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HomeMy WebLinkAbout1989-03-20-1000AM-Special• i 1 ` BR.AZOS COUNTY BRYAN. TEXAS AGENDA BRAZOS COUNTY COMMISSIONERS' COURT MEETING MONDAY, MARCH 20, 1989, 10.00 A.M. 01 01 1. Invocation. 2. Pledge of Allegiance. 3. Approval of Auditor's Report. 4. Approval of Treasurer's Report. 5. Consider and take action on lease agreement with the Brazos Valley Art League. 6. Consider and take action on Constable Garcia's request for surplus Sheriff's Department vehicles. 7. Consider and take action on renaming two roads in Precinct 1. 8. Consider and take action on exemption from competitive bidding requirements of local government code, Section 262.024(a)(2) for excavation work at the county landfill. 9. Consider and take action on personnel change of status. 20. Consider and take action on payment of claims. 11. Executive Session to discuss personnel 6252-17(2)(g) and litigation 6252-17(2)(e). 12. Consider and take action on Executive Session. 13. Adjourn. I I 5 R VO PAS r I L t D AT9al O'clock L M MAR 17 M9 FRANK BORISKIE County irk, Br zos County. Bjyan, TX Deputy I • i 11 I COMMISSIONERS' COURT SPECIAL MEETING MARCH 20, 1989 ii A special meeting of the CommissionerV 'Court of Brazos .County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 a.m. . Aonday, March 20, 1989, with the following members of the Court present: R. J. Holmgreen, County Judge, Absent; Gary Norton, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2, Presiding; Randy Sims, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Administrative Assistant Bea Green Secretary to Commissioners Rhonda Seaton Auditor's Office Rebecca Shults Purchasing Agent A. H. Winder County Engineer Travis Nelson District Clerk Sandie Walker Treasurer Louis Garcia Constable Precinct 4 Phyllis Dozier Brazos Center Elizabeth Sharp Bryan/College Station Eagle Alice grown KBTX-TV Kathy Young KBTX-TV Joe Brown KBTX-TV Sherylon Carroll WTAW-KTSR Radio Ramiro Quintero Brazos County Resident Donald Garrett Garrett Engineering L. G. Crum Precinct 3 Resident Charles Robertson Precinct 1 Resident Bubba Hoore The Press Commissioner Sims gave the invocation and lead the pledge of lallegiance. On motion by Commissioner Sims, seconded by Commissioner ! :(Turner, the Court received, approved and ordered filed as ;submitted the Auditor's report for February 1989. A copy of which is attached to and made a part of these minutes. On motion by Commissioner Norton, seconded by Commissioner Turner, the Court received, approved and ordered filed as .submitted the Treasurer's report for February 1984. A copy of i which is attached to and made a part of these minutes. The Court next considered continuation of the lease jagreement between Brazos County and the Brazos Valley Art League !I :for the rental of a portion of the Brazos Center for a term P. L o r' I ~I l Commissioners Court meeting March 2 0, 1989 f beginning March 1, 1989 and ending February 28, 1990. The Brazos ' • I Il valley Art League agrees to pay to.Brazos County the sum of $50.00 monthly rental for use of such space. On motion by Commissioner Wilcox, seco nded by Commissioner Sims, the Court i 11voted unanimously to enter into agreement with the Brazos valley !',,Art League for the rental of a portion of the Brazos Center under i 'the conditions stated above. A copy of the lease is attached i! !Iherto. The Court next heard a request from Constable, Precinct 4, 'Louis Garcia, for authorization to replace one worn out vehicle ';currently costing an excess amount in repairs and replacing it with two vehicles from the Sheriff's Department that were recently replaced. Constable Garcia informed the Court that his ,department had assumed the investigation of several more calls f not previously handled. Commissioner Sims asked the constable • how many vehicles he had currently, whereupon Constable Garcia answered that he had two ( 2) , one of those being the one constantly requiring repairs. On motion by Commissioner Turner, seconded by Commissioner Norton, the Court voted unanimously to authorize Constable Garcia to replace his one vehicle for two ; from the Sheriff's department. The Court next considered renaming four roads in Precinct 1. Commissioner Norton explained the need to vote on each road name change individually by saying that if the Court were to nullify I one then, only that one road would be affected. Commissioner i Norton continued with his explanation by saying that Stousland Road from FM 2154 to the "T' intersection at Stousland would be renamed Wade Road. The land for this road was donated by the Wade family. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the name change. Troop Road would become Capstone Drive at the 11 request of Don Ivey, a land owner on the road. On motion by ,Commissioner Norton, seconded by Commissioner Wilcox the Court ted unanimously to approve the name change. Walton Ranch Road uld become McCrory Road at the request of Mr. McCrory, the only I, I f "r hCommissioners Court meeting March 20, 1989 111and owner along the road. On motion by Commissioner Norton, !!seconded by Commissioner Sims the Court voted unanimously to approve the name change. McCrory Road from McCrory to the "T" !,intersection would become Robertson Road at the request of Mr. !Robertson a landowner on the road. Mr. Robertson had also agreed I~ ,;to assist in maintenance of the road. On motion by Commissioner IrNorton, seconded by Commissioner Sims, the Court voted ?unanimously to approve the name change. The Court next considered a wavier of Competitive Bidding I Requirements as provided in Section 262.024(a)(2). of the Local "Government Code for the purpose of allowing Bob Mitchell, Inc. to perform excavation work at the county landfill. This was necessitated due to the expiration of the contract prior to completion of the project and the necessity to preserve and protect the public health of the residents of Brazos County. On motion by Commissioner Turner, seconded by Commissioner Sims, the Court voted unanimously to approve the Waiver of Competitive Bidding Requirements and authorized the payment of $17,791.80 to Bob Mitchell, Inc, for the necessary work. A copy of the waiver is attached hereto. The Court proceeded to consider the change of status of the following employee. 1 NAME DEPARTMENT REASON f Sandoval, Delfino Brazos Center New Emp P/T I ! On motion by Commissioner Norton, seconded by Commissioner f :Wilcox, the Court voted unanimously to approve the changes as i ,submitted. I .ti J i~ • Commissioners Court meeting March 20, 1989 I The Court next considered the following Claims as submitted iby the County Treasurer for payment: ! • 10 General Fund----------------Claims 129157 thru 129392 20 Road b Bridge Claims 129565 thru 129644 ~I 22 Road & Bridge II------------Claims 129393 thru 129420 26 R & B Debt Service----------Claims 129421 thru 129423 30 Capital Projects & Improvements: Proposition I---------Claims 40 Law Library-----------------Claims 43 Oil & Gas Fund--------------Claims 45 Omnibus Crime Control--------Claims 54 Health Department-----------Claims 55 Foster Care-----------------Claims 60 Payroll---------------------Claims 61 Health & Life Ins-----------Claims L • i 129424 thru 129429 129430 thru 129434 thru 129435 129436 thru 129452 thru 129465 129466 thru 129470 129471 thru 129472 thru 62 Flex Plan-------------------Claims 129473 thru j~ 70 Indigent Health Care--------Claims 129474 thru 129560 94 Victim Assistance Prog------ Claims 129561 thru 129563 ii 97 Narc. Traf. Task Force------Claims 129564 thru On motion by Commissioner Sims, seconded by Commissioner !,Turner, the Court voted unanimously to approve the- Claims as t~ !submitted. At 10:24 a.m. Commissioner Wilcox announced the meeting closed to the public so that the Court could meet in closed At 10:48 a.m. Commissioner Wilcox announced the meeting open j to the public. On motion by Commissioner Norton, seconded by i Commissioner Turner, the Court voted unanimously to approve the request of the County Attorney to hire an attorney at a pay group 1. 1 15 step 3 with no six month step increase. On motion by !Commissioner Norton, seconded by Commissioner Sims, the Court ,executive session to discuss personnel. voted unanimously to approve the request of the Treasurer to 'reclassify a group 5 step 2 position to a group 7 step 2 ,position. On motion by Commissioner Norton, seconded by Commissioner Sims, the Court voted unanimously to approve the request of Commissioner Norton and create the position of iSupervisor for the Court Ordered Restitution and Public Service 'Program to be paid for from the landfill budget. ii it There being no further business to come before the Court, , he meeting was adjourned. VOL___V PAGE--Lt-3 ,1 , The foregoing minutes have been examined and approved in open Court this the day of , 19-, in Bryan, Brazos County, Texas. 44"9L 4 44 . Ho m reen County Judge Walter Wilcox Commissioner, Precinct 2 ' Milton Turner Commissioner, Precinct 4 l,Lta Crt Gary Nor Commiss o er, Precinct 1 Randy Si ms Commissioner, Precinct 3 ~ /licit Q?iLZ- ~ @ Frank Bor sk e County Clerk ,11-~ ' f 1 1 f i 1,1r 1 I . , i 1 1 1 I rt. , li 1 1 VOL PAGE 1 1 ~ • •I jol n FEBRUARY 1989 TREASURER'S REPORT FUND FUND BALANCE INCOMING TOTAL DISBURSEMENTS FUND BALANCE INVESTED 01/31/89 02/28/89 GENERAL FUND 8,046,086.81 709,434.96 8,755,521.77 1,031,800.35 7,723,721.42 7,549,000.00 ROAD & BRIDGE GENERAL 1,153,346.50 88,978.67 1,242,325.17 178,689.15 1,063,636.02 1,053,000.00 BOONVILLE CEMETARY 2,006.27 8.62 2,014.89 1,641.05 373.84 0.00 ROAD & BRIDGE M2 558,371.69 120.47 558,492.16 0.00 558,492.16 530,000.00 C.O. FUNDS 2,914,150.93 18,149.90 2,932,300.83 137,706.81 2,794,594.02 2,681,000.00 C.O.DEBT SERVICE 316,885.56 2,209.67 319,095.23 0.00 319,095.23 319,000.00 PERM.IMPV.DEBT SVC. 1,035,532.27 11,707.99 1,047,240.26 832,871.00 214,369.26 214,000.00 ROAD & BRIDGE DEBT SVC. 240,900.18 4.31 240,904.49 0.00 240,904.49 240,000.00 CAPITAL PROJECTS & IIPV. 1,505,163.63 12,036.66 1,517,200.29 115,167.81 1,402,032.48 1,355,000.00 STATE LATERAL ROAD 173,735.86 2,920.20 176,656.06 0.00 176,656.06 176,000.00 FM & LATERAL ROAD 4,784.47 22.92 4,807.39 0.00 4,807.39 0.00 LAW LIBRARY 82,564.49 503.71 83,068.20 19,088.30 63,979.90 55,000.00 OIL & GAS FUND 321,333.46 12,705.87 334,039.33 8,636.16 325,403.17 725,000.00 OMNIBUS CRIME CONTROL 126.49 9,095.92 9,222.41 0.00 9,222.41 0.00 APPELLATE JUDICIAL SYST. 5,593.40 26.80 5,620.20 0.00 5,620.20 0.00 HEALTH DEPARTMENT 296,778.27 5,872.97 302,651.24 34,586.55 268,064.69 263,000.00 FOSTER CARE FUND 47,207.73 9,632.03 56,839.76 10,431.61 46,408.15 0.00 HEALTH & LIFE INSURANCE 263,120.73 19,359.20 282,479.93 59,720.18 222,759.75 0.00 INDIGENT HEALTH CAf$ 65,600.76 271.95 65,872.71 16,470.69 49,402.02 0.00 TOTAL 17,033,289.50 903,062.82 17,936,352.32 2,446,809.66 15,489,542.66 14,660,000.00 4 i voL_V PAGE-d-r- Me ' 1 STATE OF TEXAS COUNTY OF BRAZOS LEASE AGREEMENT This agreement is made between BRAZOS COUNTY, TEXAS, hereinafter called Lessor, and BRAZOS VALLEY ART LEAGUE, hereinafter called Lessee is as follows: Lessor, the Owner of the Brazos Center, a multi-use building and the adjacent grounds has agreed and does hereby agree, to lease and demise unto Lessee, a portion of the Brazos Center, hereinafter described, upon the following terms and conditions. 1. Lessee shall be entitled to the space allocated to it by the Director of the Center for a term beginning March 1, 1989 and ending February 28, 1990. The space allocated to Lessee is de- scribed in Attachment "A" hereto, which has been signed by the Director of the Center. 2. A. In consideration therefore, Lessee agrees to pay the Lessor on the first day of each calendar month during the term hereof, in advance, the sum of $50 representing the agreed monthly rental for use of such space as herein set forth. B. In addition Lessee has permission to use Concourse and other space needed which has been scheduled with Brazos Center agreement for three art shows per year. Two shows, the Juried Art Show as well as the Nature in Art Show are to be the responsibility of Lessee. At least one other show, the Youth Art Show, has permission to use similar space scheduled with Brazos Center agreement if Lessee has agreed to serve as prime consultants. 3. Lessee agrees to arrange and hang work of local artists on a continual basis in Showcase III. Artists works chosen to be spotlighted are the sole responsibility of Lessee. At least ten artists per year will be featured. 4. Lessor shall furnish all utilities, including gas, water and electricity. 5. Lessee will pay the regular User fees for space used by it, other than space allocated to it under this agreement. 6. Lessor does not provide and will not provide furnishings, custodial care, or maintenance of the space allocated to Lessee under this agreement. 7. Lessee shall take good care of the space allocated to it, reasonable wear and tear only excepted, and shall surrender the premises at the termination of this agreement. 8. Lessee agrees that no improvements to or alterations to the space shall be made without the consent of Lessor in writing. 9. Risk of loss of all property owned by Lessee shall remain with Lessee, it being understood that Lessor will maintain no insurance on such property. Any insurance desired by Lessee on Lessee's property shall be purchased by Lessee at its expense. . VOL J PAGE-Llk- • I • 10. Lessor shall not be liable to Lessee or the Lessee's employees for any damage to person or property caused by the negligent act of Lessor, its agent, servants, or employees or due to the act of any other tenant in the building, or due to any defect or want of repair in any part of the building of which the allocated space forms a part. 11. Lessee agrees to hold Lessor harmless from any and all claims, damages, expenses, including attorney's fees, growing out of or arising from any negligent act on the part of Lessee, its agents, servants or employees. 12. No sign shall be placed at, on, or about the premises by Lessee except with the approval of the Center Director in writing. IN TESTIMONY WHEREOF, the parties to this agreement have hereunto set their hands in duplicate, the day and year written below. BRAZOS COUNTY, TEXAS BRAZOS VALLEY ART LEAGUE PRESI EN , BRAZOS VAL EY ART LEAGUE LESSOR Walter 4fil ox, Presiding LESS -V au-k ,2 0, q e 9 " DATE DATE l I f . i t d ~ vol. ✓ PAGE Iq7 , ASSEMBLY I I ~ I I , 1 f P Dts I I I Ytsneutt !AN _ I MEN i I i I UNLOAOENG ro ~ O a • P, 0 U rl 3 a $4 v E- 4J ,i m cc z 3 m A U F F d H 0 u u a w w 1J d U 4 Q~ M N 0 A m M a m A • 0f MEMO To: Sharon Fairchild, County Auditor From: R. J. Holmgreen, County Judge RE: EKEKPtION FROM COMP'ETITM BIDDING REQUIBHMENPS OF IrOGL GOOERIDOU CODE, SECTION 262.024(a)(2) Please be advised that on this 20th day of March , 1989, at a Regular Session of Commissioners' Court on which the following members were present: { R. J. Holm reen Absent County Judge Gar Norton -LL4 Commissioner, Pct. 1 Walter Wilcox ' Commissioner, Pct. 2 Rand Sims Commissioner, Pct. 3 Milton Turner issioner, Pct. 4 The Commissioners' Court has determined that there was a need to perform excavation work at the county landfill and hereby grants an exemption from the competitive bidding requirement for the following invoice: 9320-03 from. Bob Mitchell, Inc. , as an item made necessary to preserve and protect the public health of the residents of the County, as provided in the Local Government Code, Section 262.024(x)(2). The court hereby approves payment for said work in an amount not to exceed $17,791.30 . als VOL V PAGE /99.....