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HomeMy WebLinkAbout1991-09-23-1000AM-Special~a~ • f'-. r 1~ f n, 4 1 0, 51 u • BRAZOS COUNTY BRYAN. TEXAS AGENDA l;Jell, BRAZOS COUNTY COMMISSIONERS' COURT MEETING THE COMMISSIONERS' COURT WILL MEET IN SPECIAL SESSION ON MONDAY, SEPTEMBER 23, 1991, AT 10:00 A.M. IN THE COMMISSIONERS' COURT- ROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation. 2. Consider and take action on budget amendments. 3. Consider and take action on the hiring of an outside auditor for Brazos County and the Brazos County Health Department. 4.1 Consider and take action on the award of patrol oars for the Sheriff's Department and authorize the payment thereof. 5. Consider and take action on the approval of two (2) Resolu- tions in regard to the Brazos Valley Narcotics Trafficking Task Force. 6. Consider and take action on approval of Final Plat of Wood- lake Subdivision, Section 2, Phase 2-C in Precinct 1. 7. 'Consider and take action on the following orders in regard to the upcoming Constitutional Amendment Election on Nov- ember 5, 1991: a. Order Relocating Polling Place For Voting Precinct 11, Voting Precinct 17, Voting Precinct 21, Voting Precinct 39, and Voting Precinct 32 a • y f b. Order Reducing The Number Of Temporary Branch Absentee Polling Places For All Non Candidate Elections In Brazos County 8. Consider and take action on personnel change of status. 9. Consider and take action on payment of claims. 10. Executive Session to discuss personnel 6252-17(2)(8). 11. Consider and take action on Executive Session. 12. Adjourn. II vO 1.e COMMISSIONERS' COURT SPECIAL MEETING SEPTEMBER 23, 1991 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Monday, September 23, 1991, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Executive Assistant Carol Palmer Admin. Asst. to County Judge Bea Green Secretary to Commissioners Rosalie Todaro Auditor's Office A. H. Winder County Engineer Travis Nelson District Clerk Jim Beamer sheriff's office George Boyett Justice of the Peace Pct. 7-1 Anne Friedenberg KBTX-TV Commissioner Sims gave the invocation and led the pledge of allegiance. The Court next considered Budget Amendment #91-025, which would increase the funds budgeted for the Buildings and Yards Department and the Data Processing Department and decrease funds budgeted in Non Departmental. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to retain the firm of Durst, Wood, Milberger & Associates Certified Public Accountants to audit the general purpose financial statements of Brazos County and the Brazos County Health Department for the fiscal year ending September 30, 1991. t E E r i 4 E f: Commissioners' Court meeting September 23, 1991 The Court next considered awarding the following bids: 3 S Bid No. 91-614 - Patrol Cars for the Sheriff's Department Bidders: Bossier Kalyn Chrysler Tom Light Varsity Inc. Dodge Chevrolet Ford Unit Pr. No Bid No Bid $16,220.52 No Bid Total Pr. $32,441.04 Make Chevrolet Model Caprice Sedan Delivery 60-90 days New Bid Price $14,320.52 This bid had been tabled -from the previous meeting to research the $2,613.00 increase over the price paid in June for the same vehicle. Commissioner Sims moved to accept the new bid price of $14,320.00 per unit submitted by Tom Light Chevrolet, Commissioner Turner seconded the motion. The motion carried unanimously. Commissioner Sims then moved to accept the bid submitted by Tom Light Chevrolet. The motion was seconded by Commissioner Wilcox and carried unanimously. The contract was awarded to Tom Light Chevrolet. on motion by Commissioner Wilcox, seconded by Commis- sioner Sims, the Court voted unanimously to adopt a resolution authorizing William R. Turner, District Attorney and Project Director of the Brazos Valley Narcotics Trafficking Task Force to prepare the necessary documentation regarding funding and manning levels for the Brazos County Sheriff's office to support the grant application of the Brazos Valley Narcotics Trafficking Task Force. This authorizes the addition of a Sheriff's deputy position dedicated solely to narcotics law enforcement and a secretary dedicated solely to narcotics law enforcement. A copy of the resolution is attached hereto. The Court next considered approval of the final plat of Woodlake Subdivision, Section 2 Phase 2-C. The question arose } about the easement inside the plat and that outside of the • plat. After considerable discussion, the County Judge ` recommended approval of the plat subject to the clarification of the easement outside of the plated property. Commissioner Norton moved to accept the final plat subject to clarification of the easement and without the variance on the sixty foot (60) right-of-way. Commissioners Norton, Sims and Turner Commissioners' Court meeting September 23, 1991 voted "Aye". Commissioner Wilcox abstained. On motion by the County Judge, seconded by Commissioner Norton, the Court voted unanimously to adopt the following Orders: (a) Order relocating Polling Place for voting Precinct 11, voting precinct 17, voting precinct 21, voting precinct 39 and voting precinct 32. (b) Order reducing the number of temporary branch absentee polling places for all non candidate elections in Brazos County. Copies of both Orders are attached to and made a part of these minutes. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON' Fry, Cathy District Clerk Promotion Seaton, Rhonda Auditor's Office Reclassify on motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 10 General Fund---------------Claims 20 Road & Bridge--------------Claims 21 Boonville Cemetery---------Claims 22 Road & Bridge II-----------Claims 30 Capital Projects & Improvements: Proposition I--------Claims 31 State Lateral Road---------Claims 40 Law Library----------------Claims 41 Court Master Grant---------Claims 45 Omnibus Crime Control------Claims 54 Health Department----------Claims 60 Payroll--------------------Claims 61 Health & Life Ins----------Claims 62 Flex Plan------------------Claims 90 Community Services Off-----Claims 91 Juvenile Commission--------Claims 95 Comm. Crime Prevention-----Claims 97 Narc. Traf. Task Force-----Claims 18256 thru 18620 18709 thru 18819 18621 thru 18622 18623 thru 18624 18625 thru------- 18626 thru 18629 18630 thru 18635 18636 thru 18638 18639 thru------- 18659 thru 18680 18681 thru 18696 18697 thru------- 18698 thru------- 18699 thru 18702 18703 thru 18705 18706 thru------- 18707 thru 18708 On motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the Claims as submitted. At 10:28 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in closed F*4 7, VC71 _4 f i l ,I i f l f f t 4 Commissioners' Court meeting September 23, 1991 executive session to discuss personnel as allowed under Section (6252-17(2)(g) Vernon's Texas Civil Statutes. At 10:39 a.m. the County Judge announced the meeting open • i to the public. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to authorized the request of Juvenile Services Director, Ernie Wentrcek, to increase the salaries of Oscar Davenport,'Nancy Jo Kuder and A Robert Dick to the budgeted amount. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to authorize the request of the District Clerk to p hire Wanda Ladd as Deputy Clerk I pay group 4 step 2 with no six month increase. There being no further business to come before the Court, 4 y the meeting was adjourned. i r i ~ 4 Y 3 1 3 a i 1 t i i b w i i The foregoing minutes have been examined and approved in open Court this the J/44 day of Qtt4,uj-dAAA 19 !2 , in Bryan, Brazos County, Texas. J., - R. olmgreen County Judge 'V~'e Z Wa ter ilcox Commissioner, Precinct 2 Tilton Turner Commissioner, Precinct 4 Commiss;i'oner, Precinct 3 Mary AO'n Ward County Clerk 0~,.: ~et Cary o ton Comm' ioner, Precinct 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1991 BUDGET YEAR NO. 91-025 On this the 23rd day of September 1991 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Mary Ann Ward, County Clerk. The following proceedings were held: a THAT WHEREAS, on September 23, 1991, the Court heard and approved a budget amendment for the 1991 budget year for Brazos • County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 1, 1990, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 23rd day of September 1991 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: R. J. Holmgreen, County Judge Original: County Clerk's Office and attached to the original budget • Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File i f I ~j i .a r"1 I Budget Amend. No. 91-025 09-23-91 ACCOUNT 4 ACCOUNT NAME INCREASE (DECREASE) REASON DEPT 6 000 Increased Building 10-70-5217 Janitorial Supplies , 4 h Expenses & Yards 10-70-5310 Maintenance of Buildings t INC. TO DEPT BUDGET X10,000 (13,500) Tansferto Non-Depart 10-14-5672 Uncollectable Taxes Bldg & Yds mental DEC. TO DEPT BUDGET ~$134500) & DP Data 10-27-5419 Repair Computer Equip. 3 500 Increased Expenses Processing •"INC.TO DEPT BUDGET X3,500 " , ` NO INCREASE TO GF BUDGET I 1 • Z Nelson D. Durst, CPA Rohcri P. Wood, CPA William V. Milherger, CPA Rosrnne P L•ly. CPA Clay W Nesbitt, CPA Eugene T. Wood. CPA Paul E Ask. CPA David P Bronstad. CPA Susan L. Ginul. CPA Charles S. Welch. CPA Telephone (409) 822-0173 FAX (409) 779-8422 September 18, 1991 County Judge R. J. Holmgreen Brazos County, Texas 300 East 26th Street Bryan, Texas 77803 is This letter is written to confirm our understanding of the services we are to provide for Brazos County for the nine months ended September 30, 1991. We will audit the general purpose financial statements of Brazos County as of and for the nine months ended September 30, 1991. The County's Annual Report includes statistical data that will be subjected to certain auditing procedures applied in our audit. Our audit will be made in accordance with generally accepted auditing stand- ards and will comply with the requirements of the Single Audit Act of 1984, as supplemented, pertaining to Federal and State assistance awards, will be in accordance with generally accepted government auditing standards, the standards for financial and compliance audits contained in Government Auditing Standards issued by the U.S. General Accounting Office, the provisions of OMB Circular A-128, Audits of State and Local Governments, and will include tests of the accounting records and other procedures we consider necessary to enable us to express an opinion that the financial statements are fairly presented in confor- mity with generally accepted accounting principles. We shall prepare all separate reports regarding compliance with laws and regulations, and on reportable condi- tions, if any. If our opinions are other than unqualified, we shall fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individ- uals, creditors, and banks. We will request written representations from your attorneys, and they may bill you for responding to this inquiry. At the conclusion of our examination, we shall also request certain written representations from you and the County Auditor about the financial statements and related matters. An audit is based primarily on the selective testing of accounting records • and related data; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Because our audit I 1. will not be a detailed examination of all transactions, there is a risk that J • r ~ o •~v71~ 1 J a h fi l~ 7 DURST, WOOD, MILBERGER & ASSOCIATES Cernjicd Public Accountants 304 Post Office Street BRYAN. TEXAS 77801 • Page 2 September 18, 1991 material errors, irregularities, or illegal acts, including fraud or defalca- tions, may exist and not be detected by us. However, we shall advise you of any matters of that nature that come to our attention. We understand that the County Auditor's Office will provide us with the financial statements and basic information required for our audit, as well as other information which we request, and that the County is responsible for the accuracy and completeness of that information. We will advise about appropriate accounting principles and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains with the County. This responsibility includes the maintenance of adequate records and related controls, the selection and application of accounting prin- ciples, and the safeguarding of assets. Our examinations are not specifically designed and cannot be relied on to disclose material weaknesses in accounting controls. However, if we become aware of such material weaknesses or other reportable conditions, we shall communicate them to you in a separate letter. If you intend to publish or otherwise reproduce the financial statements and make reference to our firm, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our review before it is distributed. Any audit working papers shall be available to you for a period of not less than 3 years after the date of the report, or longer if requested by the cognizant agency, to representatives of that cognizant audit agency (or its designee), other government audit staffs, and the General Accounting Office. Our fees for these services will be based on the actual time spent computed at a discount from our standard hourly rates (the discounts have been substantial in the past and increased substantially for work on the 1990 audit), plus out-of-pocket costs such as postage, etc. Our hourly rates vary according to the degree of responsibility involved and the experience ~evel of the personnel. Based on the belief that there will be some efficiencies in the preparation of the County's annual financial statements and related footnotes if the books are closed by November 15, 1991 with substantially all of the year-end entries made, we estimate our fee to be $35,000.00. We hope that the discount from standard fees can be reduced significantly. If financial statements as of and for the year ended September 30, 1991 are available for our use by November 15, 1991, we expect to issue our reports on or about February 15, 1992. _ We appreciate the opportunity to be of service to Brazos County and believe this letter accurately summarizes the significant terms of our engagement. We are available to discuss the matters mentioned in this letter. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Ve~Y Yours, Nelson D.• Durst r F t 1 r E l t Page 3 September 18, 1991 RESPONSE: This letter correctly sets forth the understanding of Brazos County. By: Title: Brazos County Judge Date: T(~~J ?yam / cl q l r i t t • x V 01.. P A C%, E_1_3_., DURST, WOOD, MILBERGER & ASSOCIATES Certified Public Accountants Nelson D. Durst, CPA 304 Po%t Office Street Robert P W(xA. CPA William V Mdberger, CPA BRYAN. TEXAS 77801 Rosanne P Ely. CPA Telephone Clay W. Nesbitt, CPA t.ip)1 K.2-0175 Eugene T Wood, CPA FAX 44091779-8422 Paul E. Ask, CPA September 18, 1991 County Judge R. J. Holmgreen Brazos County, Texas 300 East 26th Street Bryan, Texas 77803 Davin P Brumtad. CPA Su%an L Gmul. CPA Charles S Welch. CPA This letter is written to confirm our understanding of the services we are to provide for the Brazos County Health Department for the year ended September 30, 1991. We will audit the general purpose financial statements of the Health Department as of and for the year ended September 30, 1991. Our audit will be made in accordance with -generally accepted auditing standards and will comply with the requirements of the Single Audit Act of 1984, as supplemented, pertaining to Federal and State assistance awards, will be in accordance with generally accepted government auditing standards, the standards for financial and compliance audits contained in Government Auditing Standards issued by the U.S. General Accounting Office, the provisions of OMB Circular A- 128, Audits of State and Local Governments, and will include tests of the accounting records and other procedures we consider necessary to enable us to express an opinion that the financial statements are fairly presented in conformity with generally accepted accounting principles. We shall prepare all separate reports regarding compliance with laws and regulations, and on reportable conditions, if any. If our opinions are other than unqualified, we shall fully discuss the reasons with you in advance. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and banks. We shall request written representations from your attorneys, and they may bill you for responding to this inquiry. At the conclusion of our examination, we shall also request certain written representa- tions from the Director and Administrator about the financial statements and related matters. An audit is based primarily on the selective testing of accounting records and related data; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. We shall review the working papers of the County Auditor and shall not duplicate audit work already done. Because our audit will not be a detailed examination of all transactions, F F 'r i f i i i 1 i a 1 Page 2 September 18, 1991 4 there is a risk that material errors, irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. However, we shall advise you of any matters of that nature that come to our attention. We understand that the County Auditor's Office and the Health Department will provide us with the financial statements and basic information required for our audit, and that they are responsible for the accuracy and completeness of that information. If required, we will advise about appropriate accounting principles and their application and will assist in the preparation of the financial statements, but the responsibility for the financial statements remains with the Health Department. This responsibility includes the maintenance of adequate records and related controls, the selection and application of accounting principles, and the safeguarding of assets. Our examinations are not specifically designed and cannot be relied on to disclose material weaknesses in accounting controls. However, if we become aware of such material weaknesses or other reportable conditions, we shall communicate them to you in a separate letter. Any audit working papers shall be available to you for a period of not less than 3 years after the date of the report, or longer if requested by the cognizant agency, to representatives of that cognizant audit agency (or its designee), other government audit staffs, and the.Ceneral Accounting Office. Our fees for these services will be based on the actual time spent computed at a discount from our standard hourly rates (the discounts have been substantial in the past), plus out-of-pocket costs such as postage, etc. Our hourly rates vary according to the degree of responsibility involved and the experience level of the personnel. Based on the belief that there will be some efficiencies in the preparation of the Department's annual financial statements and related footnotes if the books are closed by November 15, 1991 with substantially all of the year-end entries made, we estimate our fee to be $5,500.00. We hope that the discount from standard fees can be reduced significantly. If financial statements as of and for the year ended September 30, 1991 are available for our use by November 15, 1991, we expect to issue our report on the Health Department on or about February 15, 1992. We appreciate the opportunity to be of service to the Health Department and believe this letter accurately summarizes the significant terms of our engagement. We are available to discuss the matters mentioned in this letter.' If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, • Nelson D. Durst j1 b r' 1.:Yti L.~ 1 0 Page 3 September 18, 1991 RESPONSE: This letter correctly sets forth the understanding of the Brazos County Health Department. Bys - Titles Brazos County Judge Date t sy 'v3 / 4 9/ a r~ } 3 7 t a " RESOLUTION A RESOLUTION AUTHORIZING WILLIAM R. TURNER, DISTRICT ATTORNEY AND PROJECT DIRECTOR, OF THE BRAZOS VALLEY NARCOTICS TRAFFICKING 'TASK FORCE TO PREPARE THE NECESSARY DOCUMENTATION REGARDING FUNDING AND MANNING LEVELS FOR THE BRAZOS COUNTY SHERIFF'S OFFICE TO SUPPORT THE GRANT APPLICATION OF THE BRAZOS VALLEY NARCOTICS TRAFFICKING TASK FORCE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in order to receive Federal matching grant funds, local governments, including Brazos County have been responsible for providing local matching funds in the amount of twenty-five percent of the money utilized in "drug buy" operations; and, WHEREAS, the Federal government has changed the availability of matching grant funds such that local governments may now receive matching federal funds for up to twenty-five percent of overall local task force budgets through the addition of personnel dedicated solely to narcotics law enforcement; and, WHEREAS, Brazos County may, by the addition of a Sheriff's deputy position dedicated solely to narcotics law enforcement, assist the Brazos Valley Narcotics Trafficking Task Force in attaining the twenty-five percent Federal funding match requirement; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS THAT: Section 1. ► ' The Project Director of the Brazos Valley Narcotics Trafficking Task Force is hereby authorized to prepare the necessary documentation regarding funding and manning levels for the Brazos County + Sheriff's Office in order to support the grant application of the Brazos Valley Narcotics Trafficking Task i Force. Section 2. This resolution shall be immediately effective upon its adoption. PASSED AND ADOPTED this ~3r day of 1991 by the Brazos County Commissioners' Court. R. J. olmgreen, un Judge ! Gary Norto , ommissi ner Prct. 1 Walter Wilcox, Commissioner Prct. 2 i i i Randy Si Commissioner Prot. 3 Milton Turner, Commissioner Prot. 4 ^j1 RESOLUTION A RESOLUTION AUTHORIZING WILLIAM R. TURNER, DISTRICT ATTORNEY AND PROJECT DIRECTOR, OF THE BRAZOS VALLEY NARCOTICS TRAFFICKING TASK FORCE TO PREPARE THE NECESSARY DOCUMENTATION REGARDING FUNDING AND MANNING LEVELS FOR THE BRAZOS COUNTY CRIME FUND TO SUPPORT THE GRANT APPLICATION OF THE BRAZOS VALLEY NARCOTICS TRAFFICKING TASK FORCE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in order to receive Federal matching grant funds, local governments, including Brazos County have been responsible for providing local matching funds ir, the amount of twenty-five percent of the money utilized in "drug buy" operations; and, WHEREAS, the Federal government has changed the availability of matching grant funds such that local governments may now receive matching federal funds for up to twenty-five percent of overall local task force budgets through the addition of personnel dedicated solely to narcotics law enforcement; and, WHEREAS, Brazos County may, by the addition of a Narcotic's secretary position dedicated solely to narcotics law enforcement, assist the Brazos Valley Narcotics Trafficking Task Force in attaining the twenty-five percent Federal funding match requirement; NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS THAT: Section 1. The Project Director of the Brazos Valley Narcotics Trafficking Task Force is hereby authorized to prepare the necessary documentation regarding funding and manning levels for the Brazos County Crime Fund in order to support the grant application of the Brazos Valley Narcotics Trafficking Task Force. Section 2. This resolution shall be immediately effective upon its adoption. PASSED AND ADOPTED this .127A.I day of Jm~) 1991 by the Brazos County Commissioners' Court. J. Imgreen, Coun Judge Gary Norton, Randy Prct. issioner Prct. 3 Walter Wilcox, Commissioner Prct. 2 Milto Turner, Commissioner Prct. 4 r G i e BRAZOS COUNTY r~ BRYAN. TEXAS ORDER RELOCATING POLLING PLACE FOR VOTING PRECINCT 11. VOTING PRECINCT 17, VOTING PRECINCT 21, VOTING PRECINCT 39 AND VOTING PRECINCT 32 WHEREAS, there exists at the present time five certain polling places which can not be used for the purpose of conducting the Constitutional Amendment Election on November 5, 1991; and WHEREAS, the polling place for voting precinct 11 is located in the Crockett Elementary School located at 401 Elm Street, Bryan, Texas; and WHEREAS, the Cbmmissioners Court has been notified by the Bryan Independent School District that the school building is under construction and will not be completed in time to hold the election on November 5, 1991; and • WHEREAS, the Commissioners Court is desirous of permanently relocating the polling place for voting precinct 11 in the Cavitt Church of Christ located at 3200 Cavitt Avenue, Bryan, Texas; and WHEREAS, the polling place for voting precinct 17 is located in the St. Joseph Catholic Church Activity Center located at 600 East 26th Street, Bryan, Texas; and WHEREAS, the Commissioners Court has been notified by the St. Joseph Catholic Church that the Activity Center will not be available for the conduction of the Constitutional Amendment Election on November 5, 1991 due to a previously scheduled event; and WHEREAS, the Commissioners Court is desirous of • permanently relocating the polling place for voting precinct 17 in the Brazos County Health Department, a county owned building, located at 201 Texas Avenue, Bryan, Texas; and WHEREAS, the polling place for voting precinct 21 is located in the University Tower located at 410 Texas Avenue South, College Station, Texas; and WHEREAS, the Commissioners Court has been notified by the University Tower that the location in which elections are normally held has been scheduled for another activity for that entire week and will not be available for the conduction of the Constitutional Amendment Election on November 5, 1991; and WHEREAS, the polling place was previously located in a portable building located at the Married Student Housing complex in College Station; and WHEREAS, the polling place was relocated on September 10, 1990 when the Commissioners Court was unable to locate a suitable portable building; and WHEREAS, the Commissioners Court has constructed a portable building suitable for the conduction of elections; and WHEREAS, the Commissioners Court is desirous of relocating the polling place for voting precinct 21 to the portable building that will be moved to the Married Student Housing Complex in College Station, Texas; and WHEREAS, the polling place for voting precinct 39, is located in the Southwood Athletic Building located at 1600 Rock Prairie Road, College Station, Texas; and WHEREAS, the Commissioners Court has been notified by the City of College Station additional activities have been moved into the Southwood Athletic Building there is no longer space available for the conduction of elections; and WHEREAS, the Commissioners Court is desirous of relocating the polling place for voting precinct 39 in the newly constructed Rock Prairie Elementary School located on Rock Prairie Road at Welsh Street, College Station, Texas; and WHEREAS, the polling place for voting precinct 32 is located in the College Station Fire Station No. 2 located at 2100 Rio Grande and FM 2828; and WHEREAS, the actual area where the elections workers and supplies are located is in the bay area of the fire station and are not protected from the outside elements when it rains; and WHEREAS, the voters are also exposed to the outside elements while waiting to vote; and WHEREAS, the Commissioners Court is desirous of permanently relocating the polling place for voting precinct 32 at the First Baptist Church of College Station located at 2300 Welsh t Street where the election process can be conducted inside a closed facility; NOW, THEREFORE BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS THAT: Pursuant to section 43:031(d) of the Texas Election Code that the location of the polling places be relocated in Brazos r~ i County to wit: (1) THAT the polling place for voting precinct 11 be permanently located in the Cavitt Church of Christ located at 3200 Cavitt Avenue, Bryan, Texas; and (2) THAT the polling place for voting precinct 17 be permanently located in the Brazos County Health Department Building located at 201 Texas Avenue, Bryan, Texas; and (3) THAT the polling place for voting precinct 21 be • located in a portable building to be located at the Married Student Housing Complex located on College Avenue, College Station, Texas; and • t'. Ej I~ y (4) THAT the polling place for voting precinct 39 be permanently located in the Rock Prairie Elementary School located on Rock Prairie Road at Welch Street, College Station, Texas; and (5) That the polling place for voting precinct 32 be permanently located in the First Baptist Church of College Station located at 3200 Welsh Street, in College Station; and (6) That submission be made to the Assistant Attorney General, Civil Rights Division, Voting Section, Department of Justice, Washington D.C. requesting preclearance of this Order pursuant to Section 5 of the Federal Voting Rights Act. ADOPTED this 23rd day of September, 1991 by a vote of 4 AYES and 0 NAYS. ATTEST: R. J. olmgreen, County Judge 44" Mary A Ward, County Clerk VON k