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HomeMy WebLinkAbout2003-03-18-6:30PM-RegularBRAZOS COUNTY BRYAN. TEXAS ;i NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, MARCH 18, 2003 AT 6:30 P.M. IN ASSEMBLY ROOM 4 OF THE BRAZOS CENTER, 3232 BRIARCREST DR., BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Commissioner Peters. 2. Call for citizen input and/or concerns. 3. Presentation of a Proclamation for "Don't Mess with Texas Trash-Off Day" in Brazos County. Consider and take action on agenda items 4 - 21: 4. Payment of Claims. 5. Personnel Changes of Status. 6. Expenditure of $250.00 for Brazos Beautiful for "Don't Mess with Texas Trash-Off' to be held on March 22, 2003. 7. Renewal of a preventative maintenance and extended service agreement with InterStor Design Associates for the mobile filing/storage system located at the Brazos County Detention Center. 8. Charge to the City of Bryan and City of College Station for the use of the electronic voting system. 9. Request by the Information Technology Department for out-of-state travel for an employee to attend a networking solutions and training conference in Salt Lake City, Utah on April 13-18, 2003. vkw, Commissioners Court Meeting Agenda March 18, 2003 Page Two 10. Selecting an architect to design a new courtroom and office space on the second floor of the Courthouse. 11. Requisition for the Road & Bridge Department for Bid #2003-002 - Oversized Limestone Aggregate. 12. Authorizing the Purchasing Department to advertise for Bid #2003-030 - Poly Jute. 13. Approval of an amendment to the copier lease agreement with IKON to include the addition of a fax board for the Sheriff Department - Jail Administration. 14. Appointment of members to a committee for review of RFP #2003-028 - County Depository. 15. The Amending Plat of Lot 8 and Reserve Tract A of Schuessler Subdivision, 6.22 acres, Stephen Jones Survey. Site is located in Precinct 1. 16. The Replat of Bentwood Estates Phase One, 2 Blocks, 31 Lots, 76.526 acres, B.B.B. & C.R.R. Survey, B. McGregor Survey. Site is located in Precinct 1. 17. Request by Brushy Water Supply Corp. to construct water line installations in the right-of-way of Lightsey Lane. Site is located in Precinct 1. 18. The Final Plat of Open Range Addition, 11.25 acres, G.H. Coleman Survey. Site is located in Precinct 2. 19. Resubmitting the Final Plat of Green Meadows Estates, 35.46 acres , Archibald D. Lancaster'/4 League. Site is located in Precinct 2. 20. The Final Plat of Risky's Ranch Subdivision, 20.000 acres, Block 1, Lots 1-12 and Block 2, Lots 1-4, T.J. Allcorn 3/4 League. Site is located in Precinct 3. 21. Approving the minutes of the following Commissioner Court meetings: a. Regular meetings conducted on January 7, January 14, January 21, and January 28, 2003. b. Special meetings conducted on January 16 and January 22, 2003. Commissioners Court Meeting Agenda March 18, 2003 Page Three 22. Announcement of interest items and possible future agenda topics 23. Agency/Board/Committee reports by Court members. 24. Call for citizen input and/or concerns. 25. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. COMMISSIONERS' COURT REGULAR MEETING MARCH 18, 2003 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 6:30 p.m., on Tuesday, March 18, 2003, with the following members of the Court present: Randy Sims, County Judge, Absent; Tony Jones, Commissioner of Precinct 1, Presiding; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Absent; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Peters gave the invocation and led the pledge of allegiance. There was no citizen input and/or concerns. Commissioner Tony Jones read aloud a Proclamation designating March 22, 2003 as "Don't Mess With Texas Trash- Off Day". The Court joins with the Cities of Bryan and College Station to encourage all citizens to participate in America's largest organized litter clean-up, recycling and beautification program. On motion by Commissioner Jones, seconded by Commissioner Mallard, the Court moved to Vol 4-A Page 4 Commissioners' Court meeting March 18, 2003 2 proclaim March 22, 2003 as "Don't Mess With Texas Trash-Off Day" throughout Brazos County. Commissioner Jones then presented the signed Proclamation to Ms. Laura Tankersley- Glenn, representing Brazos Beautiful. The Court proceeded to consider the following Claims as submitted by the County Treasurer for payment: 20040276 through 20040460 On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the Claims as submitted. The Court next considered the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the changes as submitted. The Court then considered approval of an expenditure of $250.00 for Brazos Beautiful for "Don't Mess With Texas Trash-Off" to be held on March 22, 2003. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the $250.00 expenditure to Brazos Beautiful. Vol 4.1 Page 5 Commissioners' Court meeting March 18, 2003 3 The Court next considered the renewal of a preventative maintenance and extended service agreement with InterStor Design Associates for the mobile filing/storage system located at the Brazos County Detention Center. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the agreement with InterStor Design Associates. A copy of the agreement is attached. The Court next considered a charge to the City of Bryan and the City of College Station for the use of the electronic voting system. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to charge the cities two percent (2%) of the costs of the equipment for use of the new electronic voting system. The next matter for consideration was a request by the Information Technology Department for out-of-state travel for an employee to attend a networking solutions and training conference in Salt Lake City, Utah on April 13-18, 2003. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve payment for travel expenses for Matthew Pierce to Vol Lfa Page le Commissioners' Court meeting March 18, 2003 4 attend the "Spring BrainShare 2003" networking solutions and training conference in Salt Lake City, Utah. The Court proceeded to consider the selection of an architect to design a new courtroom and office space on the second floor of the Courthouse. On motion by Commissioner Jones, seconded by the Commissioner Peters, the Court voted unanimously to select Patterson Architects. The Court next considered approval of a requisition for the Road & Bridge Department for Bid #2003-002 - Oversized Limestone Aggregate. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the requisition in the amount of $60,000.00. The Court next considered authorizing the Purchasing Department to advertise for Bid 42003-030 - Poly Jute. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to authorize the Purchasing Department to advertise for Bid #2003-030. The Court then considered approval of an amendment to the copier lease agreement with IKON to include the addition of a fax board for the Sheriff Department-Jail Administration. On motion by Commissioner Peters, seconded Vol 4a Page Commissioners' Court meeting March 18, 2003 5 by Commissioner Mallard, the Court voted unanimously to approve the amended agreement with IKON. The additional cost for this upgrade is $40.00 per month. A copy of the agreement is attached. The next matter for consideration was the appointment of members to a committee for review of RFP #2003-028 - County Depository. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to appoint the following members to the committee. Margie Wedel - Auditor's Department Kay Hamilton - County Treasurer Terri White - Treasurer's Department Kristi Roe - Tax Office Karen McQueen - County Clerk Kenny Mallard - Commissioner, Pct. 3 The Court next considered approval of the Amending Plat of Lot 8 and Reserve Tract A of Schuessler Subdivision, Stephen Jones Survey located in Precinct 4. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the Amending Plat of Schuessler Subdivision as submitted. Vol 14 J, Page 9 Commissioners' Court meeting March 18, 2003 6 The Court then considered the Replat of Bentwood Estates Phase One, B.B.B. & C.R.R. Survey, B. McGregor Survey located in Precinct 1. Richard Vance, County Engineer, stated that he had reviewed the plat and offered the following comments: 1) This replat eliminates Lots 2,7 and 10 which have been included in other lots. On motion by Commissioner Jones, seconded by Commissioner Mallard, the Court voted unanimously to approve the Plat of Bentwood Estates Phase One subject to the developer complying with the exception noted by the County Engineer. The next matter for consideration was the request by Brushy Water Supply Corporation to construct water line installations in the right-of-way of Lightsey lane. The site is located in Precinct 1. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the request of Brushy Water Supply Corporation and authorized the water Vol 4a Page Commissioners' Court meeting March 18, 2003 7 line installation. A copy of the request is attached hereto. The Court next considered approval of the Final Plat of Open Range Addition, G.H. Coleman Survey located in Precinct 2. Richard Vance, County Engineer, stated that he had reviewed the plat and offered the following comments: 1) Correct spelling of County Clerk's name under "Certificate of County Clerk." 2) Add Note 410 to the General Notes: Lots 1 and 9 shall have access from Open Range Court only. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the final plat of Open Range Addition subject to the developer complying with the exceptions noted by the County Engineer. The Court then considered resubmitting the Final Plat of Green Meadows Estates, Archibald D. Lancaster % League due to a reduction in the number of subdivision lots and the relocation of access easements. Site is located in Precinct 2. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. Vol 4a Page 10 Commissioners' Court meeting March 18, 2003 8 Commissioner Peters moved for approval. Commissioner Mallard seconded. After discussion with the developer, Commissioners Peters and Mallard withdrew their motion and second respectively. Then on motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to table the item. The Court next considered approval of the Final Plat of Risky's Ranch Subdivision, Block 1, Lots 1-12 and Block 2, Lots 1-4, T.J. Allcorn % League. Site is located in Precinct 3. Richard Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the final plat of Risky's Ranch Subdivision as submitted. The next matter before the Court was approval of minutes from the following Commissioners Court meetings: a) Regular meetings conducted on January 7, 14, 21, and 28, 2003. b) Special Meeting conducted on January 16 and 22, 2003. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the previously noted minutes. Vol 4 2, Page I1 Commissioners' Court meeting March 18, 2003 9 Under announcement of interest items and possible future agenda topics Commissioner Mallard made the following comment: a) He suggested an agenda item or workshop to review illegal dump sites. Under Agency/Board/Committee reports by Court members, Commissioner Mallard announced that he and Commissioner Jones had met with city managers to discuss an education process for students living in community neighborhoods to help them coexist with their neighbors happily. He also mentioned a federal update on a new courthouse and Region G water planning. Commissioner Mallard went on to discuss the idea of combining some City/County non-profit offices, such as the Chamber of Commerce. Commissioner Jones suggested that this might be another good topic for a workshop. Under citizen input and/or concerns, Don Garrett of 2301 E. Marshall Landing in Bryan, Texas addressed the discussion during agenda item number 19 (nineteen). He said he understood from the discussion that the owner/developer is responsible for the costs of moving a water line if necessary. He says he doesn't feel this is right considering the owner/developer has already paid for Vol 4a Page Ia Commissioners' Court meeting March 18, 2003 the water line and meter. 10 Demetrios Basdekas asked for an item on the agenda addressing the financial state of Brazos County. He said that the County Judge gave an update when he first took office and he thinks the Public should be kept updated. There being no further business to come before the Court, the meeting was adjourned. Vol ~d Page 3 Commissioners' Court meeting March 18, 2003 11 The foregoing minutes of the Commissioners Court meeting held March 18, 2003 have been examined and are approved in open Court this )0-0--/day of 2003 in Bryan, Brazos County, Texas. Commissioner, Precinct 1 Duane Peters Kenny Malla Commissioner, Precinct 2 Commissione , Precinct 3 Carey Ca ley, Jr. a Commissi ner, Precin t 4 arF~ e McQueen County Clerk Vol 4d Page 14 ~lf BRAZOS COUNTY COMMISSIONERS COURT MEETING ON ` A:94 e-l /Y 200 - AT NAME ORGANIZATION/DEPARTMENT AZI~'~ L~/2I' C-~zrvc~'XSin~ri L havlL~ lwr~ 7-1 Q ~l / Coo .s ~Sb cak N Dq lti ~ 7 ~/~1i1if.L( Y~u~ Y 91a BRAZOS COUNTY COMMISSIONERS COURT MEETING ON L / g 200 3 AT C-1911M NAME OWTAN17ATTnNMRP O RTT M P C ~L~s " ~ 11 I oo l ( ACC u!~ t, &t,"9 V O[ u c r 1 Go" PERSONNEL CHANGE OF STATUS page 1 of 1 COURT DATE: March 18, 2003 DEPARTMENT: Personnel PURPOSE: AR~rove Personnel Chanje of Status DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED COUNTY JUDGE GILCHRIST, RHONDA NEW HIRE - DIRECTOR JUVENILE SERVICES SHERIFF'S OFFICE GARBS, JUDY A. NEW HIRE - FULL TIME JUVENILE SERVICES ALLEN, SHIRLEY RESIGNATION EMERGENCY MANAGEMENT MEADE, MICHELE NEW HIRE - PART TIME Approved in Commissioners' Court: March 18, 2003 County Judge's or Commissioner's Signature:6" (This copy to be attached to minutes) r L4 InterStor DESIGN ASSOCIATES, INC, INFORMATION & MATERIEL MANAGEMENT SOLUTIONS Preventative Maintenance and Extended Service Agreement DATE 3-5-03 NEW RENEW X 1STOMER BRAZOS COUNTY AUDITORS OFFICE 300 E. 26th ST., 11314 BRYAN, TX 77803 CUSTOMER ORDER NO. PHONE -7371SMA IWAYNE DICKIE 1979-361-4168 s.mo.Wx10 Palameaw ~}tX 1835 SANDY POINT RD. IFROM TOTAL ANNUAL AMOUNT T E 5-25-0- TT R O 5-25-04 $225.00 EQUIPMENT UNDER SERVICE TYPE OF EQUIPMENT MODEL AMOUNT MOBILE FILING/STORAGE SYSTEM SPECIAL CONDITIONS AUDITORS DEPARTMENT MECHANICAL ASSIST W/3 CARRIAGES 225 00 SALES TAX - EXEMPT TOTAL COST I 2251.00 Purchaser agrees that this Order includes all of the terms and conditions on both the face and reverse side hereof, that this Order cancels and supersedes any prior agreement and as of the date hereof comprises the complete and exclusive statement of the terms of the agreement relating to the subject matters covered hereby, and that THIS ORDER SHALL NOT BECOME BINDING UNTIL ACCEPTED BY DEALER OR HIS AUTHORIZED REPRESENTATIVE. Purchaser by his execution of this Order acknowledges that he has read its terms and conditions and has received a true copy of this Order. Approved By: INTERSTOR DESIGN ASSOCIATES, INC Address 5074 STEADMONT DR. City/St e'% 77040 By: n-61 X11 h Ursj~ Date MARCH 5. 2003 Signed Service Agreement must be received by INTERSTOR DESIGN ASSOCIATES, INC. prior to expiration of current service period. a ~ Customer's Acceptance - Sign name below. Send I contract to INTERSTOR DESIGN ASSOCIATES, INC. Compan am RAZOS CO. AUDITORS OFFICE Title 1~l~i5/oNl2 ~/2 Noti vOy F By Date .3-/P--Z~~3 Phone: ( 9 79) .3/0/-'//off Ext. HIGH DENSITY MOBILE STORAGE SYSTEMS - FILE SHELVING - LIBRARY SHELVING - ROTARY FILES FOLDERS AND SUPPLIES - COLOR CODE LABELING SYSTEMS - AUTOMATED STORAGE AND RETRIEVAL SYSTEMS TERMS AND CONDITIONS OF AGREEMENT 1. Mechanical service will be furnished to the customer by InterStor Design Associates, Inc. for the equipment listed during the established business hours of InterStor Design Associates, Inc. Monday thru Friday, excluding holidays. All prices quoted herein for systems to be placed under agreement are based on the understanding that all equipment will be used during a maximum 50 hour work week. 2. The maintenance provided shall include regular preventative maintenance & extended service. 3. Preventative maintenance shall be performed during established business hours Monday through Friday. Preventa- tive maintenance service will include inspection, cleaning, adjustment and lubrication, if required, of all electronic, electrical, and mechanical components. Unless otherwise excepted, replacement of necessary parts will be accomplished during the performance of the maintenance inspections and the Subscriber will pay current prices then in effect for such replacements. 4. Extended service shall consist of requested service calls during the 12 calendar months following preventative maintenance service. If replacement parts are necessary, they will be charged at the prevailing rate. 5. Service requested by the customer during other than established business hours will be charged at the rates then in effect, including travel time and expense with a two hour minimum. Special arrangements may be made. 6. MAINTENANCE SERVICE AND PARTS REPLACEMENTDOES NOTCOVER REPAIRSOR PARTS REQUIRED BECAUSE OF AN ACCIDENT, FIRE, WATER, ABUSE, MISUSE, WAR, OR AN ACT OF GOD, NOR DOES IT COVER CHANGES IN SETUP, MAINTENANCE OR REPAIRS DONE BY OTHER PERSONS NOT AUTHORIZED BY INTERSTOR DESIGN ASSOCIATES, INC. 7. If the equipment under agreement is moved, transported or tampered with in any manner without InterStor Design Associates, Inc. supervision, this agreement will become null and void without refund. 8. Mechanical service is authorized by the customer to be rendered by InterStor Design Associates, Inc. to the equipment listed for the period above noted unless the agreement is terminated by either party as herein provided. Either party may terminate this agreement upon written notice to the other party, given not less than thirty (30) days immediately prior to any anniversary date hereof. InterStor Design Associates, Inc. reserves the right to examine equipment prior to any renewal of this agreement, and in the event the machine(s) require overhauling or rebuilding, an estimate will be submitted for customer's approval before the work is started. 9. Maximum liability for InterStor Design Associates, Inc. hereunder shall be an amount not to exceed the total amount actually paid by the customer for services during the applicable term of the agreement. 10. In no event shall InterStor Design Associates, Inc. be liable for any special, indirect, consequential or exemplary damages including, without limitations, loss of anticipated profits or business opportunities, or for specific performance. THE FOREGOING WARRANTIES ARE EXCLUSIVE AND ARE GIVEN AND ACCEPTED IN LIEU OF (1) ANY AND ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OR MERCHANTABILITY AND FITNESS FORA PARTICULAR PURPOSE; AND (II) ANYOSLIGATION, LIABILITY, RIGHT, CLAIM OR REMEDY IN CONTRACT OR TORT, WHETHER OR NOTARISING FROM NEGLIGENCE, ACTUAL OR IMPUTED. it. At all times whether by amendment or change, and including this document the only persons authorized to sign on behalf of InterStor Design Associates, Inc. are the President or Service Manager. InterStor Design Associates, Inc. shall not be responsible for failure to render service for any causes beyond its control including, without limitation, strikes, labor disputes, and inclement weather. This agreement shall constitute the entire contract between the parties and cannot be modified except in writing, signed by both parties. A y IOSCapital M KON Oace S oMip r-' .,piny P.O. Box 9115, Macon, GA 31208-9115 Copy Management/Copy Management Plus PROGRAM ADDENDUM AMENDMENT ("Amendment"), dated as of the _ day of 20_, to that certain agreement no. ,158143 - lay VU5AL [Insert customer no. first, r/ten insert agreemenoschedule no.] ("Agreement' between IOS Capital, Inc. ("we" or us") and F3r~ 4n~ gx•_ -,as customer ("Customer" or "you"). All capitalized words used but not defined in this Amendment will gave the meanings given to them in the Agreement. Except to the extent modified by this Amendment, the terms and conditions of the Agreement will remain unchanged and shall continue in full force and effect. Customer Information: Customer Name: L '1 Address: r. DTI- Jtrce,T City: L Gc.• County: I>t615Z State: FX Zip: 77~a3 Term of Amended Agreement: months Equipment Change: M equipment Change ❑ Copy Volume Change ❑ Both Add Delete Quantity Make/Model Beginning Meter serial 8 y rw ( Fax Sr,r- f'~pu~ Ending Meter Amended Billing: Cost per Copy Guaranteed Minimum Monthly Conies Cost of Additional Conies Minimum Monthly Payment From To Equip. S 33 . Do Mainz $ Total S 33 .0 Equip. $ Maint. S Total S Additional Provision: You are applying to us to amend the Agreement as described above. The amended term of the Agreement will begin on the customer acceptance date indicated below. Billing for the amended amount will begin on the next payment date under the Agreement. Signatures: Customer: &RAZOS Cotl~lrY By: Authorized Signer (ate 3 [8/Z0 03 Revised 7/00 IOS Capital, Inc. By: Authorized Signer Date IOSCapital M *QDN Otrce SoMions Carp" P.O. Box 9115, Macon, GA 31208-9115 ❑ Copy Volume Change AMENDMENT ("Amendment'), dated as of the day of , 20, to that certain agreement no. c5,81 y3 - (,9`157,001 [Insert cuslomer no. firs!, then insert agreemendschedule no.] ("Agreement') between IOS Capital, Inc. ("we" or us") and Br-&Fns COI.r as customer ("Customer' or "you').;All capitalized words used but not defined in this Amendment will have to meanings given to them in the Agreement. Except to the extent modified by this Amendment, the terms and conditions of the Agreement will remain unchanged and shall continue in full force and effect. Customer Information: Customer Name: Address: --4,U7 C. nT <,lrej City: 11)r Vc_.. County: 13ra'~oS State: '>"JC Zip: 7"783 Term of Amended Agreement: 1o months Equipment Change: Fy-rquipmont Change Quantity Add Delete Amended Billing. Cost oer Couy From To fw C~3 FqX R-.,o Copy Management/Copy Management Plus PROGRAM ADDENDUM ❑ Both bent n Ending Meter Guaranteed Minimum Monthly Conies Cost of Additional Copies Minimum Monthly Payment Equip. S Maint. S Total S ~jLo Equip. $ O Mainz $ Total S Additional Provision: You are applying to us to amend the Agreement as described above. The amended term of the Agreement will begin on the customer acceptance date indicated below. Billing for the amended amount will begin on the next payment date under the Agreement. Signatures: Customer: 20 C 0uu ry IOS Capital, Inc. 3/8 By: By: A torizy S%g er Date Authorized Signer Date Revised 7100 A c- BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: March 18. 2003 ITEM: Request from Brushy Water Supply Corp. to construct water line installations in the right of way of Lightsey Lane. Site is located in Precinct 1. SOURCE OF FUNDS: N/A REQUIREMENTS: A) No work will be permitted between front slope and/or back slope. B) All installations shall be constructed in designated utility easements, if applicable. If no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: Exceptable as submitted only with the understanding that culverts generally are replaced about every ten (10) years. Should the need for replacement occur, water company will move their line at no cost to Brazos County, and all work will be coordinated with the County Engineer. SUB~MITT D BY: - Richard F. Vance, P.E. County Engineer 0003-024 APPROVE BY' Co mis 'o Tony Jones Precinct 1 Approved 26 Denied ❑ by Commissioners Court Date: Zn23 f Ran ally/ Si ounty Judge REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 q Formal notice is hereby gi en that (applicant)6rV SALI' -'61)pe)y &V/J 300 proposes K01 lace a (type) ' within v' across_ the right-of-way of (road) i a Fg`~ eT vt1 in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to this notice. I understand and agree that: 1. The County Engineer must be notified 72 hours prior to the beginning of construction in order that he, or his designated inspector, may inspect the actual installation. 2. All damage to the roadways and rights-of-way will be repaired to their original condition to the satisfaction of the County Engineer. 3. Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way. 4. Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right-of-way. 5. The line will be constructed and maintained on the County right-of-way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. The lioe or lines will be constructed no less than twenty-four inches (24") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway. 7. All sites will be barricaded during the construction period. Construction of this line will begin on or after theAay of 2063 Firm: 13Iu~, Waj.~j .)y &vp. 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