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HomeMy WebLinkAbout2004-12-28-9:00AM-Regular LEe 2 i P ll: It I BRAZOS COUNTY BRYAN, TEXAS "( CLERI"~ ..~~~ NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE C MISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSIO ON 28 DECEMBER 2004 AT 9:00 A.M. IN THE COMMISSIONERS COURT OM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 1 , BRYAN, TEXAS. 1. cation and Pledge of Allegiance - Commissioner Mallard 2. for citizen's input and/or concerns. nd take action on agenda items 3 - 15: 3. get Amendment 04/05-12.1 thru 04/05-12.3. 4. onnel Change of Status. 5. ent of Claims. 6. roval of Official Bonds. 7. uest by the Treasurer's Office to place an employee on unpaid administrative leave. 8. est by the Sheriffs Office for approval of the following per diem reimbursement rat established by the Washington D.C. Metro Police Department, for the deputies as i ned to the Presidential Inauguration Security Detail: $38.25 per day for two travel days . $51.00 per day for two work days 9. est by Isaac Butler, Jr., Precinct 4 Constable, for permission to appoint Christopher s Rosales as a non-paid Deputy Constable VOlltO PAGE 25 -. Commissioners Court Agenda 28 December 2004 Page 2 10. appointment of the following individuals to the Brazos County Fire Prevention ergency Services District #3 Fire Commissioners Board. a President b Vice President c Secretary d Treasurer e Asst. Treasurer Jerry Merker Ray Havens Bill Milberger Raymond Plagens Rusty Lewis Appointment term: 1/01/2005 - 12/31/2006 Appointment term: 1/01/2005 -12/31/2005 Appointment term: 1/01/2005 - 12/31/2006 Appointment term: 1/01/2005 - 12/31/2005 Appointment term: 1/01/2005 - 12/31/2006 11. E ension of the contract with Travis Collins for web hosting. Contract dates will be 1 1/2005 through 12/31/2005. 12. P chase of overhead lightbars for the Sheriffs Office from State contract (requisition # 002512). 13. P chase of Panasonic Toughbook computers for the Sheriffs Office patrol vehicles (r uisition #00002529), using grant funds provided through Emergency Management. 14. P chase of vehicle equipment for Sheriffs Office patrol vehicles (requisition # 002530). 15. P ission to advertise Bid No. 2005-017, construction of two lane roadway bridges for th following locations: a. Peach Creek Road at Lick Creek b. Peach Creek Road at Peach Creek c. Burt Road at Thompson Creek Tributary d. Harper's Ferry Road over Alum Creek 16. A ouncement of interest items and possible future agenda topics. 17. C 1 for citizen input and/or concerns. ncy 1 Board 1 Committee reports by Court members. !urn The Brazos unty Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive s ices must be made two business days before the meeting. To make arrangements, call (979) 361-4102. \JOL__f.rP }AGE_}_~ COMMISSIONERS' COURT REGULAR MEETING DECEMBER 28, 2004 A regular meeting of the Commissioners' Court of Brazos Co nty, Texas was held in the Brazos County Commissioners Co rtroom in the Courthouse in Bryan, Brazos County, Texas, be inning at 9:00 a.m. on Tuesday, December 28, 2004 with the fo Ilowing members of the Court present: Randy Sims, County Judge, Presiding; Eric Caldwell, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and of icials that were in attendance. Commissioner Mallard gave the invocation and led the pI dge of allegiance. There was no citizen input/and or concerns. The Court next considered Budget Amendment #04/05-12.1 th ough 12.3 that would set up a budget for the Joint Te rorism Task Force, transfer funds from Non Departmental to Ju tice of the Peace, Precincts 1, 2-1,2-2,3,&4 and to re ognize the value of donated services to the Brazos Center. On motion by Commissioner Cauley, seconded by Commissioner Ca dwell, the Court voted unanimously to approve the budget V:L Lo5 PAGE 87 issioners Court meeting December 28, 2004 2 a ndment as submitted, a copy of which is attached. The Court proceeded to consider the change of status of e as submitted on the attached Personnel Action On motion by Commissioner Peters, seconded by issioner Cauley, the Court voted unanimously to ap rove the changes as submitted. The Court next considered the following Claims as su itted by the County Treasurer for payment: 7002462 through 7002634 Co issioner Cauley moved to approve the claims. Commissioner Pe rs seconded the motion. Commissioners Peters, Mallard, Ca ey, and the County Judge voted "Aye". Commissioner Ca well abstained because he is the Interim Department Head fo the Information Technology Department. The next matter before the Court was approval of Official Bo s for the following newly elected officials: a) Archie Clark, Constable, Precinct 1 b) Jim Kuboviak, County Attorney c) Lloyd J. Wassermann, Commissioner, Precinct 1 d) G. Kenny Mallard, Jr. Commissioner, Precinct 3 e) Gerald L. "Buddy" Winn, Tax Assessor-Collector On motion by the County Judge, seconded by Commissioner Ca ey, the Court voted unanimously to approve the Official Bo s for the above named individuals. The County Clerk st ed that the bond for the Sheriff would be on next week's (P5 PAGE 2g issioners Court meeting December 28, 2004 3 a The Court next considered a request by the Treasurer's to place an employee on unpaid administrative leave. On by the County Judge, seconded by Commissioner Cauley, t Court voted unanimously to approve the request. o The next matter before the Court was a request by the Sh riff's Office for approval of the following per diem re'mbursement rate, established by the Washington D.C. Metro Po ice Department for the deputies assigned to the Pr sidential Inauguration Security Detail: a. $38.25 per day for two travel days b. $51.00 per day for two work days On motion by Commissioner Mallard, seconded by the County Ju e, the Court voted unanimously to approve the request of a sp ial per diem. Commissioner Mallard asked to amend the mo on and second to include all Brazos County employees tr eling on this trip. The County Judge amended his second to 'nclude all employees and it passed unanimously. The Court next considered a request from Constable Pr 4, Isaac Butler, to appoint Christopher James Ro les, as a non-paid Deputy Constable. On motion by Co issioner Cauley, seconded by Commissioner Peters, the Co t voted unanimously to approve the request from Constable IP5 PAGE 29 a to appoint Christopher James Rosales as a non-paid issioners Court meeting December 28, 2004 4 B D Constable subject to the appointment being within the number of deputies. The next matter before the Court was the reappointment of i i viduals to serve on the Brazos County Fire Prevention E rgency Services District #3 Fire Commissioners Board. On mo ion by Commissioner Peters, seconded by Commissioner Ca ley, the Court voted unanimously to reappoint the following in ividuals to the Brazos County Fire Prevention Emergency Se vices District # 3 Board: President Vice President Secretary Treasurer Asst. Treasurer Jerry Merker Ray Havens Bill Millberger Raymond Plagens Rusty Lewis 2006 2005 2006 2005 2006 The Court next considered a request to extend a contract wi h Travis Collins for web hosting for the Em rgency Management Department. There are no changes to the co tract other than the term, which would be from January 1, 20 5 through December 31, 2005. On motion by Commissioner Ca ley, seconded by Commissioner Mallard, the Court voted imously to approve the extension. A copy is attached. si ature on a requisition for the purchase of overhead light The next matter before the Court was the approval and ba for the Sheriff's office. The requisition is in the V L (05 PAGE 9D issioners Court meeting December 28, 2004 5 of $7,551.20. On motion by Commissioner Peters, a s onded by Commissioner Cauley, the Court voted unanimously t approve the payment of the requisition and authorized the C nty Judge to execute the document. The next matter before the Court was the purchase of P Toughbook computers for the Sheriff's Office patrol v Cost of the computers is $26,328.00 with the funds c ing from grant funds provided through Emergency Management. o motion by Commissioner Peters, seconded by Commissioner C Court voted unanimously to approve payment of the r uisition and authorized the County Judge to execute the The Court next considered the purchase of vehicle e ipment for the Sheriff's patrol vehicles in the amount of On motion by Commissioner Peters, seconded by C t issioner Caldwell, the Court voted unanimously to approve purchase and authorized the County Judge to execute the The next matter for consideration was approval for the P chasing Agent to advertise Bid 2005-017 for the of two land roadway bridges for the following c 1 a. Peach Creek Road at Lick Creek L ~s PAGE q, Co issioners Court meeting December 28, 2004 6 b. Peach Creek Road at Peach Creek c. Burt Road at Thompson Creek Tributary d. Harper's Ferry Road over Alum Creek o motion by Commissioner Caldwell, seconded by Commissioner C ley, the Court voted unanimously to authorize the P chasing Agent to advertise for bids for bridges. Under announcement of interest items and possible future a nda topics the following spoke: s ke: County Judge a) Said that he had received a Christmas letter from Jason Schneider of Congressman Carter's office. Jason will be attending officer candidate school in the Marine Corp. This will be a career change for Jason. Commissioner Mallard a) Reminded everyone that the ceremony will be on Saturday, 2005 beginning a 9:00 a.m. It in the 85th District Courtroom. swearing in January 1, will be held Under citizen input and/or concerns, the following Carlos Guitron, Director of Building Maintenance a. Announced that William Hanks will be retiring on December 31, 2004. There will be a reception honoring him beginning at 11:00 a.m. on the 31st. There were no Agency/Board/Committee reports by Court L Ca5 PAGE qJ., c issioners Court meeting December 28, 2004 7 There being no further business to come before the Court, t meeting was adjourned. ViL fo.5 PAGE Cf3 T foregoing minutes of the Commissioners Court meeting held De ember 28, 2004 have been examined and are approved in open Co rt this the 5~ day of Texas. :?j2 ---- issioner, Precinct 2 ~~ L (05 94 PAGE -Aprl' I , 2005, in Bryan, ~'flW~~ Lloyd assermann Commissioner, Precinct 1 JJ.Jd. ~ Kenny Malla~ ' Commissioner, Precinct 3 B ZOS COUNTY COMMISSIONERS COURT Meetin . on a U/{.L ~7 ~h of % , 2004 @ r . 00 /f7J1 I~ .~..~ V7'-J Name Organization / Department 6 t!&h & u r- , Yl: C~1t~~ '1 (;; Ut{L4 J . '6+ -to ~ 0 Ct. I~l- ' 1 VOL (p5 PAGE 9'5 PAGE I of I Tt3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2004-2005 BUDGET YEAR NO. 04/05-12.1 thru 04/05-12.3 o this the 28th day of December 2004 at a regular meeting of the Commissioners' Court, the following embers were present: Randy Sims, County Judge, Presiding Eric Caldwell, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk The folio g proceedings were held: T WHEREAS, on 28 December 2004 the Court heard and approved a budget amendment for the 2004- 05 budget year for Brazos County, Texas. EREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen condition hich could not be reasonably included in the original budget adopted 25 August 2004 the endment(s) to the original are hereby authorized, as described on the attached page(s). PTED AND APPROVED this the 28lh day of December 2004. ISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes VOL 1J;5 PAGE 1 to , BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05-12.1 12/28/2004 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 48097000 CR FBI-Terrorist Investigator 14,666.28 0100 281000 51620000 DR Hourly - Overtime 14,666.28 Joint Terrori 11 Task Force (JTTF) To setup the b 1get for the reimbursement agreement between FBI and Brazos County Sheriffs Office. The reimburse ent period is from 10/1/2004 - 9/30/2005. ~ VOL b5 PAGE !1J. -~_._~_.~, I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05-12.2 12/28/2004 FD DIV , ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 24101100 59100000 DR DDEA 5,003.00 0100 24201100 59100000 DR DDEA 2,127.00 0100 24201200 59100000 DR DDEA 1,510.00 0100 24301100 59100000 DR DDEA 2,234.00 0100 24401100 59100000 DR DDEA 954.00 0100 11000500 59100000 CR DDEA $ 11,828.00 Departmen I Discretionary Expenditure Account - The policy for this account as passed by COmmiS1 i ')ner's Court provides that if a new revenue source is developed by a department e Court will return half of that revenue generated by the new source to the generating d partments DDEA. The Justices of the Peace implemented a $2.00 per transaction fee during fi al year 03-04 as allowed by statute. '7 .~ VOL (;5 PAGEJ.i_ ! BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 04/05-12.3 12/28/2004 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 0100 36500100 71119000 DR Janitorial Services 2,548.00 0100 46023000 CR Donations - Other 2,548.00 Brazos Ce[ er To recogni2 the value of donated services, supplies and equipment used by Professional Floor Service & J itorial for cleaning the front foyer of the Brazos Center. ! VOL 05 PAGE3.2. PERSONNEL CHANGE OF STATUS *4 pa December 28, 2004 Personnel I <?~~.:........ ~~~~~~~ r.e!!~~~~~ ~.~~~~~~! ~.t~!~~......................, TMENT NAME EMPLOYEE NAME ACTION REQUESTED ................................................................... GENTRY, MISTY M. RESIGNATION DIST CT ATTORNEY GRAY, EARL COMTE, KARA BAKER, BRIAN FLANIGAN, SHANNON PAJ{SONS,JAJ{"IS MO"E IN POSITION MO"E IN POSITION MO"E IN POSITION MO"E IN POSITION MO"E IN POSITION CO Y CLERK RECORDS MNGT. ANDERSON, JASON E. NEW HIRE DIST CT CLERK ALEXANDER, CARRIE NEW HIRE VOL (oS PAGE /60 T DATE: RTMENT: PERSONNEL CHANGE OF STATUS page 2 of2 December 28, 2004 Personnel <?~~:. . . . . . . . ;\~~~~~~ r!!~~~~~! ~~~~~~ ~! ~.t~!~~ . . . . . . . . . . . . . . . . . . . . . . I TMENT NAME EMPLOYEE NAME ACTION REQUESTED ................................................................... ILE SERVICES DETENTION CON ABLE, PCT. 1 AND PCT. 3 CON ABLE, PCT. 3 TAX FFICE JUV ILE SERVICES DETENTION MC COY, T AMISHA NEW HIRE ORTIZ, MELISSA TRANSFER TO ANOTHER DEPARTMENT COLEMAN, THOMAS PROMOTION LANDRY, JENNIFER L. NEW HIRE COSTELLO, ROBERT REMV IDO STIPEND AND ADD JPO STIPEND Appr ed in Commissioners' Court: December 28 Coun Judge's or Commissioner's Signature: (This py to be attached to minutes) VOL 0~_PAGt lQ/ azos County Department of Emergency Management Web Hosting Contract ce . s a proposal to extend the Brazos County Department of Emergency Managements Hosting contract. The current hosting contract ends December 31 sf, 2004. This sal extends the current contract by one year; January 1 st 2005 to December 31 st Se No anges, except expiration date, will be made to the service. The count specifications will remain: 3 Domain Names (bcdem.org, bcdem.com, bcdem.net) 10GB Storage 200 GB Per Month Transfer 10 E-mail Accounts 24/7 On Call Technical Support Cos g will be provided for $100 a month on a yearly basis. $1200 is due before service e Considerations . nterrupted service this contract will need be renewed again in one year; before ber 31 st 2005. oposal was submitted via e-mail to DeMerele Giordano of the Brazos County i ment of Emergency Management, on Monday, December 20th, 2004. Travis Collins (979)571-3527 travis@dreamingwell.com http://www.dreamingwell.com ( :L/ ti/o:.{ . date 607 Dominik Dr. College Station, TX 77840 VOL (p5 PAGE __.LQ:l..