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HomeMy WebLinkAbout1991-08-12-1000AM-Regularw 1 i FILED 91 AUG -8 PM 2: 11 • • • BRAZOS COUNTY BRYAN. TEXAS AGENDA Ko.~ -CO. CLERK BRA CSCOUNTY CCJ TH S~• BitYA T ~ 5 BRAZOS COUNTY COMMISSIONERS' COURT MEETING THE COMMISSIONERS' COURT WILL MEET IN REGULAR SESSION ON MONDAY, AUGUST 12, 1991, AT 10:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation. 2. Pledge of Allegiance. 3. Consider and take action on the approval of the minutes of the meetings held on May 28, 1991, June 3, 1991, June 10, 1991, June 17, 1991, June 24, 1991 and July 1, 1991. 4. Consider and take action on budget amendments. 5. Canvess results of Constitutional Amendment Election held on August 10, 1991. 6. Consider and take action on insurance proposal for Brazos County from Mallard Insurance Agency, Inc. 7. Consider and take action on Agreement for Administrative Services between Thompson, Derrig and Slovacek,and Brazos County in regard to Cafeteria Plan. 8. Consider and take action on Cooperative Agreement between the Office of the Attorney General of the State of Texas and Brazos County in regard to Masters Program (Child Support). 9. Consider and take action on participation from Brazos County in the Chamber of Commerce. 10. Consider and take action on purchasing guidelines for Brazos County. 11. Consider and take action on Brazos County's portion of the State Off System Bridge Replacement Program for the McDonald Creek, Cedar Creek and Cedar Creek Relief crossings on Macy Road in Precinct 2. 12. Consider and take action on request from Ferguson Crossing Pipe- line Company to install pipeline in county rights-of-ways of Pitts Road and Kuder Road in Precinct 4. 13. Consider and take action on work outside of county rights-of-ways for the enhancement of county road projects. 14. Consider and take action on the award of the following bids for the Road and Bridge Department and authorize the payment thereof: a. Annual Cold Mix Limestone, Rock Asphalt Pavement Bid No. 91-590 b. Annual Contract for Operator and Equipment Bid No. 91-591 v0L_PAG% E Ns- AGENDA - continued c. Annual Decking Timber Contract Bid No. 91-592 d. Annual Culvert Contract Bid No. 91-593 e. Annual Fencing Supplies Bid No. 91-594 f. Annual Bridge Repair Service Bid No. 91-595 q. Annual Bridge Pilings Contract Bid No. 91-598 15. Acknowledge receipt of Extension Service, County and Precinct Office Reports. 16. Consider and take action on personnel change of status. 17. Consider and take action on payment of claims. 18. Executive Session to discuss personnel 6252-17(2)(g). 19. Consider and take action on Executive Session. 20. Adjourn. ,i i -2- V ® -PAGE la- COMMISSIONERS' COURT REGULAR MEETING AUGUST 12, 1991 r~ A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Monday, August 12, 1990, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: • Ruth McLeod Carol Palmer Bea Green Rosalie Todaro Cheryl Turney A. H. Winder Winfred Pittman Anne Friedenberg Michael Humphries Kenny Mallard Executive Assistant Admin. Asst. to County Judge Secretary to Commissioners Auditor's Office Auditor's Office County Engineer Constable Pct. 7 KBTX-TV KBTX-TV Mallard Insurance I z Commissioner Sims gave the invocation and led the pledge cf allegiance. The Court next considered approval of the minutes of the Commissioners' Court meetings held May 28, 1991, June 3, 1991, June 10, 1991, June 17, 1991, June 24, 1991 and July 1, 1991. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the minutes as submitted. The Court next considered Budget Amendment 1191-021, which • would reallocate funds budgeted for the 272nd District Court, the Tax Office and increase the funding in the Health and Life Insurance Fund. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The next item on the agenda was to canvas the results of 1 veto Commissioners' Court meeting August 12, 1991 the Special Election held August 10, 1991 to vote on 2 amendments to the State Constitution. The totals are as follows: Proposition No. 1 For 3,599 Against 2,057 Proposition No. 2 For 3,105 Against 2,484 On motion by Commissioner Wilcox, seconded by Commis- sioner Sims, the Court voted unanimously to certify the results of the constitutional amendment election and ordered the results be recorded in the official records in the county Clerk's office and to certify the results to the Secretary of State. On motion by Commissioner Norton, seconded by Commis- sioner Sims, the Court voted unanimously to accept the insurance proposal for Brazos County submitted by Mallard Insurance, Inc. for liability, fire and auto coverage. The coverage period will be to April 1, 1992. This will allow the County sufficient time to secure proposals for liability coverage. A copy of the proposal is attached hereto. The Court next considered entering into agreement between Thompson, Derrig and Slovacek and Brazos County for admini- strative services of the Cafeteria (Flex) Plan. Commissioner Sims said he would like to review the plan next year and perhaps send out requests for proposals to other vendors. This is due to the increase in cost of administering the plan. On motion by the County Judge, seconded by Commissioner Sims, the Court voted unanimously to enter into agreement with Thompson, Derrig and Slovacek for administrative services of the Cafeteria (Flex) Plan. A copy of the agreement is attached hereto. The Court next considered a cooperative agreement for Title IV-D Expedited Process Program between the Office of the Attorney General of the State of Texas and Brazos County for the administration of the child support enforcement program. V6L y [ A ..--f gi _ Commissioners' Court meeting August 12, 1991 This is a continuation of an existing grant. On motion by Commissioner Sims, seconded by Commissioner Wilcox, the Court voted unanimously to authorize the County Judge to execute the • agreement on behalf of Brazos County and enter into agreement with the Office of the Attorney General of the State of Texas for the administration of the child support enforcement program. A copy of the fully executed agreement is attached hereto. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to become a member of the Bryan/College Station Chamber of Commerce. The Court next considered the proposed purchasing guidelines submitted by the County Auditor's office. After reviewing them, Commissioner Norton commented he felt that if the Court adopted the guidelines, then they must be followed consistently. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to adopt the • purchasing guidelines and the new revised requisition form. A copy of the guildlines and the payment authorization form is attached hereto. The next matter before the Court was the payment of twenty percent (20%) of the actual construction cost for the bridges at McDonald Creek and Cedar Creek on Macy Road in Precinct 2. This was approved in a Construction and Maintenance agreement entered into with the State Department of Highways and Public Transportation on March 12, 1988. The agreement included the payment of one hundred percent (100%) of the construction costs for four feet of additional roadway. On motion by Commissioner Wilcox, seconded by Commissioner Sims, the Court voted unanimously to forward to the State Department of Highways and Public Transportation a check in • the amount of $41,905.86 as agreed to in the construction and maintenance agreement. The Court next considered the request by Ferguson Crossing Pipeline Company to install a 6" pipe line, within f ' RA, V .-4 Commissioners' Court meeting August 12, 1991 the right-of-way of Pitts Road and Ruder Road with a road crossing under Pitts Road in Precinct 4. The County Engineer request consideration be tabled until a later date. On motion by Commissioner Wilcox, seconded by Commissioner Sims, the Court voted unanimously to table consideration of the request. The Court next considered authorizing work outside of county rights-of-ways for the enhancement of county road projects. The Road and Bridge Department requests permission to enter the private property of Phyllis Hobson on Nantucket Drive for the purpose of cleaning out an existing channel to allow water to drain from culverts. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to authorize the work. The Court next considered awarding the following bids: Bid No. 91-598 - Annual Bridge Pilings Contract Bid No. 91-590 - Annual Cold Mix Limestone Rock Asphalt Pavement Loaded and Hauled Bid No. 91-591 - Annual Contract for Operator and Equipment Bid No. 91-592 - Annual Decking Timber Contract Bid No. 91-593 - Annual Culvert Contract Bid No. 91-594 - Annual Fencing Supplies Bid No. 91-595 - Annual Bridge Repair Service Holland Winder, County Engineer, recommended acceptance of all the low bids submitted on each bid. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to accept the recommendation of the County Engineer and award the contracts to the low bidders. A copy of each bid tabulation is attached hereto. The Court acknowledged receipt of the Extension Service reports for July 1991 and acknowledged receipt of reports from County and Precinct Offices showing revenues collected and remitted to the County Treasurer. An excerpt from those reports is attached hereto. v 'I a f'I V0L_\~_PAGE_5__0 Commissioners' Court meeting August 12, 1991 • iI f h i i )d h The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Duer, John County Attorney Resignation Vega, Crystal County Clerk New Emp P/T Wegmann, Sandra Brazos Center New Employee Glover., Annette Sheriff Office New Employee Chandler, James Sheriff Office New Employe Howard, Tyrone Sheriff Office New Employee Preston, Angie Sheriff Office New Employee Pena, Richard Sheriff Office New Employee Kindell, Reba Sheriff Office Transfer W/D Coleman, Thomas Sheriff Office Transfer W/D Bean, Rhonda Sheriff Office 6 Mon Increase Rackley, Kyle Sheriff Office 6 Mon Increase Smith, Sheldon Sheriff Office 6 Mon Increase Cole, William Sheriff Office 6 Mon Increase Clemons, Jennifer Sheriff Office 6 Mon Increase Mosel, Francine Sheriff Office 6 Mon Increase Woodward, Kimberly Tax Off ice Resignation Sullivan, Mary Tax Off ice P/T to F/T On motion by Commissioner Wilcox, seconded by Commissioner Norton, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 10 General Fund---------------Claims 15134 thru 15382 20 Road & Bridge--------------Claims 15627 thru 15667 22 Road & Bridge II-----------Claims 15383 thru 15386 30 Capital Projects & Improvements: Proposition I--------Claims 15387 thru------- 31 State Lateral Road---------Claims 15388 thru 15390 41 Court Master Grant---------Claims 15391 thru 15393 54 Health Department----------Claims 15429 thru 15435 55 Foster Care----------------Claims 15436 thru 15539 60 Payroll--------------------Claims 15540 thru 15555 61 Health & Life Ins----------Claims 15556 thru------- 70 Indigent Health Care-------Claims 15557 thru 15583 90 Community Services Off-----Claims 15584 thru 15587 91 Juvenile Comm. Grant-------Claims 15588 thru------- 94 Victim Assistance Prog----- Claims 15589 thru 15591 95 Comm. Crime Prevention-----Claims 15592 thru------- 97 Narc. Traf. Task Force-----Claims 15593 thru 15626 • Commissioner Sims had questions concerning check number 77511, 77551 and 77594. On check number 77511, he wanted to know what the battery packs were for and what clocks they were to operate; on check number 77551 he wanted to know where glass was going to be used that cost $500.00; and on check number 77594, why telephone calls were charged on the visa Card by the District Attorney's office. On motion by the County Judge, seconded by Commissioner Sims, the Court voted . Commissioners' Court meeting August 12, 1991 unanimously to approve the Claims as submitted with the exception of check number 77594 which will be held until the County Judge authorizes its release for payment. At 10:30 a.m. the County Judge announced the meeting closed to the public so that the court could meet in closed executive session to discuss personnel as allowed under Section (6252-17(2)(g) Vernoh's Texas Civil Statutes. At 10:35 a.m. the County Judge announced the meeting open to the public. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to deny the request of the District Attorney to allow Charlotte Searcy to use her vacation time in advance. The decision is based on Section 8.03 of the Personnel Handbook which states "no vacation leave benefit may be used by a new county employee during the first six months of probationary employment." There being no further business to come before the Court, the meeting was adjourned. VG a_._.--_PAG Icy 3 • t The foregoing minutes have been examined and approved in open Court this the day of tee., 1912._1 in Bryan, Brazos County, Texas. R. J. olmgreen County Judge Walter Wilcox Commissioner, Precinct 2 "Aw .4-- - - Mill6d Turner Commissioner, Precinct 4 Z~41 oL Gary No n Commis over, Precinct 1 xanay 5 s Commi Toner, Precinct 3 Mary n Ward County Clerk - VOl._.~-PAGE--L3 ti V BRAZOS COUNTY/ TEXAS BUDGET AMENDMENT(S) FOR THE 1991 BUDGET YEAR NO. 91-021 On this the 12th day of August 1991 at a special meeting of the Commissioners' Court, the following members were presents R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct lj Walter Wilcox, Commissioner, Precinct 2s Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on August 12, 1991, the Court heard and approved a budget amendment for the 1991 budget year for Brazos County, Texas. .WHEREAS, an expenditure is necessary due to the necessity to I meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 1, 1990, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 12th day of August 1991 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: ` dJ61z /jd&4 R. J. Holmgreen, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File Budget Amend. No. 91-021: 08-12-91 DEPT ACCOUNT # ACCOUNT NAME INCREASE (DECREASE) REASON 272nd 10-17-5514 Visiting Judge Expense (60) Reallocate Dist Court 10-17-6215 Computer Software 60 funds NO INC. TO DEPT BUDGET $0 Tax 10-26-6210 Off Furn 3 Equip 110 Office 10-26-5616 Professional Services (110) N0INC. TO DEPT SUOGEt . ~ . " NO INCREASE TO GF BUDGI • ; : Z 0:. " ' ; . . Health 61-00-4760 Brazos County (150,000) & Life Ins 61-90-5872 Claims 150,000 *INCREASE TO DEPT BUDGE: - =150,000 ;Ait `NO INC. TO FUND BUDGET. V 0 0 0 4 Woody Thompson, CPMCFP Andrea Derrl0, CPA Ed Slovacek, CPA/CFP Allfno Brlors, CPA AUce Monroe, CPA Marian Rose Varlsco, CPA ~ & sfovaek, 4300 Carter Creek Parkway Sutts 2D1 Bryan, Texas 77802 (409)280.9696 - FAX (409)-.j*9883 AGREEMENT FOR AMUNISTRATIVE SERVICES This agreement dated July 19, 1991 spocifies the services to be provided to Brazos County, hereinafter referred to as "County" in the ongoing administration of the County's Section 125 Cafeteria Plan, and the specified responsibilities of the County. The effective date of this agreement will commence with the Plan year beginning September 1, 1991. Administrator The Company shall be the Plan Administrator and Thompson, Derrig b Slovacek, hereinafter referred to as the "Administrative Firm" shall be engaged as a subcontractor in the performance of administrative services for the plan. Administrative services to be provided by Administrative Firm: 1. Prepare and conduct one seminar to explain the Cafeteria Plan to the employees. 2. Provide participant election forms to be used during the enrollment process. 3. Process initial enrollment forms and revocation forms to initiate the administration function. 4. Provide each participant with a Reimbursement Claim Booklet and instructions for filing claims. 5. Provide reimbursement checks to employees on a bi-weekly basis. 6. Provide a check register for all checks printed on a bi-weekly basis. 7. Provide each participant a Statement of Account on each flex check. VOL~PAGE~- 1 1 r Brazos County July 19, 1991 8. Provide bi-weekly worksheets for reconciling payroll amounts redirected to the Cafeteria Plan. 9. Provide forms to the County for use by the County in communicating participant terminations and changes of family status. 10. Provide annual child care statements of participant. 11. Provide annual preparation of Form 5500. 12. Provide participant election forms at the end of each year for use in making elections for the following years. Communication services to be provided by Administrative Firm 1. Present informational seminar to the employee group. • Responsibilities of the County 1. Report participant terminations and changes of family status to Administrative Firm to be effective 2 weeks after receipt. 2. Reconciliation of payroll amount redirected to the Cafeteria Plan based on reports provided bi-weekly by Administrative Firm. 3. Distribution of checks and participant statements of account to County employees. 4. Provide Administrative Firm with blank check stock for use in preparing reimbursement checks. 5. Actual signing of reimbursement checks. 6. Initiate any action required in the event plan(s) become i discriminatory. Fees and Terms of Payment At each reimbursement period we will prepare a check from your "Flex" account for the amount of our fee for that period. The County will remit that check to the Administrative Firm upon • receipt. Id The fee schedule is attached as Exhibit A. The Administrative Firm has the right to change the fee schedule by giving at least 60 days notice to the County. VOL~PAGE-r7 i Brazos County July 19, 1991 Reports and Data ' All reports and data remain the property of the County. I Administrative Firm will provide the County all data, upon request, i in the electronic or printed format used by Administrative Firm in its administration procedures. Software In the event the County wishes to self-administer the Cafeteria Plan, Thompson, Derrig b Slovacek, a professional corporation of Certified Public Accountants in Bryan, Texas will sell to the County the software written to administer the Cafeteria Plan at the price in effect at that time. Any time required to train company personnel will be charged at our normal per diem rates. Terms of the Agreement r This agreement will be affective from the date both parties execute this agreement until it is terminated. Either party can terminate this agreement with 60 days written notice. BRAZOS COUNTY, TEXAS ATTEST: Br ,os County, Texas C unty Clerk By Admin~tsttative Firm VOL--4-PAGE-Yk J Brazos County • July 19, 1991 EXHIBIT A SCHEDULE OF FEES Annual Start-up Costs 10,01.0Am) Employee Sign-up &AG e 6' & Computer initialization for Plan year $25 per hour Administrative Costs 1. Monthly fee per participating employee $ 5 2. Annual IRS reporting Form 5500 $ 150 •y r 3 a i I - VOLV PAGEL~ COOPERATIVE AGREEMENT FOR TITLE IV-D EXPEDITED PROCESS PROGRAM BETWEEN THE OFFICE OF THE ATTORNEY GENERAL OF THE STATE OF TEXAS AND BRAZOS COUNTY, TEXAS STATE OF TEXAS COUNTY OF TRAVIS SECTION 1. PARTIES This agreement is made and entered into by and between the f o 1 1 o w i n g parties: the Office of the Attorney General of the State of Texas, hereinafter referred to as "Attorney General", and the County of Brazos, Texas, hereinafter referred to as "County". The parties hereto have severally and collectively agreed and by the execution hereof are bound to the mutual obligations and to performance and accomplishment of the tasks hereinafter described. SECTION 2. AGREEMENT PERIOD This agreement shall commence September 1, 1991, and shall terminate August 31, 1992, unless terminated at an earlier date pursuant to the provisions of Section 14 of this agreement. SECTION 3. AUTHORITY AND REPRESENTATIONS Attorney General, as the state agency designated by Chapter 76 of the Texas Human Resources Code to administer a statewide plan for child support enforcement in compliance with Title IV, Part D, of the federal Social Security Act of 1935, as amended (hereinafter referred to as "the Act"), and the regulations promulgated thereunder, is interested in obtaining the performances contemplated of County by this agreement as a means of meeting certain requirements of federal law pertaining to the administration of such child support enforcement program. County may be required by state law to implement certain measures relating to the use of IV-D court masters in the adjudication of legal actions for child support and may partially satisfy such requirements by rendering the performances contemplated of County by this agreement. SECTION 4. COUNTY PERFORMANCE A. GENERAL County, in compliance with Subchapter D of Chapter 14, Texas Family Code, shall employ IV-D court masters and administrative assistants as may be required and shall provide services necessary to assure the timely disposition of cases involving child support obligations, the establishment and enforcement of which are being conducted pursuant to Title IV, Part D, of the Act. A IV-D court master employed pursuant to this agreement shall be devoted exclusively to the adjudication of the aforementioned child support cases. Brazos County Cooperative Agreement (FY92) Page 2 of 12 ' B. FEDERAL LAW ' It is expressly understood and agreed by the parties hereto that the performances rendered by County hereunder are for the purpose of effecting full compliance by the State of Texas with requirements for expedited processes required by Title IV, Part D, of the Act and the regulations promulgated thereunder. All performances by County hereunder shall be rendered so as to achieve full compliance with the requirements for the Expedited Process Program contained in Title IV, Part D, of the Act and the rules and regulations promulgated thereunder for the following jurisdiction: Second Administrative Judicial Region of Texas. The parties understand and agree that the presiding Judge of the administrative judicial region may appoint a IV-D court master pursuant to Subchapter D of Chapter 14, Texas Family Code, to serve more than one county. County agrees that it shall be the employer of any and all IV-D court masters and any and all other personnel, employed to carry out the terms of this agreement for the following jurisdiction: Second Administrative Judicial Region of Texas. • C. ENUMERATED FUNCTIONS County shall perform such functions as may be necessary and appropriate to fulfill its obligations pursuant to Subsection A of this Section 4 including, but not limited to, the following enumerated functions: (1) paying the salaries and other necessary and allowable costs of IV-D court masters who are appointed by the presiding judge of the administrative Judicial region pursuant to Subchapter 0 of Chapter 14, Texas Family Code; (2) paying the salaries and other necessary and allowable costs of administrative assistants to the aforementioned IV-D court masters; (3) providing office space, supplies, furniture, equipment and other personnel in Brazos County, Texas, as may be required by a IV-D court master to perform his or her official duties; and (4) preparing, maintaining and transmitting forms, records, reports and correspondence essential to the effective operation of this agreement. D. PERFORMANCE STANDARDS The performances called for in this agreement shall be rendered strictly in accordance with the applicable provisions of the Act and the rules and • regulations of the United States Department of Health and Human Services (hereinafter referred to as "HNS"). Such provisions include, but are not limited f r f E i Brazos County Cooperative Agreement (FY92) Page 3 of 12 to, the regulations mandating time frames for the processing of cases found in Section 303.101 of Title 45 of the Code of Federal Regulations. The regulations in force on the effective date of this agreement require that actions to establish or enforce child support obligations subject to Title IV, Part 0, of the Act must be completed in accordance with the following time frames: 1. Ninety percent (90%) must be completed within three (3) months from the time of filing to the time of disposition; 2. Ninety-eight percent (98%) must be completed within six (6) months from the time of filing to the time of disposition; and 3. One hundred percent (100%) must be completed within twelve (12) months from the time of filing to the time of disposition. (The federal Office of Child Support Enforcement has permitted "time of filing" to be defined as the date of service.) County shall not be held responsible hereunder for failure to achieve the performance standards specified by this Subsection to the extent that Attorney General has precluded the possibility of compliance within the time frames specified herein. SECTION 5. ATTORNEY GENERAL OBLIGATIONS A. REIMBURSEMENT OF ALLOWABLE COSTS In consideration of full and satisfactory performance hereunder, Attorney General shall reimburse the allowable costs incurred by County in the performance of the obligations assumed by it pursuant to this agreement and as identified in Attachment A hereto. Such obligation of Attorney General shall be subject to the limitations set forth in Paragraphs 1 through 10 of Subsection B of this Section 5. Attorney General shall reimburse County only for those costs which are allowable according to the provisions of the federal Office of Management and Budget Circular A-87, "Cost Principles for State and Local Governments," published by the Executive Office of the President of the United States of America. B. LIMITATIONS ON REIMBURSEMENT 1. It is expressly understood and agreed by the parties hereto that any and all of Attorney General's obligations hereunder are contingent upon the existence of a State Plan for Child Support Enforcement approved by the federal Office of Child Support Enforcement providing for the statewide program of child support enforcement. In the event that such a State Plan should lapse or otherwise terminate, Attorney General shall notify County within ten (10) days of such fact in writing and Attorney General shall discontinue payment hereunder subsequent to County's receipt of such written notification, except that Attorney a r 'i • Brazos County Cooperative Agreement (FY92) Page 4 of 12 General shall reimburse County for any costs incurred pursuant to this agreement for which Attorney General receives money from the federal Office of Child Support Enforcement. 2. Attorney General shall not be required to reimburse costs pursuant to Subsection A of this Section 5 incurred before commencement of this agreement or after termination of this agreement. Additionally, Attorney General shall not be required to reimburse any salary or costs of a IV-D court master or other personnel which is incurred before or after the term of appointment of that IV-D court master by the presiding judge of the administrative Judicial region. • 3. Attorney General shall not be required to reimburse costs pursuant to Suhsection A of this Section 5 incurred by County of a type not described by, or in excess of the total amounts idbntified for, the respective categories of cost specified by Attachment A to this agreement, except as provided by the remainder of this Paragraph 3. County may transfer amounts between individual line items of Attachment A provided such transfers do not result in a cumulative increase or decrease from the beginning of this agreement in any such line item of more than Three Thousand Dollars and No Cents ($3,000.00) and provided further that County notifies Attorney General in writing of such transfer prior to such transfer. The authority for County to make budget transfers as provided by the preceding sentence shall not be construed as authorizing any increase whatsoever in the total of all line items of Attachment A. Any change in Attachment A other than those provided by the second sentence of this Paragraph 3 shall be made pursuant to Section 15 of this agreement. 4. Notwithstanding any other provision of this agreement, nothing in this agreement shall be construed to require Attorney General to disburse to County under the terms of this agreement in excess of the aggregate sum of One Hundred Ten Thousand Five Hundred Twelve Dollars and No Cents ($110,512.00). • 5. Attorney General shall not be required to reimburse any costs incurred for performances rendered unless such costs are incurred and such performances are rendered strictly in accordance with the terms of this agreement. 6. Attorney General shall not be liable pursuant to Subsection A of this Section 5 for costs associated with travel and related costs except as provided by Section 7 of this agreement. 7. It is expressly understood and agreed by the parties hereto that the financial obligations of Attorney General are limited to and include no actions other than reimbursement of County's allowable costs. 8. Attorney General has the right to decline to reimburse any and all reports requesting reimbursement of costs which are submitted more than ninety (90) days after the calendar month for which such costs are incurred. i Brazos County Cooperative Agreement (FY92) Page 5 of 12 9. The purpose of this agreement is to increase the funds of County available for the collection and enforcement of child support, and County shall not reduce the amount of funds provided for these purposes because of the availability of funds from this agreement. In no case may funds accruing to County under this agreement be used to pay any part of the salary or costs of a district judge, an associate district judge, a constitutional county court at law Judge or a statutory county court at law judge. 10. Any amount allocated in Attachment A for equipment to be used by County to implement this agreement may be claimed by County for reimbursement pursuant to this agreement provided that: (a) Attorney General provides written advance approval of the specific purchase; (b) Any such expense is submitted by County and reimbursed by Attorney General in accordance with this Section 5; and (c) The equipment or residual value of the equipment is transferred to Attorney General when the equipment is no longer needed to carry out the work under this agreement or when this agreement is terminated, whichever event occurs first. C. METHOD FOR PRESENTING REQUESTS FOR REIMBURSEMENT OF ALLOWABLE COSTS 1. For each calendar month during the period of performance of this agreement, County shall report to Attorney General costs incurred by County in accordance with the provisions of this agreement not previously reported by County and unreimbursed which have accrued pursuant to Subsection A of this Section 5. County shall report to Attorney General in the manner and on the forms specified by Attorney General and shall provide such information and documentation as Attorney General may reasonably require. 2. County shall keep records as provided pursuant to Sections 6 and 10 of this agreement in substantiation of such reports. 3. Attorney General agrees that reports received by Attorney General within fifteen (15) days after the end of the calendar month for which such reports are made shall be reviewed and either returned to County for correction or further information within ten (10) working days of receipt of such reports or processed and submitted to the State Comptroller of Public Accounts for payment within fifteen (15) working days of receipt of such reports. Attorney General further agrees that reports received by Attorney General more than fifteen (15) days after the end of the calendar month for which such reports are made shall be reviewed and either returned to County for correction or further information within twenty (20) working days of receipt of such reports or processed and submitted to Comptroller for payment within thirty (30) working days of receipt of such reports. ~s - F e` • E Brazos County Cooperative Agreement (FY92) Page 6 of 12 4. County shall refund within thirty (30) days to Attorney General, any sum of money which has been paid to County which Attorney General determines has resulted in an overpayment to County. County shall be solely responsible and ' liable for settlement of all audit exceptions which may be taken by HHS. In the event that Attorney General makes a settlement with HHS pursuant to a determination by HHS that certain of County's costs are not allowable under this agreement or federal regulations, County shall pay to Attorney General the amounts so determined, provided that Attorney General shall obtain from County its prior written consent to any such settlement. Attorney General inay deduct amounts payable by County to Attorney General pursuant to this paragraph from amounts reimbursable by Attorney General to County pursuant to Subsection C of this Section 5. 5. Notwithstanding any other provision of this agreement, it is expressly understood and agreed by the parties hereto that Attorney General may, at its sole option and in its sole discretion, offset any amounts owing to County hereunder against any amount owing but unpaid by County to Attorney General arising from this or any other obligation between Attorney General and County. SECTION 6. REPORTING AND RECORD KEEPING A. TINE RECORDS County shall require all IV-D court masters appointed pursuant to Subchapter D of Chapter 14 of the Texas Family Code and all administrative assistants assigned to such IV-D court masters to keep time records consisting of a daily time report of completed activities whenever the IV-D court master or administrative assistant is not employed or utilized by County solely to hear and dispose of cases brought pursuant to Title IV, Part D, of the Act. The daily time report shall contain an accounting in increments of fifteen (15) minutes for all of the time spent on activities undertaken pursuant to Title IV, Part D, of the Act, Subchapter D of Chapter 14 of the Texas Family Code and this agreement. The report shall contain information sufficient to identify each of the child support enforcement cases upon which any work was undertaken during the reporting period. County shall maintain and retain such records in accordance with Subsection B of this Section 6. B. RECORD RETENTION • County shall maintain and retain for a period of three (3) years after the submission of the final expenditure report, or until full and final resolution of all audit or litigation matters which arise before the expiration of the three (3) year period after the submission of the final expenditure report, whichever time period is longer, such records as are necessary to fully disclose the extent of services provided under this agreement, including records which will show the basis of the allowable cost charges made. a F ~ i. r~ Brazos County Cooperative Agreement (FY92) Page 7 of 12 SECTION 7. TRAVEL The costs incurred for travel and related expenses shall not exceed the amount computed for such travel at the rates established and periodically revised by law for State of Texas employees in classified positions. Such costs also shall not exceed amounts equivalent to County's reimbursement rate in effect for other County employees similarly situated at the time the costs were incurred. Expressly included in the term "travel" for the purposes of this agreement shall be the cost for attendance by a IV-D court master or administrative assistant of short-term seminars or workshops approved by Attorney General directly related to enhancement of such IV-0 court master's or administrative assistant's competencies to perform the functions contemplated by this agreement. SECTION 8. MONITORING AND AUDITING County shall arrange for an independent audit of the costs incurred and the performances rendered under this agreement. Such audit may be performed in conjunction with, or as a part of, a regular audit of all County operations, provided that the auditing of transactions and activities carried out under the terms of this agreement shall be conducted in accordance with generally accepted accounting principles and shall be acceptable under the standards mandated in the federal Office of Management and Budget Circular A-87, "Cost Principles for State and Local Governments," published by the Executive Office of the President of the United States of America. Any report(s) or other informational material enerated by such audit shall be furnished to Attorney General no later than one ~1) year after the date of the termination of this agreement. Notwithstanding any other audits conducted pursuant to the direction of County, County agrees to grant access at reasonable times to all books and records to representatives of HHS, the Comptroller General of the United States, the State Comptroller of Public Accounts and Attorney General for purposes of inspecting, monitoring, auditing or evaluating said materials. SECTION 9. ACKNOWLEDGMENT OF FUNDING County agrees to place in all literature describing its services covered under this agreement notices acknowledging the funding provided by the State of Texas and the federal Office of Child Support Enforcement to County and such notice shall also be placed in County's annual reports. w Brazos County Cooperative Agreement (FY92) Page 8 of 12 SECTION 10. COMPLIANCE WITH OTHER REQUIREMENTS County shall perform its obligations hereunder in such manner to assure its compliance with federal and state law and to assure, with respect to County's performances hereunder, that Attorney General is fully and completely meeting obligations imposed by rules, regulations and law upon Attorney General in carrying out the Expedited Process Program of child support enforcement pursuant to Subchapter D of Chapter 14, Texas Family Code, and Title IV, Part D, of the Act. SECTION 11. EQUAL OPPORTUNITY County agrees that no person shall on the ground of race, color, religion, sex, national origin, age, handicap, political affiliation or belief be excluded from participation in, be denied the benefits of, be subjected to discrimination under or be denied employment in the administration of or in connection with any program or activity funded in whole or in part with funds made available under this agreement. SECTION 12. INDEPENDENT CONTRACTOR It is expressly understood and agreed by the parties hereto that County is an independent contractor who shall have exclusive responsibility for any and all claims, demands, causes of action of every kind and character which may be asserted by any third party occurring from, in any way incident to, arising out of or in connection with the activities to be performed by County hereunder. It is further expressly understood and agreed that any IV-D court master, and any other personnel, employed to carry out the terms of this agreement is { deemed to be an employee of County for purposes of retirement benefits, health insurance and any and all other purposes. SECTION 13. ATTACHMENT An attachment, entitled "Attachment A, Budget", consisting of one (1) page, is attached hereto and is hereby made a part of this agreement. SECTION 14. TERMINATION A. DISCRETIONARY TERMINATION Either of the parties to this agreement shall have the right, in such party's sole discretion and at its sole option, to terminate this agreement by • notifying the other party hereto in writing of such termination at least thirty (30) days prior to the effective date of such termination. Such notice of termination shall state the effective date of such termination. M a - - s... -.fix. aaftP".sa.a[•w~.»..r..w sw.r.w~rx a.,.~...-...-. _ e. - f C Brazos County Cooperative Agreement (FY92) Page 9 of 12 0. REQUIREMENT CHANGES In the event that state or federal law or other requirements as specified in Section 10 of this agreement should be amended, judicially interpreted or otherwise changed so as to render the terms of this agreement, on the part of either party hereto, substantially unreasonable or impossible, or if the parties should be unable to agree upon modifying amendments which would be needed because of such amendments, Judicial interpretations or other chaages to enable the substantial continuation of the services contemplated herein, then and in that event, the parties shall be discharged from further obligation under the terms of this agreement, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination which shall be five (5) days after written notice of such termination is given by either party to the other party. C. REJECTION CHANGE Upon notification by County to Attorney General of County's rejection of a change pursuant to the provisions of Subsection B of Section 15 of this agreement, this agreement shall terminate without further action by either party, such termination to be effective as of the date County sends its written rejection pursuant to the notice provisions of Section 16 of this agreement. D. NONEXCLUSIVE REMEDY Notwithstanding any exercise by Attorney General of its rights or early termination pursuant to this Section 14, County shall not be relieved of any liability to Attorney General for damages due to Attorney General by virtue of any breach of this agreement by County, or for amounts otherwise due Attorney General by County. Attorney General may withhold any payment to County until such time as the exact amount due to Attorney General from County is agreed upon or is otherwise determined. Notwithstanding any exercise by County of its rights or early termination pursuant to this Section 14, Attorney General shall not be relieved of any liability to County for damages due to County by virtue of any breach of this agreement by Attorney General, or for amounts otherwise due County by Attorney General. SECTION 15. CHANGES AND AMENDMENTS A. CHANGES IN LAW Any alterations, additions or deletions to the terms of this agreement which are required by changes in state or federal law are automatically incorporated into this agreement without written amendment hereto, and shall be effective on the date designated by such state or federal law or other requirement, unless this agreement has been terminated prior to such date through operation of Subsection B of Section 14 of this agreement or has been otherwise terminated. VOL. Brazos County Cooperative Agreement (FY92) Page 10 of 12 B. CHANGES BY ATTORNEY GENERAL It is understood and agreed by the parties hereto that this agreement must at all times be in compliance with state and federal law and that changes, interpretations and clarifications of such state and federal law and other requirements made by HHS during the agreement period will have the effect of qualifying the terms of this agreement. Based on these considerations, and in order to ensure the legal and effective performance of this agreement by both parties, it is agreed by the parties hereto that this agreement may be amended in the following manner. Attorney General shall have the right to propose to County amendments hereto that relate to such compliance and performance. Attorney General must furnish County written notice pursuant to the provisions of Section 16 of this agreement of all amendments made pursuant to this Subsection B. Upon such notice by Attorney General to County, an amendment proposed pursuant to this Subsection B shall be deemed accepted and effective immediately upon receipt by County, unless County notifies Attorney General pursuant to the provisions of Section 16 of this agreement within fifteen (15) • days of such receipt of its refection of the proposed amendment, in which case this agreement will terminate in accordance with the provisions of Subsection C of Section 14 of this agreement. Upon County's acceptance of the proposed amendment, such amendment becomes binding upon County and Attorney General as if written in this agreement. C. CONVENTIONAL AMENDMENT Except as specifically provided otherwise by this Section 15, any alterations, additions or deletions to the terms of this agreement shall be by amendment hereto in writing and executed by both parties to this agreement. SECTION 16. NOTICE A. GENERAL Any notice required or permitted to be given under this agreement by one party to the other party shall be in writing and shall be given and deemed to have been given immediately if delivered in person to the address set forth in this section for the party to whom the notice is given, or on the date of certified receipt following mailing if placed in the United States mail, postage prepaid, by registered or certified mail with return receipt requested, addressed to the party at the address hereinafter specified. VSO L_ PAGE-4- I f 1 s Brazos County Cooperative Agreement (FY92) Page 11 of 12 B. COUNTY ADDRESSES The address of County for all purposes under this agreement and for all notices hereunder shall be: The Honorable Richard John Holmgreen (or his successor in office) Brazos County Judge Brazos County Courthouse, 300 E. 26TH Bryan, Texas 77803 with copies to (registered or certified mail with return receipt is not required): The Honorable Thomas J. Stovall, Jr. (or his successor in office) 'i Presiding Judge Second Administrative Judicial Region Post Office Box 40 Seabrook, Texas 77586 C. ATTORNEY GENERAL ADDRESSES The address of the Attorney General for all purposes under this agreement and for all notices hereunder shall be: The Honorable Can Morales (or his successor in office) Texas Attorney General P.O. Box 12548 Austin, Texas 78711-2548 with copies to (registered or certified mail with return receipt is not required): Jo Alene Kirke] Assistant Attorney General Child Support Enforcement Division Office of the Attorney General P.O. Box 12017 Austin, Texas 78711-2017 Each party may change the address for notice to it by giving notice of the u address change as provided in this section within ten (10) days of such change s of address. 11 Brazos County Cooperative Agreement (FY92) Page 12 of 12 SECTION 17. ENTIRE AGREEMENT This agreement, consisting of twelve (12) pages and an attachment of one (1) page, constitutes the entire agreement between the parties hereto, and all oral or written agreements between the parties hereto relating to the subject matter of this agreement that were made prior to the execution of this agreement have been reduced to writing and are contained in this agreement. SECTION 18. VENUE This agreement shall be governed by and construed in accordance with the laws of the State of Texas. The venue of any suit brought for any breach of this agreement is fixed in any court of competent Jurisdiction in Travis County, Texas, and all payments shall be due and payable in Travis County. • ' WITNESS OUR HANDS EFFECTIVE THE FIRST DAY OF SEPTEMBER, 1991. BRA20S COUNTY STATE OF TEXAS THE HONORABLE DAN MORALES ATTORNEY GENERAL OF THE STATE OF TEXAS by: /1-144 by; bt44111 O&Z' S COUNTY JUDGE DEPUTY ATTORNEY GENERAL • I r _ _ _ ~ ~ ~•77~C,:ry/,~Y"~1'K7r.7'1~l6F~ SU'~s"~cssE. ~".r..-r.~.iat~-~e~.~r:rsr+is-a-~c~.~..,~c~..., ' a 14 i v / r ~I I~ i, ATTACHMENT A, BUDGET BRASOS COUNTY COOPERATIVE AGREEMENT Contract Period from September 1, 1991, to August 318 1992 Master's Salary Master's Fringe Benefits* Administrative Assistant's Salary Administrative Assistant's Fringe Benefits* Court Reporter Expense Travel for Master and Administrative Assistant Audio Cassette Tapes Postage Long Distance Telephone Charges Master's Judicial Liability Insurance Office Supplies for Master and Administrative Assistant TOTAL *-FICA, Retirement, Insurance $ 57,750.00 $ 11,428.00 $ 21,950.00 $ 5,309.00 $ 3,000.00 $ 8,000.00 $ 100.00 $ 600.00 $ 600.00 $ 1,175.00 S 600.00 $110,512.00 /.'fcY"t~~-.~T].I!'a1.'Alf~~" '-w'F~F]dM'i~bs~s.,~s•~ brgJ~iLC1-:~'T_ZCeit=il!~T_:`.T_L-~-.- TO: ALL DEPARTMENT HEADS FROM: COMMISSIONERS' COURT DATE: AUGUST 12, 1991 SUBJECT: PURCHASING GUIDELINES • u In order for Brazos County to maintain a cost effective purchasing system conforming to good management practices, the Commissioners' Court has determined that competitive bk1ding will be used as much as possible In the purchase of goods and services for the County. On must 12. 1991, Commissioners' Court adopted the following guidelines for purchasing These guidelines will apply to all purchases made effective October 1. 1991 and will be used in conjunction with the new requisition form attached. a) Three phone bids are required for hems costing greater than $500.00 but less than =1,000.00 and must be attached with requisition. b) Three written bids are required for all purchases exceeding $1,000.00 but less than $2,000.00 and must be attached with requisition. c) For all purchases above $2,000.00 please contact the Auditors office for Instructions (you will be required to complete a Bid Exemption Form). d) The Competitive Bid Number must be filled in If ftem(s) have been previously bU. e) The Local Government Code Section Number must be filled In H Commissioners' Court has passed an exemption from bidding the Item(s). f) The State Contract Purchase Order Number must be filled In N the hem has been purchased through State Contract Purchasing. The law requires a formal, sealed, competitive bid for all purchases above $10,000.00. Formal bids are handled by the Purchasing Agent In the Auditor's Office. It Is Important to remember that county purchasing operates in full view of the public. The responsibility of purchasing ultimately rests with the Commisskmers' Court. The Purchasing Agent, as an agent of the Commissioners' Court, aids In the purchasing process but is subject to the Court's direction as to reasonable specif ications and maximum prices on hems to be purchased. In order to assure an open purchasing process and economy in purchasing, the system must be backed by proper attitudes and cooperation of not orgy every department head and official, but also every supervisor and employee of Brazos County. Attached you will find a sample of the new requisition form Brazos County will be using. The purchasing guidelines on the back of the form will go Into effect October 1, 1991. When the new forms are dispersed, the additional Information on the front of the requisition will be required to expedite your requisition for payment. The Auditor's Office has been instructed to return any requisition not adhering to the changes on the front or the guidelines on the back of the form. Requisitions not following these guidelines will not be approved for payment until such criteria Is met or until the department head appears before the Court to determine whether payment will be processed. The establishment and maintenance of a good purchasing wMem Is possible only through cooperative effort. Purchases not accompanied by , per documentation will not be paid, and become the financial responsibllfty of the Individual authorizing the "rchase.~~` GARY NORTO =MM ONERtPCT: 1 WALTER WILOM COMMISSIONER, PCT. 2 Absent RAND SIMS, COMMISSIONER, PCT. 3 _ MILTON TURNER, COMMISSIONER, PCT. 4 R1 HOLMGREEN.'CWNTY JUDGE i .P WORK OUTSIDE COUNTY RIGHTS-0F-WAYS FOR THE ENHANCEMENT OF COUNTY ROAD PROJECTS Name Address or Phone Location of Work to be Done Description of Work to be Done Skgi~ad HOBSON. 1502 Nantucket Dr. N.W. side of Nantucket Dr., Permission to enter private property 08/01191 Phypis College Station, Tx 0.25 mile from Hwy-6. for the purpose of cleaning out existing channel to allow water to drain from 2-48' culverts under Nantucket Dr. for the protection of the road and the health and safety of the public. i J n I J , i BID TABULATION 91-598 ANNUAL BRIDGE PILINGS CONTRACT October 15, 1991 - October 15, 1992 • • Lufkin Creosote' Farm & Ranch Colfax Creosote Woodson Lumber" 18' butt, 20' Ion $130.10 $216.25 $261.00 $106.74 184 butt, 25' Ion $143.10 $235.40 $320.00 $130.24 18• butt, 30' Ion $184.60 $250.00 $376.00 5154.95 18• butt, 35' Ion $237.70 $264.55 $431.00 $181.10 • Delivery in truck load lots only • 'Alternate Bid a. SOCCA wolmanired lumber V i-p L--y- PitiG "L-22 r BID TABULATION 91-590 ANNUAL COLD MIX LIMESTONE, ROCK ASPHALT PAVEMENT October 15, 1991 - October 15, 1992 THD 330 CLASS A. TYPE 0 THD 350 CLASS A. TYPE D LOADED ONLY LOADED/HAULED LOADED ONLY LOADED/HAULED VULCAN MATERIALS SAN ANTONIO. TX $12.50 $27.70 N/8 N/B COLORADO MATERIALS SAN MARCOS, TX N/8 NIB $21.00 $32.20 BLUEBONNET PAVING BRYAN, TX N/B N/8 $24.66 $27.13 YOUNG BROTHERS BRYAN, TX N/B N/B $26.54 $29.05 "VULCAN MATERIALS: MINIMUM ORDER 500 TONS LOADED/HAULED" V -.4 r - f t 1 f • f a f BID TABULATION 91-591 ANNUAL CONTRACT FOR OPERATOR AND EQUIPMENT October 15, 1991 - October 15, 1992 R & R Palasota Young Brothers Construction Construction Construction Track-type Tractor, 140 HP Make/Model 06H CAT 06H CAT 0-6 CAT Pace/Hour S63.S0 $65.00 SS0.00 Scraper, 13 cubic yards Make/Model 613C CAT 762 JO CAT 613 Price/Hour $70.00 $75.00 S50.00 Water Truck, plus operator Make/Model 40 BARREL CHEV 1800 GAL MACKICHEV Price/Hour S40.00 S30.00 S27.00 Motor Grader, 135 HP Make/Model 12OG CAT 12 G CAT CAT 12G OR 140 Price/Hour $52.50 555.00 S40.00 Compactor Roster: Padtoot ( Make/Model VIBRATORY, CAT CASE 1402 SEVERAL MODELS Pace/Hour $45.00 $50.00 542.00 Compactor Roller: Smooth Wheel Make/Model VIBRATORY, CASE DRESSER SEVERAL MODELS Price/Hour S45.00 S50.00 S42.00 Compactor Roller: Pneumatic Make/Model PNEUMATIC, CAT INGRAM 11 WHEEL INGRAM Pace/Hour $45.00 $30.00 S30.00 Backhoe, 65 HP Make/Model 80 CASE BACKHOE 590 CASE JCB Pace/Hour $35.00 $45.00 $32.00 Excavator - Tracxhoe, 250HP Make/Model 215 CAT 992 JO CAT 225 Price/Hour $72.50 $125.00 $73.00 Pulver Mixer Make/Model 8' WIOE RAYGO CAT SS 250 RAYGO Price/Hour $80.00 $100.00 $100.00 0elive Char es/Loaded Mile 2 2 NEC] VO~ PP1G E_-~p F- Q cc O ~ U a) w Z cD Og Z = co Y < U W ~ O C0 J Q D Z Q 8888885$888888 8 $8888888 8 8 8t_~ 8S8888888 8 i~~ 8 R Q s a Q s } a Q ~ t - r $$88888888888888888888858888888858888888 g V 8 r - . 4 N= M R N A t. to f. = a8i: o88Zsoeos 3 ~ » 88899 a9a899a8a8988989 88a9 9 889 89 9 89a89 88 8is ~ a~ ~ g~8~~~~8:~^.~78~8:8Roeg838,r.833R~R$8~;°.8$SSB~ IR ffii O 1~ r ~ U 2 i L Y~ ~ 888888888888 a 89888338888888 a 88888888888 it 38::Z333~3:85 ~88R5R8ASRS~a~$8883~o l, ft O In Z « 88588888888888888888883888888883888888 8 8 « 8 ~ g g ~ 58 -OK Be ~a ~sN"ai:g2S g ° 8 8 8 8888888888888888888888a88a8888888a888 ry 1y fy 1y « 8888588888888$ 888888888838888888aa888888'8 o $v^~P~oRft88^~ 3nlO ~ n .e < r I m 8888880 8 8 888888888 ~ 888888888888 R aa S8 88388 In In N 888888888888 a888aa8888aa8888888888888888 18 ~8^St388~888883„$«vR88«~~8~~888 R Uy ° r ~ 'w ~o ~ 8988888888889898898888888888888989898888j v ' C$888 ~8xV':R~ 8«^ ~$:oo i g~:Rg~~88gR:Re~ ft88oo~ $ ► ~ . . . o 8 88888888888888 a 8888888888888888888888888 18 0 4o~ ^8880 00~a^ 8R88~ 888~oo ~3R8R9 88 ul 1!l L 5 ° N r » » I S » aa9999aa89a898889888a938a888988a8888aa88g ownwRBi~~o0 w~R01 8ii880 0 :P.P% 0 0F.P.N SRi+~ W W W W W 1L W (p W_ W W W W W W O O W 8 W W r p Gp C _ < < OOQ00 W W ru W W r^^'-<~ r<< t W BQ88WOO << < <<<<<<<< W Wy W W W 5 W W W W W u r W W W W r r r r < r r r< r r r r rt r r <<< y) W W W¢ W W 1LLy~ W y W ly W C G 5 5 C r r << W W W W W 5 5 r C 5 G 5¢ C C 5 r- r^^•• <<<< W<<<< YYJJ W W W¢ W W W W W W W LL! ¢ C Q¢ r¢ r ►r• r r r r r r\•\••.. W . . . • e • \ • • • • • 5 IIiLLL X G C M Q G C 555 G iL . 1 ' _ r r r r r ! C7 C7 • • e • • • • • • \ • o . • . - - - - - - - - S - ~ _ Z OOt7t7V 0 .0 e0.0• wuj d uiy wniwwui OOL7O~c7c7 V OOt7 c7O 7>> a U) N a 0>> 7 7 7 7 7>> g g g g - a Y Ufa IA f71 a IA Nl a N gg ~ggggggg ~ g_ . . . o . :;.5 aaaa aaaaaaaa O O • N N O 1 t N N ^ O R N ■ K R N h O R N ~ O R N R N N X X ^ O ~ ~ R t i. _ O O 4 t h X X X X X X K Y K ■ Y ■ ■ K M K M M K; M K K=^ K X X X K X X X X X X X r • • N • • • N ' = N = N ~ N N N N K M Y K M K K M Y K M■■■ K M K K• X X X X X X X X X X X X X X X X X X t . AhAAf l t t tf t ~AANAFl . tf • t t . t tt t t t O ~ Fl t f t t O ~ - 8p 8p 8p 8p 8p p p p 8p88 pq 8 88 8 8 8 8 4. g a$ g- O O S O O O O O O O 88 8 8 8 8p8 8 8 8 88 8 8 8 O 0 0 0 8 0 0^ 0 0 0 O ^ Q , O. O O O 0 0 0 0 0 0 0 0 Q - - - - - - - - - - A W BID TABULATION 91-593 ANNUAL CULVERT CONTRACT October 15, 1991 - October 15, 1992 • is • GALVANIZED STEEL METAL CULVERTS FARMA RANCH CALDWELL CULVERT IMLSON CULVERTS CORRUGATED CULVERT NAVASOTA. TX BRYAN, TX TAYLOR, TX ELKHART, TX 15" 16 gauge corrugated culvert Single Pipe, F.O.B. Destination Single Pipe, F.O.B. Supplier Truck Load, F.O.B. Destination Truck Load, F.O.B. Supplier Sloped Ends $/pair $5.45 $5.20 $5.20 $520 $84.33 $6.30 $6.30 $4.49 $4.49 $57.50 $4.91 $4.20 $4.32 $4.20 $48.00 $5.27 $4.34 $4.34 $4.34 $45.00 18" 16 gauge corrugated culvert Single Pipe, F.O.B. Destination Single Pipe, F.O.B. Supplier Truck Load, F.O.B. Destination Truck Load, F.O.B. Supplier Sloped Ends $/pair $6.30 $5.99 $599 $599 $106.08 $7.65 $7.65 $5.39 $5.39 $73.80 $5.95 $5.08 $5.20 $5.08 $66.00 $6.20 $5.20 $5.20 $5.20 $60.00 24" 16 gauge corrugated culvert Single Pipe, F.O B. Destination Single Pipe, F.O.B. Supplier Truck Load, F.O.B. Destination Truck Load, F.O.B. Supplier Sloped Ends $/pair $8.10 $7.70 $7.70 $7.70 $165.58 $965 $9.65 $7.19 $7.19 $93.60 $7.75 $6.65 $6.75 $6.65 $92.00 $8.20 $6.96 $696 $6.96 $85.00 36" 16 gauge corrugated culvert Single Pipe, F.O.B. Destination Single Pipe, F.O.B. Supplier Truck Load, F.O B. Destination Truck Load, F.O.B. Supplier Sloped Ends $/pair $15.25 $12.59 $12.59 $12.59 $303.69 $17.92 $17.92 $13.86 $13.86 $171.65 $12.25 $11.55 $11.90 $11.55 $300.00 $12.65 $10.50 $10.50 $10.50 $170.00 48" 14 gauge corrugated culvert Single Pipe, F.O.B. Destination Single Pipe, F.O.B. Supplier Truck Load, F.O.B. Destination Truck Load, F.O.B. Supplier Sloped Ends $/pair $24.00 $2280 $22.80 $22.80 $654.12 $28.54 $28.54 $20.45 $20.45 $350.00 $22.11 $20.15 $20.25 $20.15 $630.00 $23.00 $20.10 $20.10 $20.10 N/B 60" 14 gauge corrugated culvert Single Pipe, F.O B. Destination Single Pipe, F.O.B. Supplier Truck Load, F.O.B. Destination Truck Load, F.O.B. Supplier Sloped Ends air $37.00 $35.15 $35.15 $35.15 N/B $33.36 $3336 $25.02 $25.02 $455.60 $27.50 $24.75 $24.90 $24.75 $975.00 $30.00 $24.75 $24.75 $24.75 N/B 72" 14 gauge corrugated culvert Single Pipe, F.O.B. Destination Single Pipe, F.O.B. Supplier Truck Load. F.O.B. Destination Truck Load, F.O.B. Supplier Sloped Ends $I air $45.70 $43.42 $43.42 $43.42 N/B $38.00 $38.00 $30.50 $30.50 $705.00 $3320 $29.97 $30.25 $29.97 $1,400.00 $35.00 $30.00 $30.00 $30.00 N/B 8411 14 gauge corrugated culvert Single Pipe, F.O.B. Destination Single Pipe, F.O.B. Supplier Truck Load, F.O.B. Destination Truck Load, F.O.B. Supplier Sloped Ends $/pair $52.75 $50.10 $60.10 $50.10 N/B $43.94 $43.94 $35.50 $35.50 $685.00 $40.50 $33.85 $34.60 $33.85 $1,861.20 $40.00 $34.90 $34.90 $34.90 N/B VOL P AG._ BID TABULATION 91-593 ANNUAL CULVERT CONTRACT October 15, 1991 - October 15, 1992 REINFORCED CONCRETE BEAZER WEST BERNATN INC. PIPE CULVERT Waco, TX Bryan, TX 15' Round Culvert Single Pipe. F.O.B. Destination NIB NIB Single Pipe, F.O.B. Supplier $6.25 $7.07 Truck Load, F.O.B. Destinatlon $6.46 $6.30 Truck Load, F.O.B. Supplier $6.25 $6.30 Sloped Ends $/pair NIB $166.44 18" Round Culvert Single Pipe, F.O.B. Destination NIB NIB Single Pipe, F.O.B. Supplier $7.14 $7.59 Truck Load, F.O.B. Destination $6.46 $6.77 Truck Load, F.O.B. Supplier $7.14 $6.77 Slued Ends $/pair NIB $169.66 24' Round Culvert Single Pipe, F.O.B. Destination NIB NIB Single Pipe, F.O.B. Supplier $10.76 $10.66 Truck Load, F.O.B. Destination $12.36 $9.51 Truck Load, F.O.B. Supplier $10.76 $9.51 Sloped Ends $/pair NIB $296.85 30' Round Culvert Single Pipe, F.O.B. Destination NIB NIB Single Pipe, F.O.B. Supplier $15.38 $14.83 Truck Load, F.O.B. Destination $17.93 $1322 Truck Lend, F.O.B. Supplier $15.38 $1322 Sloped Ends $/pair N/B $367_79 36' Round Culvert Single Pipe, F.O.B. Destination NIB NIB Single Pipe, F.O.B. Supplier $22.16 $21.27 Truck Load, F.O.B. Destination $26.24 $18.97 Truck Lend, F.O.B. Supplier $22.16 $18.97 Slopod Ends $/pair NIB $700.65 48' Round Culvert Single Pipe, F.O.B. Destination NIB NIB single Pipe. F.O.B. supplier $38.90 $37.03 Truck Load, F.O.B. Destination $44.90 $3302 Truck Load, F.O.B. Supplier $3090 $3302 Sipped Ends $/pair NIB $1,465.81 60' Round Culvert Single Pipe, F.O.B. Destination NIB NIB Single Pipe, F.O.B. Supplier $61.85 $59.07 Truck Load, F.O.B. Destination $71.28 $52.67 Truck Load, F.O.B. Supplier .$61.85 $52.67 Sloped Ends $/pair NIB $2,326.95 72' Round Culvert Single Pipe, F.O.B. Destination NIB NIB Single Pipe, F.O.B. Supplier $89.25 $84.50 Truck Lend, F.O.B. Destination $103.78 $75.34 Truck Load, F.O.B. Supplier $8925 $75.34 Sloped Ends $/pair NIB N/A 84' Round Culvert Single Pipe, F.O.B. Destinatlon NIB NIB SI►rglo Pipe, F.O.B. Supplier $125.58 $119.44 Truck Load, F.O.B. Destination $146.83 $106.50 Truck Load, F.O.B. Supplier $125.58 $106.50 Slood Ends air NIB N/A r~ 0 0 l1 u , BID TABULATION 91-594 ANNUAL FENCING SUPPLIES October 15,1991- October 15,1992 0 f" IV Estimated Ouanti Wire Barbed Wire 100 Barbless Wire 100 TOTAL Metal Tee Posts 6-112' 1000 r 1000 TOTAL Wooden Posts 4' x 6-112' 1000 6' x 8' 1000 7' x 8' 1000 8' x 8' 1000 TOTAL Landscaped Timber 1-3I4'x 3-112'x 8' 500 3-112'x 5-112'x 8' 500 TOTAL HICKS POST CO. ALTO, TX UNIT $ TOTAL $29.00 $2,900.00 $28.00 $2,800.00 $5,700.00 $2.20 $2,200.00 $2.45 $2,450.00 $4,650.00 $3.09 $3,090.00 $8.68 $8,680.00 $11.48 $11,480.00 $13.66 $13.660.00 $36,910.00 NIB $0.00 NIB $0.00 $0.00 PRODUCERS COOP BRYAN,TX UNIT $ TOTAL $29.70 $2,970.00 $25.30 $2,530.00 $5,500.00 $2.05 $2,050.00 $2.30 $2,300.00 $4,350.00 $2.20 $2,200.00 $8.50 $8,500.00 NIB $000 $11.50 $11,500.00 $22,200.00 NIB $0.00 NIB $0.00 $0.00 WOODSON LUMBER CALDWELL, TX UNIT $ TOTAL $3561 $3,561.00 $31.04 $3,10400 $6,665.00 $2.22 $2,220.00 $2.44 $2,44000 $4.660.00 $2.29 $2,290.00 $7.65 $1,650.00 $9.45 $9,450.00 $11.95 $11,950.00 $31,340.00 $1.34 $670.00 $2.12 $1,060.00 $1,730.00 FARM 8 RANCH BRYAN,TX UNIT $ TOTAL $29.75 $2,975.00 $26.95 $2,695.00 $5,670.00 $2.20 $2,200.00 $2.34 $2,340.00 $4,540.00 $2.87 $2,870.00 $8.26 $8,260.00 $11.35 $11,350.00 $13.40 $13,400.00 $35,880.00 NIB $0.00 $3.50 $1,750.00 $1,750.00 i I i I' I 4 - - - - P f ~f BID TABULATION 91-595 ANNUAL BRIDGE REPAIR SERVICE October 15, 1991 - October 15, 1992 UNIVERSAL BRIDroE CONSTRUCTION LABOR & EQUIPMENT ONLY $144.001hour for driving pilings TRAVEL, moving of all personnel and equipment to B.C. jobsite 3300/each move SERVICES, for the work that may be performed in associ- ation with this contract (Repair or rebuild damaged parts of structures) $144.00/hour NO BID F & H CONTRACTORS NO BID ELLISON CONTRUCTION i i 1iG6.._4-PAGE_$.~- ! . _ . in Low Bidders for Annual Bids Page 2 of 2 BID NO TITLE LOW BIDDER 91-594 Annual Fencing Supplies Producers Cooperative, Inc. Bryan, Tx. Barbwire, Barbless Wire and Metal Tee Posts Woodson Lumber Co. Caldwell, Tx. Wooden Posts Landscape Timber 91-595 Annual Bridge Repair Service UB enham, T~cdge Construction BIDCOR • xc: Office Files 14 Officers Reports July 1991 MARY ANN WARD, COUNTY CLERK FEES AND FINES: General Fund $44,212.75 Road and Bridge Fund 9,679.00 Ominbus Crime Fund 2,364.00 Law Library Fund 225.00 Appellate Court 30.00 Crime Stoppers Fee 0.00 Bail Bond Interest 0.00 TOTAL $56,510.75 TRAVIS NELSON, DISTRICT CLERIC FEES AND FINES: General Fund $14,970.03 Road and Bridge Fund 334.00 Ominbus Crime Fund 0.00 Law Library Fund 862.50 Appellate Court 575.00 Bail Bond Interest 0.00 TOTAL $16,741.53 B.H. DEWEY, JR., JUSTICE OF THE PEACE PRECINCT 4, PLACE 1 Fines $0.00 Small Claims 340.00 Civil Claims 300.00 Sheriff's Fees 0.00 Constable Fees-Pct. 4 1,695.00 Copies/Abstracts of Judgement 30.00 Jury Fee 0.00 Transcript Fees 0.00 Writ Fees 15.00 Execution Fees 0.00 Appeal Fees/Other 20.00 Checking Account Interest 8.34 TOTAL $2,408.34 k ___1\ r] • 0 .1% Officers Reports July 1991 CAROLYN M. HENSARLING, JUSTICE OF THE PEACE, PRECINCT 4, PLACE 2 Fines (County Share) $8,084.50 Sheriff Fees 137.00 Constable Fees Pct. 4 0.00 Constable Fees Pct. 7 10.00 DPS-Arrest Fee 475.00 Parks & Wildlife-Arrest Fee 0.00 TABC-Arrest Fee 30.00 Bond Forfeiture 0.00 Certified Copies/Abstracts 40.50 Deferred Adjudication Special Interest 60.00 Driving Safety/Insurance Fees 110.00 Bail Bond Interest 46.51 Checking Account Interest 37.48 Criminal Justice Planning 620.00 Law Enforcement Fees 186.00 Crime Victims Compensation 605.00 Judicial Court Training 124.00 Operators/Chauf. License Fund 75.00 TOTAL $10,640.99 GEORGE BOYETT, JUSTICE OF THE PEACE PRECINCT 7, PLACE 1 Fines (County Share) $4,598.25 Sheriff Fees 0.00 Constable Fees - Pct. 7 150.00 TAMU Police-Arrest Fees 625.00 DPS-Arrest Fees 55.00 TABC-Arrest Fees 95.00 Arrest Fee 0.00 Small Claims/Civil Fees 40.00 Certified Copies/Abstracts/Jury Fees 30.30 Deferred Adjudication Special Expense 570.00 Driving Safety/Insurance Fees 350.00 Checking Account Interest 62.63 Criminal Justice Planning 580.00 Law Enforcement Fees 171.00 Crime Victims Compensation 590.00 Judicial Court Training 114.00 Operators/Chauf. License Fund 300.00 TOTAL $8,331.18 Officers Reports July 1991 WES HALL, JUSTICE OF THE PEACE PRECINCT 7, PLACE 2 Fines (County Share) $784.50 Sheriff Fees 0.00 Constable Fees - Pct. 7 685.00 TAMU-Arrest Fees 180.00 DPS-Arrest Fees 0.00 TABC-Arrest Fees 0.00 Certified Mail 4.79 Small Claims/Civil Fees 185.00 Certified Copies/Abstracts/other 5.00 Deferred Adjudication Admin. Fee 115.00 Driving Safety/Insurance Fees 150.00 Checking Account Interest 31.56 Criminal Justice Planning 180.00 Law Enforcement Fees 54.00 Crime Victims Compensation 180.00 Judicial Court Training 36.00 Operators/Chauf. License Fund 0.00 TOTAL $2,590.85 MARY HORN, JUSTICE OF THE PEACE PRECINCT 2 Fines (County Share) $3,085.00 Sheriff Fees 0.00 Constable Fees-Pct 2 0.00 Constable Fees-Pct 7 10.00 DPS-Arrest Fee 570.00 Parks & Wildlife-Arrest Fee 0.00 TABC-Arrest Fee 0.00 Civil Fees/Small Claims 0.00 Certified Copies/Abstracts 0.00 Deferred Adjudication Special Expense 112.50 Driving Safety/Insurance Fees 340.00 Checking Account Interest 39.71 Citations 0.00 Warrant Fee (DPS) 0.00 Road & Bridge Fines 125.00 Criminal Justice Planning 545.00 Law Enforcement Fees 163.50 Crime Victims Compensation 545.00 Judicial Court Training 109.00 Operators/Chauf. License Fund 75.00 TOTAL $5,719.71 1'. G r°_. N. L V o ~ • Ll 0 i ,i Officers Reports July 1991 TOMMY LYONS, JUSTICE OF THE PEACE PRECINCT 1 i Fines (County Share) ;1,585.00 Sheriff Fees 0.00 ` Constable Fees 0.00 DPS-Arrest Fee 350.00 Parks & Wildlife-Arrest Fee 0.00 Civil Fees/Small Claims 0.00 Certified Copies/Abstracts/Jury Fees 0.00 Deferred Adjudication Special Expense 0.00 Driving Safety/Insurance Fees 360.00 Checking Account Interest 13.14 Road & Bridge Fines 0.00 Criminal Justice Planning 350.00 Law Enforcement Fees 105.00 Crime Victims Compensation 350.00 Judicial Court Training 70.00 ' Operators/Chauf. License Fund 0.00 TOTAL ;3,183.14 RAY TRUELOVE, JUSTICE OF THE PEACE PRECINCT 3 Fines (County Share) ;2,117.50 Sheriff Fees 0.00 Constable Fees Pct. 3 45.00 DPS-Arrest Fee 270.00 Parks & Wildlife-Arrest Fee 0.00 TABC Arrest Fees 0.00 Civil Fees/Small Claims 0.00 Certified Copies/Abstracts 0.00 Deferred Adjudication Special Expense 0.00 Driving Safety/Insurance Fees 210.00 Checking Account Interest 10.98 Road & Bridge Fines 310.00 Criminal Justice Planning 315.00 Law Enforcement Fees 94.50 Crime Victims Compensation 315.00 Judicial Court Training 63.00 Operators/Chauf. License Fund 0.00 TOTAL ;3,750.98 ft Officers Reports July 1991 ANTONE DOBROVOLNY, JUSTICE OF THE PEACE, PRECINCT 5 Fines (County Share) $6,715.65 Sheriff Fees 5.00 Constable Fees-Pct. 5 0.00 Constable Fees-Pct 7 5.00 B/Cs Arrest Fees 0.00 DPS-Arrest Fee 928.00 Parks & Wildlife-Arrest Fee 40.00 TABC Arrest Fees - 0.00 Civil Fees/Small Claims 0.00 Certified Copies/Abstracts 5.00 Deferred Adjudication Admin. Fees 210.00 Driving Safety/Insurance Fees 380.00 Checking Account Interest 38.78 Road & Bridge Fines 132.50 Criminal Justice Planning 925.00 Law Enforcement Fees 265.50 Crime Victims Compensation 961.00 Judicial Court Training 177.00 Operators/Chauf. License Fund 0.00 TOTAL $10,788.43 RAYMOND DAY, CONSTABLE, NO REPORT PRECINCT 1 Fees $0.00 JOHNNY BURYJ4ALTER, CONSTABLE, NO REPORT PRECINCT 2 Fees $0.00 DERIK MATEJKA, CONSTABLE, PRECINCT 3 NO REPORT Fees $0.00 LOUIS GARCIA, CONSTABLE, NO REPORT PRECINCT 4 Fees $0.00 FRANKIE NEMEC, JR., CONSTABLE NO REPORT PRECINCT 5 Fees $0.00 WINFRED PITTMAN, CONSTABLE, NO REPORT PRECINCT 7 Fees $0.00 .4 • Officers Reports July 1991 BRAZOS CENTER Fees Interest Deposits Retained TOTAL RONNIE MILLER, SHERIFF • Bail Bond Fees Crime Stoppers Bond Fees Civil Fees Meal Reimbursement Photo Copy Charges Work Release Fees Bail Bond Board Interest TOTAL E. A. WENTRCEK, JUVENILE PROBATION Fees DAN BETO, ADULT PROBATION Attorney's Fees Restitution Fees Court Costs TOTAL JIM KUBOVIAK, COUNTY ATTORNEY Check Collection Fees Check Subcription Fees Investigator Fees TOTAL GERALD L. WINN, TAX ASSESSOR/ COLLECTOR • Ad Valorem Fees Road Bonds Taxes TOTAL OVERSIZE/OVERWEIGHT PERMITS ESTRAY FEES SHERIFF'S DEPARTMENT $6,347.40 109.21 0.00 $6,456.61 $90.00 0.00 250.00 0.00 0.00 1,983.00 140.08 $2,373.08 $0.00 $273.78 10,780.02 20,193.70 6,104.60 $37,352.10 NO REPORT $0.00 0.00 0.00 $0.00 $102,527.80 23,947.64 103.98 $126,579.42 $0.00 $0.00 ri