HomeMy WebLinkAbout1988-10-31-1000AM-Special. .i..
1908 OCT 2a M 9 10
BR.AZOS COUNTY .
l1,Ui►,~a~«~•Y
BRYAN. TEXAS
AGENDA FOR COMMISSIONERS' COURT MEETING - MONDAY, OCTOBER 31, 1988, 10:00 A.M.
1. Approval of the minutes of the meeting held on September
12, 1988.
2. Consider and take action on budget amendments.
3. Consider and take action on Public Health Agreement bet-
ween Brazos County, City of Bryan and City of College
Station.
4. Consider and take action on the appointment of Cherry
Hickson as Alternate Judge in Precinct 39.
5. Consider and take action of exemption from competitive
bidding requirements of local government code, Section
262.024(a)(7)(D) for a Disk Drive for Data Processing.
6. Discuss Operation Maintenance Agreement of sites 5 and
6 of the Big Creek Water Shed with the USDA Soil Con-
servation District.
7. Consider and take action on request for authorization to
purchase a .25 acre tract of land from Reinhardt F.
Tielke for right-of-way on Elmo Weedon Road in Precinct
3 and the associated legal fees.
8. Discuss Preliminary Plat of Hopes Meadows Subdivision in
Precinct 1 - Owner/Developer - Dana Dickens.
V'% k's R9, ~
9. Consider and take action on acceptance of Sand7GA-,e-_-k Sub-
division and Grapevine Subdivision for maintenance in
Precinct 4 - Developer - C. J. Porterfield.
10. Consider and take action on personnel change of status.
11. Payment of claims.
12. Executive Session to discuss Personnel 6252-17, Section
2(g).
13. Consider and take action on Executive Session.
14. Adjourn
'r
^^r-T~7C ;s--•-'T-R _ °l'~1~rr-r---.-..~-~--TRTa'+T.~
p
,r
ly /
l
i ~
COMMISSIONERS' COURT
SPECIAL MEETING
OCTOBER 31, 1988
nil
A special meeting of the Commissioners' Court of Brazos
county, Texas was held in the Commissioners' Courtroom in the
i
Courthouse in Bryan, Brazos County, Texas, beginning at 10:00
a.m. on Monday, October 31, 1988, with the following members of
:he Court present:
R. J. Holmgreen, County Judge, Presiding; i
Bill J. Cooley, Commissioner of Precinct 1;
Walter Wilcox, Commissioner of Precinct 2;
Billy E. Beard, Commissioner of Precinct 3;
Milton Turner, Commissioner of Precinct 4;
Frank Boriskie, County Clerk.
The following citizens and officials were in attendance:
•
Ruth McLeod
Administrative Assistant
Carol Palmer
Admin. Asst. to County Judge
Bea Green
Secretary to Commissioners
Rosalie Todaro
Auditor's Office
Rebecca Shults
Purchasing Agent
A. H. Winder
County Engineer
Sandie Walker
Treasurer
Karen McQueen
County Clerk's Office
Ross Netherly
Bryan/College Station Eagle
Alice Brown
KBTX-TV
Jon Nopper
KBTX-TV
Sherylon Carroll
WTAW-KTRS Radio
Ramiro Quintero
Brazos County Resident
Randy Sims
Candidate County Comm. Pct. 3
Duane Garner
Soil Conservation Service
Jay Dickens
Hopes Meadows Subdivision
Dana Dickens
Hopes Meadows Subdivision
The court first considered approval of the minutes of the
(Commissioners' Court meeting held September 12, 1988. On motion
by Commissioner Turner, seconded by Commissioner Wilcox, the
lCourt voted unanimously to approve the minutes as submitted.
iI The Court next considered Budget Amendment #21, which would
I
reallocate funds budgeted for the office of the Veterans Service
Officer and increase the General Fund budget by $25.00. On
motion by Commissioner Beard, seconded by Commissioner Turner,
the Court voted unanimously to approve the budget amendment as
(submitted, a copy of which is attached hereto.
I The Court next considered entering into a joint venture
agreement with the cities of Bryan and College Station for the
purpose of administrating and enforcing all federal and state
health laws and city health ordinances in the respective
VI.IL PA
APA
F
11 1I
it
Ijurisdiction of each of the participating governmental entities
!through their agency, the Brazos County Health Department. On
11
I,motion by Commissioner Beard, seconded by Commissioner Cooley,
:I
lithe Court voted unanimously to enter into a joint venture
jlagreement with the cities of Bryan and College Station
1,administration of the Brazos County Health Department
11,
~r
for the
and to
l-procure and maintain public liability insurance in the amount of
iinot less than $500,000.00, insuring against risks
11
;arising out of the operation of the Health Department.
!i
`ithe agreement is attached hereto.
and claims
A copy of
!I On motion by Commissioner Beard, seconded by Commissioner
lICooley, the Court voted unanimously to appoint Cherry Hickson
I;Alternate Judge for voting precinct 39 for the General Election to
Ilbe held on November 8, 1988.
i
ii The court next considered a Wavier of Competitive Bidding
;!Requirements as provided in Article 2368a.5, Section 4(a)(1) of
i.
iNernon's Annotated Civil Statutes for the purchase of a Disk Drive
!;from the Unisys Corporation. This was necessitated due to the
Ilfact that the item can be obtained from only one source. On motion
by Commissioner Cooley, seconded by Commissioner Beard, the Court
j'voted unanimously to approve the Waiver of Competitive Bidding
;Requirements and authorized the payment of $18,166.00 to Unisys
;;Corporation for the necessary components for equipment.
The Court recognized Mr. Duane Garner► representative of the
HUnited States Department of Agriculture - Soil Conservation
i'
;,Services, who advised the Court that the Big Creek Watershed, a
fl I
,flood control and drainage project in southern Brazos County will
11
,be disbanded and a resolution has been passed to dissolve the
,Brazos County Water Control and Improvement District, a taxing
!;entity which funded the project. He advised the Court that the
J;District would like to enter into agreement with the Commissioners
{!Court for the maintenance of two structures that have been
}!constructed, one on the Ruth Moore property an on Dr. T. T. Walton
property and transfer the balance of the operation and maintenances
fund, approximately $30,000.00 to Brazos County. After a few
,questions from the Court and on motion by Commissioner Beard,
I
i
seconded by Commissioner Wilcox, the Court voted unanimously to
issue a letter of intent to the Big Creek Watershed District of its
agreement to maintain the two sites.
On motion by Commissioner Beard, seconded by Commissioner
I
Wilcox, the Court voted unanimously to authorize the purchase of
0.25 acres for right-of-way along Elmo Weedon Road from Reinhart Fj
i
Tielke for $1,250.00 and approved payment of attorney's fees)
associated with said purchase. f
4 The next matter for consideration by the Court was the
1preliminary plat of Hopes Meadow Subdivision in Precinct 11
;Commissioner Cooley stated the name of the subdivision was similar
11 ilto an existing subdivision and asked that the name be changed t
,avoid confusion. He also asked that a statement be added to they
i I
;plat stating all roads in the subdivision were private roads and`
Inot to be maintained by the County. The developer indicated that)
lithe changes could be made. Having been given that assurance,
IlCommissioner Beard moved to accept the preliminary plat as,
;submitted subject to the changes indicated above. The motion was
E
seconded by Commissioner Cooley and carried unanimously.
On motion by Commissioner Turner, seconded by Commissioner
Beard, the Court voted unanimously to accept for maintenance the
road and drainage improvements in the Sandy Oaks/Grapevine
subdivision.
The Court proceeded
ollowing employees.
NAME
Black, Lynda
Gilpin, Woodrow
Ayers, Yvonne
Curtis, Zula
to consider the change of status of the
DEPARTMENT REASON
District Clerk Resignation
Veteran Serv. New Emp Temp
Tax Office New Emp Temp
District Atty. New Employee
motion by Commissioner Turner, seconded by Commissioner Cooley,
he Court voted unanimously to approve the changes as submitted.
u
VALT L _L~ r{ AG
1W
s
The Court next considered the following Claims as submitted '
by the County Treasurer for payment:
10 General Fund----------------Claims 119087 thru 119384
20 Road & Bridge---------------Claims 1195T5-fl-5-flff 1
21 Boonville Cemetery----------Claims 119385 thru 119388
22 Road & Bridge II Claims flY38§-thru 19402
30 Capital Projects & Improvements:
Proposition I---------Claims 119403 thru 119406 '
40 Law Library-----------------Claims 119407 thru 119411
45 Omnibus Crime Control-------Claims 119412 thru i
53 Voter Registration----------Claims 119431 thru
54 Health Department-----------Claims 119432 thru 119454
55 Foster Care-----------------Claims 119455 thru 119456
60 Payroll---------------------Claims 119457 thru 4
61 Health & Life Ins-----------Claims 119458 thru 119462
62 Flex Plan-------------------Claims 119463 thru t
70 Indigent Health Care--------Claims 119464 thru 119525
90 Community Services Off------Claims 119526 thru 119529
91 Juvenile Comm. Grant--------Claims 119530 thru
94 Victim Assistance Prog------ Claims 119531 thru 119532
95 Comm. Crime Prevention------Claims 119533 thru
96 Family Violence-------------Claims 119534 thru 119537
97 Narc. Traf. Task Force------Claims 119538 thru 119544
On line checks - 45719
On motion by Commissioner Turner, seconded by Commissioner
Beard, the Court voted unanimously to approve the Claims as
((submitted.
At 10:27 a.m. the County Judge announced the meeting closed
to the public so that the Court could meet in closed executive
session to discuss personnel. `
At 10:55 a.m. the County Judge announced the meeting open to
I
the public. On motion by Commissioner Turner, seconded by
;Commissioner Beard, the Court voted unanimously to enter into
1contract with the Department of Human Services.
On motion by Commissioner Beard, seconded by Commissioner
.t
(;Turner, the Court voted unanimously to approve the request of the
District Clerk and authorize a step 2 position.
i
There being no further business to come before the Court, the
meeting was adjourned.
S
,
P
3
,
i
r
Y, r
i
I
t
s
k
t
1 v
it
e
The foregoing minutes have been examined approved in
open Court this the /a day of-
19 in Bryan, Brazos County, Texas.
.r
L '
B Cooley
Commissioner, Precinct 1
o mgreen
County Judge
Walter Wilcox 43y ear
Commissioner, Precinct 2 Commiss er, Precinct 3
r
n -
Miltdn Turner
Commissioner, Precinct 4
•
Fran Bor s e
County Clerk
•
VOL PACE;? 21
~l
I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 1988 BUDGET YEAR
f NO. 21
I
On this the 31st day of October 1988 at a special meeting of the
Commissioners' Court, the following members were present:
R. J. Holmgreen, County Judge, Presiding
Bill J. Cooley, Commissioner, Precinct 1;
Walter Wilcox, Commissioner, Precinct 2;
Billy E. Beard, Commissioner, Precinct 3;
Milton Turner, Commissioner, Precinct 4;
Frank Boriskie, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 31, 1988, the Court heard and
i approved a budget amendment for the 1988 budget year for Brazos
County, Texas.
WHEREAS, an emergency expenditure is necessary due to grave
public necessity to meet unusual and unforeseen conditions which
could not be reasonably included in the original budget adopted
1 October 20, 1987, the following amendment(s) to the original are
i heroby authorized, as described on the attached 1 page(s).
ADOi,m AND APPROVED this the 31st day of October 1988
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
ti
By: t ✓ R. J. Holmgreen, County Judge
Original: County Clerk's office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
Budget Amendment File
gyp. r,.rs>• , - .c. - - • . • . . , . -
J
77
1
Budget Amendment • 21 10-31-88
Ac nt De hme
teason
• t,
10-12-5118
Temp. Help O Veteran SOM Temp. heI
i
cot V. A. p while
in hospital 280
er
10-12-5210
Off Supplies Reallocation
10-12-5412 of funds
Revimain► ..ems Aosl~__
•
r.
~i •
II
90)
CITY-COUNTY PUBLIC HEALTH AGREEMENT
THE STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF BRAZOS
WHEREAS, the City of Bryan, the City of College-Station and
Brazos County, have created an administrative agency named the
Brazos County Health Department for the public purpose and
objective of administering and enforcing all federal and state
health laws and city health oriinances in the respective
jurisdiction of each of the participating governmental entities;
and
WHEREAS, Article 4413 (32c), V.A.T.C.S., authorizes
intergovernmental contracting at the local level including
contracts between counties and cities; and
WHEREAS, the City of Bryan, the City of College Station and
Brazos County, subject to the limitations set forth herein, intend
to share in the cost on a percentage basis with the County to
collect and disburse the funds;
NOW, THEREFORE, THE UNDERSIGNED MUTUALLY AGREE AS FOLLOWS:
1.
That the matters set forth in the preamble are true and
correct and are made a part of this agreement.
2.
In consideration of the benefits to be received by the City
of Bryan, the City of College Station and Brazos County, by reason
of the joint venture, the parties herein agree to pay, and Brazos
County agrees to collect and disburse funds for the operation of
the Brazos County Health Department, Fiscal Year October 1, 1988 -
September 30, 1989, on the following pro-rata basiss
Amount Percent
City of Bryan $129,500
City of College Station 58,419
Brazos County 101,260
Public Health Training 85,681
Unencunbered 87-88 Funds 15,000
TOTAL $389,86U
Vo►. a pa S
r
Ike.. ~ _ _ i.. .a..,:~_ ~ i:..~..~~ ....n~.....~,.... ..,......b ,_z _ , ,
v
3.
•
This contract is for a period of one year and all payments
shall be made from current revenues of each of the parties.
Payments shall be made by the City of College Station and the City
of Bryan to Brazos County at the Brazos County Courthouse prior to
the tenth day of each month with each monthly share representing
one-twelfth (1/12) of the respective total share of the cities.
If credit is due any of the parties, Brazos 'County shall make the
necessary reimbursement no later than the end of the first (lst)
quarter of the next fiscal contract year. Reimbursement due to
overpayment shall be made in the amount overpaid by the entity.
All non-encumbered funds at the close of the contract year shall
be deposited into the Public Health Training Account (see Section
5) to be designated for use for Public Health Services mutually
beneficial to each party. No appropriation of the money in this
Agreement shall be made unless unanimously approved by the City of
Bryan, the City of College Station and Brazos County.
4.
The Brazos County Judge shall have the authority to make
expenditures as budgeted. Authority for non-budgeted items shall
come only from the approval of the Governing Board.
5.
is
The Brazos County Health Department shall maintain records of
usage of the facilities and services by the citizens of each city
and citizens of the county who live outside the two cities. Such
records shall be used to determine the percentage of costs to be
charged to the participating entities for the following contract
year.
7.
The Public Health Services will be under the supervision of
the Governing Board consisting of one representative from each of
the three participating governmental entities.
2
V01. _U P9 =
17'.~
The Brazos County Health Department shall maintain records of
all income and disbursements of the Public Health Training Program.
Such records shall be brought before the Governing Board each
quarter for approval. No appropriation of money in this account
shall be made unless unanimously approved by the Governing Board
or this contract. It is understood and agreed that funds on hand
as of October 1, 1988, will be expended to renovate the property
and improvements owned by Brazos County at 26th Street and Texas
Avenue (formerly owned by Safeway) to which the Health Department
will move after renovation.
6.
r
8.
•
I
This contract can be renewed on an annual basis by resolution.
9.
The Director of Public Health Services shall submit financial
and activity reports for both Health Department and Foodhandler's
Permit accounts upon request by members of the Governing Board; but
in no event shall such financial and activity reports be submitted
less frequently than quarterly. Tae Director shall' submit the
annual financial and activity report no later than the close of the
first quarter of the next fiscal year.
10.
Brazos County agrees to procure and maintain public liability
insurance in the amount of not less than $1,000,000.00, in3uring
against risks and claims arising out of the operation of the Health
Department (except for professional liability claims against
medical doctors, who shall provide their own professional liability
insurance). The cost of liability insurance shall be included in
the annual budget of the Brazos County Health Department.
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed as of the 1st day of October, 1988.
ATTEST:
10 MiCE-t6"
City Secret ry
APPROV~E)D TO FORM:
. y ldit1~
City Attorney
ATTEST
C ty Sec to y
APPROVED S TO FORM:
City AttroT'ry
ATTEST:
my C e
Vol. u pq S z to
CITY OF BRYAN
By :;4,4,s*- ,24A
Mayor
PPRO ASS TO ASUSTANC
City Manager
By: OF\ COLLEGE ~ ION
Mayor' I v~
PP VEDD AS TO SUBSTANCE:
ity anager
BRAZOS COUNTY
By:
Count Ju ge
health.agmt
3
r~
I--,
...t~<........+.w • .Y ~+~i. u1c..ll.a..~a~..L..x...lLUrs.wJ~a.c Lr ..wvr..a..~.-Wu`.a ..~.r.~. a.'l. _ _ _v .t.1~uLL• a~ ~ , . _
I .
S
•
H 8 K 0
To: Sharon Fairchild. County Auditor
From: R.J. Holmgreen, County Judge
RE: EXEN PTION FROM COMPETITIVE BIDDING REQUIREMENTS OF
LOCAL GOVERNMENT CODE, SECTION 262.024(a)(7)(D)
Please be advised that on this 31st day of October 1988,
at a Regular Session of Commissioners Court on which the
following members were present:
R.J. Holmgreeny County Judge
Bill J. Cooley Commissioner, Pct. 1
Walter Wilcox ✓ sioner, Pct. 2
Billy E. Be oner, Pct. 3
Milton Turner Commission Pct. 4
The Commissioners Court has determined that there is no competitive
bidding requirement for, and hereby grants as exemption from the
competitive bidding requirement for the following equipment: Disk Drive;
from the following vendor: Unisys Corporation as an item that can be
obtained from only one source, including; (D) captive replacement parts or
components for equipment, as provided in the Local Government Code,
Section 262.024(a)(7)(D). The court hereby approves payment for said
material in amount not to exceed $18,166.00. The court acknowledges
receipt of a signed statement from the County Purchasing Agent as to the
existence of only one source.
16
•
VQ PAS 9a
s
r -
_
J
~W
REBECCA V. SHULTS
409/361.4350 COUNTY PURCHASING AGENT
409/775.7400 BRAZOS COUNTY. TEXAS
Date: October 31, 1988
To: Commissioners Court
Prom: Rebecca Shults, County Purchasing Agent
RE: Sole Source Statement
300 EAST 26th STREET
SUITE 314
BRYAN, TEXAS 77603
The Disk Drive purchased for the Unisys System 11 mainframe is a sole
source item and can only be purchased new from Unisys the OEM (Original
Equipment Manufacturer).
Signed. 1j;6'
Dated: October 31, 1988
PAG