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Home My WebLink About1988-11-28-1000AM-Special• i. of r . ELI 1;27 23 L;110 07 BRAZOS COUNTY WO ' BRYAN. TEXAS IENDA FOR COMMISSIONERS' COURT MEETING - MONDAY, NOVEMBER 28, 1988, 10:00 A.M. 1. Request from Kathy Bice from the Brazos Animal Shelter to address Commissioners' Court. 2. Consider and take action of appointment to the Board of Managers of the Brazos County Emergency Communications District (9-1-1). 3. Approval of the minutes of the meetings held on September 13, 1988, September 29, 1988, October 3, 1988, October 10, 1988 and October 17, 1988. 4. Consider and take action on the awarding of the contract for the construction of Elmo Weedon Road and authorize the payment thereof. 5. Consider and take action on increase in 1988 landfill budget and change in operation. 6. Consider and take action of the extension of the following annual contracts for the Road and Bridge Department: • (a) Asphalt Paving Oil Products (b) Concrete (c) Hydrated Lime (d) Asphalt Hot Mix (e) Flexible Base (f) Aggregate (g) Oversized Limestone Rock 7. Consider and take action on budget amendments. 8. Approve Treasurers Report. 9. Consider and take action on personnel change of status. 10. Payment of claims. 11. Executive Session to discuss Personnel 6252-17, Section 2(g). 12. Consider and take action on Executive Session. 13. Adjourn V0!- :%or V 't -1 r • i COMMISSIONERS' COURT SPECIAL MEETING NOVEMBER 28, 1988 i 0 `I A special meeting of the Commissioners' Court of Brazos I (County, Texas was held in the Commissioners' Courtroom in the I•Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 ~ia.m. on Monday, November 28, 1988, with the following members of tithe Court present: ii R. J. Holmgreen, County Judge, Presiding; Bill J. Cooley, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Billy E. Beard, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. Ij The following citizens and officials were in attendance: :i Ruth McLeod Administrative Assistant i! Rosalie Todaro Auditor's Office A. H. Winder County Engineer i Travis Nelson District Clerk Terri White Deputy Treasurer Ross Netherly Bryan/College Station Eagle Alice Brown KBTX-TV Kathy Young KBTX-TV I Ramiro Quintero Brazos County Resident Gary Norton County Comm. Pct. 1 elect Kathy Bice Brazos Animal Shelter Dick Britten Brazos County Resident A. P. Boyd Young Brothers The Court recognized Kathy Bice, representative of the 'jBrazos county Animal Shelter who Y presented a plaque to County ('Judge Holmgreen for his eight years of service on the Board of I . '!Directors of the Animal Shelter. u jl On motion by Commissioner Turner, seconded by Commissioner 11Wilcox, the Court voted unanimously to reappoint Judge Holmgreen it to another two year term to the Board of Managers of the Brazos IlCounty Emergency Communications District (911) to run from ~IDecember 7, 1988 to December 6, 1990. i I1 The Court next considered approval of the minutes of the Commissioners' Court meetings held September 13, 1988, September 1!29, 1988, October 3, 1988, October 10, 1988 and October 17, 1;1988. On motion by Commissioner Turner, seconded by Commissioner Cooley, the Court voted unanimously to approve the minutes as I (submitted. i P' i • " r !Commissioners' Court meeting November 28, 1988 The Court next considered awarding the contract for the I i construction of Elmo Weedon Road. Bidders- 1. 2. 3. 4. 5. 6. Young Brothers, Inc. Glenn Fuqua Downing Brothers Bob Mitchell, Inc. Dean & Keng Paving SCI Construction, Inc. Holland Winder, County Engineer, recommended j acceptance of the low bid submitted by Young Brothers, Inc. of Bryan with a base bid of $444,811.10 and Alternate "A" for $63,720.00 for a total contract amount of $508,531.10. On motion by Commissioner Beard, seconded by Commissioner Cooley, the Court voted unani- mously to accept the recommendation of the i County Engineer and award the contract to i Young Brothers, Inc. of Bryan and to fi authorize payment thereof. A copy of the bid tabulation is attached hereto and made a I part of these minutes. ; The Court next considered Budget Amendment #23, which would is .ncrease the budget for the Environmental Protectionl Department ind the General Fund Budget by $18,650.00. On motion by ;ommissioner Beard, seconded by Commissioner Wilcox, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. On motion by Commissioner Beard, seconded by Commissioner Wilcox, the Court voted unanimously to extend the following contracts that expired November 15, 1988 to February 15, 1989: Bid Request No. 87-397 Bid Request No. 87-391 Bid Request No. 87-390 Rid Request No. 87-389 Bid Request No. 87-350 Bid Request No. 87-357 Bid Request No. 87-402 Asphalt Paving Oil Products Concrete Hydrated Lime Asphalt Not Mix Flexible Base Aggregate Oversized Limestone Rock The Court next considered Budget Amendment #22, which would C~ reallocate funds budgeted for the Brazos Center, the Treasurer's jDepartment, the office of the Constable in Precinct 7, Adult jProbation and increase the budget for Fire Protection by $31,124.00, thus also increasing the General Fund Budget by a like amount. On motion by Commissioner Beard, seconded by Commissioner Cooley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached (hereto. V VOL ~r I } tea. Commissioners' Court meeting November 28, 1988 r 't 1 On motion by Commissioner Turner, seconded by Commissioner Beard, the Court received, approved and ordered filed as submitted the Treasurer's report for October 1988. A copy of which is attached hereto. I 11following employees: it 1i NAME II The Court proceeded to consider the change of status of the Scott, Terrie Besa, Loretta Felton, Lawrence Bryant, Troy III Lyon, John Svrcek C' d 10 General Fund----------------Claims 121157 thru 121671 20 Road & Bridge---------------Claims 121863 thru 122099 22 Road & Bridge II------------Claims 121672 thru 121701 30 Capital Projects & Improvements: DEPARTMENT Sheriff Office Juvenile Serv. Juvenile Serv. Juvenile Serv. Sheriff office in Y Tax Office Step increase I, 110n motion by Commissioner Turner, seconded by Commissioner Beard, tithe Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted I` 11by the County Treasurer for payment: VOL V- Proposition I---------Claims 40 Law Library-----------------Claims 43 Oil & Gas Fund--------------Claims 53 Voter Registration----------Claims 54 Health Department-----------Claims 61 Health & Life Ins-----------Claims 70 Indigent Health Care--------Claims 72 Bail Bond Board-------------Claims 90 Community Services Off------Claims 91 Juvenile Comm. Grant--------Claims 94 Victim Assistance Prog------ Claims 95 Comm. Crime Prevention------Claims 96 Family Violence-------------Claims 97 Narc. Traf. Task Force------Claims On line checks - 46681 121702 121710 121718 121739 121741 121755 121759 121851 121852 121855 121856 121857 121858 121859 REASON Resignation New Emp P/T New Emp P/T New Emp P/T Transfer thru 121709 thru 121717 thru 121719 thru 121740 thru 121754 thru 121758 thru 121850 thru thru 121854 thru thru thru thru thru 121862 On motion by Commissioner Beard, seconded by Commissioner Cooley, the Court voted unanimously to approve the Claims as submitted. i At 10:28 a.m. the County Judge announced the meeting closed to the public so that the Court could meet in closed executive session to discuss personnel. At 10:35 a.m. the County Judge announced the meeting open to the public and informed those in attendance that no action would be i taken on the closed session. I 12 ~I 'v I 1 r """._-.+._._r. • 1 1 1•' I I I .I r I I.R I.. I /T I YI IP Ild I :J I • IO + ~.~r~ w ' . ' 1 4 Commissioners' Court meeting November 28, 1988 1 There being no further business to come before the Court, the f • ~ 40 1 • meeting was adjourned. V0.@ PAGE 5 C - C ) BID TABULATION PAGE I OF 2 ELMO WEEDON ROAD 3'00 PM NOV 18,1988 BRA20S CO COMMISSIONER'S COURTROOM r i i1 i r 17. 18. 19. 20. 24' RCP Culvert 18' RCP Culvert 15' RCP Culvert Salvage and Re-use CMP $ S S S 19.00 14.00 12.00 10.00 S S S S 1,110.00 1,470.00 3,480.00 1,750.00 S S S S 18.00 12.00 10.00 7.00 S S S S 1 620.00 1,160.70 2,900.00 1 225.00 S S S S 21.00 17.20 14.50 8.65 S 'S S S 1,890.00 1,806.00 4,205.00 1,513.75• S S S S 26.00 21.00 18.00 8.00 S S S S 2,340.00 2,205.00 5,220.00 1,400.00 S 0.00 S 20.00 S 15.00 S 10.00 S S S S 1,300.00 2,100.00 4,350.00 1,150.00 S S S 1 29.55 22.60 17.57 14.57 S S S S 2,65450 2,37200 5,095.30 2,54475 e S 21. 24' Culvert Safety End Treatment S 400.00 S 1,400.00 S 350.00 S 2,100.00 S 330.00 S 1,980.00 $ 450.00 S 2,700.00 51,000.00 S 6,030.00 S 713.15 S 1,88250 22. 18' Culvert Safety End Treatment _ S 300.00 S 2,400.00 S 250.00 $ 2,000.00 S 250.00 S 2,000.00 S 400.00 S 3,200.70 $1,000.00 S 8,000.00 S 206.32 S 1,65056 23. 15' Culvert Safety End Treatment $ 150.00 $ 5,000.00 S 225.00 S 4,500.00 S 235.00 $ 4,700.00 S 375.00 S 7,500.00 $1,000.00 S 20,000.00 S 157.74 S 3,IS4.80 24. CMP Culvert Safety End Treatment S 200.00 S 2,000.00 S 215.00 S 2,250.00 S 260.00 S 2,600.00 S 175.00 S 1,750.00 $1,000.00 S 10,000.00 S 279.60 S 1,79600 ~tt 25. NOT USED 26. Traffic Signs Posts 6 Mounting Hardware $ 220.50 S 2,425.50 S 250.00 S 2,750.00 S 270.00 S 2,970.00 S 275.00 S _ 3,015.00 S 100.00 S 1.iCO.00 S 317.58 S 3,49338 27. Trench Safety Systems S 1.00 S 275.00 S 5.00 S 1,375..00 S 5.00 S 1,375.00 S 18.00 S 4,950.00 S 10.00 S 1,750.00 S 1.27 S 34425 28. Relocate Existing Mail Boxes with Pavement Turn-out S 200.00 S 5,000.00 S 570.00 S 14,250.00 $ 650.00 S 16,250.00 S 500.00 S 12,500.00 S 600.00 S 15,000.00 S 488.72 S 12,11800 BASE 610 TOTAL '(Excludes Stem 8) $467,311.10 (444.811.10✓ $462,100.00 $526,158.05 $588,150.20 6•`S713.510.00 (727,S70.00) $920,91582 T°-M DESCRIPTION YOUNG BROTHERS, INC. GLENN FUQUA DOWNING BROTHERS 808 MITCHELL, INC. DEAN 6 KENG PAYING SCI CONSTRUCTION, INC. i0 Price Total Price Total Price Total Price Total Price Total Price Total 1. Prepare R-O-W (Demolition, Clear 6 Grub) S 150.00 S 23,250.00 S 105.00 S 16,275.00 S 356.00 S 55,257.50 S 200.00 S 31,000. CO S 100.00 S 15,500.00 $ 528.13 S 81,860.15 1. Reclamation of Abandoned R-O-W Mobiliz- 51,200.00 S 15,200.00 S 933.00 S 19,593.00 S 146.00 S 3,066.00 S 600.00 S 12,600.00 $ 100.00 S 4,200.00 $1,692.30 S 35,538.30 ation and Construction Barricades 3. Common Road Excavation S 0.93 S 32,829.00 S 1.10 S 38,830.00 S 1.14 $ 40,242.00 S 0.95 $ 33,535.00 S 3.00 S10S,900.00 S 3.53 $124,609.00 4. Common Road Embankment S 0.93 S 14,991.60 S 1.00 S 16,120.00 S 1.14 S 18,376.80 S 1.10 $ 17,732.00 S 1.00 S 16,110.00 S 2.74 S 44,16880 S. Remove and Stockpile Existing Surface $ 0.25 S 7,000.00 S 0.25 S 7,000.00 S 0.42 S 11,760.00 S 0.31 S 8,960.00 S 1.00 S 28,000.00 S 1.19 S 33,320D0 Course and Base 6. Place d Compact Existing Base (Max. 3' S 0.35 S 18,410-00 S 0.35 $ 18,410.00 S 0.42 S 22,092.00 S 0.35 S 18,410.00 S 0.50 S 26,300.00 S 0.69 S 36,294 D0 -Compacted Depth) 7. 5' Depth Flexible Base Compacted In-Place S 1.72 5143,012.00 S 2.78 $146,228.00 S 3.19 5161,194.00 $ 3.30 $173,580.00 S 4.00 $210,400.00 S 4.38 5230,38800 •8. Additional Flexible Base Compacted h-Place S 15.00 S 22,500.00 S 18.00 S 27,000.06 S 24.00 S 36,000.00 S 17.00 S 25,500.00 S 72.00 S 18,000.00 $ 16.53 S 14,795.00 9. Two Course Surface Treatment (Prime, Tack S 1.34 S 56,548.00 S 1.60 S 67,520.00 S 1.40 $ 59,080.00 S 2.70 $113,940.-00 S 1.50 $ 63,300.00 S 1.80 S 75,96000 and Aggregate) 10. Install 5' Concrete Drive E Relocate $1,000.00 S 1,000.00 53,220.00 S 3,220.00 $1,800.00 S 1,800.00 $1,500.00 S 1,500.00 S 500.00 S 500.00 $3,849.93 $ 3,849.93 Cattle card 11. Temporary Road Section Sta(-) 0+59 to 6+00 52,000.00 S 2,000.00 52,702.00 S 2,7 02.00 52,700.00 S 2,700.00 $4,000.00 S 4,000.00 S 500.00 S 500.00 $2,363.13 S 2,363.13 12. Culvert Structure No. 1 $5,600.00 S 5,600.00 $6,172.00 S 6,172.00 S8,400.00 $ 8,400.00 $6,000.00 S 6,000.00 $5,000.00 S 5,600.00 $19,454.50 S 19,454.50 13. Culvert Structure No. 2 522,000.00 f 22,000.00 $21,500.00 S 21,500.00 524,200.00 S 24,200.00 $29,740.00 S 29,740.00 563,000.00 S 63,000.00 S50,D63.45 S 50,06245 I + 14. Culvert Structure No. 3 519,500.00 f 39,000.00 $18,500.00 5 37,000.00 $20,600.00 S 41,200.00 $24,393.60 S 48,781.20 $32,000.00 S 64,000.00 541,872.53 S 83,747.D6 j 15. Culvert Structure No. 4 511,000.00 S 17,000.00 $16,500.00 $ 16,500.00 $18,800.00 S, 18,800.00 529,616.00 S 29,676.00 $30,000.00 S 30,000.00 $37,160.14 S 37,16014 I 16. Culvert Structure No. 5 $9,000.00 S 9,000.00 $8,800.00 S 8•,800.00 S10,100.00 S 10,100.00 512,500.00 S 12,500.00 $22,000.00 S 22,000.00 323,911.32 S 23,91732 2 ~I i! + I 1 ~I I+ ALTERNATE A - 6' Lime Stabilized Subgrade S 80 S 63,720.00 S 2.01 S 71,154.00 S 1.90 S 67,160.00 S 2.65 S 93,810.00 S 2.00 S 70,800.00 S 2.21 $ 78,23400 0 b M 1. fi ,y 'a _ r BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR•THE 1988 BUDGET YEAR NO. 23 On this the 28th day of November 1988 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Bill J. Cooley, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Billy E. Beard, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on November 28, 1988, the Court heard and approved a budget amendment for the 1988 budget year for Brazos County, Texas. WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 20, 1987, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 28th day of November 1988 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: R. J. Holmgreen, County Judge Original: County Clerk's office and attached to the original budget Copies: County Auditor County Treasdref Commissioners' Court Minutes Budget Amendment File Gl d a, ® t. V PAG • Budget Amendment # 23 11-28-88 Account No. Department Reason Increase (Decrease) 10-34-5270 Landfill Budget Increase Landfill supp. 750 10-34-5413 Budget Increase Rep/Maint.-Vehicle 4,400 10-34-5415 Reallocation of Gas/Oil/Lubricants funds 500 10-34-5611 Reallocation of Insurance & Bonds funds 404 10-34-5652 Budget Increase Hauling Pct. 2 1,500 10-34-5653 Budget Increase Hauling Pct. 3 6,000 10-34-5654 Budget Increase Hauling Pct. 4 6,000 10-34-5510 Reallocation Conf. Fees/Memberships of funds ( 500) 10-34-6222 Reallocation Other Equipment of funds ( 4) 10-34-6223 Reallocation .:and Tools of funds ( 400) INCREASE TO DEPARTMENT BUDGET $ 18,650 INCREASE TO GENERAL FUND BUDGET $18,650 * t J } t. t~t • PAC i o. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1988 BUDGET YEAR NO. 22 On this the 28th day of November 1988 at a special meeting of the Commissioners' Court, the following members were present: R. J. Holmgreen, County Judge, Presiding Bill J. Cooley, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Billy E. Beard, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on November 28, 1988, the Court heard and approved a budget amendment for the 1988 budget year for Brazos County, Texas. WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 20, 1987, the following amendment(s) to the original are hereby authorized, as described on the attached 2 page(s). ADOPTED AND APPROVED this the 28th day of November 1988 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: R. J. Holmgreen, County Judge Original: County.Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes Budget Amendment File • I r .r~ • Budget Amendment # 22 11-28-88 Account No. Department Reason Increase (Decrease) 10-28-5511 Brazos Center Reallocation Print/Filming of funds 500 10-28-5310 Reallocation Rep/Maint/bldg/grnds of,funds ( 500) NO INCREASE TO DEPARTMENT BUDGET 10-25-6210 Treasurer Reallocation off furn/equip of funds 50 10-25-5611 Reallocation Insurance/Bonds of funds ( 50) NO INCREASE TO DEPARTMENT BUDGET 10-56-5518 Constable Reallocation Other Misc. Pct 7 of funds 300 10-56-5415 Reallocation Gas/Oil/Lubricants of funds 500 10-56-5530 Reallocation Travel/Meals/Lodging of funds ( 800) NO INCREASE TO DEPARTMENT BUDGET 10-33-6210 Adult Prob. Reallocation Off Furn/Equip of funds 500 10-33-5412 Reallocation Rep/Maint/Off equip of funds ( 500) NO INCREASE TO DEPARTMENT BUDGET 10-29-5421 Fire Prot. Increase to Millican VFD Budget 3,890.50 10-29-5422 Increase to Precinct 1 Budget 3,890.50 10-29-5423 Increase to Precinct 2 Budget 71781.00 10-29-5424 Increase to Precinct 3 Budget 7,781.00 10-29-5425 Increase to Precinct 4 Budget 7,781.00 INCREASE TO DEPARTMENT BUDGET $31,124 INCREASE TO GENERAL FUND BUDGET $31,124 r T. VOA ✓ PAGr It j OCTOBER TREASURER'S REPORT FUND FUND BALANCE INCO ING TOTAL DISBURSE11 NPS FOND BALANCE INVESTED 9/30/88 10/31/88 GENERAL FUND 6,243,891.81 414,255.90 6,658,147.71 952,269.61 5,705,878.10 5,827,000.00 ROAD & BRIDGE GENERAL. 818,934.11 43,322.62 862,256.73 164,565.65 697,691.08 700,000.00 BOONVILLE CEMETARY 6,494.88 16.58 6,511.46 4,373.39 2,138.07 0.00 ROAD 8 BRIDGE 12 536,979.75 3,481.81 540,461.56 0.00 540,461.56 530,000.00 C.O. FUNDS 3,644,072.01 33,771.46 3,677,843.47 270,571.74 3,407,271.73 3,395,000.00 PERN.IMPV.DEBT SVC. 362,173.79 3,397.78 365,571.57 0.00 365,571.57 365,000.00 ROAD & BRIDGE DEBT SVC. 234,819.42 3.76 234,823.18 0.00 234,823.18 234,000.00 CAPITAL PROJECTS 6 DTV. 1,610,588.02 9,026.83 1,619,614.85 43,045.00 1,576,569.85 1,560,000.00 SPATE LATERAL ROAD 150,717.83 3.29 150,721.12 0.00 150,721.12 150,000.00 FN 6 LATERAL ROAD 4,692.63 21.54 4,714.17 0.00 4,714.17 0.00 LAW LIBRARY 80,562.36 783.24 81,345.60 860.90 80,484.70 79,000.00 OIL & GAS FUND 339,000.66 14,120.93 353,121.59 6,612.68 346,508.91 300,000.00 OMNIBUS CR.DM CONTROL 19,659.91 12,134.81 31,794.72 33,363.41 (1,568.69) 0.00 APPELLATE JUDICIAL SYST. 16,353.56 75.07 16,428.63 0.00 16,428.63 0.00 HEALTH DEPARTMENT 411,411.50 4,997.70 416,409.20 42,119.65 374,289.55 342,000.00 FOSTER CARE FUND 53,016.16 5,706.88 58,723.04 7,759.54 50,%3.50 0.00 HEALTH S LIFE INSURANCE 219,583.59 73,557.86 293,141.45 29,219.42 263,922.03 0.00 INDIGENT HEALTH CARE 104,307.36 364.02 104,671.38 53,727.80 50,943.58 0.00 TOTAL 14,857,259.35 619,042.08 15,476,301.43 1,608,488.79 13,867,812.64 13,482,000.00 VO PAGE r f 1 1 • I, i~ 1 I • The foregoing minutes have been examined and approved in opel Court this the day of---4& 19P_, in Bryan, Brazos County, Texas. o green County Judge Walter Wilcox Commissioner, Precinct 2 IZ) tMiltbW Turnerr Frank Commissioner, Precinct 4 County Clerk e ' 0- I 'VOL SAGE /3 Bill J. Cooley Commissioner, Precinct 1