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2004-09-14-9:00AM-Regular
FIL ED BRAZOS COUNTY BRYAN. TEXAS 1004 SEP 10 ,q la 3b ,a 4Ty'epYhTYCLERK AN• TEXAS T~C~ -DEPUTY NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE CO SEPTEM BRAZOS TEXAS. 1. 2. Consider 3. 4. 5. 6. 7. 8. 9. 10. SSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, .14, 2004 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE UNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, and Pledge of Allegiance - Commissioner Cauley. for citizen input and/or concerns. take action on agenda items 3 - 27: Amendments 03/04- 46.1 thru 03/04- 46.9 Changes of Status. of Claims. quest by Juvenile Services for approval of a contract employing Rachel DeLeon teacher for the Brazos County Academy. lest by Juvenile Services for approval of a contract for clinical psychology services the Department of Psychology at Texas A&M University. guest by Justice of the Peace, Precinct 1 to change the supervision and assignment of DPS Court Clerk. gnate a primary contact person in the Information Technology Department for by the Information Technology Department to renew the LaserFiche Software ,e Program through DynaSource, Inc. for fiscal year 2005. S11 VOL W PAGE e Commissio s Court Meeting Agenda September 1 2004 Page Two 11. pproval of the annual application for the Emergency Management Performance rant for fiscal year 2005. 12. resentation and approval of the Commissioners Court minutes for the following 2004 ates: a. April 6th Regular Meeting b. April 13`h Regular Meeting ch c. April 20 Regular Meeting d. April 27`h Regular Meeting 13. pproval of the following Requisitions for the Road & Bridge Department: a. TDC Group - $5,000.00 b. Shi Government - $6,434.00 i c. ESRI - $8,171.64 14. I~ward of annual contract for pest control to RP Lee Termite and Pest Control. 15. pproval of a committee to select a consultant or consulting firm for an Information echnology Security Audit. 16. Approval of contract for indigent health care with the Brazos Valley Council of overnments for fiscal year 2005. 17. pproval of contract with the Arts Council of Brazos Valley for fiscal year 2005. 18. pproval of contract with the Brazos County Soil & Water Conservation District for scal year 2005. 19. pproval of contract with the Rape Crisis Center of Brazos Valley for fiscal year 2005. i 20. pproval of contract with the Boys & Girls Clubs of Brazos Valley for fiscal year 2005. 21. ~ffoval of contract with The Children's Museum of the Brazos Valley for fiscal year 22. pproval of contract with the Brazos Valley Community Action Agency for indigent alth care services for fiscal year 2005. i 23. pproval of contract with the Research Valley Partnership for fiscal year 2005. VOL 61 PAGE Commissio s Court Meeting Agenda September 1 2004 Page Three 24. equest by Wellborn Special Utility District to construct four road bores for water line stallations in the rights-of-way of Los Robles Drive, River Road, White's Creek Road nd Hopes Creek Road. Site is located in Precinct 1. 25. inal plat of The Gardens, 6.97 acre tract out of a 7.09 acre tract, volume 5900, page 49, cMahon Survey, A-167. Site is located in Precinct 1. 26. Final plat of D. W.R. Addition 2.00 acres T.S. Haynes Survey, A_19. Site is located in Precinct 2. 27. hange the time and place of the regular Commissioners Court Meeting of September 11,2004. 28. ouncement of interest items and possible future agenda topics. 29. all for citizen input and/or concerns. 30. envy / Board / Committee reports by Court members. 31. Kdiourn. The Courth se is wheelchair accessible. Handicap parking spaces are available. Any request for sign interp ive services must be made two business days before the meeting. To make arrangemen, call (979) 361-4102. COMMISSIONERS' COURT REGULAR MEETING SEPTEMBER 14, 2004 11inty, A regular meeting of the Commissioners' Court of Brazos C Texas was held in the Brazos County Commissioners C rtroom in the Courthouse in Bryan, Brazos County, Texas, i i b inning at 9:00 a.m. on Tuesday, September 14, 2004 with the f lowing members of the Court present: Randy Sims, County Judge, Presiding; Eric Caldwell, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. i The attached sheet contains the names of the citizens and o icials that were in attendance. Commissioner Cauley asked the Reverend Green to give the j i ocation and Commissioner Cauley led the pledge of a egiance. Under citizen input/and or concerns the following spoke: Demetrios Basdekas I a) Asked that the County Judge mention the amount of money involved in agenda items 16-23 as they come up. The Court next considered Budget Amendment #03/04-46.1 t ough 46.9, which would reallocate funds for Debt Service, Dil4trict Attorney, Juvenile Services-TJPC Prog Sanctions 1-2- L W PAGE q a C issioners Court meeting September 14, 2004 2 3 1185t'' District Court, Justice of the Peace, Precinct 2, Place 1 'Constable, Precinct 2, Juvenile Services-Juvenile Title IV- E and 272nd District Court; and Road and Bridge Department to correct a clerical error on amendment 03/04-45.9. On motion i b i,Commissioner Cauley, seconded by Commissioner Peters, the C rt voted unanimously to approve the budget amendment with t exception of amendment 46.5 (Justice of the Peace, i P Icinct 2, Place 1.) Then on motion by Commissioner Mallard, s Ionded by the County Judge, the Court voted unanimously to r ove amendment number 46.5. i The Court proceeded to consider the change of status of e loyees as submitted on the attached Personnel Action I R uests. On motion by Commissioner Peters, seconded by t County Judge, the Court voted unanimously to approve the c nges as submitted. I The Court next considered the following Claims as s mitted by the County Treasurer for payment: 20066862 through 20067064 0 emotion by Commissioner Caldwell, seconded by Commissioner I C ley, the Court voted unanimously to approve the Claims as s mitted. The next matter before the Court was a request by Juvenile Se vices for approval of a contract employing Rachel DeLeon as L ~ ! PAGE 1-3 C issioners Court meeting September 14, 2004 3 t cher for the Brazos County Academy. The original contract wals approved in Commissioners Court on August 24, 2004, but due t 0i some minor wording changes in the contract it is being i r ubmitted for approval. On motion by Commissioner Mallard, s I~onded by Commissioner Cauley, the Court voted unanimously to a (rove the contract employing Rachel DeLeon as teacher for the B zos County Academy. A copy is attached. The Court next considered a request by Juvenile Services f approval of a contract for clinical psychology services w Ih the Department of Psychology at Texas A&M University. The u versity will provide a masters level graduate student in c nical psychology to Juvenile Services for ten (10) hours a w Ik for 50 weeks to provide clinical services for the juvenile i ates. Cost of services will be $13,226.74 to be paid in i m thly installments of $1,102.29. On motion by Commissioner I P ers, seconded by Commissioner Cauley, the Court voted u nimously to approve the contract for clinical psychology s vices with the Department of Psychology at Texas A&M U versity. A copy is attached. The next matter before the Court was to change the s ervision and assignment of the DPS Court Clerk. On motion b Commissioner Cauley, seconded by Commissioner Peters, the C rt voted unanimously to assign the Court Clerk to the office L PAGE 0 C issioners Court meeting September 14, 2004 4 o Justice of the Peace, Precinct 1 for administration and that st remain under the DPS for supervision effective October 1, 2TP4. The County Judge asked to amend the motion and second to i dude moving the person from the Commissioners Court t esheet to the Justice of the Peace, Precinct 1 timesheet. Tto motion was seconded by Commissioner Peters and carried u nimously. The Court next considered the designation of a primary c tact person in the Information Technology Department for v dors. Commissioner Cauley made the motion to approve. C issioner Peters seconded the motion. After discussion. C issioner Cauley made the motion to appoint Pattie Sifuentez a contact person. Commissioner Caldwell seconded the motion. T County Judge then said that there were two (2) motions on tl;l table. Commissioner Cauley withdrew the first motion. The Cq rt voted unanimously to appoint Pattie Sifuentez as contact son. The next matter before the Court was a request to renew t LaserFiche Software Assistance Program through DynaSource, i I for fiscal year 2005. The cost for this is $16,228,78. 0 motion by Commissioner Cauley, seconded by Commissioner M lard, the Court voted unanimously to approve the request to r ,ew the LaserFiche Software Assistance Program through L 6 1 PAGE '?-5 C issioners Court meeting September 14, 2004 DI aSource, Inc. for fiscal year 2005. 5 The Court next considered approval of the annual a lication for Emergency Management Performance Grant for f j cal year 2005. This is a grant that is submitted annually i t FEMA for emergency management programs. On motion by C issioner Cauley, seconded by Commissioner Peters, the Court v ed unanimously to authorize the County Judge to execute the g 'nt document and accept any funds that might be tendered. The Court next considered approval of the minutes of the I C issioners' Court meetings held in April 2004 on the f4~lowing dates: Regular Meetings - 6th, 13th, 20th and 27th O motion by Commissioner Peters, seconded by Commissioner i C ley, the Court voted unanimously to approve the minutes as s mitted. The next matter before the Court was approval of the f lowing requisitions for the Road and Bridge Department: a) TDC Group $5,000.00, Freance Mapping Software for GIS b) Shi Government $6,434.00, SQLSVR 2000 Standard Edtn. English 1 Processor License for GIS c) ESRI $8,171.64, ARC SDE SQL Server 1 Server 2 cups and 5 read and write connections 0 motion by Commissioner Peters, seconded by Commissioner C ley, the Court voted unanimously to approve payment of the r uisitions. i L / PAGE Cl 011 issioners Court meeting September 14, 2004 6 ~I The Court next considered awarding the annual contract I f pest control. The Purchasing Department Buyer recommended a epting the bid submitted by RP Lee Termite & Pest Control. 0111 motion by Commissioner Peters, seconded by Commissioner C ley, the Court voted unanimously to accept the recommendation of the Buyer and award the contract to RP Lee T 'mite & Pest Control. A copy of the bid tabulation is I a ached. The next matter before the Court was selection of i ividuals to serve on a committee to select a consultant or consulting firm for an Information Technology Security Audit. i 0 motion by Commissioner Caldwell, seconded by Commissioner P ers, the Court voted unanimously to appoint the following i ividuals or their appointee to serve on the committee: i Eric Caldwell, Commissioner, Precinct 1 Carey Cauley, Commissioner, Precinct 4 Katie Conner, Auditor Bill Jeanes, Risk Manager Chris Kirk, Sheriff Wayne Dicky, Jail Administrator Judge J.D. Langley, 85th District Court i Bill Ballard, Assistant District Attorney Pat Howard, Purchasing Agent, (non voting member) C issioner Cauley moved to amend the original motion to i lude Tom Golson on the committee as a non-voting member. C issioner Peters noted that we would just be selecting a I f' m and the Information Technology Department would need to L API PAGE 91 C issioners Court meeting September 14, 2004 7 a wer some questions anyway. The motion was seconded by C issioner Caldwell and carried unanimously. The next matter before the Court was approval of a C I'tractual Agreement between Brazos County and the Brazos V Iley Council of Governments for Indigent Health Care. The c t to Brazos County will be $92,693.00. The term of the c 'tract is for twelve (12) months commencing on October 1, 20D4 and terminating September 30, 2005. On motion by C issioner Mallard, seconded by Commissioner Cauley, the C rt voted unanimously to enter into contractual agreement w'Ih the Brazos Valley Council of Governments. A copy of the CT i tractual agreement is attached. The next matter before the Court was approval of a C tractual Agreement between Brazos County and the Brazos V ley Arts Council to provide programs involving substance i a 'se prevention and education for Brazos County children. The c 't to Brazos County will be $15,000.00. The term of the c tract is for twelve (12) months commencing on October 1, 2 4 and terminating September 30, 2005. On motion by C issioner Cauley, seconded by Commissioner Peters, the C rt voted unanimously to enter into contractual agreement wh the Brazos Valley Arts Council. A copy of the c tractual agreement is attached. L 6 / PAGE qK C missioners Court meeting September 14, 2004 g The next matter before the Court was approval of a C tractual Agreement between Brazos County and the Brazos C my Soil & Water Conservation District to provide soil and L b i PAGE qq W& er conservation services to the residents of Brazos County. T cost to Brazos County will be $5,500.00. The term of the c tract is for twelve (12) months commencing on October 1, 2T'P4 and terminating September 30, 2005. On motion by issioner Peters, seconded by Commissioner Cauley, the C in voted unanimously to enter into contractual agreement w h the Brazos County Soil & Water Conservation District. A c y of the contractual agreement is attached. The next matter before the Court was approval of a Ct~tractual Agreement between Brazos County and the Rape Crisis Center, Brazos Valley to provide services to victims of s Dual assault. The cost to Brazos County will be $15,000.00. Tl.ip term of the contract is for twelve (12) months commencing o*') October 1, 2004 and terminating September 30, 2005 On m lion by Commissioner Cauley, seconded by Commissioner M lard, the Court voted unanimously to enter into contractual a #eement with the Rape Crisis Center, Brazos Valley. A copy ofi the contractual agreement is attached. The next matter before the Court was approval of a P tnership Agreement between Brazos County and the Boys & C issioners Court meeting September 14, 2004 9 Gis Clubs of Brazos Valley to provide opportunities for youth to grow as productive citizens. The cost to Brazos C my will be $50,000.00. The term of the contract is for t iielve (12) months commencing on October 1, 2004 and terminating September 30, 2005. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted u nimously to enter into partnership agreement with the Boys & Girls Clubs of Brazos Valley. A copy of the contractual a eement is attached. The next matter before the Court was approval of a P tnership Agreement between Brazos County and the Children's M eum of the Brazos Valley to provide a child centered, hands o interactive environment that promotes discovery e eriences and learning opportunities for children. The cost t IjBrazos County will be $12,500.00. The term of the contract i for twelve (12) months commencing on October 1, 2004 and t minating September 30, 2005. On motion by Commissioner C ley, seconded by Commissioner Mallard, the Court voted u Inimously to enter into partnership agreement with the C ldren's Museum of the Brazos Valley. A copy of the c tractual agreement is attached. The next matter before the Court was approval of a Co tractual Agreement between Brazos County and the Brazos L 6 J PAGE C issioners Court meeting September 14, 2004 10 i V! ley Community Action Agency, Inc. to provide dental s i vices to the county's indigent population. The cost to B zos County will be $15,000.00. The term of the contract is f j twelve (12) months commencing on October 1, 2004 and terminating September 30, 2005. On motion by Commissioner C Iiley, seconded by Commissioner Peters, the Court voted U11 i nimously to enter into contractual agreement with the B zos Valley Community Action Agency, Inc. A copy of the c Itractual agreement is attached. The next matter before the Court was approval of a C tractual Agreement between Brazos County and the Research Vj~ley Partnership to attract new businesses to the county and e ourage the expansion of existing businesses. The cost to B zos County will be $243,287.00. The term of the contract i~l, for twelve (12) months commencing on October 1, 2004 and t minating September 30, 2005. On motion by Commissioner C ley, seconded by Commissioner Peters, the Court voted u nimously to enter into contractual agreement with the R earch Valley Partnership. A copy of the contractual a eement is attached. The Court next considered the request from Wellborn Special Utility District to construct four (4) road bores for waN erline installation in the rights-of-way of Los Robles L bl PAGE Id / C issioners Court meeting September 14, 2004 11 DI,'ve, River Road, White's Creek Road and Hopes Creek Road. T sites are located in Precinct 1. The County Engineer stipted that all appeared to be in order and recommended approval. On motion by Commissioner Caldwell, seconded by C issioner Cauley, the Court voted unanimously to approve t request from Wellborn Special Utility District and al horized the installation. A copy of the request is a4t ached hereto. The Court next considered approval of the Final Plat of Gardens, 6.97 Acre Tract out of a 7.029 Acre Tract in P cinct 1. Richard Vance, County Engineer, stated that he I h reviewed the plat recommended acceptance as submitted. On m ion by Commissioner Caldwell, seconded by Commissioner C ley, the Court voted unanimously to approve the final plat o The Gardens, 6.97 Acre Tract out of a 7.029 Acre Tract as submitted. The Court next considered approval of the Final Plat of D.I.R. Addition 2.00 Acres in Precinct 2. Richard Van(-P_ C my Engineer, stated that he had reviewed the plat and o Iered the following exception: a) Correct spelling of the word flood 0 motion by Commissioner Peters, seconded by Commissioner I C ley, the Court voted unanimously to approve the final plat L CO l PAGE l U; 0 c issioners Court meeting September 14, 2004 12 D.W.R. Addition 2.00 Acres subject to the developer lying with the condition noted above. The next matter before the Court was changing the time a place of the regular Commissioners Court meeting of S tember 21, 2004. On motion by Commissioner Peters, s onded by the County Judge, the Court voted unanimously to c nge the date and time to 9:00 a.m. rather than 6:30 p.m. a place to the Commissioners Courtroom rather than the B zos Center. Under announcement of interest items and possible future a4pnda topics the following spoke: Commissioner Mallard a) Said that he had visited with McGriff and they are employed as consultants with both cities. We employ them as agents. They brought a proposal to see if we want them as a consultant. They feel it would better coordinate with the two cities. There was no citizen input and/or concerns. Under Agency/Board/Committee reports by Court members, t following spoke: Commissioner Mallard a) There is a meeting coming up with the Intergovernmental Committee and he would like to know if there are any topics they want to discuss with the cities. L 61 PAGE 102 Court meeting September 14, 2004 Commissioner Cauley 13 a) He mentioned that he has heard from citizens asking for a consolidation of entities /government rather than have three (3) cities, police chiefs etc. County Judge a) The City of Bryan is pulling out of animal control. The shelter will form a new board. The mayors of Bryan and College Station and the County Judge currently serve on the board. They are looking at a board comprised of citizens and also increasing the size of the board. Because the City of Bryan withdrew their officer, we need to take a look at another position. Currently there is one person to answer all calls. This person cannot work 24 hours a day. b) He received a call from Mike Ball, from the City of College Station, who informed him that a private industry from out of state bought a complex for A&M (Westlake) and took $8 million dollars off the tax rolls. This has been changed by the Legislature but Westlake was grandfathered. Now a non-profit organization is trying to take advantage of tax codes. There being no further business to come before the CI*rt, the meeting was adjourned. L 61 PAGE l 4 Tlhie foregoing minutes of the Commissioners Court meeting held i i se, ' tember 14, 2004 have been examined and are approved in open C rt this the day of S n r , 2005 in Bryan, B I zos County, Texas. y Si R rty"'gudge C ne Peters missioner, Precinct 2 ey, ~ uley, jr. C is oner, Precln t 4 A$test: n McQueen ty Clerk L 6~ /%seh L-- Lloyd Wasserman Commissioner, Precinct 1 /~bsrAL Kenny Mallard Commissioner, Precinct 3 PAGE 103 14 v BRAZO MEETING ~ 1d 1 ;COUNTY COMMISSIONERS COURT ON yu~ 2004 AT Rio Am- Name Organization/Department 7 p Vpl._~LPAGE G i BRAZO MEETING ( ' COUNTY COMMISSIONERS COURT ON u c~ l 200y AT q,'oo Ao,( Name Organization/Department nuA(-~nvS { e i VOL 61 PAGE /0'/ BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2003-2004 BUDGET YEAR NO. 03/04-46.1 -03/04 -46.9 0 this the 7h day of September, 2004 at a regular meeting of the Commiss oners' Court, the following members were present: Randy Sims, County Judge, Presiding Eric Caldwell, Commissioner, Precinct 1; E. Duane Peters, Commissioner, Precinct 2; G. Kenny Mallard, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. The fol owing proceedings were held: T T WHEREAS, on September 14, 2004 the Court heard and approved a budget endment for the 2003-2004 budget year for Brazos County, Texas. REAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 12, 2003 the following amendme (s) to the original are hereby authorized, as described on the attachedI page(s). AND APPROVED this the 14th day of September, 2004. THE COMW SSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Randy Sims, County Judge Origina : County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes VOL_&LPABE /O8 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-46.1 9/14/2004 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 41 6000 851100 CR Bond Interest 131,000.00 41 6000 0 1 853000 CR Fiscal Agent Fees 1,451.00 41 6000 852000 DR C.O. Principal 132,451.00 41 401000 CR Current Ad Valorem 18,000.00 41 6000 2 0 852000 DR C.O. Principal 18,000.00 Debt Se ice To recla i the bud et from budgeted estima tes to actual. Reco i n of realized revenues in excess of bud et. I Prepared B}-: Date: ' ifj 9/7/2004 r Approved By:; C Date: ? o VOL 0 PAGE / 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/0446.2 9/14/2004 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 19001" 1 659500 DR Vehicle Maintenance 700.00 01 1900 1 ' 1 618010 CR Travel 700.00 District tt orne - Administration To reall ate funds to al low for addi tional travel costs to complete the year. i 700.00 700.00 Prepared, B Date. i17j O! OOF A royed,B Dine v~L_&LPace l 16 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-46.3 9/14/2004 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 30 31 614500 318404 CR Miscellaneous Expenditures 2,298.00 30 31 715200 318404 CR Rental - Vehicles 1,249.00 30 31 721570 318404 CR Counseling Services 1,735.00 30 31 516200 318404 DR Hourly - Overtime 4,747.00 30 31 531000 318404 DR Social Security 210.00 30 31 532000 318404 DR Retirement 310.00 30 31 538000 318404 DR Workers Compensation 15.00 Juvenil ervices - TJPC Pro Sanctions 1-2 -3 To reall ate funds per roved TJ PC Bud e t Adjustment to cover increased personnel costs. i i 5,282.00 5,282.00 x/ x 7 Prepared Bti i i 4pror ecl By r kr Pnfc i X9%8/2004 )aie ~ ~ ' voL_ALPAcc 10 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/0446.4 9/14/2004 FD DI ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 220( h 654500 CR Office Equipment Maintenance 600.00 01 220( h 672810 CR Equipment - Electronic 600.00 01 220 1 616200 DR Subscriptions & Publications 1,200.00 85TH strict Court To reall ate funds to al low for payment of current expenses for the remainder of fiscal year. I i i 1,200.00 1,200.00 Prepared B Date. 0/8/2004 ,Aliproved B BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-46.5 9/14/2004 FD D ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 242 (1 11 606000 CR Office Supplies 1,364.89 01 242(1 11 673420 DR Furniture 1,364.89 Justice t he Peace - Pct 2 Place 1 To reall ate funds to al low for the purchase of needed furniture. i i 1,364.89 1,364.89 I -I A Prepared By: iltC if, ` r'.7112(]n4 ApPit Date. //3 Sul 0 vAz° BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-46.6 9/14/2004 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 3020 603200 CR Firearms Readiness 200.00 01 3020 606000 CR Office Supplies 200.00 01 3020 611100 CR Conference & Seminar Fees 100.00 01 3020 616200 CR Subscriptions & Publications 200.00 01 3020 653500 DR Gasoline 700.00 Consta Precinct 2 - Lam o To reall We funds for t he increased cost of asoline for the remainder of the fiscal year. 700.00 700.00 I',-epared By: Dtc. ilj x.0/2001 Appm d B ~ gDatc ' / BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/0446.7 9/14/2004 FD DI ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 310 0 659500 CR Vehicle Maintenance 380.00 01 310 0 672030 CR Minor Computer Hardware 1,200.00 01 310 0 802050 DR Computer-Network Costs 1,580.00 Juvenil Services - Juvenile Title IV-E To reall ate funds to be used to add data/voice drops to the Juvenile Justice Center. 1,580.00 1,580.00 rtp red By Date. ifj 9/9100,4 - ApP~o~red By, date t IV OL bi PAGE /'/,5 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-46.8 9/14/2004 FD DI ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 560 0 678900 CR Vehicle Equipment 6,000.00 01 560('0 802115 DR Computer Software - GIS 6,000.00 Road rid e -Administration To corr t a clerkical error on budget amendment #03/04-45.9. The $6, 0 was moved incorrect) from acct # 672100 to 678900. The co ct account is 802115, Computer Software - GIS 6,000.00 Prepared By: it Approved By: Date:` 9/9/2004 Date: /nom/ VOL &I PAGE BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/0445.9 9/7/2004 C6 IV - ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 00 672110 CR Software 6,000.00 00 678900 -ER Com uter Software - GIS S 6,000.00 Road & rid a -Administration To reap to funds to properly classify cost of software. 0( 2,O V-3 L ~f PA'E ! 1 f 5 T F O~ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/0446.9 9/14/2004 FD DI ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 221 1 651500 CR Computer Maintenance 120.00 01 221 1 654500 CR Office Equipment Maintenance 50.00 01 221 1 672810 CR Equipment - Electronic 200.00 01 221 1 606200 CR Postage 100.00 01 221 1 606000 CR Office Supplies 240.00 01 221 1 676700 DR Printers 710.00 272nd. j 'strict Court To real Cate funds for rinters needed in cour troom and office. i 710.00 710.00 P1,11, d Bv,. t Date.' itj F 9/9/2004: ; Appro~~d Byn=. ite c i i / PERSONNEL CHANGE OF STATUS CO RT DATE: September 14, 2004 DE RTMENT: Personnel PU OSE: Approve Personnel Change of Status NNE DE RTMENT NAME EMPLOYEE NAME ACTION REQUESTED ■ . ■ ■ ■ ■ ■ \ t \ \ ■ 1 ATTORNEY MILLS, STEVEN RESIGNATION HAILEY, JIMMY T. NEW HIRE OFFICE/JAIL LOVE, SHARON D. RESIGNATION ROLLS, JEANNIE P. RESIGNATION SERVICES BAILEY, ROBERT LEE NEW HIRE TION LANEY, JR., ERNIE DISCHARGED ed in Commissioners' Court: Judge's or Commissioner's Si ►py to be attached to minutes) VOL &I PAGE T State Texas of Brazos One-Year Term Contract for Professional Name ~f Employee: Rachel DeLeon The C issioner Court (hereinafter, County) Juvenile Board of Brazos County, hereby emplo the undersigned professional Employee, and Employee accepts employment on the fo wina terms and conditions: 1. Employee shall be employed on a 10-month basis for the school years 2004-2005 accor g to the hours and dates set by the County as they exist or may hereafter be 2. Th ` ounty shall pay Employee in twenty-four installments a minimum annual salary of $28 98.70 (and any additional increases in pay approved by Commissioners Court) accord ' g to the compensation plan adopted by the County. Employee's salary includes consi ation for any assigned duties, responsibilities, and tasks, except as provided in the C ty's supplemental duty schedule. 3. This contract does not cover assignments of or payments for supplemental duties. Any such p ents are not included as part of the annual salary under this contract. This contra does not create a property right to continued employment in any supplemental duty. 4. E oyee shall be subject to assignment and reassignment of positions or duties, additi al duties, changes in responsibilities or work, transfers, or reclassification at anyti during the contract term. 5. E oyee shall comply with, and be subject to, state and federal law and County policies, rules regulations, and administrative directives as they exist or may hereafter be amen . Employee shall faithfully perform to the satisfaction of the County all duties set for in the job description or as assigned. 6. Thi contract is conditioned on Employee's satisfactorily providing the certification, service records, teaching credentials, and other records and information required by law, the Te is Education Agency, the State Board for Educator Certification, the State Board of Ed tion, or the County. If proper certification is not provided, this contract does not come o force. Failure of Employee to maintain certification in the position(s) assigned may b. rounds for discharge. False statements, misrepresentations, omissions of 1 VOL &1 PAGUE I dO requ ted information, or fraud by the Employee in or concerning any required records or in th employment application may be grounds for discharge. Employee hereby repr nts the he/she has made written disclosure to the County of any conviction for a felo or any offense involving moral turpitude. 7. E ployee shall satisfactorily submit or account for all grades, reports, school equi ent, or other required items at the end of the contract term. Employee agrees that the 11, t salary payment under this contract is conditioned upon receipt from Employee of all s h items. 8. I ccordance with the Texas Education Code, Chapter 21, Subchapter's E and F, the Courr may terminate this contract and discharge Employee or suspend Employee with t pay during the term of this contract for good cause as determined by the County. A su ension without pay may not extend beyond the end of the school year. 9. TI i County may terminate this contract and discharge Employee during the term of the c tract if it determines that a financial exigency requires a reduction in personnel. Fin ial exigency, as used herein, means any event or occurrence that creates a need for the unty to reduce financial expenditures for personnel including, but not limited to, a deck in the County's financial resources, a decline in enrollment, a cut in funding, a decli in tax revenues, or an unanticipated expense or capital need. 10. determination by the County that a program change requires that the contract of Emp yee be terminated during the contract term constitutes good cause for discharge. Pro change, as used herein, means any elimination, curtailment or reorganization of a c ulum offering, program, or school operation. Program change includes, but is not limit to , a change in curriculum objectives, a modification, or reorganization of staffs patterns on a particular campus or County-wide, a redirection of financial reso es to meet the educational need of the students, a lack of student response to a parts lar course offering, legislative revisions to programs, or a reorganization or cons dation of two or more individual schools. 11. lployment in federally or categorically funded positions is expressly conditioned upon e availability of full funding for the position. 12. e County has not adapted any policy, rule, regulation, law or practice providing for to e. Neither right of tenure nor any other contractual obligation, other expectancy of co inued employment, or claim of enrollment is created beyond the contract term. 13. IJ#newaI or non-renewal of this contract shall be in accordance with state law; Texas Educ ion code, Chapter 21 Subchapter F; and County Policy. 14. ployee may be released from this contract only in accordance with Texas Educ 'on Code 21.210 or with County approval, pursuant to local policy. Upon such relea , the County shall continue to make regular payroll disbursements to Employee until y due and owing salary amount is fully paid. 2 VOL PAGE C2/ 15. is contract is subject to all applicable federal and state laws, rules and regulations. Inva ity of any portion of this contract under the laws of the State of Texas or of the Unit States shall not affect the validity of the remainder of the contract. 16. is contract combines and supersedes all prior agreements and representation conc ing employment. No amendments to this contract shall be binding unless reduced to ing and signed by both parties. 17. is offer of employment for the 2004-2005 school year shall expire unless this cont t is signed and returned to the Office of Human Resources on or before September 2. Fa e to return the signed contract by this date shall constitute a rejection of the empl ment offer and current employment, if any, shall terminate at the end of the existing contract term. 18. the discretion of the County or County's designee, an employee may be reco ized by the County for outstanding performance. Recognized employees may recei a single award not to exceed $1000 in addition to the annual salary and any pa nt to the Employee for supplemental duties. The award shall be paid prior to the end the contract term. Payment of an award does not create a property right to future reco ition awards or incentive pay programs. 19. tl teachers are allowed five(5) sick days and five(5) personal days. I have read this contt and agree to abide by its terms and conditions: BY: Date: 9i~/oy Juve e Board BY: ate: 0110 ;-W4 i Signature Date 3 VOL PAGE Id--2 Clinical Psychology Services Agreement between Brazos County Department of Juvenile Services and the Psychology Clinic in the Department of Psychology at Texas A&M University Proposal prepared by Robert W. Heffer Department of Psychology Texas A&M University July 21, 2004 c: \...mydocuments\wpdocs\juvenileservices\luvSrv04.doc r , Juvenile Services / TAMU Psychology Proposal Page 2 of 5 onal Representatives For Br os County Department of Juv We Services & ; ~0"- D~ R onda ilchrist, Director Date Juvenil ervices For Br os County Court 0 0, Commi ioners Randy s, Judge ate Brazo unty Commissioners Court For Tees A&M University Richard. Floyd, Associa Vice-President for Finance Date 1 Juvenile Services / TAMU Psychology Proposal Page 3 of 5 Clini I Psychology Services Agreement between Brazos County Department of Juvenile Services and the Psychology Clinic in the Department of Psychology at Texas A&M University I. Purpose of Agreement This con act outlines an agreement between the Brazos County Department of Juvenile Service (henceforth referred to as Juvenile Services) and the clinical psychology progra In the Department of Psychology at Texas A&M University (henceforth referred to as T AMU) regarding a clinical assistantship program between the two institutions. The pur se of this agreement is to provide the terms whereby (a) students enrolled in the Doctoral linical Psychology Program shall receive on-site educational experiences from Juvenile ervices, and (b) Juvenile Services shall receive clinical psychology services provide y students enrolled in the doctoral clinical psychology program. II. Resotctive Responsibilities A. TAMIIlagrees to: 1. Provi a masters-level graduate student in clinical psychology to Juvenile Services for 10 hours/w k for 50 weeks during a 12-month period (500 hours per year). 2. Provi one hour per week of doctoral-level supervision for this graduate student. 3. Bill Ju nile Services monthly for services provided. 4dent B. The agrees to: 1. Provi clinical psychology services to Juvenile Services for 10 hours/week. Scheduling of these hours is to be negotiated on an individual basis between the student and Juvenile I rvices. 2. Includ within the 10 hours/week the following on-site activities: Direct clinical services, staff me ings and consultations, and all administrative responsibilities including preparation of writte reports and maintenance of clinical records. 3. Compl with policies established by Juvenile Services regarding code of ethics, confident Irvices lity, and other issues relevant to provision of clinical services in a multidisc inary setting. The student will supply appropriate certification of credentials and complete greements regarding confidentiality and other professional issues as required by Juvenile of its staff and consultants. C. Juver>lile Services agrees to: 1. Submila check payable to Texas A&M University 10 days following receipt of the bill for services. 2. Providtlcase-by-case consultation to the student on an as-needed basis by Juvenile Services aff. 3. Providwritten evaluation of the student to the director of clinical psychology training at TAMU at 4a end of the term of this agreement. VOL 61 PAGE /)5 Juvenile Services / TAMU Psychology Proposal Page 4 of 5 4. In co ultation with the student, identify two weeks (other than Juvenile Services holiday during the 12-month period, during which no clinical services will be provided by the stu nt. D. TAMP and Juvenile Services both agree to: 1. Sele on of the graduate student for this clinical assistantship by the Director of Clinical Psycho) y Training at TAMU in consultation with program faculty and with appropriate Juvenil ervices administrative personnel. 2. Mutu evaluation of the graduate student throughout the term of this agreement. In the event t f difficulties arise with any component of the assistantship program, the following steps w 1 be undertaken: Either Juvenile Services or TAMU may initiate a joint meeting with representatives m both institutions, including the student assigned to the assistantship, to identify evant issues and plan appropriate interventions to remediate these difficulties. In the event that appropriate interventions cannot be identified or upon i plementation and modification prove unsuccessful, reasonable efforts will be made t continue the student's clinical assistantship at Juvenile Services through the last nth of the current academic semester. Should continuation of the assistantship or a given student through the end of the rrent academic semester not prove possible, this agreement may be cancelled on 30 days written notice by either Juvenile Services or TAMU. III. Prgllessional Liability 1. Profe ional liability insurance provided to graduate students in clinical psychology through he Department of Psychology will cover their clinical assistantship responsibilities at Juve i e Services. IV. Costlof Agreement 1. This 4~reement constitutes a fixed-cost contract. 2. Juve i e Services agrees to purchase these services for the sum of $13,226.74 to be paid in 12 m thly installments of $1102.29. This sum is equivalent to $26.45 per service hour. V. Ter of Agreement 1. The t m of this agreement shall be for a period of 12 months beginning October 1, 2004 a ending September 30, 2005. 2. This 40reement may be renewed if mutually agreed upon by both parties. 17- Brazos County Emergency Management 101 Regent Ave. Suite 320 Bryan, Texas 77803 979-361-4140 Fax 979-821-3407 September 17, 2004 Ms. She Saba DEM Au for Division Emergency Management Texas De ment of Public Safety P.O. Box 087 Austin, . 78773-0220 RE: EPG Funding for FY 2005 Dear 00?Enclosed you will find the Brazos County Interjurisdictional Emergency Management's applicati for participation in the EMPG Program for FY '05. As alway s, we appreciate the opportunity to participate in this program. Should you have any question please do not hesitate to call. Sincere ~ 4",- ~ 4- DeMerle iordano Emerge Program Manager interiuri ictional Coordinator /dg Encl. UL FAGS `a7 COPY Fiscal Year 2005 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) APPLICATION W-n 1. APPLIC _:r r NAME (Jurisdiction): Brazos County Emergency Management 2. COUNTY: azos 3. DISASTER DISTRICT: 6C 4. EMPG ST US: [ X ] Current EMPG Program participant [ ] New EMPG Program applicant 5. PROGRA PARTICIPANT: (List all jurisdictions that are participants in your emergency management program. 141 ntify any jurisdictions that have joined or withdrawn from your program in the last year.) Brazos Cot i i ty, Bryan, College Station, Kurten, Wixon Valley, and Texas A&M University i 6. CHECKLIST F APPLICATION ATTACHMENTS: (Seethe FY 2005 Local Emergency Management Program Guide for further info ation on completing these forms.) [ X] Design A m of Grant Officials (form DEM-17A) [ X ] Statem of Work & Progress Report (form DEM-17B). This form should be signed by the EMC. ( X ] Applicati for Federal Assistance (form DEM-66). The Authorized Official should sign this form. [ X] EMPG ng Pattern (form DEM-67). [ X ] EMPG ff Job Description (form DEM-68). An updated job description must be provided for each staff member listed in the F 4 EMPG Stang Pattern who works less than 50 percent of their time in emergency management duties. [ X ] FEMA F 20-16, Summary Sheet for Assurances & Certifications, must signed by an Authorized Official. Attach FEMA F 20-16A, Assurances - Non-Construction Programs & FEMA Form 20-16C, Certifications Regarding Lobbyin Debarment Suspension, & Other Responsibility Matters; and Drug-Free Workplace Requirements, to the FEMA F 20-16. [ X j If the ap nt performs lobbying to influence federal actions, a completed Disclosure of Lobbying Activities (SF LLL) must be mpleted and included in the grant application package. [ X ] Direct D sit Authorization (form 74-146). The Grant Financial Officer should sign this form. If the jurisdiction has been r ing EMPG reimbursements through Direct Deposit, a new Direct Deposit Authorization is not required. [ X ] Travel P y Certification (form DEM-69). The Grant Financial Officer should sign this form. 7. CERTIFIC ION: This Application together with the attached EMPG Statement of Work & Progress Report (form DEM-1 ) constitute the annual work plan for the emergency management program whose participants are listed above. The undersigned agree to exert their best efforts to accomplish all activities listed in the EMPG Stat ent o ork & rogress Report approved by the 'vision of Emergen Management. "10 lv ~ 9 - /71 1 Authoriz merge ial cy Man Bement Coordinator Date (s natu (signature) 8. APPROVA The attached Fiscal Year 2005 EMPG Statement of Work & Progress Report is approved. [ ] State CI A- Date [ ] Assist State Coordinator UtM-97 I 7/04 OL Fite /Jff DESIGNATION OF GRANT OFFICALS Gr#pt Program FY 05 Emergency Management Performance Grant (EMPG)-) I Ap6[icant Name I Brazos Countv Ememencv Management gncy ManageCoordinatgr Name Mr. X Ms. DeMerle Giordano Official ailing Address 101 Regent Ave., Suite 320 Bryan, TX 77803 Daytim Phone Number 979-361-4140 Number 979-821-3407 E it Address demede@co.brazos.tx.us _ t Fnr Name [ Mr. [ X ] Ms. Katie Connor Title Auditor Official Wailing T ddress 300 E. 26 St. Bryan, TX 77803 Da im hone Number 979-361-4354 F Number l 979-361-4347 E- Address it kconner@co.brazos.tx.us ut e ieal jobygi or C unty;J4 Jg ) Name [ X ] Mr. ( ] Ms. Judge Randy Sims Title Count Judge Official ailing ddress 300 E. 26 St. Bryan, TX 77803 Da im hone Number 979-361-4102 F Number 979-823-6993 E- it Address rsims@co.brazos.tx.us DEM-17 7-04 OL 1,~~ PAGE 1a9 Fiscal Year 2005 EMPG STATEMENT OF WORK & PROGRESS REPORT Paae 1 of 5 Applicant Na : Brazos County Emergency Management This is our: Statement of Work [ ] Progress Report #1 [ ] Progress Report #2 Submitted B Date DEM Review By Date Statement Work DeMerle Giorda 9/01/04 Progress R ort #1 Progress R ort #2 Task 1 W Plan & Semiannual Progress Report Work Plan X We will submit an EMPG Application, two Progress Reports, and quarter) Financial Reports. Progress Report #1 [ This Progress Report # 1 is being submitted to the GDEM Preparedness Section. First & Second Quarter Financial Reports have been submitted to GDEM Support Services. Progress Report #2 [ This Progress Report # 2 is being submitted to the GDEM Preparedness Section. Third & Fourth Quarter Financial Reports have been submitted to GDEM Support Services. Task 2 L al Authorities for Emergency Management Program Work Plan [X We will maintain current legal documents establishing our emergency management program. [X Our legal documents are current & on file with GDEM; no additional action is required. [ We will prepare or update & submit to our Regional Liaison Officer: [ ] Commissioner's Court Order [ ] City Ordinance(s) for: Updated Joint Resolution Progress [ We completed & submitted to our Regional Liaison Officer: Report #1 [ ] Commissioner's Court Order [ ] City Ordinance(s) for: Updated Joint Resolution Progress [ We completed & submitted to our Regional Liaison Officer: Report #2 [ ] Commissioner's Court Order [ ] City Ordinance(s) for: Updated Joint Resolution Task 3 P lic Education/Information Work Plan [ Option 1: We will conduct 30 hours of hazard awareness activities for local citizens. OR [ ] Option 2: We will prepare & distribute public education/information materials to a substantial portion of the community. In the space below describe the materials to be distributed. Progress We completed the following hazard awareness or public education/information activities: Report #1 Progress [ We completed the following hazard awareness or public education/information activities: Report #2 If you ch Option Z a copy of the materials you distributed must be attached to your Progress Report DEM-17B 7/nA ~~~FA-E 1~Q FY 2005 1 1 Page 2 of 5 Applicant Nam : Brazos Countv Emeraencv Management Task 4 E ergency Management Planning Documents Work Plan [ We have reviewed our emergency management plan & its annexes for currency. [ We will develop or update by revision or change these planning documents: [ Basic Plan Annexes: [X] A [ ] B [X] C D E [ ] F [ ] G [ ] H [ ] I [ ] J [ K [ ] L [ ] M [lN Ll0 [lP [lQ[]R [IS[lT [lU [X]V O er documents: N E. Plans & annexes dated September 30, 2000, & earlier should be revised/updated this year. Progress [ We developed or updated and submitted to our RLO the following documents, together with Report #1 th appropriate planning standards checklists: [ Basic Plan Annexes: []A [ ] B []C D[] E[] F[]G[J H [j I [JJ [ K [ ] L [lM IlN Il0 LlP IIQtIR LISLIT LlU IIV O er documents: Progress [ We developed or updated and submitted to our RLO the following documents, together with Report #2 th appropriate planning standards checklists: [ Basic Plan Annexes: []A [ ] B [ ] C D[] E [J F[)G[] H [l I [)J [ K[ ] L [ ] M L l N L l 0 L l P I I Q L l R [ l S L l T [ l U t l V O r documents: i Task 5 E rcise Participation & Schedule Work Plan [X [X We will develop & submit a two year exercise schedule (below). We will conduct & report participation in a tabletop exercise and a functional or full-scale exercise this fiscal year or obtain exercise credit for actual events for these exercises. EXERCISE SCHEDULE Period Exercise Type Exercise Scenario * Quarter of Year This Fiscal Year 5) [X] Tabletop [ ] NH [X] TH [ ]NS[ ]TR [ ] 1 [X] 2 3 [ ] 4 (Oct. 2004- SPA 005) [ ] Functional [X] Full-Scale ] NH [X] TH ]NS[ ] TR [ ]l X] 2 j 3 [ ] 4 Next Fiscal Year 06) [X] Tabletop X] NH [ ]TH [ ]NS[ ] TR [ ) 1 [X]2 ]3[ 4 1 (Oct. 2005- Se 0 6) X Functional Full-Scale X NH TH NS TR 1 2 [X]3[ 4 A Full-Scale a se must be co nducted every three (3) years rc Our last Full-S exercise was conducted on (date): May 13, 04 Scenario*: NH *Exercise Sce 1 rios: NH = Natural Hazard, TH = Technological Hazard, NS = National Security, TR = Terrorism 11 Progress [ ] e conducted a tabletop exercise and provided documentation to GDEM. Report #1 [ ] e conducted a [ ] functional, [ ] full-scale exercise and provided documentation to GDEM. [ ] % e requested functional or full-scale exercise credit for an actual occurrence from GDEM nd our request was approved. Progress [ ] e conducted a tabletop exercise and provided documentation to GDEM. Report #2 [ ] e conducted a [ ] functional, [ ] full-scale exercise and provided documentation to GDEM. [ ] e requested functional or full-scale exercise credit for an actual occurrence from GDEM nd our request was approved. DEM-17B VOL_§LP GE 131 FY 2005 1 Page 3 of 5 Applicant Na Brazos County Emergency Management Task 6 ining for Emergency Management Personnel Work Plan [ EMPG-funded emergency management personnel will participate in the following training: sition/Name Course Name(s) or Number(s) 1 DeMerle Giordano G290; T950 2 Michele Meade IS240; IS 241; G202 3 ' 4 j 5 6 7. 8. 9 ! 1 1 Progress [ Emergency management personnel completed the following training: Report #1 Pi i ition/Name Course Name(s) or Number(s) 1. 2. 3. 4. 5. 6. 7. 8. 9. Progress [ Emergency management personnel completed the following training: Report #2 Pos ition/Name Course Name(s) or Number(s) 1. 2. 3. 4. 5. 6. 7. 8. 9. DEM-17B 7/nA FY 2005 Brazos 4of5 Task 7 E rgency Management Training for Other Personnel Work Plan [X We will conduct or arrange emergency management-related training for elected officials, other local officials, & support agencies. Progress T following individuals completed the training indicated: Report #1 ( ter position/name and training completed) 1. 2. j 3. 4. 5. 6. 7. 8. 9. Progress Th following individuals completed the training indicated: Report #2 (E ter position/name and training completed) 1. i 2. j 3. 4. 5. 6. 7. 8. 9. Task 8 E rgency Management Staff Development Work Plan [X] a will participate in the following emergency management staff development activities: An al emergency Management Conference; Hurricane Conference; T EMA and EMAT meetings; Regional Planning meetings; LEPC An al Conference; EM Academy for staff it Progress W ompleted the following staff development activities: Report #1 i i Progress W immpleted the following staff development activities: Report #2 L4 1 DEM-17B 71AA a.1 3 FY 2005 i Page 5 of 5 Applicant Narm i : Brazos County Emergency Management i i it I i i I ii I I I, I i i i I i REMARKS (Use a Continuation Sheet if necessary) DEM-17B APPLICATION rOR FEDERAL ASSISTANCE (Instructions on Reverse) 1. NAME OF PR GRAM/ ASSISTANCE: 2. CFDA NUMBER: 3. APPLICANT STATUS: EMERGE Y MANAGEMENT [ ] New Applicant PERFORM CE GRANT (EMPG) 97.042 [ ] Renewal 4. FEDERAL FIS L YEAR: 5. START DATE: 6. END DATE: 2005 October 1, 2004 September 30, 2005 7. APPLICANT I ORMATION A. Legal Name Applicant Organization (as it appears on B. Name & Telephone Number of Emergency the EMPG A lication/DEM-17): Management Coordinator: Brazos Coun Emergency Management DeMede Giordano C. Mailing Addr D. Physical Address (if different from Mailing Address): 101 Regent A . Suite 320 same Bryan, TX 77 3 I 8. EMPG PERSO NEL SUMMARY include only those staff that will be aid with EMPG funds : A. Number of MPG Staff & Percentage of Time Worked in Emergency Management Duties: Full-time Empl fees: 2 staff at 100 percent. _ staff at percent. _ staff at percent. -staff at percent. _ staff at percent. _ staff at percent. Part-time Emp ees: -staff . B. Total numb of EMPG-funded personnel= 2 9. ESTIMATED SES: A. Sala & neffts (from line 19, form DEM-67) 95,085.00 B. Travel Ex V (from line 20 form DEM-67) 3,200.00 C. Other Ex s from section 11 on reverse 22,050.00 D. Total Exp A + B + C) 120,335.00 E. Federal S re (D x.50) 60,167.50 11 10. CERTIFICA N: I certify that to the best of my knowledge and belief this application and its attachments are true and correct. A. Typed Na a of Authorized Official: Judge Rand Sims B. Title of Au orized Official: Braz Cou Jud C. Signature Authorized Official: D. Date Sin : p / . DEM-66 7/04 1 6 t)LFr e INSTRUCTIONS FOR FRONT SIDE OF THIS FORM 1. Except as indi below, entries are self-explanatory. 2. Item 7A: Enter a legal name of your jurisdiction. Your entry should match the Applicant Name used on the EMPG Program Application (for DEM-17). 3. Item 8A: Indica the number of full-time employees who work specific percentages of time in emergency management duties. Example: 1 sta @ 100 percent, 2 staff @ 50 percent. Also indicate the number of part-time employees. Include only staff members whos alary and benefits will be supported by EMPG funding. The data in this section should agree with the information ind ed on the EMPG Staffing Pattern (form DEM-67). 4. Item 10 A, B, & . This form must be signed by an Authorized Official, who is a person authorized by the governing body of the jurisdiction to a ly for grants and accept grants and execute agreement and contracts on behalf of the jurisdiction. Authorized Officials are typ ally county judges, mayors, and many city managers - not emergency management coordinators. 11. OTHER ALL ABLE EXPENSES: Describe the other llowable expenses of your emergency management program that you are requesting be supported by EMPG funding an rovide an estimate of the amount of those expenses. Continue on a separate sheet if necessary. Transfer the Total Iculated below to line 9C on the front of this form. See the DEM pamphlet Summary of Allowable and Unallowable Cost r the EMPG Program (DEM-200) to determine whether a planned expense is allowable or not. Be specific Description of Expense do not use broad general categories, such as operating expenses.) Estimated Amount Copier/printer sup es 600 Food supplement luring EOC activation; training activitie 1,000 Office supplies 1,300 -Legal notices 300 Awards 500 Conference/semin fees 750 Professional fees/ es 300 Pagers 200 Printing 3,200 Subscription/public ions 0 Training 1,000 Tele hone/cell/lon istance 1,150 Equipment mainte nce/rin down notification 3,500 Office/radio maint nce 350 Vehicle command st maintenance 1,000 Other equipment 750 Equipment rental 400 Offices ace rental 4,050 Computer consult website 1,500 Professional fees 200 Descretiona acc nt n/a TOTAL 22, 050.00 VOL &I PAGE ~~3CP EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) STAFFING PATTERN (Instructions on reverse) 1. APPLICANT s it appears on EMPG Application): 2. COUNTY: 3. FY: 4. DATE: '05 9/01/04 Brazos Count er en Management Brazos 5. 6. 7. 8. 9. 10. 11. FULL IME Gross Gross Gross % in Salary & Est. EMPG NDED Annual Annual Salary & EM Benefits EM ST F Salary Benefits Benefits Duties for EM Travel (6+7) (8x 9 Costs Name: DeMerl iordano 37,917. 13,221. 51,138. 100.00 51,138.00 2,200.00 Position: EMC Name: Michele eade 31,898. 12,049. 43,947. 100.00 43,947.00 1,000.00 Position: De u C Name: 0.00 Position: Name: 0.00 Position: Name: 0.00 Position: Name: 0.00 Position: Name: 0.00 Position: Name: 0.00 Position: Name: 0.00 Position: A. SUBTOTAL 95,085.00 3,200.00 12. 13. 14. 15. 16. 17. 18. 19. PART - IME Gross Gross Gross % of % in Salary & Est. EMPG NDED Annual Annual Salary & Full EM Benefits EM ST F Salary Benefits Benefits Time Duties For EM Travel (14+15) 17 x 18 Costs Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: B. SUBTOTAL TOTAL d Subtotals ih A& B above 20. (21. I 95,085.00 3,200.00 I A DEM-67 Rev 7/01 i INSTRUCTIONS For Form DEM-67 i 1. Applicant: T I i name of your organization as reflected in your EMPG Application (DEM-17). 2. County: Sel xplanatory 3. FY: Enter th iscal year for which application is being made as a 4 digit number (2003, 2004, etc.) 4. Date: Self a anatory - use MM-DD-YY format. 5. Full-time EM funded Staff. List the name and position title of each EMPG-funded staff member. If a position is vacant during a period when this form is prepared, indicate "Vacant" for the name. 6. Gross Annu Salary: Use whole dollars - round up if necessary. 7. Gross Annu ! enefits: Use whole dollars - round up if necessary. 8. Gross Sala Benefits: The sum of data in columns 7 & 8. 9. % in EM Duti The percentage of overall work time that the person named in the first column spends on emergency m agement duties, stated as a decimal. For example, 25% = .25, 50% = .5, etc. 10. Salary & Be its for EM: Multiply the values in columns 9 & 10. Use whole dollars - round up if necessary. Enter a subtotal at t bottom of the table. 11. Est. EM Tray Costs: Enter estimated emergency management-related travel costs for each employee. Do not include travel sts that will be reimbursed by another state or federal program. Enter a subtotal at the bottom of the table. 12. Part-time EM -funded Staff: List the name and position title of each EMPG-funded staff member. If a position is vacant during a period when this form is prepared, indicate "Vacant" for the name. 13. Gross An lary: Gross annual salary for part-time work as indicated in item 16. Use whole dollars - round up if necessa 14. Gross An nefits: Gross annual benefits for part-time work as indicated in item 16. Use whole dollars - round up i mssary. 15. Gross Sa enefits: The sum of data in columns 14+15.. 16. % of Full t he percentage of full-time that the person named in the first column works, stated as a decimal. For exam ercent of full-time should be entered as .40. 17. % in EM The percentage of overall work time that the person named in the first column spends on emergenc ement duties, stated as a decimal. For example, 25% = .25, 50% = .5, etc. 18. Salary & for EM: Multiply the values in columns 15 & 17. Enter a subtotal at the bottom of the table. 19. Est. EM T sts: Enter estimated emergency management-related travel costs for each employee. Do not include tra s that will be reimbursed by another state or federal program. Enter a subtotal at the bottom of the table. 20. TOTAL Sala and Benefits for EM. Add the subtotals at the bottom of both tables to obtain this figure. Transfer this total to lin 9A of form DEM-66. 21. TOTAL Est. Travel Costs. Add the subtotals at the bottom of both tables to obtain this figure. Transfer this total to line 96 of f DEM-66. DEM-67 Rev 7/01 EMPG STAFF JOB DESCRIPTION Agency Name Brazos County Staff Members ame(s) DeMerle Giordano Position Title Emergency Management Coordinator Description Pr ared By DeMerle Giordano Date Prepared 9-11-03 JOB DESCRIPTION A. Provide a ge ral description of the duties performed by this staff member. Sets goals and jectives for department; Responsible for the overall planning, coordination and operation of the Emergency anagement program for Brazos County. On call status with response to emergencies outside the co orate limits of Brazos County and to other emergencies requiring interjurisdict nal response and assistance; coordinates hazardous spills with state agencies; identifies nee d modifications and updates the emergency management plan; monitors severe weather and re s ponse actions; performs hazard analysis and vulnerabilities studies; administrative lutes for grant performance and maintenance; prepares annual budget; prepares and presents publi awareness programs; serves as liasison between cities and state agencies.Serves on Regional Ho land Security Advisory Committee; serves as notification coordinator for local LEPC.Completes and maintains the Guidelines for Emergency Operations manual; maintains and prepares the E for use; inlcuding inventory, slocking supplies; preparing maps; and computer related hardwa and software; Establish annual exercise plan for Brazos County; Serves as Mitigation Coo i i inator for regional plan. Attends annual training and conferences with DEM. B. If this staff m ber performs both emergency management duties and other duties, identify the specific emergency nagement duties performed. n/a it I it I I i DEM-68 Retain a copy of this description for future use. 7/03 / ~!Y EMPG STAFF JOB DESCRIPTION Agency Name Brazos County Emergency Management Staff Members me(s) Michele Meade Position Title Deputy EMC Description P red By DeMerle Giordano/EMC Date Prepared 9-11-03 JOB DESCRIPTION A. Provide a ge ral description of the duties performed by this staff member. Assist the Coord ator in the developing, implementation and maintaince of format standards for emergency plan, annexes and appendices; maintains directory of emergency resources; assist in planning of ex cises; may responsd to emergency events in the absent of EMC; documents response activities; ma' tains Emergency Operations status displays and software. Responsible for maintaining up o date emergency contact information of key personnel. attends regular meetings and training s inars related to emergency management. Assist with the preparation of the annual Emergency Mana went Academy and the Disaster Volunteer Academy.Coordinates with the Hazard Mitigation Tea for the County.Responds promply to work emergency incidents as required. I B. If this staff m ber performs both emergency management duties and other duties, identify the specific emergency nagement duties performed. n/a I I i vGa-vo Ketain a copy of irns oescnption for tuture use. 7/03 VOL r FEDERAL EMERGENCY MANAGEMENT AGENCY SHEET FOR ASSURANCES AND CERTIFICATIONS Wos A FOR (Name of ApplicanQ 05 County Emergency Management O.M.B. No. 3067-0206 Expires February 29, 2004 summary sheet in udes Assurances and Certifications that must be read, signed, and submitted as a part of the ication for Feder ssistance. a applicant must the each item that they are certifying to: Part I El F A Form 20-16A, Assurances-Nonconstruction Programs Part II F A Form 20-16B, Assurances-Construction Programs Part III ❑X F A Form 20-16C, Certifications Regarding Lobbying; arment, Suspension, and Other Responsibility tters; and Drug-Free Workplace Requirements Part IV ❑ +LLL, Disclosure of Lobbying Activities (If applicable) the duly authorizedpresentative of the applicant, I hereby certify that the applicant will comply with the identified itched assurances a certifications. Sims County Judge Typed Nam Of Authorized Representative Title O Representative / Date Signed CE: By signing the rtification regarding debarment, suspension, and other responsibility matters for primary covered saction, the applic i it agrees that, should the proposed covered transaction be entered into, it shall not knowingly enter any lower tier cov ed transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded , i participation in t s covered transaction, unless authorized by FEMA entering into this transaction. The applicant FEMA Regional C in all solicitations Cher agrees by submitting this application that it will include the clause titled "Certification spension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by e entering into this covered transaction, without modification, in all lower tier covered transactions lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice blic reporting bun ncial resources ei I comments regai Information Colle erwork Reduction B control number for this form is estimated to average 1.7 hours per response. Burden means the time, effort and ided by persons to generate, maintain, retain, disclose, or to provide information to us. You may g the burden estimate or any aspect of the form, including suggestions for reducing the burden ns Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, ject (3067-0206). You are not required to respond to this collection of information unless a valid ears in the upper right corner of this form. Please do not send your completed form to the above FEMA Form 20-16, FEB 01 / G~ FEDERAL EMERGENCY MANAGEMENT AGENCY ASSURANCES-NON-CONSTRUCTION PROGRAMS Note: Certain of t e assurances may not be applicable to your project or program. If you have any questions, please contact the awardi agency. Further, certain Federal awardin g agencies may require applicants to certify to additional assurance If such is the case, you will be notified. As the duly authori d representative of the applicant, I certify that the applicant: 1. Has the legal hority to apply for Federal assistance, alcohol abuse or alcoholism; (g) Sections 523 and 527 of and the institution managerial and financial capability the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 (including funds su cient to pay the non-Federal share of and 290-ee-3), as amended, relating to confidentiality of project costs) to en re proper planning, management and alcohol and drug abuse patient records; (h) Title VIII of the completion of the p ject described in this application. Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, 2. Will give the a arding agency, the Comptroller rental or financing of housing; (i) any other General of the Unit States, and if appropriate, the State, nondiscrimination provisions in the specific statute(s) through any autho ed representative, access to and the under which application for Federal assistance is being right to examine a ecords, books, papers, or documents made; and (j) the requirements of any other related to the awn and will establish a proper accounting nondiscrimination statute(s) which may apply to the system in accordan with generally accepted accounting application. standards or agenc directives. 7. Will comply, or has already complied, with the 3. Will establish! a feguards to prohibit employees from requirements of Title II and III of the Uniform using their position or a purpose that constitutes or Relocation Assistance and Real Property Acquisition presents the appear ce of personal gain. Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose 4. Will initiate a complete the work within the property is acquired as a result of Federal or Federally applicable time fra after receipt of approval of the assisted programs. These requirements apply to all awarding agency. interest in real property acquired for project purposes regardless of Federal participation in purchases. 5. Will comply w the Intergovernmental Personnel Act of 1970 (42 U.S E. Section 47284763) relating to 8. Will comply with provisions of the Hatch Act (5 prescribed standar for merit systems for programs U.S.C. Sections 1501-1508 and 7324-7328) which limit funded under one o he nineteen statutes or regulations the political activities of employees whose principal specified in Appen A of OPM's Standards for a Merit employment activities are funded in whole or in part System of Personne dministration) 5 C.F.R. 900, with Federal funds. Subpart F). 9. Will comply, as applicable, with the provisions of 6. Will comply w all Federal statutes relating to the Davis-Bacon Act (40 U.S.C. Sections 276a to 276a- nondiscrimination. hese include but are not limited to: 7), the Copeland Act (40 U.S.C. Section 276c and 18 (a) Title VI of th e it Rights Act of 1964 (P.L. 88-352) U.S.C. Sections 874), and the Contract Work Hours which prohibits s4 d i imination on the basis of race, color and Safety Standards Act (40 U.S.C. Sections 327-333), or national origin; Title IX of the Education Amendments regarding labor standards for federally assisted of 1972, as amende 20 U.S.C. Sections 1681-1683, and construction subagreements. 1685-1686), which hibits discrimination on the basis of sea; (c) Section 504 the Rehabilitation Act of 1973, as 10. Will comply, if applicable, with flood insurance amended (29 U.S.C ection 794), which prohibits purchase requirements of Section 102(a) of the Flood discrimination on t basis of handicaps; (d) the Age Disaster Protection Act of 1973 (P.L. 93-234) which Discrimination Act 1975, as amended (42 U.S.C. requires recipients in a special flood hazard area to Sections 6101-610 which prohibits discrimination on the participate in the program and to purchase flood basis of age; (e) the rug Abuse Office and Treatment Act insurance if the total cost of insurable construction and of 1972 {P.L. 92-25 as amended, relating to acquisition is $10,000 or more. nondiscrimination the basis of drug abuse; (f) the Comprehensive Alc of Abuse and Alcoholism Prevention, Treatment and Reh ilitation Act of 1970 (P.L. 91-616), as amended, relating t nondiscrimination on the basis of FEMA Form 20-16A, JUN 11. Will comply wit be prescribed pursu of environmental qu National Environme and Executive Orde: facilities pursuant tc pursuant to EO 1191 floodplains in accori project consistency i program developed Act of 1972 (16 U.S., of Federal actions to Plans under Section as amended (42 U.S. of underground soul Drinking Water Act and (h) protection of Endangered Species (P.L. 93-205). environmental standards which may t it to the following: (a) institution t ity control measures under the 1 Policy Act of 1969 (P.L. 91-190) O) 11514; (b) notification of violating O 11738; (c) protection of wetlands ; (d) evaluation of flood hazards in nce with EO 11988; (e) assurance of th the approved State management t der the Coastal Zone Management Section 1451 et seq.); (f) conformity State (Clean Air) Implementation 176(c) of the Clean Air Act of 1955, . Section 7401 et seq.); (g) protection s of drinking water under the Safe f 1974, as amended, (P.L. 93-523); ndangered species under the ct of 1973, as amended, 12. Will comply wit the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Sec on 1271 et seq.) related to protecting compone or potential components of the national wild an scenic rivers system. 13. Will assist the a, compliance with Sec Preservation Act of : EO 11593 (identifics properties), and the Preservation Act of FEMA Form 20-16A (BAC ~I trding agency in assuring on 106 of the National Historic 66, as amended (16 U.S.C. 470), on and protection of historic rchaeological and Historic 74 (16 U.S.C. 469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. VOL_~J _PAGE r~ FEDERAL EMERGENCY MANAGEMENT AGENCY ASSURANCES-CONSTRUCTION PROGRAMS NOTE: Certain of se assurances may not be applicable to your project or program. If you have any questions, please contact the awardin agency. Further, certain Federal assistanc e awarding agencies may require applicants to certify to additional surances. If such is the case, you will be n otified. As the duly authori representative of the applicant, I certify that the applicant: 1. Has the legal a hority to apply for Federal assistance, 9. Will comply with the Lead-Based Paint Poisoning and the institutions anagerial and financial capability Prevention Act (42 U.S.C. Sections 4801 et seq.) which (including funds su ient to pay the non-Federal share of prohibits the use of lead based paint in construction or project costs) to ens a proper planning, management and rehabilitation of residence structures. completion of the p ect described in this application. 10. Will comply with all Federal statutes relating to 2. Will give the a rding agency, the Comptroller non-discrimination. These include but are not limited to: General of the Unit States, and if appropriate, the State, (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) through any author' d representative, access to and the which prohibits discrimination on the basis of race, color right to examine all ords, books, papers, or documents or national origin; (b) Title IX of the Education Amendments related to the assist ce; and will establish a proper of 1972, as amended (20 U.S.C. Sections 1681-1683, and accounting system i accordance with generally accepted 1685-1686), which prohibits discrimination on the basis of accounting standar or agency directives. sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits 3. Will not dispos of, modify the use of, or change the discrimination on the basis of handicaps; (d) the Age terms of the real pr erty title, or other interest in the site Discrimination Act of 1975, as amended (42 U.S.C. and facilities witho permission and instructions from Sections 6101-6107), which prohibits discrimination on the the awarding agenc Will record the Federal interest in basis of age; (e) the Drug Abuse Office and Treatment Act the title of real pro in accordance with awarding of 1972 (P.L. 92-255), as amended, relating to agency directives a will include a covenant in the non-discrimination on the basis of drug abuse; (f) the title of real prope cquired in whole or in part with Comprehensive Alcohol Abuse and Alcoholism Prevention, Federal assistance f ds to assure nondiscrimination Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as during the useful lif f the project. amended, relating to non-discrimination on the basis of alcohol abuse or alcoholism; (g) Sections 523 and 527 of 4. Will comply w' the requirements of the assistance the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 awarding agency wt ; regard to the drafting, review and and 290 ee-3), as amended, relating to confidentiality of approval of constru on plans and specifications. alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), 5. Will provide a maintain competent and adequate as amended, relating to non-discrimination in the sale, rental engineering supervi n at the construction site to ensure or financing of housing; (i) any other non-discrimination that the complete w k conforms with the approved plans provision in the specific statute(s) under which application and specifications a will furnish progress reports and for Federal assistance is being made; and (j) the such other informat in as may be required by the requirements of any other non-discrimination statute(s) assistance awarding gency or state. which may apply to the application. 6. Will initiate an it complete the work within the applicable 11. Will comply, or has already complied, with the time frame after re 'pt of approval of the awarding agency. requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition 7. Will establish eguards to prohibit employees from Policies Act of 1970 (P.L. 91-646) which provide for fair using their position or a purpose that constitutes or and equitable treatment of persons displaced or whose appear pres ce of personal or organizational property is acquired as a result of Federal or Federally er conrest, personal gain. assisted programs. These requirements apply to all interest in real property acquired for project purposes 8. ply w the Intergovernmental Personnel Act regardless of Federal participation in purchase. J of 1S.C. tions 4728-4763) relating to prescribed stanmerit stems for programs funded under one 12. Will comply with provisions of the Hatch Act (5 U.S.C. of tn stat s or regulations specified in Sections 1501-1508 and 7324-7328) which limit the Appf OP s Standards for a Merit System of political activities of employees wh ose principal employment Perminis tion (5 C.F.R. 900, Subpart F). activities are funded in whole or in part with Federal funds. FEMA Form 20-168, JUN I ~ ~ 1~ 13. Will comply, a pplicable, with the provisions of the 20. It will comply with the minimum wage and maximum Davis-Bacon Act (4 U.S.C. Sections 276a to 276a-7), hours provisions of the Federal Fair Labor Standards the Copeland Act ~J U.S.C. Section 276c and 18 U.S.C. Act (29 U.S.C. 201), as they apply to employees of Section 874), the C tract Work Hours and Safety institutions of higher education, hospitals, and other Standards Act (40 , S.C. Sections 327-333) regarding non-profit organizations. labor standards forl'lkderally assisted construction subagreements. 14. Will comply wi requirements of Se4 Protection Act of 1! recipients in a speci the program and to cost of insurable cu or more. the flood insurance purchase on 102(a) of the Flood Disaster 3 (P.L. 93-234) which requires I flood hazard area to participate in utchase flood insurance if the total l traction and acquisition is $10,000 15. Will comply wi environmental standards which may be prescribed purl nt to the following: (a) institution of environmental q lity control measures under the National Environmil, tal Policy Act of 1969 (P.L. 91-190) and Executive Ord (EO) 11514; (b) notification of violating facilities pursuant EO 11738; (c) protection of wetlands pursuant to EO 11 ; (d) evaluation of flood hazards in floodplains in acco nce with EO 11988; (e) assurance of project consistency ith the approved State management program developed nder the Coastal Zone Management Act of 1972 (16 U.S . Section 1451 et seq.); (f) conformity of Federal actions t State (Clean Air) Implementation Plans under Sectio 76(c) of the Clean Air Act of 1955, as amended (42 U. . Section 7401 et seq.); (g) protection of underground son - es of drinking water under the Safe Drinking Water A of 1974, as amended, (P.L. 93-523); and (h) protection endangered species under the Endangered Specie ct of 1973, as amended, (P.L. 93-205). 16. Will comply wi the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Se on 1271 et seq.) related to protecting compon is or potential components of the national wild and s nic rivers system. 17. Will assist the i compliance with Se Preservation Act of EO 11593 (identific properties), and th4 Preservation Act of agency in assuring Jarding on 106 of the National Historic 66, as amended (16 U.S.C. 470), on and preservation of historic rehaeological and Historic 74 (16 U.S.C. 469a-1 et seq.). 18. Will cause to b erformed the required financial and compliance an in accordance with the Single Audit Act of 1984. 19. Will comply w' all applicable requirements of all other Federal laws, xecutive Orders, regulations and policies governing is program. FEMA Form 20-16B 21. It will obtain approval by the appropriate Federal agency of the final working drawings and specifications before the project is advertised or placed on the market for bidding; that it will construct the project, or cause it to W constructed, to final completion in accordance with the application and approved plans and specifications; that it will submit to the appropriate Federal agency for prior approval changes that alter the cost of the project, use of space, or functional layout, that it will not enter into a construction contract(s) for the project or undertake other activities until the conditions of the construction grant program(s) have been met. 22. It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the applicable Federal, State, and local agencies for the maintenance and operation of such facilities. 23. It will require the facility to be designed to comply with the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by, the Physically Handicapped," Number A117. -1961, as modified (41 CFR 101-17.703). The applicant will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. 24. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the applicant, this assurance shall obligate the applicant, or in the case of any transfer of such property, any transfer, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. 25. In making subgrants with nonprofit institutions under this Comprehensive Cooperative Agreement, it agrees that such grants will be subject to OMB Circular A-122, "Cost Principles for Non-profit Organizations" included in Vol. 49, Federal Register, pages 18260 through 18277 (April 27, 1984). FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND ER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should fer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review a instructions for certification included in the regulations before completing this form. Signature on this form provides for mphance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Govern nt-wide Debarment and suspension (Nonprocurement) and Government-wide Requirements for Drug-Free Workplace (Gran The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal ergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING A. As required by sect 1352, Title 31 of the U.S. Code, and implemented at 44 CF art 18, for persons entering into a grant or cooperative agreem over $100,000, as defined at 44 CFR Part 18, the applicant . ies that: (a) No Federal approp ed funds have been paid or will be paid, by or on behalf of the ersigned, to any person for influencing or attempting to influence officer or employee of any agency, a Member of Congress, officer or employee of congress, or an employee of a Member Congress in connection with the making of any Federal grant, entering into of any cooperative agreement, and the extension, con nation, renewal, amendment, or modification of any Federal grant or rative agreement; (b) If any other funds n Federal appropriated funds have been paid or will be paid to person for influencing or attempting to influence an officer or ployee of any agency, a Member of Congress, an officer a n employee of Congress, or employee of a member of Cong in connection with this Federal grant or cooperative agreement a undersigned shall complete and submit standard Form LLL, " closure of Lobbying Activities," in accordance with its in ctions: (c) The undersigned 11 require that the language of this certification be included in the awa documents for all subawards at all tiers (including subgrants, tracts under grants and cooperative agreements, and sub tract(s) and that all subrecipients shall certify and disclose ac dingly. Standard Form LL "Disclosure of Lobbying Activities" attached. (This form must be aft hed to certification if nonappropriated funds are to be used to influ a activities.) 2. DEBARMENT, SPENSION, AND OTHER RESPONSIBILITY ATTERS (DIRECT RECIPIE ) As required by Exec Order 12549, Debarment and Suspension, and implemented at FR Part 67, for prospective participants in primary covered trans ions, as defined at 44 CFR Part 17, Section 17.510-A. Th pplicant certifies that it and its principals: (a) Are not presently ar declared ineligible, s ci or Federal court, or vol tar any Federal departm r FEMA Form 20-16C, J 94 1, suspended, proposed for debarment, to a denial of Federal benefits by a State excluded from covered transactions by (b) Have not within a three-year period preceding this application been convicted of ar had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or total) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public t ransactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or shall shall attached an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17, Sections 17.615 and 17.620: A. The applicant certifies that it wdl continue to privide a drug- free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions tht will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform empoyees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; I;nI 0 F11 ""I, `q (c) Making it a requireme 11 that each employee to be engaged in the performance of the gr t to be given a copy of the statement required by paragraph (a) 11 (d) Notifying the emplo in the statement required by paragraph (a) that, as a dition of employment under the grant, the employee will: (1) Abide by the term §f the statement; and (2) Notify the emplo in writing of his or her conviction for a violation of a criminal dru tatute occurring in the workplace no later than five calendar days such conviction. (e) Notifying the agency, writing, within 10 calendar days after receiving notice under su aragraph (d)(2) from an employee or otherwise receiving actu otice of such conviction. Employers of convicted employees mw A provide notice, including position title, to the applicable FEMA rding office, i.e., regional office or FEMA office. 1 1 (f) Taking one of the folk ing actions, within 30 calendar days of ragraph (d)(2), with respect to any receiving notice under s led: employee who is so con (1) Taking appropriat ~personnel action against such an employee, up to and including fermi , consistent with the requirements of the Rehabilitation Act F1973, as amended; or FEMA Form 20-16C (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 8. the grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, City, County, State, Zip code) Check F--j if there are workplaces on file that are not identified here. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. DISCLOSURE OF LOBBYING ACTIVITIES ate this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 Moo rovarca fnr nuhlic burden disclosure) Approved by OMB 0348-0046 1. Type of Federal Actio 2. Status of Federal Action: 3. Report Type: ©a. ci i i tract Ma. bid/offedapplication Ela. initial filing It. g t It. initial award b. material change c. c perative agreement c. post-award For Material Change Only: d. I year quarter 0.1 guarantee date of last report f. io insurance Name and Address of porting Entity: S. If Reporting Entity in No. 4 is Subawardee, Enter Name EIP rime ❑X Subawardee and Address of Prime: Tier , if known: Brazos County Emergency Management 101 Regent Ave., Suite 320 j Bryan, TX 77803 Congressional District, if own : Congressional District, if known : Federal Department/Al ncy• 7. Federal Program Name/Description: FEMA EMPG CFDA Number, if applicable: CFDA 83.534 Federal Action Numbe r , if known : 9. Award Amount, if known : n.a $ unknown 10. a. Name and Add f Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last na , first name, MI): different from No. 10a) (last name, first name, Ml): nla nfa 1401 /7 11. Information requested rough this form is authorized by title 31 U.S.C. section 1352_ is disclosure of lobbying activities is a material Signature: ~Glt representation of fact on which reliance was placed by the tier above when this trans tion was made or entered into. This Print Name: Rand Sims disclosure is required rsuant to 31 U.S.C. 1352. This information will be reported to the ngress semi-annually and will be Title: Brazos County Judge available for public in ion. Any person who fails to file the required disclosures be subject to a civil penalty of not less Telephone No.: 979-361-4140 Date: than $10,000 and not Hore than $100,000 for each such failure. 6 Authorized for Local Repr =7-97) Standard Form LLL (Rev. ~I / TRAVEL POLICY CERTIFICATION Jurisdij*ion Name: Brazos County Interjurisdictional Emergency Management Check one of the two blocks below This jurisdiction has no qualifying travel regulations and EMPG participants requesting reimbursement for travel expenditures will do so in accordance with State of Texas travel regulations and rates. The State Travel Allowance Guide and the State of Texas Mileage Guide are available on the Comptroller of Public Accounts web site: www.cpa.state.tx.us. OR V\J This jurisdiction has its own qualifying travel policy, a copy of which is attached. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with that policy. Name of (Printed rant Financial Officer Typed) Judge Randy Sims Af /7 Signatu of Grant Financial Officer Date Sig d DEM-69 Rev 7/03 POLICY AND PROCEDURES FOR COUNTY TRAVEL AND REIMBURSEMENT BRAZOS COUNTY, TEXAS THE P OSE OF THIS POLICY AND RELATED PROCEDURES IS TO ESTABLISH AND kNDARDIZE AUTHORITY FOR USE OF COUNTY RESOURCES TO PAY FOR TRA RELATED EXPENSES FOR BRAZOS COUNTY EMPLOYEES. THE F WING POLICY ADOPTED BY THE BRAZOS COUNTY COMNIISSIONERS LOUR ON THIS THE 8TH DAY OF JUNE, 1995 TAKES THE PLACE OF ANY PREVI S COUNTY TRAVEL POLICY ADOPTED BY ANY PREVIOUS CO IONERS COURT. THE EFFECTIVE DATE OF THIS POLICY IS THE 6TH DAY O ,1995. THIS P~QLICY WAS OFFICIALLY AMENDED BY COMMISSIONERS' COURT ON FEBRU Y 17,1998. THIS LICY WAS OFFICIALLY AMENDED BY COMNHSSIONER'S COURT ON AUGUS 1st, 2000. THIS LICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECE ER 5th, 2000. THIS PICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON FEBRU Y 11th, 2003. This poli and related procedures replaces all previous policies and procedures. It explains Brazos County's licy relevant to the authorization of travel and the reimbursement of expenses incurred inciden travel. Section 152.011 of the Texas Local Government Code gives the Commissioners' Court the I+tthority to set travel expense and other allowances for all County officials and employees This poli is to be viewed as an "accountable plan", and therefore satisfies the reporting and documen on conditions established by the Internal Revenue Code of 1986 as Amended (i.e. § 162 and §274 d Treasury Regulations 1.62.1 to 1.62.6). BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES A. i I 1. j Accountable Plan - a plan under which an employee is reimbursed for expenses or receives an allowance to cover expenses. The following four conditions must be satisfied: i a. There must be a County business purpose for the expenses, . The employee must clearly state and properly support that there was a business purpose for the expense, c. The employee must substantiate that the expense was incurred by providing I documentation or be. deemed to have documented the reimbursed expenses, and, The employee is required to return (i.e. with advances) to the County any amounts received in excess of documented expenses. i I 2. Actual Expenses - the actual cost of any allowable travel expenses supported by proper receipts and/or statements. 3. Auditor - the County Auditor and/or his designated staff. 4. Authorization - a recognized approval level that requests the County Treasurer to encumber funds for approved travel purposes. An approval level is the signature of the elected official, department head or employee authorized to approve claims for the department. This authority is established by filing Brazos County Form-349 with the County Auditor's office. 5. ! Official County Business, - a business fimction in which County employee(s) are participating, and which is recognized by the Commissioners' Court as being official business of Brazos County. I 6. Duty Point - the primary place of employment, i.e. courthouse, road and bridge, tax office, etc. 7. j Traveling County Employee - an elected official, a department head, or a person employed in the direct service of an elected official or department head who is traveling on official County business. 8. In-County Travel - travel that takes place within the confines of the legal boundaries of Brazos County, and where the primary end destination of the travel is vvithin these same boundaries. 9. Out-of-county Travel - any travel that has a primary end destination outside the established legal boundaries of Brazos County. I 10. Out-of-state Travel - any travel that is undertaken which has a primary end destination outside the established legal boundaries of the State of Texas. I -R bursement Revised 2-03.doc VOL 2 PAGE 4/30/2003 b ( 1 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES 1 1 13 1 1 16. 17. 18. 19. Educational Travel - out-of-County travel that is undertaken by County employees for approved education seminars, conferences and meetings. Law Enforcement Travel - travel expenses incurred by . County law enforcement personnel for the explicit purpose of transporting prisoners and/or probationers, collection of evidence, and other travel directly attributable to official County business. Travel Expenses - transportation (airline fares, personal auto, public transportation, parking, and taxi), meals, lodging, and incidental expenses associated with traveling on official County business. Travel Expense Forms - all forms so designated by the Auditor's office to be used to report actual and estimated travel expenses for official County business. These forms are to be submitted to the Auditor's office for reimbursement and/or documentation for advances with regards to travel expenses. Direct Billing - a pre-ananged billing, established for a County employee with a lodging facility at which they plan to stay when away from their place of employment overnight on County business. Direct Billing is arranged by the Auditor's office with the intent being the reduction of the employee's financial responsibility for costs associated with travel on County business. Incidental Expense - a necessary and reasonable expense incurred by a County employee while traveling on official County business. This does not include transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry or in room video rental. Mileage - the distance from a duty point to a destination. As noted in the following procethue, the County will follow the State Mileage guide in Appendix A when applicable. Mileage Rate - the rate of reimbursement established by the Commissioners' Court in December of each calendar year for use of a personal automobile while on County business. Meal Expense - limited to $30.00 a day for meals, if an employee is away from their duty station overnight. Host Hotel - `preferred room rates negotiated by a sponsor for participants of a mce, seminar or continuing education training, at or near the program site. Traver- imbursement_Revised_2-03.doc 3 4/30/2003 VGL_(~ PAG f 5n? BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES B. All reasable and necessary travel by County employees for which a departmental budget has been establish and for which the department has fiords remaining in the budget, and for which the travel is required ' order for the employee to conduct County business is authorized. County officials and departm t heads are expected to plan out=of-County travel for themselves and their employees to achieve ' urn economy and efficiency, All County reimbursed travel must be for official County business v. It is the s2i of the County official and/or department head to see that all Out-of-County travel expense jLj are properly completed, documented,signed and forwarded to the County Auditor's office wfourteen (14) calendar days of the travel return date. In County mileage reimbursements may be teed on a monthly basis. C In the p of conducting County business, employees may be required to travel to locations within the but away from their normal duty station. If the employee incurs expenses incidental to such travel, the loyee is required to obtain authorization from the department head for such expenses. If the antici ted expenditure will be in excess of $25.00, the department head may request a travel advance orm 203-BC) and secure the Commissioners' Court approval before any expense is incurred. mployees are expected to report the shortest distance between destinations for all travel. The Co will not reimburse for personal mileage or for travel between an employee's residence and their duty int. The County will not reimburse for meals unless employee is away from their duty station ov 'aht. The empee traveling on official County business within the County should first determine from the departm head if a County vehicle is available to conduct such business. All such expenses will be reimbursed within ten (10) days of the receipt by the County Auditor's ~rorized e of completed reimbursement request forms. Proced For In-County travel, Form 201-BC (Local Transportation Reimbursement Form) should be . This form is to be turned in by the employee to the department head at least once a month for previous travel. Department heads should then prepare a request for reimbursement and forward completed request and attached documentation to the County Auditor's office. Mileage will be reinibAised _ based on the actual mileage traveled at the prevailing rate establi3hed by the Commissi ers' Court. The Count will not reimburse employees for meals or lodging expense incurred In-County , D. Out-of-;~ty travel by County employees is pernussible provided that it is authorized in advance by the dep nt head and does not exceed departmental budgetary allowance for such travel. It is the ~ 4/30/2003 VOL 4 PAGE ~ BRAZOSCOUNTY, TEXAS TRAVEL POLICY AND PROCEDURES support D. head's responsibility to ensure that each request has adequate documentation attached to stated time, place, and business purpose of the travel expense (see 'Accountable Plan' s, Page 1). The Cou will reimburse for County employee meals only while the employee is out of the County on County mess and away from their dory station overnight. If the travel expense is anticipated to exceed 5.00 a travel advance (Form 203-BC) may be requested and Commissioners' Court approval ured before any expense is incurred. Proced . All Out-of-County reimbursement requests are to be made on Form 202-BC (Out-Of- County vel Reimbursement Request). Requests r meal reimbursement are to be as follows: 1. Meals will be reimbursed at the amounts listed, taxes included Breakfast $ 7.00 Lunch $ 8.00 Dinner $ 15.00 1 11 No receipts will be required. 3. The County will not reimburse an employee for more than $30.00 per day for meals. Meal reimbursement to an employee who is not away from their duty. station overnight will be considered a benefit and the amount will be reflected on the employee's W-2 form at the end of the year. Meal reimbursement will not be provided to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. The Cow will reimburse County employees for mileage, if the a personal vehicle is used, while the employee :c1ity -of-County on County business. Mileage reimbursement ($035/mile) will be made based on a to city mileage figures as stated in the State Mileage Guide, (see Appendix A), at the existing ' ement ra te set by Commissioners' Court. Requests f~r mileage reimbursements can be made in one of two ways: 1. Where mileage request is simply for a round trip the employee need only enter the dollar value on the Form. This is arrived at by multiplying the established mileage by 2 and then multiplying this product by the reimbursement rate that has been established by Commissioners' Court. It is requested that the Comptroller's I WEB site www.window.state.bc.us be used to calculate mileage between points (Mileage Guide). Form 201-BC or 202-BC may be used. 2. Where mileage is requested for the use of a personal automobile while on County business and the request is for mileage other than the round trip from duty point to destination, then the employee should use Form 201-BC to establish the additional miles and business purpose. These totals should then be transferred to Form 202-BC. VOL~PAGE IS`F 4/30/2003 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES The Cot incurred, travel ne departure Section ( E. The Cote will reimburse the traveling County employee for the actual cost of lodging expenses of to exceed $85.00 per day, including taxes, while traveling on official County business. The to be approved by the department head, and the cost must not exceed the remaining tal budget. Receipts are required for the reimbursement of lodging expenses. Please see this policy, for more information on reimbursement of lodging expenses. will reimburse employees for out-of-state travel on the same basis as Out-of-County travel. If the a oyee elects to use a personal automobile for such travel, the County reimbursement will not exceed ti c lesser alternative: either the mileage (round trip at the prevailing rate per mile) or the round trip from Easterwood Airport to the destination (a commercial airline quote is required). It is noted tha: hen the distance is greater than 350 miles, and when the air fare ticket can be purchased 21 days in ance, it is usually cheaper to fly than drive. Any emp Yee traveling on County business who does. not wish to fly, and whose destination is out of state may lace a request before the Commissioners' Court requesting authorization to drive and to be reimb for the actual travel expense. The request would need to be in writing, placed before the Co ners' Court 10 days prior to departure, and would need to include the reason for the request and a co arison of the costs. Commissioners' Court has the authority to accept and /or reject each request b on merit as presented. Proced Any out-of-state travel request must be presented to the department head The deparim head must then make a formal request for approval of such travel to the Commissioners' Court, w h must consider the request in, open session. All requests for reimbursement are to be made on Form 2-13C. If a Travel Advance is needed, it should be requested at the same time. F. FmVloyee; t anticipate being away from their dirty station on County business and Out-of-County for more than (3) days, or when travel expenses are anticipated to be more than $25.00, may request a travel ad v nice. The employee would be required to fill out Form 203-BC (Travel Advance Request). The form hould be submitted to the department head for approval and forwarded to the County Auditor's ce for processing. All requests for advance must be filed with the Auditor's office ten days prior to th departure date so that proper approval from the Commissioners' Court can be secured. The should wt exceed the estimated expenses. All meal advances will be based on $30.00 per day and a um of $85.00 (including taxes) will be advanced for each day of lodging that the employee ticipates. All employees are encouraged to arrange for direct billing and to arrange for quotations r air transportation when required. Procedur Once the employee has returned to their normal dirty station, the employee has fourteen (14) days submit documentation to the County Auditor's office on Form 202-BC to account for the use of the vel advance funds. The employee should attach a copy of Form 203-BC to their request VOL~PAGE I~ 4/30/2003 _ TT_ BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES to docu balance Form 2 be band all disbi G. nt the advance received. If the employee has received funds in excess of their need the nuld be remitted to the County Treasurer's office, and a copy of all receipt(s) attached to BC. All disbursement of funds and collection of funds with regards to travel advances will through the County Treasurer's office. The department head has oversight responsibility for ments related to travel advances. The C will be responsible for a maximum of $85.00 (including taxes) per day, for lodging expenses by a County employee while traveling on official County business away from of out- of-state e1. All must be cleared by the commissioners' court prior to being incurred The C prefers to arrange for hotel accommodations to be billed directly to the County proper. Departx heads are encouraged to. plan as far in advance as possible, and to arrange for direct billing. The will only be responsible for the fast $85.00 of the room rate. If the room charge is greater than $85. the employee should be prepared to be responsible for the difference. The decis n to pay the lodging fee for the night before a conference or meeting is at the discretion of the depart i ent head This decision is based on the location of the meeting site and beginning or ending time of th program Likewise, the decision to pay the lodging fee for the last day of a conference or meeting is ~ it the discretion of the department head It is the employee's responsibility to make sure this issue is eyed prior to the meeting taking place and prior to the request being placed before the Commissi rs' Court. In y instances a county employee will attend a seminar, conference or continuing education pin P, pm where the sponsor of the program has negotiated preferred room rates at (or near) the s' here the program is to be held- In many instances the preferred room rate is referred to as th "host hotel." In some instances the program sponsor has secured such preferred rates at SO" locations. Th: county would prefer that county employees attending such programs stay at the "host lid ~ L" And, therefore, if the room rate is greater than the $85.00 allowable by this policy, the will still reimburse the employee for the full amount of the room and tax. The employee is to provide adequate documentation that the program negotiated a preferred rate with th gThost hotel." An example of adequate documentation would include a seminar brochure or re lion information provided by the program sponsor that lists the preferred hotels. Mimes the county employee attending a sponsored program does not plan fo attend the am in a timely manner and all `deserved program rooms" will have been taken. Alternative will not be considered as "host hotels" unless specifically designated as such by the am sponsor. a county employee requests out-of-state travel for a sponsored seminar, conference or ring education program, and there is not a designated "host hotel", it is the employee's -avel Rei ursement_Revised_2-01doc "t L -W 7 PAGE I ~iJ„ 4/30/2003 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Iility to register in a timely manner to dlow the opportunity to stay at the hotel or " center where the program is being held. When the employee makes a request for ate travel, the request should clearly state the anticipated room cost, and request formal for reimbursement. Commissioners' Court will evaluate each request separately. G. W county employees while traveling on county business and away from their duty overnight will stay with fiends and/or relatives: As a result their application for sement will appear as if they were not away from home overnight. When such an event the employee should attach a notice to their reimbursement request to allow the county s office to confirm the over night stay. on County reimbursable lodging expenses: The County WH.L reimburse for. Daily Room Charges (Maximum of U5.00 for single occupancy, including taxes) Properly Documented Business Telephone Calls Facility Parking Charges Taxi Fares (no documentation required) Alternate means of travel (i.e. bus, train, etc) 2. The County will NOT reimburse for. Snacks Charged To The Room Room Service (No gratuity, no room service charge) Personal Expenses (i.e.: Valet, Dry Cleaning, Laundry, etc.) Tips and/or Gratuity Alcoholic Beverage Charges Video Rental (i.e.: In-Room Movies, etc) Personal Phone Calls Hotel Club Charges Recreational Facility Charges Employ who incur lodging charges cbfined as unacceptable for reimbursement are responsible for these pay r ents. These charges are to be accounted for and payment rendered to the facility by the employ -check out If any of these charges billed incorrectly directly to the County$y a bdging facility, employee will be responsible for remitting reimbursement to the County Treasurer. Proced The employee will be required to obtain an original lodging statement from the establishr nt where the employee stayed This statement should be attached to the Out-Of-County Travel R& bursement Request (Form 202-BC). No exceptions will be allowed. H. VOL / _ ] 8 PAGE f ~ 4!30/2003 l BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES All Co employees are required to travel by the least expensive mode of travel. The employee should e tie whether travel by airplane to the destination point is cheaper than traveling by other means. Tie County will only reimburse for the least expensive mode of travel, unless the employee's supervis can show good cause for using another mode. destination is over 350 miles then air travel should be considered. 'OL 9 t _-.P q El- f 5-1 4/30/2003 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES H. AIR FARE and CAR RENTALS Car Rent Should only be utilized when required for the employee to fully carry out their official business. Taxi cabs, buses; and hotel shuttle services are usually less expensive than car rentals. The County not reimburse for expenses incurred for personal reasons. The County would prefer that the employ of enter into a rental arrangement unless it is necessary and required for the completion of the busin purpose. The Co will not reimburse for first class travel. The County will only reimburse for necessary car rental at sedan rate (no luxury cars). 1. The Co prefers to pay in advance for conferences, seminars and registrations for continuing education. By so doing, the financial responsibility placed on the employee is reduced and proper and timely asds-tance, can be given to the employee with regards to reservations, travel advances, and completiof reimbursement forms. The Cow requires that requests for registration fees be accompanied by a conference program, seminar p gram, or continuing education program that indicates the cost, location and payee's address. The Co requires that the employee's supervisor approve the request. The supervisor must indicate that the loyee's attendance will enhance the employee's ability to perform in their assigned job fimction Each el official or department head is required to budget for registration at conferences, seminars and confir education annually as needed. If there is no budget allocation for this expen&= the Auditor's ce will not approve the expenditure until an official budget amendment or budget adjustor been approved All electe( fficials and department heads are required to budget for sue required annual continuing education r all members of their staff where required. When properly budgeted the County will pay for all req: Ted continuing education mandated by State statutes for elected officials and appointed departineii cads. When the registration for a conference or seminar includes payment for meals, it is anti ' at the employee will eat the meal provided The County mill not pay for an additional meal. ~ When the n-ferience orseminar is scheduled out of the County and begins in the morning. The county will reirn for meals and lodging the night before when the distance to the sight is over 150 miles. When the nference or seminar is out of the County and ends after 4:00 PM the employee will be reimbursc4 r the evening meal immediately following the end of the conference or serninar if the sight is over 150 4inies from the Courthouse. Meals will not be reimbursed to an employee who is less than seventy (75) miles away from their duty station unless the employee is away ovemigk VOL~ PAGE I5q 4/30/2003 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES J. The der+ ent head prior to the occurrence of any expense must approve all law enforcement travel exp ether it is prepaid by the County or reimbursed after the fact. If planning can take place before is a need for such travel, or if travel is a result of a defined "emergency" the department should Secur , permission from the Commissioners' Court for the use of credit cards in such cases. If credit are used then the County Credit Card Policy is to be followed It is reco that the need for law enforcement travel may occur on an emergency basis. The County Attorney, henff or the Director of Juvenile Probation is authorized to approve such travel and related expenses the event of an emergency. The County Attorney, Sheriff or the Director of Juvenile Probati required to notify the County Judge and the Auditor within 48 hours of the designation of an e If there are no budget funds available, the County Judge's approval will be required beforexpend can be incurred K The em yee needs to be aware that a credit card receipt is not documentation for an exVpemnditu. . All requests for reimbursements and/or requests for the County to pay for a travel related expendi must be supported by documentation. It is the employee's responsibility to secure the document 'on at the time of expenditure. In the event that no documentation is secured a certification as to the diture is not sufficient to support reimbursement. Some form of contemporaneous record m Me eceived from the vendor. When an employee elects to have their spouse and/or family travel with them, this must be accurately document and separation of costs will be required. Lodging expenses must be documented by the hoteYm as to what a single occupancy rate would have been. This should be done on the face of the receipt. ALL EL D OFFICIALS AND. DEPARTMENT HEADS ARE TO INSURE THAT ALL EMPLO ES HAVE READ THIS POLICY AND COMPLY WITH IT. FAILURE TO FOLLO THE POLICY WILL RESULT IN A DELAY IN THE REIMBURSEMENT PROC AND COULD POSSIBLY CAUSE LEGITIMATE REEMBURSEMENTS TO BE DE D. IF IN DOUBT PROVIDE AN EXPLANATION OR OTHER ATION. THE COUNTY DOES NOT INTEND FOR EMPLOYEES TO FINAN COUNTY OPERATIONS. V,OL W 1 YA6 A E AO 4/30/2003 Tl BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES A. NOTE: The following list of mileage figures is intended for quick reference. The cites listed are destmafi that appear most often for reimbursement. The mileage as noted is one way only. To get round distances the stated mileage should be doubled Following this schedule is a complete listing of mil from the State approved mileage guide. In the event you can not find your specific destinafi please contact the County Auditor's office for assistance. DESTINATION NMEAGE AUSTIN 99.5 ARLINGTON 173.0 BRENHAM 43.0 CORPUS CHRISTI 237.0 DALLAS 165.0 EL PASO 660.0 FORT WORTH 166.0 GALVESTON 147.0 HOUSTON 96.2 HUNTSVILLE 54.0 KERRVILLE 200.0 SAN ANTONIO 165.0 TEMPLE 72.0 WACO 84.7 WEATHERFORD 180.8 14 0 Lk2 P A GEJ jb 4/30/2003 QUOTE TABULATION Pest Control Annual Contract 10/01/04 - 09/30/05 i SCRIPTION VENDOR MONTHLY CHG Provide pi monthly b Offices s ~ t control on a is for County cified. RP Lee Pest Control $ 550.00 ABC Pest & Lawn $ 1,190.00 Binford Insect Control 800.00 AM Pest Control NO RESPONSE Professional Pest Control NO RESPONSE Terminix NO RESPONSE Entec Pest Management NO RESPONSE RECO END AR RP EE PEST CONTROL Approv uoL_q_pACe_J&a FROM :RP LEE FAX NO. :979-694-3130 Aug. 13 2004 09:20AM P2 u Street ~ LEE TERN= & PEST CONTROL Commercial ltlizing in Wood Destroying JuSects" Vest Control Proposal PO Box 9423 Callege tat OM4 IM 77NN2 And Agreement Tel. (979) 695-2372 Fax (M) 694-Mio (Does mot cover Wood Destroying, Insects) Namc r- Propose Date Billing Name ifdiffierent 10 A.-- A. yyr4cwre Billing Address if differcat IF State dip Code City State zip Code 36/ncas phone Bushmss Fax Billing Phone filling Fax will provide the followring service: Monthly Bi-Monthly -Quarterly Other Schedule and Tints: /,✓111 $c air UD dCAt 4 eJ7 a bow A4_ &J Persons: 1411m E/R ANN Included in initial Service.' 67A710A6 The 4rvice provided will be for the control of the following in= As: X Roaches Y Fire Ants dets ZC Silverfish Pharaoh Ants <C hats & Mice Fleas Ostler T r eats will include the following: _2 „Treat Exterior _XBait Exterior -X Treat Baths/Kitcheas Y it BafimUtchens YTreat Warehouse/Storage C Treat Offices Treat CorRmon Areas pact /Re-Bait Bait tatiotts (See Graph) Xl:reat Attic/AccessiWe Cellinlgs Provide Reports l replacements Other: wee 4s7 eG v1Aai. s SL SA~~~icA>'ratia eratlion is important and necessary to insane the most effective control of insects/pests In lishment. RP Lee will provide Conldw ive Condition Reports when necessary. Condtlsive that harborage and breed pests and insects must be corrected in-order to provide protmtiou. The correction of these Condasilve Conditions is your responsibility. TE O G MFM- Tina ,*eemart is for an initial period of twelve (12) months from the date of the first initial service. The etwnt w0l automatically continue on tnonth•to-month bases until canceled by either party aped thirty (30) days written noti , After twelve (12) man&& pica is subjcet to increase. This AgrcentenVPr0p0W is not valid unless aceeptod by customer wi (30) days of proposal data- : la the eyva of any dislxne arising out ofthis agreement or any other services performed or not performed the parties abe- to participate in Mediation *,Mh and in accordance with the commercial mediation dales ofthe American Arbitration 'on. The Arbitrator shad consider the legal defenses raised in the arbitration, and the decision of the arbitrator shall be final, bind' non-appealable and may be entered and mforocd in any court having jurisdiction in wwrdar= with the Federal Arbitration Act ~t: 'I'bis Agreement shall be the entire agreement between customer and RP I.es Consulting- No verbal statements or other tits shall be binding on either patty that is not written into this agreenbent. We are licensed by the Stmetural Pest Control Board-William P.. Hohhy Build. 333-Gundaluoe, Suite I-530 Ansitia Tx 79781512-305-8250 d0 1814 rviec S 014 0 tall) Proposed by -C Cost ea. service ,~~0 • D6 Accepted by (pit I tax) 8113 Butler RidgC toll $tatiol 3 Date , 't7 INDIGENT HEALTH CARE CONTRACT This Contract is Subject to Arbitration Under the Texas General Arbitration Act This COU ntract is entered into by and between BRAZOS COUNTY acting by and its duly elected Board (hereinafter "County") and the BRAZOS VALLEY IL OF GOVERNMENTS (hereinafter'BVCOG"). The rpose of the Contract is to outline the responsibilities of each of the parties in the operation of the Indigent Health Care and Treatment Act, created by Hous Bill 1398 during the Special Session of the 76thTexas State Legislature. The d4rties mutually agree as follows: In co pliance with the Indigent Health Care and Treatment Act and the Texas Cons ution, the County agrees to provide the financial resources for the man tory, Inpatient, Outpatient, Physician, Prescription, X-Ray, Laboratory, Rural ealth Clinic and Family Planning Services to Eligible household members that et the requirements of the Act, the Texas Department of Health (TDH) Hand ok. and the BVCOG. RATES FOR REIMBURSEMENT The unty agrees to join other counties in the region and provide a pro-rata shay f funds for the Administration of the County Indigent Health Care (CIHC) Prog m by BVCOG for the State Dept. of Health, Region 7. The amount payable by B OS COUNTY to BVCOG is $92,693.00 through September 30, 2005. Pay nt will be made to the BVCOG, quarterly. RESPONSIBILITIES OF BVCOG For a in consideration of the funding provided by the County, the BVCOG will be re onsible for providing the following services pursuant to this Contract: 1. Providing all necessary application forms to potentially Eligible Individuals. 2. Provide intake services in the County at least once a month. 3. Assist applicants in completing all necessary forms. 4. Determine the Eligibility of each applicant with regard to residency and qualifications defined in the Act, including but not limited to Sections 1.01 and 1.04. In this capacity the BVCOG shall also be responsible for mailing all necessary forms and following all procedures defined in the handbook with regard to notifications and appeals on the issue of household eligibility. VOL b(JAUGE.10 Pagel - CIHC Contract Brazos County 5. Maintain this Contract and assist the parties hereto in the operation of the Program. 6. Maintain data files on Clients. 7. Provide information to all parties as needed. 8. Respond to all and any inquires regarding the Program. 9. Assist the County with information needed for Audit purposes. 10. Monitor the Program on a periodic basis to review overall Program management and operation 11. Assist the County with all of its responsibilities under the Act and the Constitution. 12. Perform all other duties and functions necessary to fulfill the requirements as outlined in the Act and TDH Handbook. 13. Review the Eligibility of each household every six (6) months. 14. Prepare and distribute to the Provider no less than once every six (6) months a computer list of Eligible Residents. 15. Determine Eligibility not later than the fourteenth (14) day after receiving a completed application from an applicant including all necessary documentation and verifications. 16. Receive all Bills submitted by the Provider for payment of Services and review the same to verify that the Services and the patient qualify in all respects. 17. Send all Bills for payment to the County for payment. RESPONSIBILITIES FOR THE COUNTY The unty shall be responsible for the following duties and requirements: Provide County funds for the payment of mandated services. Provide County funds for the Administration of the Program to the BVCOG on a quarterly basis. Develop a system for the payment of Indigent Health Care Services bills or incorporate this billing into the County's established system for paying like bills. Provide an audit of the Program as required by State law. Accept ultimate responsibility for payment of services, which may be determined through an audit to have been an Ineligible expense. Provide for and assist with the procurement of and payment for legal services as necessary. Provide for and assist with the procurement of and payment for additional audit services. Va bl.-PhOL166 rr Page I; CIHC Contract Brazos County TERM This ntract shall continue in force and effect for a term of one (1) year cing on the First day of October, 2004 and shall terminate on the day of September, 2005. CONCELLATION This ntract will be canceled automatically should the County become remiss in their imbursements to the BVCOG for administrative services. This Contract may canceled by either of the parties hereto upon Sixty (60) days written notice s provided herein. INDEMNTY Any netary loss suffered by the County from Ineligible Clients, mistake, fraud or of r conditions cannot be recovered from the BVCOG. AMENDMENT This ntract shall be automatically amended by the amendments made to the Act b the State Legislature, in all other respects, this Contract may only be amen j ed by the written consent of all the parties hereto. GOVERNING LAW This ntract shall be executed in and shall be governed by the laws of the State of Te s. FURTHER ASSURANCES Each arty hereto agrees to perform any further acts and to execute and deliver any fl j her documents, which may be necessary to carry out the provisions of this ntract. Page CIHC Contract Brazos County SEVERABILITY In th unfor enfor there it that any of the provisions or portions of this Contract are held to be or invalid by any court of competent jurisdiction, the validity and ity of the remaining provisions or portions hereof shall not be affected ENTIRE CONTRACT This cons agre the fully EFF mtract contains the entire understanding between the parties hereto ing the subject matter contained herein. There are no representations, snts, arrangements or understanding, oral or written, between or among ies hereto, relating to the subject matter of the Contract, which are not ressed herein. I FIVE the 1St day of October, 2004. By BRAZOS VALLEY CO GOVERNEMENTS By: STATEI0F TEXAS OF TEXAS AGREEMENT § KNOW ALL MEN BY THESE PRESENTS AGREEMENT, made and entered into this l day of September, 2004, by and ['S COUNCIL OF BRZOS VALLEY, a private nonprofit corporation chartered by the State f Texas, acting by and through its duly authorized agent and officer, hereinafter referred as ACBV, and the County of Brazos, State of Texas acting by and through its County Judge, dRy authorized to act, hereinafter referred to as County. WITNESSETH: REAS, Article 3, Section 52-a of the Constitution, Section 381 of the Local Code of the State of Texas and V.A.T.S. §5190.6 provide for COUNTY to engage in economic development activities; and a primary focus of economic development inquires is the quality of arts a community; and ACBV provides assistance to local arts organizations of the COUNTY through ding and support for programs involving substance abuse prevention and education for Braz County children through arts programs and continue to provide arts-related programs and scho ships for young people which foster positive self-image and thereby assists in preventi of drug and alcohol use and abuse; and , Article 152m, V.A.T.S. recognizes that the health, education, and general welfare cMthe citizens of the State of Texas require promotion and education about the dramatic, visual, and literary arts; and _ ~LFAGL W lv,o iL k' , said Article permits COUNTY to provide funding for cultural education and is to be liberally construed; and ACBV provides funding to member organizations, in part, for facilities isi4 n and upkeep, and Article 5190.7, V.A.T.S. permits COUNTY to assist with urban enterprise zones, ACBV through its funding programs has provided benefit to Brazos County, Texas though programs attracting over 25,000 participants, and resulting in significant of goods from Brazos County merchants; and ACBV has provided funding to assist local performing arts groups; and Chapter 318 of the Local Government Code of the State of Texas provides for histclic preservation; and other programs provided by COUNTY art directly benefited by ACBV and its memr organizations. W, THEREFORE, COUNTY and ACBV hereby agree as follows: 1. through its funding and support of member organizations agrees to provide the above e#merated services which it has provided and agrees to continue to engage in support of arts org"zations. II. UNTY, for and in consideration of the services provided to COUNTY, hereby agrees PFTE-Fl~ -1'ModsA-Mt) to pay t CBV a lump sum payment of !6,000 DOLL S for the year beginning October 1, 2004 and ending September 30, 2005. L kq VOL T- I 000 agrees to provide an account of how the $ H• 9-was distributed to meet the above cscribed services. hereby agrees to hold COUNTY, its officers, agents, servants, and employees from any loss, damage, injury or claim arising from any negligent act during the course of its TNESS OUR HANDS this 10 day of September, 2004 ARTS COUNCIL OF BRAZOS VALLEY, INC. By: "avia xomei, Executive Director By: Simek, President By: Ran Si , County Judge CER D AS TO AVAILABILITY OF FUNDS: By: vv Co Auditor 70 14 Contractual Agreement Brazos County Soil & Water Conservation District And Brazos County Commissioners Court and I enter County Soil and Water Conservation District #450, hereinafter called the District, izos County Commissioners Court, hereinafter called the County, does hereby to a contractual agreement for the District to provide soil and water conservation s to the residents of Brazos County and to the County proper. Thos ervices will include, but not be limited to, erosion control, water management, and rural " velopment. This will be carried out by planning and application through informal agreer is with land users, or, as required by Federal or State law. An information and reco ion program will be used to inform the public. Technical assistance is utilized throu a Memo of Understanding between the District and the USDA - Natural Reso es Conservation Service. Erosi control will keep the land productive for its various uses for many generations. S at resulting from erosion clogs our local streams reducing water carrying capacity and r lting in local flooding. Excessive siltation ruins our local wetlands, and; therefore, reduc a dwindling wildlife habitat. Silt from erosion carries many pollutants directly into our to streams and rivers. Conservation practices consist of erosion control structures, erosio control ponds, gully shaping, diversions, vegetating old fields, proper management of Qr g resources. Water ement includes recommendations for proper irrigation, flood control, and water y. Irrigated crops account for 75% of all water used. Proper irrigation saves that re urce for tomorrow's uses including domestic consumption. Proper irrigation helps t keep agriculture pollutants from entering underground water supplies. Cons ion practices include total evaluation of irrigation systems and application proce Fes, precision land leveling, and underground pipelines. Water management includ oodplain management. The D rict's role in Rural Development in Brazos county is in providing fire protection ut ' ' dry hydrants. Insurance rates outside the city limits can be lowered a great deal, as we provide a reliable source of water to fight rural fires. Farm ponds provide the water d we plan the dry hydrant system. The District is evaluating the use of artificial wetlanto replace septic tank filter fields. The prospects are very promising, but, much work r to be done before this technology can be implemented. Water quality in rural os County will be greatly enhanced if this method can be used. -TV TT The trict and the County have interacted ever since the inception of the District in 1942 Many conservation problems affect not only the individual landowner but the Coun, itself. The contracts to the Brazos County to provide the above services for 2005 FY for $5,5 rict . 9-l g-o (DATE) uMns Preston J. Ru III Judge Chair nan County, Texas Brazos County SWCD #450 t ~ CONTRACT acting REC ~l9 HIS CONTRACT IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS, and through its duly elected County Commissioners (hereinafter "County"), and the COUNTY RAPE CRISIS CENTER, INC., dba Rape Crisis Center, Brazos Valley er "Provider"), located in Bryan, Texas. WHEREAS, the County has the objective of providing support services to the victims of sexual Idssault: and the Provider shares this common goal with the County; and 1HEREAS, the County desires to assist the Provider in providing support services to sexual assault through funds provided by the County. NOW THEREFORE, the parties above stated agree to the following terms and conditions to prov a such support services. TERM contract shall continue in force and effect for a term of twelve (12) months on the 1st day of October, 2004, and terminating 30"' day of September, 2005. CANCELLATION This contract may be canceled by any parties hereto upon sixty (60) days written notice as qro i tied herein. SERVICES TO BE PERFORMED BY PROVIDER The Provider will provide services to victims of sexual assault and their families. These servic will include: a 24-hour hotline and 24-hour escort service; one-to-one counseling; group couns g; community awareness programs; Speaker's Bureau; training and supervision of volunt rs; training for law enforcement agency personnel, the medical community, clergy, staff of the trict Attorney's office and psychologists. USE OF COUNTY FUNDS unds to be furnished to Provider as stated herein below shall be used to pay operational expen of the Provider, including rent, telephone expenses, and office supplies, as described in Exhibit - Budget, attached hereto and made a part hereof for all purposes. . _ T7 COUNTY'S LIABILITY FOR PAYMENT $18,0 The County agrees to reimburse the Provider a maximum amount of money totaling ).00 for the term of this Contract. This sum shall be paid upon the following date and in the following amount: October 15, 2004 $15,000.00 RESPONSIBILITIES OF PROVIDER I Provider will be responsible for providing the following services pursuant to this Contract: 1. Maintaining this Contract; 2. Providing of the Provider's Services; 3. Maintaining data files on client's and the Services provided thereto; 4. Respond to all and any inquiries by the County regarding the Center and its Services; 5. Assist the County with information needed for audit purposes; 6. Provide the County with quarterly financial statements; 7. Provide the County with any and all certified audits of Provider and the management letter prepared in connection therewith; 8. Provide the Court with statistics evidencing the number of Brazos County residents using the Provider's Services and the percentage Brazos County residents comprise of the total population using Provider's Services. RESPONSIBILITY OF COUNTY The County shall be responsible for the following duties and requirements: 1. Provide County funds for the payment of the consideration stated herein. 2. Conduct a review of the Provider's performance in providing the Services to be provided hereunder in order to assess County's continued-participation in the funding of the Provider. 2 RECORD RETENTION m sole the I the The Provider shall be responsible for record keeping on all Services provided to those ials using its services and all financial records of the Center. The Provider agrees to n and make available for inspection by the County upon request consistent with personal and subject to the limitation of state law, any and all records the County determines, in its ecretion, to be necessary for the Court to justify its continued participation in supporting vider with funding. Such records shall be retained for at least four (4) years from the date ✓ice was provided. These records shall be made available for inspection and audit by the if it so desires. DISCRIMINATION The Provider shall not discriminate against any employee or applicant for employment beca of race, color, sex, or national origin. The Provider shall take affirmative action to ensur 'that applicants who are employed are treated during employment, without regard to their race, lor, religion, sex, or national origin. Such action shall include, but not limited to, the follow g: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff termination; rate of pay or other forms of compensation; and selection for training, includ g apprenticeship. The Provider agrees to post in conspicuous places, available to empl es and applicants for employment, notices setting forth the provisions of this nondi rdminabon clause. INDEMNITY The parties hereto agree to indemnify one another for and hold one another harmless from d against all suits, claims, demands, liabilities or actions resulting or alleged to result from the br ch, violation or non-performance of the services stated herein and for any damage to any perso resulting from any action or omission or negligence on the part of each party hereto. INSURANCE The parties hereto agree that the Provider shall be an independent contractor and not any a loyee or agent of the County and that each shall maintain at its own expense, adequate liabili insurance to insure against damages and liabilities which may arise due to the duties and oblioi ns contracted for herein. PA. t COUNTY INVOLVEMENT The County and Provider state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carryi out of this Contract or the services to which it relates has personal interest direct or indire , in this Contract. GOVERNING LAW I This Agreement shall be executed in and shall be governed by the laws of the State of Texa , NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such 4tice or by mailing it, registered mail to the other party at the following addresses: Brazos County Rape Crisis Center, Inc. P.O. Box 3082 Bryan, Texas 77805 Brazos County c/o Commissioners Court Brazos County Courthouse 300 East 26'h Street, Suite 114 Bryan, Texas 77803 FURTHER ASSURANCE Each party hereto agrees to perform any further acts and to execute and deliver any ocuments which may be necessary to carry out the provisions of this Agreement. SEVERABILITY In the event that any of the provisions or portions thereof, of this Agreement, are held to be un forceable or invalid by any court of competent jurisdiction, the validity and enforceability of the maining provisions or portions thereof shall not be affected thereby. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties hereto concerning the su ct matter contained herein. There are no representations, agreements, arrangements, or and standing, oral or written, between or among the parties hereto, relating to the subject matter f the Agreements, which are not fully expressed herein. VOL104 PAGE, ,'1- ASSIGNABILITY whoIN Provider shall have the right to assign this Contract and any of its rights hereunder to a caned subsidiary or to a corporation with which it may be merged without prior written t of the County; otherwise, this Contract is not assignable by the Provider without the prior consent of the County. DATED this day of 2004. Brazos Cou By: RANDY'SIM Brazos County Rape Crisis Center, Inc. 9 By: ` VI `y 1` VA,'Z,~ SUSAN M. VAVRA, President LI GI l99 G' Executive Director :#~20 BRAZOS COUNTY BOYS & GIRLS CLUBS OF BRAZOS VALLEY PARTNERSHIP AGGRF_,EMENT THE ST TE OF TF,XAS PRESF_, S COUNT OT- BRAZ,OS KNOW ALL MEN BY THESE This agr ment, entered into this day of _~t. ff , 2004, by and between Brazos unty, hereinafter called the "County", and Boys and Girls Clubs of the Brazos Valley, l reinaiter called "Club". NOW, T EREFORF_„ in consideration of the promises, covenants, terms and conditions herein c tained, the parties hereto mutually agree: TERMS F AGREEMENT: The term of this agreement shall for a period of approxin tely one year beginning on the date of the execution of this agreement and terminat 'g on September 30, 2005, at which time the agreement will be reviewed, subject t satisfactory operation under this agreement of both parties. PURPO The pur se of County shall be to provide opportunities for youth to grow as productive citizens out communities. F-Vndiyzj $,6~O 000 Ar FY W0-,s. INTRODUCTION: The Cluq ~onducts youth programming and activities within Brazos County. THERE] Both the effective donation BRAZO By: 14 -fit ~ (Date) RE. my and Club enter into a cooperative agreement to maximize the of their common goal and show good stewardship of citizen's dollars and (Title) BOYS & GIRLS CL S OF BRAZ_,OS VALLEY By: (Title) D a~ 20 (Date) u, F.i U/l `l Tr Brazos Cou Ik y t The Childre s Museum of the Brazos Valley Partnership greement THE STAT OF TEXAS X X COUNTY BRAZOS X W2( KNOWN ALL MEN BY THESE PRESENTS This agree t, entered into this 14-4- day of DeA b 2004, by and between Brazos County, herinafter d the "County", and The Children's Museum of the Brazos Valley, hereinafter called "Museum". NOW THE FORE, in consideration of the promises, covenants, terms and conditions herein contained, t parties hereto mutually agree: TERMS OF AGREEMENT: The term of this agreement shall for a period of ap oximately one year beginning o he date of the execution of this agreement and terminating on 2005, at which time t agreement will be reviewed, subject to satisfactory operation under this agreement and mutual agre ent of both parties. PURPOSE: The purpose f County shall be to provide funds that support a child-centered, hands-on, interactive environment fiat promotes discovery experiences and learning opportunities for children. Fy aoo~ . 9 INTRODU ON: The Musei families to Both the their con BRAZOS By: ers child-centered, hands-on exhibits and educational programs for children and their in an exciting, interactive environment. ty and the Museum enter into a cooperative agreement to maximize the effectiveness of goal and show good stewardship of citizen's dollars and donations. dTY THE CHILDREN'S MJJSEUM OF OS VALL By: irY15 Saws. A& bl:~A a - 7ttU ~XQct)~'vlf__ Tire, CONTRACT THIS ONTRACT IS ENTERED into by and between BRAZOS COUNTY, TEXAS, acting by an through its duly elected County Commissioners Court (hereinafter "County"), and the BRA OS VALLEY COMMUNITY ACTION AGENCY, INC. (hereinafter "Provider"), locat at 504 East 27th Street, Bryan, Texas 77803 RECITALS: and and WHEREAS, the County is obligated to provide for the health and safely of its citizens; WHEREAS, the County is responsible to a degree for the support of the County's poor; WHEREAS, the residents of Brazos County are not served by a public hospital or l district; and WHEREAS, the County, pursuant to the Indigent Health Care and Treatment Act, Health and S ety Code, § 61.001 et seq. (the "Act"), is authorized to provide certain Dental Services to the C ty's indigent population, including but not limited to dental care, laboratory and x-ray servi s and physician services; and WHEREAS, the County, pursuant to the Act, has authority to contract with a private for the provision of such services; and WHEREAS, the Provider, has established a clinic to provide such services to the 's indigent and poor residents; and WHEREAS, the parties hereto believe that a Contract for services between them can be mutu v beneficial. NOW THEREFOR KNOWN ALL MEN BY THESE PRESENTS that for and in ;ration of the mutual benefits herein described, the parties agree as follows: TERM This Contract shall commence on the I't day of October, 2004 and terminate on the 30'h day o eptember, 2005 (the "Contract Term"). This Contract may be canceled by either party hereto upon sixty-(60) days written notice as Dr ded herein. Page I TT SERVICE TO BE PERFORMED BY PROVIDER Provider shall provide the following services through trained, salaried staff to dental patie s who qualify for such services pursuant to guidelines currently implemented for making such termination: interviews, lab work, physical exams, education information and medicine as no -,led (herein "Dental Services"). COUNTY'S MONETARY COMMITMENT County shall, on or before November 1, 2004, advance to Provider against the total cost to pr ride Dental Services t Brazos. County qualified residents during the Contract Term, the sum Such advance shall be used 13 a reserve agai st which Provider shall provide up to $ in Dental Services to Braualified residents. No additional monies may be tilled to the County until do upplied to t he County which demonstrates the Provider has furnished $ in Dental Services to Brazos County qualified residents. RESPONSIBILITIES OF PROVIDER Provider will be responsible for providing the following administrative services (herein "Ad istrative Services") pursuant to this Contract: 1. Obtain all necessary application forms from potentially eligible individuals. 2. Obtain and compile information on each applicant with regard to residency and financial qualifications. 3. Make a determination, based upon County approved standards, that the applicant qualifies for Dental Services hereunder. 4. Maintain this Contract. 5. Maintain data files on clients and the Dental Services provided thereto. 6. Respond to all and any inquires by the County regarding the Clinic and it's services. 7. Assist the County with information needed for audit purposes. 8. Provide the County with quarterly financial statements. 9. Provide the County with any and all certified audits of Provider and the management letter prepared in connection therewith. 10. Provide financial statements evidencing how County funds are spent. Such statements to be submitted to County one week subsequent to such expenditure. Page 2 bl - !8! -T`T- _ 11. Provide the Court with statistics evidencing the number of Brazos County residents Using the Provider's Services and the percentage Brazos County residents comprise of the total population using Provider's Services. RESPONSIBILITY OF COUNTY The County shall be responsible for the following duties and requirements: 1. Fund its monetary commitment as stated herein. 2. Conduct a review of the Provider's performance in providing the Dental Services and Administrative Services to be provided hereunder in order to assess County's continued participation in the funding of the Provider and to verify Provider's compliance with the terms of this contract. 3. Approve standards for eligibility for Dental Services hereunder. RECORD RETENTION those its Such The Provider shall be responsible for record keeping on all Dental Services provided to .idividuals using its services and all financial records of the clinic. The Provider agrees to in and make available for inspection by the County upon request consistent with personal r and subject to the limitations of state law, any and all records the County determines, in discretion, to be necessary for the Court to justify its continued participation in ling the Provider with funding and to verify compliance with the terms of this Contract. ;cords shall be retained for at least four (4) years from the date the Dental Services was ~d. These records shall be made available for inspection and audit by the County if it so DISCRIMINATION The provider shall not discriminate against any employee or applicant for employment becau of race, color, religion, sex, or national origin. The Provider shall take affirmative actio o ensure that applicants who are employed are treated during employment, without regard to the: i race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the: ollowing: employment, upgrading, demotion, or transfer; recruitment advertising; layoff or to its nation; rate of pay or other forms of compensation; and selection for training, including appre ceship. The Provider agrees to post in conspicuous places, available to employees and appli for employment, notices setting for provisions of this non-discrimination clause. Page 3 TT INDEMNITY all Vio any The Provider agrees to indemnify the County for and hold it harmless from and against s, claims, demands, liabilities or actions resulting or alleged to result from the breach, on or non-performance of the Dental and Administrative Services stated herein and for page to any person resulting from any act or omission or negligence on the part of INSURANCE The parties hereto agree that the Provider is an independent contractor and not an agent of the ounty and that Provider shall maintain at its own expense, adequate liability insurance to insure. against damages and liabilities which may arise due to the duties and obligations conta ed for herein. COUNTY INVOLVEMENT The County and Provider state that to the best of their knowledge, no officer, agent or pl ee of the County who exercises any function or responsibility in connection with the ry~ g out of this Contract or the service to which it relates, has personal interest, direct or it t, in this Contract. GOVERNING LAW This Contract shall be executed in and shall be governed by the laws of the State of NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such tice or by mailing it, registered mail to the other party at the following addresses: Brazos Valley Community Action Agency 504 East 27th Street Bryan, TX 77803 Brazos County c/o Commissioners Court 300 East 26th Street, Suite 114 Bryan, TX 77803 FURTHER ASSISTANCE Each party hereto agrees to perform any further acts and to execute and deliver any documents which may be necessary to carry out the provisions of this Contract. Page 4 S r, SEVERABILITY In the event that any of the provisions or portions thereof, of this Contract, is held to be unen ceable or invalid by any court of competent jurisdiction, the validity and enforceability of the re mining provisions or portions thereof shall not be affected thereby. ENTIRE AGREEMENT The Contract contains the entire understanding between the parties hereto concerning the subje matter contained herein. There are no representations, agreements, arrangements, or under andings, oral or written, between or among the parties hereto, relating to the subject matte of the Contract, which are not fully expressed herein. ASSIGNABILITY This Contract is not assignable by the Provider without the prior written consent of the DATED this day of 2004. ATT"T: BRAZOS COUNTY, TEXAS By a-War4, County Clerk Randy S' s, County Judge Ae 0 dEFi✓ BRAZOS VALLEY COMMUNITY ACTION AGENCY, INC. B Betty St lma , Executive Director n Page 5 v o { I THE ST E OF TEXAS § COUNT OF BRAZOS § AGREEMENT BETWEEN BRAZOS COUNTY, TEXAS AND THE RESEARCH VALLEY PARTNERSHIP, INC. T S AGREEMENT is made and entered into the day of , 2004, by and betw n BRAZOS COUNTY, TEXAS, a body corporate and politic under the laws of the State of exas, (hereinafter referred to as "COUNTY"), and the RESEARCH VALLEY PARTN SHIP, INC., a Texas non-profit corporation (hereinafter referred to as "RVP"). RECITALS: 3REAS, the Commissioners Court of the COUNTY desires to stimulate business and activity in the County by developing an economic incentive program; and EREAS the COUNTY wishes to contract with RVP to provide or cause to be provided, certain economic development services in furtherance of the COUNTY's statutory goals pur ant to TEX. LOC. GOVT CODE ANN. §381.004, as amended, and to administer the COUNTY' s program for local economic development (herein the County's Economic Develop nt Program); and W EREAS, the COUNTY desires to diversify its economy, increase and broaden its tax base, pro a more and better employment opportunities for its citizens and promote the general public we] I e; and EREAS, it is important to the COUNTY to attract and expand business, commercial and indus al enterprise in order to accomplish this purpose; and WEREAS, it is desirable, productive, and economical to work towards this goal through a gency with specific expertise in this field; and W REAS, the COUNTY desires to contract with the RVP for such business and industrial velopment services; and N REAS, the RVP is a countywide non-profit corporation whose purpose is to is all the above stated objectives; and W IIU-REAS, the COUNTY has determined that this Agreement is for the personal or ion services and therefore exempt from competitive bidding under Chapter 262, Local ane Code. 0l-306/Agree t_7fnatdoc Page / of 8 V' I forth, W, THEREFORE, in consideration of the mutual understandings and agreements set 'OUNTY and RVP agree as follows: ARTICLE I Qualifications of the RVP The RVP represents that: ( I The RVP is a non-profit entity that is authorized to promote economic development in all or a portion of the County; The RVP is engaged in an on-going effort to attract new businesses to the County, to encourage the expansion of existing businesses in the County, or to retain existing businesses in the County; (c The RVP shall cooperate with and use the services of the Texas Department of Economic Development. ARTICLE II Definitions 2. "Economic Development Guidelines" means those financial criteria used to determine qualification for receiving Incentive Funds as set out in Exhibit "A" attached hereto and made it part hereof for all purposes. 2. "Project Performance Standards" means individual performance terms and requirem its established by agreement between the COUNTY and any Employer/Business to receive I entive Funds. 2. "Program Projects" means individual uses of the Incentive Funds, or a portion thereof, t provide incentives or assistance to Businesses/Employers which results in the public purpose economic development, diversification, expansion, and employment being served. 2. "Program Standards" means standards that an Employer/Business must meet in order to q lify for Incentive Funds as set out in Article 6.2 hereof. ARTICLE III Term 3. The term of this Agreement is for one (1) year, being effective as of October 1, 2004, an ending on September 30, 2005, (the "Present Term"), unless earlier terminated as provided rein. 3. Either party may terminate this Agreement on sixty (60) days prior written notice to the oth s. 01-3061 Agree nt_2_/inatdoc Page 2 of 8 3.3 Upon receipt of any termination, the COUNTY agrees to continue authoriz g funding for Program Projects which had been recommended by RVP and approved by the UNTY prior to such termination as a part of a Program Project Agreement initiated under th Contract. ARTICLE IV Administration Services 4 RVP agrees to provide all administrative services necessary to administer the COUNT 's Economic Development Program pursuant to the Program Standards set forth in the COUNT i's Economic Development Program and set forth herein. 414 The administrative services to be provided include, but are not limited to: (a) corresponding with and negotiating with potential or existing Business/Employers for Program Projects that will develop, diversify and/or expand the Brazos County economy, develop or expand transportation or commerce in the State, and/or serve the purpose of eliminating unemployment in Brazos County. (b) establishing Project Performance Standards for each Program Project that are consistent with the Program Standards set out in the COUNTY'S Economic Development Program and herein; (c) obtaining contracts with Businesses/Employers for Program Projects whereby the Business/Employer agrees to meet the Project Performance Standards, and which provide assurances that the Project Performance Standards will be met; and (d) compliance with all requirements of this Contract. 4. The RVP shall receive the sum of Two Hundred Forty-three Thousand Two Hundred ighty Seven and No/100 Dollars ($243,287.00) as compensation for the administrative services t be provided hereunder (herein the "Administration Funds"). COUNTY shall pay such sum on a onthly basis by paying the RVP one-twelfth (1/12) of the total sum referenced above. ARTICLE V Incentive Funding- 5. ($200,00( Term oft current fi; COUNTY has appropriated Two Hundred Thousand and No/100 Dollars 1) for the purpose of capitalizing its Economic Development Program for the Present Agreement (herein the "Incentive Funds"). Said monies have been budgeted for the year and are payable out of current revenues. Any monies not spent during the term 01-3061Agre nl_1 jinaLdoc Jn Page 3 of 8 of this Contract shall remain part of the Incentive Funds appropriation and shall be available in future cd tract years for use on Program Projects. 5 Payments of Incentive Funds shall be made to the qualifying Business/Employer as Progr Projects are approved by the Commissioners Court. 5 The COUNTY Incentive Funds provided for in this Agreement shall be used only in accor ce with the Program Standards and for Program Projects. ARTICLE VI Use of Incentive Funding 6 The Program administrated by the RVP hereunder consists of the use of the Incentiv Funds to develop and diversify the Brazos County economy, to eliminate unemplo ent or under-employment, and to expand the local economy, pursuant to the Program Standard il~ and Guidelines set forth in the COUNTY Economic Development Program and in this Contract 6 Program Standards. The RVP shall not recommend to the COUNTY that a Business mployer receive Incentive Funds for a Program Project unless the Business/Employer meets or ceeds the following standards: (4) is authorized to do business in the State of Texas; is current and in good standing on all state, local and federal taxes, assessments and/or fees; (J is not in bankruptcy; ( is an Equal Employment Opportunity Employer with policies in place and practiced which prohibit discrimination in employment based on race, sex, age, national origin, creed, religion, or disability (unless based on bona fide occupational reason or a reason exempted or approved by the Americans With Disabilities Act and the regulations promulgated thereunder); ( agrees . by written contact to meet performance criteria established by the COUNTY in accordance with these Program Standards (hereinafter "Project Performance Standards") as to the establishment, expansion, or improvement of business operations in Brazos County, Texas and/or the employment of residents of the COUNTY. (f~ complies with the current Economic Development Guidelines for financial assistance; 01-3061 Agre lent _2 inatdoc Page 4 of 8 if the proposed Program Project does not meet the specific job retention/creation requirements set forth in (f) above, other positive effects on the local economy of the proposed Program Project may be taken into consideration by the RVP in determining whether to pursue funding of a Program Project. These include: (i) the impact of the Program Project on economically disadvantaged individuals. An Economically Disadvantaged Individual is an individual who: (1) was unemployed for at least' three months before obtaining employment with the qualified business; (2) receives public assistance benefits, including welfare payments or food stamps, based on need and intended to alleviate poverty; (3) is an Economically Disadvantaged Individual, as defined by Section 4(8), Job Training Partnership Act (29 U.S.C. Section 1503(8)); (4) is an individual with handicaps, as defined by 29 U.S.C. Section 706(8); (5) is an inmate, as defined by Section 498.001 of the Government Code; (6) is entering the workplace after being confined in a facility operated by the institutional division of the Texas Department of Criminal Justice or under contract with the Texas Department of Criminal Justice; (7) has been released by the Texas Youth Commission and is on parole, if state law provides for such a person to be on parole; or (8) meets the current low income or moderate income limits developed under Section 8, United States Housing Act of 1937 (42 U.S.C. Section 14376, et seq.). (ii) the need for the product/service provided by the Business/Employer in the local area; (iii) the estimated multiplier effect on the local economy of the Program Project either due to the level of wages paid or the injection of outside funds into the local economy (i.e., tourism, capital expenditures, purchasing or materials from local businesses, etc.); and (iv) the creation of part-time positions, and/or 01-3061 Agreelln!_2fnal.doc Page S oj8 : I89 (v) capital expenditures which have a material and direct positive impact upon the local economy by providing the following benefits: 1. increases in the local tax base; 2. creation of ancillary jobs and/or jobs for Economically Disadvantaged Individuals; 3. attraction of other businesses; 4. creation of new sales tax revenues; 5. commercial development of new and existing areas; 6. defining, enhancing and/or redefining job skill level of locally available work force. exceeds number consider 12). and CO frame; If such considerations indicate that the benefit to the local economy meets or tat which would be gained by the Business/Employer employing and/or retaining the employees required for the level of funding under subsection (e) above, the RVP may uch business as qualifying and therefore recommend such Business/Employer to the upon the approval of the Board of Directors by a 75% or more favorable vote (9 of all contracts for Program Projects must be in a form approved by the COUNTY is legal counsel. The contract must include, but is not limited to, provisions: (i) containing the Program Project Performance Standards applicable to the oyer, and the Business/Employer's agreement to comply therewith in a set time- (ii) requiring periodic documentation of the Business/Employer's compliance with the 11roject Performance Standards, and giving the RVP and the COUNTY the right to inspect i operations and books to confirm the Business/Employer's compliance with the Program Project Performance Standards; (iii) requiring the repayment within sixty (60) days of demand of the funds appropri d to the Program Project by the COUNTY if the Business/Employer fails to meet the Project Performance Standards or otherwise is in material breach of its contract with the COUNT and giving the COUNTY the right to sue the Business/Employer to enforce the contact b ween the COUNTY and the Business/Employer, and to recover all attorney's fees and costs inc ed in doing so; (iv) requiring the Business/Employer to make draw requests for the funding from the OUNTY, which requests must show in detail how the money and/or property will be applied/u d, or for what the reimbursement is sought, and which contain such documentation as is require by the COUNTY; and (v) requiring compliance with all applicable laws regarding the provision of equal em oyment opportunities. 01-3061 Agree enl_2 f nal. doc Page 6 of 8 ARTICLE VII Board of Director Approval (9 of 1 No Program Project may be recommended to the COUNTY except upon a vote of the RVP Board of Directors in accordance with its current bylaws and Exceptions to Program Standards or the dollar limits in this section requires 75% val of the RVP Board of Directors. ARTICLE VIII Accounting 8 Upon the request of the COUNTY, the RVP shall provide within 90 days after the close of a RVP's fiscal year, an audited financial accounting or an internal audit financial report of e RVP. ARTICLE IX Miscellaneous Terms 4 9.1 Notice. Notices or correspondence under this Agreement to either party from the her may be personally delivered or sent by First Class Mail, or other reliable courier. Notice to the County shall be sent to: Randy Sims, County Judge Brazos County Courthouse 300 E. 26th Street, #114 Bryan, Texas 77803 ice to the RVP shall be sent to: David Hickson, Chairman of the Board Research Valley Partnership, Inc. 4001 East 29th Street, Suite 180 Bryan, Texas 77802 9. unless th4 object of 9. clarificati 01-3061 Agree Severability. No partial invalidity of this Agreement shall affect the remainder blic purpose to be served hereby is so greatly diminished thereby as to frustrate the Agreement. Amendment. During the term of this Agreement, if certain areas need further or revision, the parties will work in good faith to arrive at written memorandums or _7 f nal doc Page 7 of 8 igs regarding those areas. Any amendment of this Agreement must be in writing, and a duly authorized representative of each party. Assignment. This Agreement cannot be assigned or performed by subcontractors except I'fh the written consent of both parties. 9 Not Joint Venture: Independent Contractor. The parties agree that this is not a joint ve re or partnership and that neither party shall have the authority to bind or incur liability the other. Furthermore, the RVP shall not be an employee or agency of the COUNTY, but rather, is an independent contractor. Applicability of Texas Law. The laws of the State of Texas shall govern this except where clearly superseded by federal law. 9 Venue. The place of performance of this Contract is Bryan/College Station, Brazos County, Texas, and all consideration payable hereunder and things to be done pursuant hereto s 11 be deemed to be payable and performable in Bryan/College Station, Brazos County, Texas. Venue of any dispute arising out of this Agreement or performance hereunder shall be fixed fo all purposes in Bryan/College Station, Brazos County, Texas. Disputes under this Aareem t will not be submitted to arbitration. 9 Entire Agreement and Binding Authority. This Contract supersedes and constitut a merger of all prior oral and/or written agreements and understandings of the parties on the s ject matter of this Contract and is binding on the parties and their successors, agents and assi s. 9 Waiver. No waiver by either party of any provision of this Contract shall be effective nless in writing, and such waiver shall not be construed as or implied to be a subsequ t waiver of that provision or any other provision. e signatories hereto have the authority and have been given any approvals necessary to bind by is Contract the respective parties for which they sign. BRAZOI~ COUNTY, TEXAS By: J~ R y Si s, County Judge INC. By: EY PARTNERSHIP, David Hickson, Chairman of the Board 01-3061 Al en1_? f nal.doc 0 el V LI) 1. 1,4 Page 8 of 8 Jt. EXHIBIT "A" PRIMARY COMMUNITY INCENTIVES TAX ABATEMENT The ing will be used as Guidelines for tax abatement: CAPITAL INVESTMENT CAPITAL INVESTMENT CAPITAL INVESTMENT $2,000,000 to $4,000,000 $4,000,001 to $8,000,000 $8 000 001 + YEAR or or , , or GROSS PAYROLL GROSS PAYROLL GROSS PAYROLL $250 000 to $1,000,000 $11,0000,001 to $2,500,000 $2500001+ 1 70% 70% 70/ 2 50% 60%0 70/ 3 30% 50% 60/ 4 20% 40% 50/ 5 10% 30% 40/ 6 0% 20% 30/ 7 0% 10% 20/ $ 0/ 0% 10% Requests r tax abatement will not be made to either College Station Independent School District or ryan Independent School District. PERFORMANCE-BASED FINANCIAL ASSISTANCE The follo will be used as Guidelines for performance-based fina ncial assistanc e: CAPITAL INVESTMENT CAPITAL INVESTMENT CAPITAL INVESTMENT ASSIST E $2,000,000 to $4,000,000 $4,000,001 to $8,000,000 $8,000,000 + CATEGO or GROSS PAYROLL or GROSS PAYROLL or GROSS PAYROLL $250,000 to $1,000,000 $1,000,001 to $2,500,000 $2,500,001 + Pedorman Based $15,000 to $40,000 $40,001 to $65,000 $65,001 to negotiable BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPART ENT Road and Brid ge NUMBER 560010 DATE O COURT MEETING: Se ptember 14, 2004 ITEM: Cdnsider and take action on r (4 ect site is located in SOURC4 JOF FUNDS: N/A UIR MENTS: 1. work will be permitted between front slope and/or back slope. 2. 1 installation(s) shall be constructed in designated utility easements, if applicable. If no utility ea ment exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line an r 2) in the case of a road bore, perpendicular to the right-of-way line. 3. clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's res nsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. 4. itch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be co ucted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. 5. nstruction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control De es for Streets and Highways, published by the Texas Department of Transportation, and all other St and Federal laws governing utility construction. NS: ESTED OR SUBMITTED BY: APPROVED BY: G Richard Vance, P.E. Commissioner Eric Caldwell County gineer Precinct 1 0004-09 This Re est is Approve ~IDeniedl ❑ by Commissioners' Court Date: 109 dy 51118; County Judge s q REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that (applicant) WeW3urn .0 .tj proposes to place a (type).L le , L ^ .mac N ithin the right-of-way of (road) ot, C o1Qle S t I a S tee r- RoL in Brazos Coun y, e s a follows: R~~ergoad Why-1e5L'reeK (iol The location or description of the proposed installation is more fully shown by 3- copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must by notified 72 hours prior to the beginning of construction in order that he or his designated inspector may inspect the actual Installation. 2. That all damage to the roadways and rights-of-way will be repaired to their original condition to the satisfaction of the County Engineer. 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other afteration of the roadway or right-of-way. 4. That Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the rigt*of-way. 5. That the line will be constructed and maintained on the County right-of-way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. That the line or lines will be constructed no less than twenty-four Inches (241 lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2) below the center of the roadway. 7. That all sites will be barricaded during the construction period. Construction of this line will begin on or after the L` day of~eynbw, j .Lqo~ Firm: VAZ\\b0 (r\ gJ.O . By: ,,>r e- n Co-, Title: Le-re-,0.A A-\O- ~G o e- y, Address: Lo. 5 O .rn i X411 ' C ree!:- fOar"G Rd VNe 1\~0 Phone: `7 -le O- 1`"1 i APPROVED BY COMMISSIONERS' COURT ON: / O Date R 0/2619 ! ~'V\ S Judge 1~~ X95 WELLBORN PECIAL UTILITY DISTRICT COUNTY ROAD RIGHT-OF-WAY PROPOSED WA TERL I NE S LOS AOBLES ROAD RIVER ROAD WHITES CREEK ROAD HOPES CREEK ROAD 1. ALL AS 2. ALL CC 3. ALI„ HC 4. BORE ( 5. CASING 6. PIPELIN GENERAL NOTES FOR PIPELINE INSTALLATION ON COUNTY R.O.W. BRAZOS COUNTY 'RL/NES ON COUNTY R.O. W. THAT PARALLEL SUCH R.O. W. WILL BE INSTALLED ON ALIGNMENTS ON PLANS. NO CHANGE IN ANY ALICNMENT WILL BE MADE UNLESS APPROVED BY THE PROJECT AND COUNTY ALL PARALLEL WATERLINES WELL HAVE A MINIMUM COVCR OF 30". ALL WATERLINE 'S WILL BE INSTALI_CO A MINIMUM OF 36" BELOW PAVEMENT SURFACE AND DITCHES. JTY ROAD CROSSINGS WILL BE BORED AND ENCASED. 'S WITH CASING OF 10" DIAMETER OR GREATER WILL BE DRY GORE ONLY _NING SHALL BE IHE SAME DIAMETER AS LINE OR CASING BEING INSTALLED. 0 EXTEND FROM DITCHLINE TO DITCHLINE . MARKERS WILL BE INSTALLED AT ALL CROSSINGS ot• JUM F. FWAItE \ M19 M SEAL OrFEM11113. 0/ THIS mMt~~MA M/nvr1A.D >tr r.=9 an fnetwmt»t th. anew ER will P'oPiortY titwet .ALllm owN may mahf and rotah eepAm Aw i1Awmatlom 9Ad mft mm bo"vw fhb 4ra.~1q sW not be mead wtNovt rtlttan autAatmtlom by Cho avaplEER. SPECIAL UTILITY DISTRICT tlwos COIPITY COUNTY ROAD RIGHT-OF-WAY PROPOSED WATERLINES II by J.F. FONTAINE 6 ASSOCIATES. INC. Patruna. T.11w COLLEGE STATION BRUSH pc E AIRPORT r ' A ~ I X N A L pF sRg2ps WELLB u T~ drto m "iv ~m hp 30 WELLBORN SPECIAL UTILITY DISTRICT JEMY r• TWAIN[ r L • . n~• OMAR on rm h, b°~,,~ °,,,aua„ co Swos coLwy OUNTY ROAD RIGHT-OF-WAY maw ~ ~ ' p ow "'!~o "°""'r "ad aro.a+~ anoo not ea ..,..a "'O"iratim l PROPOSED WATERLINES KEY MAP orvx um e u E p TIC KAL AM MI P6 THIS MxvKHT V03 AuTVM by rp faun F Am r L Wass .www b J.F. FONTAINE 8 ASSOCIATES, INC. Pdwlrn, TRR . . a smog" 1, awc SME Y + soon' 01MM NQ t711w0¢ i-w 1 OI I swiss, qj I I cu I I U LOS &BLES ROAD DRY BORE do ENCASE 40' OF 12- PVC I W/18' STEEL PIPE ENCASEMENT EX. .2 112 x':. ~ +:S,sw}~ ~ .p.kA~.+.I _ ~3 ~'~.I~~ET...•:•i f•~~riT~ ,•'•'•r 7~i ~'u•I I.~Cl~. ?"►:~~T~.T...~~r; •►~•r;:~..yi~:s~=,'r.f~: • . Y L "!$ROP.y1 PROP. PROP. j , e 12 G ling PGWQrliffc £oscmcnt l Eristlnq Po*vrllns Eco mint ScAlL. WELLBORN w a o w 100 SPECIAL UTILITY DISTRICT +cru.E nrr B*AZ M c04WY eow, COUNTY ROAD RIGHT OF WAY - - PROPOSED WATERL INES dr w1A17q r a ewwc AIO ILL rawvw ■anawso A O 4 M~YOi7r r t ~e~o n ro you wsrw or 1g M 1fM W ~r / ABt N me M 04 rAl A WfO o T IqT « aPm 0 mA + o a A~~ A a m MK R/OI f11f wT101 Or. FWTAIIA< A AMU TESL MC. .~pQ a ow NCR v ♦ I. rORNi min N0 Pwamw TOM DRAWK N0. CWQJ SHMr 3 Or 6 $WETS F AV , "l-v .ki_ - h w WHITES G EK ROAD N DRY &ORE L- ENCASE 40' OF 12' PVC W/18- 5 1 PIPE ENCASEMENT 1 1 1 1 Whites Creek Rcf. ti % ~y EX. 4~ PROP. 12" - P OP sl ~ t V. ,F ► JS" Ee~emr~t AK 5' f a+t 1 V 1 Q ~ 1 1 WELLBORN so Zs o b0 loo SPECIAL UTILITY DISTRICT • scat nTr swos. Count '~m ` mo INC COUNTY ROAD RIGHT-OF-WAY I , PROPOSED WATERLINES nta wa+N ro ~ neaowww a rt s r~acFn tK a ~ taanrc ~ wnn~ta rt ■ wtasrr® ~o rw no+rrm it M 0 sl~t 1E ~ ~ uno voop w w. A K :M t7~i1t~ fIWT wanol I COlt ~ MIKT > .1 F. F&ffAME A ASSWIAVS. INC. J 1 . ~ ~ al w A I. maw a M i L q/NfNy fitrr WAYMC 140. OM4 SWU 4 OF @ SNF.M Ala, W O .1 ' ~4 tu • W41TE"5 CREEK ROAD DRY BORE do ENCASE 40' OF 12" PVC W118- STEEL PIPE ENCASEMENT " w ;l:. W 40- :r • ~ ~ ~ite's Creek Rd.,: - • ~ ~ 4 ' ~~i~'~i ~ 7TR rT'~ ~ 1~►4~ T•T-. ~Y1 `r'.~~! ~!1/M~~ r • T. 3 '}rr . r . • 2 GV • t5' Eoscn,ent L PROP- 12" \ LiS' Easement CREEK CROSSING OPEN CUT & ENCASF 70' OF 12 " PVC \ W/15- STEEL PIPE EN ASEmENT SCALE: WELLBORN a Sa Zs o so too SPECIAL UTILITY DISTRICT SCAC£ Fm &was, cowl-r COUNTY ROAD RIGHT-(F-WAY tom. PROPOSED WATERLINES 1O wf11R'* ANO wa wam"Im m A \ w poww" a i r'ONGK t .oaa+= R 6 A000mm 0" vm IIOII® n 1~t tr,~ 4M M t ro i tNem rlwW["tar mm s falfanm M J. F. faNiAME ASSOCIATES, pK. some c« +f: a r. roww 0 ANN"& MG Nwww 1~w - mAwso r4 eVos 916ST s of E &,*m ~ radiw ;'n, J „ I ~ 11 Il ,j ~v~ Q III I T II II 1 j1 HOPE'S CREEK ROAD DRY BORE do ENCASE 40' OF 12" PVC W118" STEEL PIPE ENCASEMENT ti • p Ic, I s SCAM 50 25 0 50 too SCALE PUT >w o 4 XL §0~1p M R■ K 114/'D1f1 v A I. mmANO A isomwaL a0 M~ltO m rOu A A laflFi IIA•9R Alb W1Y IO/ ! OI~♦m M" A IOIrtAm w A"A1Al /IG 1 r>7W R WELLBORN SPECIAL UTILITY DISTRICT EPAZOS, COUNTY COUNTY ROAD RIGHT-OF-WAY PROPOSED WATERLINES 0MIAMM M J. F- FONTAM & ASSOCIATES OK. I'd~N,R Tam NC NG CRPM SHEET 11 or B SI5 FILED BRAZOS COUNTY BRYAN. TEXAS NOTICE OF ADDENDUM TO THE AGENDA 1004 SEP 10 P 2: 22 F td. CtlUt1 i Y CLERK 8-irMN. TEXAS BRAZOS COUNTY COMMISSIONERS COURT THE C TUESDA COURT N SUITE 11 MISSIONERS COURT WILL MEET IN REGULAR SESSION ON SEPTEMBER 14, 2004 AT 9:00 A.M. IN THE COMMISSIONERS OM OF THE BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, BRYAN, TEXAS. In additio to the regular agenda, the Commissioners Court will consider and take action on the foll ing item(s): Approval an addendum to the Agreement with ACS/Government Records Services for providing mputer services and adding internet services and back history additions. previously bled at the September 7, 2004 meeting The Brazos CNInty courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive ser ces must be made two business days prior to the meeting. To make arrangements, call (979) 361-4102. UM TO THE PROFESSIONAL SERVICES AGREEMENT FOR PROVIDING 'ER SERVICES IN BRAZOS COUNTY - ADDING ADDITIONAL INTERNET SERVICES AND BACK HISTORY ADDITIONS TO AGREEMENT STATH OF TEXAS OF BRAZOS KNOW ALL MEN BY THESE PRESENTS: This aeement made this June 11, 2004, by and between Brazos County "Client" herein and ACS/ government Records Services, its successors or assigns, "ACS/GRS" herein. Where, ACS/GRS will be engaged in and furnishing such service, internet services located at www. t aslandrecords. com. ACS/ S is fally equipped, competent, and capable of delivering such services and equipr_ient locate off site. NOW TNESSETH: TE ! AND PAYMENT BY CLIENT: That f and in consideration ACS/GRS will place the Brazos County Clerk's records (indices and in i ges) on-line beginning a and on a go forward basis. The pricing is inclus of the pricing in place with the 20/20 existing system agreement. The revenue derived from t searching of the records on the internet will be rebated to the county by deducting the amour of money ACS receives from the internet searches from the County Clerk's monthly invoic ACS will charge a 10% administration fee to collect and disburse the internet searcher chargc 3. The per copy price and subscription fee will be set by the county since this is a revenue item f the county. The county will have the option of adding the existing land records including indice and images at a flat cost for each year of history. The cost for Brazos County will be: $1,000.)0 per year of history back to 2000. Back images corresponding to existing indices will be bill at $.55 per instrument set and will be attached to the corresponding indices. This proce re includes film to image conversion and attaching to the indices back to 1994. The cottract period will coincide with the existing agreement in place. The back history images and indices will be billed in one invoiced amount. Back ages will be billed as the work is completed and to the satisfaction of the county clerk. The c my clerk will be in complete control of how many years of back images are converted. is due under the terms of this contract shall be payable to ACS/GRS at its corporate 2800 West Mockingbird Lane, Dallas, Texas 75235. As in evious agreements ACS/GRS expressly warrants that it has employed no third person to solicit or obtain this contract in its behalf, or cause or procure the same to be obtained upon comp sation in any contingent, in whole or part, upon such procurement, or in compensation for set % ices in connection therewith, any brokerage commission or percentage upon the amount receiv le by it hereunder; that it has not in the contract price demanded by it, included any sum by re n of any such brokerage, commission or percentage; and that all monies payable to it here er are free from all obligation of any other person for services rendered, or supposed to have en rendered, in the procurement of the contract. GRS further agrees that any breach of this anty shall from any sums due to become due there under an amount equal to any broke ge, commission, or percentage so paid to be paid or both. ATT ' T: G BRAZOS UNT E~ razos County Clerk BY: Brazos Coun dge DAT11 I? /41 -P t DATE: RECORDS SERVICES BY: DON FAULKENBERRY CE PRESIDENT SALES, SOUT ST DIV. 'IML P a~