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HomeMy WebLinkAbout1989-04-24-1000AM-Special.-A •t ' a ~ IJILEU Q V. 'o At O'clock 1L M • BR.AZOS COUNTY BRYAN. TEXAS AGENDA AmLIM r1m . w Ir: 7r~ cc:i r , a BRAZOS COUNTY COMMISSIONERS' COURT MEETING MONDAY, APRIL 24, 1989, 10:00 A.M. 1. Invocation. 2. Pledge of Allegiance. 3. Request from Mr. Jim Kuboviak to address Commissioners Court in regard to funding of the Family Violence Unit. • 4. Request from Mr. Jim Mazurkewicz to address Commissioners Court in regard to fire ant program. 5. Consider and take action on the "Adopt-A-Road" program for Brazos county. 6. Consider and take action on exemption from competitive bidding requirements of local government code, Section 262.024(a)(6) to purchase a right-of-way for the expansion of Elmo Weedon Road in Precinct 3. 7. Consider and take action on approval of Master Plat of Porterfield/Watson Subdivision in Precinct 4. 8. Consider and take action on the approval of the minutes of the meetings held on April 3, 1989, April 4, 1989 and April 6, 1989. 9. Consider and take action on merit increases for 1 and 2 per- son offices. 10. Consider and take the pay structure 11. Consider and take 12. Consider and take tion for a grant 13. Consider and take action on for Brazos action on action on to support action on the evaluation and updating of s County. the approval. of Auditor's report. resolution authorizing appliea- Community Crime Prevention. firm to audit utility bills. 14. Consider and take action on personnel change of status. 15. Consider and take action on payment of claims. t 16. Executive Session to discuss personnel 6252-17(2)(g). 17. Consider and take action on Executive Session. 18. Adjourn. VOL V PAGE `9E tV L COMMISSIONERS' COURT SPECIAL MEETING APRIL 24, 1989 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Monday, April 24, 1989, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Gary Norton, Commissioner of Precinct lr Walter Wilcox, Commissioner of Precinct 21 Randy Sims, Commissioner of Precinct 31 Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. The following citizens and officials were in attendance: VO Ruth McLeod Administrative Assistant Carol Palmer Admin. Asst. to County Judge Bea Green Secretary to Commissioners Rosalie Todaro Auditor's Office Rebecca Shults Purchasing Agent A. H. Winder County Engineer Travis Nelson District Clerk Sandie Walker Treasurer Charlotte Jones Road and Bridge J. M. Kuboviak County Attorney Vera Lara-Hooge County Attorney's Office Ginny Hamm County Attorney's Office Julie Corley County Attorney's Office J. D. Langley Co. Court at Law #2 Jim Mazurkiewicz Extension Agent Ron Miller Sheriff John Godfrey Jail Administrator Elizabeth Sharp Bryan/College Station Eagle Alice Brown KBTX-TV Andy Richardson KBTX-TV Sherylon Carroll WTAW-KTSR Radio Ramiro Quintero Brazos County Resident Harvey Watson Tax Payer C. J. Porterfield Tax Payer Martin L. Riley, Jr. Riley Engineering Co. S. Broaddus Tax Payer B. Sims Tax Payer Diane Mills Brazos Beautiful Tom Sistrunk Brazos Beautiful Commissioner Sims gave the invocation and led the pledge of allegiance. Jim Kuboviak, County Attorney, approached the Court with a request for reconsideration of funding for the family violence unit. Consideration had been tabled at a previous meeting of the Court to allow the Court time to locate additional funding. Mr. Kuboviak related that time was running out on funding and that he was appearing before the members of the Court to answer any AGE 29 ~ ■ . 1-"\ i ' r F-~ • lCommissioners' Court meeting April 24, 1989 questions they might have. Commissioner Norton asked the County Attorney if he had contacted the cities of Bryan and College (Station requesting funds to continue the unit. Mr. Kuboviak stated he had not. Commissioner Norton informed the Court that he had written letters to the city managers of both cities along f with letters to all the council members and had received no reply. He then read the text of the letter that was sent. Commissioner Norton moved for continued support of the Family Violence Unit and to amend the budget accordingly. Commissioner (Sims seconded the motion. Commissioner Wilcox recommended asking the cities of Bryan and College Station to contribute toward funding since 988 of the cases handled by the Unit came from the cities. The County Judge asked Commissioner Norton if the would amend his motion to state that the Court would fund the Unit until the end of the year. Commissioner Norton agreed and Commissioner Sims agreed to second the amendment. The motion carried unanimously. The Court next heard from County Extension Agent, Jim Mazurkiewicz, who informed them of his findings concerning the proposed Fire Ant Program. Mr. Mazurkiewicz stated he had polled local agri-business concerns and had found that 85% of the merchants were against county government going into the pesticide business and that the local consumers approved of the project. Mr. Mazurkiewicz continued by outlining costs per pound of the pesticides and the pros and cons of the effectiveness of the three being considered for distribution. Commissioner Sims again voiced opposition to the program on the grounds that it was unfair competition with local agri-business. He continued by asking if the County could sell the product at the same rate as local business. He was informed that the county was not (distributing the product to make a profit. Commissioner Norton moved to participate in the Fire ant Program and to set up a committee to handle the program. The motion was seconded by Commissioner Wilcox. Commissioners Norton, Turner and Wilcox VOL V-PAG d - V0 Commissioners, Court meeting April 24, 1989 voted "Aye', Commissioner Sims voted 'No', whereupon the County Judge declared the motion carried. The Court next heard from County Engineer, Holland Winder, who gave a brief summary of the history of events that led up to the proposed 'Adopt a County Road Program'. He then turned the floor over to charlotte Jones who continued with the presentation by informing the Court that the initial set up cost for one road, one group and two signs would be $215.00. The cost to set up the entire program would be $5,230.00. This figure was based on approximately twenty five (25) roads. The cost to the County I in 1988 was approximately $26,000.00 in man hours alone, to ,retrieve the nearly 1,300 cubic yards of trash scattered throughout the county. To date four local groups had expressed interest in the program. She referred the members of the Court to their packets to show them the proposed adoption agreement was is similar to the one currently used by the State Adopt A Road program. She further stated that the County had received positive response from Brazos Beautiful. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to initiate the program and that expenses should come from the landfill budget. Tom Sistrunk, President of Brazos Beautiful complimented the Court on initiating the program and Diane Mills, Director of Brazos Beautiful stated they would publicize the program. The Court next considered a Wavier of Competitive Bidding Requirements as provided in Section 262.024(a)(6) of the Local Government Code for the purchase of right-of-way from Jimmie 6 Madaleen Weedon for the expansion of Elmo Weedon Road. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to approve the Waiver of Competitive Bidding Requirements and authorized the payment of $7,826.00 to Jimmie and Madaleen Weedon for the said right-of-way. The Court next considered approval of the Master Plat of the Porterfield Watson Subdivision in Precinct 4. Martin Riley, of Engineering, explained that the plat was presented as a AGE 8 i ^1 L` `P41" n. .~.myaM-. .~.r w, o+wt•.r4"' ~ _ ~ .rrr. M •1 . 41. Commissioners' Court meeting April 24, 1989 • Master Plat for approval of the conceptual design only and that he anticipated the presentation of a detailed plat for Phase I and Phase II to be completed shortly. The members of the court questioned the 3 1/2 to 4 foot deep pipeline that crossed the road and 90 degree turn in a road. Holland Winder, County Engineer, explained that if the development and the road were indeed constructed, the Road b Bridge department would be present. The County Engineer continued by asking for a joint usage agreement of existing easement or a letter so stating and I was told by Mr. Riley it would be done. On motion by Commis- sioner Turner, seconded by Commissioner Sims, the Court I unanimously approved the master plat of the Porterfield/Watson Subdivision with the stipulation that the items of concern be addressed on the plat. The Court next considered approval of the minutes of the II; Commissioners' Court meetings held April -3, 1989, April 4, 1989 lI and April 6, 1989. On motion by Commissioner Turner, seconded by Commissioner Wilcox, the Court voted unanimously to approve the minutes as submitted. The next matter for consideration was the proposed merit increase for the one and two person offices. Previously there had not been sufficient funds for these offices to give merit increases. Commissioner Sims moved to make the funds available and that these employees be eligible for a merit raise every other year. The motion was seconded by Commissioner Turner and carried unanimously. The Court next considered re-evaluating and updating the 'I ,1 is current pay structure since this had not been done since its adoption and implementation. Commissioner Sims inquired how Ray and Associates had been chosen to do the study. The County Judge informed him that a survey had been made of firms and they had been chosen. Commissioner Wilcox stated he felt the merits should best be addressed when the re-evaluation is done and he would like it completed in time for the 1990 budget. The County Judge told the Commissioner that he doubted it could be a t R VOL-L~PAGE_222 k. Aft i I. Commissioners' Court meeting April 24, 1989 accomplished in such a short period of time but did suggest that Ray Smith at the University and the personnel directors of both cities be called to see if they could supply the name of a firm to handle the project. He also suggested that Commissioner Norton work with personnel to complete the project. On motion by Commissioner Wilcox, seconded by Commissioner Sims, the Court (voted unanimously to approve the suggestion of the County Judge. The Court acknowledged received of ordered filed as submitted the Auditor's report for March 1989. The Court next considered adopting a Resolution authorizing j application for a grant to support the Community Crime Prevention Program that is administered by the Sheriff's Department. Such grant to be in the total amount of $40,730; fifty percent (500) or $19,929.00 to be funded by the County, fifty percent (508) or f $22,801.00 to be state funded. On motion by Commissioner Sims, seconded by Commissioner Norton, the Court voted unanimously to authorize the County Judge to make application on behalf of Brazos County to the Criminal Justice Division and accept on behalf of Brazos County such grant funds as may be tendered. A copy of the resolution is attached hereto. The next matter for consideration was a proposal from Phone Billing Examiners known as PBX to audit all records issued by any servicing telephone company, telephone equipment vendor, or futility company in exchange for 508 of all refunds or credits `obtained within ten (10) days from receiving cash.or credit billing from the telephone company, equipment vendor and or utility company in question. If no refunds or credits are obtained, there is no charge for the service. On motion by Commissioner Norton, seconded by Commissioner Turner, the Court `voted unanimously to authorize the County Judge to sign the audit agreement on behalf of Brazos County. VOL vpAG 300 a 1 Commissioners' Court meeting April 24, 1989 The Court proceeded to consider the change of status of the following employees. NAME Flores, Carlos Lyford, 'Conrad Koronka, Louis DEPARTMENT Sheriff Office Juvenile Serv. Sheriff Office REASON New Employee New Employee Transfer on motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted j by the County Treasurer for payment: 10 General Fund----------------Claims 131715 thru 132081 20 Road & Bridge---------------Claims 3-2 2222 thru-132301 21 Boonville Cemetery----------Claims 132082 thru 13203 22 Road & Bridge II------------Claims 33204-thru 21 1 30 Capital Projects & Improvements: Proposition I---------Claims 132102 thru 132104 40 Law Library-----------------Claims 32105 thru 2 0 43 Oil & Gas Fund--------------Claims 32211-o-7-thru-IT210~ 45 Omnibus Crime Control-------Claims 13210'9-thru 54 Health Department-----------Claims 13~thru 132139 60 Payroll---------------------Claims 3214 thru 321 61 Health & Life Ins-----------Claims 13215 -thru 62 Flex Plan-------------------Claims 132158 thru 70 Indigent Health Care--------Claims 132159 thru 21 90 Community Services Off------Claims 1321 thru 13220-1 91 Juvenile Comm. Grant--------Claims 13220 thru-13220 94 Victim Assistance Prog------ Claims 13220-rthru 132209 95 Comm. Crime Prevention------Claims 22 thru 132211 96 Family Violence------------- Claims FS =2thru-TT2-2-1-6 97 Narc. Traf. Task Force------ClaimsT3~i'1-thru-IT2 T On line checks - 50997 On motion by Commissioner Turner, seconded by the County Judge, the Court voted unanimously to approve the Claims as submitted. At 10:50 a.m. the County Judge announced the meeting closed t i j • I f i to the public so that the Court could meet in closed executive session to discuss personnel. At 11:05 a.m. the County Judge announced the meeting open to the public. The County Judge moved to grant the request of the District Attorney and authorized him to hire an attorney at a group 16 step 3 position. The motion was seconded by Commis- sioner Turner. Commissioner Sims commented that he would like to see Mr. Turner hire the attorney at group 16 step 3 position but instead of an automatic six month step increase, he return to the Court to request the step increase. in a show of hands, Commis- sioner Turner and the County Judge voted 'Aye•. Commissioners VOL_[_pAGE 3oi ~t r M Commissioners' Court meeting April 24, 1989 Sims and Wilcox voted 'No' and Commissioner Norton abstained. The County Judge ruled the motion passed. There being no further business to come before the Court, the meeting was adjourned. VO st....,~ a-_...... ..r .~.~..,.,~L.,. re_ u c.,a......._•a:. ..ate,. . i { d 11 The foregoing minutes have been examined and approved in is open Court this the day of , 19~, in Bryan, Brazos County, Texas. R. J Holmgreeff- Gary No n County Judge Commis ner, Precinct 1 02Z Walter W cox-- Commissioner, Precinct 2 - Randy ms Commi sioner, Precinct 3 C / F -t-on urner Commissioner, Precinct 4 94L7f Prank B s e County Clerk , VO PAC 0 3 NBN0 To: Sharon Fairchild. County Auditor Froms R. J. Holmgreen. County Judge REs SON FRON OQGWITIVE BIDDl~ RBQUIREt WM OF IOGL GOYFREW OWE, 5 TOM 262.024(a)(6) Please be advised that on this 1st day of May , 1989, at a Regular Session of Commissioners' Court on which the following members were present: R. J. Holmr-e-Ap" County Judge -Y Norto Gar Commissioner, Pct. 1 Walter Wilcox Commissioner, Pct. 2 Randy Sims Commissioner, Pct. 3 Milton Turner ssioner, Pct. 4 The Commissioners' Court has determined that there is a need to purchase a right of way from Jimmie & Madaleen Weedon for the expansion of Elmo Weedon Road and hereby grants an exemption from the competitive bidding requirement for the purchase of that right of way. as provided in the Local Government Code. Section 262.024(x)(6). The court hereby approves payment for said right of way from the landowners named above in an amount not to exceed 7826.00. ale VOL--L.PAGE-30Y r r_ __e..-~,..y.._.-.•~..u •_-.La.Lw rum.. r. ..n _t `..LS I • r, R. . Holmgreen County Judge Brazos County ATTEST: T tank Boriski, County Clerk Brazos County, Texas • CJD 20 ' s' VO PAGE 30 a rl . State of Texas County of Brazos A Resolution Authorizing Application for Grant To Support Community Crime Prevention WHEREAS, the Governor of Texas, through the Justice Assistance Acts, has a wide range of programs to provide funding for improvements in our criminal justice system; and WHEREAS, in implementing the aforementioned programs, the Governor is making grant funds available for the support of community crime prevention programs; and WHEREAS, Brazos County has a continuing need for a wide range of services to be provided through these programs, NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS COUNTY at its meeting on the 24th day of April, 1989, that: 1. The County Judge of Brazos County, acting in behalf of Brazos County be authorized to make application to the Criminal Justice Division, Office of the Governor, for grant funds to be used for the support of community crime prevention under category 88-AO5; and 2. The County Judge be authorized to accept such grant funds should they be tendered; and 3. This resolution becomes effective upon its adoption. .k, AUDIT AGREEMENT , Phone Billing Examiners, (hereinafter referred to as PBX) agrees to acquire and audit all records issued by any serving telephone company, telephone equipment vendor, or utility company. The Client (identified below) agrees to authorize PBX as its Agent in dealing with the telephone company, equipment vendor, and or utility company by written Letter of Agency. Client Name: BRAZOS COUNTY Address: 300 East 26th Street. Suite 314 City & State: Bryan, Texas 77803-5327 Telephone: (409) 361-4350 If any overcharges are discovered by PBX, the resulting refunds or credits, if any, will be divided in the following manner: Client agrees to pay PBX fifty percent (50X) of all refunds or credits obtained within TEN (10) days from receiving cash or credited bill from the telephone company, equipment vendor, and or utility company in question. PBX shall not participate in any subsequent monthly savings realized by the Client. This agreement is for Telephone & Electric services. If NO REFUNDS or CREDITS are obtained, there is NO FEE for this service. Accepted by: it. J. of green BRAZOS COUNTY Company Brazos County Judge y by IQs Title . to Approved by: `~Ed,~.ra-~L H. R.-Edwards PHONE BILLING EXAMINERS aka PBX Company President 7'$9 Title Date VO PAGE --JOL_ I ,