show the basis of the
charge made or performances delivered.
9.3 udit Trails. COUNTY shall maintain appropriate audit trails to provide
accou ability for updates to mission critical information, charges, procedures, and
perfor nces. Audit trails maintained by COUNTY will, at a minimum, identify the
suppo i g documentation prepared by COUNTY to permit an audit of the system by
tracing a activities of individuals through the system. COUNTY's automated systems
must p 'vide the means whereby authorized personnel have the ability to audit and to
verify c ntractually required performances and to establish individual accountability for
any ac n that can potentially cause access to, generation of, or modification of
confid tial information. COUNTY agrees that COUNTY's failure to maintain adequate
audit tr Is and corresponding documentation shall create a presumption that the
service or performances were not performed.
9.4 44ccess. COUNTY shall grant access to all paper and electronic records, books,
10
, U, ~ 6 /
rr
locum ts, accounting procedures, practices, and any other items relevant to the
perfor nce of this Agreement and the operation and management of COUNTY to the
OAG, t State of Texas, the United States, or such other persons or entities
design d by OAG for the purposes of inspecting, auditing, or copying such items. All
record books, documents, accounting procedures, practices, and any other items, in
whatev form or media, relevant to the performance of this Agreement shall be subject
to exa ation or audit in accordance with all contract performances and duties, all
applica a state and federal laws, regulations or directives, by the OAG, the State of
Texas, a United States, or such other persons or entities designated by OAG.
COUN will direct any contractor to discharge COUNTY's obligations to likewise
permit cess to, inspection of, and reproduction of all books and records of the
subcon ctor(s) that pertain to this Agreement.
9.5 cation. Any audit of documents listed in Section 9.4 shall be conducted at the
principal place of business and/or the location(s) of the COUNTY's
operatic s during the COUNTY's normal business hours and at the OAG's expense.
COUNT shall provide to OAG and such auditors and inspectors as OAG may
design in writing, on COUNTY's premises (or if the audit is being performed of a
COUNT Is,,,
subcon tor, the subcontractor's premises if necessary) space, office furnishings
(includlockable cabinets), telephone and facsimile services, utilities and
office-r ed equipment and duplicating services as OAG or such auditors and
inspecmay reaso
nably require to perform the audits described in this Section 9.
9.6 1 imbursement. If an audit or examination reveals that COUNTY's invoices for
the and d period are not accurate, COUNTY shall promptly reimburse OAG for the
amount Of any overcharge, unallowable or excessive amount.
9.7 ports. COUNTY shall provide to OAG periodic status reports in accordance
with OA 's audit procedures regarding COUNTY's resolution of any audit-related
complia a activity for which COUNTY is responsible.
10. 1 ependent Contractor Status and General Liability Provision. COUNTY
shall be eemed to be an independent contractor hereunder and shall not be
conside d or permitted to be an agent, servant, joint venturer, joint enterpriser or
partner OAG.. COUNTY agrees to take such steps as may be necessary to ensure
that eac contractor of COUNTY will be deemed to be an independent contractor and
will not considered or permitted to be an agent, servant, joint venturer, joint
enterpri r or partner of OAG. All persons furnished, used, retained, or hired by or on
behalf o COUNTY or any of its subcontractors shall be considered to be solely the
employs or agents of COUNTY or such subcontractor, and COUNTY shall be
respons le for ensuring that there is payment of any and all unemployment, social
security, nd other payroll taxes for such persons, including any related assessments or
contribu i ns required by law.
11
Except here state law establishes mandatory venue, COUNTY agrees that any action,
suit, liti tion or other proceeding (collectively "litigation") arising out of or in any way
relating o this Agreement,--or the -matters referred to therein, shall be commenced
exclusively in the Travis County District Court or the United States District Court in the
Wester. District and Austin Division, and to the extent permitted by law, hereby
irrevoc ly and unconditionally consent to the exclusive jurisdiction of those courts for
the pur se of prosecuting and/or defending such litigation. COUNTY hereby waives
and ag es not to assert by way of motion, as a defense, or otherwise, in any suit,
action proceeding, any claim that (a) COUNTY is not personally subject to the
jurisdic n of the above-named courts, (b) the suit, action or proceeding is brought in
an inco enient forum or (c) the venue of the suit, action or proceeding.
19. icial Capacity. The Parties stipulate and agree that the signatories hereto
are sig g, executing and performing this Agreement only in their official capacity.
Office) f the Attorney General of BRAZOS COUNTY
Texas
Atto
County Judge Printed Name
Judge Signature
Date:
General or his designee
Date: .21 allow
13
~n~ l5~
O~ T
13
co C,
~o
OF 8gP
BRAZOS COUNTY
BRYAN,TEXAS
ORDER NO. 05-001
DIVIDING ONE VOTING PRECINCT
AND COMBINING INTO ANOTHER VOTING PRECINCT
6.8431
WHEREAS, the City of College Station approved Ordinance # 2771 annexing
cres of land located in Voting Precinct 64; and
WHEREAS, the new boundary lines of the City of College Station do not follow
the a ting election precinct lines created by Brazos County; and
WHEREAS, Section 42.007 states "A commissioners court may not establish a
count 'selection precinct containing territory inside a city with a population of 10,000 or
more d unincorporated territory outside the city"; and
WHEREAS, the Commissioners' Court is desirous of complying with the City of
Station city limit lines, and the Texas Election Code; and
WHEREAS, compliance with the Texas Election Code requires the division of
one (INvoting precinct and combining the annexed portion into another voting precinct;
and
Section 42.008 (1) of the Texas Election Code provides for
election precincts;
NOW THEREFORE BE IT RESOLVED BY THE COMMISSIONERS
COUgt OF BRAZOS COUNTY, TEXAS, that
to Section 42.007of the Texas Election Code that various election
in~ts be divided to follow the City of College Station city limit lines in Brazos
Texas, to wit:
Election Precinct 64 be divided and be combined with Election Precinct
72;
Order No. 054)01
Page 2
2. Election Precinct 72 be extended to follow the new City of College Station
city limit lines and vote at the current polling location;
3. That submission be made to the Assistant Attorney General, Civil Rights
Division, Voting Section, Department of Justice, Washington D.C.
requesting preclearance of this Order pursuant to Section 5 of the Federal
Voting Rights Act.
ED this K day of 2005 by a vote of
ivy
AYES and C) NAYS.
ATTIE ST:
McQueen, County Clerk
Sims, County Judge
77-
Office Lease
July 2, 2004
rd: College Station Independent School District
rd's Address: 1812 Welsh Street, College Station, Texas 77840
Brazos County
's Address: 300 East Twenty-Sixth Street, Bryan, Texas 77803
Approximate square feet: 2.640
Name of building: "Old Administration Building"
Street address/suite: 100 Anderson Street
City, state, zip: College Station, Texas 77840
se Rent (monthly): $1,760.00
rm (months): Twelve (12) Months
immencement Date: September 1. 2004
rmination Date: Aunust 31.2005
curity Deposit: None
Government Offices
It of Liability Insurance
Death/bodily injury: $1,000,000.00
Property: $1,000,000.00
nt" means Base Rent plus any other amounts of money due Landlord by Tenant.
" ndlord" means Landlord and its agents, employees, invitees, licensees, or visitors.
" nant" means Tenant and its agents, employees, invitees, licensees, or visitors.
" sential Services" means heating, ventilating, air conditioning, water, and utility
c nections reasonably necessary for occupancy of the Premises for the Use.
" erating Expenses" means all expenses that Landlord must reasonably pay in
;nection with the ownership, operation, and maintenance of the building, except
cipal and interest on any debt, expenditures classified as capital expenditures for
Page 1 of 8
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YOL (PY PRGE &0
~y
r ,
ral income tax purposes, and expenses for which Tenant is required to reimburse
Tenant agrees to-
1.1. Lease the Premises for the entire Term beginning on the Commencement
Date and ending on the Termination Date.
1.2. Accept the Premises in their present condition "AS IS," the Premises
being currently suitable for Tenant's intended Use.
1.3. Obey all laws, ordinances, orders, and rules and regulations applicable to
the use, condition, and occupancy of the Premises.
1.4. Pay monthly, in advance, on the first day of the month, the Base Rent to
Landlord at Landlord's Address.
1.5. Pay, as additional Rent, all other amounts due under this lease.
1.6. Pay a late charge of 5 pereent of any Rent not reeeived by Landlord by
the temth day of the fnenth in whleh it *9 due.
1.7. Pay for all utility services used by Tenant.
1.8. Allow Landlord to enter the Premises to perform Landlord's obligations,
inspect the Premises, and show the Premises to prospective purchasers
or tenants.
1.9. Repair, replace, and maintain any part of the Premises that Landlord is
not obligated to repair, replace, or maintain, normal wear excepted.
1.10. Repair any damage to the Premises caused by Tenant.
1.11. Submit in writing to Landlord any request for repairs, replacement, and
maintenance that are the obligations of Landlord.
1.12. Maintain public liability insurance for the Premises and the conduct of
Tenant's business, naming Landlord as an additional insured, in the
amounts stated in the lease.
1.13. Maintain insurance on Tenant's personal property.
1.14. Deliver certificates of insurance to Landlord before the Commencement
Date and thereafter when requested.
1.15. Indemnify, defend, and hold Landlord harmless from any loss, attorney's
fees, court and other costs, or claims arising out of use of the Premises.
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Page 2 of 8
1.16. If requested, deliver to Landlord a financing statement perfecting the
security interest created by this lease.
1.17. Vacate the Premises and return all keys to the Premises on termination of
this lease.
1.18. On request, execute an estoppel certificate that states the
Commencement Date and Termination Date of the lease, identifies any
amendments to the lease, describes any rights to extend the Term or
purchase rights, lists defaults by Landlord, and provides any other
information reasonably requested.
1.19. Arrange with Landlord in advance for any heating, air-conditioning, or
electrical needs in excess of the services provided by Landlord and pay
for such additional services as billed by Landlord.
Tenant agrees not to-
2.1. Use the Premises for any purpose other than that stated in the lease.
2.2. Create a nuisance.
2.3. Permit any waste.
2.4. Use the Premises in any way that is extrahazardous, would increase
insurance premiums, or would void insurance on the building.
2.5. Change Landlord's lock system.
2.6. Alter the Premises without the express written permission of Landlord.
2.7. Allow a lien to be placed on the Premises.
2.8. Assign this lease or sublease any portion of the Premises without
Landlord's written consent.
Landlord agrees to-
3.1. Lease to Tenant the Premises for the entire Term beginning on the
Commencement Date and ending on the Termination Date.
3.2. Obey all laws, ordinances, orders, and rules and regulations applicable to
the use, condition, and occupancy of the building.
3.3. Provide normal utility service connections to the building.
3.4. Repair, replace, and maintain the (a) roof, (b) foundation, (c) structural
soundness of the exterior walls, doors, corridors, and windows, and (d)
other structures or equipment serving the Premises.
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3.5. Insure the building against all risks of direct physical loss in an amount
equal to at least 90 percent of the full replacement cost of the same as of
the date of the loss and liability; Tenant will have no claim to any
proceeds of Landlord's insurance policy.
3.6. Provide the following services: (a) air conditioning and heating to the
Premises reasonable for Tenant's Use; (b) hot and cold water for lavatory
and drinking purposes; and (c) electric current for normal office machines
and the building's standard lighting reasonable for Tenant's Use.
Notwithstanding the foregoing, the Tenant shall pay the cost of all utilities
for the Premises.
Landlord agrees not to-
4.1. Interfere with Tenant's possession of the Premises as long as Tenant is
not in default.
4.2. Unreasonably withhold consent to a proposed assignment or sublease.
Landlord and Tenant agree to the following:
5.1. Alterations. Any physical additions or improvements to the Premises
made by Tenant will become the property of Landlord. Landlord may
require that Tenant, at termination of this lease and at Tenant's expense,
remove any physical additions and improvements, repair any alterations,
and restore the Premises to the condition existing at the Commencement
Date, normal wear excepted.
5.2. Abatement. Tenant's covenant to pay Rent and Landlord's covenants are
independent. Except as otherwise provided, Tenant will not be entitled to
abate Rent for any reason.
5.3. Release of Claims/Subrogation. Landlord and Tenant release each other
from any claim, by subrogation or otherwise, for any damage to the
Premises, the building, or personal property within the building, by reason
of fire or the elements, regardless of cause, including negligence of
Landlord or Tenant. This release applies only to the extent that it is
permitted by law, the damage is covered by insurance proceeds, and the
release does not adversely affect any insurance coverage.
5.4. Notice to Insurance Companies. Landlord and Tenant will notify the
issuing insurance companies of the release set forth in the preceding
paragraph and will have the insurance policies endorsed, if necessary, to
prevent invalidation of the insurance coverage.
5.5. Casualty/Total or Partial Destruction
5.5.1. If the Premises are damaged by casualty and can be restored
within ninety days, Landlord will, at its expense, restore the
Premises to substantially the same condition that existed before
the casualty. If Landlord fails to complete restoration within ninety
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~5,,°~ «<YYY 1=
days from the date of written notification by Tenant to Landlord of
the casualty, Tenant may terminate this lease by written notice to
Landlord.
5.5.2. If the Premises cannot be restored within ninety days, Landlord
has an option to restore the Premises. If Landlord chooses not to
restore, this lease will terminate. If Landlord chooses to restore,
Landlord will notify Tenant of the estimated time to restore and
give Tenant an option to terminate this lease by notifying Landlord
within ten days. If Tenant does not terminate this lease, the lease
will continue and Landlord will restore the Premises as provided
above.
5.5.3. To the extent the Premises are untenantable after the casualty
and the damage was not caused by Tenant, the Rent will be
adjusted as may be fair and reasonable.
5.6. Condemnation/Substantial or Partial Taking
5.6.1. If the Premises cannot be used for the purposes contemplated by
this lease because of condemnation or purchase in lieu of
condemnation, this lease will terminate.
5.6.2. If there is a condemnation or purchase in lieu of condemnation
and this lease is not terminated, Landlord will, at Landlord's
expense, restore the Premises, and the Rent payable during the
unexpired portion of the Term will be adjusted as may be fair and
reasonable.
5.6.3. Tenant will have no claim to the condemnation award or proceeds
in lieu of condemnation.
5.7. Uniform Commercial Code. Tenant grants Landlord a security interest in
Tenant's personal property now or subsequently located on the Premises.
This lease is a security agreement under the Uniform Commercial Code.
Landlord may file a copy of this lease as a financing statement or execute
and file a financing statement on behalf of Tenant.
5.8. Default by Landlord/Events. Defaults by Landlord are failing to comply
with any provision of this lease within thirty days after written notice.
5.9. Default by Landlord/Tenant's Remedies. Tenant's exclusive remedy for
Landlord's default is to terminate this lease.
5.10. Default by Tenant/Events. Defaults by Tenant are (a) failing to pay timely
Rent, (b) abandoning or vacating a substantial portion of the Premises,
and (c) failing to comply within thirty days after written notice with any
provision of this lease other than the defaults set forth in (a) and (b)
above.
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5.11. Default by Tenant/Landlord's Remedies. Landlord's remedies for Tenant's
default are to (a) enter and take possession of the Premises, after which
Landlord may relet the Premises on behalf of Tenant and receive the rent
directly by reason of the reletting, and Tenant agrees to reimburse
Landlord for any expenditures made in order to relet; (b) enter the
Premises and perform Tenant's obligations; and (c) terminate this lease
by written notice and sue for damages. Landlord may enter and take
possession of the Premises by self-help, by picking or changing locks if
necessary, and m ay lock out T enant or any other p erson who m ay be
occupying the Premises, until the default is cured, without being liable for
damages.
5.12. Default/Waiver/Mitigation. It is not a waiver of default if the nondefaulting
party fails to declare immediately a default or delays in taking any action.
Pursuit of any remedies set forth in this lease does not preclude pursuit of
other remedies in this lease or provided by law. Landlord and Tenant
have a duty to mitigate damages.
5.13. Holdover. If Tenant does not vacate the Premises following termination of
this lease, Tenant will become a tenant at will and must vacate the
Premises on receipt of notice from Landlord. No holding over by Tenant,
whether with or without the consent of Landlord, will extend the Term.
5.14. Alternative Dispute Resolution. Landlord and Tenant agree to mediate in
good faith before filing a suit for damages.
5.15. Attorney's Fees. If either party retains an attorney to enforce this lease,
the party prevailing in litigation is entitled to recover reasonable attorney's
fees and court and other costs.
5.16. Venue. Venue is in the county in which the Premises are located.
5.17. Entire Agreement. This lease, together with the attached exhibits and
riders, is the entire agreement of the parties, and there are no oral
representations, warranties, agreements, or promises pertaining to this
lease or to any expressly mentioned exhibits and riders not incorporated
in writing in this lease.
5.18. Amendment of Lease. This lease may be amended only by an instrument
in writing signed by Landlord and Tenant.
5.19. Limitation of Warranties. T HERE ARE N O 1 MPLIED WARRANTIES O F
MERCHANTABILITY, OF FITNESS FOR A PARTICULAR PURPOSE,
OR OF ANY OTHER KIND ARISING OUT OF THIS LEASE, AND
THERE ARE NO WARRANTIES THAT EXTEND BEYOND THOSE
EXPRESSLY STATED IN THIS LEASE.
5.20. Notices. Any notice required or permitted under this lease must be in
writing. Any notice required by this lease will be deemed to be delivered
(whether actually received or not) when deposited with the United States
Postal Service, postage prepaid, certified mail, return receipt requested,
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and addressed to the intended recipient at the address shown in this
lease. Notice may also be given by regular mail, personal delivery, courier
delivery, facsimile transmission, or other commercially reasonable means
and will be effective when actually received. Any address for notice may
be changed by written notice delivered as provided herein.
5.21. Abandoned Property. Landlord may retain, destroy, or dispose of any
property left on the Premises at the end of the Term.
5.22. Buildings or structures located on the Premises may contain asbestos-
containing material or presumed asbestos-containing material as defined
by OSHA regulations. Tenant has inspected the Premises and conducted
such tests and inspections as Tenant deems necessary or desirable.
Tenant will provide Landlord with copies of all such test results and
inspections. Tenant will comply with all rules and regulations relating to
asbestos in performing any maintenance, housekeeping, construction,
renovation, or remodeling of the premises, and Tenant will bear all costs
related to removal and disposal of asbestos from the Premises.
5.23. During the last thirty days of the Term, Landlord may place a sign on the
Premises advertising the Premises for rent or sale.
5.24. Tenant has the option to extend the Term as provided in the attached
extension option rider.
STATION INDEPENDENT SCHOOL DISTRICT
COUNTY
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VOL~ PRGE Y~6
Extension Option Rider
rd grants Tenant an option to extend the Term for five (5) additional terms of
(12) months each (the "Additional Term").
nant's rights under this option terminate if (a) the lease or Tenant's right to possession
the Premises is terminated, (b) Tenant assigns its interest in the lease or sublets any
rtion of the Premises, (c) Tenant fails to timely exercise the option, or (d) default exists
the time Tenant seeks to exercise the option.
diord and Tenant agree that during the Additional Tenn the lease will continue as
ten except that the Base Rent will be the Base Rent plus three (3) percent increase
year.
Ord and Tenant agree that the option to extend for the Additional Term must be
ised by written notice delivered to Landlord ninety days before the Termination
in each respective Lease Term.
LLEGE STATION INDEPENDENT SCHOOL DISTRICT
COUNTY
Page 8 of 8
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L`DL4'k' FAGE /V~
# /5
E
State of Texas
Health & Human Services Commission
Nondisclosure Statement
Acknowledgment
As a
tractor to the Texas Health & Human Services Commission, I have been provided access to
informa i
n, systems, operations, or procedures that are security sensitive or have been identified as confidential
by the 11
alth & Human Services Commission, the State of Texas, or the United States Government. As such, I
ackno
dge the following:
• that
y access to this information is provided solely in my capacity as a contractor to the Texas Health &
Hu
n Services Commission;
• that
access to this information is solely for the purpose of discharging my duties or the duties of my
em
yer under Texas Health & Human Services Commission contract number HHSC-
• that
premature or unauthorized disclosure of this information will irreparably harm the interests of the State
of
xas and the Texas Health & Human Services Commission and may constitute a violation of Section
39.01
of the Texas Penal Code, the antitrust laws of the United States and the State of Texas, and the
Tex
Public Information Act [chapter 552, Texas Government Code];
• that
he information may represent confidential or proprietary information, the release of which may
res
ed or prohibited b law.
Agreement
In view
the foregoing, I agree that I shall use any information that I receive in my capacity as a contractor to
the Tex
Health & Human Services Commission - whether written or oral, formal or informal - for the following
purpose
only:
dr
• to
b
vide the services and/or deliverables required or requested under contract number HHSC-=
• to
vide advice, opinion or recommendation requested by the Texas Health & Human Services
Co
ission in the course of fulfilling the duties prescribed under the contract;
• to
ist the Texas Health & Human Services Commission in developing any documents, reports, working
pap
s, evaluations, schedules, or instruments necessary to fulfill the requirements of the contract.
I furthe
agree that I shall regard any such information as confidential and that I shall not disclose, reveal,
commui i
i te, impart or divulge the information or any summary or synopsis of the information in any manner or
any fo
hatsoever, except under the following circumstances:
• wh
authorized in writing by the Project Manager employed by the Texas Health & Human Services
Co
ission;
• wh
required by court order, subpoena, or ruling of the Attorney General of Texas;
• wh
advised by legal counsel that disclosure is required by law or legal process;
• wh
the information has previously been released to the general public by the Project Manager, the Texas
He
& Human Services Commission;
• wh
required to brief or inform a superior, provided the superior is informed of and has also executed a
non
isclosure statement.
In the a
nt I receive a request for information relating to contract number HHSC-= _ either during or
after th
erformance of this contract, I agree to do the following:
• noti
the Project Manager or the Texas Health & Human Services Commission as soon as practical
foil
ing receipt of the request;
• see
advice from appropriate legal counsel regarding m ability to disclose the information.
By sign
g this statement, I acknowledge that I understand and agree to adhere to the limitations
on disc
su escribed above.
Lgnature Patr ick Munoz Date
Name
VOL_WPAGE <<Po
Texas Health and Human Application and Agreement for Receipt of USDA-Donated Commodities Form 1502
Services Commission Schools and Residential Child Care Institutions (National School Lunch Program) March 2002
APPLICATION CTION 1: SCHOOL OR INSTITUTION
Name of Institution/S
of
Agreement No.
Federal Tax ID No.
Brazos
County Juvenile Detention
021187a2004
746000433
Telephone No.
FAX No.
E-Mail Address
(979) 823-2!
44
(979) 823-4211
pmunoz@co.brazos.tx.us
Facility Address (Stre
City, State, ZIP)
County
1904 SH
West
Bryan, Tx. 77803
Brazos
Mailing Address (if dill
nt)
same
SECTION 2: TYP OF SCHOOL/INSTITUTION AND PROGRAM INFORMATION
A. Identify your hool or institution type (check one):
❑ Public Sch I ❑ Charter School ❑ Private School ® Residential Child Care Institution (RCCI)
B. Average Bail} Participation in the National School Lunch Program
C. Number of o0rating days per year
38
365
SECTION 3: CO ODITY DISTRIBUTION OPTION-DIRECT SHIPMENTS
Except as provid in "Commodity Distribution Option," a document which is enclosed, applicants that qualify for USDA
commodities rece their shares through commercial distribution. To receive shipments of commodities directly from USDA,
applicants must t the requirements provided in "Commodity Distribution Option," including the ability to receive and handle
a commodity in tr load quantities.
Does the applicanj I vish to apply for direct delivery of USDA Commodities? ❑ Yes M No
AGREEMENT-11 a undersigned School/Institution agrees to assume full responsibility for compliance with contract terms
and conditions, a specified by: (a) Form 1502 (this document), "Application and Agreement for Receipt of USDA-Donated
Commodities," (b) Form 1499, "Commodity Agreement, Terms and Conditions," and (c) any amendment and/or addendum, as
may be required DHS and agreed to and signed by both parties.
This agreement ill remain in effect until it is terminated by one or both parties. With 30 days written notice, either
party may termin a the contract for cause.
For the faithful
addendum asl
TO BE
nance of the terms and conditions of this agreement, including Form 1499 and any amendment and/or
necessary, the parties hereto, in their capacities stated, affix their signatures and bind themselves.
Representative
BY DHS
ame of Authorized Representative itle
(-_o y- Patrick Munoz Asst Superinten.
Date
HS Official Date
VOL PAGE
EFFECTIVE DATE of Agreement
_T7-
Texas Health and Hu n Form 4508
Services Commission May 2000
Special Nutrition Program
Certification of Authority
This is to certify 11hat the following aerson(s):
Name of Authorize Representative (please type or print) Title
Patrick Ht#poz Asst. Superintendent
-W4 latul muti lullL
CV Re ICsefiltIu VC
Name of Authorize
epresentative (please type or print)
Title
Collin Co
'
r
Director, Interim
Signature - Authorized Representative
is /argil df!clnnaflilH ac nn Aiifhnrivarl Rnnrncnn~a~ive -f
Name of Contracti
Organization
Brazos County Juvenile Services Department
Address (Street, C
State, ZIP)
1904 SH 21 West Bryan, Tx. 77803
The representa (s) designated above, and myself, acknowledge that each is individually authorized on behalf of the
contracting org ization to make written agreements with the Texas Department of Human Services to operate a food
program, to sig ocuments or reports about the agreement, and to present claims for reimbursement, when appropriate, to
the department.
By signing this current, we certify individually and collectively that to the best or our knowledge and belief, all documents
submitted phys Ily or electronically on behalf of the above named Contracting Organization pursuant to our participation
in any and all p rams administered by Special Nutrition Programs, TDHS, are/will be true and correct in all respects, that
they are/will be mpleted according to the terms and conditions of existing agreements including amendments, that
records are/will available to support any and all claims, and that we will not submit claims (excluding amended/adjusted
claims) for go or services for which we have already received payment. We recognize that we are fully responsible for
any excess am is which may result from errors made in relation to the completion and submission of claims. We are also
aware that deli to misrepresentation or withholding of information may result in prosecution under applicable state and
federal statutes
Name of Official of p'ontracting Agency (please type or print) Title
J
X
- Official of
DELETED AUT RIZED REPRESENTATIVES: A contracting organization may not have more than three (3) Authorized
Representative ncluding the Official of the Contracting Agency. If you are replacing or deleting an Authorized
Representative, i t the names of the individual(s) to be removed as Authorized Representative(s) below:
Name of Deleted R resentative Name of Deleted Representative Name of Deleted Representative
Rhonda Gil rist
FOR DHS USE ONLY
Contract No. Received By Date Received
75-
VOL_4~ P,?GEI/i9
Supplemental Information Sheet
School Food Service Director Information
School Year 2005-2006
;e provide the following information for the School Food Service Director so that we
i ensure our records are accurate. We are also requesting this information so that we
seep all School Food Service Directors informed on any changes or new information.
t is your responsibility to contact your Commodity Contract Technician with any
changes that may occur during the school year.
Agency Nam
School Food Service Director Name:
Bra
s County Juvenile Services Department
Patrick Munoz
SFSD Telep
a Number:
SFSD Fax Number:
( 979 ) 8
0!
3-3544
( 979 ) 823-4211
SFSD E-mail
ddress:
pmuno
i
@co.brazos.tx.us
SF SD Signat
e:
participating in?
ing of Commodities: yes ( ) no
Free Fruits & Vegetable Program: ( ) yes ( X) no
FarJ4 to School Program: ( ) yes (g) no
Face -M.
+4
D ASSISTANCE LEVEL (PAL) CALCULATION SHEET
Working Document
Use
document to help you commit your PAL dollars for School Year 2006. The
can also serve as a guide for completing the online PAL Worksheet in TCS.
BE NNING PAL $ 1,278.74
(Lo d in TCS)
A. cessing PAL Commitment $ 1,277.77
B. sh Fruit & Vegetable PAL Commitment $
(I I ginning PAL x 8%)
C. m to School PAL Commitment $
PAL COMMITMENT
B and C)
KG PAL for A & B Commodity Requests $ .97
PAL minus Total PAL commitment)
Note I The remaining PAL for A & B Commodity Requests should be committed on various commodities
in th CS Commodity Request Module.
VOL4-PAGE /I
Group A Planned Assistance Level(PAL) Commodities Available
For School Year 2005-06
This v
modu
"Rem
com
F1
i
rksheet is to record the commodities you wish to request via the online commodity request
. DO NOT RETURN this worksheet. Be sure that the total dollars committed do not exceed the
ing PAL" figure recorded on the PAL Calculation Worksheet. This amount includes your
ents for Processing, Fresh Fruits and Vegetables and Group B PAL (as applicable).
Code
Name
Pack Size
Net Wt
Est
Cost/Case
Amount
Req ested
Est Total
Cost
A608
Beef, Ground, Frz
40 lb Ctn
40.00
$ 57.81
O
A672
Pork Roast, Frz
32-40 lb Ctn
40.00
$ 56.76
$ -
A693
Ham Frz Wateradd
401b ctn
40.00
$ 58.38
$ Z3i•
Total Meat
$ I •6 -
A507
Chicken, Canned 50
12/50 oz Can
37.50
$ 68.44
$ -
A515
Chicken, Cut-up Frz
40 lb Ctn
40.00
$ 25.60
0
$ 2% a-
A516
Chicken, Breaded Frz
30 lb Ctn
30.00
$ 44.40
Z,
$ 80-
A517
Chicken, Diced Frz
40 lb Ctn
40.00
$ 89.87
$ , 67 -
A529
Turkey Whole, Frz
30-60 lb Ctn
38.00
$ 29.26
$ -
A537
Turkey Roasts, Frz
32-48 lb Ctn
40.00
$ 60.40
$ -
A548
Turkey Hams
40 lb Ctn
40.00
$ 46.93
$ -
A549
Turkey Brst Deli
40 lb Ctn
40.00
$ 79.45
$ -
A563
Chicken Fajita
30 lb Ctn
30.00
$ 45.30
$ -
A565
Turkey Taco Filling
30 lb Ctn
30.00
$ 46.50
$ -
A568
Eggs, Whole Frz
6/5 lb Ctn
30.00
$ 14.53
$ -
Total Poul
try & Eggs
$ I l34• b'}
A061
Beans, Green Cnd
6/#10 Can
38.00
$ 14.08
A070
Beans, Green Frz
30 lb Ctn
30.00
$ 15.54
$ -
A079
Bean, Pinto Cnd
6/#10 Can
40.50
$ 12.46
$ -
A084
Beans, Blackeye Cnd
6/#10 Can
40.50
$ 10.84
$ -
A085
Beans, Refried Cnd
6/#10 Can
42.00
$ 13.86
$
-
A099
Carrots, Frz
30 lb Ctn
30.00
$ 10.80
_
$ -
A100
Carrots, Cnd
6/#10 Can
39.50
$ 12.82
$ -
A110
Corn, Cnd
6/#10 Can
39.75-
-t-16.54
$ -
A129
Corn Cob, Frz
96-Ear Cs
30.00
$ 9.63
$ -
A130
Corn, Frz
30 lb
30.00
$ 10.51
$ -
A140
Peas, Cnd
6/#1
39.50
$ 16.04
$ -
A160
Peas, Frz
30 lb
j
30.00
$ 12.93
$ -
A174
Potato Wedges, Frz
6/5 I
30.00
$ 11.72
$ -
A204
Potato Rounds, Frz
6/5 I
Pkg
30.00
$ 11.32
_
$
A210
Potatoes Oven, Frz
6/5 lb Pkg
30.00
$ 11.60
_ _
a
A220
Sweet Potatoes, Cnd
6/#10 Can
40.50
$ 16.13
$ -
A224
Sweet Potatoes, Frz
6/5 lb Pkg
30.00
$ 21.11
$
-
A237
Salsa, Cnd
6/# 10 Can
39.75
$ 13.98
_
$ -
A239
Tomato Sauce, Cnd
6/#10 Can
39.75
$ 9.07
$ -
A243
Spaghetti Sauce, Cnd
6/#10 Can
39.75
$ 9.44
$ -
A247
Tomato, Cnd
6/#10 Can
38.25
$ 10.60
-
-
$ -
A252
Tomato Paste, Cnd
6/#10 Can
41.63
$ 16.33
$ -
A942
Beans, Pinto Dry
25 lb Bag
25.00
$ 11.46
Total Vegetables
$ i.. 0 -
A Entitleme of 506 SY06.xls
11/17/04 113
VOL PAGE Page 1 of 2
Group A Planned Assistance Level(PAL) Commodities Available
For School Year 2005-06
A345
Apple Slcs, Cnd
6/#10 Can
39.00
$ 14.87
$ -
A346
Apple Slc, Frz
30 lb Ctn
30.00
$ 8.28
$ -
A350
Applesauce, Cnd
6/#10 Can
40.50
$ 11.50
$ -
A408
Peaches, Cling Cnd
6/#10 Can
39.75
$ 15.23
$ -
A416
Peach Cup, Frz
96/4.4 oz
26.40
$ 21.48
$ -
A424
Peaches, Frz
20 lb Ctn
20.00
$ 14.08
$ -
A431
Pears, Cnd
6/#10 Can
39.50
$ 19.14
$ -
A443
Pineapple Tidbits, Cnd
6/#10 Can
39.75
$ 26.34
$ -
A444
Pineapple Crushed, Cnd
6/#10 Can
39.75
$ 26.86
$ -
A470
Fruit Mix, Cnd
6/#10 Can
39.75
$ 17.68
$ -
Total Fruit
$ , -
!
Total
titlement Committed to Group A Commodities
$ If
7'7 ;7
A
_506_SY06.xls 11/17/04 Page 2 of 2
VO[,CA PAGE M
Group A Bonus Commodities Available
For School Year 2005-06
A282
4
6PIe Juice, Cnd
12/46 oz Can
37.50
$ 9.63
$
A288
nberry Sauce 10
6/#10 Can
48.00
$ 16.99
$ -
A294
awberries, Sic Frz
6/6.5 oz Tubs
39.00
$ 27.87
$
A299
ange Juice, Single
70/4 oz Ctn
19.00
$ 5.93
$ -
A300
ange Juice, Cnd
12/46 oz Can
37.50
$ 10.63
$ -
A301
ange Juice, Frz Conc
12/32 oz Can
30.00
$ 15.53
$ -
A345
ple Slices, Cnd
6/#10 Can
39.00
$ 14.87
$
A346
ple Slices, Frz
30 lb Ctn
30.00
$ 8.28
$ -
A350
plesauce, Cnd
6/#10 Can
40.50
$ 11.50
$ -
A360
ricots, Cnd
6/#10 Can
40.50
$ 20.49
$ -
A363
%
erries, Red Tart Pitted Cnd
6/#10 Can
38.63
$ 23.36
$ -
A366
I
eberries, Frz
30 lb Ctn
30.00
$ 21.91
$
A375
I
t
tawberries, Frz
30 lb Ctn
30.00
$ 21.23
_
$ -
A380
awberries, Frz Sliced
30 lb Ctn
30.00
$ 18.72
$ -
A408
aches, Cling Slc Cnd
6/#10 Can
39.75
$ 15.23
$
$ 60 -
A409
aches, Cling Diced Cnd
6/#10 Can
39.75
$ 15.61
$ -
A416
1
4
ach Cups, Frz
96/4.4 oz
26.40
$ 21.48
$ -
A417
q
t
tawberry Cups, Frz
96/4.5 oz
27.00
$ 25.97
$ -
A424
0
4
aches, Frz
20 lb Ctn
20.00
$ 14.08
$ -
A431
ars, Halves Cnd
6/#10 Can
39.50
$ 19.14
$ -
A433
ars, Sliced Cnd
6/#10 Can
39.50
$ 18.32
$ -
A434
ars, Diced Cnd
6/#10 Can
39.50
$ 15.66
$ -
A443
i
eapple Tidbits, Cnd
6/#10 Can
39.75
$ 26.34
$ -
A444
i
eapple Crushed, Cnd
6/#10 Can
39.75
$ 26.86
$ -
A448
i
eapple Chunks, Cnd
6/#10 Can
39.75
$ 26.53
$ -
A470
At Mix, Cnd
6/#10 Can
39.75
$ 17.68
S
i1o'
$
A504
isins, Individual Box
144/1.33oz bx
12.00
$ 10.16
l
$ -
Total Fruit
_
$ S -
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BID TABULATION 2005-013
SHOP SUPPLIES AND AUTO PARTS
2M12 005 - 2111V2006
COOK'S AUTO PARTS
NAPA AUTO PARTS
DESCRIPTION
Qty
BRYAN,TX
COLLEGE STATION, TX
CATEGORY A, SECTIONI
Net Unk
Total Net
'Net unit
Total Net
ELECTRICAL
Price
Price
Price
Price
SAMPLE PRICING, CATEGORY ASECTtON 1
1. Spark Plug Wire Set For 1986
5 Sets
$ 16.26
$ 81.30
$ 17.00
$ 85.00
GMC % Ton Truck With 350 Engine
2. Starter For 1993 Dodge'/. Ton Truck
5 Each
$ 76.27
$ 381.38
$ 98.12
$ 490.60
With 360 Engine
3. Alternator For 1986 GMC % Ton
5 Each
$ 40.22
$ 201.12
$ 42.65
$ 213.25
Truck With 350 Engine
TOTAL
$ 663.80
$ 788.85
SAMPL ,R]C..ING CATEGORYA. CTION11
1. Radiator Hose (top & bottom)
10 Se
$ 17.85
$ 178.50
$ 19.64
$ 196.40
for 1989 Chev % Ton Truck With 350 Engine
2. New Water Pump For 1989
0 Eac
$ 27.95
$ 279.50
$ 29.69
$ 296.90
Chevrolet'/. Ton Truck With 350 Engine
3. Fan Belt Set For 1989 Chevrolet
10 Se
$ 12.26
$ 122.60
$ 13.55
$ 135.50
4. Rebuilt Water Pump For 1993 Dodge
2 Each
$ 38.01
$ 76.02
$ 40.27
$ 80.54
h Ton Truck With 318 Engine
TOTAL
$ 656.62
$ 709.34
SAMPLE. t II3<10A7EGORY A-SEC71ON III
1. Oil Filter For 1994 GMC
50 Eac
$ 1.99
$ 497.50
$ 2.06
$ 515.00
%Ton Truck With 350 Engine
2. GMC 112 Ton Truck With
50 Ea
$ 1.99
$ 99.50
$ 2.06
$ 103.00
350 Engine
3. Air Filter For 1994 GMC
75 Eac
$ 3.11
$ 544.25
$ 3.90
$ 682.50
%TTon Truck With 350 Engine
TOTAL
$ 1,141.25
$ 1,300.50
AMPLsE RICINMIXTEGORYA-SECTtONW'
1. Light Bulb, G.E. #1157
00 Eac
$ 0.18
$ 18.00
$ 0.22
$ 22.00
2. Sealed Halogen Beam #H6054
6 Ea
$ 6.80
$ 108.80
$ 7.19
$ 115.04
3. Headlight, HighlLow, #9004
0 Eaci
$ 3.79
$ 37.90
$ 3.99
$ 39.90
4. Flasher, 2 Prong #552
0 Eac
$ 1.11
$ 22.20
$ 1.16
$ 23.20
TOTAL
$ 186.90
$ 200.14
SAMPLE .RILING CATEGORY ASECTION Y
1. Idler Arts For 1986'/. Ton
0 Eac
$ 36.54
$ 730.80
$ 31.62
$ 632.40
GMC Truck
2. Ball Joints, (one upper & one Lower)
10 Set
$ 44.98
$ 449.80
$ 40.54
$ 405.40
For 1986 % Ton Chevrolet Truck
3. Tie Rod Ends For 1989'%Ton
20 Eac
$ 13.96
$ 279.20
$ 18.99
$ 379.80
Chevrolet Truck
4. Power Steering Pump For 1989
5 Each
$ 35.72
$ 178.60
$ 54.86
$ 274.30
Chevrolet Y. Ton Truck
5. Shock Absorbers For 1989
0 Eac
$ 10.80
$ 216.00
$ 11.99
$ 239.80
Chevrolet '%Ton Pickup
TOTAL
$ 1,854.40
$ 1,931.70
.SAM PRICING CATEGORY A-SECTION VI
1. Rear Brake Shoes For 1994
50 Se
$ 18.65
$ 932.50
$ 19.99
$ 999.50
GMC % Ton Truck
2. Front Metallic Pads For 1994
30 Se t.
$ 16.14
$ 484.20
$ 16.99
$ 509.70
GMC % Ton Truck
3. New Wheel Cylinder For 1994
GMC % Ton Truck
0 Eac
$ 10.34
$ 206.80
$ 11.99
$ 239.80
Page 1
It C~PAGE 1 ~I
COOK'S AUTO PARTS
NAPA AUTO PARTS
DESCRIPTION
Oty
BRYAN, TX
COLLEGE STATION, TX
CATEGORY A, SECTION 1
Net Unit
Total Net
Net Unit
Total Net
ELECTRICAL
Price
Price
Price
Price ,
4. Rotor For 1984 % Ton GMC
6 Each
$ 53.01
$ 318.06
$ 58.09
$ 348.54
Truck With 350 Engine
5. Front Pads For 1994 Ford
2 Sets
$ 16.14
$ 32.28
$ 21.99
$ 43.98
Crown Victoria
TOTAL
$ 1,973.84
$ 2,141.52
SAMPLE PRICING CATEGORY ASECTION V11
1. AC Compressor For 1989
5 Each
$ 89.97
$ 449.85
$ 99.05
$ 495.25
Chevrolet % Ton Truck With 350 Engine
2. Condensing Core For 1989
5 Each
$ 95.40
$ 477.00
$ 135.07
$ 675.35
Chevrolet Y. Ton Truck
3. Set Of AC Hoses For 1989
10 Sets
$ 41.77
$ 417.70
$ 36.79
$ 367
90
Chevrolet Y. Ton Truck
.
TOTAL
$ 1,344.55
$ 1,538.50
DESCRIPTION
SAMPLE PRIGING,CATE ORY BSECTIQN 1 r'
1. Alternator, Caterpillar 1206 Motor
2 Each
$ 223.25
$ 446.50
$ 155.49
$ 310.98
Grader With Engine 3304
2. Starter, Caterpillar 1206 Motor
3 Each
$ 241.30
$ 723.90
$ 269.00
$ 807.00
Grader With Engine Size 3304
3. Hour Meter, 12 Volt
0 Eac
$ 25.65
$ 256.50
$ 32.00
$ 320.00
TOTAL
$ 1,426.90
$ 1,437.98
+,'SAMPLZPRICING CATEGORY BSECTION II
1. Air Filter, 1995 IHC-4700 Port
2 Each
$ 34.99
$ 69.98
$ 9.59
$ 19.18
#AF979
2.Oil filter, 1995 IHC-4700
0 Eac
$ 10.59
$ 105.90
$ 7.81
$ 78.10
International #1814562CI
TOTAL
$ 175.88
$ 97.28
iSAMP ''E'PRICINGCATEGORY B-SECTIONJII
1. Rear brake shoes, 1985
8 Sets
$ 35.00
$ 280.00
$ 39.99
$ 319.92
International Model 94700
2. Front drums, 1985 International
2 Each
$ 89.00
$ 178.00
$ 89.99
$ 179.98
3. Governor air brake 275491
2 Each
$ 13.00
$ 26.00
$ 13.99
$ 27.98
TOTAL
$ 484.00
$ 527.88
SAMPLE PRICING, CATEGORY C
MISCELLANEOUS ITEMS
1.Anti-Freeze per gallon
10
$ 7.99
$ 79.90
$ 7.99
$ 79.90
2. Brake fluid per gallon
20
$ 9.50
$ 190.00
$ 12.99
$ 259.80
TOTAL
$ 269.90
$ 339.70
CATEGORY 8'F CTOTAL:
$ 2,356.68
S 2,402.84
RECOMMENDATION: PRIMARY VENDOR COOK'S AUTO P
SECONDARY VENDOR NAP AW-0 P
COURT APPROVAL:
APPROVAL DATE:
Paag_e 2
FA.t
BID TABULA-TION 2005 0`1-5
BRIDGE PILINGS
x
FEBRUARY 1,5, 2005 - F,ErBRUARY 14:; X006
B1DDR'
*KENNEDY SAW MILLS
SHREVEP'ORT, LA
DESCRIPTION EST
UNIT PRICE UNIT PRICE
F.O.B. F.O.B.
SUPPLIER BRAZOS CO
1
BUTT, 20' LONG
10
134.51
141.11
1
BUTT, 25' LONG
10
145.80
153.70
1
BUTT, 30' LONG
30
182.07
191.19
1
BUTT, 35' LONG
200
216.69
226.91
8
BUTT, 35' LONG
50
NIB
NIB
D
LIVERY IN DAYS:
30
r
RECO
ENDATION: Kennedy Sa Mills, Inc.
COURT
PPROVAL:
APPRO
AL DATE: February 22, 2005
INTERLOCAL AGREEMENT
Region IV Education Service Center
Contracting Parties
School q*trict or Public Entity
Region IM Education Service Center
County-District Number
101 - 950
County-District Number
This agr ment is effective Feb. 22. 2005 and shall be automatically renewed unless either party
gives six (60) days prior written notice of non-renewal. This agreement may be terminated with or
without use by either party upon (60) days prior written notice, or may also be terminated for cause at
anytime on written notice stating the reason for and effective date of such terminations and after giving
the affeci Id party a thirty (30) day period to cure any breach.
of Services to be Performed:
Authorior such services is granted under Government Code, Title 7, Chapter 791 Interlocal
Coopera on Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter
271, Sub apter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain
substanti savings for member school districts and public entities through volume purchasing.
Role of the Purchasing Cooperative
1. vide for the organizational and administrative structure of the program.
2. vide staff time necessary for efficient operation of the program.
3. Receive quantity requests from entities and prepare appropriate tally of quantities.
4. hate and implement activities related to the bidding and vendors selection process.
5. vide members with procedures for ordering, delivery, and billing.
Role of t Member School District or Public Entity:
1. mmitment to participate in the program as indicated by an authorized signature in the
a ropriate space below.
2. signate a contact person for the cooperative.
3. mmit to purchase products and services that become part of the official products and services
l when it is in the best interest of the member entity.
4. pare purchase orders issued to the appropriate vendor from the official award list provided by
t44 Purchasing Cooperative.
5. 11cept shipments of products ordered from vendors in accordance with standard purchasing
6. P~ vendors in a timely manner for all goods and services received.
VO PAGHL
Revised 05/04 (QP134-MEM1 Rev. 0)
rr
Authori
tion:
Region Is
r Education Service Center and Thf
contract
provide cooperative purchasing o
Pleases
d a signed Interlocal Agreement to
TX 77
2-2096.
School
ublic
By
;
:
u
thonzedSignature
JudLye
Title
2/22/
Date
Pat T4 n
irnrtj
Contact
rson
Purcha
zing Agent
Title of
ntact
I
300 E
t 26th Street Suite 117
Street A
ess
Bryan
''Texas 77803
City, Sta
Zip
979/3
-4290
Contact's
elephone Number
howa
@co.brazos.tx.us
E-mail A
dress
VOL
Cooperative Purchasing Network (TCPN) executed a
)portunities to school districts and public entities.
Region IV ESC, Attn: TCPN, 7145 W. Tidwell, Houston,
Region IV Education Service Center
By
Authorized Signature
Managing Director, Financial Services
Title
Date
Stuart Verdon-Director-TCPN
Contact Person
(713)-744-8115
Telephone Number
sverdon(iDesc4.net
E-mail Address
PAGNE l~l„ Revised 05/04 (QP134-MEMI Rev. 0)
RESOLUTION
A
OLUTION OF THE COMMISSIONERS COURT OF Brazos County (ENTITY),
Bryan (CITY), TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN
LOCAL AGREEMENT BETWEEN THE REGION IV EDUCATION SERVICE CENTER,
H SPONSORS THE COOPERATIVE PURCHASING NETWORK (TCPN), PROVIDING FOR A
ERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES;
NATING pat Howarcl, P A (NAME AND/OR TITLE), AS OFFICIAL
3SENTATIVE OF THE Brazos County (ENTITY) RELATING TO THE
WH AS, the Commissioners Court of the Brazos County (Entity) has been
pres ed a proposed Interlocal Agreement by and between the Region IV Education Service Center, which
spon ii rs The Cooperative Purchasing Network, and the Brazos County (Entity) and found
to be cceptable and in the best interests of the BrazoG County (Entity) and its citizens,
are h eby in all things approved.
WH AS, the Brazos County (Entity) of Bryan (City), Texas,
purs t to the authority granted under Sections 271.101 to 271.102 of the Local Government Code,
desire to participate in the described purchasing program sponsored by the Region IV Education Service
Cent which is known as The Cooperative Purchasing Network, and in the opinion that participation in
this gram will be highly beneficial to the taxpayers through the anticipated savings to be realized.
THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF THE
Bryan , Texas:
Secti I. The Terms and conditions of the agreement having been reviewed by the Commissioners Court
of dl( 1 Brazos Count (Entity) and found to be acceptable and in the best interests of
the 'Brazos County (Entity) and its citizens are hereby in all things approved.
II. The Purchasing Agent, Pat Howard (Title/Name) of the
Brazos County (Entity) under the direction of the Commissioners
f the Brazos County (Entity) is hereby designated to act for the
Brazos County (Entity) in all matters relating to The Cooperative Purchasing
k including the designation of specific contracts in which the Brazos County (Entity)
to participate.
III. This resolution shall become effective from and after its passage.
A
PASSED AND APPROVED THIS THE 22nd DAY OF February 2009.
cI
M Revised 05/04 (QP134-MEMI Rev. 0)
V O 1 PAGE / Resolution #05-001
T7-
county Judge
(Title)
DEPA R
DATE O
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
ENT Road and Bridge NUMBER 560010
OURT MEETING: February 22, 2005
ITEM: Rd6uest by B
to the
di
30 in
X30
din
inct 2
SOURCE F FUNDS: N/A
REQUIR ENTS:
1) No rk will be permitted between front slope and/or back slope.
2) All i allation(s) shall be constructed in designated utility easements, if applicable. If no utility
eas ent exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or
2) in a case of a road bore, perpendicular to the right-of-way line.
3) If cl ing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to
dos and to remove all cleared brush, trees etc. from county right-of-way.
4) Ditc ine shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be
con ted by an independent geotechnical testing firm; copies of all test results shall be furnished to
the ice of the Brazos County Engineer.
5) Con uction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devi s for Streets and Highways, published by the Texas Department of Transportation, and all other
Stat nd Federal laws governing utility construction.
NOTES/E EPTIONS:
OR ALTERNATIVES:
SUBMITTED BY:
Richard F. ance, P.E.
County E ineer
01 ill
This Req st is Ap
Date: .2112214
un
APPROVED BY:
Commissioner E. Duane Peters
Precinct 2
V11 /Denied ❑ by Commissioners' Court
, County Judge
G4 IBS
Febr#ry 2, 2005
Rich
d Vance
Braz
County Engineering Office
Cou
Engineer
2617
. Hwy. 21
Brya
TX 77803
Dear Mr. Vance:
joot: AGRMNTS 24 BURIED CABLE
Enclq ed are From ED-135 and a work location sketch showing the location of our
propelel ed buried cable line on county roads in Brazos County at Bryan, Texas.
This rk is to be completed on Work Order 5413-3P002KW which is scheduled for
Feb ry 2005. If you have any questions concerning this work, please contact
Charl Allen at our office in Bryan, telephone 979-821-4761 within 15 days so that we
may plain of modify our proposal, otherwise, it is understood that this proposal is
veriLon
Engineering & Planning
301 Industrial Blvd.
Bryan, TX 77803
Y,
John
Sucre
JA:
a"V~
- Network Engineer
0 k'
Pr C'4
,
9
VOL
VE
N COMMUNICATION
To Th Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE:
Notice of
o Installation
February 2, 2005
Fo ceis hreby gven that VERIZON COMMUNICATIONS will construct
a co unication line with
in the right-of-way of a County Road in Brazos County,
Texinot''
s follows:
St at at the OSR Road a buried cable will be placed Tin the east
REpth W. of Rabbit Lane extending south for a distance of 2490 feet at
a of 30". Location # 1.
Th location and description of this line and associated appurtenances is
more Ily shown by two (2) copies of drawings attached to this notice. The line
will b nstructed and maintained on the County Road right-of-way in
accor nce with governing laws.
No withstanding any other provision contained herein, it is expressly
unde d that the tender of this notice by the Verizon Southwest Incorporated
does t constitute a waiver, surrender, abandonment or impairment of any
propo rights, franchise, easement, license, authority, permission, privilege or
right n granted by law or may be granted in the future and any provision or
provis ns so construed shall be null and void.
of this line will begin on or after February 21, 2005.
jonn f
Super
301 In,
Bryan,
COMMUNICATIONS
ial Blvd.
77803
Engineer
5413-3P002KW
VOL 4 PAGE /70
r.
xII
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l
DEPART
DATE O
ITEM: F
right of vl
Greens F
BRAZOS COUNTY t3 /
COMMISSIONERS' COURT ACTION FORM
ENT Road and Bridge NUMBER 560010
URT MEETING: February 22, 2005
I Utility District to construct a road bore in t
ke Road (approximately 2,300 ft from its intersection
Site
nct 3.
SOURCE J(PF FUNDS: N/A
1 No work will be permitted between front slope and/or back slope.
2 All installation(s) shall be constructed in designated utility easements, if applicable. If no
utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-
way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3 If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4 Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test
shall be conducted by an independent geotechnical testing firm; copies of all test results shall
be fumished to the office of the Brazos County Engineer.
5 Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic
Control Devices for Streets and Highways, published by the Texas Department of
Transportation, and all other State and Federal laws governing utility construction.
NOME
D OR AL
SU
'Richard F
County Er
0005-011
This Reqi
Date:
lance, P.E.
ineer
APPROVED BY:
Commissioner nny Mallard
Precinct 3
is Approved /1--Denied ❑ by Commissioners' Court
Rattly Sin
,W, County Judge
Vol, ~P~ PAGE 14
e
o~ bl)
3 Q
R V1 V' r
`-t. --yyoo
F3
00
VOL FAGEII 5
i
REQ ST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY
T HE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS
BRAZOS COUNTY COURTHOUSE
BRYAN, TEXAS 77803
Formal noftly s hereby given that (applicant) Wickson Creek Sun
proposes ace a (type) waterline within across x the right-of-way of
(road) ToLake Rd. in Brazos County, Texas as follows:
The loc~on or description of the proposed installation is more fully shown by 3
copies he drawings attached to this notice.
I unders nd and agree that:
1. T County Engineer must be notified 72 hours prior to the beginning
0 onstruction in order that he, or his designated inspector, may
in ect the actual installation.
2. A I damage to the roadways and rights-of-way will be repaired to their
o i inal condition to the satisfaction of the County Engineer.
3. B zos County reserves the right to require Applicant to relocate or
to % r any such line at no cost to Brazos County, should same
b ome necessary due to widening or lowering, or other alteration of
th roadway or right-of-way.
4. Br E os County will in no way be responsible for any damage which
m ht occur to any existing utility lines in the right-of-way.
5. T line will be constructed and maintained on the County right-of-way in
ac c rdance with the Utility Accommodation Policy which was adopted by the
T s Department of Transportation on May 29, 1989.
6. T line or lines will be constructed no less than twenty-four inches (24")
to r than the lowest part of the drainage or bar ditch and the drainage is to
b onsidered at least two feet (2') below the center of the roadway.
7. All ites will be barricaded during the construction period.
Construc i` n of this line will begin on or after the8rdday of March 2005
Firm: Wickson Creek SUD
By:
Title: General Manager
Address:__ v. o- xoX 4756
Bryan, Texas 77805
Re: Hays
Phone: 979-589-3030
APPROVE. BY COMMISSIONERS'
COURT :
Date
Randy Si ,Count4Judge___~
J
VOL (P~P G}G`E lg6
TT