HomeMy WebLinkAbout1991-07-22-1000AM-Specialt 19 1 ~2
BRAZOS COUNTY 6 " H YE '
BRYAN. TEXAS -
AGENDA
5. Consider
Soil and
6. Consider
precinct
7. Consider
Election
THE COMMISSIONERS' COURT WILL MEET IN SPECIAL SESSION ON MONDAY,
JULY 22, 1991, AT 10:00 A.M. IN THE COMMISSIONERS' COURTROOM OF
THE BRA20S COUNTY COURTHOUSE, 300 EAST 26TH STREET, SUITE 115,
BRYAN, TEXAS.
1. Invocation.
2. Pledge of Allegiance.
3. Consider and take action on budget amendments.
4. Consider and take action on the approval of out of state
travel for Narcotics Task Force Agent.
C~
BRA20S COUNTY COMMISSIONERS' COURT MEETING
and take action on
Water Conservation
and take act}on on
5.
and take action on
Judge's and Altern
Resolution in regard to Texas
Service.
the relocation of various voting
the appointment of Presiding
ate Presiding Judge's.
8. Consider and take action on 1991 Investment Policy for Brazos
County.
9. Consider and take action on the award of the following bids
for the Road and Bridge Department and authorize the payment
thereof:
is
a. Annual Flexible Base Contract - Bid No. 91-580
b. Annual Aggregate for Surface Treatments
Bid No. 91-581
c. Annual Rental Contract for Heavy Machinery
Bid No. 91-582
d. Annual Hot Mix Asphaltic Concrete Pavement Contract
Bid No. 91-583
e. Annual Hydrated Lime Contract - Bid No. 91-584
f. Annual Concrete Contract - Bid No. 91-585
g. Annual Asphalt, Oil and Emulsion Products Contract
Bid No. 91-586
h. Annual Oversized Limestone Aggegate - Bid No. 91-587
i. Annual Road Gravel Bid - Bid No. 91-588
j. Annual Motor Grader Blades Contract - Bid No. 91-589
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10.
Acknowledge receipt of Treasurers Report.
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11.
Consider and take
action on personnel change of status.
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12.
Consider and take
action on payment of claims.
13.
Executive Session
to discuss personnel 6252-17(2)(g).
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14.
Consider and take
action on Executive Session.
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15.
Adjourn.
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COMMISSIONERS' COURT
SPECIAL MEETING
JULY 22, 1991
A special meeting of the Commissioners' Court of Brazos
County, Texas was held in the Commissioners' Courtroom in the
Courthouse is Bryan, Brazos County, Texas, beginning at 10:00
a.m. on Monday, July 22, 1991, with the following members of
the Court present:
R. J. Holmgreen, County Judge, Presiding;
Gary Norton, Commissioner of Precinct 1;
Walter Wilcox, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Milton Turner, Commissioner of Precinct 4;
Mary Ann Ward, County Clerk.
The following citizens and officials were in attendance:
Ruth McLeod
Carol Palmer
Bea Green
Rosalie Todaro
Cheryl Turney
A. H. Winder
Karen McQueen
Vickie Saxon
Jim Hincy
Executive Assistant
Admin. Asst. to County Judge
Secretary to Commissioners
Auditor's Office
Auditor's Office
County Engineer
County Clerk
Deputy Treasurer
Bryan/College Station Eagle
Commissioner Sims gave the invocation and led the pledge
of allegiance.
The Court next considered Budget Amendment #91-019, which
would reallocate funds budgeted for the Juvenile Services
Department and the office of the Justice of the Peace Precinct
5. On motion by Commissioner Turner, seconded by Commissioner
Norton, the Court voted unanimously to approve the budget
amendment as submitted, a copy of which is attached hereto.
The next matter for consideration by the Court was a
written request submitted by the District Attorney requesting
approval for out of state travel for a Narcotics Agent. The
agent would be traveling to Kansas to pick up a "Dope Dog".
Expenses will be paid for from the Narcotics Task Force Grant.
On motion by Commissioner Sims, seconded by Commissioner
Norton, the Court voted unanimously to grant the request from
the District Attorney and approved payment of out of state
travel expense for the narcotics agent.
On motion by Commissioner Wilcox, seconded by Commis-
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sioner Sims, the Court voted unanimously to adopt a resolution
requesting that the Texas State Soil and Water Conservation
districts not be placed under any other State agency's control
including the Texas Department of Agriculture and to forward
a copy of the resolution to the Governor, the Lieutenant
Governor, Speaker of the Texas House of Representatives, the
State Senator, and the State Representative.
On motion by Commissioner Sims, seconded by Commissioner
is
Wilcox, the Court voted unanimously to adopt an order
relocating the following precinct polling places:
Pct. 11 - from Crockett School to the Cavitt Church of
Christ Annex located at 3200 Cavitt Avenue
Bryan, Texas
Pct. 17 - from the St. Joseph Catholic Church Activity
Center to the Brazos County Health Department
located at 201 Texas Avenue, Bryan, Texas
Pct. 21 - from the University Tower building to a
portable building located at the Married
Student Housing complex on University Drive
College Station, Texas
Pct. 39 - From the Southwood Valley Athletic Complex to
the Rock Prairie Elementary School located at
3400 Welsh, College Station, Texas
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A copy of the order relocating the four polling places is
attached to and made a part of these minutes.
On motion by Commissioner Turner, seconded by Commis-
sioner Wilcox, the Court voted unanimously to appoint the
following persons as presiding election judge and alternate
election judge for the current voting year at the following
voting precincts:
Pct Election Judge
1
Charles L. Robertson
3
Diona Kuder
10
Ruby Freeman
16
17
Bennie Ostiguin
22
Betty Norman
23
Alternate Judge
Sherry Robertson
Frankie Hubacek
Bernice Fay Ward
Bertha Bitsy Bailey
Meri Lynn Mills
26 Marjorie Clay
31 Sam Wood Cam Jerry Cope
32 Kay Parker Steve Parker
37 Keith Haines Vernon Pellett
38 Aretha Thomas Anita Vasquez
40 Glenda Baker
It was noted that there were some vacancies but that those
will be filled shortly.
on motion by Commissioner Wilcox, seconded by Commis-
sioner Sims, the Court voted unanimously to adopt the
Statement of Investment Policy submitted by the Investment
Committee. A copy of the statement is attached hereto.
The Court next considered awarding the following bids:
Bid No. 91-580 - Annual Flexible Base Contract for the
Road and Bridge Department
Bld No. 91-581 - Annual Aggregate for Surface Treatment3
for the Road and Bridge Department
Bid No. 91-582 - Annual Rental Contract for Heavy
Machinery for the Road and Bridge
Department
Bid No. 91-583 - Annual Hot Mix Asphaltic Concrete
Pavement Contract for the Road and
Bridge Department
Bid No. 91-584 - Annual Hydrated Lime Contract for the
Road and Bridge Department
Bid No. 91-585 - Annual Concrete Contract for the Road
and Bridge Department
Bid No. 91-586 - Annual Asphalt, Oil and Emulsion
Products Contract for the Road and
Bridge Department
Bid No. 91-587 - Annual oversized Limestone Aggregate
Contract for the Road and Bridge
Department
Bid No. 91-588 - Annual Road Gravel Contract for the
Road and Bridge Department
Bid No. 91-589 - Annual Motor Grader Blades Contract
for the Road and Bridge Department
Commissioner Wilcox asked where the Flex Base material comes
from. He was informed that it came from the Georgetown area.
Commissioner Sims asked why there was such a difference
between the low bidder on the motor grader blades and the rest
of the bidders for that item. He was informed that the low
bidder was the supplier for the state. on motion by Commis-
sioner Wilcox, seconded by Commissioner Sims, the Court voted
unanimously to accept the low bids submitted on each bid. A
copy of each bid tabulation is attached hereto.
The Court received, approved and ordered filed as
submitted the Treasurer's report for June 1991. A copy of
which is attached to and made a part of these minutes.
- - - - - - - a--- . ~
The Court proceeded to consider the change of status of
NAME
u
the following employees.
McGee, Billy
Paulson, Mark
Byers, Gregory
Carter, Amy
Martin, Patricia
wiliams, Elizabeth
Steward, Frank
Road & Bridge
Sheriff Office
Extension Service
Tax Office
Tax Office
Tax Office
J.P. Pct. 1
REASON
Resignation
Resignation
New Employee
New Emp P/T
Promotion
Promotion
6 mon Increase
on motion by Commissioner Wilcox, seconded by Commissioner
Norton, the Court voted unanimously to approve the changes as
submitted.
The Court next considered the following Claims as
submitted by the County Treasurer for payment:
10 General Fund---------------Claims 13564 thru 14066
20 Road & Bridge--------------Claims 14227 thru 14283
21 Boonville Cemetery---------Claims 14067 thru-------
22 Road & Bridge II-----------Claims 14068 thru-------
30 Capital Projects & Improvements:
Proposition I--------Claims 14069 thru 14079
40 Law Library----------------Claims 14080 thru 14090
41 Court Master Grant---------Claims 14091 thru 14093
43 Oil & Gas Fund--------------Claims 14094 thru 19095
45 Omnibus Crime Control------Claims 14096 thru-------
54 Health Department----------Claims 14130 thru 14150
60 Payroll--------------------Claims 14151 thru 14153
61 Health & Life Ins----------Claims 14154 thru 14165
62 Flex Plan------------------Claims 14166 thru-------
70 Indigent Health Care-------Claims 14167 thru 14190
90 Community services Off-----Claims 14191 thru 14195
91 Juvenile Comm. Grant-------Claims 14196 thru 14197
94 Victim Assistance Prog----- Claims 14198 thru 14199
95 Comm. Crime Prevention-----Claims 14200 thru 14201
97 Narc. Traf. Task Force-----Claims 14202 thru 14226
Commissioner Sims asked the County Engineer and the
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Purchasing Agent what price the County was paying per gallon
for gasoline. He was informed that it was 1 1/2 cents above
the posted price of 76.35 cents. He commented that the
Sheriff's employees and the Constables were purchasing
gasoline at private service stations with credit cards at a
cost of $1.319 per gallon. The Purchasing Agent informed the
Court that she had complaints about the pumps at the Road and
Bridge facility not working properly. On motion by
Commissioner Sims, seconded by Commissioner Norton, the Court
voted unanimously to approve the Claims as submitted.
At 10:27 a.m. the County Judge announced the meeting
closed to the public so that the Court could meet in closed
executive session to discuss personnel as allowed under
P C.
section (6252-17(2)(8) Vernon's Texas Civil Statutes.
At 10:31 a.m. the County Judge announced the meeting open
to the public. on motion by Commissioner Turner, seconded by
Commissioner Norton, the Court voted unanimously to approve
the request of the District Clerk to move Lisa Clements from
a group 4 step 2 position to a group 4 step 7 position with no
six month step increase.
There being no further business to come before the Court,
the meeting was adjourned.
V PAGE- X4-
The foregoing minutes have been examined and approved in open
Court this the day of Or&lp , 19qI , in Bryan,
Brazos County, Texas.
ti
R. J. iolmgreen
County Judge
scot
Walter Wilcox
Commissioner, Precinct 2
Milton Turner
Commissioner, Precinct 4
is
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Gary N on
Commis ner, Precinct 1
Randy Si RI -
Commis oner, Precinct 3
L5,44 41A I~Ia4~ez
Mary nn Ward
Cou y Clerk
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BRAZOS COUNTY,;' TEXAS
BUDGET AMENDMENT(S) FOR THE 1991 BUDGET YEAR
NO. 91-019
On this the 22nd day of July 1991 at a special meeting of the
Commissioners' Court, the following members were present:
R. J. Holmgredn, County Judge, Presiding
Gary Norton, Commissioncr;,Precinct 1;
Walter Wilcox, Commissioner; Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Milton-Turner, Commissioner, Precinct 4;
Mary Ann Ward, County Clerk.
y, The following proceedings were held:j; ;
THAT WHEREAS, on July 22, 1991;; the Court heard and approved
;~•;a budget amendment for the 1991 budget year for Brazos County,
t;r .Texas.
'
WHEREAS, an expenditure is necessary.due to the necessity to
meet unusual and unforeseen conditions which could not be
reasonably included in the original budget adopted October 1, 1990,
• the following amendment(s) to the original are hereby authorized,
as described on the attached 1 page(s).
ADOPTED AND APPROVED this the 22nd day of July 1991
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
Wit; By, 14 t R. J. Holmgreen,,, County . Judge
•i-?;",,Original;. County Clerk's Office and attached to the original
budget
Copies: .,j County, Auditor 4
+'~~"4' •r~'' County Treasurer,
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: r'~(,;~:` tr}:;. i ::Commissioners, .Court', Minutes, ,r,; •I~,;t.. : , ;w ~y,
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Budget Amendment File
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Budget Amend. No. 91-019: 07-22-91
DEPARTMENT
ACCOUNT #
ACCOUNT NAME
INCREASE
(DECREASE) REASON
-
Juvenile
10-32-5518
Other Miscellaneous
(150) Reallocate
Services
10-32-6210
Office Furn. & Equip.
150
funds
**NO INC. TO DEPT BUDGET
$0
J.P.
10-82-5119
Part Time
(200)
Pct. 5
10-82-5530
Travel/Meals/Lodge
250
10-82-5611
Insurance & Bonds
50
10-82-5612
Utilities
150
10-82-6210
Office Furn. & Equip.
(250)
**NO INC. TO DEPT BUDGET
$0
**NO INCREASE TO GF BUDGET
$0
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.TEXAS-aOII-AND-WATEfi_CONSERYATIOM-_S.TATE_BOARD_ RESOLUTION
WHEREAS, Soil and Water Conservation Districts in Texas have been
strong leaders in balanced conservation programs throughout the state
because of the diversity of land uses and conditions in individual
districts and regions throughout the State; and
WHEREAS, Soil and water conservation districts, with technical
assistance from the USDA-SCS, have assisted landowners. land operators
and local governmental entities with the voluntary development and
installation of sound soil and water conservation practices for over
fifty years; and
WHEREAS, Local soil and water conservation districts are in a unique
position to help initiate oooperation between public agencies and
private landowners and operators, provide technical assistance, and
carry out an information and educational program to inform the public
of the need to conserve our soil and water resources of our State; and
WHEREAS, It has been observed in other states where district programs
have been consolidated within another agency that the district program
has been severely weakened; and
WHEREAS. Most of the successful programs being carried out are in
states with separate and independent conservation programs; and
NOW, THEREFORE, BE IT RESOLVED, That the Brazos County Commissioners
Court requests that the Texas State Soil and Water Conservation
Districts not be placed under any other State agency's control,
including the Texas Department of Agriculture; and
NOW. THEREFORE, BE IT RESOLVED, That a copy of this Resolution adopted
by the Brazos County Commissioners Court be sent to the following
State Officials.
Ann Richards, Governor
Bob Bullock. Lieutenant Governor
Gib Lewis. Speaker Texas House of Representatives
Jim Turner, Senator
Steve Ogden, Texas House of Representatives
Resolution adopted ~b~y~ ~B'razos County Commissioners Court, Brazos
County. Texas on - day of , 1991.
1'e D' ~IJI&4 ejZ,,t
Cou y Judge R. F. Holmgreen
VO PAG IIM
ORDER RELOCATING POLLING PLACE FOR VOTING PRECINCT 11, VOTING
PRECINCT 17, VOTING PRECINCT 22 AND VOTING PRECINCT 39
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WHEREAS, there exists at the present time four certain
polling places which can not be used for the purpose of conducting
the constitutional amendment election on August 10, 1991; and
WHEREAS, the polling place for voting precinct 11 is
located in the Crockett Elementary School located at 401 Elm
Street, Bryan, Texas; and
WHEREAS, the Commissioners Court has been notified by the
Bryan Independent School District that the school building is
under construction and will not be completed in time to hold the
election on August 10, 1991; and
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WHEREAS, the Commissioners Court is desirous of temporary
relocating the polling place for voting precinct 11 in the Cavitt
Church of Christ located at 3200 Cavitt Avenue, Bryan, Texas; and
WHEREAS, the polling place for voting precinct 17 is
located in the St. Joseph Catholic Church Activity Center located
i at 600 East 26th Street, Bryan, Texas; and
WHEREAS, the Commissioners Court has been notified by the
St. Joseph Catholic Church that the Activity Center will not be
available for the conduction of the election on August 10, 1991 due
to a previously scheduled event; and
WHEREAS, the Commissioners Court is desirous of
relocating the polling place for voting precinct 17 in the Brazos
County Health Department, a county owned building, located at 201
Texas Avenue, Bryan, Texas; and
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WHEREAS, the polling place for voting precinct 21 is
located in the University Tower located at 410 Texas Avenue South,
College Station, Texas; and
WHEREAS, the Commissioners Court has been notified by the
University Tower that the building is under construction for
remodeling and will not be available for the conduction of the
election on August 10, 1991; and
WHEREAS, the polling place was previously located in a
portable building located at the Married Student Housing complex in
College Station; and
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WHEREAS, the polling place was relocated on September 10,
1990 when the Commissioners Court was unable to locate a suitable
portable building; and
WHEREAS, the Commissioners Court has constructed a
portable building suitable for the conduction of an election; and
WHEREAS, the Commissioners Court is desirous of
relocating the polling place for voting precinct 21 to the portable
building that will be moved to the Married Student Housing Complex
in College Station, Texas; and
WHEREAS, the polling place for voting precinct 39 is
located in the Southwood Athletic Building located at 1600 Rock
Prairie Road, College Station, Texas; and
WHEREAS, the Commissioners Court has been notified by the
City of College Station that the Southwood Athletic Building has
been scheduled for swimming lessons and will not be available for
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the conduction of the election on August 10, 1991; and
WHEREAS, the Commissioners Court is desirous of
relocating the polling place for voting precinct 39 in the newly
constructed Rock Prairie Elementary School located on Rock Prairie
Road at Welsh Street, College Station, Texas;
NOW, THEREFORE BE IT RESOLVED BY THE COMMISSIONERS COURT
OF BRAZOS COUNTY, TEXAS THAT:
Pursuant to section 43:031(d) of the Texas Election Code
that the location of the polling places be relocated in Brazos
County to wit:
(1) THAT the polling place for voting precinct 11 be
temporary relocated to the Cavitt Church of Christ located at 3200
Cavitt Avenue, Bryan, Texas; and
(2) THAT the polling place for voting precinct 17 be
located in the Brazos County Health Department Building located at
201 Texas Avenue, Bryan, Texas; and !
(3) THAT the
~ polling place for voting precinct 21 be
located in a portable building to be located at the Married Student
Housing Complex located on College Avenue, College Station, Texas;
and
v0L____ _(--PAfG .
(4 ) THAT the polling place for voting precinct 39 be
located in the Rock Prairie Elementary School located on Rock
Prairie Road at Welch Street, College Station, Texas; and
(5) That submission be made to the Assistant Attorney
General, Civil Rights Division, Voting Section, Department of
Justice, Washington D.C. requesting preclearance of this order
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pursuant to Section 5 of the Federal Voting Rights Act.
ADOPTED this 22nd day of July, 1991 by a vote of 4 AYES
f
and 0 NAYS.
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R. J. olmgreen, C my Judge
ATTEST:
Mary Dann Ward, County Clerk
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COUE;T ORDER
SO
;
ORDERS
'DATE:
STATE OF TEXAS
COUNTY OF BRAZOS
' t•'' BE IT RF.NII24BERED at a regular. meeting of Commissioners' Court of
Brazos County, Texas held ~n the day of , c4X6 Z2. 19,C, on motio made by O , and
seconded by the. following order was
{ adopted:
WHEREAS, the Brazos County, Commissioner's 'Court 'appointed a
Brazos County Investment Committee consisting of. Sandie Walker-
. , ,
County Treasurer, Terri White-Deputy Treasurer, Ruth McLeod-
Administrative Assistant, Mr. Albert L. Turek, Randy Sims-
Commissioner Pct. 3, and Rod Anderson-Assistant County Attorney.
WHEREAS, the Brazos County Investment Committee has submitted its.
Statement of Investment Policy for the Investment overview of
Brazos County funds:
IT IS HEREBY ADJUDGED, DECREED AND ORDERED by the Brazos County
Commissioners' Court that it does hereby accept this./policy.
DONE IN OPEN COURT this day of ,~e ,
19__Q~_. ;
GARY NOAZ'ONI
t: COMMISS ER, CT. 1
J
1 ..Gv✓
. HOLMC1(EEN
COUNTY JUDGE
' WALTER ILCOX
COMMISSIONER, PCT. 2
RANDY SI
COMMISNER, PCT. 3
,'A,r f
MI ON TURNER
COMMISSIONER, PCT. 4
SANDIE WAL R
COUNTY TRXAS R
VO L
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BRAZOS COUNTY
STATEMENT OF I STUNT POLICY
INTRODUCTION
The purpose of this document is to identify various
policies and procedures that enhance opportunities for a prudent
and systematic investment process. The initial step toward a
prudent investment policy is to-organize and formalize investment
related activities. Related. activities which comprise good cash
management include accurate cash projection, the expeditious
collection of revenue, the. control of disbursements, cost
t; effective banking relations, and a short-term borrowing program
which coordinates working capital requirements and investment
opportunity. In concert with these requirements are the many
facets of an appropriate and secure short-term investment
program.
SCOPE
•
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It is intended that this policy cover all financial assets
under the direct authority of Brazos County. These funds include
all government funds, proprietary, and fiduciary funds and are
accounted for in the County's. Comprehensive.. Annual: Financial
Report.
This investment policy applies to all transactidns'involving
the financial assets and related activity of all the foregoing
funds.
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AR.TRCTTVFS
1.
2.
3.
4.
5.
6.
Safety of principle is the foremost objective of the
County, followed by liquidity and yield. Each
investment transaction shall seek to first insure that
capital losses are avoided, whether they be from
securities defaults.or erosion of market value.
Investment decisions should not incur unreasonable
investment risks in order to obtain current investment
income.
The County's investment portfolio will remain
sufficiently liquid to enable the County to meet all
operating' requirements which might -be reasonably
anticipated. This need for investment liquidity may be
tempered to the extent that the County is able to issue
short-term bills to meet its operating requirements.
This investment portfolio shall be.designed to attain a
market-average rate of 'return throughout budgeting and
economic cycles, taking into account the County's
investment risk constraints,- the cash flow
characteristics of the portfolio, and state law that
restricts the placement of County funds.
The County will not-make investments•for the purpose of
trading or speculation as the dominant criteria, such
as anticipating as appreciation of capital through
changes in market interest rates.
The County adheres to the. guidance --provided by the
"prudent person rule", which obligates a fiduciary to
ensure that:
VOL PAGE
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"-----investments shall be made with •the exercise of
that degree of judgement and care,.under circumstances
then prevailing which.. persons of prudence, discretion
and•intelligence exercise in the management of their
own affairs, not for' speculation but for investment,
considering the probable safety of 'their capital as
well as the probable income to be derived."
7. In managing its investment portfolio, the County will
specifically avoid any purchase of investment, or any
investment practice or procedures not specifically
authorized under the terms of this document.
8. All participants in the investment process shall seek
to act responsible as custodians of the public trust.
Investment officials shall avoid any transaction that
might impair public confidence in the County's ability
to govern effectively. Investment- officials shall
recognize that the investment portfolio is subject to
public review and evaluation. The overall program
shall be designed and managed with a degree of
professionalism that is worthy of the public trust.
i. .
4 DELEGATION OF AUTHORITY
I
In accordance with Texas Local Government'
Code, Subchapter
116.112, the County Treasurer, upon direction 'of Commissioner's
Court, is authorized to withdraw funds of the County from a
County Depository, if the funds are not required immediately to
pay obligations of the court, and to invest these funds in
accordance with the statute.
Management responsibility for the investment program has
been delegated through the Commissioner's Court'to the Investment
Committee, who shall establish written
procedures for the
operation of the investment program, consistent with this
investment policy.
There is hereby created an Investment Committee, consisting
of the County Treasurer, -Deputy Treasurer, Administrative
Assistant, Mr. Albert Turek, Assistant County Attorney, and
Precinct 3 Commissioner.
' The investment Committee shall meet at least quarterly to
determine general strategies and to monitor results.
INVESTMENT FACILITATION
Brazos County Interest and Sinking Funds will be invested
consistent with debt payment dates, at the highest and best rate
available.
INVESTMENT METHOD
It Is recommended that the County Treasurer utilize the
following methods for the investment of Brazos County funds,
consistent with Federal and State Law and the current Bank
Depository Contract:
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3.
4.
5.
6.
Time Deposits
Certificates of-Deposit
Security Repurchase Agreements
Money Market Investment Accounts
Negotiable Order of Withdrawal (NOW) Accounts
United States Government and Agency Securities
t '
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INVESTMENT INSTITUTIONS
It is recommended that the County Treasurer utilize the
following institutions or groups to facilitate the investment of
Brazos County Funds, consistent with Federal and State Law and
the current Bank Depository Contract:
1. Depository Bank
2. Other Banks
3. Savings and Loan Associations
• 4. Major Brokerage Houses
INVESTMENT COLLATERAL
It is recommended that any Brazos County investment of funds
be collateralized, consistent with Federal and State Law and the
current Bank Depository Contract, without exception, in one or
more of the following manners:
1. Obligations of the United States or its agencies and
instrumentalities.
2. Direct Obligations,. of the State of Texas or its
agencies.
3. Other obligations,' the principal of and interest on
which are unconditionally guaranteed or insured by the
State of Texas or the United States.
4. Obligations of states, agencies, counties, cities, and
other political subdivisions of any state having been
rated as to investment quality 'by a' nationally
recognized investment rating firm and having received a
rating of not less than an "A" or its equivalent.
5. Certificates of deposit issued by state and national
banks domiciled in this state.
STANDARD OF CARE •
• Investments shall be made with judgment and care, under
circumstances then prevailing, that persons of prudence,
discretion, and intelligence exercise in the management of their
own affairs, not for speculation, but for investment, considering
the probable safety of their capital as well. as-the probable
income to be derived.
BANKS AND SECURITIES DEALERS SELECTION
The County's Depository shall be selected every two (2)
years in accordance with statutory provision. For securities
dealers, primary government securities dealers that report to the
New York Federal Reserve Bank shall be used and secondary dealers
i used only as approved by the Investment Committee. (It is
acknowledged that inclusion-on the primary dealer listing of the
Federal Reserve Bank of New York is not a guarantee of credit
' worthiness.)
MATURITY
Assets of the County shall be invested in instruments whose
maturities do not exceed twelve (12) months.
E It is the intent that investments in all funds shall be
• managed in such a way that any market price looses resulting from
c interest rate volatility would be offset by coupon income and
current income received from the balance of'the portfolio during
a twelve (12) month period. No maturity extension should be
undertaken if it would result in negative income on the overall
funds portfolio during a given year.
i
i
DIVERSIFICATION
Where possible, it is the policy of the County to diversify
its investment portfolio. Assets held in the common treasury
fund, and other investment funds, shall be diversified to
eliminate the risk of loss resulting from over concentration of
assets in a specific maturity, a specific issuer, or a specific
class of securities. In establishing specific diversification
strategies, the following general policies and constraints shall
apply:
1. Portfolio maturities shall be staggered in a way
that avoids undue concentration of assets in a
specific maturity sector. Maturities shall be
selected which provide for stability of income and
reasonable liquidity.
2. Liquidity shall be insured through practices to
ensure that the next disbursement date and payroll
date are covered through maturing investments or
marketable U.S. Treasury Bills.
RISK TOLERANCE
The County recognizes that investment risks can result from
issuer defaults, market price changes or various technical
complications leading to temporary liquidity. Portfolio
diversification is employed as a way to control risk. Investment
managers will exercise prudence in the selection of securities,
as a way to minimize default risk. No individual investment
transaction shall be undertaken which jeopardizes the total
capital position of the overall portfolio. All investment
reports shall specifically address whether current investment
results have been affected by any of the foregoing risks and
shall explain what actions investment officials have taken to
control or correct such risks.
In additions to these general policy considerations, the
following specific policies will be strictly observed:
1. All investment funds will be placed directly with
qualified financial institutions. The County will
NOT deposit or invest through third parties or
money brokers.
2. All transactions will be executed on a delivery
versus payment basis.
3. The County will not enter into Reverse Repurchase
Agreements, nor trade in option on future
contracts.
4. A competitive bid process will'be used to place
government security purchases giving our
Depository Bank the right to bid. The following
criteria will be used in a quarterly evaluation:
r a. Number of transactions competitively won.
b. Prompt and ' accurate confirmation of
transactions.
C. Efficient securities delivery.
d. Accurate market information.
e. Account servicing.
J•
5. Before accepting funds or engaging in investment
transactions with the County officials of Approved
depository or security dealers shall be required
to familiarize themselves with the County's
investment objectives and constraints.
i•
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a
SAFE KEEPING AND CUSTODY
u
•
C7
To protect against potential fraud and embezzlement, the
assets of the County shall be secured through third party custody
and safe keeping procedures. Bearer instruments shall be held
only through third party institutions. Investment officials in
the Treasurer's office shall be bonded to protect the public
against possible embezzlement and malfeasance. Safe keeping
procedures shall be reviewed annually by the independent auditor.
INVESTMENT POLICY ADOPTION
We the undersigned members of the Brazos County Investments
do hereby concur with and approve the herein contained objectives
and concept for the Brazos County Investment Committee.
Signed this 24th day of June 19 91,
sanaie wa ci~_ '
County Trca urcr
Chairman, in 't Committee
Terr White
Depu y Treasurer
Commissioner, Pct. 3
Ruth McLeod
Administrative Assistant
Albert L. Turek
✓ x /
Rod Andc son
Assistant County Attorney
VOP
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4
J ~
BID TABULATION 91-580
ANNUAL FLEXIBLE BASE CONTRACT
OCTOBER 15, 1991 -OCTOBER 15, 1992
LOADED
LOADED/
ONLY
HAULED
REDLAND STONE
KOSSE, TX
TYPE A, GRADE 1 •
$4.00
$10.48
TYPE A. GRADE 2
$3.80
S10.18
COLORADO MATERIALS
COMAL COUNTY
TYPE A, GRADE 1
$1.60
$12.80
TYPE A, GRADE 2
$1.60
$12.80
GIFFORD-HILL & CO.
BRYAN, TX
TYPE A, GRADE 1
S7.60
510.11
TYPE A, GRADE 2
$7.60
$9.91
BLUEBONNET PAVING
SAN•MARGUS; TX
TYPE A, GRADE 1
$8.60
59.72
TYPE A, GRADE 2
$8.60
59.72
YOUNG BROTHERS
LOOP 507 ON SH21
TYPE A. GRADE 1
$8.00
S10.16
TYPE A, GRADE 2
$7.66
S9.85
%.WHHtN I UUN I HAG I :
OCTOBER 15, 1990 - OCTOBER 15, 1991
AWARDED TO:
GIFFORD-HILL & CO.
LOADED/HAULED:
TYPE A. GRADE 1: 9.45
TYPE A, GRADE 2: 9.25
L
L
4
.li
ANNUAL RENTAL CONTRACT FOR HEAVY MACHINERY
BID TABULATION 91-582
1,
BACKHOE/LOADER, 62HP
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
2
TRACK TYPE TRACTOR, 80HP
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
3,
TRACK TYPE TRACTOR, 140HP
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
4.
SCRAPER, 11 CU. YD.
MDDEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
5.
SCRAPER, 17 CU. YD.
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
6.
SCRAPER, 22 CU. YD.
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
R.B. EVERETT
NO BID
NO BID
NO BID
NO BID
NO BID
NO BID
I
ONLEY, LOIT, NICHOLS
NO BID
NO BID
NO BID
NO BID
TEREX TS14C
$9,450.00
$3,060.00
$1,080.00
$1,650.00
NO BID
MUSTANG TRACTOR
CAT 416
,$1,60000
$150.00
CAT D4H 90 HP
$3,250.00
$150.00
CAT D6H 165 HP
$6,000.00
$150.00
CAT 6130
56.500.00
$150.00
CAT 615C
$8,00000
$150.00
CAT 621 E
$10.000 00
$150.0c
61
•
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M
ANNUAL RENTAL CONTRACT FOR HEAVY MACHINERY
BID TABULATUON 91-582
7.
LOW GROUND PRESSURE
TRACTOR, 140 HP
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
8.
DISC PLOWS, 36 HINGE
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
9.
TRACTOR TYPE LOADER
8011 P, 1-1 /2 YD. BKT
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
10.
PNEUMATIC ROLLER
18 TONS, 9 WHEELS
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
11.
SOIL COMPACTOR, VIBRATORY
PADDED DRUM, 25 TONS, 84-
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
12.
SOIL COMPACTOR, VIBRATORY
SMOOTH DRUM, 25 TONS, 84•
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
R.B. EVERETT
NO BID
NO BID
NO 010
FERGUSON'SP912,12 TOE
$1,485.00
$50000
$170.00
5895.00
REX 848PD
$3,100.00
$1,050.00
$3G0.00
$895.00
REX 8480
$3,000.00
$1,000.00
$350.00
$895.00
;.ONLEY. LOTT, NICHOLS
NO BID
NO 810
NO 810
INGRAM 9-3400PB
$1,800.00
$630.00
$21600
BOMAG BW213PD
$3,060.00
$1,080.00
$3G0 00
$650.00
BOMAG 0W213D
$2.700.00
$900.00
$3G0 00
$650.00
MUSTANG TRACTOR
DGH CAT iG5 HP
$7,500.00
$150.00
ROME 12-3G
$1,500.00
$500.00
• „ . . ......5150 ;00
NO BID
NO BID
CAT CP563
$4,100.00
$150.00
CAT CS563
$3,700.00
$150.00
ANNUAL RENTAL CONTRACT FOR HEAVY MACHINERY
BID TABULATION 91-582
13. ASPHALT RECYCLER,
SOMAO MPH100
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
14.
PULVER MIXER
MODEL:
MONTHLY
WCCKLY
DAILY
FREIGHT
15.
WATER TRUCK
1200-5000 GAL. CAPACITY
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
18.
MOTOR GRADER, 135 HP
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
17.
EXCAVATOR, 26 TONS,
1-918 YD. BKT
MODEL:
MONTHLY
WEEKLY
DAILY
FREIGHT
INSURANCE
R.B. EVERETT
NO BID - I
REX HDS
$4,200.00
$1,700.00
$80000
$895.00
NO BID
CHAMPION 720A
$3,700.00
$1,250.00
$45000
$895.00
TOMEN T34C
$4,100.0(
$1,400.0(
$5000(
$895.0(
5.0
;ONLEY, LOTT. NICHOLS
BOMAO MPH100R
$9,00000
$3,600.00
$1.21500
$900.00
BOMAG MPH100S
$5,940.00
$1,980.00
$72000
$900.00
NO BID
MUSTANG TRACTOR
CAT RR250
$12,000.00
$4.800.00
$150.00
CAT SS250
$7,500.00
$3.000.00
$150.00
CAT 613 OR D25.5000 GA
$4.700.00
$1.600.00
$150.00
NO BID
CAT 12G
$4,700.00
$150.00
LIESHERR R932HDSL
$4,950.00
$1,710.00
$630.00
$1,400.00
5.0%
CAT EL 24C
$6.600.OC
$150.0(
0.1
V
VOL
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14
BID TABULATION 91-583
ANNUAL HOT MIX ASPHALTIC CONCRETE PAVEMENT CONTRACT
October 15, 1991 - October 15, 1992
C~
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Ull
i
TYPE D, MODIFIED
HMAC
YOUNG BROS, INC. 19.50/NET TON
5 MILES WEST
LOOP 507 ON SH 21
BLUEBONNET PAVING 21.25/NET TON
4 MILES WEST
FM 2818 & FM 60
Current Contract:
October 15, 1990 - October 15, 1991
Awarded to:
Young Brothers
$21.77/net ton
VOL--x,---p4A-.lQ P-2(.3
4
BID TABULATION 91-584
ANNUAL HYDRATED LIME
October 15, 1991 - October 15, 1992
A
TYPE C
QUICKLIME
LIMECO
68.11/DRY TON
FREE TIME
N/A
DEMURRAGE
N/A
AUSTIN WHITE UME
63.60/DRY TON'-
FREE TIME
REASONABLE
DEMURRAGE
NONE
REDLAND STONE
67.27/DRY TON
FREE TIME
I HOUR
DEMURRAGE
40.00/HOUR
P
°I
Current Contract:
October 15, 1990 - October 15, 1991
Awarded To:
UmeCo
$67.11 /dry ton
•
BID TABULATION 91-585
ANNUAL CONCRETE CONTRACT
OCTOBER 15, 1991 - OCTOBER 15, 1992
BERNATH CONCRETE $46.50/CU.YD.
FREE TIME 1 HOUR
DEMURRAGE $30.00/HR
jBRYCO INC. $45.25/CU.YD.
FREE TIME 1 HOUR
DEMURRAGE $35.001HR
•
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4
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r 1.
17
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CURRENT CONTRACT: OCTOBER 15, 1990 - OCTOBER 15, 1991
AWARDED TO: BERNATH CONCRETE
$46.00/CU.YD.
4
BID TABULATION 91-586
ANNUAL ASPHALT, OIL, AND EMULSION PRODUCTS CONTRACT
OCTOBER 15, 1991 - OCTOBER 15, 1992
GULF
STATES
WRIGHT
ASPHALT
CLEVELAND
ASPHALT
FINA
OIL
ELF
ASPHALT
MC-30
$0.7680
$0.7100
$0.6229
$0.6519
$0.6350
CRS-2
NIB
0.6500
0.5726
N/B
0.5400
AC-10
0.5000
0.5100
N/B
0.4973
N/B
HFRS-2
0.5000
0.6250
0.4850
N/B
'0.4600
RC-250
1.1000
1.1300
0.8450
0.651s,
N/B
HFRS-2P
0.7380
0.9500
0.6994
N/B
0.7500
FREE TIME
DEMURRAGE
1.5 HR
$40.00
1.5 HR
$40.00
2 HR
$28.00
2 HR
$40.00
2 HR
$40.00
CURRENT CONTRACT: OCTOBER 15, 1990 - OCTOBER 15, 1991
AWARDED TO LOW BIDDERS:
MC-30
GULF STATES
$0.5612
CRS-2
CLEVELAND ASPHALT
0.5726
AC-10
WRIGHT ASPHALT
0.4300
HFRS-2
GULF STATES
0.5800
RC-250
FINA OIL
0.5012
HFRS-2P
CLEVELAND ASPHALT
0.6994
o- ~y 4~1L.ffL
u
LOADED/HAULED
BLUEBONNET PAVING
$13.96
YOUNG BROTHERS
$12.72
AUSTIN CRUSHED STONE
$14.27
GIFFOF b-HILL & C0. ern
$12.01 `
CURRENT CONTRACT: OCTOBER 15, 1990 - OCTOBER 15, 1991
AWARDED TO: GIFFORD-HILL & CO.
$11.70
•
•
BID TABULATION 91-587
ANNUAL OVERSIZED LIMESTONE AGGREGATE
OCTOBER 15, 1991 - OCTOBER 15, 1992
04
BID TABULATION 91-588
ANNUAL ROAD GRAVEL
OCTOBER 15, 1991 - OCTOBER 15, 1992
LOADED/HAULED
BLUEBONNET PAVING
'BID AS CRUSHED LIMESTONE $9.86
ZALMANEK ROAD MATERIALS
20 ACRES - VILAS RANCH $3.60
DONALD GLOVER
2 PITS - FM 159 $3.00
CURRENT CONTRACT: OCTOBER 15, 1990 - OCTOBER 15, 1991
AWARDED TO: PAYNE
$1.50
DOUGLAS
$1.50
LAMPO
$1.65
GLOVER
$2.50
VOL o-d
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BID TABULATION 91-589
ANNUAL MOTOR GRADER BLADES CONTRACT
OCTOBER 15, 1991 - OCTOBER 15, 1992
VALK
MUSTANG
YOUNG
CONLEY, LOTT.
WAUKESHA
•MANUF.
TRACTOR
EQUIPMENT
NICHOLS
PEARCE
6 FOOT MOTOR GRADER BLADES
6' X 3/4" X 6"
$29.40
$50.70
$88.06
$40.07
$39.96
6' X 5/8" X 6"
$23.40
$42.34
$88.06
$32.20
$32.36
6' X 3/4" X 8"
$41.90
$68.51
$88.06
$55.95
$55.30
6' X 5/8" X 8"
$34.50
$57.34
$88.06
$46.20
$45.90
7 FOOT MOTOR GRADER BLADES
7' X 3/4' X 6'
$34.30
$59.11
$103.90
$46.75
$46.42
7' X 5/8" X 6'
$27.30
$49.37
$103.90
$37.57
$37.55
7' X 3/4' X 8'
$48.40
$79.89
$103.90
$65.25
$64.31
7' X 5/8" X 8'
$40.25•
$66.87
$103.90
$53.91
$53.34
9 FOOT MOTOR GRADER BLADES
9' X 3/4" X 6'
$44.10
$133.58
$60.10
$59.33
9' X 5/8" X 6"
$35.10
$133.58
$48.31
$47.93
9' X 3/4" X 8"
$62.85
$133.58
$83.90
$82.33
9' X 518" X 8"
$51.75
$133.58
$69.31
$68.23
ALTERNATE
BID 9' BLADES
AVAILABLE IN
1/2' THICK
ONLY
5'+4'X1/2"X6"
$52.12
5'+4'X1 /2"X8'
$70.19
CURRENT CONTRACT. OCTOBER 15, 1990 - OCTOBER 15, 1991
AWARDED TO: YOUNG EOUIPMENT COMPANY
6 FOOT MOTOR GRADER BLADES
•
6' X 3/4' X G'
$4052
6' X 5/8' X 6'
$32.50
V X 3/4' X 8'
$56.56
6' X 5/8' X 8'
$46.79
7 FOOT MOTOR GRADER BLADES
7' X 314' X 6'
$47.27
7' X 5/8' X 6'
$37.96
7' X 3/4' X 8'
$65.95
7' X 5/8' X 8'
$54.60
9 FOOT MOTOR GRADER BLADES
9' X 3/4' X 6'
$60.78
9' X 5/8' X 6'
$48.85
9' X 3/4' X 8'
$84.85
9' X 5/8' X 8'
$70.70
Z 1
huj
FUND an
FUND BALANCE INCOMING
05/31/91
1991 TREASURER'S REPORT
TOTAL DISBURSED FUND BALANCE IHVFSTED BAL.IN ACCT.
06/30/91 06/31/91
OENERAL FOND
7,993,342.05
1,197,889.02
9,191,231.07
1,279,746.86
7,911,484.21
7,600,000.00
311,484.21
ROAD S BRIDGE GENERAL
2,112,368.11
132,642.70
2,245,010.81
165,821.03
2,079,189.78
2,047,000.00
32,189.78
BOONVILLE CERTARY
16,610.47
68.10
16,678.57
60.07
16,618.50
0.00
16,618.50
ROAD 6 BRIDGE 12
649,665.56
4,245.36
653,910.92
0.00
653,910.92
650,000.00
3,910.92
C.O. FUNDS
1,352,998.46
3,792.91
1,356,791.37
718.49
1,356,072.88
1,340,000.00
16,072.88
C.O.DEBT SERVICE
500,006.98
5,318.13
505,325.11
0.00
505,325.11
505,000.00
325.11
PERM.IMPV.DEBT SVC.
808,626.90
22,929.16
831,556.06
0.00
831,556.06
831,000.00
556.06
ROAD & BRIDGE DEBT SVC.
112,821.88
824.48
113,646.36
0.00
113,646.36
113,000.00
646.36
CAPITAL PROJECTS
1,147,142.15
5,568.00
1,152,710.15
12,628.48
1,140,081.67
1,130,000.00
10,081.67
STATE LATERAL ROAD
254,769.44
11.38
254,780.82
0.00
254,780.82
252,000.00
2,780.82
LAW LIBRARY
9,249.69
1,137.72
10,387.41
2,210.35
8,177.06
0.00
8,177.06
OIL 6 GAS FOND
(1,492.72)
43,632.04
42,139.32
15,327.94
26,811.38
0.00
26,811.38
OMNIBUS CRAM COMMOL
15,364.83
14,319.75
29,684.58
48.83
29,635.75
0.00
29,635.75
APPELLATE JUDICIAL SYST.
1,951.77
17,020.98
18,972.75
12,685.00
6,287.75
0.00
6,287.75
HEALTH DEPARTMF]T
44,680.91
41,079.22
85,760.13
42,893.95
42,866.18
0.00
42,866.18
FOSTER CARE FUND
91,385.38
31,828.58
123,213.%
25,873.55
97,340.41
0.00
97,340.41
HEALTH 6 LIFE INSURANCE
404,929.85
103,664.52
508,594.37
84,575.37
424,019.00
0.00
424,019.00
INDIGENT HEALTH CARE
125,483.81
495.17
125,978.98
7,605.01
118,373.97
0.00
118,373.97
TOTAL
15,639,905.52
1,626,467.22
17,266,372.74
1,650,194.93
15,616,177.81
14,468,000.00
1,148,177.81
1
•
•
r
2ND QUARTER
1991
TREASURER'S
REPORT
FUND NAME
FUND BALANCE
121COKING
TOTAL
DISBURSED
FUND BALANCE
INVESTED
BAL.IN ACCT.
03/31/91
06/30/91
06/30/91
GENERAL FUND
10,017,347.01
3,070,333.80
13,087,680.81
5,176,196.60
7,911,484.21
7,600,000.00
311,484.21
ROAD & BRIDGE GENERAL
1,719,213.55
980,752.04
2,699,965.59
620,775.81
2,079,189.78
2,047,000.00
32,189.78
BOONVILLE CENEPARY
14,337.41
4,204.09
18,541.50
1,923.00
16,618.50
0.00
16,618.50
ROAD & BRIDGE 42
640,021.09
14,407.10
654,428.19
517.77
653,910.92
650,000.00
3,910.92
C.O. iUNDS
1,354,054.98
23,093.77
1,377,148.75
21,075.87
1,356,072.88
1,340,000.00
16,072.88
C.O.DEBT SERVICE
433,441.57
189,854.55
623,296.12
117,971.01
505,325.11
505,000.00
325.11
PERN.IMPV.DEBT SVC.
323,777.31
509,501.44
833,278.75
1,722.69
831,556.06
831,000.00
556.06
ROAD & BRIDGE DEBT SVC.
111,892.53
1,753.83
113,646.36
•
0.00
113,646.36
113,000.00
646.36
CAPITAL PROJECTS
1,154,468.95
17,906.22
1,172,375.17
32,293.50
1,140,081.67
1,130,000.00
10,081.67
STATE LATERAL ROAD
248,831.35
5,949.47
254,780.82
0.00
254,780.82
252,000.00
2,780.82
LAW LIBRARY
11,146.71
4,590.42
15,737.13
7,560.07
8,177.06
0.00
8,177.06
OIL & GAS FUND
22,041.84
47,784.38
69,826.22
43,014.84
26,811.38
0.00
26,811.38
OMMUS CRIME CONTROL
23,385.14
46,936.91
70,322.05
40,686.30
29,635.75
0.00
29,635.75
APPELLATE JUDICIAL SYST.
68.34
18,904.41
18,972.75
12,685.00
6,287.75
0.00
6,287.75
HEALTH DEPARTMENT
4,522.91
233,051.54
237,574.45
194,708.27
42,866.18
0.00
42,866.18
FOSTER CARE FUND
89,478.20
90,089.96
179,568.16
82,227.75
97,340.41
0.00
97,340.41
HEALTH & LIFE INSURANCE
335,677.47
318,824.21
654,501.68
230,482.68
424,019.00
0.00
424,019.00
INDIGENT HEALTH CARE
89,788.39
101,329.79
191,118.18
72,744.21
118,373.97
0.00
118,373.97
TOTAL
16,593,494.75
5,679,267.93
22,712,762.68
6,656,584.87
15,616,177.81
14,468,000.00
1,148,177.11
V®L PAGi