HomeMy WebLinkAbout2003-05-27-9:00AM-RegularBRAZOS COUNTY
BRYAN. TEXAS
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1i+03 MAY 22 P 4:2o
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NOTICE OF MEETING 6Y: AAS
AND AGENDA DEPUTY
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON
TUESDAY, 27 MAY 2003 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF
THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26T" STREET, SUITE 115,
BRYAN, TEXAS.
Invocation and Pledge of Allegiance - Commissioner Peters.
2. Call for citizen input and/or concerns.
3. Proclamation which establishes I June 2003 as National Cancer Survivors Day.
Consider and take action on agenda items 4-21:
4. Approval of the Minutes for the following Commissioners Court meetings:
1 April 2003 - Regular Meeting
1 April 2003 - Workshop
8 April 2003 - Regular Meeting
15 April 2003 - Regular Meeting
21 April 2003 - Workshop
21 April 2003 - Public Hearing
22 April 2003 - Regular Meeting
29 April 2003 - Regular Meeting
5. Budget Amendment 02103-28.1 - 28.4
6. Discussion and Possible Action on entering into an Interlocal Agreement with the
City of Bryan and the City of College Station for Employee Health Care.
7. Amendment No. 1 to the MetLife Dental Plan, which revises the grace period of the
policy for premium to be paid, from 31 days after the due date, to 45 days after the
due date.
8. Proposed changes to Article III of the Research Valley Partnership bylaws.
9. Renewal of Current Contract with ChoicePoint Business and Government Services,
Inc. 11'
Commissioners Court Agenda
27 May 2003
Page 2
1C. Obtain TEX-AN service for long distance telephone calling through General Se. bees
Cor, Mission Cooperative Purchasing ProF4,tE D authorize the County Judge to
sign the ne~_ssary documents to obtain a'~-pI line. pp 9nn
11. Authorization for the submission of a2~~tit`I'hcPst'to tke etlminal Justice Division of
the Governor's Office for fund: =g the Brazos;V 1k~~kf4rOptjK Task Force.
r .A t !N?Y.6"nYAN.TEXAS
12. Approval for out of state travel for Co issio r Ma lard to travel to Washington
D.C. on 24-26 June 2003 with IDan-Ifi AtYng the high speed rail
project.
13. Appointment of members to the Brazos County Child Welfare Board.
14. Recommendation for the appointed Committee for the County Bank Depository.
15. Permission to advertise for REP #2003-033 - Renovation of Brazos County
Courthouse - C.C.L. #2.
16. Blanket Purchase Orders
IT Payment of Claims.
18. Personnel Change(s) of Status.
19. Request by the Road & Bridge Dept. to enter Bryan Lake/BTU located off Sandy
Point Road for the purpose of obtaining water from the lake to be used for county
road improvements. Site is located in Precinct 4.
20. Request by Verizon to construct approximately 6,798 ft. of 50 pair buried
communications cable in the right of way of Edge School House Road. Site is
located in Precinct 2.
21. Approval of replat of 4.95 acre tract (called 5.00 acres) Lot One Benjamin Graham
subdivision. Site is located in Precinct 1.
22. Acknowledge receipt of monthly reports from elected officials and department heads.
23. Announcement of interest items and possible future agenda topics.
24. Agency/Board/Committee reports by Court members.
25. Call for citizen input and/or concerns.
26. Adjourn
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must
be made two business days before the meeting. To make arrangements, call (979) 361-4102.
COMMISSIONERS' COURT
REGULAR MEETING
MAY 27, 2003
A regular meeting of the Commissioners' Court of Brazos
County, Texas was held in the Brazos County Commissioners
Courtroom in the Courthouse in Bryan, Brazos County, Texas,
beginning at 9:00 a.m. on Tuesday, May 27, 2003 with the
following members of the Court present:
Randy Sims, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1, Absent;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens and
officials that were in attendance.
Commissioner Peters gave the invocation and led the
pledge of allegiance.
There was no citizen input/and or concerns
The County Judge read aloud a Proclamation designating
Sunday, June 1, 2003 as "National Cancer Survivors Day". The
Court joins with Central Texas Cancer to salute all cancer
survivors and those that support them. On motion by the
County Judge, seconded by Commissioners Jones, Peters, Mallard
and Cauley, the Court moved to proclaim June 1, 2003 as
"National Cancer Survivors Day" throughout Brazos County. The
VOL 4q PAGE 3
Commissioners Court meeting May 27, 2003 2
County Judge then presented the signed Proclamation to Ms.
Edwina Ramczyk, representing Central Texas Cancer Care.
The Court next considered approval of the minutes of the
Commissioners' Court meetings held in April 2003 on the
following dates:
Regular Meetings - 1st 8th 15th and 22nd 29th
Workshop Meeting - 1st, 21st
Public Hearing - 21st
On motion by Commissioner Peters, seconded by Commissioner
Mallard, the Court voted unanimously to approve the minutes as
submitted.
The Court next considered Budget Amendment #02/03-28.1
through 28.4, which would reallocate funds for Constable,
Precinct 2 and the Road and Bridge Department and transfer
funds from Contingency to Community Support and Road & Bridge.
On motion by Commissioner Cauley, seconded by Commissioner
Peters, the Court voted unanimously to approve the budget
amendment as submitted, a copy of which is attached.
The Court next considered entering into an Interlocal
Agreement with the City of Bryan and the City of College
Station for employee health care. On motion by the County
Judge, seconded by Commissioner Cauley, the Court voted
VOL 44 PAGE +
r
Commissioners Court meeting May 27, 2003 3
unanimously to enter into agreement with the two cities for
employee health care.
The next matter before the Court was Amendment No. 1 to
the MetLife Dental Plan, which revises the grace period of the
policy for premium to be paid from 31 days to 45 days after
the due date. On motion by Commissioner Mallard, seconded by
Commissioner Cauley, the Court voted unanimously to approve
the amendment. A copy is attached.
The Court proceeded to consider the proposed changes to
Article III of the Research Valley Partnership bylaws. On
motion by the County Judge, seconded by Commissioner Mallard,
the Court voted unanimously to approve the proposed changes.
A copy is attached.
The Court next considered the renewal of the current
contract with ChoicePoint Business and Government Services,
Inc. for use of the AutoTrack service. On motion b
Commissioner Cauley, seconded by Commissioner Peters, the
Court voted unanimously to approve the renewal of contract for
the period of June 1, 2003 through September 30, 2003 and then
renew for a period of twelve (12) months beginning October 1,
2003. The cost per month will be approximately $300 per
month.
VOL 1+4 PAGE 5
Commissioners Court meeting May 27, 2003 4
The next matter before the Court was to consider
obtaining TEX-AN service for long distance telephone calling
through General Services Commission Cooperative Purchasing
Program and to authorize the County Judge to sign the
necessary documents to obtain a T-1 line. On motion by
Commissioner Cauley, seconded by Commissioner Mallard, the
Court voted unanimously to obtain TEX-AN service. It is
estimated that the County will see a 13 percent savings.
The Court next considered adopting a Resolution
authorizing application to the Criminal Justice Division of
the Governor's Office for funding a Brazos County, Texas
program known as the Brazos Valley Narcotics Task Force. On
motion by Commissioner Cauley, seconded by the County Judge,
the Court voted unanimously to authorize the County Judge to
make application on behalf of Brazos County to the Criminal
Justice Division and accept on behalf of Brazos County such
grant funds as may be tendered. A copy is attached.
The next matter for consideration by the Court was a
request submitted by Commissioner Mallard seeking approval for
out of state travel for himself. Commissioner Mallard will be
traveling to Washington D.C. with Dean International to
discuss the High Speed Rail June 24-26, 2003. On motion by
the County Judge, seconded by Commissioner Peters, the Court
VOL 44 PAGE
Commissioners Court meeting May 27, 2003 5
voted unanimously to grant the request from the County
Commissioner and approved payment of out of state travel
expense for Commissioner Kenny Mallard.
The next matter before the Court was the appointment of
members to the Brazos County Child Welfare Board. On motion
by the County Judge, seconded by Commissioner Cauley, the
Court voted unanimously to appoint Ms. Christine Stan]-',
Dr. Marcia DeAvila as members of the Brazos County Child
Welfare Board.
The Court next considered the recommendation of the
Committee for the Depository Contract. On motion by
Commissioner Mallard, seconded by Commissioner Peters, the
Court voted unanimously to recommend First American Bank for
the Brazos County Bank Depository. The tabulation sheets are
attached.
The next matter for consideration was approval for the
Purchasing Agent to advertise Bid 2003-033 Renovation of
Brazos County Courthouse, County Court at Law No. 2. On
motion by Commissioner Peters, seconded by the County Judge,
the Court voted unanimously to authorize the Purchasing Agent
to advertise for the bids.
. The Court proceeded to consider the following blanket
Purchase Orders:
VOL `f~ PAGE 7
Commissioners Court meeting May 27, 2003
Lowe's
Kwik Kar Oil
Brazos Wholesale
Ecolab
Ray Criswell
Team Systems
Lilly Dairy
Butterkrust
Glazier
Cain's Coffee
Ben E. Keith
Performance
Sysco Food Service
US Foodservice
Sacrmardo Produce
Bldg. Maint.
$1,000
Sheriff's Office
$2,000
Jail
$ 600
Jail
$ 900
Jail
$1,500
Jail
$ 800
Jail
$3,400
Jail
$1,600
Jail
$2,150
Jail
$ 600
Jail
$1,450
Jail
$4,000
Jail
$6,300
Jail
$6,300
Jail
$5,000
On motion by Commissioner Cauley, seconded by Commissioner
Mallard, the Court voted unanimously to approve the Blanket
Purchase Orders as submitted.
6
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
20042427 through 20042657
On motion by Commissioner Peters, seconded by Commissioner
Mallard, the Court voted unanimously to approve the Claims as
submitted.
The Court proceeded to consider the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Peters, seconded by
Commissioner Mallard, the Court voted unanimously to approve
the changes as submitted.
VOL ~ + PAGE
8
Commissioners' Court meeting May 27, 2003 7
The Court next considered authorizing work outside of
county rights-of-way for the health, safety and welfare of the
general public. The Road and Bridge Department requested
permission to enter the private property of Bryan Lake/BTU to
obtain water for use on county road improvements. The site is
in Precinct 4. On motion by Commissioner Cauley, seconded by
Commissioner Peters, the Court voted unanimously to authorize
the work.
The Court next considered the request from Verizon to
construct approximately 6,798 feet of 50 pair buried
communications cable in the right-of-way of Edge School House
Road in Precinct 2. The County Engineer stated that all
appeared to be in order and recommended approval. On motion
by Commissioner Peters, seconded by Commissioner Cauley, the
Court voted unanimously to approve the request by Verizon and
authorized the installation. A copy of the request is
attached hereto.
The Court next considered approval of the Re-Plat of
4.95 Acre Tract (Called 5.0 Acres) Lot One Benjamin Graham
Subdivision in Precinct 1. Richard Vance, County Engineer,
stated that he had reviewed the plat and recommended
acceptance. On motion by the County Judge, seconded by
Commissioner Cauley, the Court voted unanimously to approve
VOL 4y PAGE 9
Commissioners' Court meeting May 27, 2003 $
the re-plat of 4.95 Acre Tract (Called 5.0 Acres) Lot One
Benjamin Graham Subdivision as submitted.
At this point, Commissioner Cauley asked the Court to
revisit agenda item number 6. He questioned if the agreement
automatically triggered a Request for Proposal (RFP). He was
informed that the current Interlocal agreement would take
care of the RFP.
The Court acknowledged receipt of the Extension Service
reports for February and March 2003 and acknowledged receipt
of reports from the following County and Precinct Offices
showing revenues collected and remitted to the County
Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2, Place 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
Brazos County Events Facilities
Sheriff
A copy of the Officials' reports can be viewed in the
County Auditor's office.
There were no announcements.
Under Agency/Board/Committee reports by Court members,
the following spoke:
VOL 44 PAGE
T
Commissioners' Court meeting May 27, 2003 9
1. The County Judge said that the Memorial Day
celebration at the Veteran's Memorial was
very well attended and that it was a great
honor to be a part of the program.
2. Commissioner Mallard said he attended the
first meeting of the Wolf Pen Creek TIF.
They are working on improvements that should
be completed in approximately 5 years.
There was no citizen input and/or concerns.
The County Judge announced that there would be a Public
Hearing at 10:00 a.m.
There being no further business to come before the
Court, the meeting was adjourned.
VOL 0 PAGE
l0
BRAZOS COUNTY COMMISSIONERS COURT
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2002-20W BUDGET YEAR
NO. 02/03-28.1
On this the 27th day of May 2003 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
E. Duane Peters, Commissioner, Precinct 2;
G. Kenny Mallard, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
The following proceedings were held:
THAT WHEREAS, on May 27, 2003 the Court heard and approved a budget amendment for the
2002-2003 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted August 23, 2002 the
following amendment(s) to the original are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 27th day of May, 2003.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
Original
Copies:
County Clerk's Office and attached to the
original budget
County Auditor
County Treasurer
Commissioners' Court Minutes
rvY
44
BRAZOS COUNTY, TEXAS
BUOGET AMENDMENTS
No. X2103-28.1
5/27/2003
FD DIV ACCT PROJ DR/CR ACCOUN'. NAME Increase Decrease
01 110020 732010 Dr. Brazos Herita e Societ $ 5,000.00
01 110015 611300 Cr. Contingency $ 5,000.00
Community Support
To increase budget to the Brazos Herita a Socie as approved 5/13/03 to fund Printing
of the brochure.
t.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 02/03-28.2
5/27/2003
FD DIV ACCT ' PROJ DR/CR ACCOUNT NAME Increase Decrease l
01 560010 656800 Dr. MajorPro'ects $160,000.00
01 560010 611300 Cr. ContinQencv $ 160.000700
Road and Bridge
To reallocate funds
44 ►8
- i _
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2002-2003 BUDGET YEAR
NO. 02/03-28.3
On this the 27th day of May 2003 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
E. Duane Peters, Commissioner, Precinct 2;
G. Kenny Mallard, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
The following proceedings were held:
THAT WHEREAS, on May 27, 2003 the Court heard and approved a budget amendment for the
2002-2003 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted August 23, 2002 the
following amendment(s) to the original are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 27th day of May, 2003.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
Original:
Copies:
County Clerk's Office and attached to the
original budget
County Auditor
County Treasurer
Commissioners' Court Minutes
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 02/03-28.3
5/27/2003
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
302011
600800
Dr.
Clothing/Uniforms
$ 120.00
01
302011
603200
Dr.
Firearms Readiness
140.00
01
302011
672870
Dr.
Equipment - Radios
466.00
01
302011
659500
Cr.
Vehicle Maintenance
726.00
Constable Precinct 2
To reallocate funds as re quested to allow for increased needs.
h
4q
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2002-2003 BUDGET YEAR
NO. 02/03-28.4
On this the 27th day of May 2003 at a regular meeting of the Commissioners' Court, the following
members were present:
Randy Sims, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
E. Duane Peters, Commissioner, Precinct 2;
G. Kenny Mallard, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
The following proceedings were held:
THAT WHEREAS, on May 27, 2003 the Court heard and approved a budget amendment for the
2002-2003 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen
conditions which could not be reasonably included in the original budget adopted August 23, 2002 the
following amendment(s) to the original are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 27th day of May, 2003.
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By
Original: County Clerk's Office and attached to the
original budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
L-4
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M etLife
May 12, 2003
MAY 1 2! ""In
Ms. Loraine Nichols
Brazos County
300 E. 26'" Street, Ste 114
Bryan, TX 77803
Re: Brazos County Amendment and Policy Page.
Dear Loraine,
Enclosed are the following contractual items:
- Amendment No. 1 which revises the Grace Period of the Policy.
- Policy Page 6 which shows the new Grace Period of 45 days
Please review the attached and have an officer of Brazos County execute two copies of the
amendment, along with a witness to the signing. Please have both original signed copies of the
amendment returned to me. I will have them countersigned by MetLife and return one original to
you. Please follow the amendment when adding and deleting pages and exhibits to the policy.
Please also send back to me the certificate letter checking off what you would like along with the
number of copies needed and the address to where they will be sent. I can then send it off to our
printing company for new copies of booklets. It will then be ready for distribution to employees. If
you have any questions, please feel free to call me at 1-800-708-5434 extension 5843.
Sincerely,
Colette Wolfsmith
Account Specialist
Southern Region
800-708-5434,ext 5843
44,
_i
GENERAL PROVISIONS (Continued)
GRACE PERIOD
Each Premium due after the effective date of this policy may be paid up to 45 days after its Premium Due
Date. This period is the grace period. The insurance provided by this policy will stay in effect during this
period. MetLife will notify the Policyholder in Writing that, if the Premium is not paid by the end of the
grace period, this policy will end at the end of the last day of the grace period. If MetLife fails to give
Written notice to the Policyholder, this policy will continue in effect until the date such notice is given.
Policyholder's intent to end this policy during the grace period. The Policyholder may notify MetLife in
Writing prior to the end of the grace period of its intent to end this policy before the end of the grace period.
In this case, this policy will end on the later of:
1. the date stated in the notice; or
2. the date MetLife receives the notice.
If the Policyholder replaces this policy with another group insurance policy but does not give MetLife notice
of intent to end this policy, the grace period provisions will apply.
Grace period extensions. MetLife may extend the grace period by giving Written notice to the
Policyholder. Such notice will state the date this policy will end If the Premium remains unpaid.
Premiums must be paid for a grace period, any extension of such period and any period insurance under
this policy was in effect for which Premium was not paid.
END OF INSURANCE PROVIDED BY THIS POLICY
The Policyholder can end this policy by giving 60 days advance Written notice to MetLife. The policy will end
on the later of:
1. the date stated in the notice; or
2. the date MetLife receives the notice.
MetLife can end this policy as follows:
1. on the date Premium is not paid when due, subject to the Grace Period provisions; or
2. on any Premium Due Date, by giving the Policyholder 31 days advance Written notice, if less than:
a. 75% of persons eligible under this policy are insured for Contributory Insurance;
b. 100% of persons eligible under this policy are insured for Noncontributory Insurance; or
c. 50 Employees are insured by this Policy;
3. on any Premium Due Date, by giving the Policyholder 60 days advance Written notice, if the
Policyholder fails to provide information on a timely basis or perform any obligations required by this
policy or any applicable law; or
4. on any Policy Anniversary, except during a Rate Guarantee Period as may be provided in Exhibit 1, by
giving the Policyholder 31 days advance Written notice.
This policy will end on the date on which the last certificate in effect under this policy ends.
If this policy ends, all Premiums due must be paid. If MetLife accepts Premium after the date this policy
ends, such acceptance will not act to reinstate the policy. MetLife will refund any unearned Premium.
GPNP99 104249-G Page 6
:f ///f May 1, 2,003
MetLife
POLICY AMENDMENT
Metropolitan Life Insurance Company
One Madison Avenue, New York, New York 10010-3690
Group Policy No.: 104249-G
Policyholder: Brazos County
Effective Date: May 01, 2003
Metropolitan Life Insurance Company ("MetLife'), a stock company, issues this amendment to change the following:
In the Group Policy replace Policy page 6 with Policy page 6 dated May 1, 2003 to include a 15 day premium drag.
This amendment is to be attached to and made a part of the policy. This amendment is subject to the terms and
provisions of the policy.
To be completed by Metropolitan Life Insurance Company:
Signed at: 6' y I U r p Fc -I-L- Date: Co / b/ 03,
(City) (State)
_Q l
(Signature of Authorized Life Representative)
Robert H. Benmosche
Chairman, President and Chief Executive Officer
PA99
95
To be completed by the Policyholder:
ARTICLE III.
APPOINTMENT AND QUALIFICATIONS OF DIRECTORS
The Directors shall be appointed in the following manner: three (3) shall be appointed by
the City Council of Bryan, three (3) shall be appointed by the City Council of College Station,
three (3) shall be appointed by the Brazos County Commissioners= Court, one (1) shall be
appointed by the President of Texas A&M University, one (1) shall be appointed by The
Partnership
and one
(1) shall be appointed by the Bryan College Station Chamber of
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Commerce t° Wan'
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One of the three appointees representing the City of Bryan, City of College Station and
Brazos County to The Partnership Board shall be an elected member of City Council or
Commissioners= Court. In addition to duties of The Partnership board members outlined herein,
it shall be the duty of these elected officials to serve a liaison function between The Partnership
and the governing body of the governmental entity from which they were appointed. Such liaison
role may include providing periodic reports on the activities and plans of The Partnership to the
governmental body and communication of the priorities of the governing body to The Partnership
Board. The remaining non-elected representatives of the and county shall meet whatever
qualifications the entity may establish " 441=W6 . At
such time that the appointed elected representative should cease to be an elected official, he/she
will be required to resign The Partnership Board position and the governmental entity affected
will appoint a new representative from the entity to fill the vacant position.
The Bryan City Manager, and the College Station City Manager shall serve as ex-officio
members of the Board of Directors, without vote. There shall also be one ( I) non-voting Direetee
member who shall be appointed by the President of ~t Blinn College. The
Chamber representative will be appointed for a one-year term.
No voting Director may serve more than one unexpired term, plus two (2) consecutive
three (3) year terms as Director of the Corporation except as noted below regarding Immediate
Past Chairman and elected officials. Any Director of the Corporation who is ineligible for
immediate reappointment under the preceding sentence is ineligible for reappointment for a
period of one (1) year following the expiration of his term.
Notwithstanding the ineligibility of the Immediate Past Chairman, pursuant to the
preceding paragraph, to continue to serve on the Board, the Immediate Past Chairman shall
continue to serve as a voting member of the Board and a voting member of the Executive
Committee until the end of the term of the then serving Chairman.
Elected officials may be appointed for an additional term or partial term by their
respective City Councils and Commissioners Court, not to exceed their term as an elected official.
y q "
CAPPED FLAT RATE SUBSCRIBER AGREEMENT
"TERMS AND CONTIDITIONS
Amendment to Exhibit "A"
ChoicePoint Business and Government Services Price List
Amended: May 4, 2003 Effective: June 1, 2003
PRICE:
CPBG agrees to provide BRAZOS COUNTY ATTORNEY'S OFFICE with unlimited access to
AutoTrack at the rate of $300 per month, for the period of June 1,2003 through September 30,
2003.
CAPPING PROCEDURES:
We will provide BRAZOS COUNTY ATTORNEY'S OFFICE, with unlimited access to housed
data sets, and access to gateway credit header data in accordance with the following. If the
BRAZOS COUNTY ATTORNEY'S OFFICE's total monthly search volume exceeds $350 in
transactional search value, the department's access to gateway credit header services will revert to
housed credit header data for the remainder of the month. At the beginning of each month, full
gateway credit header services will be restored.
SPECIAL CONDITIONS:
The flat rate would not apply to copies of "Premium Reports" which now consist of
(1) National and Florida criminal records and motor vehicle accident reports (MVR's),
(2) Experian Business Reports, (3) InfoUSA Reports, (4) Dun & Bradstreet Reports and (5) Link
It analytical reports.
The Premium Report options will be turned off to prevent access from the menu. If you require
Premium Reports, please notify us and we can arrange to have them billed in addition to the flat
-D3
44 :X7
STATE OF TEXAS
COUNTY OF BRAZOS
A RESOLUTION BY THE COMMISSIONERS' COURT OF BRAZOS Cti LINTY, TEXAS
AUTHORIZING THE SUBMISSION OF A GRANT REQUEST TO THE CRIMINAL JUSTICE
DIVISION OF THE GOVERNOR'S OFFICE FOR FUNDING A BRAZOS COUNTY, TEXAS
PROGRAM KNOWN AS THE "BRAZOS VALLEY NARCOTICS TASK FORCE".
WHEREAS, the Commissioners' Court of Brazos County, Texas have the moral
obligation to the citizens and taxpayers of Brazos County to ensure that the criminal justice
system operates in the most efficient and coordinated manner possible; and
WHEREAS, the Commissioners' Court feels that the continuation of the Brazos Valley
Narcotics Task Force will materially enhance the administration of justice in Brazos County,
Texas; and
WHEREAS, the opportunity exists to fund vital parts of this program through the Office of
the Governor of the State of Texas, Criminal Justice Division; and
WHEREAS, the Commissioners' Court has agreed to provide all applicable matching
monies for the said project as required by the Edward Byrne Memorial Act Fund grant application,
and
WHEREAS, the Brazos County Commissioners' Court has agreed that in the event of a
loss or misuse of the Criminal Justice Division funds, the Brazos County Commissioners Court
assures that the funds will be returned to the Criminal Justice Division in full;
NOW, THEREFORE BE IT RESOLVED b the Commissioners' Court of Brazos County,
Texas, at its meeting on the d944-- day of 2003, that:
1. The Commissioners' Court approves submission of the grant application to the
Office of the Governor, Criminal Justice Division, for grant monies to fund the
Brazos Valley Narcotics Task Force.
2. The County Judge of Brazos County, acting on behalf of Brazos County, is
authorized to apply for, accept, reject, alter, or terminate the grant.
3. This resolution becomes effective upon it adoption.
ATTEST:
Karen McQueen, County Clerk
Brazos County, Texas
EVALUATION FORM FOR RFP 12003 - 028
COUNTY DEPOSITORY CONTRACT
Evaluation by: AVERAGE OF COMMITTEE
EVALUATION FACTORS
PERCENTAGE
WELLS
FARGO
1ST
AMERICAN
BANK OF
AMERICA
SERVICES AVAILABLE
25.00%
21.00%
24.60%
22.00%
NET RATE OF RETURN
25.00%
17.60%
24.00%
16.60%
COST OF SERVICES
20.00%
13.00%
18.60%
9.00%
COMPLETENESS OF
RESPONSE
15.00%
15.00%
15.00%
15.00%
REFERENCES
15.00%
13.30%
14.30%
8.00%
TOTAL:
100.00%
79.90%
96.50%
70.60%
Recommendation: First American Bank
4q = a
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PERSONNEL CHANGE OF STATUS
page I of 1
COURT DATE: May 27, 2003
DEPARTMENT: Personnel
PURPOSE: Approve Personnel Change of Status
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
COUNTYJUDGE
LOCKLEDGE, DEBORAH L. TRANSFER WITHIN DEPT.
TAX OFFICE
WALDROP, BRANDY N
NEW HIRE - PART TIME
DISTRICT CLERK
BRAZOSCENTER
RILEY. BECKY
ZWEIFEL, SANDRA
DISCHARGED
RETIREMENT
JUVENILE COURT REFEREE OEHLERT, TANYA TRANSFER TO ANOTHER DEPT.
LUNA, AIDA M. NEW HIRE - FULL TIME
Approved in Conunissioners' Court
County Judge's or Commissioner's
(This copy to be attached to minut
1 1 Yob rix ✓ w-
~e~!!y
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: May 27 2003
ITEM: Permission to enter B an Lake/BTU located off Sand Point Road for the
purpose of obtaining water from the lake to be used for county road improvements
Signed permission form is attached Site is located in Precinct 4
SOURCE OF FUNDS: N/A
ADDITIONAL WORK DESCRIPTION :
Water will be used for the reconstruction of (county road) Benchley Drive
in Benchely Oaks Subdivision.
NOTES/EXCEPTIONS:
SUBMITTED BY:
Y 7
41-0 -
Richard F. Vance, P.E.
County Engineer
0003-045
This Request is
Date:
Randy S!vK, County Judge
+ "n•G
p .
APPROVED BY:
gmissn arey C ley
Precinct
❑ by Commissioners Court
- '_r..
V. .W n
. . BRAZOS COUNTY
PRIVATE PROPERTY ACCESS PERMISSION FORM
Randy aims
Tmy Jmm
Commissbrur Pat 7
Duane Peals
Conunbsk rr Pd 2
Kamy IRaYard
Cmrahslaw Pa 3
Caxy Cedq
CortaNealmar P[l4
Date
1. LAND OWNER AND ADDRESS
II. LOCATION OF WORK
III. DESCRIPTION OF WORK TO BE DONE
IV.
w -,,IMI I a I IV"-/
Richard F. Vance, P.E. Engineer Aide Foreman tght of Way
County Engineer
will
Owner s Signature: DATE &~0-3
UP tY y ✓ ' Ale. lVoVa /r,mj-v.& CoF 7&wpf .6 of rr.//oiVS -IrIf
lkt Fke csll~ P. AeAJ AEI AA? else ~ 3cj
10002
MAINTENANCE YES _ NO x
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE
BRAZOS COUNTY
COMMISSIONERS' COURT ACTION FORM
DEPARTMENT Road and Bridge NUMBER 560010
DATE OF COURT MEETING: May 27. 2003
ITEM: Request from Verizon to construct approximately 6,798 feet of 50 [)air buried
communications cable in the right of way of Edge School House Road. Site is located
SOURCE OF FUNDS: N/A
1) No work will be permitted between front slope and/or back slope.
2) All installation(s) shall be constructed in designated utility easements, if applicable. If no utility
easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line
and/or 2) in the case of a road bore, perpendicular to the right-of-way line.
3) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's
responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way.
4) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall
be conducted by an independent geotechnical testing firm; copies of all test results shall be
furnished to the office of the Brazos County Engineer.
5) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control
Devices for Streets and Highways, published by the Texas Department of Transportation, and all
other State and Federal laws governing utility construction.
NOTES/EXCEPTIONS:
ACTION REQUESTED OR ALTERNATIVES:
SUBMITTED BY:
sk~
Richard F. Vance, P.E.
County Engineer
0003-046
This Request is
Date: r 6;/t,;
Randy
APPROVED BY:
Commissioner Duane Peters
Precinct 2
I Denied El by Commissioners' Court
Judge
verszn
Engineering & Planning
301 Industrial Blvd.
Bryan, TX 77803
May 15, 2003
Richard Vance
Brazos County Engineering Office
County Engineer
2617 W. Hwy. 21
Bryan, TX 77803
Dear Mr. Vance:
Subject: AGRMNTS 24 BURIED CABLE
Enclosed are From ED-135 and a work location sketch showing the location of our
proposed communications cable line on county roads in Brazos County at Bryan,
Texas.
This work is to be completed on Work Order 5413 - 3P001 FY which is scheduled for
May 19, 2003. If you have any questions concerning this work, please contact Joe
Young at our office in Bryan, telephone 979-821-4303 within 15 days so that we may
explain of modify our proposal, otherwise, it is understood that this proposal is
approved.
Sin 71y'
az4~ce
John Arnold
Supervisor - Network Engineer
JA:ec
Attachment
03-Z0-03
AC'r 2 X-V9 ) et 0ki
OK 4.6 SUa m~Tr~~
VERIZON COMMUNICATION Notice of
Line Installation
May 15, 2003
To The Commissioner's Court of Brazos County
ATTENTION COUNTY JUDGE:
Formal notice is hereby given that VERIZON COMMUNICATIONS will
construct a communication line within the right-of-way of a County Road in
Brazos County, Texas as follows:
We will place 6798 feet of 50 pair buried communications cable
along the west right-0f--way of Edge School House Road. The
cable is 0.94 inches in diameter and will be placed 4 feet in the
right-of-way at a minimum depth of 30 inches between L124/Pd19,
which is in front of 8599 Edge School House Road and L124/Pd32,
which is at the intersection of Edge School House Road and Jack
Manning Road. All creeks will be bores.
The location and description of this line and associated appurtenances is
more fully shown by two (2) copies of drawings attached to this notice. The line
will be constructed and maintained on the County Road right-of-way in
accordance with governing laws.
Notwithstanding any other provision contained herein, it is expressly
understood that the tender of this notice by the Verizon Southwest Incorporated
does not constitute a waiver, surrender, abandonment or impairment of any
property rights, franchise, easement, license, authority, permission, privilege or
right now granted by law or may be granted in the future and any provision or
provisions so construed shall be null and void.
Construction of this line will begin on or after May 19, 2003.
:OM7 Q~S
VELtnold
John W
Supervisor-Network Engineer
301 Industrial Blvd.
Bryan, TX 77803
1 -
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5413-3P007FY
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