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Home My WebLink About1991-08-26-1000AM-SpecialBRAZOS COUNTY BRYAN. TEXAS AGENDA 91 (.0.22 Pill )-00 L ~~c t t'if'f BRAZOS COUNTY COMMISSIONERS' COURT MEETING THE COMMISSIONERS' COURT WILL MEET IN SPECIAL SESSION ON MONDAY, AUGUST 26, 1991, AT 10:00 A.M. IN THE COMMISSIONERS' COURTROOM OF THE BRAZOS COUNTY COURTHOUSE„ 300 EAST 26TH STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation. 2. Pledge of Allegiance. 3. Consider and take action on the approval of the minutes of the meeting held on July 8, 1991. 4. Consider and take action on budget amendments. 5. Consider and take action on the renewal of the maintenance contract for courthouse elevators. 6. Consider and take action on the renewal of the Emergency Nutrition and Temporary Emergency Relief Services Contract between the Texas Department of Human Services and Brazos • County. 7. Consider and take action on request from United Telephone Company of Texas, Inc. to install communication cable in county rights-of-ways of Joubert Road and Westbrook Road in Precinct 1. 8. Consider and take action on the naming of various roads in Precinct 4. 9. Consider and take action on request from Ferguson Crossing Pipeline Company to install pipeline in county rights-of- ways of Pitts Road and Kuder Road in Precinct 4. 10. Consider and take action on request from GTE to install communication line in county right-of-way of Rye School Road in Precinct 4. 11. Consider and take action on request from Western Geophysical Company to do exploration work in Deer Trail - Deer Crossing Subdivision in Precinct 4. 12. Consider and take action on work outside of county rights-of- ways for the purpose of installing a dry hydrant for fire protection in rural areas. 13. Consider and take action on personnel change of status. • 14. Consider and take action on payment of claims. 15. Executive Session to discuss personnel 6252-17(2)(g). 16. Consider and take action on Executive Session. 17. Adjourn. COMMISSIONERS' COURT SPECIAL MEETING AUGUST 26, 1991 kf l (t I r A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Monday, August 26, 1991, with tho following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Mary Ann Ward, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Executive Assistant Rosalie Todaro Auditor's Office A. H. Winder County Engineer Sonia Montemayor Co. Court at Law I Jim Hiney Bryan/College Station Eagle Kevin Drake Western Geophysical Co. Joe La Barbera Big 8 RC&D W. T. Corley, Jr. Western Geophysical Co. Commissioner Sims gave the invocation and led the pledge of allegiance. i The Court next considered approval of the minutes of the Commissioners' Court meetings held July 8, 1991. On motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the minutes as corrected. Commissioner Sims would like to see the minutes corrected to read, "Those vehicles held by Constable Precinct 7 sold at auction as soon as possible." The Court next considered Budget Amendment #91-022, which would transfer funds budgeted from the Non-Departmental Department to the department of Constable Precinct 7 and from the Minimum Security Jail to the Sheriff's Department. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered renewal of a contract with I Commissioners' Court meeting August 26, 1991 Montgomery Elevator for the maintenance of the Courthouse • elevators. This was the only bid received and it contained the following quote. The cost of labor per hour will be $61.50 with a monthly charge for elevator maintenance of $495.00. On motion by the County Judge, seconded by Commissioner Norton, the Court voted unanimously to renew the contract with Montgomery Elevator for the maintenance of the Courthouse elevators. The Court next considered entering into contract with the Texas Department of Human Service for the continuation of the Emergency Nutrition and Temporary Emergency Relief Services Grant. The Court also considered approving an amendment to the contract which would include the provision of energy utility services funded by Oil Overcharge revenues granted to the Department. The Emergency Nutrition Grant will not exceed • $11,000.00 and the oil Overcharge Grant will not exceed $25,961.00. The term of both grants will begin on September 1, 1991 and continue until August 31, 1992. On motion by the County Judge, seconded by Commissioner Wilcox, the Court voted unanimously to authorize the County Judge to execute both the grant and the amendment on behalf of Brazos County. A copy of : both is attached hereto. The Court next considered the request by United Telephone Company to install a buried cable upon and along the right-of- way of Joubert Road and Westbrook Road in Precinct 1. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the request of United Telephone Company and authorized • the installation. A copy of the request is attached hereto. a ' The next matter before the Court was the naming of various roads in Lakewood Estates Subdivision, Fairview Community and in an area between Jones Road and the Navasota River in Precinct 4. This action was taken at the request of the 9-1-1 District. The names are as follows: Commissioners' Court meeting August 26, 1991 Lakewood Estates Subdivision FalrvieW Communlly Old Hearne Road Walter banks Road Rayna Circle Michele Circle Jones Road and giver Ramona Circle Ruth Circle ne0 r L z La►ie Blossic Circle LACY Well Pond Ruby Circle fmlth I,A►le Houston Road on motion by Commissioner Turner, seconded trl Ccmenl n- sioner Sims, the Court voted unanimously to apAlyn the tond9 the names noted above. The Court next considered the request by Feryu4on Crossing Pipeline Company to install a 6" steel pipe alotiq Pitts Road and Kuder Road and crossing under Pitts Pond it, Precinct 4. The County Engineer stated that all appeared to be in order and recommended approval, On motion tr/ Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to approve the request of Ferguson Crosaind Pipeline Company and authorized this installation. A copj of the request is attached hereto, The Court next considered the request_ by GTS Southwest Incorporated to install a buried cable along the right-of-wey on Rye School Road in Sunset Satates Subdivision in Precinct 4. The Court was informed that the devoloper has not cleared the right-of -wa-,,'and that GTE was legally required to install the lines. The Counter Engineer then stated that all appeared to he in order and recommended approval: On motion by Commissioner Turner,, seconded by Commissioner Sims, the Court voted unanimously- to approve the request of G'Ti_i Southwest Incorporate and, authori3ed she installation.- A copy of the request is attached herato.- The Court next considered) ai request from westorn Geophysical Company vibrate county road,. Deer Trail in. Door Cresainq•Subdivisiom in, Precinct 4%- This is for the purpose of recordinq. seismographic data, ini the area, for Union, Paoifio Resources-- Mr.. wilsoni Corlay,. repr©seneaClVb' of western, Geophysical' Company,, informed, the- court that this was for of 1 r~ i Commissioners' Court meeting August 26, 1991 • and gas exploration. He continued by say that four (4) large trucks will vibrate the road and repair any damage to the road. The County Engineer asked what happens if the water lines are damaged. Mr. Corley replied that Western Geo- physical would be responsible for repairs. On motion by Commissioner Norton, seconded by Commissioner Wilcox, the Court voted unanimously to approve the request of Western Geophysical Company to vibrate the county road and that western Geophysical would assume responsibility for any damage done to the road or utility lines. The Court next considered authorizing work outside of county rights-of-ways for the enhancement of county road projects. The Road and Bridge Department requests permission to enter the private property of Doug Davidson off of Reliance • Church Road and Ola Reliance Road for the purpose of installing a dry hydrant for fire protection in the rural areas. This is in conjunction with the Big 8 RC&D fire hydrant program. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to authorize the work. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Jones, Michelle Juvenile Serv. New Emp P/T Hickman, Demetris Juvenile Serv. Resignation Cauble, Bonnie Dist. Attorney Resignation Gyeszly, Susan Dist. Attorney Resignation on motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the changes as • submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 10 General Fund---------------Claims 16471 thru 16820 20 Road & Bridge--------------Claims 16908 thru 16956 21 Boonville Cemetery---------Claims 16821 thru 16822 22 Road & Bridge II-----------Claims 16823 thru 16828 30 Capital Projects & Improvements: Proposition I--------Claims 16829 thru 16830 31 State Lateral Road---------Claims 16831 thru------- 41 Court Master Grant---------Claims 16832 thru 16834 p~ n ~ t r r -IT7-- t~ ` r Commissioners' Court meeting August 26, 1991 54 Health Department----------Claims 16840 thru 16852 60 Payroll--------------------Claims 16- 853 thru 16867 61 Health & Life Ins----------Claims 16868 thru------- 70 Indigent Health Care-------Claims 16869 thru 16901 90 Community Services Off-----Claims 16902 thru 16903 91 Juvenile Comm. Grant-------Claims 16904 thru------- 94 Victim Assistance Prog----- Claims 16905 thru------- 95 Comm. Crime Prevention-----Claims 16906 thru------- 97 Narc. Traf. Task Force-----Claims 16907 thru------- Commissioner Sims referred to check number 78269 and asked what "rule billing" was. He was informed that this is a billing proceedure to account for the days the home arrest units are not in use. On motion by Commissioner Sims, seconded by Commissioner Wilcox, the Court voted unanimously to approve the Claims as submitted. At 10:28 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in closed executive session to discuss personnel as allowed under Section (6252-17(2)(g) Vernon's Texas Civil Statutes. At 10:37 a.m. the County Judge announced the meeting open to the public. On motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the request of the County Court at Law M1 Judge to divide a full time secretarial position into two (2) part time pDsitions. The current employee will remain on retirement but will not be eligible for insurance unless she works thirty two (32) hours per week. There being no further business to come before the Court, the meeting was adjourned. r~ • e i The foregoing minutes have been examined and approved in open • Court this the day of IOZVU4.~ 19 , in Bryan, a Brazos County, Texas. R. . Holmgreen County Judge Walter Wilcox Commissioner, Precinct 2 02 0~ Gary pib,;~ton Commissioner, Precinct 1 YXZ Z-- Ra dy Sim Commissi ner, Precinct 3 Milton Turner Commissioner, Precinct 4 Mary nn Ward County Clerk Vol - ~ ` " -1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1991 BUDGET YEAR NO. 91-022 On this the 3rd day of December 1990 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct if Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 41 Mary Ann Ward, County Clerk. The following proceedings were held: THAT WHEREAS, on August 26, 1991, the Court heard and approved a budget amendment for the 1991 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 1, 1990, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 26th day of August 1991 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By; R. J. Holmgreen, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File Budget Amend. No. 91-022: 08-26-91 DEPT ACCOUNT# Constable 10-56-5413 Pct7 10-56-5615 10-56-5411 10-56-5218 10-56-5210 10-56-5530 10-56-5531 10-56-5611 ACCOUNT NAME Rep./Maint. Vehicles Equip. Rental.'Lease Rep./Maint. Equip Clothing/Uniforms Of ice Supplies Trav./Meals/Lodging Firearms Insurancw'Bonds INCREASE (DECREASE) REASON 6.500 Increased 360 Expenses (350) Reallocate 150 funds 200 110 250 • INC. TO DEPT SUDGf;?- $SAW • Non Depart 10-14-0672 Uneollectable Taxes mental OECREASE TO DP BUDGET (:6,560) MSJ 104M-5910 Jail Food.3 Related Items "DECREASE TO DP BUDGET; Sheriff - {=16,594} (6,860) Transfer to dep 56 (16,894) Transfer to dep 31 16,894 '91 expen. (5,500) Reallocate (1,000) funds (1,500) (1,500) (1,500) 5,000 4,000 1,500 500 =16,854 INCREASE TO GF BUDGET., 0 0 0 10-015562 Confidential funds 10-31-5511 Printing & Filming 10-31-5213 Clothing S Uniforms 10-01-5418 Maintenance Contracts 10-31-5510 Conf. Fees Memberships 10-31-5552 In House Training 10-31-5413 Rep/Maint Vehicle 10-31-5518 Other Miscellaneous 10-31-5530 Trav./Meals/Lodging 10-31-5610 Telephone INC. TO DEPT BUDGET 1 ~ 1 I, I AOWM1 1350 4091778 7,00 40918 2 7 4 9 9 3 October 15, 1991 Montgomery Elevator Company One Montgomery Court Moline, IL 61265-1380 Dear Sir: SHARON FAIRCHILD COUNTY AUDITOR BRAZOS COUNTY. TEXAS "o EAST 2orm STREET SUITE 714 BRYAN. TEXAS 77807 Brazos County would like to renew the Elevator Maintenance Agreement with Montgomery Elevator according to the terms and conditions as set forth in Bid No. 87-374. This renewal will extend for an additional three (3) years, renewable annually on August 15. Please review the attached listings. Sign and return the copy of this letter immediately and note any errors requiring corrections. Sincerely, . -lit Cheryl K. Turney Purchasing Agent The attached listings have been checked and found to be fully in accord with our bid on these items. By our signature on our bid and our signed acknowledgement of this award, we guarantee and certify that all items included in this award meet or exceed any and all County specifications covering such items; and we further agree that we will deliver such services covered by this award which meets or exceeds the specifications. DATE: WT 31 IM Enclosure F I RM : ATCR CO P BY: P,A7 T. SiO*M TITLE: '=~cccCEM I I I I I J i • 1 i ALG 20 '91 10:17 PXNTGO ERY ELEU 458 P03 M h INVITATION TO BID HAIYMNANCE COr?RACT FOR COURTHOUSE ELEVATORS From: BRAZOS COUNTY. OFFICE OF THE AUDITOR Brazos County Courthouse Bid Request No. 87-374 Bryan. TX 77803 Telephone: (409) 361-4355 Page 1 of_pages Bids will be received at the Brazos County Auditor's Office until 1:30 PH, Tuesda. July 28 1987 and publicly opened and read aloud same time, same date in the Auditor's Office. Room 314. Brazos County Courthouse. A. Scope of Bid Bids are solicited for elevator maintenance for all Courthouse and Courthouse Annex elevators for a period beginning August 3. 1987 through August 15, 1988. with automatic renewals for a three (3) year period in accordance with the j following conditions and the General Conditions of Bidding on the reverse side of this page. The County reserves the right to terminate the contract with due notice provided to the Contractor at least thirty (30) days written prior to renewal date. • ~ B. Conditions 1. Upon acceptance and approval by the Commissioners Court this bid effects a working contract between Brazos County and the successful i bidder for the period designated. 2. Either party may cancel this contract at any time for any reason of consistently unsatisfactory service to the other party. 3. The successful bidder shall have exclusive right and duty to provide the services listed herein to the County. The County does not guarantee to purchase any minimum quantities. 4. Should there be a change of ownership or management the contract shall be cancelled unless a mutual agreement is reached with the nev owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 1 I 5. The County is exempt from Federal Excise and State Tax; therefore, tax must not be included in this bid. 1 6. The County reserves the right to accept or reject in part or in whole any bids submitted. and to waive any technicalities for the best interest of the County. 7. Continuing nonperformance of the bidder. In terms of Specifications shall be a basis for the termination of the contract by the County. • The County shall not pay for work, equipment* or supplies which are unsatisfactory. The Vendor will be given a reasonable opportunity before termination to correct the deficiencies. 11 -11 . OW, GGINC114 CONDITIONS Or OIOOIIIG 1. The following instr"tions apply to all bids and become a part of term and conditions of any bid Submitted to one halos County Auditor, unless otherwise specified elsewhere In this bid regiMst. All bidders are r"utred to be informed of these tore% and Conditions and will be held reteonsible for having done so. 2. 00flnttlOAS: In erdfr to simplify the I4ng11494 throughout this bid the following definitions mall apply MINTY: The government of $rates County. Texas and its authoritfd reproseatations. 1RA1OS COUNTY: Same at County. CONTRACTOR: The successful bidder(s) of this bid request. SUppIICR; Same as Contractor. SUS-CCNIRACTOR: Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. CO►+a1ISSI0NCRS COURT. The elected officials of Brazos County, Teas given the authority to exercise such powers and )uritdi:tion of all county business as conferred by the State Constitution and taw%. CONTRACT: An agreement between the County and a Supplier to furnish Supplies and/or services over a designated period of time during which repeated purchases are made of the c, lity to"I fted. (mars. 1W ntity' Sid+ mist be Submitted On units of Quantity specified. In the Went of errors In extended prices the unit price Inall govern. Any Suggested mange in quantity the part of the bidder to secure better price or delivery is weiCW"4 and may be given consideration provided that the bidder also bids an the Quantity specified. f 0 S,: All bids must be quoted r O.S. destination in Aralas County. No 'Coilect• Shipments are td be made to the e-or In the tale of contracts In which the Supplier mates reported th/omentt to the County by Comm" carrier, the price of -it goods may increase only by the axpuAt that +nioping charges for the shipment in question have increased. f, Fires Prices: Sid prices mutt be firm for a period of 10 consecutive calendar day) from the date trio bid It opened un e%I Otherwise requested of 1xCeptlQnl tamin by the bidder In writing. All bids Submitted must specify itemised vnit prices and extensions. If practical. 6. Cain 71SCounts: Bidders may quote additional CSSN discount te►xtl. If no 41S000nt if Indicated all prices are assumed to 7f set. Iny discounts or other terms to lower the price that are spoken of Implied to any representative of the county will O,# disregarded if not in writing In the formal bid at the time of the bid opening. 1. Jflive- 'Imo: Sid$ awst Specify the number of CORSKLtive Calendar days required to deliver the commodities under ^orrai :2ndltloms. Failure to Specify delivery time will be Considered rQASOA enough to CAUSO the bid to be disregarded. Delivery time quoted will bf liven consideration in awarding Orders. If delivery is not made within A -e8+OA4010 time Of the Specified deltvery in the bid, the entire order or contract omy be cancelled and the bidder barred from Quoting In future bids. 0. ~fliverv :iC align: A11 deilveriesat0 be x40,# to the location designated In the bid request, If applicable. Oellveries .1i be accepted only during norml .orting hours on normal woraing days of the County. 9. :fllverr (bnd1t10nS 0/; Unlfts Otrifrwllf softie led, all ISMS Ordfrfd Wu1L be ♦fCfived no.. unused, and In first C,41t :nndit on. rod acts usually pacxaged for coaxercial sai* shalt be furnished in proper container to facilitate StOr+gt SAO +andling. 10. 'aw►1 Srltos County is exf•pt from most taxes and tax molt not be Included in the old price. Tait exemptldn Ce%:+r'catr+ .111 be executto by the Srstas County Auditor's Office upon request. 11. matt^t. r'anchlse+ etc.. upon acceptance of a purchale order for any CA -Alty pure%asfd by Sratot County, the .co it- agrees :o protect the County from any claim involving patent right infringements, copyrignts or 141111 franc,1f11. It. I.i" Suet Sidi: lump Sum bld% will " Considered Only If unit prices art quoted AISO. "wever, tme total of tucn Ou04,10 jnit Or kin and th,# lump tips b10 need Sot be the ism amount. swap Sum olds will not Do Considered if the stipulation it that it be consolidated With any other bidisl. 17. All-or•4one Sidi: All-or-Nene bids will be considered only if bidder quotes prices on all items requested. All-ar-mono bids • it not Pepe considered if prices quoted involve an entirely separate old. 14. flv^ie^t if IApices: Itemlt" InvOiCes must be submitted by the Supoller addressed as follows: Brazos County. .aunty uaito, ryas. Texas 11901. All invoices to be paid in full Within 70 days after satisfactory delivery and I billing iAloss other arrangements are made. Statfofntt of account are not sufficient to warrant payment. Checxs are -/w to be -ado payable to the successful pldder only and shall not include a Sub-contracter, an asligneent or any other 1 party. 1S. }iabitit.; the Suoolier $Mail be liable for ell damages Incurred while in performance of Services pursuant to bid. 16. Autnor-:t0 SI ndtur 1: Sias must Show full fire Rome, mailing address and telephone number, and be manually signed by /o an aut'Orit" 141 eS or quotation representative of trio bidder. fire name and author/)" Signature Shall appear in • tic's loaCe provided. 11, dithdrs.al and Alteration of bids: 1141 Cannot be altered after receiving time. No bid say be withdrawn after opening time without acceptao t reason and with the approval of tote County Auditor. 11. Late 5101. Suds must be received by the County prior to time indicated an the bid request. Late bibs will not be 1 Oee^f0 an0 will be returned upon request. I{f 11, Old tet,rn• Bid molt be Submltted an this fors) end returned in the e0C1OSOd Special envelope to ensure proper i recognition upon Its arrival. 1141 will not be Conliucred if submitted by telephone, telegraph or any Otner spent of rapid dispatch, nor Will a old be considered if Submitted to any other person or dfpart.ent other than tpecifiCilly y`(f` Instructed. t0 Ac c_ tptdnc0: The right is reserved to accept or reject all or part of the bid and to valve Informalities. The right l a Io reserved to accept the bid consider" to be the lowest responsible bidder or the bid Watch Is molt advantageous to the County. 21. No lid: It the recipient of this form it unable to bid, the fore should be returned to the County Auditor's office 6 btfoF-t opening time and a reason given for Rot bidding if the bidder desires to bid oN future purchasas of the County. r m,..a 22. Addenda: in the event of a needed charge lot the specifications loot W ton bidder, it 1s wnderitood that 411 the OrT o hp terl.l sn411 apply to the Addendwo or addifMa. • ALS 20 1 91 10 s 18 MONTGOt"ERY ELEV 458 P04 Bid Continuation Sheet Bid Request No. 87-374 BRAZOS COUNTY. TX Page Z of_2_pages 8. Any variation from these specifications must be indicated on the Bid or on s separate attachment to the Bid. This sheet shall be labelled as such. 9. The bid award shall be based on. but not necessarily limited to. the following factors: a. Unit Price b. 'total Price c. Special needs and require-tents of Brazos County d. Results of testing samples (if needed) a. Delivery f. Brazos County's experience with products bid S. Vendor's past performance record with Brazos County h. Brazos County's evaluation of vendor's ability. • 10. Bidder must include F.glove; Identification Number or Social Security Number-for- the bid to be valid. C. Specifications 1. Bidder must inspect each County owned elevator prior to the bid opening. The location and the make of the elevators are as follows% a. Brazos County Courthouse Annex - Rotary Hydraulic b. Brazos County Courthouse - Dover Hydraulic c. Brazos County Courthouse - Dover Hydraulic d. Brazos County Courthouse - Johnson Traction e. Brazos County Courthouse - Anderson Traction 2. Bidder shall provide twenty-four (24) hour service with a maximum two (2) hour response time. 3. Bidder shall provide all parts. labor, and tools used when repairing elevators. 4. Bidder shall perform a complete safety inspection at the beginning of x the contract. S. Bidder should provide a detailed maintenance record. including number 5 of hours spent and type of parts used when repairing elevator, for each j service call made to the County. y d Y ~W. 4~~~/ ~ , ' 1 14 OOF AXa 20 1 91 10:19 Bid Continuation Sheet BRAZOS COuny. TX MOPMOMERY ELEV 4S9 P0S Did Request No. 67-374 Page 3~of~pages D. Quotation Fill in the blanks with the unit price and extension that are firm for the contract period. Any proposals received indicating an escalator clause shall be considered nonresponsive. Item Description Total Price 1. tabor per Hour S61.so 2. Initial Safety Inspection S N/A 3. Monthly Charge for Elevator Watenance $495.00 4. Employer I.D. Number: 1-36-2357423-6 5. Social Security Number: N/A , E. Certification of Bid The undersigned affirms that they are duly authorised to execute this contract, that this bid has not been prepared in collusion with any other Bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Signed Title: go ice sales manager Typed Name:Cynthia Y. Trux. Branch Secretary Company naae:Montgomery Elevator Company- Telephone: S12) 443-0021 Mailing address: 2013 C East Riverside Drive, Austin, Tx 79741 P.O. Box or Street City State Zip = OF BID RDQuESST NO. 87-374 : E I i f i w Texas Deoartment / of Human Services Fo rm 2 761 November 1987 STATE OF TEXAS S COUNTY OF TRAVIS S EMERGENCY NUTRITION AND TEMPORARY EMERGENCY RELIEF SERVICES CONTRACT P-S- N0. 06 I 6001 Amendment No. 1 The TEXAS DEPARTMENT OF HUMAN SERVICES, hereafter designated the Department, and Brazos County, Texas . hereafter designated the Contractor, wake an enter into this contract, w c constitutes the entire agreement under the above number between the Contractor and the Department. 1. • The Department is the single Texas state agency responsible for administering the emergency nutrition and temporary emergency relief programs. Chapter 34 of the Human Resources Code permits and authorizes the Department, with certain limitations, to enter into agreements with public or private agencies to pro- vide emergency nutrition and temporary emergency relief services for the bene- fit of eligible persons and to spend funds for this purpose. Since the Contractor desires to provide services for the benefit of eligible persons, as described in this contract, the Department and the Contractor make this con- tract. II. The parties nutually agree: A. The Department, the Contractor and all subcontractors, will monitor and conduct fiscal and/or program audits at reasonable times and will provide consultation and technical assistance for the continuous development of the services proposed by this contract. The Department is authorized to monitor and conduct fiscal and/or program audits of the Contractor's and his subcontractor's services provided under the terms of this contract. The Contractor must grant on-site visits as well as access at reasonable times to all books and records to state auditing agencies and representa- tives of the Department when these agencies determine it necessary for purposes of inspecting, monitoring, auditing, or evaluating these materi- als. 6. This contract depends on the availability of state and/or local funds. If these funds become unavailable, then the contract will be terminated, or payment will be suspended, or funding will be reduced, as specified in a written notice. is C. If the Contractor fails to provide services according to the provisions of this contract and the approved plan(s) of operation, the Department may. upon written notice of default to the Contractor. immediately termi. nate the whole or any part of this contract. This termination must not be an exclusive remedy but is an addition to any other rights and reme- dies provided by law or'under this contract. 0. If federal or state laws or other requirements are amended or judicially interpreted so that either party is unable to fulfill the terms of the contract, or if the parties are unable to agree upon any amendment needed to enable the continuation of services, then the parties will be dis- charged from any further obligations stated in this contract. The par- ties, however, will equitably settle respective interests or obligations incurred up to the termination date. E. This contract may be cancelled by mutual consent; however, if mutual consent cannot be attained, then either party may cancel the contract by giving thirty (30) days notice in writing to the other party. The con- tract will terminate at the end of this thirty (30) day period. This provision does not prohibit immediate cancellation of the contract accor- ding to paragraphs 6, C, and D above. III. The Contractor agrees to, and requires his subcontractors to agree to: A. Provide services in compliance with applicable state laws and regula- tions, and Department policies including service delivery standards. 0. Make available at reasonable times and for reasonable periods client and accounting records, books, and documents pertaining to services for Department personnel or their representatives to inspect, monitor, audit, or evaluate. C. Comply with appropriate state or local licensing certification require- ments and with standards established by the Secretary of the United States Department of Health and Human Services. 0. Participate fully in any evaluation study of this program authorized by the Department. E. Not enter into any subcontract(s) for services without prior approval, or waiver of the right of prior approval, in writing by the Department, of the qualifications of the subcontractor(s) to perform and meet the stan- dards fixed by this contract and its attached plan(s) of operation. All subcontracts the Contractor enters must be written and must comply with the requirements of applicable state laws and regulations, and Department policies as amended, and of this contract. The Contractor agrees that he will be responsible to the Department for the performance of any subcon- tractor. F. Comply with the Federal Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, Subsection 504, as amended, and TEX. REV. CIV. STAT. ANN. art. 6252-16, as amended, and Executive order No. 11246, entitled "Equal Employment Opportunity" as supplemented in 41 CFR Part 60, including but not limited to, giving equal opportunity to those i i f i i seeking employment and those seeking services without regard to age. race, color, religion, sex, or national origin. The Contractor further agrees not to discriminate on the basis of handicap against any qualified person seeking employment or services. G. Establish a method to ensure the confidentiality of records and other information about clients according to applicable state law and regula- tions. The provision does not limit the Deoartment's right of access to client case records or other information about temporary emergency relief services clients. H. Maintain and keep case information about eligible persons who received services and financial, statistical, and supporting documents adequate to ensure that claims for contract funds are in accord with applicable state requirements. These documents oust be maintained and kept by the Con- tractor and any subcontractors for a minimum of three years and 90 days after the termination of thi contract period. If any litigation, claim or audit involving these records begins before the three-year period expires. the Contractor oust keep the records and documents for not less than three years and 90 days and until all litigation, claims, or' audit • findings are resolved. The case is considered resolved when there is a final order issued in litigation, or a written agreement is entered into between the Department and the Contractor. Contract period means the beginning date through the ending date specified in the original con- tract; extensions are considered to be separate contract periods. s I. Be responsible for any audit exceptions or other payment deficiency in the program covered by this contract, and all related subcontracts, found to exist after monitoring or auditing by the Department. The Con- tractor also must be responsible for the collection and proper reimburse- ment of any amount paid in excess of the proper billing amount. J. Place in all literature describing the services covered under this con- tract prominent notices acknowledging the Department's funding to the Contractor. This notice rust be placed in the Contractor's annual reports. K. Not transfer or assign this contract without the prior written consent of the Department.' L. Use generally accepted accounting procedures recognized by the American Institute of Certified Public Accountants. The Contractor must follow Department financial management policies and procedures in maintaining any fiscal records required under this contract. M. Allow the Department to display informational materials about services provided by the Department at the sites where clients apply for ser- vices. N. Comply with the Immigration Reform and Control Act of 1986, in regard to hiring practices.- 0. Serve only legal residents of the State of Texas and the United States. 04 tr. The Contractor agrees: A. To providegthe Department, according to procedures established by the Department and in the format required by the Department, a verified and proper report of actual; allowable service delivery expenses and statis- tics for each county for each state fiscal year quarter during the con- tract period. The state fiscal year quarterly periods are September through November. December through February, March through May, and June through August. The report shall cover expenses and services funded with state funds allocated under this contract and local or other funds used to match the state funds allocated under this contract. B. To submit the quarterli reports required by the Department by the 45th day following the last day of each quarter. If the required quarterly reports have not been received by the 45th day following the last day of a quarter, this will be considered failure to comply with the contract. Failure to comply is valid justification for immediate termination, recoupment of funds previously paid, and/or refusal to pay future b111- ings or any portion of suture billings submitted by the Contractor under this or other contracts with the Department. C. To reimburse the Department, upon demand, for any state funds paid in excess of expenses covered by state funds as reported on the required quarterly reports. 0. To reimburse the Department, upon demand, for any state funds paid in excess of expenses covered by local or other qualifying matching funds as reported on the required quarterly reports. E. To maintain, and require subcontractors (if any) to maintain client and accounting records, books, and other source documents to substantiate expenses and services reported on quarterly reports. The Contractor agrees to repay any state funds p0 d for which there is inadequate or no documentation of expenses and services funded with state funds, local funds, or other funds used to match state funds. Y. The Department agrees to: A. Make payment based on funding as specified in this contract and in the attached plan(s) of operation. The Department makes payments upon receipt of a proper and verified statement and after deducting any previ- ous overpayments made by the Department. B. Recognize the fiscal policies and procedures of the Contractor and any subcontractor(s) except where they are in conflict with generally accepted accounting procedures or federal and state laws. policies. rules, and regulations. f 1 I i j • C. Perform any evaluation studies that the Department determines necessary. The Department must report to the appropriate officers of the Contractor and any subcontractor(s) the preliminary results before the evaluation is concluded and the findings made a matter of record. VI. The Contractor agrees and will require its subcontractors to agree that: • A. The scope of the services to be provided by the Contractor and/or subcon- tract agency(ies) under this contract, the program description and basis for payment for these services, as well as other necessary components, are described and limited in the attached plan(s) of operation. The plan(s) of operation with other components is (are) incorporated in this contract in its (their) entirety by specific reference. --The -plan(s) wil l be maintained on file with the Department as a part of this contract. Any change, modification or amendment. or renewal of the contract must be made with the prior written approval of the Department except as other- wise provided in this contract. Any change, modification, amendment to, or renewal of the plan(s) is not effective until approved by the Depart- ment. The original plan(s) of operation together with any approved amendment is maintained on file by the Department. They will be consid- ered the controlling instrument in case any dispute develops relating to the wording of any portion of the plan(s) of operation or amendment. S. The plan(s) of operation, including the basis for payment, will be peri- odi cal ly reviewed and reviewed in its entirety at least once annually. In no case will the Department be obligated to pay in excess of the Contractor's state funds budget or allocation of funds. If the Depart- ment determines, as a result of period review(s) and/or audit(s), that an overpayment has occurred, the Contractor must refund the overpayment to the Department. VII. w The undersigned parties bind their organizations effective the 111t day of September 1991 and continuing through August IT- 19 • TEXAS DEPARTMENT OF HUMAN SERVICES BRAZOS COUNTY, TEXAS Name o Agency BY: BY: DRS REPRESENTATIVE R. J. Holm green, ame o orize presents ve Count Judge e o on ze presen a ve • Reviewed by the Office of the General Counsel 01 i E i Tezas Department of Human Services STATE OF TEXAS COUNTY OF TRAVIS Fora 2741 June 1989 EMERGENCY NUTRITION AND TEMPORARY EMERGENCY RELIEF OIL OVERCHARGE PROGRAM FUNDING • CONTRACT AMENDMENT 198. No. 06 I 6001 Amendment go. 01 The TEXAS DEPARTMENT OF HUMAN SERVICES, hereafter designated the Department, and Brazos County, Texas , hereafter refer edembe ?s 1th? Contractor, entered into this contract effective for the provision of Emergency Nutrition and Temporary Emergency` Relief Program services. Now the parties mutually agree to amend the contract as set forth below. I. A. The Contractor and the Department agree to expand the scope of services and funding for this contract to include the provision of energy utility services funded by Oil Overcharge revenues granted to the Department by the Governor's office as specified in a contract executed between the Department and the Governor's office. B. The Contractor will use the client eligibility processes and procedures applicable to the regular Emergency Nutrition and Temporary Emergency Relief program for services provided with Oil Overcharge funds, giving priority for assistance to persons who are recently unemployed and do not qualify for other income assistance programs. Contractors may not decide, based solely on income, to deny services to anyone whose family income is at or below 75% of the federal poverty guidelines. Payments using Oil Overcharge funding shall be made only for the purpose of preventing the interruption or termination of energy utility services or restoring or providing energy services to low income persons. C. The Contractor will determine the scope, frequency, and duration of energy utility benefits to be provided to eligible clients using Oil Overcharge funds, as described in the attached program description, which is attached and incorporated as a part of this amendment by specific reference. The following pages have been added/substituted as a part of this amendment: i i C~ R Form 2761 Page 2 PAGE NO. TITLE OF KATERIAL D. The Contractor shall pay vendors of utility services for services provided to eligible clients and shall not provide cash directly to clients. Oil Overcharge funding may only be spent for energy utility services, defined as payment by voucher for electricity service, natural gas, butane, propane, kerosene, and other heating petroleum products, cord wood, and coal; purchase and repair of essential heating and cooling appliances; and blankets or coats for warmth. Oil Overcharge funding may not be spent for telephone, water and sewer services, or fuel specifically used for cooking and transportation. • E. The Contractor must provide matching funds in an amount equal to the Oil Overcharge funds paid by the Department. The Contractor shall not use funds from the following sources for local match: (1) Oil Overcharge Restitu- tionary Act funds; (2) funds used to match the regular ENTERP allocation or; (3) other state funds. The Contractor can use local government and nonprofit organizations' funds. In addition, 50% or less of the Contractor's local matching money may be derived from federal sources. F. The Contractor shall not use Oil Overcharge funds for administrative costs. G. The Contractor agrees to submit billings, statistical documentation reports, as required by the Department by the 15th day following the last day of the month in which service is provided. If the required billing and statistical documentation have not been received by the 30th day following the last day of the month in which service is provided, this will be considered failure to comply with the contract. Such failure to comply is valid justification for immediate termination of this contract and/or refusal to pay the billings or any portion of the billings that are not submitted within the aforestated time limits. r 1 d tors 2761 Page 2 H. The Department agrees to reimburse the Contractor for the actual allowable expenses incurred, after receipt of a verified and proper billing from the Contractor. Payment shall not exceed the allocation approved by the Department for both Emergency Nutrition and Temporary Emergency Relief Program funds and Oil Overcharge funds. 1. The Contractor agrees to make available at reasonable times and fdr reasonable periods those client records, books, and supporting documents pertaining to services provided for purposes of inspection, monitoring, auditing, or evaluating by Department personnel or its representatives. II. A. All terms and conditions of the contract between the Department and the Contractor, as it originally read or as previously amended, remain in full force and effect for services provided using regular Emergency Nutrition and Temporary Emergency Relief Program funds. B. All terms and conditions of the original contract not in conflict with this amendment will be applicable to services provided with Oil Overcharge funds or funds used to match Oil Overcharge funds. C. The parties mutually agree that this amendment shall be effective Septcmber 3. 1991 TEXAS DEPARTMENT OF BRAZOS COUNTY. TExAs HUMAN SERVICES Name of Contracting Agency BY: DHS Representative BY: R. J. HOLMGREEN Name of Authorized Representative COUNTY JUDGE Title of Authorized Representative Reviewed by the Office of the General Counsel: t • Tessa Osoartmaltt of Human Satnces EMERGENCY NUTRITION I TEMPORARY EMERGENCY RELIEF FUNDS APPLICANT INFORMATION Legal Name of ApoW-tg Agency BRIZOS COUNTY, TEXAS County la councnsl to be served BRAZPS ApO cam a Another Pak V man. Tax-exempt. IN Ca+nW `J SubdM t ' 0 orofit Corpora-xt A001" is EIN Applcartt'a 1landor 10 No. 74000433 1746000433027 Form 2760 Nat,elnow 1965 FOR OHS USE ONLY Contact No. Neal No. No. 0 coact O porno-al ❑ ch • ftpr- oaacrwoon aIfecu" oats r P I State of Irtcapoaoon Charter No. Date of Submsswn August 22, 1991 Aoplwcant's Madrq Address IStreet or P.O. Box. City. State. ZIM 300 East 26th Street Suite 114, Bryan, Texas 77803 Appreant's Street Address (if dlfhrantf • Name of Exectruve OHicw rich Telephone No, (uteludes A/C) R. J. Holmgreen County Judge (409) 361-4102 Name of Pmgrvn Ooector Ruth McLeod rids Executive Assistant lekvhona No. Itrxludes A/C) (409) 361-4103 Name of Contact Person rMe Telephone No. (inc(udas A/C) Ruth McLeod Executive Assistant (409) 361-4103 CERTIFICATION 1 hereby certify that the information reported in this application is. to the best of my knowledge, complete and accurate; that the applying agency has authorized me as ip representative to submit this application and, if accepted, to negotiate a contract with the departrnent: and that the applicant will comply with the terms of forms 2761, 2762. 2763. and 2788 and Section 4300 of the Family Self-support Handbook if awarded a contract. August 2=, 1991 S;WM% re-Audtortosd RepresantMe Dam PKM 1v1+e w o County Judge R J Holmgree ( 0 14 Taa partrttawt , p unman natources TEMPORARY EMERGENCY RELIEF PROGRAM SERVICE DELIVERY PLAN Name of Contractor BRAZOS COUNTY County for countWtl to be Ser"d Brazos County PARTA: TARGET POPULATION 1. Describe the county's (or counties') temporary arse-gency relief needs: During the past year the County 1eceived 125--requests for releif services. The Brazos Church Pantry. the subcontract agency received 250 requests. 2 Describe the population dw contractor will some: Persons experiencing difficulty in maintaining the basics; shelter, food. clothing. etc. due to low income or temporary emergencies like sickness. unemployment, etc. 2. Describe the nnthod of service: y Persons will apply directly to the County Treasurer or to the subcontract agencies. If p they receive assistance it will be in the form of vocher or check. or direct payment. (For instance - rent to a landlord or utilities to the Utility Department) Those apply to the Church Pantry will receive food baskets. Penes 276213eeterntor tetra Poll own use ONLY Contract No. fttJtlal Plan Ne. 10 Contract clRsnewal ❑ change D Proq. OcKreptron Page: Effectme Oat* 1 1 , f ~ i i 1 • PARTS. ELIGIBILITY CRITERIA 1, Identify the maximum income levels of people eltfltble for tern4wwy emergency relief services: Maximum Income Levels by Family Sue: FAMILY INCOME PA Z INCOME SIZE Lt2E O.u.w ~ ni~•Ptww Pon ONR use ONLY Contract No Initial . • Plan No ❑ contract Q Renawrl O Chang D P.09 Oetc.vr.on etrecrwe U~r• Pooe: 1 • Income levels must increase as family tin rncreaL+. 2 • Income IevNt must be Inted for family sizes up to six. 2 • Income fowls must not be less than 75% of the federal poverty index. Service will be provided without regard to 4 income. Eligibility will be decided on a case by case basis and documented. 5 F Income 8aus T income Evaluated 6 Yearly. Monthly Weekly [Gross Net • A. L.st the types of income counttd: 0. Lost the people included on determining family sue: C. Lost the expanses deducted from grow income (if not intone is evaluated): r 2. Describe other eiigibility criteria; such as new. family assets, or residency. It used: Must be a United •States citizen and a resident of Brazos County. Must document need for assistance required. ` 2, Describe the priorities to select diena when more people ace eligible for services than the pfognm's resources can set". Indicate whether or not waiting lists will be used. No waiting list. Eligible clients will be served on a fir coma basis. • 1 1 1 1 A 4. Oeerxibe the groats I DOI trse to reeiuest sew. belydinp rtted -do of documenting sauna for service in the thanes ease newel: People will apply directly in person to the County Treasurer or to a subcontract agency. All information will be documented on form supplied by contract manager. FOR CNN USE ONLY eras DNO. M man ❑ convaet ❑ Renewal ❑ Chants Proy Oncryllrf.n Page: Elleciweosie I -j S. Indicate the maximum length of time between: A. When a person requests services and staff take information to establish eligibility: Immediate 8. When staff take information to establish eligibility and detmmnke eligibility: Immediate, unless need to call third parties for information (utility co., landlord, doctor, etc.) C. When staff determine eligibility and notify the person of the decision: Immediate unless delay due to above conditions 6. Identify the documentation people need to establish eligibility: Utility bills Lease agreements Prescriptions ' Anything else necessary, depending on service requested. C 7. Describe the process to determine eligibility. Including the staff responsible fw detennk"I eligibility. the way staff verify a arson's documentation, and the way staff document eligibility decisions in the dwfWs ease naoords: Will interview and contact third parties by phone if necessary. Will put information on form supplied by contract manager i h f- 0 fl. Oeurabe the peocen wood to notify people of a ipbility de itiom: • Verbal at interview. By phone if not determined at interview. If client has no phone. will request they call. i J Pn M I P%-F POP o"A use ONLY 1..1tle1 M _ Mae N'~ t:onereet (3Reeeml ❑ 08fig D Y..q r)•K.wo.on /II.~,. wr.. 7,.w pales. 9. Oetcribe the procedure people may use to appeal an hWigibility dettrntination: For County Treasuerer, or subcontract agency. application may complain in writing to the q County Judge. If still dissatisfied, maW addres the Commissioners Court in writing. 10. Describe the method, to keep information confidential: All forms and notes will be kept in file cabinets at the County Treasurer's Office or subcontract agencies. Staff will be instructed on laws pertaining to confidentiality. 1 Y C A 4 Farr.27a2/Pa s FOR OHM USE ONLY Doha i ho. b*W pin C3Connect ❑ Iteatw+al ❑ Chant's DNo. Ploy,ur.~rplgn Page: ~Gals Type(s) of Food Assistance: Vouchers to grocery store Receipt of food distributed directly from Brazos Church Pantry. PARTC: SCOPE OF SERVICES- awck the b=es to wicate those eestrkaa tint tM contractor will proritle. State the types. duration. and frequency of assistance he will offer. 1. ® Food of l Duration: One time • Frequency: ' no more than one time each 6 month period 2• ® Housing Type(s) of Housing Assistance: l Rent or deposit to allow an applicant to move into a location. IDuration: One time Frequency: One time 3. Q Utilities Type(s) of Utility Assistance: Payment of bill prior to disconnect. (Electric bills) (Gas bills) (Butane or Propane bills) (Water bills, which are billed with electric bills in this county) Duration: as needed Frequency: no more than one time each 6 month period • i i r 4. Elaothin0 Type(s) of Oothinq Assistance. Special type for medical purposep and cold weather clothing. Form 2782/Vaga 6 FOR ONR USE ONLY ,tract No. kdilal an No. eanUM ❑ Renewal ❑ Change D Duration: Time of request Frequency: One time 5. E] Other (specifyl: prescription drugs Type(s) of Other Assistance: Will pay for prescribed medicationfor eligible persons Duration: Time fo request i n i Frequency: i Three a month per client e. © Other (specify): Transportation Type(s) of Other Assistance: Will pay for transportation (gas, bus fare, etc.) for eligible clients to recieve medical care, to be able to become employeed. for other reasons felt suitable by the County Treasurer. Duration: Short term. frequency: As necessary ter.`- 4 .M ti y. Q Other IspWfyj: Dental and/or medical Type(s) of Other Assistance: Emergency extraction for fillings. Medical: Out patient room and board for patient taking chemotherapy (such as patients at John Sealy Hospital in Galveston) Dwation: Time of request • rr Frequency: Four (4) week period serve. 99nfm- 1 FOR ONR USE ONLY (;43001x1 Ne Inhtel Q Contract Ilan DNo' ❑ Renewal ❑ Changt r.uy tku.a.i.un Paye: Crlcumeo.00a S. Identify staff responsible for documenting wnrioe dallve►y (documetutlons of Wens who reaivad arvias and the types and anaunb of services each client received): Completion of applications eligibility,.service from County Treasurer or designated staff at subcontract agency: kRT D: METHODS OF ADMINISTRATION: 1. Attach an organizalional chart that shows the staff responsible for administering tamporery enlargency relief "miasa or describe the administrative structure: Program services administered by the County Treasurer or staff and sub-contract agencies by authority of County Jduge and Cotmaissoners Court Z Indicate whether or not the contractor will subcontract to purchase wmporwy emergency relief services:........ © Vet ❑ No If the contractor will purchase services with an instrument other than a subcontract, describe: A. The process to authorize the third party to provide the service: By telephone call or letter i L The pro" to pay the third party vouchers: Vendor will submit bill to County Treasurer or sub-contract agency who authorised service. , i G The process to monitor third-pony service delivery: Clients will inform if they do not receive authorised service. County Treauurer will maintain cancelled checks, bills. vouchers, etc. i 1 q 4 • i t. Accounting System-In the accounting system used for temporary emergency relief funds, the contractor agree to: A. Comply vnth generally accepted accounting principles established by the American Institute of Certified Public Accountants. 8. Comply with OMB Circular A-87. Cost Principles for State and Local Governments. C. Use a cash, accrual, or modified accrual system. If the system is cash. at the end of the contract period it provides adjusting and closing entries which delete revenues and expenses that do not relate to the contract period and which add revenues and expenses that do relate to the contract period, 0. Separate state from local revenues and Wend&the source and timing of local revenues, E. Separate monthly administrative costs from direct services costs and distinguish direct services costs covered by local funds from those covered by state funds. F. Maintain written supporting source documentation of all entries. S. Personnel Practices-The contractor agrees to: • A. Have procedures to recruit and select staff allowing for equal employment opportunities. B. Inform staff at the time of employment of personnel policies, including benefits. limitations. expected conduct, and job duties. C. Review staff grievances. PART E. PUBLIC 'COMMENT AND NOTICE 1. Describe the process for public comment and notice of the proposed aligibility criteria and scope, duration. and frequency of benefits. List the names of the public entities. non-profit as go lzations. voluntary associations, representatives of lcw4ncome people. and other groups Involved. Explain the way the contractor responds to and uses comments. A flyer describing program will be posted ht Courthouse informing public to direct comments in wirting to the County Judge, who will review. No comment will receive individual response but County Judge will incorporate any changes he felt necessary due to comments. 0 Y i Fenn 2762/Pogo 8 4 Z Desodbe tM methods to Inform psople of sllgi Ity rpulremane and benaAa evellable under tIM proVem: k County and sub-contract agencies are already providing the same or similar services. Will advise clients of new program. Oa long Iplease type or pnntl R. J. Holmstreen $ipnatuto-ONA Reprewntstwe Oars Name Iptease type or print) Tttle . rl FOR CNN controct No. . kddd Man DNo ❑ conum (3 ReflM l E3 chance Proo. Description Page: 777 I f `q Pone 2742/Paoe 9 use ONLY • • 0 I or ORS use Only I EMERGENCY NUTRITION/TEMPORARY EMERGENCY 1 Contract No. I RELIEF PROGRAM BUDGET I Initial Renewal I Plan of Operation, page I I Effective Date I Contractor's Name BRAZOS COUNTY, TEXAS Budget Period 9-f-91 nroug 8-31-92 oun y Brazos State Locally Total Funded Funded BUDGETED COSTS: Direct Client Services 1. S 0 2. Ste 3. S n Administration N/A-" 4. , S. Total 6. S 0 7. $ o 8. S 0 LOCAL FUNDS: Amount Source Brazos County 9. $ 0 10. 11. ' Total oca unas (Item + em 10 + tem i 12. S Contractor's Representative v Department's Representative Signature: 4r,.L) LLc67-% ~ Signature: Name (typed) :Ruth McLeo Title: ecutly ant Title: Date: AubuS ~ Date: 01 14 r-~ Taxes DepartioNit of Rumen fervieee ENTERP OIL OVERCHARW PROGRAM KOM Form 2760 Aug. 1989 FOR DNS USE ONLY Contract No. Initial Amwd ►ege If#active Data Lost Amw%hent Data Contraetor•o Nava BRAZOS COUNTY. TEXAS vendor identification No. 1746000433027 County Brazos Budget Period September 3. 1991 th. h August 31. 1992 OIL OVERCHARGE TOTAL BUDGETED COSTS FUNDED MATCHING FW:Df TOTAL Direct Client Services 1. 625.961.00 2. 625.961.00 3~ S 51.922.00 LOCAL MATCH ..............COUNTY HATCN.............. FEDERAL MATCH............. LaMpUtillty co. 6 Aaount source AT"t Source Amount Charitable Organ. 10.000 Brazos County 5,961 FEMA 10.000 TOTAL LOCAL 10,00 0 TOTAL COUNTY 5.961 TOTAL FEDERAL 10.000 CONTRACTON15 REPRESENTATIVE flgnaturat~-GC~(~Jt/ NC~~/I~~'T~ Name (Typed), Ruth McLeod Title: Executi-e Assistant Patel August 26. 1991 OElARTMINT12 REPRESENTATIVE slgnatura: Name (Typed): Title: Data: r~ ENERGY UTILITY SCOPE OF SERVICES OIL OVERCHARGE FUNDS Describe the scope, durationg and frequency of benefits for oil overcharge funded energy utilities provided to prevent the interruption or termination of energy utility service or restoring that services. (1) Type(s) of Utility Assistance Available: Heating, cooling, fans, coats, blankets (Local Utility CompaniesO (Lone Star Gas) (Local Butane, Propane Gas Companies) • (2) Duration: As needed (3) Frequency: No more than one time in a six month period 0 a ~ ' INCORPORATION BY REFERENCE 0'j.h 1990 The following marked certlflestbn(s) Is on file with both the Department of Hunan ONS COMM No. Services and the contractor or subgrantee and Is hereby Incorporated Into contract...... , . , , 06 16001 ❑ Form 2034, Texas Corporate Franchise Tax Certification dated Form 2040, Certification Regarding Debarment. Suspension, Ineligibility and Voluntary Exclusion for Covered Contracts dated August 26. 1991 Form 2047, Certification Regarding Federal Lobbying; Certification for LLJ Contracts, grants, loans, and Cooperative Agreements dated August 26. 1991 ❑ Form 4732, Non-Governmental Contractor Certification dated The following Items (If any) are also Incorporated Into the contract by refennp: TEXAS DEPARTMENT OF HUMAN SERVICES BRAZOS COUNTY. TEXAS 8-26-91 Spnatun oaa S-gnoure --Autlpntb F1*PNMM1A1M Oat. Name (plea" rypa a pru") No" (Pea""a pmt) Ruth McLeod Exe • • / Texas Oemrtmem Form 2044 or mum" ser"Cee CERTIFICATION lJctowr wife REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS Federal Executive Order 12549 requires the Texas Department of Human Services (DHS) to screen each covered potential contractor to determine whether each has a right to obtain a contract in accordance with federal regulations on debarment, suspension, Ineligibility, and voluntary exclusion. Each covered contractor must also screen each of Its covered subcontractors. In this certification "contractor" refers to both contractor and subcontractor, "contract" refers to both contract and subcontract. By signing and submitting this certification the potentlai contractor accepts the following terms., 1. The certification herein below is a material representation of fact upon which reliance was placed when this contract was entered Into. If it is later determined that the potential contractor knowingly rendered an erroneous certification. In addition to other remedies available to the federal government, the Department of Health and Human Services, United States Department of Agriculture or other federal depart. ment or agency, or the Texas Department of Human Services may pursue available remedies, including suspension and/or debarment. 2. The potential contractor shall provide immediate written notice to the person to which this certification is submitted If at any time the potential contractor leams that the certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 9. The words "covered contract." "debarred." "suspended," "Ineligible," "participant." "person," "principal," "proposal," and "voluntar• Ily excluded." as used in this certification have rreanings based upon materials in the Definitions and Coverage sections of federal rules implementing Executive Order 12549. Usage is as defined in the attachment. 4. The potential contractor agrees by submitting this certification that, should the proposed covered contract be entered Into, It shall not knowingly enter into any subcontract with a person who is debarred, suspended, declared Ineligible, or voluntanly.excluded from partici- pation in this covered transaction, unless authorizeq by the Department of Health and Human Services, United States Department of i Agriculture or other federal department or agency, and/or the Texas Department of Human Services, as applicable. Do you have or do you anticipate having subcontractors under this proposed contract? CRYea ❑ No S. The potential contractor further agrees by submitting this certification that It will include this certification titled "Certification Regarding Debarment, Suspension. Ineligibility, and Voluntary Exclusion for Covered Contracts" without modification. In all covered subcontracts and in solicitations for all covered subcontracts. ti. A contractor may rely upon a certification of a potential subcontractor that It is not debarred, suspended. Ineligible, or voluntarily excluded from the covered contract, unless it knows that the certification is erroneous. A contractor must, at a minimum, obtain certifications from its covered subcontractors upon each subcontract's initiation and upon each renewal. 7. Nothing contained In all the foregoing shall be construed to require establishment of a system of records In order to render in good faith the certification required by this certification document. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business doalings. 9. Except for contracts authorized under paragraph a of these terms. If a contractor In a covered contract knowingly enters into a covered subcontract with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, In addition to other remedies available to the federal government. Department of Health and Human Services, United States Department of Agricul- ture. or other federal department or agency, as applicable, and/or the Texas Department of Human Services may pursue available reme- dies, including suspension and/or debarment. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS y Indicate In the appropriate box which statement applies to the covered potential contractor. The potential contractor certifies, by submission of this certification. that neither It nor Its principals Is presently debarred, Sue- pended, proposed for debarment, declared Ineligible, or voluntarily excluded from participation In this contract by any federal department or agency or by the State of Texas. J The potential contractor is unable to certify to one or more of the terms In this certification. In this Instance, the potential con- tractor must attach an explanation for each of the above terms to which he Is unable to make certification. Attach the explana- tion(s) to this certification. Name of Patenlw Contractor veneer so No. or Soaai secunty No. OHS Comract No. (it aogmcawiel Brazos County, Texas 1746000433027 06 1 6001 Prrnaartrpea came aria Title or oQuici " Hepreennau" Izze-P Ruth McLeod Executive Assistant Sgnawn of AwworKeo peonaarltarne OM Party a Popp DEFINMONS Covered Contraat/Subcontroat. (1) Any nonprocuren nt transaction which Involwa federal hinds (regardless of amount and Including such arangements u sub- grants) and are between OHS or its agem and another entity. (2) Any procurement contract for goods or services between a participant and a person, regardless of type, expected to equal or ex- coed the federal procurement small purchase threshold fixed at 10 U.S.C. 2304(g) and 41 U.S.C. 25Xg) (currently 523.000) under a grant or subgrant. (3) Any procurement contract for goods or services between a participant and a pensoft under a covered grant, subgrent, contract or subcontract, regardless of amount, under which that person will have a Critical Influence on Or substantive control over that covered transaction: a. Principal Investigators. b. Providers of audit services required by Pw Text Department of Human Services or federal funding source. c. Researchers. Debarment. An action taken by a debarring official In accordance with 43 CFR Part Tfl (or Comparable federal regulations) to exclude a person from participating in covered contracts. A person so excluded Is "debarred." Grant. An award of financial assistance. Including cooperative agreements. In the format money, or property In Ileu of money, by the fader. al government to an eligible grantee. Ineligible. Excluded from participation In federal nonprocurement programs pursuant to a determination of Ineligibility under statutory, ex. ecutive order, or regulatory authority, other than Executive Order 12549 and its agency implementing regulations: for example, exclud- ed pursuant to the Dav*-Bacon Act and cis implementing regulations, the equal employment opportunity acts and executive orders, or the environmental protection ads and executive orders. A person is ineligible where the determination of ineligibility affects such person's eligibility to participate in more than one covered transaction. Participant. Any person who submits a proposal for, enters into, or reasonably may be expected to enter Into a covered contract. This term also Includes any person who acts on behalf of or is authorized to commit a participant in a covered contract as an agent or representative of another participant. Person. Any Indlvidual, corporation, partnership. association. unit of government. or legal entity, however organized. except: foreign govem• merits or foreign governmental entities. public international organizations, foreign government owned (in whole or In part) or controlled entitles, and entities consisting wholly or partially of foreign governments or foreign governmental entitles. Principal. Officer, director, owner, partner, key employee, or other person within a participant with primary management or supervisory responsibilities: or a person who has a critical influence on or substantive control over a covered contract whether or not the person is employed by the participant. Persons who have a critical influence on or substantive control over a covered transaction are, (1) Principal Investigators. (2) Providers of audit services required by the Texas Department of Human Services or federal funding source. (3) Researchers. Proposal. A solicited or unsolicited bid, application, request. Invitation to consider or similar communication by at on behalf of a person seeking to receive a covered contract. Suspension. An action taken by a suspending official In accordance with 45 CFR Part le (or comparable federal regulations) that immedl. ately excludes a person from participating in covered contracts for a temporary period. pending completion of an Investigation and such legal, debarment, or Program Fraud Civil Remedies Act proceedings as may ensue. A person so excluded is "suspended." Voluntary exclusion or voluntarily excluded. A status of nonparucipatkm or limited participation In covered transactions assumed by a person pursuant to the terms of a settlement. C7 • • ,i FORM 2046 Instructions CERTIFICATION REGARDING DEBARMENT, INELIGIBILITY, AND VOLUNTARY EXCLUSION FOR COVERED CONTRACTS PURPOSE 1. Federal regulations (based upon Executive Order 12549) require use of Form 2046, Certifi- cation Regarding Debarment, Suspension, Ineli- gibility, and Voluntary Exclusion for Covered Contracts. The certification is 4sed to screen both new and renewed covered contracts, sub- grants. and subcontracts. If an offeror refuses to fill out the certification or the certification process finds that the entity has lost its rights to receive federal funds through formal federal removal processes (debarment, suspension, ineligibility, or voluntary exclusion), the contract, subgrant, or subcontract cannot be entered into or renewed. 2. This certification form is not used for contracts governed by State Purchasing and General Services Commission rules. PROCEDURE The certification is used to screen both new and renewed contracts, subgrants, and subcontracts. Certification must be Identified during any type purchase method as a screenable. (See Item 2142.11, number 13, Contract Administration Handbook for an example.) Applicability The certification is used for contracts, subgrants, and subcontracts which contain federal funds and which are (1) over $25,000; or (2) with a principal Investigator (such as a researcher or consultant); or (3) for required independent audit services (such as a single audit). If a contract meets at least one of these criteria. the certifica- tion Is necessary. These. are defined as covered contracts, subgrants. and subcontracts. When to Prepare If any one of the three preceding conditions are met, DHS and DHS contractors and subgrantees must Include the certification as part of their con- tracts and subcontracts. The certification must be used for covered contracts, subgrants, and subcontracts whether or not competitive procure- ment is used. The certification Is completed each time a covered contract, subgrant, or subcon- tract is consummated or renewed. Number of Copies One form for each application, procurement, or renewal package is submitted to the department. Each form must bear an original signature. Transmittal The certification Is returned to DHS as part of the completed application, procurement, or renewal package. The Instructions in the package specify to whom the material, including the certification. Is returned. Form Retention The successful offerors Form 2046 must be kept for three years and 90 days after the contract period ends or until all litigation, claims, or audit findings are resolved, whichever is longer. Form 2046 for unsuccessful offerors must be kept a minimum of six months after the effective date of the contract or until the resolution of any appeal or litigation resulting from the procurement, whichever is longer. 041 no Texas Dept. of Human Services CAH 91-5/April 1991 Instructions Form 2046 Page 2 DETAILED INSTRUCTIONS 4. Subcontractors - If the contractor or subgrantee subcontracts for any type of goods or services (client services, audit, office space. computer hardware, or software, etc.) the answer must be "yes:" Indicate In the appropriate box...-Only one box may be checked. r Name of Potunt/al Contractor-Give the entity's official name. If the entity Is registered with the Texas Secretary of State, type or legibly print the name as registered with the Secretary of Stato. Vendor ID No. or Social Security No. - If the potential contractor has a vendor identification number (VIN) from the State Comptroller's Office, enter that number; otherwise, the person authorized to sign the certification enters his social security number (SSN). DHS Contract No. - If the certification Is pre- pared as part of a procurement or application package, leave this space blank. If the certifica- tion is prepared during the renewal of a contract enter the contract number. If available, use the DHS uniform contract number. S/gnarure of Authorized Representative and Date - Self-explanatory Printed or Typed Name and Title of Author- Ized Representative-Self-explanatory V010 -PAGE 1 Texas Dept, of Human Servioes CAH 91-51Aprll 1991 0 I i • Texas OeWmerit Ions 2047 01 Human Ssrvom CERTIFICATION REGARDING FEDERAL LOBBYING Onocw ltrifo (Certification for Contracts, Grants, Loans, and Cooperative Agreements) PREAMBLE Federal legislation, Section 319 of Public Law 101.121 generally prohibits entities from using federally appropriated funds to lobby the ex- ecutive or legislative branches of the federal government. Section 319 specifically requires disclosure of certain lobbying activities. A federal government-wide rule. "New Restrictions on Lobbying," published in the Federal Register, February 26, 1990, requires certification and dis- closure in specific instances and defines terms: Covered Awards and Subawards-Contracts. grants, and cooperative agreements over the $100,000 threshold need (1) certifications, and (2) disclosures, if required. (See certification term number 2 concerning disclosure.) Lobbying-To lobby means "to influence or attempt to influence ar. officer or employee of any agency (federal), a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with any of the following covered federal actions: • the awarding of any federal contract. • the making of any federal grant, • the making of any federal ban, • the entering into of any cooperative agreement, and • the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement." Limited Use of Appropriated Funds Not Prohibited-The prohibition on using appropriated funds does not apply to activities by one's own employees with respect to: • liaison activities with federal agencies and Congress not directly related to a covered federal action; • • providing any information specifically requested by a federal agency or Congress: • discussion and/or demonstration of products or services if not related to a specific solicitation for a covered action; or • professional and technical services in preparing, submitting or negotiating any bid, proposal or application for a federal contract, grant loan or cooperative agreement or for meeting legal requirements conditional to receipt of any federal contract, grant, loan or coopera- tive agreement. (The prohibition also does not apply to such services provided by nonemployees for the same purposes.) Professional and Technical Services-Professional and technical services shall be advice and analysis directly applying any professional or technical expertise. Note that the professional and technical services exemption is specifically limited to the merits of the matter. Other Allowable Activities-The prohibition on use of federally appropriated funds does not apply to Influencing activities not In connection with a specific covered federal action. These actmties include those related to legislation and regulations for a program versus a specific covered federal action. Funds Other Than Federal Appropriations-There is no federal restriction on the use of nonfederal funds to lobby the federal government for contracts, grants, and cooperative agreements. Applicability of Other State and Federal Requirements-Neither the government-wide rule nor the law affect either (1) the applicability of cost pnnaples in OMB circulars A-07 and A-122, or (2) riders to the Texas State Appropriations Acts which disallow use of state funds for lobbying. TERMS OF CERTIFICATION This certification applies only to the instant federal action for which the certification is being obtained and Is a material representation of fact upon which reliance was placed when this transaction was made or entered Into. Submission of this certification Is a prerequisite for making or entering into this transaction imposed bf section 1352, title 31, U.S. Code. Any person who fads to file the required certification shall be subject to a cnnl penalty of not less than $10,000 and not more than $100,000 for each such failure. The undersigned certifies, to the best of his or her knowledge and belief, that: 1. No federally appropnated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entenng into of any cooperative agreement, or the extension, continuation, renewal, amendment, or modification of any federal contract, grant, ban. or cooperative agreement. 2. If any funds other than federally appropnated funds have been paid or will be paid to any person for Influencing or attempting to Influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federally funded contract, subcontract, subgrant, or cooperative agreement, the under- signed shalt complete and submit Standard Form-LLL. "Disclosure Form to Report Lobbying," in accordance with its Instructions. • (If needed, contact your Texas Department of Human Services procurement officer or contract manager to obtain a copy of Standard Form-LLL) 3. The undersigned shall require that the language of this certification be Included In the award documents for all covered subawards at all tiers (Inc!udmg subcontracts, subgranta, and contracts under grants, bans, and cooperative agreements) and that all covered subreupients shall certify and disclose accordingly. Do you have or do you anticipate having covered sutlswards under this transaction? ® Yes ❑ No N•n o of Convcrouva~u . C 0ww w var - a NO. or socud 541010" rJO. OHS comram No. (d swiCamej I BRAZOS COUNTY, TEXAS 1746000433027 106-1-6001 Nanw a Auwwnzea Roor•sanau» trips a W-4 rift ` Ruth McLeod l Executive Assistant 8726-91 PAvesenuim oars 16 FORM 2047 Instructions CERTIFICATION REGARDING FEDERAL LOBBYING: CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS PURPOSE 1. Federal legislation, Section 319 of Public Law 101-121, generally prohibits entities from using federally appropriated funds to lobby the execu- tive or legislative branches of the federal govem- ment. A federal government-wide rule, "New Restrictions on Lobbying;" published in the Fed- eral Register, February 26, 1990, requires a debarment certification for contracts, subgrants, and subcontracts over $100,000 which contain federal funds and are Initiated on or after December 23, 1989. 2. Certification is conducted to assure that • a contractor understands prohibitions against lobbying the federal government using feder- ally appropriated funds, and • DHS does not knowingly enter Into transac- tions in which entities have lobbied the federal government using federally appropriated funds. 3. If federal funds are used to lobby the federal government In order to obtain the award, the award cannot legally be granted. Note: The following Is an example of one situa- tion Involving a new contract and requiring a lob- bying certification form: A family care contract has just been awarded. The competitive procurement process results In the same provider as the one previously holding the contract in the procurement's geographic area. Even though the contract Is with the same provider, it Is a new contract; it is not a renewed contract. Renewals are also screened using the form, If either of the following conditions exist: • A contract Initiated prior to December 23, 1989, Is renewed, and its scope Is changed. • A contract Initiated on or after December 23, 1989, is subsequently renewed. The same conditions apply to contractors and subgrantees when they purchase subcontracts In excess of $100,000 and use federal funds to meet their obligations to DHS. By signing the certification, a contractor or subgrantee has an obligation to screen his covered potential sub- contractors before he can enter Into a covered subcontract. PROCEDURE When to Prepare DHS Is required to obtain a lobbying certification as part of the screening process for contracts, subgrants, and subcontracts that are over $100,000 and that contain federal funds. Such contracts, subgrants, and subcontracts are defined as covered. The prospective contractor, subgrantee, or subcontractor must be notified In the procurement or subgrant package that the certification will be used to help screen his offer. Using the certification, screening Is done if the contract was originally Initiated on or after December 23, 1989. Number of Copies One form for each application, procurement, or renewal package Is submitted to the department. Each form must bear an original signature. Transmittal The certification is returned to DHS as part of the completed application, procurement, or renewal package. The Instructions in the package specify to whom the material, Including the certification, Is returned. Texas Dept. of Human Services CAH 91.5/April 1991 • • • Instructions Form 2047 Page 2 Form Retention Form 2047 for the successful offeror must be kept for three years and 90 days after the con- tract period ends. or until all litigation, claims, or audit findings are resolved, whichever Is longer. Form 2047 for unsuccessful offerors must be kept a minimum of six months after the effective date of the contract or until the resolution of any appeal or litigation resulting from the procure- ment, whichever Is longer. ' DETAILED INSTRUCTIONS 3. Subawards -It the contractor or sub- grantee subcontracts for any • Type of goods or services (client services, audit. office space, computer hardware, or software, etc.), the answer must be "yes:" Name of Contractor or Potential Contractor - Enter the contractor's, subgrantee's, or subcontractor's official name. If the entity Is registered with the Texas Secretary of State, type or legibly print the name as registered with the Secretary of State. Vendor ID No. or Social Security No. - If the entity has a vendor Identification number (VIN) from the State Comptroller's Office, enter that number; otherwise, the person authorized to sign the certification Is to entor his social security number (SSN). DHS Contract No. -if the certification Is pre- pared as part of an application or procurement package, leave this space blank. If the certifica- tion Is prepared during the renewal of a contract enter the contract number. Use the DHS uniform contract number, If available. Name of Authorized Representative and 770 - Self-explanatory Signature-Authorised Representative end Date - Self-explanatory. ti Texas Dept. of Human Services CAH 90.15/December 1990 I r P•rIII T-4M Ampa 19M alor► Prat rw tine (eI•MJ 8/91 CONTRACTOR PROGRAM I SERVIC! TYPQ CONTRACT I YENOOR NO. PAVWVa MFTMOO Emergency Nutrition b Temporary Emergenc 06-I-6001 Voucher Relief Program + IL Indicate all OHS regions In which contractor provides service under OHS Contract: 001 002 Goa O04 OOS Ooe 00? OOe 1309 OtO 1311 1312 9. Is the contractor a for-profit organizatlon? ❑ yes © No 4. Is the contractor a non-profit organtzatlon? ❑ yes ®No 6. Is the contractor a governmental organlzaUan? ® yes ONO 6. Complete the following revenue schedule by entering Ow amount of funds received from each sourm Enter Seto (O) If no revenue Is received from a source. Direct Federal Funds .......................................................8 -0- Pass•through Federal Funds i -0- Texas Department of Human Services Revenue q 10.472.00 Other Revenue ............................................................S 6.472.00- ! 16.944.00 TOTAL REVENUE Refund to Texas Department of Human Services 4.000.00 Z44 Ruth McLeod Exec. Asst. s.on.Iw• OHS USE ONLV ONa AUOIT OMMM USE ONLY C m•e er For Single Audit Sman COntrKtor/ ❑ Profit O Candidate ❑ Subret lent O OHS Ont PA" Cow Oaa Sp"twe or WAWft Ome Twi O•Prrnwnr SINGLE AUDIT IDENTIFICATION DATA C'WWW a N•rn• , CAM" P'•r•on Brazos County Ruth McLeod u„ r•.• (su•a a P. O. 00■. C AY. a" ZIP) 300 East 26th Street. Suite 117. Bryan. Texas 77803 TN•phon• No. vnoom IO Na /•e•r•I t:npbl•r ID N0. (409) 361-4103 1746000433027 74-100033-K 1. Provide the following Information (use additional sheets It necessary): i Mr. Holland Winder WOp 20811664 Brazos County Engineer Navasota 2617 W Hwy. 21 Bryan. Texas 77803 Dear Sirs Formal notice is hereby given that the United Telephone Company of Texas, Inc. proposes to install buried communications Cable upon and along the right-of-way of county roads in Brazos County, Texas, as follows: IMPROVED ROADS (paved) - The contractor will plow cable in backslope with 8' of right-of-way line. Pipe will be bored under all paved county roads extending from ditch line to ditch line with a minimum cover of 30". IMPROVED ROADS (gravel) - The contractor will plow cable in the backslope of the road, one track of the plow tractor on the backslope the other may come to the shoulder of the road neither whole tractor nor plow will be on the road surface. UNIMPROVED ROADS (dirt) - Same as improved, unless, because of ditches, trees and other terrain features, it is more practical to plow in center of road. In these cases, the cable will be plowed in the center of the road. Not applicable in County. BRUSH DISPOSAL - Any brush, trees, etc., that are cut will be burned or disposed of and not left in the ditch. Rocks brought up by tractor or plow will be disposed of. DEPTH OF CABLE - All cables will be placed at a minimum depth of 30" except where crossing dams or ditches, at which locations the depth of cables will be at a minimum of 36". The following are requirements which are made on the contractor: 1. The plowing equipment shall be subject to the approval of the Engineer and the Public Authorities having jurisdiction over highway and road rights-of-way. 2. The equipment and construction methods used by the contractor shall be such as to cause minimum displacement of the soil. The slot made in the soil by the cable plow shall be closed immediately by driving a vehicle track or wheel over the slot or by other suitable means. 3. Damage to banks, ditches, driveways, and roads caused by the equipment shall be immediately repaired to the satisfaction of the Engineer and Public Authorities having jurisdiction over highway and road right-of- way where involved. 4. Trenches shall be promptly back-filled with earth, and mechanically tamped at six (6) inch lifts so that the earth is restored to original grade to assure no hazard to vehicular, animal or pedestrian traffic. No trenches shall be left open overnight. 9. The usual 10% fees withheld from contractor until repairs are made. satisfactory with Engineer and Public Authorities having jurisdiction o,t right-of-way involved. V i 1 i;. - . WON 20811664 Navasota Brazos County will not be held liable at any future date for accidental damages to the buried cable plant by road working equipment such as maintainers, hole diggers, etc. In the event of such damages the Telephone Company will be notifited immediately. The County Commission~ars Court may require the owners to relocate this line, for valid reasons under the law, by giving thirty (30) days written notice. a. Where communication facilities are located on county road ROW the Telephone Company will relocate said facilities at no expense to the County. b. Where communication facilitie% are located on private property the County will reimburse the Telephone Company for the relocation of said facilities. At any place where a communications line cro%ses over a county road, it shall be constructed and maintained at least eighteen (18) feet above the surface of the traffic lane. Please notify forty-eight (48) hours prior to starting construction of the line, in order that a representative may be present. The locations of the proposed lines are more fully shown by the copies attached to this notice. Construction of this line will begin on or after the 2nd day of September , 19U. r UN I T E D TELEPHONE COMPANY OF TE X AS, I NC. BY Date A Bust 9. 1991 i Title Outside Plant Enoineer I GATESVILLE, TEXAS 817-865-2291 APPROVED~t - County J,udddgegJ~e~✓/, r Commissioner's Court eA 7O S County Date F42Z / n 4 4 5 VC11 0-- _r • Q&4., lq4 Wis.- \ ,rye 44 i "~.y"~ o O _ ~nuoie as s cam d4 } i • for \ a r..w ~ L J tea,,, / \ t wwo ~ ~ ! f~l. ~Y ~ ~ 1 ~ \ .FOR/1(~b~••J lEl r sbft 11,01, Cop too f \ r«wnw, uY. lIII NI T011 610 go Klty1M w a..r• r•a/ CLAT «.A.. 0 . p A s N 1 N 0 T p N ~ • a ' A ♦i ~ p u 0 f: I I Jfr)VAS! SJ FSA Atw.cML, IL-!I I t 1 it i i i d o c F A !/M DLs n .51 4 i ID1\D y~ v TPT Hio AurdoRrtfO coves y1.3m, Ins► CsUc- Sw.74 yJovlo Pd. W8ra•l9cri►1 9iv7ie : RRg6•CeN•- S,rnc~ ya~no : aRNC • oro. • e~:.l UNITED TELEPHONE COMPANY OF TEXAS EXCHANGE 4Avasora NQ oooi TITLE: R CA - .Tousiet Ro GRID MAP NOr 3929 TNP. RGE SEC: ENGINEER L Wooos COUNTY: LQroES DATE oB•o7.91 TAXCODE: i7oL WORK ORDER NO•joolit 6y SHT i Of: ■ m u„rs J, r r e f i I i i, ,i s I I `3 • • vjJYi 0 OJ.jvASp aJ fsf a•/S•aat., X0.95 J Z WEstlEoat Re r z R#ov x It v SEE SHESt O6 181\y Pc CAP D O I~QS 3' f O © O 181 \ PL CAD G SPR Bu .m l I I C i i i I a:. ■rao uw M"I NOTICE OF PROPOSED INSTALLATION IN COUNTY RZOHT-07-WAY TO THE COMMISSIONERS- COURT Of BRAZOS COUNTY, TRICAS j BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 FROM: REs Type Installations Road, Preoinot F C Ce, Crossing ,Ls Parallel Install. o ex qu Road: &,y& R0 W ri IFS A K.. Aawe-.As1211,.. , 1_,.11: ZRAW '2600 Precinct No.: •.1 Formal notice is hereby given that (Applicant)1-,. Cl-es:;-, 400 14 G.. proposes to place a (type) pipeline within the right-of-way of Road in Brazos Countys Texas as follows: f-o-oj. caoss;„S v,.d.,,,% p;:►r 4A The location or description of the proposed installation is more fully shown by three copies of the drawings attached to this notice. (Applicant)Fe,ewe... Cr.+t;„t 4 1~ jeA., e9 understand and agree that: 1. The County Engineer must be notified prior to the beginning of construction in order that they might be on hand to designate the actual location of the installation. 2. That all damage to the roadways and rights-of-way will be repaired to. their original condition to the satisfaction of the County Engineer. 3. That BRAZOS COUNTY reserves the right to require Applicant to relocate or lower any such line at no cost to BRAZOS COUNTY# should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way. 4. That BRAZOS COUNTY is In-no way responsible for any damage that might occur to any sAisting utility lines in the right-of-way. S. That the line will be constructed and maintained on the county right- of way in accordance with governing laws. 6. That the line or lines will be constructed no less than forty-eight inches (48") lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway. 7. That all roads be bored to forty feet (40') on either side of the centerline of the right-of-way or cased for such distance. 8. That all sites will be barracaded during construction period. 9. That the normal charge is 0500 per crossing and/or $40 per rod when paralleling the roadway established by the Commissioners' Court on January 28, 1985. Construction of this line will begin on or after (date) APPROVED BY COMMISSIONER COURT • (Applicant) date approved) w aY !St cK Bra 0 Count ud a y g tympany Representative Brazos County, Texas Telephone No. yon, -;c L. ~r 10 :►t~ NH31S3i'HjrM_A7tAA_r.:_.r0 .w. I ' i . 4 S3 OV610t 22P SI6°185011~ 34 54 S46024WE 6734 ao pow. S4V2l'500W 5742 1 1 .535005'10"E 500.2 S4603,W WE 2,4274 I y ' • ,a ~j II SCALE t 1% 400' S45*00'w 582 PLAT OF SURVEY . SHOWING PROPOSED FERGUSON CROSSING PIPELINE COMPANY PIPELINE ACROSS THE KUDER ROAD RIGHTOF WAY OUT OF THE J. CURTIS JR. SURVEY, ABSTRACT 12 BRAZOS COUNTY, TX. i 4 I' e f i I, BIILIDIE S B•1.9 JVU0149 7&1a,4 .EL SCALE + I ■ 20' 41f ' d ~ a. . 4 $ 430 00'W 6Q } TT a f ~ i I my: I o i I m 106 a + 105 100 /rr..rr,:r.. rrr ' 100 tr•.~rrr nr nr IN nr nr ii~k ,r i rr rr t u tirr ar r 93 95 90 PROPOSED PIPELINE r M MIN. [4d*wL MIN, 9O MIN. PROFILE ' i SCALE HORIZ 1"420 q 'VERT. 1" ■10' PLAN 0 PROFILE ; SHOWING PROPOSED FERGUSON CROSSING PIPELINE COMPANY PIPELINE ACROSS KUOER ROAD APPROXIMATELY 1.15 MILES SOUTHEAST FROM ITIS INTERSECTION WITH S. K 0 21 OUT Of THE J. CURTIS JR. SURVEY, A0.12 BURLESON CQv TEXAS ' B 1 . I 1 .i we 6046.7 M135 (REV.1.08) • GTE Southwest NOTICE OF COMMUNICATION Incorporated LINE INSTALLATION DATE July 22, 1991 TO THE COMMISSIONER'S COURT OF Brazos COUNTY • it By C~ ATTENTION COUNTY JUDGE: Formal notice is hereby given that GTE SOUTHWEST INCORPORATED will construct a communication line within the right-of-way of a County Road in Brazos County, Texas as follows: Beginning at the Intersection of OSR 6 Rye School Road. GTE proposes to bury a telephone cable along the Southwest R.O.W. and Four (4') feet inside R.O.W. in a Southeast direction for a distance of 2881', at a minimum depth of 30". At the College Station water well, a bore under Rye School Road from R.O.W. to R.O.W. will be made at a minimum depth of four feet (4'). The location and description of this line and associated appurtenances is more fully shown by four copies of drawings attached to this notice. The ) will be constructed and maintained on the County Road right-of-way in accordance with governing laws. Notwithstanding any other provision contained herein, it is expro- .•;ly understood that tender of this notice by the GTE Southwest Incorporated does not constitute a waiver, surrender, abandonment or impairment of any property rights, franchise, easement, license, authority, permission, privilege or right now granted by law or may be granted in the future and any provision or provisions so construed shall be null and vold. Construction of this line will begin on or after July 29. 1991 19 GTE SOUTHWEST INCORPORATED % 112 _ Alan Colley 0 Senior Engineer • OSP Address P O Box 3158 Nt~ R~• . To OLD o oTE alllEleD CABLE a ' it v SUNSET ESTATeS 5/0 % f0 OeRd 55'i •r' DEEP LeLLl~E ~fAT10N Ib♦64 Alva STA . WATEL WEL%. ` i 4 ~•r 27#70 6T ATA . E 1 6TE STA. 2A+A1 - { ARU jSOUTH CENTRAL ® SOUthv~~$~ ~ TAX an. 45 Doi ,,,,n, y S41 ' I f , - .amt , Q. CUPO DAM b-IR-91 .am 1, il q~ S CQuAiTy AFQM l7` mpLA X AB 0 k g Ra 0 1 5 DAM Rz IE t. I C LE n 6 4 0L RD. t 3 ANROVM MY 0A+9 - RiVIS[C BY OATC SW o N . ► O, ~ L . a Poo / A C _ _ 14 • A.. WESTERN GEOPHYSICAL COMPANY P.O. BOX 38 - BEEVILLE, TEXAS 78104 (512) 358-1747 Fax# (512) 358-9317 • 13KAUS eo.~1 F Q-:~ r zto 1? Z4 W, *oa- Szz zl z'> - ,*L Flo pawls t4,- .olC, Date: 8- 13 -q / WESTERN GEOPHYSICAL COMPANY is planning a geophysical survey using Vibrosels 0 method for aw,,-,oA t and respectfully request your permission to do exploration work on your Land O Mineral Interest O Surface Lease O Mineral Lease, located In BR A _n s County? 4.AS in the following surveys: ~a/o A S W c l 1, 4z 4a icet, 7"A L - -t>ev-v 1?wws . !~c your own. Check to be drafted to -A & r!r- - For entry contact SA nm e, - Oil and gas lease Of any) e&,, /1J U : A , c Surface Lessee Of any) PHONE# • PLEASE INDICATE PORTION IF ANY OF THIS MONEY TO BE PAID TO SURFACE LESSEE >s Perm on g ed this ~ day of 9 V by 71 ;0, Very Truly Yours Tax 10 or SSN Payment can not be made without tax 100 ALL-ci r ALL d. Permit Agent Western Geophysical Company agrees to protect you from any and all claims or damages, including timber, pastures, roads, wells, etc. that might occur by virtue of this permission if granted. We agree to secure the permission of the lessee (owner) of this land, If any, and all other necessary or interested parties. Your favorable consideration of this request and an early reply will be greatly appreciated. If this permission is granted you may sign the extra copy of this letter which Is enclosed, or If you prefer, mail us a letter of / 213.402 f •~+r'~4r"' +••~YI % • / J i _ •s•~,.~.. ,i aa,.,L~• • •'~•~j,+~;•I t,x1 rte... r 1 ( ~ • . ~ ~ y,~y~r•'°~ ice'/ ~ i 1 . • • ♦I .1 1 ~,~y` +r.~'°'+''~+-'~~.,r•' .:v''"/'"~ . ~r , \ ~ yr 7 i tear f ~•ccas"a ~,~.r~w,r~' ~ • _ ~ 2 H-311 "boo ~ ~~.E~1'001'~ f+•.'~toaii~u~¢va1~~ _ ~ ~ ~ r y~ 1 C F' [ 3i'1 10 .Zi ~ ~ 21i-39 1 bAs` r ~ f r 204.392 1 21F•364 F 21{-392 1 ~ A + r : \ an 010 . ~ Y • OETIL MM S[I OET MII • • 210. JW : 2 + • f fr 4.304 / ~mc_~_ A- • WORK OUTSIDE COUNTY RIGHTS-OF-WAYS FOR THE ENHANCEMENT OF COUNTY ROAD PROJECTS Name Address or Phone Location of Work to be Done Description of Work to be Done Signed D"IDSON, Reliance, Texas Approx.100 yds. W. of the Permission to enter private property 08109191 Doug 589-2738 intersection of Reliance for the purpose of installing a dry Church Rd. and Old Reliance hydrant for fire protection in the Rd. rural areas. In conjunction with the Big 8 RC&D fire hydrant program. Z I