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Home My WebLink About1989-05-22-1000AM-Special~+~fJY ~ - ,I lc7f~!'u~.A:,~rv^,.f.-•...r:+-r•r n,. r.' ~'A! ~.*rrs r,T..-+:~iT~-".`^'s--•~0~.~--.~..,~.~7r.. r e . -za,.-av 1405721. • • 89 MAY 19 AN 9: 07 ,BRAZOS COUNTY BRYAN. TEXAS AGENDA BRAZOS COUNTY COMMISSIONERS' COURT MEETING' MONDAY, MAY 22, 1989, 10.00 A.M. 1.. Invocation. 2. Pledge of Allegiance. 3. Signing of the following Proclamations: (a) Buckle Up America Week May 22-29, 1989 (h) Just Say No Day may 27, 1989 4. Presentation of landscape design for the Courthouse parking lot. 5. Consider and take action on the approval of the minutes of the meetings held on April 24, 1989 and May 1, 1989. 6. Consider and take action on budget amendment. 7. Consider and take action on the award of heavy equipment bid for the Road & Bridge Department and authorize the payment thereof. 8. 'Consider and take action on personnel change of status. 9. Consider and take action on payment of claims. 10. Executive Session to discuss personnel 6252-17(2)(g). 11. Consider and take action on Executive Session. 12. Adjourn. , t i i t • VO -PAGIE 3k f- ~'.~ySl~l.~. an L1Yi..vc=',J1~~.. .:H ir.lrl. yli'w ..if l..f ~Ni.. ~•~j~~.a t{.:i: ii~r.rJ~G:9~•~eir M~l~.l~..-..J:waG'S~'w +~if--'r.-~~Y"vj.4'~ 4 I~, - t I, • a a COMMISSIONERS' COURT SPECIAL MEETING I , MAY 22, 1989 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioner's' Courtroom in the Courthouse. in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Monday, may 22, 1989, with the following members of the (Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. The following citizens and officials were in attendance: i Ruth McLeod Carol Palmer Bea Green Rosalie Todaro Rebecca Shults A. H. Winder Travis Nelson Sandie Walker Frank Palermo James Oliver Louis Garcia Elizabeth Sharp Alice Brown Kathy Young Ramiro Quintero Dick Britten Micki Baudoin Monday May 22, 1989 John Delaney W. T. McDonald, Jr. Administrative Assistant Admin. Asst, to County Judge Secretary to Commissioners Auditor's Office Purchasing Agent County Engineer District Clerk Treasurer Road & Bridge Department Boonville Cemetery Constable Precinct 4 Bryan/College Station Eagle KBTX-TV KBTX-TV Brazos County Resident Brazos County Resident BVC on Alcohol & Substance Abuse 1:00 P.M. 272nd District Court Judge 85th District Court Judge Commissioner Sims gave the invocation and led the pledge of allegiance. The County Judge read aloud a Proclamation proclaiming May , i 27, 1989 as 'JUST SAY NO!• To Alcohol and Drugs Day in the Brazos Valley Area. The Court joins with the Brazos Valley Council on alcohol and Substance Abuse, The Bryan/College Station Junior League, USDA-ARS, Brazos County Extension Agent 4-H, the Bryan/ -"ollege Station Youth Council and the U.S. Air Force to provide information and education to the young children of the Brazos Valley on a healthy lifestyle and provide harmony and fellowship among all the cultures and residents of the Brazos Valley and VOL -PAGE37a ti .v 1 n { t •~i r,.±er9• :,a t~T;-~s~cca~~'~.' Tr~Lr'!~°'v'cr ;a• _ ^t: " "R ITr • • t i f f •1 i f ~ i. ' .I I ~ .I i I I i vo -V-PAG E 3 7L [..,::3 ~..w-81t.~,tL,~.:>z~~,',z~;~.~f~~.t.~~'~~~'.~[, .~:,'W S:A J.;-,.~:. n:•... •~~%~d- .+:.r~ut ~.kL"s..'a s~~Gts~ .i' ~ Commissioners' Court meeting May 22, 1989 State of Texas. On motion by Commissioner Wilcox, seconded by Commissioner Sims the Court moved to proclaim May 27, 1989 as 'JUST SAY N01' To Alcohol and Drugs Day throughout Brazos County. The County Judge then presented the signed Proclamation to Ms Micki Baudoin, representing the Brazos Valley Council on Alcohol and Substance Abuse. The County Judge read aloud a Proclamation proclaiming the week of May 22 through 29, 1989 as 'BUCKLE UP AMERICA! Week". l The Court encourages all in the County to observe this week by fusing safety belts in their vehicles, and correctly buckling children into child safety seats on every trip. On motion by 'Commissioner Sims, seconded by Commissioner Norton the Court moved to proclaim the week of May 22 through 29,- 1989 as 'BUCKLE UP AMERICA! Week' throughout Brazos County. James Oliver, Graduate Student in Landscape Architecture and Brazos County Employee, presented to the Court his design for ylandscaping the new joint church/county parking lot between 26th, 127th on Washington Street. He explained that for reasons of security, he had specified in his design that limbs of the trees begin no lower than five feet from the ground. Commissioner Sims (suggested that the County bid this two ways, one being plants and placement, the other plants only. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to approve the landscape design submitted by James Oliver and solicit bids for the work. The Court next considered approval of the minutes of the Commissioners' Court meetings held April 24, 1989 and May 1, 1989. On motion by Commissioner Turner, seconded by Commissioner Wilcox, the Court voted unanimously to approve the minutes as submitted. The Court next considered Budget Amendment #6, which would reallocate funds budgeted for the Boonville Cemetery. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the budget amendment as submitted, a opy of which is attached hereto. J ~ • A Commissioners' Court meeting May 22, 1989 The Court next considered awarding the following bid: Bid No. 89-418 - Heavy Equipment for the Road and Bridge Department Bidders Item bid Qty• R. B. Everett Stewart and Stevenson (Waukesha-,Pearce Hi-Way Equipment Co. ,Mustang Bidders Stewart and Stevenson Preco Machinery Sales Case Power and Equipment Mustang Tractor idders IjStewart and Stevenson 1,Hi-Way Equipment Co. 'Mustang Tractor iWaukesha-Pearce Ind. Case Power and Equipment (Bidders 4 :R. B. Everett & Co. Houston Heavy Equipment Case Power and Equipment 113idders k R. B. Everett & Co. „Houston Heavy Equipment Waukesha-Pearce Ind. li Mustang Tractor Motor Grader 2 Item Bid Backhoe/Loader 2 Item Bid Dozer 1 Item Bid Padfoot Vibratory Compactor 1 Item Bid Pneumatic Tire Roller 1 Commissioner Wilcox speaking on behalf of the Equipment Committee, recommended awarding the equipment bid to the apparent low bidder under the total cost bid to the following bidders. Stewart and Stevenson for two (2) Motor Graders with air conditioning option for $160,774.00; Stewart and Stevenson for two (2) Back Hoe/Loaders with option Numbers I, III, IV and V, for $81,826.00; Stewart and Stevenson for one (1) Dozer with option Number III for $7,589.00; Mustang Tractor for one (1) Pneumatic Tire Roller for $37,732.00 and Out Right Cash Purchase of a Padfoot Vibratory Compactor from R. B. Everett b Company for $69,950.00. Total purchase price would be $435,937.00 with a five (5) year guaranteed repurchase price that vendor agrees to offer for equipment on a buy back option. On motion by Commissioner Wilcox, seconded by Commissioner Sims, the Court voted unanimously to accept the recommen- dation of the Equipment Committee and award the contract as specified above. A copy of the bid tabulation is attached for reference. VOL__PA i 1 w ItrEp~Prcy't':+s7~?Fi7P^oP•r+rvR~T.7tisrvt . ~!5~4~t +.~r[*'.,.,p,.,r•'••~-•^~^: ~,.T :.F.'+~T'"$rt°. ~•"PTl~nmi-+..•„cv,: ~ 'x f • The Court next considered the following Claims as submitted t On motion by Commissioner Turner, seconded by Commissioner VOL - Commissioners' Court meeting May 22, 1989 The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Lee, Roger Sheriff Office Resignation Alonzo, Lorenzo Sheriff Office Merit Increase On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the changes as submitted. by the County Treasurer for payment: 10 General Fund----------------Claims 133682 thru 134038 20 Road & Bridge---------------Claims 134159 thru 134230 21 Boonville Cemetery----------Claims 134039 thru 22 Road & Bridge II------------Claims 134040 thru 134063 30 Capital Projects & Improvements: Proposition I---------Claims 134064 thru 134070 40 Law Library-----------------Claims 13~thru 43 Oil & Gas Fund--------------Claims 134072 thru 134075 45 Omnibus Crime Control-------Claims 13~thru 54 Health Department-----------Claims 134102 thru 13410 6.0 Payroll---------------------Claims 134110 thru 134122 61 Health & Life Ins-----------Claims 134123 thru 62 Flex Plan-------------------Claims 134124 thru 70 Indigent Health Care--------Claims 134125 thru 134146 90 Community Services Off------Claims 134147 thru. 91 Juvenile Comm. Grant--------Claims 134148 thru 94 Victim Assistance Prog------ Claims 134149 thru 134152 95 Comm. Crime Prevention------Claims 134153 thru 96 Family Violence Claims-1-3-~154 thru 13 97 Narc. Traf. Task Force------Claims 13415 thru lcox, the Court voted unanimously to approve the Claims as ubmitted. At 10:16 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in closed executive session to discuss personnel. At 10:24 a.m. the County Judge announced the meeting open to the public. On motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to approve the (request of the Head of Maintenance to change the 3/4 time VOE tudent position to a regular 3/4 time position. On motion by ommissioner Turner, seconded by Commissioner Norton, the Court ted unanimously to approve the request of Constable Garcia for merit increase for his full time deputy. There being no further business to come before the Court, this time, the County Judge recessed the meeting until 1:00 AGE x'73 fj.F r, t I I i I i a i Commissioners' Court meeting May 22, 1989 ` p.m. at which time the Court would reconvene and retire to ~I executive session. 1:00 P.M. The Commissioners Court reconvened at 1:00 p.m. with Commissioner Turner absent. The County Judged announced the meeting closed to the public at 1:07 p.m. The meeting was opened to the public at 2:13 p.m. and the County Judge announced no action to be taken on the closed session. There being no further business to come before the Court, the meetin l 1 The foregoing minutes have been examined and approved in open Court this the s:L. day of , 19JEF, i n Bryan, Brazos County, Texas. t 9. Ho mgre County Judge I i 4- Walter co Commissioner, Precinct 2 l ~ S 1 M t+ n Turner Commissioner, Precinct 4 i „f,~,.~'...,•-,r,rm-,.r;..-~..v~ ~ yr- V"^..".'~F..--- ;'S'!•77+xv-tom: Gary N on Commi oner, PrecinLct 1 Randy 5 s- Commis oner, Precinct 3 Fran BoribRU County Clerk i _ ,l VO PAGE Iiut:.Yn.~•{e:o..(..2;.a.LF... ~ ..o u•t, s7r^.•::,:' ~ r• .lti~ ; ~ °.rr . '3..... 4 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1989 BUDGET YEAR NO. 6 On this the 22nd day of May 1989 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Gary-Norton, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Randy Sims, Commissioner, Precinct 3; Miltoh Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on May 1989, the Court heard and approved a budget amendment for the 1989 budget year for Brazos County, Texas. WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 29, 1988, the following amendment(s) to the original f are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 22nd day of may 1989 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. i , 1 By: R. J. Holmgreen, County Judge i Original: County Clerk's Office and attached to the original budget copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File J s 7 , 1 a ' i - t V0 L -PAGE 3 6 3 ...lr'..s....e-~~~..--`s1...i x.rwdyaS~lrlli. ~r .v~.au_r.u ..~u.a.~.~.~~~r.uat_~f~. .1-••~ _ - ` ' ~ ~ • . , , , ~7tTw^"y'~'etc~e~v:-~py,~~}7*^r..-a~rr..T~~i'r. Budget Amendment # 6 5-22-89 Account No. Department Reason Increase (Decrease) 43-67-5682 Oil 5 Gas Reallocation Boonville Fund of funds 23,516 43-67-6110 Reallocation Prop. Acquisition of funds (23,.516) NO INCREASE TO DEPARTMENT BUDGET NO INCREASE TO FUND BUDGET to - . 7 f 1 - I i I Vol -PAGE 79 t i • a I BID TABULATION SHEET Heavy Equipment for the Road A Bridge Department Bid Request No. 89-418 Heavy Equipment Bid Motor Grader - qty. 2 Backhoe/Loader - qty. 2 Dozer - qty. 1 Padfoot Vibratory Compacror - qty. 1 Self-Propelled, Pneumatic Tire Roller - qty. 1 MOTOR GRADER - Outright Cash Purchase Bidder R.B. Everett Stewart and Stevenson Waukesha-Pearce Hi-Way Equipment Co. Mustang Tractor 1 j Meets Bid Qty. Unit Price Total Price Make and Model - - - Specifications 2 $69,925.00 - $139,850.00 Champion 710A NO - See "A" 2 $71.419.98 $142,839.96 John Deere 670B YES 2 $74.998.00 $149,996.00 Dresser A450E YES 2 S75,329.00 $150,658.00 Fiatallis FG75A NO - See "B" 2 394.891.00 $199.782.00 Caterpillar 12G ` TES , Options: Stewart and Stevenson - Air Conditioning additional $2,004.00 BACKHOE/LOADER - Outright Cash Purchase Bidder Qty. Unit Price Total Price Make and Model Stewart and Stevenson 2 524.717.00 $49,434.00 John Deere 310C Preco Machinery Sales 2 $27.lb3.00 554.326.00 JCB 1400B Case Power and Equip. 2 $44.532.00 $89,044.00 Case 580K Mustang Tractor 2 $60,181.00 $120,362.00 Caterpillar 416 Options: Stewart and Stevenson Option I - 12" Bucket w/ Option I - 18" Bucket w/ Option I - 24" Bucket w/ Option I - 30" Bucket w/ Option I - 36" Bucket wl Option I - 48" Bucket wk teeth - $429.00 teeth - $679.00 teeth - $863.00 teeth - $920.00 teeth - $896.00 )teeth - $946.00 01 Option II - Loader Bucket teeth - $480.00 r "A" - Teeth are not protected in circle. } "B" - articulates in wrong place Meets Bid ! d Specifications . TES YES YES YES + Options: Preco Machinery Sales Option I - 12" Bucket w/ teeth - $603.00 Option I - 18" Bucket w/ teeth - $675.00 Option I - 24" Bucket w/ teeth - $756.00 Option I - 30" Bucket w/ teeth - $851.00 Option I - 36" Bucket w/ teeth - $957.00 Option I - 48" Bucket w/ teeth - $761.00 Option II - Loader Bucket teeth - SISO.00 f , Option III - Extendable dipper - $3,277.00 Option III - Extendable dipper - $2,546.00 Option IV - Adjustable bucket tilt w/qui,:k hitch - $4,746.00 Option - Cell - $3.194.00 Ui)( ion VI - 250 tt. 11). demolition 1 hamm,'r - $6.000.00 . 4 Option IV - Adjustable bucket tilt 1 Wain Roy Swinger - $3.334.00 Option V - Cab, fully ".quipped - $2.199.00 0111 -ion V - Cab, factory Air - 54.092.00 i• Option V1 - Demulition Hammer - $9.416.00 k V® PAGE 3~7f f 1 r • • r r f I BID TABCLATION SHEET - Bid Request No. 89-418 r f DOZER - Outright Cash Purchase Meets Bid Bidder Qty. Unit Price Total Price Make and Model - Specifications - Stewart and Stevenson 1 $72,489.00 $72,489.00 John Deere 750E YES Hi-Way Equipment Co. 1 $73,230.00 $73,230.00 Fiatallis 10C YES Mustang Tractor 1 $89,601.00 $89,601.00 Caterpillar DSH YES Waukesha-Pearce Ind. 1 $97,430.00 $97,430.00 Dresser T015C YES Case Power and Equip. 1 $110,066.00 $110,066.00 Case 1550 YES Options: r Hi-Way Equipment - Optional Ripper additional $6,816.00 Stewart and Stevenson ' Option I - R.O.P. Cab - $5,466.00 Option II - All hydraulic blade - $7,589.00 Option III - End guards standard - no charge Option IV - Ripper (installed) - $8,282.00 i Waukesha-Pearce Ind. Option I - R.O.P. Cab - $7,855.00 Option II - All hydraulic blade - ($1,200) Option III - End guards standard - 5941.00 - Option IV - Ripper (installed) - $8,989.00 PADFOOT VIBRATORY COMPACTOR - Outright Cash Purchase Meets Bid Unit Price Qty_ ' Bidder - Total Price Make and Model Specifications - - R.B. Everett & Co. 1 $69,950.00 $69,950.00 Rex 848PD YES Houston Heavy Equip. 1 $74,436.00 $74,436.00 Bomag BW212PD YES Case Power and Equip. 1 $87,840.00 t $87,840.00 Case 1402PD YES ' PNEUMATIC TIRE ROLLER - Outright Cash Purchase Meets Bid Bidder Qty. Unit Price Total Price Make and Model Specifications • R .B. Everett 6 Co` 1 $30.950.00 S30.950.00 Ferguson SP912 - YES Houston Ileavy Equip. 1 $32,900.00 $32,800.00 Bomag BW12R YES t Waukesha-Pearce lad. 1 .$37.565.00 $37.565.00 Dresser P-3000 YES Mustang Tractor 1 $37.732.00 $37.732.00 Caterpillar PS130 YES l t. V~ PAG r 10 TABULATION $9111 eavy Iquipment for the load 6 Bridge Department id Request Ia. 89.118 envy 6quipaeat Bid Definitions; Now Grader • qty. 2 GNTCI • Guaranteed maximum total cost of repairs for vbich vendor rill be responsible. DaekhoelLoader • qty. 2 GIP • Guaranteed repurchase price that vendor agrees offer for equipment on a buy-back option. Dotet • qty. I TC8 • Total cost to County per unit at end of specified tine. (Original Purchase Price + GNTCR • GRP : 1CB.a Padfoot Vibratory compactor • qty. I sell-Propelled, Pneumatic Tire Roller • qty. I )TOR GRADIR . Total Cast Bid original GKTCR GNTCI GKTCR GNTCI GNTCI Gap GRP GRP GRP GRP ?CB TcB Ica TCB Ice Idder Purchase F►ice 1 year 2 years 3 years 6 years S years I year 2 years 3 years I years 5 years 1 year 2 years I years 4 years 5 years istanq Tractor 199,891.00 NIB BIB NIB 1I8 113,621 1I8 NIB (61,196 NIP, 160,101 199,191 199,891 131,995 199,891 113,101 emart nod Stevenson 126,383.00 10 1200 1900 12,000 13,000 118,383 115,000 121,000 120,000 163,000 10 13,513 (1,283 110,383 111,383 T CIBOtILOAD11 • Total cost Bid c~ a a ~I Original GNTCR GKTCI GKTCI GNTCI GNTCI GRP GRP GRP GIP GOP TCB TC8 TCB Ica TCB dder Purchase Price 1 year 2 years 3 years 4 years 9 yearn 1 year 2 pears 3 years I years 5 yearn 1 year 2 years I years I years 5 years sttaq Tttctor 160,10!.00 II8 NIB III NIB 113,013 IJB IJB (10,212 118 112,Oi1 160,101 160,161 (39,969 (60,101 161,18) iuart and Stevenson 121,354.00 10 1200 1600 11,400 12,000 121,351 111,356 125,000 122,000 120,000 $0 1200 11,951 16,156 19,356 III • Total Cost Bid t original GKTCR GKTCR GKTCI GNTCR GKTCR GRP GRP GRP GRP GRP Ica TCB TCB TCB TCB Ider i Purchase Price I year 2 years 3 years I years S years 1 year 2 years 3 years 4 years 9 years I year 2 years 3 years I years 9 years :tang Tractor 189,601.00 1I8 NIB IJB 1J8 (1,910 NIB NIB 149,993 NIB 130,011 189,601 189,601 139,608 189,601 161,154 Vitt and Stevessoo 1181066.00 10 1100 1900 12,000 13,000 118,066 610,000 165;000 $60,000 190,000 10 18,166 113,966 120,066 131,066 IONATIC ?III IOLLIR • Total Cost Bid Original GKTCR GNTCR GKTCR GNTCI GKTCR GRP GRP GRP GRP GRP Ica TCB TC8 TCB Ica [der Purchase Price I year 2 years 3.years 4 years S years I year 2 years 3 years 4 years 5 years I year 2 years 3 years I years 5 years tang tractor 131,132.00 NIB NIB 1I8 NIB 14,983 1I8 118 121,001 IJB $19,991 131,132 131,132 110,125 131,132 122,818 Jaaf J 1