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BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
IMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
ON 1 JUNE 2004 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM
BRAZOS COUNTY COURTHOUSE, 300 E. 26'm STREET, SUITE 115,
'EXASo
)cation and Pledge of Allegiance - Judge Sims
;entation by the Convention and Visitors Bureau regarding convention center and
ibility study.
for citizen's input and/or concerns.
ad take action on agenda items 4 - 25
Amendment 03/04-32.1 thru 03/0~
get
'.onnel Change of Status.
ment of Claims.
,roval of the following reappointments to the Workforce Development Board:
~. Ronald Ross c. Bonnie Webb
~. Dr. Henry Hill d. Judy McLeod.
roval of the Treasurer's Report for the Month of April, 2004.
roval of the contract with The Eagle for municipal advertising.
uest by Purchasing for approval to award Bid #2004-026, UNIFORMS Rental, to I -
?orms to Unifirst Holding LP, II - MOP HEAD, III - FLAT ENTRANCE MATS to
K Services.
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Commissioners Court Agenda
I June 2004
Page 2
:luest by Purchasing for approval of Exemption from Competitive Bidding
:luirements for Hunton Trane Services (previously exempted by Commissioners Court
ler the company name of Hou-Tra International).
tuest by Purchasing for approval of Exemption from Competitive Bidding
uirements for Alliance Transportation Group.
,rbval of the following Blanket Purchase Order for professional services for
.oeconomic data collection and forecast study:
a. Alliance Transportation Group -- $37,773.58 (MPO)
luest by Purchasing for approval to award TCDP 2003 - West 28th Street Wastewater
~rovements, to the lowest bidder, Elliott Construction.
Refund Applications for the following:
a. American West Energy d. Alfon O. & Nina M. Quitta
b. Rose Jeanne Hale e. Joseph F. Rasler, Jr.
c. Remedios Mendez f. Christopher Spears
[uest for permission to enter Jeff Arnold's property located off Collette Lane for the
>ose of lowering the water level in the property owner's tank to drain the water from
'culvert under Collete Lane for the health, safety and welfare of the general public.
is located in Precinct 2.
uest from Verizon Communications to construct a road bore in the right of way of
, Pit Road at its intersection with Cedar Rock Court (a private road in the Cedar Rock
livision). Site is located in Precinct 1.
uest from Sprint/United Telephone Company to construct 4 road bores and 3,100 fi.
uried cable installations in the right of way of Kathy Fleming Road to accommodate a
lway improvements project. Site is located in Precinct 1.
tl Plat of O. J. Tauber Estates, 33.764 acres, Andrew J. Lewis survey, A-154, Brazos
.nty, Texas. Site is located in Precinct 2.
lat of Lots 3 and 4, Block 1 & Lots 5 and 6, Block 2 of Tuscany Trace subdivision,
tme 5973, page 008, B.B.B. & C.R.R. survey, A-82, Brazos County, Texas. Site is
ted in Precinct 1.
Jest from developer Jimmy Easterly for a variance to Brazos County's Subdivision and
,qopment Regulations concerning the I000 ft. maximum street length requirement for
tlebrook Subdivision. Site is located in Precinct 3.
Plat of Candlebrook Subdivision, 78.33 acres, volume 4928, page 260, Maria
ns survey, A-28, Brazos County, Texas. Site is located in Precinct 3.
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The Brazos
interpretive
Commissioners Court Agenda
I June 2004
Page 3
quest from Road & Bridge for Bryan Texas Utilities to install a security light on
xzos County property located at 15227 Royder Road in Brazos County, Texas. This
~perty is utilized for parking and storage of Road & Bridge equipment and materials.
e is located in Precinct 1.
>ointment of Commissioner Caldwell as co-liaison for the I.T. Department with
nmissioner Cauley.
ncellation of Commissioners Court on 8 June 2004.
nouncement of interest items and possible future agenda topics.
[1 for citizen input and/or concems.
ency / Board / Committee reports by Court members.
)ort by I.T. (Emie Laney) on plans for the I.T. Department.
avene into Executive Session pursuant to §551.072 of the Texas Government Code to
:uss personnel.
~sider and possible action on the Executive Session.
aunty Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
vices must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
VOL 6
COMMISSIONERS' COURT
REGULAR MEETING
JUNE, 1 2004
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A regular meeting of the Commissioners' Court of Brazos
lnty, Texas was held in the Brazos County Commissioners
lrtroom in the Courthouse in Bryan, Brazos County, Texas,
· inning at 9:00 a.m. on Tuesday, June 1, 2004 with the
lowing members of the Court present:
Randy Sims, County Judge, Presiding;
Eric Caldwell, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4, Absent;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
icials that were in attendance.
The County Judge gave the invocation and led the pledge
allegiance.
The first matter before the Court was a presentation by
Convention and Visitor's Bureau concerning the convention
ter and a feasibility study. Barry Biggar, of the
~vention and Visitor's Bureau emphasized that the type of
~ter and its location are the most important issues when
~sidering a convention center. Mr. Biggar presented the
~ort of the feasibility study.
There was no citizen input/and or concerns.
)L PAGE I
Court meetingJunel,2004 2
The Court next considered Budget Amendment #03/04-32.1
t~ :ough 32.5, which would reallocate funds for, Constable,
P1 ~cinct 2, Narcotics Task Force Grant, Constable, Precinct 1;
ti ~nsfer funds from Contingency to the Commissioners Court;
ar set up a budget for the Narcotics Task Force Grant. On
mc ion Commissioner Peters, seconded by Commissioner Mallard,
Court voted unanimously to approve the budget amendments
a~ submitted, a copy of which is attached.
The Court proceeded to consider the change of status of
~loyees as submitted on the attached Personnel Action
R( 'uests. On motion by the County Judge, seconded by
Cc ioner Peters, the Court voted unanimously to approve
changes with the exception of the personnel action form
f¢ Tony Kutiper and to remove it from the list.
The Court next considered the following Claims as
st mitted by the County Treasurer for payment:
20063441 through 20063640
Or motion by Commissioner Peters, seconded by Commissioner
Cz _dwell, the Court voted unanimously to approve the Claims as
st ~mitted.
The next matter before the Court was the approval of the
f¢ _lowing reappointments to the Workforce Development Board:
PAGE 140
2ourt meeting June 1, 2004 3
a. Ronald Ross
b. Dr. Henry Hill
c. Bonnie Webb
d. Judy McLeod
motion by Con~nissioner Mallard, seconded by Con~nissioner
~ers, the Court voted unanimously to approve the
Lppointments.
2004 to June 30, 2004.
motion by Commissioner
The term for all appointees will be from July
On Peters, seconded by
C Caldwell, the Court voted unanimously to receive,
a ~rove and order filed as submitted the Treasurer's report
April 2004. A copy of which is attached to and made a
t of these minutes.
The next matter before the Court was approval of a
~tractual Agreement between Brazos County and The Eagle
~spaper for advertising in the newspaper. The cost to Brazos
~nty will be $17.34 an inch for daily advertising and $17.84
inch for Sunday/Holiday advertising. The term of the
Ltract is for twelve (12 months commencing on July 1, 2004
terminating June 30, 2005. On motion by Commissioner
ers, seconded by Commissioner Caldwell, the Court voted
~nimously to enter into contractual agreement with The Eagle
~spaper. A copy of the contractual agreement is attached.
The Court next considered awarding the following bid:
Bid No. 2004-026, Uniform Rental
5¢ PAGE
>u~meetingJunel, 2004 4
Pat Howard, Purchasing Agent, recommended
acceptance of the bids as follows:
I Uniforms
Unifirst Holdings LP,
II Mop Head
G&K Services
III Flat Entrance Mats
G&K Services
motion by the County Judge, seconded by Commissioner
:ers, the Court voted unanimously to accept the
:ommendation of the Purchasing Agent and award the contract
as noted. A copy of the bid tabulation is attached.
The Court next considered an Exemption from Competitive
tding Requirements of Local Government
.024(a) (7) (D) for Hunton Trane Services.
2
p chase of captive replacement parts.
Code, Section
This is for the
This vendor was
~viously exempted by Commissioners Court under the company
~e Hou-Tran International. This is a name change only. On
:ion by Commissioner Caldwell, seconded by Commissioner
:ers, the Court voted unanimously to approve the Exemption
o~ Competitive Bidding Requirements.
The Court next considered an Exemption from Competitive
Bi tding Requirements of Local Government Code, Section
2( .024(a) (4). This is for the purchase of Professional
Sc vices-Data Collection/Forecast Study from Alliance
PAGE
iJune 1,2004 5
T~~nsportation Group. On motion by Commissioner Peters,
:onded by the County Judge, the Court voted unanimously to
a ~rove the Exemption of Competitive Bidding Requirements.
The Court proceeded to consider the following Blanket
P ~chase Order:
Alliance Transportation Group MPO $37,773.58
motion by Commissioner Caldwell, seconded by Commissioner
_lard, the Court voted unanimously to approve the Blanket
~chase Order as submitted. The County Judge suggested the
:ropolitan Planning Office make a presentation in Court
a~ :er the study is completed.
The Court next considered awarding Bid No. TCDP2003, West
2 h
Street Wastewater Improvements. McClure & Brown
E ineering/Surveying, Inc. recommended acceptance of the bid
mitted by Elliott Construction, Ltd. with a base bid of
$] 9,121.00. On motion by Commissioner Peters, seconded by
sioner Caldwell, the Court voted unanimously to accept
recommendation of Chad L. Mallett of McClure & Brown and
rd the contract to Elliott Construction, Ltd. A copy of
bid tabulation is attached.
The next matter for consideration was approval of tax
r( [und applications from the following individuals and/or
C( S:
PAGE I gq
Court meeting June 1, 2004 6
American West Energy, Over Payment $5,763.17
Rose Jeanne Hale, Over Payment $16.23
Remedios Mendez, Over Payment $54.00
Alfon 0. & Nina M. Quitta, Over Payment $20.79
Joseph F. Rasler, Jr., Over Payment $242.47
Christopher Spears, Over Payment $2,016.81
motion by Commissioner Peters, seconded by Commissioner
.lard, the Court voted unanimously to approve the tax refund
a >lications.
The Court next considered authorizing work outside of
c tnty rights-of-way for the health, safety and welfare of the
leral public. The Road and Bridge Department requested
?mission to enter the private property of Jeff Arnold on
.lette Lane in Precinct 2 to lower the water level in
>perty owner's tank to drain the water from the culvert
ter Collette Lane. On motion by Commissioner Peters,
:onded by Commissioner Caldwell, the Court voted unanimously
authorize the work.
The Court next considered the request from Verizon to
lstruct a road bore in the right-of-way of Clay Pit Road at
intersection with Cedar Rock Court (a private road in
.ar Rock Subdivision). The site is located in Precinct 1.
County Engineer noted the following exception:
Brazos County can approve the road bore under Clay
Pit Road only; the road bores under Cedar Rock
Court will require the approval of the subdivision
developer/owner as this is not a county maintained
subdivision.
PAGE I o
:June 1,2004 7
motion by Commissioner Caldwell, seconded by Commissioner
~ers, the Court voted unanimously to approve the request by
~izon and authorized the installation subject to Verizon
ying with the exception noted. A copy of the request is
~ached hereto.
The Court next considered the request from Sprint/Untied
.ephone to construct 4 road bores and 3, 100 feet of buried
~le installations in the right-of-way of Kathy Fleming Road
t accommodate roadway improvements project. The site is
1 :ated in Precinct 1. The County Engineer stated that all
a ~eared to be in order and recommended approval. On motion
Commissioner Caldwell, seconded by Commissioner Peters, the
C ~rt voted unanimously to approve the request from
S ;int/United Telephone and authorized the installation. A
>y of the request is attached hereto.
The Court next considered approval of the Final Plat of
O. J. Tauber Estates, 33.764 Acres in Precinct 2. Richard
ice, County Engineer, stated that he had reviewed the plat
all appeared to be in order. On motion by Commissioner
ers, seconded by Commissioner Caldwell, the Court voted
~nimously to approve the final plat of O. J. Tauber Estates,
32 764 Acres as submitted.
The Court next considered approval of the Re-Plat of Lots
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missionersCou~meetingJunel, 2004 8
~nd 4, Block 1 & Lots 5 and 6, Block 2 of Tuscany Trace
>division in Precinct 1. Richard Vance, County Engineer,
tted that he had reviewed the plat and all appeared to be in
ler. On motion by Commissioner Caldwell, seconded by
~missioner Peters, the Court voted unanimously to approve
Re-Plat of Lots 3 and 4, Block 1 & Lots 5 and 6, Block 2
Tuscany Trace Subdivision as submitted.
The next matter before the Court was a request from
reloper Jimmy Easterly for a variance to Brazos County's
>division and Development Regulations concerning the 1,000
~t maximum street length requirement for Candlebrook
~division located in Precinct 3. Commissioner Mallard noted
tt this request was due to the flood plain. On motion by
missioner Mallard, seconded by Commissioner Peters, the
trt voted unanimously to approve the variance request.
The Court next considered a request by the Road and
.dge Department to have Bryan Texas Utilities install a
:urity light on Brazos County Property located at 15227
rder Road in Brazos County, Texas. This property is
.lized for parking and storage of Road and Bridge equipment
materials. The site is in Precinct 1. On motion by
missioner Caldwell, seconded by Commissioner Peters, the
irt voted unanimously to approve the request.
The Court next considered the appointment of Commissioner
.c Caldwell as co-liaison to the Information Technology
)L PAGE 15&
Cc Court meeting June 1, 2004 9
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along with Commissioner Cauley. On motion by
Cc 'ssioner Peters, seconded by Commissioner Mallard, the
Cc ~rt voted unanimously to appoint Commissioner Caldwell as
cr-liaison.
The next matter before the Court was the cancellation of
t~ Commissioners Court meeting of June 8, 2004. On motion by
Cr 'ssioner Caldwell, seconded by Commissioner Peters, the
Cr ~rt voted unanimously to cancel the Commissioners Court
mc ~ting of June 8, 2004.
There were no announcements of interest items and
pr ~sible future agenda topics.
There were no Agency/Board/Committee reports by Court
mc
Under citizen input and/or concerns, the following
s ~ke:
Pattie Tijerina, with the Information
Technology Department informed the Court that
the Director, Ernie Laney had been
hospitalized over the weekend and could not
present the report to the Court. She went on
to say that the department has been seeking
alternatives to the current TSG software.
They have consulted with the Coalition of
Urban Counties (CUC), and the Texas
Association of Counties (TAC) and are looking
at the "Odyssey" software. TAC is trying to
develop software for counties. She went on to
say that they had met with TSG about problems
and enhancements needed. An enhancement
package is planned for release in January but
PAGE
Co missioners Court meeting June 1, 2004 10
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she needs more information to see how many of
our problems are addressed.
The Court asked her, as co-department head, to
continue working on the problems with the
software because we need to proceed with this
and to also report to Commissioner Caldwell
who is now the co-liaison.
The County Judge asked Mrs. Tijerina to give
the Court a copy of all passwords.
Mrs. Tijerina also expressed concern to Pat
Howard and the Court on the Purchasing
Department's needs. She apologized if the
department was given the impression that the
Information Technology Department was not here
to provide customer service. She will work to
rectify all problems.
At 10:17 a.m. the County Judge announced the meeting
sed to the public so that the Court could meet in
sed Executive Session to discuss personnel under
tion 551.074 of the Texas Government Code.
At 10:35 a.m. the County Judge announced the meeting
~n to the public and announced that no action would be
:en on the Closed Executive Session.
There being no further business to come before the
irt, the meeting was adjourned.
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foregoing minutes of the Commissioners Court meeting held
e 1, 2004 have been examined and are approved in open Court
s the ~_~k day of ~--~C~
nty, Texas.
~dy/~ms
ln~y Judge
, 2004, in Bryan, Brazos
Eric Caldwell
Commissioner, Precinct 1
~ne Peters
missioner, Precinct 2
cKoen~n[ sMs 2 lo ln; r~, Precinct
?ey ~e~, ~JV /-
uniskioner, P~eci~ct ~
:est:
~n McQueen
ty ClArk -__ ~
PAGE
BRAZO
MEETIN,
Name
COUNTY COMMISSIONERS COURT
ON~&Z~ /¢ 2oo. AT ¢
Organization/Department
BRAZO
MEETIN
~ CO~/~TY COMMISSIONERS COURT
ON ~ // 200q. AT
N;
Organization/Department
· - /
VOL ~_.~.~_.PAGE i5"~
C
members
The follo~
T
2004 bud
¥
condition:
following
A
THE COI~
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2003-2004 BUDGET YEAR
NO. 03/04-32.1 thru 03/04-32.5
this the 1st day of June 2004 at a regular meeting of the Commissioners' Court, the following
ere present:
Randy Sims, County Judge, Presiding
Eric Caldwell, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
ng proceedings were held:
AT WHEREAS, on I June 2004 the Court heard and approved a budget amendment for the 2003-
year for Brazos County, Texas.
EREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
vhich could not be reasonably included in the original budget adopted 12 September 2003 the
x~endment(s) to the original are hereby authorized, as described on the attached page(s).
OPTED AND APPROVED this the 1 st day of June 2004.
vlISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By:
Original'~uej~?ffice and attached to the
Copies: I County Auditor
I cC 7mnmt~ sTs ~eena;rU~'e~ o art Minutes
VOL PAGE.,I,.,q
BUDGET AMENDMENTS
No. 03/04-32.1
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 302011 672860 DR Equipment - Other 890.00
01 302011 591000 CR DDEA 890.00
Constable i recinct 2
To reallocal
funds to allow for purchase of taser gun.
BUDGET AMENDMENTS
No. 03/04-32.2
FD ] DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
32 / 2821 808900 282104 CR Vehicles 14,973.00
32I 460600 CR Program Income 14,973.00
'itsk Force Grant
]Narcotics ']~.,
ITo set up b~ t! lgct as approved by Criminal Justice Division dated 5/18/04.
s will be 5reded by NTTF Program Income.
VOL ~(o PAGE,,./b0
BUDGET AMENDMENTS
No. 03/04-32.3
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
32 2821 672860 282104 DR Equipment- Other 15,000.00
32 2821 516150 282104 CR Regular Wa~es 11,580.92
32 2821 518100 282104 CR Longevity 41.40
32 2821 531000 282104 CR FICA 918.80
32 2821 532000 282104 CR Retirement 983.00
32 2821 533000 282104 CR Group Insurance 988.88
32 2821 538000 282104 CR Worker's Comp .433.20
32 2821 539000 282104 CR Unemployment 53.80
Narcotics '] ~sk Force Grant
To reallocal d budget as approved by Criminal Justice Division dated 5/18/04
This does n I require C unty funding and is presented for informational purposes only.
I]
VOL 5& PAGE / Lo /
]] BUDGET AMENDMENTS
No. 03/04-32.4
FD [ DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 I 110001 720300 DR Professional Fees 7,000.00
01 / 110015 611300 CR Contingency 7,000.00
]Commissie er's Court - To move moneys from Contingency to allow for the additional fees incurred
for the arc ectual changes to the Exposition Center plans to recreate the space of the Brazos Center.
VOL 5 ~, PAGE / ~,~
BUDGET AMENDMENTS
No. 03/04-32.5
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 301011 617400 DR Telephone 2,025.00
01 301011 608500 CR Video System Supplies 56.00
01 301011 611100 CR Conference & Seminar Fees 427.00
01 301011 618800 CR Utilities 200.00
01 301011 652000 CR Copier Maintenance 100.00
01 301011 653500 CR Gasoline 200.00
01 301011 673420 CR Furniture 642.00
01 301011 711190 CR Janitorial Services 400.00
Constable recinct 1
To realloca' funds to cover estimated cost of telephone service for remainder of FYE 03-04.
· . ~ ×/~
VOL_5(~ PAGE / ~
COl
DEP
PUt1
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Apprc
Count
(This
PERSONNEL CHANGE OF STATUS
IT DATE:
,RTMENT:
'OSE:
June 1, 2004
Personnel
Approve Personnel Change of Status
ITMENT NAME EMPLOYEE NAME ACTION REQUESTED
/IATION KUTIPER, ANTHONY DISCHARGED
CHNOLOGY
'OR'S OFFICE
DENG, FANG
PROMOTION
[CT CLERK
LAVENDER, LINDSAY
RESIGNATION
~E OF THE PEACE
PCT. 2 PL. 2
SARLES, MERRY
RESIGNATION
ed in Commissioners' Court: June 1, 2004 /J // ~ /
Judge's or Commissioner's Signature:
~py to be attached to minutes)
The
We,
Hon,
Corm
exam
of th~
subm
for i~
114.
Witr
Exarr
Trea~
ate of Texas, County of BRAZOS
e undersigned, as County Commissioners within and for Brazos County, and the
ible Randy Sims, County Judge of Brazos Coumy, constituting the entire
issioners' Court of Brazos County, during a regular meeting of said Court have
.ed the foregoing report and have caused an order to be entered upon the Minutes
Commissioners' Court of Brazos County approving said Report as presented and
Ied as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
the Revised Statutes of the State of Texas. (Texas Local Government Code,
s my hand this / dayof ~ A.D. 2~04
Kar~n McQueen ~:~3glZ) 6~D~~.~ Off~
County Clerk, Country of BRAZOS, State of Texas
~ed and approved in open Commissioners' Court this / day of
Eric Caldwell, Commissioner Precinct #1
Duane Peters, Commissioner Precinct ~
Kenny M~---~allard, ~#3
Carey Cauley, Commissioner Precinct #4
rer's Report for the Month of APRII, 2004
VOL PAGE /
VOL, .~ PAGE
~' ..... L~J. UU ~'
Date: Ma'
The
CONTRACT FOR MUNICIPAL ADVERTISING
!5, 2004
To earn a uced ratE; on municipal display advertising published in The Eagle, the undersigned Advertiser
hereby agree to purchs;se space in The Eagle and to abide by all terms and conditions of this Contract.
Starting Date: July 1,2004
Length of Cot 'act: Twelve Months
Expiration Da .: June 3._..__~0. 2005
Rate: Dally: $'[.7.34 inch, Sunday/Holiday: $17.84 inch
In the propos~ system, the City will be guaranteed a set pdce per inch for the contract pedod without regard to
the number o~ ~ches run each month, nor will there be a minimum number of inches required.
This contract I~ based on nine column format. Ads running in reta on s x column format would be converted to
nine column er~Uivalents and the rate applied (as noted above).~,
A carrying ch~.e of 1~% per month will be charged on all accounts not paid in full by the 15 day of the month
following advertising insertion. The Advertise~ also covenants to pay all costs incurred by The Eagle enforcing
this Contract, ~¥1uding collection and attorney s fees (up to 50% of the amount in default) should the Advertiser
default in paYT. Int.
For value received, Advertiser assigns to The Eagle all right, title and interest to all layouts of advertisements
placed with 7 e Eagle which represent the creative effort of the newspaper and/or utilization of its own
illustrations, la 3r, coml:osition or material. Advertiser understands that because of said assijnment, he cannot
authorize phot
publication witl
It is further un
similar or ide
suggesting the
If disaster, we
Publisher shall
(Please print ol
ADVERTISER
~raphic or other reproduction of any such advertising layout appearing in The IF. agle in any other
)ut the express written consent of The Eagle.
erstood that this assignment does not preclude Advertiser from supplying to other publications
ical material or information for production of advertisements by such publications or from
:ontent or form of such advertisements.
( stoppage, newsprint rationing, or other emergency shall cause publishing difficulties, the
ave the right to revise this Contract so as to prorate the available space on an equitable basis.
ype this section)
lrazos County Auditors
ACCT: 216670
Address: 300~ ~st. 26~ Streetc;Suite 117, Bi~/an~, exas 77803
Signed by: .~ ~.~-~-
For The Eagie l
Title: County Judge
(sold by)
CC: Legal Cled
1729 Briarcre
(approved by)
(date of approval)
Joyce Hayes, Classified-Karen Steptoe, Retail Display-Sam Freund
Contra ci:~4bcauditors
· R O. Box 3000
· Bryan, Texas 77805 · (979) 776-4444 o ww%v. th¢¢agle.com
VOL ..qb PAGE/ 7
BID TABULATION 2004 - 026
UNIFORM RENTAL
UniFirst
Description
UNIFORMS
Cost Per Suit
Cost Per Suit with Blue jeans
Set up charges
per suit, if any:
Environmental (Waste
Water) Charges, If Any
Colors Available
Smock each
1) Lab Coat-Mid Thigh each
2) Lab Coat-Impervious each
Flat Sheets each
Standard Pillow Case each
Hand Towel each
MOP HEADS/cost per head
18' Dry
36" Dry
Wet
48" Dry
Spd~ Mop Frames
(including handles)
FLAT ENTRANCE MATS
3'X 10'
3'X5'
4'X6'
Uniform Control System
Delivery charge per mile
Minimum delivery charge
Emergency Charge
Env. Fuel Cha~e
G & K Services
$4.00 per wk/11 sets
$5.25 per wk/11 sets
N/C initially
$2.00 add dudng yr.
$3.95 per week
Assorted
$0.50 each
H°ldings LP
$4.25 per wk/11 suits
$5.25 per wk11 suits
N/C in,ally
$1.00 per invoice
~rted
$0150 each
N/A
N/A
N/A
N/A
N/A
$0~5o each
$0 ach
$0:40 each'
$0:58 each
$ 0~70 each
$0;70 each
N/C
$1;50 each
$3:40 each
$1.50 each
$3.00 each
Bar Code SYStem
N/C
N/C
N/C
$1.00 per location
$0.40 each
$0.50 each
$1.25 each
$ 0.75 each
N/C
$1.75 each
$4.00 each
$2.00 each
$3.00 each
Brazos Ctr. $3.75
Request corrective ac~on
Man to man count or
scanni~ at location
N/C
Centas Corporation
$5.60 per week/11 sets
$5.65 per week/11 sets
N/C initially
N/C
Assorted
$2.55 each
$2.70 each
$2.70 each
N/A
N/A
$0.14 each
$0.60 each
$1.00 each
$0.75 each
$1.15 each
$0.10 each
N/A
$4.00 each
$2.00 each
$3.00 each
Individual Garment
Check Sheet
N/C
N/C
N/C N/C
N/C N/C
N/C
Award: I UNIFORMS to Unifirst Holding LP;usinfl suits with blue jeans for uniform,~
Award: II MOP HEADS & III FLAT ENTRANCE MATS to G&K Services
VOL .5'(,, PAGE
TO:
FRO
Plea~
Con~
a~
E1
K
C:
The
vend
2003.
COI~
PRO
STA'
*Th
nam
MEMO
Pat Howard, Purchasing Agent
Brazos County Commissioners Court
Exemption From Competitive Bidding Requirements
be advised that on this 1st day of June~ 2004, at a Regular Session of the
fissioners' Court on which the follo~wing members were present:
~dy Sims, County Judge
C Caldwell, Commissioner, P c~inct 1
ane Peters, Commissioner, Precinct 2
lay Mallard, Commissioner, Precinct 3
Fey Cauley, Jr., Commissioner, Precinct 4
?ommissioners' Court has
r(s) listed below from the
:004 as follows:
?ANY:
,UCT/SERVICE:
UTE:
determined that there is a need to exempt the
competitive bidding requirement for fiscal year
HUNTON TRANE SERVICES
CAPTIVE REPLACEMENT PARTS
262.024(a)(7)(D)
vendor was previously exempted by Commissioner Court under the company
Hou-Tra International - name change only.
TO:
FR£
Pie:
Con
lq
E
£
The
ven~
200~
CO~
PR(
ST3
MEMO
Pat Howard, Purchasing Agent
Brazos County Commissioners Court
Exemption From Competitive Bidding Requirements
be advised that on this 1st day of June, 2004, at a Regular Session of the
tissioners' Court on which the following members were present:
ndy Sims, County Judge t/f~,a~
ic Caldwell, Commissioner, Preciffct 1 ~
Lane Peters, Commissioner, Precinct 2
~ommissioners' Court has
.r(s) listed below from the
2004 as follows:
determined
competitive
that there is a need to exempt the
bidding requirement for fiscal year
iPANY:
)UCT/SERVICE:
?UTE:
Alliance Transportation Group
Professional Services - Data Collection/Forecast Study
262.024(a)(4)
VOL PAGE
0
VOL ~¢ PAGE
VOL ~ PAGE
VOL 5~ PAG
DEPAR'
DATE O
ITEM: P
purpose
culvert u
is locate
SOURCl
PRESEP
C
BRAZES COUNTY
COMMISSIONERS' COURT ACTION FORM
V1ENT Road and Bridqe NUMBER 560010
COURT MEETING: June 1,2004
· mission to enter Jeff Arnold's property located off Collette Lane for the
Df lowering the water level in property owner's tank to drain the water from the
der Collette Lane for the health, safety and welfare of the ,qeneral public. Site
in Precinct 2.
OF FUNDS: N/A
rATION:
unty will install a pipe in the spillway to reduce the water level. If
~,essary, the County will remove trees and brush to re-structure the
annel. Should it be necessary to remove the existing fence to
;omplish this work, the fence will be re-built upon completion of work.
e will be maintained as needed to ensure proper drainage of water from
~dway.
P.E.
SUBMIT 'ED BY:
Richard .~. Vance,
County E!hgineer
CC04-0[
APPROVED BY:
Commissioner Duane Peters
Precinct 2
__by Commissioners' Court
This Re Jest is A proved ~(or) Denied
Date: ~ 2,~.~--'
15,'~dy/~C0unty Judge
VOL ~PAGE I q~
Tony Jo
Commis
Kenny
Commis
I.
II.
III.
for
from
Eo re
to re
~V.
BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Randy Sims
County Judge
s Duane Peter
>n~r Pet 1 Commissioner Pct 2
llard Carny Cauley, Jr.
ruer Pet 3 Commissioner Pct 4
Date May 24, 2004
LAND OWNER AND ADDRESS
Jeff Arnold
4172 Collette Lane
Bryan, Texas 77808
LOCATION OF WORK
4172 Collette Lane~ Bryan, Texas
)ESCRIPTION OF WORK TO BE DONE Permission to enter your property
e purpose of lowering the Oatek level in your tank to drain the water
he culvert under Collette Lane. We will install a pipe in the spillway
uce the water ievei, im.,mayr:be necessarycto remove some trees and brush
structure the channel. If:it, is necessary to remove existing fence to allow
MAINTENANCE YES x NO
F YES, ESTIMATED FREQUENCY OF MAINTENANCE as needed
(Owner ill be notified prior to maintenance)
~o72;d ~ gVinaent:,P.E- £ '- ' - - ' 'g~Way
O.e s n tur :
II
Agent
DEPA
DATE
ITEM: R~
of Cla~
Subdivisk
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
Road and Bridqe
NUMBER 560010
MEETING: June 1,2004
uest from Verizon Communications to construct a road bore in the ri.qht of way
Road at its intersection with Cedar Rock Court (a private road in Cedar Rock
Site is located in Precinct 1.
SOURCE FUNDS: N~
RE(
1) , work will be permitted between front slope and/or back slope.
2) installation(s) shall be constructed in designated utility easements, if applicable. If no utility
ease ~ent exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or
2) case of a road bore, perpendicular to the right-of-way line.
3) :learing of brush, trees and other obstruction is necessary, it shall be the Applicant's
res ~sibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4) line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be
co~ cted by an independent geotechnical testing firm; copies of all test results shall be furnished to
the ( :ice of the Brazos County Engineer.
5) nstruction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
for Streets and Hi.qhways, published by the Texas Department of Transportation, and all other
and Federal laws governing utility construction.
NOTES/El .~:
bor~
dev
ACTION F
County can approve the road bore under Clay Pit Road only; the road
~ under Cedar Rock Court will require the approval of the subdivision
loper/owner as this is not a county maintained subdivision.
-'_QUESTED OR ALTERNATIVES:
SUBM~I~, ~ APPROVED BY:
Richa~ [:.l~/ance, P.E. Commissioner Eric Caldwell
County Enl~ineer Precinct 1
CC04-0591 I
TDhait::Requ "s2//~/P ~~/. Denied E] bY C°mmissi°ners' C°urt
Ra~ ly,~Cou~ty Judge
VOL PAGE lo°/
DEPA R'
DATE O!
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
VIENT Road and Bridge NUMBER 5600'10
COURT MEETING: June 1,2004
ITEM: R
3,100 ft. ~
aooomm~
auest from Sprint/United Telephone Company to construct 4 road bores and
buried cable installations in the right of way of Kathy Fleming Road to
late roadway improvements project. Site is located in Precinct 1.
SOURCE
REQUIRE
1)
2)
ea
2)
3)
res
4)
cor
the
5) (
Der
Stal
NOTES/E
ACTION
3FFUNDS: N/A
VIENTS:
) work will be permitted between front slope and/or back slope.
installation(s) shall be constructed in designated utility easements, if applicable. If no utility
~ent exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or
the case of a road bore, perpendicular to the right-of-way line.
;leafing of brush, trees and other obstruction is necessary, it shall be the Applicant's
risibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
ich line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be
Jcted by an independent geotechnical testing firm; copies of all test results shall be furnished to
rice of the Brazos County Engineer.
instruction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
es for Streets and Highways, published by the Texas Department of Transportation, and all other
and Federal laws governing utility construction.
:CEPTIONS:
~QUESTED OR ALTERNATIVES:
SU/~. I~ ~ APPROVED BY:
Ric'~a}d FI ~Vance, P.E. C-~missioner Eric Caldw'ell
County Er~ineer Precinct 1
This ReqUest is .Appr. oved ~ / Denied [] by Commissioners' Court
Date: . '11 ~,'/~/~:).~"' ~
VOL 5~ PAGE Io°2.
I/
ATT~ Richard F. Vance
Braz~ County Engineer
26171~V. HVVY 21
Brya,,I Texas 77803
W.O. 36303205
Dear
Form
Inc. p
right-,
IMPR
8' of
exte~
IMPE
of the
come
the ro.
UNIMI
trees
of the
Not a
BRU:
-
notice is hereby given that the United Telephone Company of Texas,
)oses to install buried communications cable upon and along the
-way of county roads in Brazos County, Texas, as follows:
~VED ROADS (paved) - The contractor will plow cable in back slope with
;Iht-of-way line. Pipe will be bored under all paved county roads
ng from ditch line to ditch line with a minimum cover of 30".
VED ROADS (gravel) - The contractor will plow cable in the back slope
3ad, one track of the plow tractor on the back slope the other may
the shoulder of the road neither whole tractor or plow will be on
surface.
lOVED ROADS (dirt) - Same as improved, unless because of ditches,
~d other terrain features, it is more practical to plow in the center
)ad. In these cases, the cable will be plowed in the center of the road.
licable in County.
DISPOSAL - Any brush, trees, etc., that are cut will be burned or
disposed of and not left in the ditch. Rocks brought up by tractor or
plow ~i~l be disposed of.
/
DEPTIJtOF CABLE - All cables will be placed at a minimum depth of 30"
excep! ~/here crossing dams or ditches, at which locations the depth of
cable~
The ~
1. Th
Er
an
~ill be at a minimum of 36".
lwing are requirements which are made on the contractor:
plowing equipment shall be subject to the approval of the
ineer and the Public Authorities having jurisdiction over highway
road rights-of-way.
2. Tl~equipment and construction methods used by the contractor shall
be~such as to cause minimum displacement of the soil. The slot made
inlt~e soil by the cable plow sh'all be closed immediately by driving
a I?hicle track or wheel over the slot or by other suitable means.
II
3. D~age to banks, ditches, driveways, and roads caused by the equipment
· shlaJll be immediately repaired to the satisfaction of the Engineer and
Ptlll~lic Authorities having jurisdiction over highway and road dght-of-
wllwhere involved.
4. Trenches Shall be promptly back-filled with earth, and mechanically
ta~llJped at six (6) inch lifts so that the earth is restored to original
gr;ii~e to assure no hazard to vehicular, animal or pedestrian traffic.
N( renches shall be left open overnight.
Th usual 10%fees withheld from contractor until repairs are made
sa' ;factory with Engineer and Public Authorities having jurisdiction
of ;]ht-of-wayinvolved. /47/Z~,,_. /
VOL
Braz
date
equil
such
The
fine,
writt(
ao
At an
shall
the st
Pleas~
hours
repres
The Io
attaCh
Const[
June
spRIN
BY ,~
TITLE
P.O.
Hut
County will not be held liable at'any future
)r accidental damages to the buried cable plant by road working
nent such as maintainers, hole diggers, etc. In the event of
amages the Telephone Company will be notified immediately.
)unty Commissioners Court may require the owners to relocate this
r valid reasons under the law, by giving thirty (30) days
notice.
Where communication facilities are located on county
road ROW the Telephone Company will relocate said
facilities at no expense to the County.
Where communication facilities are located on private
property the county will reimburse the Telephone Company
for the relocation of said facilities.
)lace where a communications line crosses over a county road, it
constructed and maintained at.least eighteen (18) feet above
ace of the traffic lane.
notify fody-eight (48)
rior to starting construction of the line, in order that a
ntative may be present.
~tions of the proposed lines are more fully shown by the copies
~Ito this notice.
L!~c'tion of this line will begin on or after the 1st day of
] , 2004. ' --
/UNITED TELEPHONE COMPANY OF TEXAS, INC.
~etw°rkv~n'~n~'er I[ Donald DATE: 5/18/2004
2077
TX 77347-2077
County Judge f%Commi~sioners Court
-'~_ r~L'z~--z) ~ COUNTY
VOLS{ PAGE
DEPARTI
DATE OF
ITEM: Co
variance
1000 ft. rr
would exc
Site is loc
SOURCE
NOTES/E
SUBMIT'T
Richard F
County E~
CC04-06:
This Re(
Date:
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
ENT Road and Bridge
NUMBER 560010
~,OURT MEETING: June 1,2004
sider and take action on the request from developer, Jimmy Easterly, for a
Brazos County's Subdivision and Development Requlations concerninq the
~ximum street lenqth requirement for Candlebrook Subdivision. The lenqth
,ed the maximum amount by 1200 (+) ft. See attached letter of explanation.
:ed in Precinct 3.
)F FUNDS: N/A
;CEPTIONS:
!D BY:
Vance, P.E.
ineer
APPROVED BY:
Commissioner I~ny Mallard~Precinct 3
~stis.A_pgroved b" (or) Denied
d¥~ ~ount¥ Judge
,by Commissioners' Court
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTF
DATE OF
ENT Road and Bridqe NUMBER 560010
;OURT MEETING: June 1,2004
ITEM: Col
Utilities to
Road in B
Road and
SOURCE
PRESEN'I
ACTION F
;ider and take action on request (from Road and Bridqe) for Bryan Texas
lstall a security li.qht on Brazos County property located at 15227 Royder
~zos County, Texas. This property is utilized for parking and stora.qe of
Irid.qe equipment and materials. Site is located in Precinct 1.
)F FUNDS: N/A
~TION:
--QUESTED OR ALTERNATIVES:
SUBMITTI D BY:
R~E.
County Er~ineer
0004-06511
This Reqt , is. Appr. oved /~(or) Denied
D ate: ,s. '/~'-.~;:~-~' ~
Rat Jy Sin~ ,, Cou~'~ Judge
APPROVED BY:
Commissioner Eric Calerwell
Precinct 1
)gLo
by Commissioners' Court
BTU LIN£ DESIGN PAGE 02
Te×a.s~ ~
"Cu.s~omer'
ag're~
not5
refe:
component~
responsibility
two (72)
4. B'D'j
monthly r'ate
No.
5. Custo:
Investigate #
t_5 7 g
Serv/ce Addre:
BRYAN TEXAS UTILITFES
Municipal & Rural
AREA LIGHTING AGR.EE~I~[ENT
of County,
of B wan Texas Uti/it/es of the City of Bt can. hereln ,~,,er r~f, erred to ~s
uests Bryan Texas Utilities, herein~%r ref:erre'd to as BI-J' to /nstall
s'a/d Customer's prom/sos on the fo[lo~Sug tee'ms a~d cond/tions:
agrees to keep the light in place for aperiod of not less tha~ two years.
expiration ofth/s two-year contract, the customer may terminate tkis
at any time with a wrY. ~rten tNrry (.30) days notice. BTU reserve, the
cancel this agreement at any t-/me w/th a written thirty (30) days
at their discretion. See Attachment '%- which is incorporated bv
o~'nerskip of ail light lux'rares ~d ali mater/als used to install the
:n Customer's premises. Accordin.*lv. BTU wSlI maintain ali li_=hts free of
where equipment is defectbTe'~d/or fails duc to norrna~ wear ~md
representative of BTU' shall be permitted to emer Customer's
reasonable t/mos in order to instal/, m~ke any necessary repa/rs, mai.uta/n
is responsible for payment of rep&- or replacement of ail equipment
are damaged by vandalis-..m Fur-duet, it is the Customer's
not/_f'y' BTU' when a lizht fails, a~d B!U Mi/repair same wi~in seventy-
if not unreasonable to d~o so.
to inst~I1 ~ '" :lights for wi:ich the customer a~e:s to pay a
pre,cfibed by ordnance. TN~ amotmt i~ to be billed to ~he Customer's
Premise No. and Meter No.
has read and understands this a~eement and the attached page.
Customer's Signature
Contract Date
8-2000
VOL E
See Reverse Side for Attachme.,