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HomeMy WebLinkAbout2004-04-20-6:30PM-RegularTHE CC SESSIO! 3232 BR/ 1. In 2. C~ Consider 3. B~ 4. P~ 5. Pt 6.A all 7. R~ fo or 8. Ai of w] 9. Al H~ BRAZOS COUNTY BRYAN, TEXAS BRAZOS NOTICE OF MEETING AND AGENDA COUNTY COMMISSIONERS COURT /IMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR ON 20 APRIL 2004 AT 6:30 P.M. IN ROOM 102 OF THE BRAZOS CENTER, ~RCREST DRIVE, BRYAN, TEXAS. ocation and Pledge of Allegiance - Commissioner Cauley for citizen's input and/or concerns. nd take action on agenda items 3 - 15 tget Amendment 03/04-26.1 thru 03/04-26.3 sonnel Change of Status. 'ment of Claims. ,>roval of an Interlocal Agreement with the City of Bryan for Inmate Services, ,wing the Jail Division to use County inmates for City work projects that benefit zos County. luest from Sheriff Chris Kirk for approval of a payment authorization for Varsity Ford repairs to Brazos County Sheriff's Office vehicle unit # 101. Amount of the purchase er was $45.00; amount on the invoice that Brazos County owes is $367.17. ~roval of the nomination of Mr. Nathan Jones to the Solid Waste Advisory Committee 3razos Valley Council of Governments. Mr. Jones will replace Mr. Ronnie Fontenot, is retiring, as Texas A&M University's representative on this committee. roval of the appointment of Mrs. Fran Lamb as a new member of the Brazos County torical Commission. 10. 11. 12. 13. R 10 14. R lo R S~ 15. P~ fc 16. P~ th 17. A th 18. A 19. C 20. A 21. A Commissioners Court Agenda 20 April 2004 Page 2 The Brazos must be mac tuest by I.T. for approval to purchase software, data conversions, training and ~enses related to the installation of software from Sungard Pentamation. uest the Purchasing for approval to dispose of surplus property, which received no tuest by Verizon Communications to construct a road bore and 200 feet of buried ,le installations in the right of way of Democrat Road. Site is located in Precinct 1. :eptance of Cox Communications' cost estimate of $4,665.46 to relocate power supply 500 P3 cable on Cain Road to accommodate Jones-Butler Road construction. Site is tted in Precinct 1. tuest by Road & Bridge for permission to enter private property owned by Eddie Mize ated off Mize Road to extend the road embankment out at an eroded area along Mize ad for drainage purposes and for the health, safety and welfare of the general public. is located in Precinct 2. ~entation and approval of the Brazos County Commissioners Court minutes for the .owing 2003 dates: a. 2 December 2003 b. 9 December 2003 c. 16 December 2003 d. 16 December 2003 e. 23 December 2003 Regular Meeting Regular Meeting Regular Meeting Workshop Regular Meeting sentation of the report on the Financial Status of the County by the County Auditor for reporting period ending March 2004. mowledgement of Changes to the County Auditor's Office Positions as approved by District Judges. nouncement of interest items and possible future agenda topics. for citizen input and/or concerns. ncy/ Board / Committee reports by Court members. OUrn. :nter is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services two business days before the meeting. To make arrangements, call (979) 361-4102. COMMISSIONERS' COURT REGULAR MEETING APRIL 20, 2004 Cc Cc 2 o pl t? At Je A regular meeting of the Commissioners' Court of Brazos lnty, Texas was held at the Brazos Center in Bryan, Brazos lnty, Texas, beginning at 6:30 p.m. on Tuesday, April 20, )4 with the following members of the Court present: Randy Sims, County Judge, Presiding; Eric Caldwell, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and [icials that were in attendance. Commissioner Cauley gave the invocation and led the ~dge of allegiance. Under citizen input/and or concerns, the following spoke: Karen Hall - had issues with the cost of the special election held for the annex at the Expo Center. She sited the $30,000 cost for the election itself plus the $21,000 for the consulting firm. She hopes to see in the future, that the County holds this type of election in November, not handicap the opposition and let everyone have a fair shot at the information. The Court next considered Budget Amendment #03/04-26.1 :ough 26.3, which would reallocate funds for the County :orney, Information Technology Department and the Sheriff- _1 Administration. On motion by Commissioner Cauley, Page 30 Commi 0 Cou~meetingApril20,2004 2 :onded by Commissioner Peters, the Court voted unanimously approve the budget amendment as submitted, a copy of which attached. The Court proceeded to consider the change of status of >loyees as submitted on the attached Personnel Action uests. On motion by Commissioner Cauley, seconded by sioner Peters, the Court voted unanimously to approve changes as submitted. The Court next considered the following Claims as mitred by the County Treasurer for payment: 20062022 through 20062246 motion by Commissioner Peters, seconded by Commissioner tley, the Court voted unanimously to approve the Claims as ~mitted. The next matter before the Court was the approval of an ~erlocal Agreement with the City of Bryan for Inmate ?vices, allowing the Jail Division to use county inmates for ~y work projects that benefit Brazos County. The Interlocal ~peration Act, Texas Government Code, Chapter 791 authorizes .s action. On motion by Commissioner Peters, seconded by sioner Caldwell, the Court voted unanimously to approve Agreement. A copy is attached. Page Commissiot a i f¢ se t¢ MI Bz Cc Cc h~ Cc Cc Hi r~ rs'CounmeetingApril20,2004 3 The Court next considered a request from the Sheriff for )roval of a payment authorization for Varsity Ford. The roice exceeded the amount on the purchase order. This is repairs to unit #101. On motion by Commissioner Peters, onded by Commissioner Cauley, the Court voted unanimously approve the payment of $367.17 to Varsity Ford. The next matter before the Court was the nomination of Nathan Jones to the Solid Waste Advisory Committee of the zos Valley Council of Governments. On motion by missioner Peters, seconded by Commissioner Caldwell, the irt voted unanimously to approve the nomination of Mr. ~han Jones to the Solid Waste Advisory Committee. The Court next considered the appointment of Mrs. Fran lb as a new member of the Brazos County Historical mission. On motion by Commissioner Cauley, seconded by missioner Mallard, the Court voted unanimously to approve appointment of Mrs. Fran Lamb to the Brazos County torical Commission. The next matter for consideration by the Court was a uest submitted by the Information Technology Department for roval to purchase software, data conversions, training and >enses related to the installation of software from Sungard ~tamation. On motion by Commissioner Cauley, seconded by ¥ )1 Page /32 Commissiot Cc DE rE b' cc ir b, C ar at Cc SI C¢ rs'Court meetingApril20,2004 4 missioner Mallard, the Court voted unanimously to approve request in the amount of $148,056.00. The Court next considered a request by the Purchasing artment for approval to dispose of surplus property that :eived no bids. On motion by Commissioner Peters, seconded Commissioner Cauley, the Court voted unanimously to approve request. A copy of the list of surplus property is ached. The Court next considered the request from Verizon to tstruct a road bore and 200 feet of buried cable ~tallations in the right-of-way of Democrat Road. The site located in Precinct 2. The County Engineer stated that all >eared to be in order and recommended approval. On motion Commissioner Peters, seconded by Commissioner Cauley, the irt voted unanimously to approve the request from Verizon authorized the installation. ached hereto. The Court next considered A copy of the request is acceptance of Cox ~unication's cost estimate of $4,665.46 to relocate power >ply and 500 P3 cable on Cain Road to accommodate Jones- let Road construction in Precinct 1. On motion by missioner Caldwell, seconded by Commissioner Cauley, the irt voted unanimously to accept Cox Communication's cost )1 5'_q Page Commissim C~ cc g~ Re a] t~ Cc Or or er Cc rs'Cou~meetingApril20,2004 5 imate of $4,665.46 to relocate power supply and 500 P3 le on Cain Road. The Court next considered authorizing work outside of ~nty rights-of-way for the health, safety and welfare of the ~eral public. The Road and Bridge Department requested ?mission to enter the private property of Eddie Mize on Mize td to extend the slope {road embankment) out at eroded area tng Mize Road for drainage purposes. The site is in ~cinct 2. On motion by Commissioner Peters, seconded by missioner Cauley, the Court voted unanimously to authorize work. The Court next considered approval of the minutes of the missioners' Court meetings held in December 2004 on the _lowing dates: Regular Meetings - 2n°, 9th, 16th and 23r° Workshop Meeting - 16~ motion by Commissioner Caldwell, seconded by Commissioner ~ers, the Court voted unanimously to approve the minutes as )mitted. The Court next heard a presentation by the County Auditor the financial status of the County for the reporting period ting March 2004. A copy of the report is available in the lnty Auditor's office. ¥ )1 Page Commis, ' Coun meeting April 20, 2004 6 TheCourt acknowledged receipt of the changes to the lnty Auditor's office positions as approved by the District lges. These changes are at no additional cost to the county. A :opy is attached. Under announcement of interest items and possible future ~nda topics the following spoke: County Judge a) The distribution for the tobacco settlement is 24% higher this year. Brazos County will receive $59,519.93. Commissioner Mallard still wants the Court to meet on investment procedures for this money. Under citizen input and/or concerns, the following s ke: a) Demetrios Basdekas - questioned the Auditor about the county's bond rating. During the past four years it has been AA and he wanted to know if she anticipates any changes. b) Katie Conner, County Auditor - said she did not anticipate any changes as long as the unreserved fund balance is not affected. Under Agency/Board/Committee reports by Court members, t following spoke: Commissioner Mallard a) The Intergovernmental Committee met to discuss the tax freeze, legislative issues that the Governor is supporting, developing one animal control ordinance for the two cities, noise issuance, limiting the number of unrelated persons living in single family residences from four (4) to three (3). Page Commissiot rs' Court meeting April 20, 2004 7 Cc b) The Forest Lakes Homeowners Association met last night concerning the paving of their roads. They complimented the Road and Bridge Department for their help. There being no further business to come before the irt, the meeting was adjourned. Page 36, T? A[ C¢ B~ At foregoing minutes of the Commissioners Court meeting held il 20, 2004 have been examined and are approved in open ~rt this the //~ day of ~. , 2004, in Bryan, zos County, Texas. ~dy S/i/ms -- ~nt~ Judge Eric Caldwell Commissioner, Precinct 1 tne Peters missioner, Precinct 2 3 ?ey'~l--~y,-jr. - / /- unissfoner, Preci~cf4 :est: lnty Clerk ¥ )1 6'5 Page 57 BRAZO: MEETIN( Name COUNTY COMMISSIONERS COURT ON ~14-.~,~' ,-~¢~E,)/ 200q. AT Organization/Department BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2003-2004 BUDGET YEAR NO. 03/04-26.1 thru 03/04-26.3 members The conditi~ following, this the 20th day of April 2004 at a regular meeting of the Commissioners' Court, the following present: Randy Sims, County Judge, Presiding Eric Caldwell, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Clerk proceedings were held: WHEREAS, on 20 April 2004 the Court heard and approved a budget amendment for the year for Brazos County, Texas. an expenditure is necessary due to the necessity to meet unusual and unforeseen could not be reasonably included in the original budget adopted 12 September 2003 the to the original are hereby authorized, as described on the attached page(s). AND APPROVED this the 20th day of April 2004. THE ¢ COURT OF BRAZOS COUNTY, TEXAS. B Original: Copies: County Judge / Clerk's Office and attached to the original budget County Auditor County Treasurer Commissioners' Court Minutes VOL PAGE BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-26.1 4/20/2004 FD D ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 18(~ 01 672860 Dr. Equipment - Other 1,940.00 01 18~ 01 612100 Cr. Court Cost 940.00 01 181 01 591000 Ct. DDEA 1,000.00 1 Coun~ Attorney 3cate budget to allow the purchase of four (4) ABA Xtreme IIIA Fullside bullet ;sts for the Investigators of the County Attorney's office. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-26.2 4/20/2004 FD D ACCT PROJ DIUCR ACCOUNT NAME Increase Decrease 01 141~ 01 672030 Dr. Minor Computer Hardware 1,500.00 01 141 01 616800 Cr. Training 1,500.00 LtionTechnology >cate budget because the projector in the training room needs to be replaced. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-26.3 4/2012004 FD D ACCT PROJ I DR/CR = ' ACCOUNT NAME Increase Decrease 01 28 ~20 715000 Dr. Rental Equipment 1,380.00 01 281 ~20 652000 Ct. Copier Maintenance 1,380.00 / Sheri~ - Jail Administration To re~ ocate budget to allow the pai anent for the lease agreement let on 4/6/04 to replace iers lin the jail. ' /i .:) :~/ ,'_~ CO DEl PUl PU~ BUI] SHE Appl Corn (Thi~ PERSONNEL CHANGE OF STATUS RT DATE: April 20, 2004 ,RTMENT: Personnel P.O..S.E.:. Approve Personnel .C.h.a.n.~e. of Status RTMENT NAME EMPLOYEE ~N~A~M~ ~E .A.C.T.I..O.N..R.E.Q..U.E.S.T.E.D. HASING WOODi ROBIN SALARY INCREASE )lNG MAINTENANCE WOREZ, ERIC SALARY INCREASE [FF'S OFFICE/JAIL EDWARDS, SHAWN ACOSTA, JAIME AULTMAN, CHAD HOLLOWAY, DWAYNE MILLER, BENJAMIN NANCARROW, TERESA POORMAN, JASON TRANSFER TO ANOTHER DEPT. NEW HIRE NEW HIRE TRANSFER WITHIN DEPT. NEW HIRE NEW HIRE NEW HIRE qILE SERVICES RAY, TIFFANY FEW, BELINDA C. BURGESS, HOWARD P. DIXON, MARY LYNN JOHNSON, CHRISTENA R. DISCHARGED NEW HIRE NEW HIRE NEW HIRE NEW HIRE Judge's or Commissioner's Signature: :opy to be attached to minutes) May, 20O4: ("Bryan") a agents; the Interlo~ thc pcffo] maintcnanc~ especially ti areas of thc within thc thc quality conditions c, SCOPE 2. Sep limits. 3. Bry responsibilit TERM ANI 4. This written rcqu, cause, upon terminated t] obligations surviv~ Agreement, INTERLOCAL AGREEMENT BRAZOS COUNTY SHERIFF'S DEPARTMENT INMATE SERVICES THIS INTERLOCAL AGREEMENT is hereby made and entered into this 20* day of by and between the CITY OF BRYAN, TEXAS, a home rule municipal corporation ~ BRAZOS COUNTY, TEXAS ("County"), each acting by and through its duly authorized WHEREAS, the respective participating governments (the "Parties') are authorized by Cooperation Act, Texas Government Code, Chapter 791, to enter into a joint agreement for aance of thc governmental function of prodding selected and specific beautification service through the use of Brazos County SheriWs Department inmates; and WHEREAS, Bryan is desirous to continue to enhance the community's aesthetics, right-of-ways and thc Downtown area, which are both highly publicly traveled and visited )mmunity and the County; and WHEREAS, the County has Sheriff's Department inmates who arc capable of performing :trice work, including minor landscaping maintenance and litter patrol; and WHEREAS, both Bryan and the County recognize that by enhancing the aesthetics hts-of-ways and in the Downtown area, the community portrays a better image, improves life for aH residents and visitors, and creates a more successful environment; and NOW, THEREFORE, the parties, in consideration of the mutual covenants and atained herein, agree as follows: available, the County shall provide Bryan with supervised inmates who can provide minor ad litter patrol services within the targeted areas. :es provided by thc County to Bryan shall be limited to City Projects within the Bryan city sshall, provide instructions and limited training so that inmates understand their duties and TERMINATION kgreement term shall be from the signature date of both parties and terminates upon thc .~ of either party. Either party shall have the right to terminate this Agreement, without en (10) days written notice of such terrainafion. Further, should the Agreement be rights and obligations of the Parties hereunder shall terminate, except that the fights and the Parties that have aeemed under this Agreement prior to the date of termination shall tgreement shall be in full force and effect until such time that either party terminates the identified in Section 4 above NOTICES 6. All deemed following p Bryan: County: DEFENSE 7. Ifa~ pcrformanc~ MISCELL~ totices issued between parties to this agreement shall be in writing. All notices shall be n on the date personally delivered, faxed, emailed, or deposited in the U. S. mail to the City of Bryan Post Office Box 1000 Bryan, TX 77805 Attn: City Manager Brazos County 300 East 26~ Street, Suite 114 Bryan, Texas 77803 Attn: County Sheriff ~F CLAIMS party to this contract is sued by any third party for any acts or omissions arising from the ffthis Agreement, the parties agree that each will hold thc other harmless. NEOUS PROVISIONS 8. . If ..~¥ provision of the Agreement shall be held to be invalid, illegal, or unenforceable by a court or omer tfit~nal of competent jurisdiction, the validity and enforceability of the remaining provisions shall not in ~ly..way be affected or impaired thereby. The parties shall usc their best efforts to replace thc resp.eet.~.ve ~v~on or provisions of this Agreement with legal terms and conditions approximating thc original inte of the parties. of the Sher~ any and all 10. Th on any third 11. No writing and 12. Tiff! This Agreen any lawsuits 13. Fail waiver of th thereafter to or breach e: waived. Fm excuse of an kgreement is the entire agreement between Bryan and the County relating to the provision 's Department inmate services for the specific functions as described above and supersedes ior agreements, arrangements, or understandings, whether written or oral. Agreement is for the benefit of thc parties to thc Agreement, and does not confer any rights mendment to this Agreement shall be effective and binding unless and until it is reduced to gned by the authorized representatives of all parties. Agreement has been made under and shall be governed by the laws of the State of Texas. at and all matters related thereto shall be performed in Brazos County, Texas. The venue of rising out of this Agreement shall be in Brazos County, Texas. re of any party at any time, to enforce a provision of this Agreement, shall not constitute a provision, nor in any way affect the validity of this Agreement or the right of any party fierce each and every provision hereof. No term of this Agreement shall be deemed waived used unless the waiver shall be in writing and signed by the party(ies) claimed to have ~ermore, any consent to or waiver of a breach will not constitute consent to or waiver of or other different or subsequent breach. 14. It countcrpar NOW THE 2004, by az signed by t~ City of Bry Jay Don Wa ATTEST: Mary Lynne APPROVEI Michael J. t2 understood and agreed that this Agreement may be executed in a number of identical each of which shall be deemed an original for all purposes. EFORE, this Agreement is madc and entered into this ~ day of l~between thc City of Bryan and Brazos County. This Agreemcm shall be effective whe; ast party whose signing makes the Agreement fully executed. a~n, Mayor ;tratta, City Secretary AS TO FORM: ATIEST: sentino, City Attorney REQUEST FOR SALVAGE DESIGNATION Pressboard typewriter table Instruction Manuel "Office 97" Old post binder for bookkeeping Sparco SP3-6 legal file drawer frames Telephone, bellsouth 20-memory feature phone Canon Fax Machine Paper shredder HP Printer Model 2566C very poor condition not working not working broken not working Thi~ has been advertised and no bids were received. APPROVED: date BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPA R'~ DATE O[ vlENT Road and Bridge NUMBER 560010 COURT MEETING: April March 16, 2004 ITEM: R, buried ca Precinct, SOURCE REQUIRI 1) 2) I eas 2) 3) re~ 4) cot the Sta NOTES/E ACTION Richard F County E~ CC04-03~ This Re( Date: / Ra uest from Verizon Communications to construct a road bore and 200 feet of e installations in the riqht of way of Democrat Road. Site is located in DF FUNDS: N/A VIENTS: ) work will be permitted between front slope and/or back slope. installation(s) shall be constructed in designated utility easements, if applicable. If no utility rnent exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or the case of a road bore, perpendicular to the right-of-way line. clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's msibility to do so and to remove all cleared brush, trees etc. from county right-of-way. tch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be acted by an independent geotechnical testing firm; copies of all test results shall be furnished to rflce of the Brazos County Engineer. )nstruction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control ;es for Streets and Highways, published by the Texas Department of Transportation, and all other and Federal laws governing utility construction. (CEPTIONS: EQUESTED OR ALTERNATIVES: ~D BY: APPROVED BY: Vance, P.E. ;lineer est is Approved/~Denied [] by Commissioners' Court / dy~ms, County Judge Commissioner ~ Precinct ~ "N~o~.~-~ "-~-y BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPAR DATE£ 'MENT Road and Bridge NUMBER 560010 COURT MEETING: April 20, 2004 ITEM: F to exten draina.q~ located SOUR(: A P SUBMI'I' 'mission to enter private property owned by Eddie Mize located off Mize Road the slope (road embankment) out at eroded area alonq Mize Road for purposes and for the health, safety and welfare of the genera public. Site is Precinct 2. OF FUNDS: N/A ;sentation: County will cut the fence at the area in question to enter the property. After work is complete, we will patch the existing fence. Owner will remove cattle from area during construction. tion Requested or Alternatives: )cessinq Instructions: 'ED BY: APPROVED BY: Commissioner Duane Peters Precinct 2 · by Commissioners Court