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Home My WebLink About1990-11-19-0600PM-Speciali i i e • • s 90111,01; 16 4 ,.,.CLERK BRAZOS COUNT-V, BRYAN. TEXAS C~ u` 1 v AGENDA BRAZOS COUNTY COMMISSIONERS' COURT MEETING MONDAY, NOVEMBER 19, 1990, 6:00 P.M. 1. Invocation. 2. Pledge of Allegiance. 3. Signing of a Proclamation proclaiming the week of November 25- 30, 1990 as Bryan-College Station Jaycee Week. 4. Approve minutes of the meetings held on September 27, 1990 (1:00 P.M.) and October 1, 1990 (11:00 A.M.). ' 5. Consider and take action on appointment of Fire Commissioner for Rural Fire Prevention District #4 to fill vacancy. 6. Consider and take action on exchange of property for the Jones Road project in Precinct 4. 7. Consider and take action on acceptance of right-of-way deeds on Macy Road project in Precinct 2. 8. Consider and take action on designation of smoking areas at the Road and Bridge Department facility. „ 9. Consider and take action on award of the following bid for the Road and Bridge Department, and authorize the payment thereof: (a) Annual Flexible Base Bid No. 90-552 10. Consider and take action on budget amendments. 11. Consider and take action on personnel change of status. 12. Consider and take action on payment of claims. 13. Executive Session to discuss personnel 6252-17(2)(g). -14. Consider and take action on Executive Session. 15. Adjourn. VOL_ PAGE = . i -~•a `•C~: _,rc.~• .-nor _ r • c ~i'°"'s'~,;.'n `.'':"4'.`+T.'~.""1n"'.•e.,..i k b F r F s_ COMMISSIONERS' COURT SPECIAL MEETING NOVEMBER 19, 1990 Y A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on Monday, November 19, 1990, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. r i r The following citizens and officials were in attendance: r s' L f i r; r Ruth McLeod Executive Assistant ' Bea Green Secretary to Commissioners Rosalie Todaro Auditor's Office Cheryl Turney Auditor's Office A. H. Winder County Engineer Sandie Walker Treasurer Buddy Winn Tax Collector/Assessor Bill Turner District Attorney W. H. Vance Election Judge Jim Hiney Bryan/College Station Eagle Kim Autrey B/CS Jaycees Blanca Jackson B/CS Jaycees Jamie Sandel B/CS Jaycees Steve Larson B/CS Jaycees Jennifer Bohac B/CS Jaycees George Lambert B/CS Jaycees Tom Harrison SOS Stella Wilkes Brazos County Resident Bill McGuiro Brazos County Domocratice Party Commissioner Sims gave the invocation and led the pledge of allegiance. The County Judge read aloud a Proclamation proclaiming the week of November 25 through 30, 1990 as "Bryan-College Station Jaycee Week". The Court urges all residents of our community to give full regard to the past and continuing 'services of the Bryan- College Station Jaycees. On motion by Commissioner Sims, sec onded by Commissioner Norton the Court moved to proclaim the week of November 25 through 30, 1990 as "Bryan-College Station Jaycee Week" throughout Brazos County. The County Judge then presented the signed Proclamation to Jamie Sandel, represen ting the local Jaycee Chapter. 1. l! • • • 1 R , i Commissioners Court meeting November 19, 1990 The Court next considered approval of the minutes of the Commissioners' Court meetings held September 27,"1990 and October 1, 1990. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the minutes as submitted. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to appoint Sue Moody to the position of Fire Commissioner of Rural Fire Prevention District No. 4 to fill the vacancy created by the death of her husband O.L. "Burr" Moody. No action was required on the exchange of property for the Jones Road project in Precinct 4. The Court next considered the acquisition of right-of-way for Macy Road in Precinct 2. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unani- mously to authorize the County Judge to accept such Easement Grants on the following properties which would be affected by the proposed improvements along Macy Road: Property Owner(s) Easement Grants (in acres) Clyde Williams 0.074* Jackie Robinson 3.835* Robert Brisher 0.248* William Milberger 0.490* William Milberger 0.396* William Milberger 0.482* Charlie Lummus 0.238* Wayne Robinson 2.562* Jackie Robinson 0.604* Jackie Robinson 2.837* Poteet Family Partnership 0.348* Wayne Robinson 0.502* First State Bank of Caldwell 1.857* Louis Ruffino 0.551* Louis Ruffino 0.745* TOTAL ACRES 15.769* The next matter for consideration was the designation of smoking areas in the Brazos County Road and Bridge Department building. Commissioner Sims recommended designating the break area as the smoking area. Commissioner Wilcox moved to adopt the Order designating the maintenance shop of the Brazos County Road and Bridge Department building as the only area in VOL K PAGE Ill t - - - , . ~.n+- •S.o...- .~..a. . 1^+. •Z"':'-"~-,T'~ rn w.n- ,.T^+r: 7Y►Ct+ :'.~.~+~~.-..wr .r_ _ i, Commissioners Court meeting November 19, 1990 c the building in which smoking is allowed. Commissioner Norton seconded the motion. In a show of hands, Commissioners Norton and Wilcox voted "Aye". Commissioners Sims, Turner and the County Judge voted "No". Commissioner Sims then moved to table consideration to allow for further study. Commissioner Turner seconded the motion. In a show of hands Commissioners Sims, Turner and the County Judge voted "Aye". Commissioners Norton and Wilcox voted "No". The motion carried. The Court next considered awarding the following bids: Bid No. 90-552 - Annual Flexible Base TYPE A TYPE A } GRADE 1 GRADE 1 LOADED LOADED LOADED LOADED ONLY HAULED ONLY HAULED Glen Fuqua, Inc. $ 9.75* $13.75* $ 9.75* $13.75* Gifford Hill & Co. 7.00 9.45 6.75 9.25 i Young Brothers 7.78 9.68 7.58 9.48 F Colorado Materials 1.60* 11.85* 1.60* 11.85* r Collier Materials NO BID 11.28 NO BID 11.03 Redland Stone NO BID NO BID 3.80 10.08 * Prices are NOT guaranteed for the period of the contract Holland Winder, County Engineer, recom- mended acceptance of the bid submitted by r Gifford Hill & Company. On motion by I Commissioner Sims, seconded by Commis- sioner Turner, the Court voted unani- mously to accept the recommendation of 4 the County Engineer and award the { contract to Gifford Hill & Company. The Court next considered Budget Amendment #20, which would change account numbers for the Road and Bridge General i• I. Fund, Road and Bridge #2 Fund, State Lateral Road Fund, Oil and Gas Lease Fund and the Oil and Gas Capital Improvements Fund. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the ,I budget amendment as submitted, a copy of which is attached hereto. The Court next considered Budget Amendment #21, which would reallocate funds budgeted for the Maintenance Department and increase the budget of the Constable Precinct 7 Depart- ment by $2,500.00. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to approve I VO PAG E L1y Commissioners Court meeting November 19, 1990 the budget amendment as submitted, a copy of which is attached hereto. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Patin, Don Juvenile Serv. Step Increase Thompson, Donald Juvenile Serv. Step Increase Jackson, Tamara Juvenile Serv. Step Increase Moore, Steven Juvenile Serv. Step Increase Peters, Gregory Juvenile Serv. Step Increase on motion by Commissioner Sims, seconded by Commissioner ` Norton the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as y submitted by the County Treasurer for payment: ' 10 General Fund---------------Claims 170970 thru 171224 20 Road & Bridge--------------Claims 171418 thru 171480 21 Boonville Cemetery---------Claims 171225 thru 22 Road & Bridge II-----------Claims 171226 thru 171230 26 R & B Debt Service---------Claims 171231 thru 171233 30 Capital Projects & Improvements: ' Proposition I--------Claims 171234 thru 171235 41 Court Master Grant---------Claims 171236 thru k 43 Oil & Gas Fund -Claims 171237 thru 171239 54 Health Department----------Claims 171248 thru 171276 55 Foster Care- -Claims 171277 thru 171353 60 Payroll--------------------Claims 171354 thru 171370 61 Health & Life Ins----------Claims 171371 thru 171373 70 Indigent Health Care-------Claims 171374 thru 171397 90 Community Services Off-----Claims 171398 thru 171400 91 Juvenile Comm. Grant-------Claims 141401 thru 94 Victim Assistance Prog----- Claims 171402 thru 171403 95 Comm. Crime Prevention-----Claims 171404 thru 97 Narc. Traf. Task Force-----Claims 171405 thru 171417 Commissioner Sims questioned the cost of election signs and asked if they were reusable. On motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the Claims as submitted. At 6:17 p.m. the County Judge announced the meeting closed to the public so that the Court could meet in closed executive session to discuss personnel as allowed under Section (6252-17(2)(g) Vernon's Texas Civil Statutes. At 6:25 p.m. the County Judge announced the meeting open to the public. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the VO IL_. ...__PAG E.. 11,3 Commissioners Court meeting November 19, 1990 request of the County Attorney and promote Sandra Dent and pay her the full budgeted amount for the position. There being no further business to come before the Court, the meeting was adjourned. Ii 1 1 VO PAGE--- i~ 1 i • • • ! The foregoing minutes have been examined and approved in open Court this theC day of ea~cc[ 19-V-, in Bryan, I Brazos County, Texas. ~i.3 sr tir R. J. Holmgreen County Judge Wa ter Wilcox ` Commissioner, Precinct 2 Milton Turner Commissioner, Precinct 4 Cary Norto Commission Precinct 1 4andy im ner, Precinct 3 64 4w 7a~ Mary Ann Ward County Clerk Y ® PAGE ZI-1- C~. h Z-~- BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1990 BUDGET YEAR NO. 20 { j' 5 ~ C On this the 19th day of November 1990 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on November 19, 1990, the Court heard and approved.a budget amendment for the 1990 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 22, 1989, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 19th day of November 1990 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: R. J. Holmgreen, County Judge .4 'A Original: County Clerk's office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File ( .i Budget Amend. No. 20, 11-19-90 , J: DEPARTMENT ACCOUNT $ ACCOUNT NAME INCREASE (DECREASE) REASON I Y R&B 20-40-6230 Major R&B Projects (162,365) Change General 20-40-5733 Major R&B Projects 162,365 Acct #'s **INCREASE TO DEPT BUDGET $0 R&B 22-51-6214 Equipment & Materials (179,000) Change #2 22-51-5730 R&B Maintenance 179,000 Acct #'s r 22-52-6214 Equipment & Materials (160,000) 22-50-5730 R&B Maintenance 160,000 22-53-6214 Equipment & Materials (26,000) 22-53-5730 R&B Maintenance 26,000 22-54-6214 Equipment & Materials (165,000) 22-54-5730 R&B Maintenance 165,000 22-64-6110 Property Acquisition (200,000) 22-64-5590 R-O-W Acquisition 200,000 22-64-6230 Major R&B Projects (2,934,000) 22-64-5733 Major R&B Projects 2,934,000 **INCREASE TO DEPT BUDGET $0 State 31-63-6230 Major R&B Projects (193,400) Change Lateral 31-63-5733 Major R&B Projects 193,400 Acct Vs Road Fund **INCREASE TO DEPT BUDGET $0 Oil & Gas 43-67-6110 Property Acquisition (150,000) Change Lease 43-67-5590 R-O-W Acquisition 150,000 Acct #'s Fund 43-67-6383 Airport Services Contract (100,000) 43-67-5684 Airport Services Contract 100,000 Fund i **INCREASE TO DEPT BUDGET $0 0&G 43-68-6110 Property Acquisition (750,000) Change Cap. 43-68-5590 R-O-W Acquisition 750,000 Acct I's Improve. **INCREASE TO DEPT BUDGET $0 **NO INCREASE TO R&B FUND $0 Ir: f r. i f i•• t ! 1 i' t E 2 f r BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1990 BUDGET YEAR NO. 21 On this the 19th day of November 1990 at a special meeting of the commissioners, Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on November 19, 1990, the Court heard and approved a budget amendment for the 1990 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 22, 1989, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 19th day of November 1990 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: h411, R. J. Holmgreen, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File ! i .i 11tsa_ .1 i i Budget Amend No. 21, 11-19-90 UNT # ACCOUNT NAME INCREASE (DECREASE) REASON ~ DEPARTMENT ACCO - (500) Reallocate _ Constable 10-56-6210 Office Furn & Equip 500 funds Pct. 7 10-56-5210 Office Supplies (450) 10-56-6211 Radio Equipment & Memberships 300 10-56-5510 Conf. Fees 150 10-56-5518 Other Miscellaneous 1 000 10-56-5413 Repair & Maintenance , 1 500 10-56-5415 Gas, Oil & Lubricants , **INCREASE TO DEPT BUDGET $2500 ma (50) Reallocate, Buildings 10-70-5510 Conf. Fees & Memberships int Dept & M 50 funds & Yards 10-70-6217 a Equipment-Bldg **INCREASE TO DEPT BUDGET $0 * **INCREASE TO GF BUDGET $2,500 #1 ! 's„ 0 0 0 hp - N 4. t } i 206 N. WASHINGTON BRYAN, TEXAS 77803 (409) 361-4478 November 13, 1990 i 4 i P i 1 Z WINFRED E. PITTMAN CONSTABLE JUSTICE PRECINCT NO. 7 6% COUNTY Of BRAZOS Commissioners' Court Brazos County Courthouse Bryan, Texas Honorable Court Member's: I respectfully request authorization to transfer exsisting line item funds from one line item to another. This request is necessary if I am to meet expenditures which my department has or will incurr in certain line item's. Authorization is requested to transfer: (1) $500.00 from Line Item 6210 to Line item $210 (2) $300.00 from Line Item 6211 to Line Item 5S10 (3) $150.00 from Line Item 6211 to Line Item 5518 I also request additional budget amendment's for the following line item's: Cd13-11epair & maintenance nf vehicle's, an additional $1000.00 s~ ..ceUcU, a:, w.: ;ontinur ~v nave major repair's nec..:.;sary to maintain the three vehicle's used daily by my department. As of 10/25/90 we have spent approximately $4,000.00 in our efforts to maintain thgse vehicle's in a safe operating condition. We have had to replace the rear axle bearing in three of the vehicle's and two of them are in need of replacement again. Due to the mechanical condition of these vehicle's it is difficult and expensive to keep them properly tuned and operating at peak performance. Daily usage continues to put additional stress on mechanical parts which were at or near their life expectancy before being placed back in daily use by my department. ,rte VOL ~_PAGE1-20 • • / Page-2 Commissioners' Court 541$-Gas, Oil & Lubericants, an additional $1,500.00 is needed to " meet the expected and projected increase in the cost of gas. The county auditor's office has projected that my gas expenses for the final quarter of 1990, will exceed $2,000.00 thus making this re- quest for additional funding necessary and justified. Respectfully submitted by, Winfred E. Pittman .Constable, Precinct 7 Brazos County,•Texas IA - 1 • ~s VOL -PAGE 1