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HomeMy WebLinkAbout2004-01-06-9:00AM-RegularTHE C( SESSIO] OF THE TEXAS. 1. In 2. P~ 3. C Conside~ 4. B 5. P~ 6. P~ SI SE F' 8. A 9. R N BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT ~MMISSIONERS COURT_OF BRAZOS COUNTY WILL MEET IN REGULAR q ON 6 JANUARY 2004 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM BRAZOS COUNTY COURTHOUSE, 300 E. 26TM STREET, SUITE 115, BRYAN, vocation and Pledge of Allegiance - Commissioner Mallard esentation of the Check for a Community Development Grant fll for citizen's input and/or concerns and take action on agenda items 4-15: adget Amendment 03/04-12.1 thru 03/04-12.2 Lyment of Claims ~rsonnel Change of Status ~quest by Emie Laney for approval to purchase a software subscription service for the teriff's Department from Ki Corp. for a personnel ID badge system Cost for an annual bscription service is $1,000.00; funding for this is available in the IT Department's (2004 budget. >proval of a definition with guidelines for Floating Holidays. mppointment of the following officers for the Brazos County Emergency Services District ).3: President Jerry Merker to 12/31/04 Vice President Ray Havens to 12/31/05 Secretary Bill Milberger to 12/31/04 Treasurer Raynond Plagens to 12/31/05 Asst. Treasurer Rusty Lewis to 12/31/04 10. C P: ll.R 12. R 13. R 14. R 2~ 15. A 6~ B 16. A ITC 18. A 19. A The Brazos services mu Commissioners Court Agenda 6 January 2004 Page 2 onsider action authorizing the institution of appropriate legal procedures to obtain access, ~r the purpose of preparing a survey, to property to be acquired for the N. Dowling Road :oject. :quest for approval of a tax refund application for Charles W. & Linda O'Riley. :quest for approval of the following blanket purchase orders for the Jail: a. Flower's Bakery -- $1,600.00 b. Lilly Dairy -- $3,400.00 c. Brazos Wholesale -- $600.00 ~quest for approval to purchase two 2004 Caterpillar 12H Graders per Bid No. 2004-003. ~quest for selection of consulting firm in reference to the venue tax election scheduled for 07/2004. -- :ceptance of Brazos Valley Utilities' cost estimate of $10,960.00 to relocate approximately i0 L.F. of 8" water line (at a depth of 4' to 6') to accommodate improvements to Koppe 5dge Road. Site is located in Precinct 1. anouncement of interest items and possible future agenda topics. fll for citizen input and/or concems. gency / Board / Committee reports by Court members. $ounty Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive be made two business days before the meeting. To make arrangements, call (979) 361-4102. COMMISSIONERS' COURT REGULAR MEETING JANUARY 6, 2004 Cc b~ o~ p~ a t~ A regular meeting of the Commissioners' Court of Brazos ~unty, Texas was held in the Brazos County Commissioners ~urtroom in the Courthouse in Bryan, Brazos County, Texas, ~ginning at 9:00 a.m. on Tuesday, January 6, 2004 with the ~llowing members of the Court present: Randy Sims, County Judge, Presiding; Eric Caldwell, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and [ficials that were in attendance. Commissioner Mallard gave the invocation and led the _edge of allegiance. The first matter before the Court was the presentation of check in the amount of $240,170.00 for the Community ~velopment Grant Sewage Project. Michael Parks, ~presentative of the Brazos Valley Council of Governments ~esented the check to the Court. There was no citizen input/and or concerns The Court next considered Budget Amendment #03/04-12.1 ~rough 12.2, which would reallocate funds for the 361st $ I PAGE I 9 Cc D: St C{ al 0 S! ei R~ C~ ti T~ mmissionersCou~meetingJanuaw6,2004 2 .strict Court; transfer funds from Contingency to Community tpport. On motion by Commissioner Peters, seconded by )mmissioner Mallard, the Court voted unanimously to approve te budget amendment as submitted, a copy of which is :tached. The Court next considered the following Claims as lbmitted by the County Treasurer for payment: 20048876 through 20048988 motion by Commissioner Cauley, seconded by Commissioner ters, the Court voted unanimously to approve the Claims as zbmitted. The Court proceeded to consider the change of status of xployees as submitted on the attached Personnel Action ~quests. On motion by Commissioner Peters, seconded by }mmissioner Cauley, the Court voted unanimously to approve he changes as submitted. The Court next considered a request by the Information ~chnology Department for approval to purchase a software bbscription service for the Sheriff's Department from Ki )rporation for a person ID badge system. Cost of the ~bscription is $1000. On motion by Commissioner Caldwell, ~conded by Commissioner Cauley, the Court voted unanimously approve the request. ' 'OL I PAGE t 'o CG d( C{ g~ C¢ d~ dj mc n~ C~ V( f( m( o] ii t( mmissionersCouffmeetingJanua~6,2004 3 The next matter before the Court was approval of a ~finition with guidelines for Floating Holidays. ,mmissioner Cauley moved to approve the definition with ~idelines. Commissioner Peters seconded the motion. The ,unty Judge delayed the vote until the Auditor clarified the ~finition of employee on the policy. After some more .scussion, Commissioner Mallard moved to amend the original ,tion to say that an employee would be allowed the same ~mber of hours as worked on a regular workday. Commissioner ~uley seconded the motion. The County Judge called for a ,te and it was passed unanimously. The Court next considered the reappointment of officers ~r the Brazos County Emergency Services District No. 3. On ~tion by Commissioner Cauley, seconded by Commissioner Iters, the Court voted unanimously to appoint the following !ficers: President Vice President Secretary Treasurer Asst. Treasurer Jerry Merker Ray Havens Bill Millberger Raymond Plagens Rusty Lewis to 12/31-04 to 12-31-05 to 12-31-04 to 12-31-05 to 12-31-04 The next matter before the Court was authorizing the ~stitution of appropriate legal procedures to obtain access property for the purpose of preparing a survey. The operty is to be acquired for the N. Dowling Road Project. ¥'OL / PAGE / c] / Co LJ t? ur p~ rE Or a~ Or Cc a[ 94 mmissionersCouameetingJanua~6,2004 .nda Muegge, Right-of-Way Agent, .e problems with the landowner. 4 explained the project and On motion by Commissioner .ldwell, seconded by Commissioner Cauley, the Court voted .animously to authorize the institution of appropriate legal 'ocedures. The next matter for consideration was approval of tax :fund applications from the following individuals: Charles W. & Linda O'Riley, Add HS for 2002 & 2003 $265.50 motion by Commissioner Peters, seconded by Commissioner llard, the Court voted unanimously to approve the tax refund .plication. The Court proceeded to consider the following blanket .rchase Orders: Flower's Bakery Jail Lilly Dairy Jail Brazos Wholesale Jail $1,600 $3,400 $ 600 motion by Commissioner Cauley, seconded by ~missioner Peters, the Court voted unanimously to .prove the Blanket Purchase Orders as submitted. The Court next considered a request for approval to .rchase two (2) Caterpillar 12H Graders per bid No. 04-003. Total cost of the graders is $300,914.00 with .e buy back plan included. On motion by Commissioner ters, seconded by Commissioner Cauley, the Court voted 'OL PAGE / ;Z Commissio U] g: O~ al 2( J1 Cc mc b( T] C< A' C( V~ r( wi U] ~ers'Cou~meetingJanua~6,2004 ~animously to approve the purchase of the two 2) faders. The next matter before the Court was the selection a consulting firm for informing Brazos County voters out the venue tax election scheduled for February 7, 04. Commissioner Cauley moved to approve. The County .dge seconded the motion. After some discussion, )mmissioner Cauley and the County Judge withdrew their )tion and second because they did not specify a firm ~me. Commissioner Caldwell felt Avvy was a better choice ~cause Wired Ranch seemed to focus only on a website. len on motion by Commissioner Peters, seconded by )mmissioner Cauley the Court voted unanimously to select Tvy and authorize the County Judge to execute the )ntract. A copy is attached. The Court next considered acceptance of the Brazos ~lley Utilities' cost estimate of $10,960.00 for ,location of approximately 660 linear feet of 8 inch ter line to accommodate improvements to Koppe Bridge )ad in Precinct 1. On motion by Commissioner Caldwell, ,conded by Commissioner Peters, the Court voted .animously to accept the Brazos Valley Utilities' cost ~timate of $10,960.00 for relocation of a water line on rOL .S' / PAGE 5 Commissior KC ac C .ers' Court meeting January 6, 2004 .ppe Bridge Road. 6 Under announcement of interest items and possible future 'enda topics the following spoke: County Judge a) Introduced Bill Ballard, Assistant District Attorney who will be attending all meetings and offer legal advice to the Court. The County Judge thanked Mr. Ballard for being there. b) He announced that the Executive Session scheduled had been inappropriately filed and would not be held today. c) He asked everyone to wear red on February 6 in honor of Women's Day by the American Heart Association. d) He welcomed Jason Schnider Congressman Carter's office. with Commissioner Mallard a) Asked if the Tax Assessor-Collector could speak at the next night meeting on the proposed tax freeze for senior citizens. There were no Board/Committee reports by Court members. There was no citizen input and/or concerns. There being no further business to come before the ,urt, the meeting was adjourned. 'OL PAGE T] J~ C( B~ C( D~ C( Si le foregoing minutes of the Commissioners Court meeting held ~nuary 6, 2004 have been examined and are approved in open day of ~ , 2004, in Bryan, }urt this the 2~ razes County, Texas. lane Peters }mmissioner, Precinct 2 ~rey Cauley, Jr. }mmissioner, Precinct 4 test: nty Clerk Eric Caldwell Commissioner, Precinct 1 Commissione~ Precinc~ 'OL PAGE BRAZO~ MEETIN Name 3 COUNTY COMMISSIONERS COURT 2003 AT ~' ~;~'¢ Or§anization/Department ¥0L ,~/ PASE, ,/¢/_,,, BRAZO,~ MEETIN( Name COUNTY COMMISSIONERS COURT ON 2003 AT I Organization/Department O] members The follov TI 2003-200z V~ conditions following THE COI~ By: Original: Copies: BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2003-2004 BUDGET YEAR NO. 03/04-12.1 thru 03/04-12.2 this the 6th day of January 2004 at a regular meeting of the COmmissioners' Court, the following vere present: Randy Sims, County Judge, Presiding Eric Caldwell, Commissioner, Precinct 1 E. Duane Peters, Commissioner, Precinct 2 G. Kenny Mallard, Commissioner, Precinct 3 Carey Cauley, Jr., Commissioner, Precinct 4 Karen McQueen, County Cqerk ,rog proceedings were held: tAT WHEREAS, on 6 January 2004 the Court heard and approved a budget amendment for the budget year for Brazos County, Texas. iqEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen which could not be reasonably included in the original budget adopted 12 September 2003 the nnendment(s) to the original are hereby authorized, as described on the attached page(s). )OPTED AND APPROVED this the 6th day of January 2004. IMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. s, o~ou'~unty Judge -- County Clerk's Office and attached to the original budget County Auditor County Treasurer Commissioners' Court Minutes VOL 5/ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-12.1 1/6/200~-- Fl) D V ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 670500 DR Minor Appliances 200.00 01 606000 CR Office Supplies 200.00 !361st District Court- To move money to allow for the purchase of a refrigerator and microwave. VOL PAGE BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 03/04-12.2 FD D V ACCT PROJ DR/CR ACCO~q~ NA~iE Increase Decrease 01 731600 DR B.V. Community Network 1,000.00 01 611300 CR Contingency 1,000.00 Community Support - To increase the budget for the Brazos Valley Community Network. Contract requires 5 years at $4,000 per year. This is the fifth year County has budgeted however no request was made for the 99-00 year and only $3,000 was requested during the 02-03 year. County has paid $11,000 thru 9/30/03 VOt. /PAGE_ CO' DEl DIS] SHE JUV] Appr Co~ (This PERSONNEL CHANGE OF STATUS [JRT DATE: January 6, 2004 )ARTMENTt Perlonnel tPOSE: Approve Personnel .C.h.a.n.~e. of Status ARTMENT NAME EMPLOYEE NAME ACTION ~R~E~q ~U~E~S~T~Ep. ,0. BOWMAN, NOEL L. NEW HIRE - PART TIME 'RICT ATTORNEY SECHELSKI, TRICIA L. RESIGNATION ~IFF'S OFFICE/JAIL KUCHINSKI, PAUL A. MUSA, SALIMAH N. CALTON, LUCY E. DANIEL, LISA G. NEW HIRE - PART TIME NEW HIRE - PART TIME NEW HIRE - FULL TIME NEW HIRE - FULL TIME ~NILE SERVICES WILBERT III, JOE RESIGNATION r)ved in ommissioners' Court: January 6, 2004 ty Judge~s or Commissioner,s Signature: ~3~~~'-~'~ copy to be attached to minutes) ' VOL ,~/~PAGE_,2--,O_ ! DEPAR DATE ITEM: C of $10,9 to accon SOURCl A~ P~ SUBMIT Richard BRAZES COUNTY COMMISSIONERS' COURT ACTION FORM i-MENT Road and Bridqe NUMBER 560010 F COURT MEETING: January 6, 2004 ~)nsider and take action on acceptance of Brazes Valley Utilities' cost estimate, 30.00 to relocate approximately 660 L.F.of 8" water line (at a depth of 4' to 6') lmodate improvements to Koppe Bridge Road. Site is located in Precinct 1. : OF FUNDS: N/A 'esentation: ;tion Requested or Alternatives: 'ocessin,q Instructions: rED BY: County '.ngineer CC03-115 This Re-~uest is~p roved /~or Den,ed Date: ? . '~.~P~ R~lndy S~'Co~nty Judge VOL PAGE APPROVED BY: Commissioner Eric Caldwell Precinct 1 by Commissioners Court 12-1 Well P.O. Well A'l-rl Re: I I item 1 2 3 4 5 6 FAX (9!9)~75-0276 Box 250 :. ~m', T~as 77881 ~.: Steven.Cast· ;: .'~ ~oppe Bddge Road nstall 8" Water Line 4 to 6' deep . :: 8" SDR21 PVC LF 660 8" MJ 90 Bend EA 2 Tie to EX 8" Line "EA 2 .ReconneCt Water Service EA 1 Repair Drive Way 'EA, 1 Bore Only Under Tree LF 45 Pdce ~_ougt 11.00 7,260.00 187. oo 374.00 500.00 1,000.o0 275.00 275.00 341 .oo 341.0o 38.00 _l.710._00 Tob! Bid '10,960T00 .~s, Inc.