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Home My WebLink About1990-08-20-0600PM-Special• BRAZOS COUNTY BRYAN. TEXAS FILED FOR R`C02D o PATE AT ~I~ 0-CLOCKco OR`C ERK~ AGENDA BRAZOS COUNTY COMMISSIONERS' COURT MEETING MONDAY, AUGUST 20, 1990, 6:00 P.M. { l • f i • .-L I 1. Invocation. 2. nictice of Allegiance. 3. Cons4der arc: take action on budget amendments. y. Consider and take action on Agreement for Administrative Services of Ed Slevacek in regard to Brazos Courity's Se-ticn 125 Cafeteria Plan. Consider anC take action on award of bid for an: ut! louse sareemen' for four (4) :vehicles - Rid Request No. C0-566 - fcr Sra:-~)_. Count! anG authorize the payment thereof . _cnsida-_ an6 take action on personnel chance of status. _:,nsa6.. and :Elie action on pavment of clams ;c, saon to discuss personnel 6252-1 i (c) . ana take action on Execut_vt Sessior. f t E {I f i 6 . COMMISSIONERS' COURT SPECIAL MEETING AUGUST 20, 1990 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 6:00 p.m. on Monday, August 20, 1990, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Executive Assistant Carol Palmer Admin. Asst. to County Judge Bea Green Secretary to Commissioners Rosalie Todaro Auditor's Office Cheryl Turney Auditor's Office Shelley Lambert Treasurer's Office Stephen Hanel District Attorney's Office Robert Hickman Pct. 4 Constable's Office Winfred Pittman Constable Pct. 4 Karen McQueen County Clerk's Office Jim Hiney Bryan/College Station Eagle Commissioner Sims gave the invocation and led the pledge of allegiance. The Court next considered Budget Amendment #14, which would increase the funds budgeted for the Department of Constable Precinct 4 and increase the budget of the 9-1-1 j Service. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. I On motion by Commissioner Norton, seconded by Commis- sioner Wilcox, the Court voted unanimously to enter into agreement with Ed Slovacek, P.C. for administrative services of the County's Section 125 Cafeteria Plan. The effective date of this agreement will commence with the plan year on September 1, 1990. A copy of the agreement is attached hereto. Commissioners' Court meeting August 20, 1990 The Court next considered awarding the following bid: Bid No. 90-566 - Annual Lease Agreement for Vehicles Bidder - Hertz Rent-a-Car Monthly Vehicle R t Mon. Rate a e Insurance Total Lumina Sedan 4-dr $700** $50.41 $750.41 800** 22.75 822.75 875*** 875.00 Lumina Eurosport 4-dr $750** $55.25 $805.25 850** 22.75 872.75 925*** 925.00 Olds Ciera S. Sedan $750** $47.08 $797.08 850** 22.75 872.75 925*** 925.00 Ford LTD Crown $850** $49.08• $899.08 Victoria LX 950** 22.75 972.75 1025*** 1025.00 Bidder - Capps Rent-A-Car Monthly Mon. Rate Vehicle Rate Insurance Total Lumina Eurosport $475* $55.25 $530.25 Grand Prix $475** $55.25 $530.25 • S10 Blazer $505* $47.08# $612.08 2 Wheel Drive 57.00@ 622.00 Chev or GMC Silvardo $495* $47.08# $612.08 57.00 622.00 * Brazos County pays liability and physical damage Brazos County pays liability and Leaser pay physical damage Leaser pays liability and physical damage # Exclusion: Windshield damage to be paid by Brazos County @ No exclusion On motion by Commissi oner Wilcox, seconded by Commissioner Norton, the Court voted unanimously to accept the low bid submitted by Caps Rent-A-Car. Commissioners' Court meeting August 20, 1990 The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Garcia, Tina Sheriff Office Resignation Ransom, Vicky Non-Departmental Resignation Davis, Travis Road & Bridge Resignation Hutcheson, Jeannie Sheriff/Jail New Employee Gustitis, Stephen Dist. Attorney New Employee Vavra, Frances Tax Office New Employee Body, Olivia Juvenile Services New Employee McCaulay, Karin Dist. Attorney New Employee Tidwell, Jane Dist. Attorney New Employee Bosquez, Dorothy Juvenile Services New Employee Sikes, Charles Sheriff/Jail Step Increase Robertson, Terri Dist. Attorney Transfer Fisher, Kristy Tax Office FT/PT On motion by Commissioner Turner, seconded by Commissioner Wilcox, the Court voted unanimously to approve the changes as submitted. The Court next considered the following claims as submitted by the County Treasurer for payment: 10 General Fund----------------Claims 165129 thru 165433 20 Road & Bridge---------------Claims 165526 thru 165611 24 C.O. Debt Service-----------Claims 165434 thru 25 Capital Impro. Debt Ser----- Claims 165435 thru 165439 30 Capital Projects & Improvements: Proposition I---------Claims 165440 thru 165444 41 Court Master Grant----------Claims 165445 thru 43 Oil & Gas Fund--------------Claims 165446 thru 165447 45 Omnibus Crime Control-------Claims 165448 thru 165449 54 Health Department-----------Claims 165475 thru 165487 60 Payroll---------------------Claims 165488 thru 165490 61 Health & Life Ins-----------Claims 165491 thru 62 Flex Plan-------------------Claims 165492 thru 70 Indigent Health Care--------Claims 165493 thru 165507 94 Victim Assistance Prog------ Claims 165508 thru 97 Narc. Traf. Task Force------Claims 165509 thru 165525 On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the Claims as i i submitted. At 6:07 p.m. the County Judge announced the meeting closed to the public so that the Court could meet in closed executive session to discuss personnel as allowed under Section 6252-17(2)(g) Vernon's Texas Civil Statutes. At 6:14 p.m. the County Judge announced the meeting open to the public. On motion by commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the request of the Tax Assessor /Collector to move Lisa i i 0 I t f Commissioners' Court meeting August 20, 1990 E is Brinkman from a part time position to a full time position of Group 5 Step 2 with no six month step increase. Commissioner Wilcox moved to approve the request of the Tax Assessor Collector to hire Dana Horton at a pay group 5 step 2 with no six month step increase. Commissioner Turner seconded the motion. Commissioners Norton, Turner and Wilcox voted "Aye". Commissioner Sims voted "No". The County Judge declared the motion carried. There being no further business to come before the Court, the meeting was adjourned. i~ CC The foregoing minutes have been examined and approved in open Court this the day of D Uii-fY~ ► 19 q o, Bryan, Brazos County, Texas. J Ho mgreen County Judge Gary Nor o Commissior► r, Precinct i RaeyvSi5K C ommiss oner, Precinct 3 J 31 Fra~ ~i c Bor s e County Clerk ✓ G✓ ' - Walter Wilcox Commissioner, Precinct Z Milton Turnef Commissioner, Precinct 4 s • i i i 01 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1990 BUDGET YEAR NO. 14 On this the 20th day of August 1990 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on August 20, 1990, the Court heard and approved a budget amendment for the 1990 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 22, 1989, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 20th day of August 1990 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: 2-l,tK R. J. Holmgreen, County Judge 1 01 Original: County Clerk's office and attached to the original budget Copies:' County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File i J • ~i Budget Amen No. 14 08-20-90 DEPARTMENT ACCOUNT # _ Constable _ ACCOUNT NAME 10-55- 5413 INCREASE (DECREASE) Pct. 4 Repair/Maint Vehicles 10-55-5415 Gas/Oil/Lubricants 2,700 2,700 - REASON I 2,500 ncreased **INCREASE TO DEPT BUDGET expenses Community Support 10-47-5685 9-1-1 Service $5,200 47,720 Co, portion **INCREASE TO DEPT BUDGET of budget $47,720 **INCREASE TO GF BUDGET $52,920 .9 S r 3 ed siovacek, p.c. C= certified public accountant C~ AGREEMENT FOR ADMINISTRATIVE SERVICES This agreement dated August 7, 1990 specifies the services to be provided to Brazos County hereinafter referred to as "County" in the ongoing administration of the County's Section 125 Cafeteria Plan, and the specified responsibilities of the County. The effective date of this agreement will commence with the Plan year beginning September 1, 1990. Administrator The County shall be the Plan Administrator and Ed Slovacek, PC, hereinafter referred to as the "Administrative Firm" shall be engaged as a subcontractor in the performance of administrative services for the plan. Administrative services to be provided by Administrative Firms 1. Prepare and conduct one seminar to explain the Cafeteria Plan to the employees. 2. Provide participant election forms to be used during the enrollment process. 3. Process initial enrollment forms and revocation forms to initiate the administration function. 4. Prepare confirmation letters to employees to verify elections. 5. Provide each participant with a Reimbursement Claim Booklet and instructions for filing claims. 6. Provide reimbursement checks to employees on a bi-weekly basis. 7. Provide a check register for all checks printed on a bi- weekly basis. 8. Provide each participant a Statement of Account on a bi- weekly basis. 9. Provide monthly worksheets for reconciling payroll amounts redirected to the Cafeteria Plan. 10. Provide forms to the County for use by the County in communicating participant terminations and changes of family status. f 4 ti • i i 1 i i i 4444 carter creek parkwaX suite 101 bryan. texas 77802 4076-4342 c ) ~r J 11. Provide annual County statements of participation by plan by participant. 12. Provide annual preparation of Form 5500. 13. Provide participant election forms at the end of each year for use in making elections for the following years. Conm■•n+cation services to be provided by Administrative Firm 1. Present informational seminar to the employee group. Responsibilities of the County 1. Secure legal review of the Cafeteria Plan Document and E Summary Plan Description from County's legal counsel. 2. Report participant terminations and changes of family j status to Administrative Firm to be effective 2 weeks after receipt. 3. Reconciliation of payroll amount redirected to the j Cafeteria Plan based on reports provided each month by I Administrative Firm. 4. Distribution of checks and participant statements of account to County employees. 4 5. Provide Administrative Firm with blank check stock for use in preparing reimbursement checks. 6. Actual signing of reimbursement checks. I 7. Initiate any action required in the event plan(s) become discriminatory. Fees and Terms of Payment i 1 At each reimbursement period we will prepare a check from your "Flex" account for the amount of our fee for that period. The County will remit that check to the Administrative Firm upon receipt. The fee schedule is attached as Exhibit A. The Administrative Firm has the right to change the fee schedule by giving at least 60 days notice to the County. Reports and Data All reports and data remain the property of the County. Administrative Firm will provide the County all data, upon request, in the electronic or printed format used by Administrative Firm in its administration procedures. j ~i • • i } 0 Software In the event the County wishes to self-administer the Cafeteria Plan, Ed Slovacek, PC, a CPA/CFP firm in Bryan, Texas will sell to the County the software written to administer the Cafeteria Plan at the price in effect at that time. Any time required to train company personnel will be charged at our normal per diem rates. Terms of this Agreement This agreement will be affective from the date both parties execute this agreement until it is terminated . Either party can terminate this agreement with 60 days written notice. BRAZOS COUNTY, TEXAS ATTEST: ! BY v 2 , ` r ~B~cazS~s County, Texas I County Clierk ' 11 ,•L {i/! ' I' ' • ~ •f. { {[reel / ' ' Admin trative Firm p'• ' J' WWIBIT A SSQUDDLE OF FEES Annual Start-up Cost Employee Sign-up 6 Computer initialization for Plan year First hour through twentieth hour $ 15 per hour Twenty-first hour through fortieth hour 20 per hour Each hour after fortieth hour 25 per hour Administration Costs Monthly fee per participating employee $ 4 Annual reporting to IRS - Form 5500 $ 150