HomeMy WebLinkAbout1989-02-20-1000AM-Special11D FEa 17 t,1 1: 57
BRAZOS COUNTI~
BRYAN. TEXAS
AGENDA
BRAZOS COUNTY COMMISSIONERS' COURT MEETING
MONDAY, FEBRUARY 20, 1989,10:00 A.M.
1. Consider and take action on the approval of the minutes of
the meetings held on January 17, 1989, January 23, 1989,
and January 30, 1989.
2. Consider and take action on 1988 budget amendment.
3. Consider and take action on the approval of the January
1989 Treasurer's Report.
4. Consider and take action on out of state travel for the
following:
(a) Juvenile Prosecutor in D.A.'s office
(b) County Extension Agent
5. Consider and take action on the awarding of the County De-
pository Contract.
6. Consider and take action on Deputy Constable appointment by
Constable Louis Garcia, Jr. for Precinct 4.
7. Consider and take action on the extension of annual contracts
for Road and Bridge Department on the following:
(a) Road Gravel
(b) Motor Grader Blades
(c) Cold Mix Limestone, Rock Asphalt
8. Consider and take action on personnel change of status.
9. Consider and take action on payment of claims.
10. Adjourn
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COMMISSIONERS' COURT
SPECIAL MEETING
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FEBRUARY 20, 1989
' A special meeting of the Commissioners' Court of Brazos
;County, Texas was held in the Commissioners' 'Courtroom in the
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Courthouse in Bryan, Brazos County, Texas, beginning at 10:00
la.m. on Monday, February 20, 1989, with the following members of
the Court present:
R. J. Holmgreen, County Judge, Presiding;
• Gary Norton, Commissioner of Precinct 1;
Walter Wilcox, Commissioner of Precinct 2;
Randy Sims, Commissioner of Precinct 3;
Milton Turner, Commissioner of Precinct 4;
Frank Boriskie, County Clerk.
The following citizens and officials were in attendance:
L
Ruth McLeod
Carol Palmer
Bea Green
Rhonda Seaton
Rebecca Shults
A. H. Winder
Travis Nelson
Louis Garcia '
Carolyn Nobles
Elizabeth Sharp
Alice Brown
Kathy Young
Sherylon Carroll
Ramiro Quintero
Donald Garrett
Dick Britten
Administrative Assistant
Admin. Asst. to County Judge t
Secretary to Commissioners
Auditor's Office i
Purchasing Agent I`
County Engineer
District Clerk
Constable, Precinct 4
Extension Agent
Bryan/College Station Eagle
KBTX-TV
KBTX-TV
WTAW-KTSR Radio
Brazos County Resident
Garrett Engineering
Brazos County Resident
Commissioner Sims gave the invocation and lead the pledge of
allegiance.
The Court next considered approval of the minutes of the
-'ommissioners' Court meetings held January 17, 1989, January 23,
1989 and January 30, 1989. On motion by Commissioner Sims,
seconded by Commissioner Turner, the Court voted unanimously to
approve the minutes as submitted.
The Court next considered Budget Amendment #27 for the 1988,
•
iwhich will transfer funds between departments to pay for
increases in expenses but will not increase the General Fund
udget. On motion by Commissioner Wilcox, seconded by the County
udge, the Court voted unanimously to approve the budget
mendment as submitted, a copy of which is attached hereto.
On motion by Commissioner Turner, seconded by Commissioner
VO V-PAGE-
issioners' Court meeting February 20, 1989
irims, the Court received, approved and ordered filed as
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1isubmitted the Treasurer's report for January 1989. A copy of
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which is attached to and made a part of these minutes.
III The next matter for consideration by the Court was a
I;written request submitted by the District Attorney requesting
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liapproval for out of state travel for Assistant District Attorney,
~IJuvenile Prosecutor, William Juvrud. Commissioner Sims asked
where it was that the Assistant District Attorney would be going
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as there was no mention of location in the letter submitted by
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the District Attorney. A phone call to the District Attorney's
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'office revealed that Mr. Juvrud would be traveling to Reno,
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,Nevada to attend a seminar on juvenile justice for the dates of
.March 12 through the 15, 1989. Commissioner Sims stated he felt
'la need to evaluate all out of state travel for continuing
!!education and arrive at a procedure for approval of expenses.
On motion by the County Judge, seconded by Commissioner Turner,
Ithe Court voted unanimously to grant the request from the
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;District Attorney and approved payment of out of state travel
iexpense for William Juvrud.
The court next considered a written request submitted by the
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'County Extension Agent requesting approval for out of state
;,travel for Home Economics Agent, Carolyn Nobles. Ms. Nobles
(would be traveling to Honolulu, Hawaii to attend the National
:,Association of Extension Home Economist annual meeting during the
week of September 17 through the 22, 1989. Commissioners Sims
land Norton voiced concern over the long distances some of the
employees were traveling specifically Florida and Honolulu, to
!attend seminars and questioned whether or not the employee should
pay for their air fare expenses. Both Commissioners felt that
It he Court needed to look at the number of out of state travel
equests. Ms. Nobles informed the Court that this was the
ational meeting that was held each year and that this was the
;last year she would served on the Board of Directors. On motion
I~y Commissioner Turner, seconded by Commissioner Wilcox, the
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1. First City National Bank - $112,000 cashiers check -
Ken Telg, Bank Officer
2. United Citizens Bank - $112,000 cashiers check - George
Fairchild, Bank officer
motion by the County Judge, seconded by Commissioner Sims,
a
itor for evaluation and recommendation.
The Court next considered a request from Constable Precinct
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Commissioners' Court meeting February 20, 1989
court voted unanimously to table consideration until a future
ate to allow the Court to gather more information.
The Court next considered the County Depository Contract for
the 1989-1990 biennium. Bids were received from the following
linstitutions:
3. North Carolina National Bank - $112,000 cashiers check
Marvin Zimmerman, Bank Officer
the Court voted unanimously to refer the bids to the County
4, Louis Garcia for approval of the appointment of Harold Grant
Simpson as Deputy Constable Precinct 4. Constable Garcia
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informed the Court that Mr. Simpson had completed the
,requirements for certification. On motion by Commissioner Sims,
seconded by Commissioner Norton, the Court voted unanimously to
I f pprove the request of Constable Garcia for the appointment of
aGrant Simpson as Deputy Constable Precinct 4.
I The next matter for consideration by the Court was extension
iof the annual contracts for the Road and Bridge Department on the
'following items:
(a) Road Gravel
(b) Motor Grader Blades
(c) Cold Mix Limestone, Rock Asphalt
Holland Winder, County Engineer, recommended extension of the
,contracts for a ninety (90) day period until such time as new
bids can be taken. Commissioner Turner moved to accept the
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'recommendation of the County Engineer. The motion was seconded
Commissioner Norton and carried unanimously.
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Commissioners' Court meeting February 20, 1989
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The Court proceeded to consider the change of status of the
(following employees.
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NAME DEPARTMENT REASON
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Snedeker, Sean Road & Bridge Resignation
Meadows, Tammy Tax Office Resignation
Payne, Glendora County Clerk Resignation `
Warner, Richard Sheriff Office New Employee
Reynolds, Stacey D.A. Office Grant New Employee
Aina, Eckroff Anti DWI Grant Step Increase
Jones, Mary Data Processing Promotion
Tijerina, Patricia Data Processing Promotion i
Palasota, Michele Tax Office Transfer
Ayers, Yvonne Tax Office P/T to F/T i
Esparza, Michele D. A. Office Transfer
Simpson, Harrold 361st Dist. Court Transfer
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On motion by Commissioner Sims, seconded by Commissioner Norton,
the Court voted unanimously to approve the changes as submitted.
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The Court next considered the following Claims as submitted
y the County Treasurer for payment:
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10 General Fund----------------Claims 127096 thru 127433 i
20 Road & Bridge CIaims-r26-thru 2 5 i
22 Road & Bridge II------------Claims 127434 thru 127445
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25 Capital Impro. Debt Ser-----Claims 127446 t h r u -11-27-4- 5-0
I~ 30 Capital Projects & Improvements:
Proposition I---------Claims 127451 thru 127457
43 Oil & Gas Fund-------------- Claims 127458 thru
54 Health Department-----------Claims 127471 thru 127480
i 61 Health & Life Ins-----------Claims 127481 thru 127482
94 Victim Assistance Prog------ Claims 127483 thru 127484
95 Comm. Crime Prevention------Claims 287485 thru s
' 97 Narc. Traf. Task Force------Claims 127486 thru 127489 i
1 On motion by Commissioner Turner, seconded by Commissioner
Sims, the Court voted unanimously to approve the Claims as
submitted.
There being no further business to come before the Court,
the meeting was adjourned.
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The foregoing minutes have been examined and approved in
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open Court this the day of PaA d- , 19 , in
' Bryan, Brazos County, Texas.
X66 . .
R. J. o een
County Judge
Waltet-Wilcox
commissioner, Precinct 2
.i
MiltoT
Commissioner, Precinct 4
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Commissioner, Precinct 3
Prank Bor s e
County Clerk
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Gary NorO
Commiss o er, Precinct 1
Aw r
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR TPE 1988 BUDGET YEAR
NO. 27
on this the 20th day of February 1989 at a special meeting of the
Commissioners' Court, the following members were present:
9. J. Holmgreen, County Judge, Presiding
Gary Norton, Commissioner, Precinct 1;
Walter Wilcox, Commissioner, Precinct 2;
Randy Sims, Commissioner, Precinct 3;
Milton Turner, Commissioner, Precinct 4;
Frank Boriskie, County Clerk,
The following proceedings were held:
THAT WHEREAS, on February 20, 1989, the Court heard and
approved a budget amendment for the 1988 budget year for Brazos
County, Texas.
WHEREAS, an emergency expenditure is necessary due to grave
public necessity to meet unusual and unforeseen conditions which
could not be reasonably included in the original budget adopted
Cctober 20, 1987, the following amendment(s) to the original are
hereby authorized, as described on the attached 6 page(s).
ADOPTED AND APPROVED this the 20th day of February 1989
711E COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
11y: 4:~4 4.g~z1'~u•~-~ R. J. Holmgreen, County Judge
original: County Clerk's office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
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audget Amendment / 27 02-20-89
l,ccount No. Department Reason Increase (Decrease)
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10-14-5418 Non-Depart
Reallocation
Maint. Cont. mental
of funds 4,060
' 10-14-5518
Reallocation
Other Misc
of funds 800
10-14-5561
Reallocation
Postage
of funds 16,950
10-14-5610
Reallocation
Telephone
of funds 16,500
10-14-5612
Reallocation
Utilities
of funds 36,100
10-14-.5613
Reallocation
,
Legal Notices
of funds 600
10-14-5626
Reallocation
'pax Collect. fees
of funds 13,850
10-14-8114
Reallocation
Interfund Transfer
of funds 2,400
10-14-5124
Transfer to
Unemployment Ins
other depts
( 14,796)
'.0-14-6110
Transfer to
Property Acq.
other depts
(304,789)
DECREASE TO DEPARTMENT BUDGET $228,225
10-16-5124 85th District
Payment of unem-
Unemp. Ins. Court
ployment claims 50
INCREASE TO
DEPARTMENT BUDGET $50
10-21-6210 County Atty
Reallocation
Off Furn & Equip
of funds 2,750
10-21-8114
To fund Grant
Interfund Transfer
24,600
10-21-5530
Reallocation
Trv. Meals/Lodg.
of funds
(2,750)
10-21-5112
To fund Grant
Other Salaries
(24,600)
NO INCREASE
TO DEPARTMENT BUDGET
10-22-5124 District
Payment of unem-
Unemp. Ins. Attorney
ployment claims 596
10-22-8114
To fund Grants
Interfund transfer
16,500
10-22-5112
To fund Grants
Other Salaries
(16,500)
INCREASE TO
DEPARTMENT BUDGET $596
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Budget Amendment t 27 02-20-89
Account No. Department Reason Increase (Decrease)
10-23-5220 Elections
To accomodate
Elec. Supplies
cost of add.
polling place,
supplies and
services 20,400
10-23-5519
Transfer from
Voter Reg. List
Non-Depart. 1,650
10-23-6222
Transfer from
Other-Equip.
Non-Depart. 270
10-23-5520
Transfer from
Elec. Workers
Non-Depart.
( 6,240)
Y*********** INCREASE TO DE
PARTMENT BUDGET $16,080
11-24-5418 County
Reallocation
Maint. Cont. Auditor
of funds 475
}c-24-5124
Payment of unem-
Unemp. Ins.
ployment claims 18
10-24-5112
Reallocation
Other Salaries
of funds
( 475)
INCREASE TO
DEPARTMENT BUDGET $18
1:-26-6210 Tax Assessor
Reallocation
(4f furn/Equip Collector
of funds S00
.C-26-5124
Payment of unem-
Lnemp. Ins.
ployment claims 7,310
10-26-5611
Reallocation
Ins. & Bonds
of funds
( 500)
•**+****r*** INCREASE TO DEPARTMENT BUDGET $7,310
10-27-6210 Data
Reallocation
Off Furn/Equip Processing
of funds 150
10-27-6212
Reallocation
Computer Equip.
of funds 500
10-27-6215
Reallocation
Computer Software
of funds 1,000
10-27-5647
Reallocation
Software Rental
of funds
( 1,650)
NO INCREASE
TO DEPARTMENT BUDGET
10-28-5612 Brazos
Reallocation
Utilities Center
of funds 4,700
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10-28-6214 Reallocation x
Equip & Materials of funds ( 4,700) ;
NO INCREASE TO DEPARTMENT BUDGET
10-29-5420 Fire To pay additional o
Fire Prot. Protection cost fo prot. by
cities 1,950
INCREASE TO DEPARTMENT BUDGET $1,950
VOL FACE so
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Budget Amendment ! 27 02-20-89
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Account No. Department Reason Increase (Decrease)
10-31-5124
Sheriff
Payment of unem-
1-nemp. Ins.
ployment claims 5,400
10-31-8114
To Fund Grant
rnterfund Transfer
17,610
1C-31-5114
To Fund Grant
TLade
(17,610)
INCREASE TO
DEPARTMENT BUDGET
$5,400
1u-32-5648
Juvenile
Transfer from
TJPC GRANT
Services
Non-Depart
20,000
INCREASE TO
DEPARTMENT BUDGET
$20,000
10-00-4939
Revenue
Tranfer to
to Juv. Serv.
(10,000)
INCREASE TO
DEPARTMENT BUDGET
$10,000
10-34-5123
Environmental Reallocation
Workers Comp
Protection
of funds
2,232
10-34-5124
Reallocation
U:.emp. Ins.
of funds
913
1+)-34-5624
Reallocation
C*)ntract Labor
of funds
( 3,145)
NO INCREA
SE TO DEPARTMENT BUDGET
10-36-5661
JP PCT 4
Increase in autopsies
Autopsies
Place 2
Transfer from
Non-Depart.
10,000
INCREASE TO
DEPARTMENT BUDGET
$10,000
10-38-5118
JP PCT 7-1
Realloction
Extra Help
of funds
255
10-38-6210
Reallocation
off furn/equi
p
of funds
( 255)
NO INCREASE TO DEPARTMENT BUDGET
10-39-5122
JP PCT 1,
Increase in
Group Ins
rates
216
INCREASE TO
DEPARTMENT BUDGET
$216
10-47-8116
Community
Increase in I
HC
To Indigent
Services
Payments
Health
250,000
INCREASE TO
DEPARTMENT BUDGET
$250,000
10-56-6210
Const. Pct 7 Reallocation
Of! furn/equip
of funds
220
10-56-5611
Reallocation
Ins. i Bonds
of funds
( 220)
NO INCRE
ASE TO DEPARTMENT
BUDGET
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Su9get Amendment / 27 02-20-89
A-count No. Department Reason _Increase (Decrease)
10-57-5122 Constable
Reallocation
Grp. Ins. Pct. 1
of funds
108
10-57-5123
Reallocation
Workers Comp.
of funds
93
10-57-6210
Reallocation
off. furn/equip
of funds
( 201)
NO INCREASE
TO DEPARTMENT BUDGET
10-70-5124 Buildings
Payment of une
m-
Unemp. Ins b Yards
ployment claim
s 416
10-70-5310
Increase in
Rep/Maint. Bldg & Gro
expenses
32,279
-10-70-5615
Increase in
Equip rent/lease
expenses
467
1U-70-5624
Increase in
Contract Labor
expenses
1,400
10-70-5670
Increase in
Uniform Rental
expenses
601
10-70-6217
Increase in
Eq.-bldg b maint.de
expenses
738
10-70-5217
Reallocation
janitor supplies
of funds
( 3,731)
10-70-5222
Reallocation
Misc supplies
of funds
( 11695)
10-70-5418
Reallocation
Maint Contracts
of funds
( 2,051)
10-70-5530
Reallocation
Trav Meals/Lodging
of funds
( 2,527)
INCREASE TO DEPARTMENT BUDGET
$25,897
10-81-5122 JP PCT 2
Increase in
Group Ins
rates
216
10-81-5610
Increase in
Telephone
expenses
200
10-81-5612
Increase in
Utilities
expenses
200
10-81-5530
Reallocation
Trav Meals/Lodging
of funds
( 216)
10-81-5530
Reallocation
off furn/equip
of funds
( 400)
NO INCREASE
TO DEPARTMENT B
UDGET
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Budget Amendment # 27 02-20-89
Account No. Department Reason Increase (Decrease)
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10-84-5122
Constable
Increase in
Group Ins.
Pct. 2
ins. rate*s
108
10-84-5123
Increase in
Workers Comp
rates
93
INCREASE TO
DEPARTMENT BUDGET
$201
10-85-5110
Constable
Increase not
Elect & App
Pct. 3
budgeted
154
10-85-5122
Increase not
Group Ins.
budgeted
108
10-85-5123
Increase not
Workers Comp
budgeted
99
INCREASE TO
DEPARTMENT BUDGET
$361 ********rtrr
10-86-5110
Constable
Increase not
Elect & App
Pct. 5
budgeted
154
IV-86-5121
Increase not
Soc. Sec.
budgeted
15
10-86-5123
Increase not
Workers Comp
budgeted
100
INCREASE TO
DEPARTMENT BUDGET
$377 rrtr+rrrrrrr
13-87-5210
Purchasing
Reallocation
Office supplies
of funds
440
1~-67-5510
Reallocation
Conf. Fees/Membships
of funds
80
10-87-5110
Reallocation
Elected & Appoi
nted
of funds
( 520)
NO INCREASE
TO DEPARTMENT BUDGET *********rrr
20-40-5210
Road &
Reallocation
Off Supplies
Bridge
of funds
2,063
20-40-5310
Reallocation
Rep/Maint.Bldg.
Gro
of funds
29,675
20-40-5455
Reallocation
Diesel
of funds
9,811
2(-40-5710
Reallocation
R&B Supplies
of funds
12,664
20-40-5730
Reallocation
R&B Maint
of funds
154,045
20-40-5731
Reallocation
Blades
of funds
1,215
20-40-6372
Reallocation
R&B Bldg
of Ifunds
31,016
20•-40-6220
Reallocation
R&B Equip
ofj funds
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(198,942)
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Budget Amendment 1 27 02-20-89
Account No. Department Reason Increase (Decrease)
20-40-6230 Reallocation
Major R&B Projects of funds ( 41,547)
NO INCREASE TO DEPARTMENT BUDGET
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BUDGET AMENDMENT NO. 27 - 1988 BUDGET
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Budget support information on funds transferred from Non Departmental to
other departments:
10-14-5124 - Unemployment Insurance:
16
- 85th District Court
$ 50
22
- District Attorney
596
24
- Auditor
18
26
- Tax Office
7,310
31
- Sheriff
5,400
34
- Envircumemt Prot.
913
70
- Building & Grounds
416
84
- Constable, Pct. 2
93 (This was to cover Workers' Comp. not
Unemployment Ins.)
Bra
zos County does not pay Unemployment Insurance on all of the employees.
It
is paid as a reimbursement to TEC only on Claims submitted and approved.
All
funds to cover
Unemployment payments are budgeted under Non
Departmental and transferred to the respective Department that has a claim
of
a former employee app
roved.
P9-14-6110 - Property Ac
quisition:
23
- Elections
$ 16,080 - Overrun of election expenses
29
- Fire Protection
1,950 - Overrun on City fire calls
36
- JP Pct 4, P1. 2
10,000 - Autopsies
47
- Community Support
250,000 - Increase to Indigent Health
57
- JP, Pct. 1
216 - Increase in Group Insurance
70
- Building & Yards
25,481 - Renovation of Co. Agents Off.
81
- JP Pct 2
216 - Increase in Group Insurance
84
-.Constable, Pct. 2
108 - Increase in Group Insurance
85
- Constable, Pct. 5
377 - Various accounts, see amendment
Funds were transferred
from this department in order not to increase the
General Fund Budget.
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1989
TREASURER'S
REPORT
PURR
PUtm BALANCE
I1R70lDQND
TOTAL
DISBURSEMENTS
FUND BALANCE
DIVESTED
12/31/88
01/31/89
GENERAL POND
5,151,653.01
3,766,773.64
8,917,926.65
871,839.84
6,046,086.81
7,946,000.00
ROAD & BRIDGE GERM
494,764.71
820,711.71
1,315,476.42
162,129.92
1,153,346.50
1,101,000.00
BOONVILLE CEMETARY
2,020.89
31.52
2,052.41
46.14
2,006.27
0.00
ROAD S BRIDGE N2
556,489.87
1,881.82
558,371.69
0.00
558,371.69
530,000.00
C.O. FUNDS
3,112,376.11
10,615.33
3,122,991.44
208,840.51
2,914,150.93
2,871,000.00
C.O.DEBT SERVICE
85,397.37
231,488.19
316,885.56
0.00
316,885.56
316,000.00
PERM.IMPV.DEBT SVC.
439,017.00
596,515.27
1,035,532.27
0.00
1,035,532.27
1,035,000.00
ROAD & BRIDGE DEBT SVC.
240,300.68
599.50
240,900.18
0.00
240,900.18
240,000.00
CAPITAL PROJECTS 6 1!0'V.
1,541,811.86
54,191.61
1,596,003.47
90,839.84
1,505,163.63
1,360,000.00
SPATE LATERAL ROAD
173,647.43
88.43
173,735.86
0.00
173,735.86
173,000.00
FM & LATERAL ROAD
4,759.57
24.90
4,784.47
0.00
4,784.47
0.00
LAW LIBRARY
82,289.25
1,760.94
84,050.19
1,485.70
82,564.49
75,000.00
OIL & GAS FUND
315,036.78
12,632.95
327,669.73
6,336.71
321,333.46
250,000.00
OMNIBUS CRIME CONTROL
19,938.43
9,491.49
29,429.92
29,303.43
126.49
0.00
APPELLATE JUDICIAL SYST.
5,081.73
511.67
5,593.40
0.00
5,593.40
0.00
HEALTH DEPARTMENT
320,886.37
9,626.03
330,512.40
33,734.13
296,778.71
267,000.00
FOSTER CARE FUND
49,203.22
12,530.60
61,733.82
14,526.09
47,207.73
0.00
HEALTH & LIFE INSURANCE
279,101.27
73,545.32
352,646.59
89,525.86
263,120.73
0.00
INDIGENT HEALTH CARE
68,939.98
357.20
69,297.18
3,6%.42
65,600.76
0.00
TOTAL
12,942,715.53
5,602,878.12
18,545,593.65
1,512,304.15
17,033,289.50
16,164,000.00
t
I
i
1
i
VOL--- V_pAGE_.1,a
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