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~.. :::,,, ~::t ~.~RAZOS COUNTY
/ / :. // BRYAN, TEXAS
NOTICE OF' MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
MMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR
[ ON 13 JANUARY 2004 A~-9:00 A.M. IN THE COMMISSIONERS COURTROOM
BRAZOS COUNTY COURTHOUSE, 300 E. 26TH STREET, SUITE 115, BRYAN,
rotation and Pledge of Allegiance - Judge Sims
Il for citizen's input and/or concerns
and take action on agenda items 3-22
dget Amendment 03/04-13.1 thru 03/04-13.7
maent of Claims
sonnel Change of Status
proval of a Contract between Brazos County and Texas Voting Systems for the 7 February
)4 Special Venue Tax Election.
proval of Revisions to Job Descriptions for Classification 1421 (Investigator - Internal
Fairs) and Classification 1425 (Deputy Sheriff- Training Coordinator) as submitted by
~riffKirk.
~roval of Computer Equipment Lease Agreement with San Antonio Positive Solutions,
relative to the Brazos County Academy.
~roval of Out-of-State Travel for Sheriff Chris Kirk to attend the National Sheriffs'
.ociation 2004 Annual Conference & Exhibition on 26-30 June 2004 in Seattle, WA.
?roval of Out-of-State Travel for Commissioner Eric Caldwell to travel to Washington,
~. on 27-29 January 2004 with Dean International concerning the high speed rail project.
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Commissioners Court Agenda
13 January 2004
Page 2
~proval of Out-of-State Travel for Walter Wilcox to travel to Washington D.C. on 22-25
bruary 2004 to attend the National Association of RC&D Legislative Forum. Travel
~enses not to exceed $1,270.00.
>ointment of Eric Caldwell to the following Boards / Committees:
a. City of College Station T.I.F. #15
b. TNRCC, Solid Waste Advisory Board
c. Storm Water Program
d. Insurance, Health Plan Committee
e. Maintenance, Liaison
f. Road & Bridge, Liaison
g. Intergovernmental Committee
h. CUC, Urban Policy Committee
i. Health Facilities Corporation
j. Delinquent Tax Collectio_n Attorney Committee
k. Personnel, Liaison
~pointment of Kenny Mallard to the Research Valley Partnership board.
quest for Approval of Tax Refund Applications for the following:
a. Paul Schuh Baur, Jr. e. Geraldine L. Nobles
b. Cecilia Ann & Joseph Lee Benningfield f. Timothy B & Bethany Ann Roberts
c. George H. Boyett (2) g. David Wayne & Patricia Elaine Ross
d. Richard J. Huffman
}proval of the following Requisition in excess of $5,000.00:
a. CDW Government -- $6,458.46 (IT Dept.)
:quest for Permission to Advertise for the following RFP:
a. RFP #2004-019 - Study of County Office Space Utilization
~proval of a Committee to recommend the Proposing Company to Commissioners Court
:1 work with the company on office space utilization.
~proval of a Membership to Sam's Club.
quest for Approval to award the following bids:
a. Bid #2004-010 - Hydrated Lime to Austin White Lime
b. Bid #2004-011 - Concrete to primary vendor Transit Mix Concrete, secondary
vendor Boyd Ready Mix
c. Bid #2004-012 - Materials Hauling to primary vendor Construction Resources,
secondary vendors Texcon and Young Contractors
d. Bid #2004-013 - Herbicides and Surfactants to primary vendor Red River Specialties,
secondary vendor to Producer's Cooperative.
e. Bid #2004-014 - Shop Supplies and Auto Parts to Napa Auto Parts.
VOL PAGE ,20 5
BRAZOS COUNTY
BRYAN, TEXAS
The Bt
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The Brazo.~
interpretive:
NOTICE OF MEETING
BRAZOS COUNT-~ COMMISSIONERS COURT
EXECUTIVE SESSION
azos County Commissioners Court will meet in Executive Session. on
y 13 January 2004 at 10:00 a.m. in the COmmissioners Courtroom of
zos County Courthouse, 300 East 26th Street, Suite 115, Bryan, TeXas.
rpose of the meeting is for the Commissioners Court to discuss real
County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign
~rvices must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
VOL,~/ PAGE
COMMISSIONERS' COURT
REGULAR MEETING
JANUARY 13, 2004
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A regular meeting of the Commissioners' Court of Brazos
.unty, Texas was held in the Brazos County Commissioners
.urtroom in the Courthouse in Bryan, Brazos County, Texas,
ginning at 9:00 a.m. on Tuesday, January 13, 2004 with the
llowing members of the Court present:
Randy Sims, County Judge, Presiding;
Eric Caldwell, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
ficials that were in attendance.
The County Judge gave the invocation and led the pledge
allegiance.
There was no citizen input/and or concerns.
The Court next considered Budget Amendment #03/04-13.1
rough 13.7, which would reallocate funds for the General
rmanent Improvement Fund, and Risk Management; transfer
nds from Contingency to the County Clerk Election Division;
ansfer the TJPC-Progressive Sanctions JPO Grant F and Level
2-3 Grant G from the State Aid Grant, Grant O from the
mmunity Corrections Grant, and Move the Salary Adjustment
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~PC Grant Z into a separate division. On
>mmissioner Cauley, seconded by Commissioner
2
motion by
Peters, the
>urt voted unanimously to approve the budget amendment as
~bmitted, a copy of which is attached.
The Court next considered the following Claims as
lbmitted by the County Treasurer for payment:
20048989 through 20049156
motion by Commissioner Peters seconded by Commissioner
uley, the Court voted unanimously to approve the Claims as
tbmitted.
The Court proceeded to consider the change of status of
lployees as submitted on the attached Personnel Action
~quests. On motion by Commissioner Cauley, seconded by
~mmissioner Mallard, the Court voted unanimously to approve
[e changes as submitted.
The next matter before the Court was the approval of a
mtract between Brazos County and Texas Voting Systems for
~e February 7, 2004, Special Venue Tax Election. Cost to
· azos County will be $18,526.00. On motion by Commissioner
~uley, seconded by Commissioner Peters, the Court voted
Lanimously to approve the Contract. A copy is attached.
The Court next considered approval of Revisions to Job
~scriptions for Classification 1421 (Investigator - Internal
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~fairs) and Classification 1425 (Deputy Sheriff - Training
>ordinator) as submitted by Sheriff Kirk. On motion by
>mmissioner Peters, seconded by Commissioner Cauley, the
>urt voted unanimously to approve the revisions as submitted.
~ copy is attached.
The next matter before the Court was the consideration of
Computer Equipment Lease Agreement with San Antonio Positive
>lutions, Inc. relating to the Brazos County Academy. These
~mputers will be used by the Juvenile Probation Department
ir schooling Juvenile inmates. The term of the lease is 12
mths at a rental charge of One and No/100 Dollars ($1.00)
~r annum. San Antonio Positive Solutions, Inc. will pay for
[e licensing. On motion by Commissioner Cauley, seconded by
~mmissioner Mallard, the Court voted unanimously to approve
~e Computer Equipment Lease Agreement with San Antonio
~sitive Solutions, Inc. A copy is attached.
The next matter for consideration by the Court was a
~quest submitted by the Sheriff, seeking approval for out of
ate travel for himself to travel to the National Sheriff's
.sociation 2004 Annual Conference & Exhibition. The
,nference is scheduled for June 26th through 30th in Seattle,
.shington. On motion by Commissioner Cauley, seconded by
,mmissioner Peters, the Court voted unanimously to grant the
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quest from the Sheriff and approved payment of out of state
avel expense for him.
The next matter for consideration by the Court was a
quest submitted by Commissioner Eric Caldwell seeking
proval for out of state travel for himself to travel to
shington D.C. with Dean International to discuss the high
eed rail project. The conference is scheduled January 27-29.
motion by Commissioner Cauley, seconded by Commissioner
llard, the Court voted unanimously to grant the request from
mmissioner Caldwell and approved payment of out of state
avel expense for him.
The next matter for consideration by the Court was a
quest submitted by the US Department of Agriculture Natural
sources Conservation Service/The Big 8 RC&D Coordinator for
~roval for out of state travel for former County Commissioner
ter Wilcox to travel to Washington D.C. to attend the
tional Association of RC&D Councils' Legislative forum. The
nference is planned for February 22-25, 2004. On motion by
mmissioner Cauley, seconded by Commissioner Peters, the Court
ted unanimously to grant the request from the RC&D
ordinator and approved payment of out of state travel
~enses for Walter Wilcox.
The Court next considered appointment of Commissioner Eric
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~ers' Court meeting January 13, 2003
~ldwell to the following Boards/Committees:
1.
3.
4.
5.
6.
7.
8.
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City of College Station T.I.F. %15
Center Area
Storm Water Program
Insurance, Health Plan Committee
Maintenance, Liaison
Road & Bridge, Liaison
Intergovernmental Committee
Health Facilities Corporation
Delinquent Tax Collection Attorney Committee
Personnel Liaison
(Conference
motion by the County Judge, seconded by Commissioner Peters,
e Court voted unanimously to approve the appointment to the
?eviously named committees/boards.
The next matter before the Court was the appointment of
~mmissioner Kenny Mallard to the Research Valley Partnership
~ard. On motion by Commissioner Cauley, seconded by
~mmissioner Peters, the Court voted unanimously to approve the
~pointment of Commissioner Mallard to the Research Valley
~rtnership Board.
The next matter for consideration was approval of
tx refund applications from the following individuals and/or
~mpanies:
Paul Schuh Baur, Jr., OP $5.31
Cecilia Ann & Joseph Lee Benningfield, OP $265.50
George H. Boyett (2), OP $212.15 & $616.84
Richard J. Huffman, OP, $40.94
Geraldine L. Nobles, OP $10.31
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f. Timothy B & Bethany Ann Roberts, OP $252.00
g. David Wayne & Patricia Elaine Ross, OP $53.63
motion by Commissioner Peters, seconded by Commissioner
ldwell, the Court voted unanimously to approve the tax
~fund applications.
The Court next considered approval of a requisition
tbmitted by the Information Technology Department to CDW
Ivernment in the amount of $6,458.46. On motion by
Immissioner Cauley, seconded by Commissioner Peters, the Court
}ted unanimously to approve payment of the requisition.
The next matter for consideration was approval for the
~rchasing Agent to advertise Bid 2004-019, Study of County
!fice Space Utilization. On motion by Commissioner Cauley,
~conded by Commissioner Peters, the Court voted unanimously
authorize the Purchasing Agent to advertise for bids for
fice space utilization.
The Court next considered approval of a committee to
~commend the proposing company to Commissioners Court and to
,rk with the company on office space utilization. On motion
Con~nissioner Cauley, seconded by Commissioner Peters, the
urt voted unanimously to appoint the following individuals to
.e committee:
Duane Peters - Commissioner, Pct. 2 - Chairman
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Randy Sims - County Judge
Ruth McLeod - Adm. Assist. To Commissioners Court
Candy Gallego - Ex. Assist. To Commissioners Court
Ernie Laney - IT Director
Carlos Guitorn - Maintenance Director
Arlene Parchman - Community Supervision Director
Wayne Dicky - Jail Administrator
Richard Vance - County Engineer
Katie Conner - County Auditor
Pat Howard - Purchasing Agent
The next matter for consideration by the Court was the
,proval of a membership to Sam's Club. The cost of the
mbership is $30.00 per year. On motion by Commissioner
ters, seconded by Commissioner Cauley, the Court voted
animously to approve a membership to Sam's Club.
The Court next considered approval to award the following
ds.'
a. Bid 2004-010 - Hydrated Lime
Becky Stephens, Senior Buyer, recommended acceptance
of the bid submitted by Austin White Lime. On motion
by Commissioner Peters, seconded by Commissioner
Cauley, the Court voted unanimously to accept the
recommendation of the Senior Buyer. A copy of the bid
tabulation is attached.
b. Bid 2004-011 - Concrete
Becky Stephens, Senior Buyer, recommended acceptance
of the bid submitted by Transit Mix Concrete as
Primary and the bid submitted by Boyd Ready Mix as
Secondary. On motion by Commissioner Peters, seconded
by Commissioner Caldwell, the Court voted unanimously
to accept the recommendation of the Senior Buyer. A
copy of the bid tabulation is attached.
c. Bid 2004-012 - Materials Hauling
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Becky Stephens, Senior Buyer, recommended acceptance
of the bid submitted by Construction Resources as
Primary and the bid submitted by Texcon on 58,420
lbs. and Young Contractors on 80,000 lbs. as
Secondary. On motion by Commissioner Peters,
seconded by Commissioner Caldwell, the Court voted
unanimously to accept the recommendation of the
Senior Buyer. A copy of the bid tabulation is
attached.
d. Bid 2004-013 - Herbicides and Surfactants
Becky Stephens, Senior Buyer, recommended acceptance
of the bid submitted by Red River Specialties as
Primary and the bid submitted by Producer's
Cooperative as Secondary. On motion by Commissioner
Peters, seconded by Commissioner Caldwell, the Court
voted unanimously to accept the recommendation of the
Senior Buyer. A copy of the bid tabulation is
attached.
e. Bid 2004-014 - Shop Supplies and Auto Parts
Becky Stephens, Senior Buyer, recommended acceptance
of the bid submitted by Napa Auto Parts as Primary.
On motion by Commissioner Peters, seconded by
Commissioner Mallard, the Court voted unanimously to
accept the recommendation of the Senior Buyer. A
copy of the bid tabulation is attached.
On motion by Commissioner Peters, seconded by
mmissioner Cauley, the Court voted unanimously to receive,
prove and order filed as submitted the Treasurer's report
r November 2003. A copy of which is attached to and made a
rt of these minutes.
The Court next considered the request from Verizon
mmunications to construct two (2) road bores and
sroximately 40 feet of buried communications cable
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stallation in the rights-of-way of
airie Road West to accommodate
9
I&GN Road and Rock
Jones-Butler Road
nstruction. A portion of said cable is to be installed in
existing 16 foot Public Utility Easement. The site is
cated in Precinct 1. The County Engineer stated that all
~eared to be in order and recommended approval. On motion
Commissioner Caldwell, seconded by Commissioner Peters, the
~rt voted unanimously to approve the request by Verizon and
thorized the installation. A copy of the request is
tached hereto.
The Court next considered approval of the Final Plat
Bentwood Estates Phase II Subdivision, 6 Blocks, 48
ts, 126.63 Acres in Precinct 1. Richard Vance, County
gineer, stated that he had reviewed the plat and
fered the following comment:
1. Show dedicated drainage easement on plat as
indicated on construction plans.
motion by Commissioner Caldwell,
mmissioner Peters, the Court voted
seconded by
unanimously to
prove the final plat of the Bentwood Estates Phase II
bdivision as subject to the developer complying with
e exceptions noted by the County Engineer.
Under announcement of interest items and possible future
enda topics the following spoke:
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Commissio ~ers' Court meeting January 13, 2003 10
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County Judge
a) He received a letter from the Texas
Department of Criminal Justice, Parole
Office recognizing the Brazos County
Information Technology Department for
their hard work with a computer
project linking the County and the
Parole Office for inquiry services.
Commissioner Caldwell
a) The TM?A in Carlos is looking at a
railroad relocation project. A meeting
will be held this evening. He will be
attending because of the affect it
could have on Brazos County.
County Judge
b) Meet the candidates night is January
31, 2004 in the Millican Community
Center. It will be held from 5 to 8
p.mo
c) The County will not have to go through
redistricting and redrawing lines
because we are in a one congressional
district.
d) He is working on getting information
out on the Venue Tax Election on
February 7, 2004. This is not to
encourage people to vote either for or
against the measure but to educate the
public
Under citizen input and/or concerns, the following
.oke:
a)Clyde Garland stated that he hoped when
Commissioner Caldwell goes to Washington to discuss
the high-speed rail project, that he will ask some
hard questions such as the following:
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1. What ±s the cost per m±le per passenger?
2. Why ±s th±s v±able and AMTRAK
3. How much wSll th±s cost the County?
There were no Agency/Board/Comm±ttee reports by Court
:mbers.
At 9:32 a.m. the County Judge announced the meeting
osed to the public so that the Court could meet in Closed
ecutive Session to discuss the acquisition of real property
allowed under Section 551.072 of the Texas Government
de.
At 10:10 a.m. the County Judge announced the meeting open
the public and that no action would be taken on the
ecutive Session.
There being no further business to come before the
urt, the meeting was adjourned.
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[e foregoing minutes of the Commissioners Court meeting held
Lnuary 13, 2004 have been examined and are approved in open
,urt this the
:azos County, Texas.
.ane Peters
,mmissioner, Precinct 2
rey Cauley, Jr.
mmissioner, Precinct 4
day of ~
, 200--4, in Bryan,
Eric Caldwell
Commissioner, Precinct 1
Ajtest:
I~a~e n - McQue en ~, ..~,~D ~
Ccunty Clerk /~ ~~''
Kenny Ma 1 l~r~ [\
Commis sione~, Precinct~3
VOL PAGE
BRAZO:
MEETIN(
Name
COUNTY COMMISSIONERS COURT
ON ~)/--/.~ Oy 2003 AT ~-,~g)O~CZ~'/
v \
Organization/Department
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members
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2003-2004
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conditions
following ~
A~
THE CON
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2003-2004 BUDGET YEAR
NO. 03/04-13.1 thru 03/04-13.7
this the 13th day of January 2004 at a regular meeting of the Commissioners' Court, the following
'ere present:
Randy Sims, County Judge, Presiding
Eric Caldwell, Commissioner, Precinct 1
E. Duane Peters, Commissioner, Precinct 2
G. Kenny Mallard, Commissioner, Precinct 3
Carey Cauley, Jr., Commissioner, Precinct 4
Karen McQueen, County Clerk
ing proceedings were held:
IAT WHEREAS, on 13 January 2004 the Court heard and approved a budget amendment for the
budget year for Brazos County, Texas.
HEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
which could not be reasonably included in the original budget adopted 12 September 2003 the
tmendment(s) to the original are hereby authorized, as described on the attached page(s).
)OPTED AND APPROVED this the 13th day of January 2004.
[MISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
Original: County Clerk's Office and attached to the
original budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
VOL pAGE
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 03/04-13.1
D ' 1/13/2004
FD ACCT PROJ DRJCR ACCOUNT NAME Increase Decrease
45 672050 DR Networking Costs 3,500.00
45 803800 CR Building Improvements 3,500.00
General Permanent Improvement Fund - to reallocate funds to allow for the network
wiring at Justice of the Peace Pct 2 Place 2
VOL ~ / PAGE
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
I No. 03/04-13.2
/ 1/13/2004
FD D~r ACCT PROJ DR/CR ACCOUNT NAME Debit Credit
30 p183 516100 318304 ' Dr. Hourly- Staff 126,114
30 p183 531000 318304 Dr. Social Security 9,648
30 ~183 531010 318304 Dr. Flex Admin Fee 69.00
30 ~183 532000 318304 Dr. Retirement 14,339
30 ~183 533000 318304 Dr. Employee Health Insurance 21,600
30 ~183 533200 318304 Dr. Dental ~ns. 384
30 1183 538000 318304 Dr. Worker s Compensation 576
/
30 ~121 516100 312104 Cr. Hourly- Staff 126,114
30 ~121 531000 312104 Cr. Social Security 9,648
30 7121 531010 312104 _Dr. Flex Admin Fee 69
30 ~121 532000 312104 Cr. ,Retirement 14,339
30 7121 533000 312104 Cr. Employee Health Insurance 21,600
30 ~121 533200 312104 Cr. Dental Ins. 384
30 1121 538000 312104 Cr. Worker's Compensation 576
1
TJPCI- Progressive sanctions JPO ( Grant "F") , ,
To m thl budget for the TJPC Progressive Sanctions Grant "F" out of the Stare ,~id grant.
VOL 6/ PAGE
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
INo. 03/04-13.3
I1/13/2004
0 D]~ ACCT PROJ DR/CR ACCOUNT NAME Debit Credit
~185 516100 318504 Dr. Hourly - Staff 29,621
30 ~185 531000 318504 Dr. Social Security 2,266
30 ~185 531010 318504 Dr. Flex Admin Fec 21
30 ~185 532000 318504 Dr. Retirement 3,368
30 ~185 533000 318504 Dr. Employee Health Insurance 5,400
30 ~185 533200 318504 Dr. Dental Ins 96
30 1185 538000 318504 Dr. Worker's Compensation 135
1
30 ~161 516100 316104 Cr. Hourly - Staff 29,621
30 ~161 531000 316104 Cr. Social Security ~ 2,266
30 ~161 531010 316104 ~ Ct. Flex Admin Fee 21
30 ~161 532000 316104 Ct. Retirement 3,368
30 ~161 533000 316104 Ct. Employee Health Insurance 5,400
30 ~161 533200 316104 Ct. Dental Ins 96
30 ~161 538000 316104 Ct. Worker's Compensation 135
1
TJPC ~ Pro§ressive Sanctions J-PO ( Grant "O")
To mo~re thc budget for the TJPC Progressive Sanctions ISJPO Grant "O" out of the
Co ity CorrectionsI Grant. I
VOL PAGE
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
I No. 03/04-13.4
/ 1/13/2004
FD D]~r ACCT PROJ DR/CR ~ ACCOUNT NAME Debit Credit
30 ~184 516200 318404 Dr. Hourly-Overtime 15,585.00
30 ~184 531000 318404 Cr. Social Security 1,192.00
30 ~184 532000 318404 Cr. Retirement 1,772.00
30 ~184 538000 318404 i Cr. Worker's Comp 73.00
30 ~184 614500 318404 Dr. Miscellaneous 4,309.00
30 ~184 715200 318404 Dr. Rental - Vehicles 2,094.00
30 1184 721570 318404 Dr. Counseling Services 13,500.00
/
30 7121 516200 312104 _Cr. Hourly - Overtime 15,585.00
30 ~121 531000 312104 Cr. Social Security 1,192.00
30 7121 532000 312104 Cr. Retirement 1,772.00
30 7121 538000 312104 Cr. Worker's Comp 73.00
30 7121 614500 312104 Cr. Miscellaneous 4,309.00
30 ~121 715200 3121 04 Cr. Rental - Vehicles 2,094.00
30 1121 721570 312104 Cr. Counseling Services 13,500.00
/
! ,, ,, 38,525.00 38,525.00
TJPCI- Progressive Sanctions Level 1-2-3 Program ( Grant G ) ,
To mqve the budget for the TJPC Progressive Sanctions Level 1-2-3 Programs (Grant G
.from St e Aid grant.
I
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
I No. 03/04-13.5
/ 1/13/2004
FI) D~V ACCT PROJ DR/CR ACCOUNT NAME Dr. Cr
30 7111 517510 311104 Dr. St Supplement-JPO 28,500.00
30 7121 517510 312104 Cr. St Supplement-JP0 14,250.00
30 7i61 517510 316104 Cr. St Supplement-JPO 8,550.00
30 /' 480031 Cr. ,i TJPC-Z-Salary Adjustment 5,700.00
/
01 31~}100 517510 Cr. St Supplement-JPO 2,850.00
01 31~500 517510 -Cr. St Supplement-JPO 2,850.00
01 ~ 480031 Dr. TJPC-Z-Salary Adjustment 5,700.00
/
30 ~!21 517511 312104 Cr St Supplement-Detention 1,425.00
30
11 517511 311104 Dr. St Supplement-Detention 1,425.00 I
TJPC - Salary Adjustment (Grant "Z")
/ I I I I I I
To m{~ve the Salary Adjustment TJPC grant "Z" into a separate division for easier reportin;
exce r the Juvenile operating division within General Fund.
1
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
I No. 03/04-13.6
I, 1/13/2004
FD D]~ ~ ACCT PROJ DR/CR ACCOUNT NAME Dr. Cr
01 12~001 672110 Dr. Software 300.00
01 12~001 616200 Ct. Subscriptions/Publications 150.00
01 121001 606000 Ct. Office Supplies 150.00
1
Risk l~Ianagement Division l
i budget to allow the update_to the standard Adobe software.
VOL~I PAGE ~,~-~
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
INo. 03/04-13.7
I , 1/13/2004
FD D~ ' ACCT PROJ DR/CR ACCOUNT NAME Dr. Cr
01 21p020 610100 Dr. IAdvertisin~ 1,200.00
01 11~015 611300 Cr. ~Contingency 1,200.00
1
Coun~ Clerk Election Division
To in~¢ase the budget to allow advertising re~ luired to publish notice of the Special Venue Project
and election. I , ,,
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(This
PERSONNEL CHANGE OF STATUS
IURT DATE:
~PARTMENT:
January 13, 2004
Personnel
RPOSE: Approve Personnel Change of Status
~ARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
JNTY ATTORNEY
LAMAR, BRENDA
SALARY INCREASE
rP, ICT ATTORNEY
BAKER, MENDA K.
NEW HIRE - PART TIME
7RICT CLERK
~qILE SERVICES
ALONZO, CARMEN
KAOBLINA, YVES M.
RESIGNATION
NEW HIRE - PART TIME
~ved in Commissioners' Court: January 13,200~4~.~
y Judge's or Commissioner's Signature:
copy to be attached to minutes) / -
VOt~/ PAGE~
THE STATE
COUNTY Ol
This c~
SYSTEMS, I1~
Where
Where
connection witl
County, Texas
NOW,
agreed that:
TEX/
(a) Th
Ea
(b) w
(c) Pr
(d) T~
TEX,4
(a) Al
(b) D.
(c) Pr
(d) D,
(e) D{
(0 B,
S¢
(g) A:
(h)
(i) A:
O) P,
(k) P,
(1)
OF TEXAS §
' Bm zOS §
)ntract made and entered into this the 6t~ day of January 2004, by and between TEXAS VOTING
IC., a Texas Corporation, and the COUNTY OF BRAZOS, State of Texas.
WlTNESSETH:
as, Texas Voting Systems, Inc. is the business of selling election services and supplies; and
as, the BRAZOS COUNTY is desirous of employing the services of Texas Voting Systems, Inc. in
the BRAZOS COUNTY SPECIAL ELECTION (Venue Tax) be held on February 7, 2004 in Brazos
'herefore, in consideration of the premises and mutual promises and obligations herein set forth, it is
S VOTING SYSTEMS, INC. will provide the following supplies:
try-eight (38) custom gathered election sets to include thirty-one election day Voting Precincts, five
fly Voting locations, one Early Voting Ballot Board set and one Central Counting set.
ire pad lock seals
~cinct polling place supply packs as required
aining material and supplies
II
S VOTING SYSTEMS, INC. will provide the following services:
I required programing for above mentioned election.
,'liver, set up, pick up and monitor training of Election Judges and Clerks
~iefine eSlates (voting devices) and Judge's Booth Controllers (JBCs)
fliver, set up and pick up all equipment for~he Early Vote locations
~liver and pick-up equipment for election day
tek up and reset eSlates (voting devices) and Judge's Booth Controllers (JBCs) after the election and
cond back required by District Judge's Order.
,sist with Early Voting as required.
~sist with assembling all supplies for use in the individual precincts.
~sistance on election day, as required, to include the Central Counting Station.
ovide any consulting services before and after the above mentioned election.
ovide help crew on election day.
vo trips to Austin to deliver faulty equipment for repair.
VOL PAGE
The C
duties and obl
February 7, 2(
(a) Pt
C,
(b) F,
el~
(c) A
pl~
V{
The c
services ren&
(Venue Tax)
DOLLARS A]
IN WI
Randy Simy
County/J~dge
III
OUNTY OF BRAZOS, State of Texas, will be responsible for, and hereby assumes the following
igations in regard to the BRAZOS COUNTY SPECIAL ELECTION (Venue Tax) to be held on
~04:
yment of all invoices, Election Judges, Alternate Judges, and Clerks of Election, to include the Central
ranting Station.
Imish Texas Voting Systems, Inc. a complete list of all issues to be conducted in the above mentioned
n:tion.
reports, expense accoums, canvass of the election, conduct of the election at the individual polling
:es, and any other statutory requirements as required by the Texas Election Code and/or the Federal
ting Rights Act.
IV
}nsideration to be paid by the BR~ZOS COUNTY to TEXAS VOTING SYSTEMS, INC. for the
red and supplies provided by said corporation for the BRAZOS COUNTY SPECIAL ELECTION
D be held on February 7, 2004 is EIGHTEEN THOUSAND FIVE HUNDRED TWENTY-SIX
qI) NO CENTS ($18,526.00).
TNESS WHEREOF, the parties have hereunto set their hands, this ~ day of January, 2004.
ATTEST:
Karen McQue6n
County Cle'rk
TEXAS VOTING SYSTEMS, INC.
Hillie D. Sims
Vice President
a:elections2:B Co 2004
Spec Eec (Venue Tax) .con
VOL PAGE ,,.'2
THE STAT[ OF TEXAS §
COUNTY O]
BEF(
Hillie D. Sirr
acknowledged
the same as th(
stated.
GIVE
THE STATE
COUNTY O]
BEF(
Randy Sims
name is subsc
and considera(
BRAZOS §
~,E ME, the undersigned Notary Public in and for said County and State, on this day personally appeared
known to be to be the person and officer whose name is subscribed tot he foregoing instrument and
to me the same was the act of the said Texas Voting Systems, Inc., a corporation, and that he executed
:act of such corporation for the purposes and consideration therein expressed, and in the capacity therein
bi UNDER MY HAND AND SEAL OF OFFICE, this the ~ day of January, 2004
Notary Public in and for Brazos County, Texas
TEXAS §
§
RE ME, the undersigned Notary Public in and for said County and State on this day personally appeared
eting in his capacity as County Judge for Brazos County, Texas known to be to be the person whose
ibed to the foregoing instrument, and acknowledged tome that he/she executed the same for the purposes
ion therein expressed.
GIVE.q UNDER MY HAND AND SEAL OF OFF. ICE, this the//~7'~day_of January, 2004.
~['' -'~~&:~:~:: Notary ~ublic in and fOr l~r~zos-Cot~nty, Te~/~
a'electb~s2:B Co 200~
:~pec Eec (Venue Tax).con
COUN~I
SOLUT
Lessee.
from L~
each PC
ALL.
($1.00)
twelve
thereafie
lease sh
Underst,
County
02-3049 Co
COMPUTER EQUIPMENT LEASE
'HIS LEASE is made this the 15th day of November, 2003, (the ................
'¥, TEXAS, herein referred to as Lessor, and SAN ANTONIO POSITIVE
IONS, INC., 1325 North Flores, San Antonio, Texas 78212, herein referred to as
1. Equipment and Rent
ubject to the terms and conditions of this lease, Lessor leases to Lessee and Lessee hires
~sor the following computer equipment: along with an additional memory module for
listed below, the same being Product #174224-B21 for 128MB SDRAM 133 DIMM
I'Cs: Compaq EVO D500 UltraSlim 1.4 GHZ: V239KL7ZA028; V239KL7ZA029;
X r239KL7ZA030; V239KL7ZA031; V239KL7ZA032; V239KL7ZA033;
X r239KL7ZA034; V239KL7ZA035; V239KL7ZA036; V239KL7ZA037.
£ iompaq IPAQ C800 PC:
6 X 1 CJDVZLOA6; 6X 1 CJDVZB036.
[PS: Compaq Pro UPS 500:527B201LSNJ02S; 527B201LSNJ02U; 527B201LSNJ034;
27B201LSNJODE; 527B201LSNJODG; 527B201LSNJODK; 527B201LSNJOE1;
27B201LSNJOE2; 527B201LSNJOE3; 527B201LSNJOE5; 527B201LSMYO9U;
27B201LSMYO8E.
l~lonitors: Compaq S7500 17": 228CP76PH057; 228CP76PH060; 228CP76PH061;
228CP76PH062; 228CP76PH063; 228CP76PH066; 228CP76PH072; 228CP76PH249;
228CP76PH359; 228CP76PH369.
',0mpaq S720:
43CP43AA636; 143CP43AA637.
herein collectively the "Equipment") at the rental charge of One and No/100 Dollars
~er annum.
2. Term of Lease
ny item of Equipment subject to this lease shall have an initial term of approximately
(1.2) months from the Effective Date hereof. Renewal of this lease will be made annually
'on the anniversary of the Effective Date upon the mutual agreement of the parties. This
tll automatically terminate upon the termination of that certain Memorandum of
ading between the parties relative to providing educational services to the Brazos
academy.
latter_Equipment_Lease. Final
Page 1 of 3
all nec¢
(3) year
to the E
hours.
Count)
all educ
proper
Lessor;
propert3
Equipm
if any,
while o~
written
has bee
operatio
Lessee.,
and rest,
if to Le
I.T. Del:
Lessee,
address
shall be
02-3049 Co~
3. Maintenance
~essee shall be responsible for keeping the Equipment in good working order and making
ssary adjustments, parts replacements and repairs. Lessor shall assign to Lessee, its three
manufacturer's warranty on all of the Equipment. Lessee shall have full and free access
quipment in order to make necessary repairs and maintenance during Lessor's business
~essee, as part of its contractual obligation to provide educational services to Brazos
Academy, shall keep the Equipment in good working order so that it is operable during
ational instruction hours. Lessee shall be responsible for obtaining and maintaining the
[tensing of all software installed on the Equipment.
4. Risk of Loss
['he Equipment shall be installed and at all times during this lease term shall remain on
property. Should necessary repairs require the removal of the Equipment from Lessor's
, Lessee shall obtain written consent for such removal. At all times during which the
,'nt is in the possession of Lessee, Lessee shall bear all risk of loss. Lessor and its insurer,
tach relieves Lessee of responsibility for all risk of loss or damage to the Equipment
Lessor's property except for Lessee's intentional destruction of the Equipment.
5. Alterations and Attachments
It alterations in or attachments to the Equipment shall be made without Lessor's prior
approval, which approval shall not be unreasonably withheld. If, after written approval
a obtained, the alterations or attachments interfere with the normal and satisfactory
a or maintenance of any of the Equipment in such manner as to create a safety hazard,
hall, on notice from Lessor to the effect, promptly remove the alterations or attachment
)re the Equipment to its normal use.
6. Termination
*,ither party may terminate this lease upon thirty (30) days' written notice.
7. Title to Equipment
~he Equipment shall remain the property of Lessor.
8. Notice
my notice or other communication given under this lease shall be in writing and mailed,
.sor, to 1904 West Highway 21, Bryan, Texas 77803, Attn: Rhonda Gilcrest, and to the
artment, 202 E. 27th Street, Suite 102, Bryan, Texas 77803, Attn: Ernie Laney, and, if to
It 1325 North Flores, San Antonio, Texas 78212, Attn: Arturo Suarez, or to such other
as such party shall have designated by notice in writing. Such notice or communication
deemed delivered when sent prepaid, certified mail, return receipt requested.
~puter_Equipment_Lease. Final
VOL 5/ PAGE
Page 2of3
agreem
service
unless
it is sou
day an(
BRAZ(
Randy
Date:
02-3049 Co
9. Governing Law
['his lease shall be governed by the laws of the State of Texas and constitutes the entire
:nt between Lessor and Lessee with respect to the furnishing of Equipment and the
hereof. This contract is performable in Brazos County, Texas.
10. Waiver, Amendment, or Modification
qo provision of this lease shall be deemed waived, amended, or modified by either party
ach waiver, amendment, or modification is in writing, signed by the party against whom
ht to enforce the waiver, amendment, or modification.
q WITNESS, the parties hav~-executed this lease at Bryan, Brazos County, Texas, the
year fn'st above written.
~S COUNTY, TEXAS
SAN ANTONIO POSITIVE
SOLUTIONS, INC.
Artur6'~uarez, Director & CEO
Date: ////~'~//~ ~5
nputer_Equipment_Lease. Final. doc
VOL 5/ PAGE
Page 3of3
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cm m~
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VOL,.~/ PAGE ,~ '7
VOL .5'/ PAGE
VOL .-~i PAGE
The
We,
Hon~
eom
exal~
of th
subrc
for
114.
Witn
Exan
Trea:
;tate of Texas, County of BRAZOS
:he undersigned, as County Commissioners within and for Brazos C~
table Randy Sims, County Judge of Brazos County, constituting the entire
.aissioners' Court of Brazos County, during a regular meeting of said Court have
ined the foregoing report and have caused an order to be entered upon the Minutes
e Commissioners' Court of Brazos County approving said Report as presented and
itted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided
a the Revised Statutes of the State of Texas. (Texas Local Government Code,
~26)
hand this {~ day of ~'-~q{,x~t~ A.D. 2004
my
McQueen gg.,,gl ~ ~
County Clerk, County of BRAZOS, State of Texas
ined and approved in open Commissioners' Court this ~/~/~ day of
.
Eric Caldwell, Commissioner Precinct/ti
Duane Peters, Commissioner Precinct
Kenn3 Mallard, ~on~sioner Precin t~3
~~aule~/Comr~ss~6n~r Pretff(fft/4'
trer's Report for the Month of NOVEMBER 2003
VOL ~'/ PAGE
DEPARTI
DATE OF
ITEM: R~
approxim~
I&GN Roi
constructi.
Easemenl
BRAZES COUNTY
COMMISSIONERS' COURT ACTION FORM
~4ENT Road and Bridge NUMBER 5600'!0
COURT MEETING: January 13, 2004
,guest from Verizon Communications to construct 2 road bores and
AC
NO
SOURCE OF FUNDS: N/A
RE ~UIREMENTS:
)n. Portion of said cable is to be installed in an existinq 16' Public Utility
as noted on the attached drawinqs. Site is located in Precinct 1.
1) .1~,o work will be permitted between frent slope and/or back slope.
2) A~I installation(s) shall be constrUcted in designated u.t?ity easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5 of and parallel to the right-of-way line and/or
2) i¢~ the case of a road bore, perpendicular to the right-of-way line.,
3) Illcleadng of brush, trees and other obstruction is necessary it shall be the Applicants
resppns bi ty to do so and to remove all cleared brush, trees etc. from county right-of-way.
4) E.itch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be
con( ucted by an independent geotechnical testing firm; copies of all test results shall be furnished to
the (~ice of the Brazes County Engineer.
5) £ onstruction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devi ;Cs for Streets and Highways, published by the Texas Department of Transportation, and all other
Stat~ and Federal laws goveming utility construction.
r'ES/EXCEPTIONS:
r'lON REQUESTED OR ALTERNATIVES:
SUBMITTISD BY:
APPRGt~VED BY' ~
~"'0mmi'ssioner Eric Cald'well
Richard F.IVance, P.E.
County En~gineer
CC04-002 -
Precinct 1
This Reql
Date:
Rar
est is Approved/~eDenied [] by
/_,//.~/,Z;2~/Z ~ Commissioners' Court
~dy Sim/~ou~ Judge
If;ely 40 feet of buried communications cable installation in the riqhts of way of
~d and Rock Prairie Road West to accommodate Jones-Butler Road
Decal
Richa
Brazc
Counl
2617
Bryan
Dear
Subj~
Enclo
propo
Statio
This v
Der, er
Richa
we mE
appro
John ~
Super
JA:ec
Attach
veriTon
Engineering & Planning
301 Industrial Blvd.
Bryan, TX 77803
nber 16, 2003
rd Vance
S County Engineering Office
y Engineer
W. Hwy. 21
TX 77803
,tr. Vance:
::t: AGRMNTS 24
BURIED CABLE
Red are From ED-135 and a work location sketch showing the location of our
sad communications cable line on county roads in Brazos County at College
ri, Texas.
fork is to be completed on Work Order 5416 - 3P002UT which is scheduled for
nber, 2003. If you have any questions concerning this work, please contact
"d Wallace at our office in Bryan, telephone 979-821-4752 within 15 days so that
~y explain of modify our proposal, otherwise, it is understood that this proposal is
ted.
~rnold
~isor- Network Engineer
Tent