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HomeMy WebLinkAbout1988-02-29-1000AM-SpecialS'49i> tL r _ • •0`T: r1R'^fYA^~"" :FT'L►: iiM tG:•'~ ~ .~v T "1r%'r r ~''Tn.~n 1t1a^ ,•"'Y'•t ~ r . i . ~inY""_y L•4. ~ . _ . ~ l ti 9 .y 11:3 FAD 2G 9 iE2 1~1 • BRAZOS COUNTY HRYAN. TEXAS AGENDA FOR COMMISSIONERS' COURT MEETING - MONDAY, FEBRUARY 29, 1988, 10:00 A.M. 1. Signing of a proclamation designating March 6-12, 1988 as Sexual Assault Awareness Week in Brazos County. 2. Approval of minutes of February 8, 1988 meeting. 3. Consideration of budget amendments for 1987 and 1988. 4. Consider renewal of TERP contract. 5. Consideration of the lease agreement between Brazos County and Brazos Valley Museum. 6. Consideration of resolution approving the purchase of xerox paper through the State Purchasing and General Services Commission. 7. Consideration of 1987-91 Off-State System Federal Aid Bridge Replacement and Rehabilitation Program. 8. Consideration of change in status of employees. 9. Payment of claims. 10. Other Business - Discussion Only - No Action To Be Taken. 11. Adjourn •r • 4 voL J-PpG 03 I~ , t I f r~ r VOL_ F I _ I 1 Y { 1 COMMISSIONERS' COURT • SPECIAL MEETING i FEBRUARY 29, 1988 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Monday, February 29, 1988, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Bill J. Cooley, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Billy E. Beard, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Administrative Assistant Carol Snedeker Admin. Asst. to County Judge Bea Green Secretary to Commissioners Rebecca Shults Purchasing Agent Margie Wedel Auditor's Office Travis Nelson District Clerk A. H. Winder County Engineer Sandie Walker Treasurer Shelly Lambert Assistant Treasurer Louis Garcia Constable Pct. 4 Cathy Bryan Engineer's Office Ronnie Crocker Bryan/College Station Eagle Mike George KBTX-TV Sal Rios KBTX-TV Ramiro Quintero Brazos County Resident Howard Long Visitor Linda Castoria BC Rape Crisis Center L. G. Crum Candidate County Comm. Pct. 3 Howard Porterfield Candidate County Comm. Pct. 3 Marc Hamlin Candidate County Comm. Pct. 3 The first matter before the Court was the reading of a Proclamation designating the week of March 6, 1988 through March 12, 1988 as Sexual Assault Awareness Week in Brazos County. The Court joined with the Brazos County Rape Crisis Center in sup- porting changes in public misconceptions and attitudes which perpetuate sexual violence. The County Judge presented the signed Proclamation to Linda Castoria who represented the Rape Crisis Center. The Court next considered approval of the minutes of the Commissioners' Court meetings held February 8, 1988. on motion by Commissioner Turner, seconded by Commissioner Beard, the Court PAGE-3-0-Y- i n, . r• , ~i ._•`.3efw'^'.~= ^.u x'yCi~"~FC• r- _ •---T_ - +:T•^t•.R"• • t'r'~'_ ~ _ • -TSB- r. • • Commissioners' Court meeting February 29, 1988 voted unanimously to approve the minutes as submitted. The Court next considered Budget Amendment #4 to the 1988 budget, which would transfer funds budgeted for the Auditor's office to the Purchasing Department for the creation of a new department. On motion by Commissioner Wilcox, seconded by Commissioner Beard, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered Budget Amendment #31 to the 1987 County Budget. This amendment was necessary to reallocate and transfer funds budgeted for the various Departments. On motion by Commissioner Wilcox, seconded by Commissioner Beard, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The next matter for consideration was the renewal of the contract between the Brazos County Commissioners' Court and the Texas Department of Human Services for the administration of the Emergency Nutrition and Temporary Emergency Relief Program. On motion by Commissioner Beard, seconded by Commissioner Turner, the Court voted unanimously to renew the contract with the Texas Department of Human Services for the administration of the Emergency Nutrition and Temporary Emergency Relief Program in Brazos County. The Court next considered renewal of the lease agreement between Brazos County and the Brazos Valley Museum for the leasing of space at the Brazos Center for a term beginning March 1, 3.988 and ending February 28, 1989. On motion by Commissioner Beard, seconded by Commissioner Turner, the Court voted unani- mously to enter into contract with the Brazos Valley Museum for the lease of space at the Brazos Center. The Court next considered a Resolution approving the participation in the purchasing programs of the State Purchasing and General Services Commission and authorizing the Purchasing Agent to deliver all necessary requests and documents on behalf of Brazos County to said agency for the purchase of Xerox Paper. On motion by the County Judge, seconded by Commissioner Wilcox, VOL PAGE o - o A 7 7 1 5 i i f a 9 4 9 ~ I .I I C Commissioners' Court meeting February 29, 1988 the Court voted unanimously to adopt the Resolution approving the participation and authorizing the Purchasing Agent to purchase Xerox paper under Contract Class No. 395. A full copy of the Resolution is attached hereto. The Court next considered entering into agreement with the State Department of Highways and Public Transportation for the 1987-91 Off State System Federal-Aid Bridge Replacement and Rehabilitation Program and the Brazos County creek locations included in the program. Commissioner Cooley asked if there was a priority system, citing the length of time some bridges have been on the listing. He also asked how a bridge was chosen for work by the State Department of Highways and Public Transpor- ation, where the money comes from to pay for the county's portion and if the County could petition the State Department of High- ways and Public Transportation on which bridge to proceed. Com- missioner Wilcox moved to enter into agreement with the State Department of Highways and Public Transportation for the 1987-91 Off State System Federal-Aid Bridge Replacement and Rehabilita- tion Program, to add any other bridge should the need arise and authorize the County Judge to sign the agreement. The motion was seconded by Commissioner Turner. In a show of hands Commis- sioners Wilcox, Beard and Turner voted "Aye• and Commissioner Cooley voted "No". The County Judge declared the motion carried. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Pittaway, Jack Landfill Resignation Fickey, Mark Sheriff's Office New Employee Sayers, E. W. Landfill New Emp. P/T Ramirez, Ann Juvenile Services Step Increase Sifuentez, Anna Sheriff's Office Step Increase Shults, Rebecca Purchasing Agent New Position Mueck, Rebecca Co. Court at Law II Merit Increase Wolman, Mary Ann 272nd Dist Ct. Merit Increase Richter, Douglas Sheriff's Office Resignation Allen, Madine J.P. Pct. 4-2 Transfer Collins, Linda J.P. Pct. 4-1 Transfer on motion by Commissioner Wilcox, seconded by Commissioner Cooley, the Court voted unanimously to approve the changes as submitted. VOL_ AGE 3b~ t I i i ~ r r -vt'a:. ~4~"S^~r-`^' ' :_F^' T.r'~+L'Co*}- ; 3^"rfr t,. ~ . . i T+•~ ~a..14. ..~•tT^~ ,Pq, ~ . Commissioners' Court meeting February 29, 1988 f I •I f The Court next considered the following Claims as submitted • by the County Treasurer for payment: i 10 General Fund------------Claims 20 Road & Bridge-----------Claims 30 Capital Projects & Improvements Proposition I-----Claims 45 Omnibus Crime Control---Claims 54 Health Department-------Claims 55 Foster Care-------------Claims 62 Flex Benefit Plan-------Claims 70 Indigent Health Care----Claims 90 Community Services Off--Claims 91 Juvenile Comm. Grant----Claims 94 Victim Assistance Prog--Claims 95 Comm. Crime Prevention--Claims 96 Family Violence Unit----Claims 97 Narc. Traff. Task Force-Claims 100350 100776 5: 100599 100602 100617 100630 100648 100649 100761 100764 100765 100768 100769 100770 thru 100598 thru 100881 thru 100601 thru thru 100629 thru 100633 thru thru 100760 thru 100763 thru thru 100767 thru thru thru 100 75 On motion by Commissioner Turner, seconded by Commissioner Wilcox,' the Court voted unanimously to approve the Claims as submitted. Under other business, Commissioner Cooley made reference to the County's hospitalization insurance and asked what the Court thought of requiring pre-employment physical examinations for new employees prior to they're being admitted to the health plan. He cited sky rocketing premiums along with the need to know that an employee was physically able to do the job he/she was hired to do.l Commissioner Cooley asked Ruth McLeod to talk to the Director ofl t the County Health Department about feasibility of administering! pre-employment physicals to new employees. The County Judge mentioned that a meeting had been scheduled to discuss the ~ •i possibility of merging the insurance needs of the cities of Bryan' I and College Station and the Independent School Districts of each' I ; city to see if they could be insured under one plan. The County Judge reiterated that these were the beginning stages of a j possible , solution to this dilemma of escalating health insurance costs. There being no further business to come before the Court, the meeting was recessed until 12:30 p.m. at which time the Court would consider an Order to appoint Judge Amis as Special Judge, to sit for County Court at Law II Judge, J. D. Langley who was unable to do so because of illness. 6 VO PAG N1 J i f~ r i l 4 ' I I i n Commissioners Court meeting February 29, 1988 12:35 p.m. February 29, 1988 The County Judge reconvened the meeting at 12:35 p.m. with Commissioners Beard and Wilcox absent. The Court considered an order appointing James A. Amis, Jr. to sit as Special Judge in County Court at Law II from February 29,I 1 1988 through March 4, 1988 to allow Judge Langley to recuperates from an illness. On motion by Commissioner Cooley, seconded by Commissioner Turner, the Court voted unanimously to approve the, order naming James A. Amis, Jr. as Special Judge for County Court at Law II for the dates of February 29, 1988 through March 4, 1988. A full copy of the Order is attached to and made a part of these minutes. There being no further business to come before the Court, the meeting was adjourned. I 1 i , ~ 1 '_s:. a " ,T ?__.-cr••,tR~Y'fi `"a~t.~•r~T.~T.~r•... - .i.yr~"pi+': /t^'T7; •;Y"' -'l, '_~T • { ,I 1 The foregoing minutes have been examined and approved in • open Court this the day of 19in Bryan, Brazos County, Texas. een County Judge Co oner, Precinc 71- B , Walt r' cox Billy ear Commissioner, Precinct 2 Comm, 'oner, Precinct 3 Milto Turner / ran Bor s e Commissioner, Precinct 4 County Clerk , VOL PAG I I I ~ E 'l BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1988 BUDGET YEAR NO. 4 On this the 29th day of February 1988 at a special meeting of the Commissioners' Court, the following members were presents R. J. Holmgreen, County Judge, Presiding Bill J. Cooley, Commissioner, Precinct 11 Walter Wilcox, Commissioner, Precinct 2; Billy E. Beard, Commissioner, Precinct 31 Milton Turner, Commissioner, Precinct 4; The following proceedings were held THAT WHEREAS, on February 29, 1988, the Court heard and approved a budget amendment for the 1988 budget year for Brazos County, Texas. WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 20, 1987, the following amendment(s) to the original are hereby authorized, as described on the attached 2 page(s). ADOPTED AND APPROVED this the 29th day of February 1988 THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. Byl R. J. Holmgreen, County Judge i t 1 R ~-i~ T~'~"~_a -r+r- -•-T~•iq^9'A'~J"^T6--=T"'-7C'^_`r~•t'1 ~"..v'.--.~_t~...~._._....~'.y~ ~~.L ~.-,_-r,..,R_.._r, ~ i Budget Amendment #4 2-29-88 Account No. Department Reason Increase (Decrease) • 10-24-5112 Auditor Transfer to Asst.Auditor Purchasing (15,722) 10-24-5120 Transfer to Retirement Purchasing (1,089) 10-24-5121 Transfer to Soc. Security Purchasing (1,180) 10-24-5122 Transfer to Croup Ins. Purchasing (1,010) 10-24-5210 Transfer to Office Supplies Purchasing ( 500) 10-24-5510 Transfer to Conf. Fees/Memb. Purchasing ( 800) 10-24-5511 Transfer to Printing/Filming Purchasing ( 150) 10-24-5530 Transfer to Trv./Meals/Lodg. Purchasing ( 500) 10-24-5611 Transfer to Ins./Bonds Purchasing ( 50) DECREASE TO DEPARTMENT BUDGET $21 001 , 10-87-5110 Purchasing Creation of Pur. Agent New Dept. 22,606 10-87-5120 Creation of Retirement New Dept. 1,582 10-87-5121 Creation of Soc. Security New Dept. 1,698 10-87-5122 Creation of Croup Ins. New Dept. 1,212 10-87-5123 Creation of , Workers Comp. New Dept. 75 10-87-5210 Creation of Off. Supplies New Dept. 500 " VO L-1 PAG E 's i 4 _ • A66 I i~ r r•~f f 1, d { t L y BRAZOS COUNTY, TBBAS + BUDGET AMENDMENT(S) FOR THE 1987 BUDGET YEAR NO. 31 1 I t On this the 29th day of February 1988 at a special meeting of the i Commissioners' Court the following members were present: R. J. Holmgreen, County Judge, Presiding Bill J. Cooley, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Billy E. Beard, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on February 29, 1988, the Court heard and approved a budget amendment for the 1987 budget year for Brazos County, Texas. WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 27, 1986, the following amendment(s) to the original are hereby authorized, as described on the attached 12 page(s). ADOPTED AND APPROVED this the 29th day of February 1988 THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. Bys R. J. Holmgreen County Judge Original: County,Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners Court Minutes Budget Amendment File qr Vo PAS -••n~-- f ' • • Budget Amendment 1312-29-88 Account No. Department Reason Increase (Decrease) 10-14-5122 Non-Depart- Reallocation Grp Insurance mental of funds 115 10-14-5219 Reallocation Xacribe Expense of funds 6,550 10-14-5561 Reallocation Postage of funds 8,370 10-14-5611 Reallocation Ins. Bonds of funds 4,370 10-14-5615 Reallocation Equip: Rent/Lease of funds 800 10-14-5616 Reallocation Professional Serv. of funds 93,400 10-14-5626 Reallocation Tax Coll. Fees of funds 54,205 10-14-6110 Transfer from Property Acq. diff. Fund 1,000,000 10-14-5672 Reallocation Uncollectable Taxes of funds (167,810) 10-14-5124 Transfer to Unemployment Ins. other funds (6,020) 10-14-5216 Transfer to Copier Supplies Dept. 56 (1,205) INCREASE TO DEPARTMENT BUDGET $ 995,185' 10-00-3510 Transfer to Unresv. Fund Balance Non-Depart. (1,000,060) DECREASE TO FUND BALANCE $1 ,000,000 10-15-5123 Cty. Crt at Reallocation Workers Comp. Law I of funds 20 10-15-5210 Reallocation Office Supplies of funds 85 10-15-6215 Reallocation Computer Software of funds 205 10-15-5514 Reallocation Visit. Jud. Exp. of funds (310) NO INCREASE TO DEPARTMENT BUDGET 10-21-5123 County Atty. Reallocation Workers Comp. of funds 250 10-21-5413 Reallocation Rep./Maint.-Veh. of funds 820 10-21-5510 Reallocation Conf. Fees b Memb. of funds 30 10-21-5511 Reallocation Printing 6 Filming of funds 1,180 VOL,_[~_P1kGE 1 Budget Amendment 031 2-29-88 ^1 - h i i Account No. Department Reason Increase (Decrease) 10-21-5662 County Att. Reallocation Reimb. Court b Witness Exp. of funds 435 10-21-6210 Reallocation Off. Furn. b Equip. of funds 270 10-21-8114 Reallocation Intergov. Transf. of funds 8,960 10-21-5112 Reallocation Other Salaries of funds (11,945) NO INCREASE TO DEPARTMENT BUDGET 10-22-5122 District Reallocation Group Ins. Attorney of funds 635 .10-22-5123 Reallocation Workers Comp. of funds 455 10-22-5124 Transfer from Unemp. Ins. Non-Depart. 60 10-22-5521 Reallocation Law Library of funds 760 10-22-6215 Reallocation Computer Software of funds 205 10-22-6210 Reallocation Off. Furn. 6 Equip. of funds (2,055) INCREASE TO DEPARTMENT BUDGET $60 *M*#******# 10-23-5520 Elections Reallocation Election Workers of funds 1,225 10-23-6222 Reallocation Other-Equip. of funds (1,225) NO INCREASE TO DEPARTMENT BUDGET 10-24-5122 Auditor Reallocation Group Ins. of funds 400 10-24-5123 Reallocation Workers Comp.,, of funds 25 10-24-5124 Transfer from Unemp. Ins. Non-Depart. 15 • 10-24-5510 Reallocation Conf. Fees/Hemb. of funds 125 10-24-5511 Reallocation Printing b Filming of funds 505 10-24-5112 Reallocation Other Salaries of funds (1,055) INCREASE TO DEPARTMENT BUDGET $15 VO L " 11 PAGE 31L t • ~x Budget Amendment #31 2-29-88 Account No. Department Season Increase (Decrease) 10-25-5122 Treasurer Reallocation Grp. Insurance of funds 250 10-25-6215 Reallocation Computer Software of funds 205 10-25-5115, 1 Reallocation Secretarial/Clerical of funds ( 250) 10-25-5210 Reallocation Office Supplies of funds ( 205) AAAAA**AAAAA NO INCREASE TO DEPARTMENT BUDGET AAA#A#AAAAAA 10-26-5124 Tax Assessor/ Transfer from Unemp. Ins. Collector Non-Depart. 4,955 10-26-5615 Reallocation Equip. Rent/Lease of funds 770 10-26-5412 Reallocation Rep. b Maint. Off. Equip. of funds ( 770) INCREASE TO DE PARTMENT BUDGET $4,955 ##AAAAAAAAAA 10-27-5118 Data Proc. Reallocation Extra Help of funds 1,300 10-27-5123 Reallocation Workers Comp. of funds 20 10-27-5210 Reallocation Office Supplies of funds 375 10-27-5211 Reallocation Data Proc. Supplies of funds 1,035 10-27-5510 Reallocation Conf. Fees b Memb. of funds 50 10-27-5518 Reallocation Other-Misc. of funds 25 10-27-6210 Reallocation Off. Furn. b Egt}ip. of funds 250 10-27-6215 Reallocation Computer Software of funds 1,130 10-27-5112 Reallocation Other Shcariea of funds (11,320) 10-27-5616 Reallocation Professional Services of funds (2,865) AAAAA******* NO INCREASE TO DEPARTMENT BUDGET * *********A* 10-31-5123 Sheriff Reallocation Workers Comp. of funds 2,800 10-31-5124 Transfer from Unemp. Insurance Non-Depart. 370 O PAG E i i a t i s s ti J Budget Amendment X931 2-29-88 i Account No. Department Reason Increase (Decrease) 10-31-5910 Sheriff Reallocation Jail Food 6 Related Items of funds 20,625 10-31-5920 Reallocation Conf Train Nana of f ..A. 90 10-31-5921 Reallocation Video System of funds 40 10-31-5122 Reallocation Group Ins. of funds (2,800) 10-31-5611 Reallocation Insurance 6 Bonds of funds ( 755) 10-31-5911 Reallocation Prisoner Health Care of funds (16,000) 10-31-5915 Reallocation Jail Library of funds V ( 2,500) 10-31-5916 Reallocation Rec. Equipment of funds ( 1,500) INCREASE TO DEPARTMENT BUDGET $370 10-32-5122 Juvenile Reallocation Group Ins. Probation of funds 575 10-32-5123 Reallocation Workers Comp. of funds 3,265 10-32-5611 Reallocation Insurance 6 Bonds of funds 100 10-32-6210 Reallocation Off. Furn. 6 Equip. of funds 1,000 10-32-8114 Reallocation Intergov. Transfer of funds 220 10-32-5113 Reallocation Technical Sal. of funds (3,840) 10-32-5639 Reallocation Contract Placement of funds (1,320) INCREASE TO DEPARTMENT BUDGET $575 10-34-5117 Environmental Reallocation Labor Protection of funds 770 10-34-5118 Reallocation Extra Help of funds 1,065 10-34-5120 Reallocation Retirement of funds 60 10-34-5121 Reallocation Social Security of funds 80 10-34-5123 Reallocation Workers Comp. of funds 245 VOL 11 . u PaG E- 316 - 1 • • i I i t 1 ` • ' _ t _ . Lot. L. ~ • I r . 1 Budget Amendment /31 2-29-38 • Account No. Department Beason Increase (Decrease) , 10-34-5270 Environmental Reallocation Lndfill Supp. Protection of funds 245 10-34-5611 Reallocation Insurance 6 Bonds of funds 30 10-34-5119 Reallocation Part-Time Help of funds ( 530) 10-34-5415 Reallocation Gas/Oil/Lub. of funds (1,000) 10-34-5616 Reallocation Professional Services of funds ( 965) **e***a****• NO INCREASE TO DEPARTMENT BUDGET •*aa****a*a* 10-35-5115 J.P. Pct. 4 Reallocation Sec./Clerical Place 1 of funds 50 10-35-5122 Reallocation Group Ins. of funds 115 10-35-5123 Reallocation Workers Comp. of funds 10 10-35-5210 . Reallocation Office Supplies of funds ( 175) ******•i***• NO INCREASE TO DEPARTMENT BUDGET a•***••****• ; 10-37-5118 J.P. Pct. 7 Reallocation Extra Help Place 1 of funds 40 10-37-5122 Reallocation Group Ins. of funds 115 10-37-5123 Reallocation Workers Comp. of funds 10 10-37-5610 Reallocation Telephone of funds 45 10-37-5210 Reallocation Office Supplieso, of funds ( 10) 10-37-5518 Reallocation Other-Misc. of funds ( 200) •a*~**aa***• NO INCREASE TO DEPARTMENT BUDGET ••*e*e****** 10-48-5511 Extension Reallocation Prnt. 6 Film Service of funds 1,380 10-48-5518 Reallocation Other-Misc. of funds 885 10-48-5530 Reallocation Trv. Meals 6 Lod. of funds 315 10-48-6210 Reallocation Off. Furn. 6 Equip. of funds 100 VO L_.` L_PAC 3/ t Budget Amendment 031 2-29-88 _ I I If~ Account No. Departaent Reason Increase (Decrease) 10-48-5210 Extension Reallocation Office Supp. Service of funds ( 655) 10-48-5527 Reallocation Car Allowance of funds (1,000) 10-48-5621 Reallocation Prof. Training of funds (1,025) *********a** NO INCREASE I TO DEPARTMENT BUDGET I i 10-55-5122 Constable Reallocation Group Ins. Precinct 4 of funds 115 10-55-5123 Reallocation ! Workers Comp. of funds 570 10-55-5210 Reallocation Y Office Supp. of funds 100 10-55-5415 Reallocation Gas/Oil/Lub. of funds 245 10-55-5615 Reallocation Equip. Rent/Lease of funds 305 10-55-5213 Reallocation Clothing/Unif., of funds ( 100) 10-55-5411 Reallocation Rep. Maint. Equip. of funds ( 400) r 10-55-5530 Reallocation j Trv. Meals 6 Lodg. 1 of funds ( 100) 10-55-5531 Reallocation Firearms Readiness of funds ( 150) 10-55-5611 Reallocation Insurance b Bonds of funds ( 200) NO INCREAS E TO DEPARTMENT BUDGET 10-56-5115 Constable Reallocation Sec./Clerical Precinct 7 of funds 105 10-56-5120 Reallocation Retirement of funds 30 10-56-5121 Reallocation Social Security of funds 35 10-56-5122 Reallocation i Group Ina. of funds 170 Ii 10-56-5123 Reallocation 4 Workers Comp. of funds 960 10-56-5210 Reallocation Office Supplies I~ of funds 55 10-56-5518 Reallocation Other Misc. of funds ( 150) INCREASE TO DEPARTMENT BUDGET $1,205 r i II 'N f ~ Vol_ PAGF;-- , r~ Budget Amendment /31 2-2.9-88 Account No. Departienf Reason Increase (Decrease) • • • 10-70-5122 Buildings Reallocation Group Ins. and Yards of funds 55 10-70-5123 Reallocation Workers Comp. of funds 2,000 10-70-5124 Transfer from Unemp. Ins. Non-Depart. 620 10-70-5310 Reallocation Rep./Haint. Bldg. b Grds. of funds 5,415 10-70-5411• Reallocation Repair b Maint.-Equip. of funds 75 10-70-5615 Reallocation Equip. Rent/Lease of funds 150 10-70-5118 Reallocation Extra Help of funds (2,055) 10-70-5217 Reallocation Janitorial Supplies of funds (1,000) 10-70-5222 Reallocation Misc. Supplies of funds ( 750) 10-70-5418 Reallocation Maintenace Contracts of funds (1,500) 10-70-5530 Reallocation Trv. Heals b Lodg. of funds ( 500) 10-70-5624 Reallocation ' Contract Labor of funds (1,890) •******+~**e+~ INCREASE TO DEPARTMENT BUDGET $620 #e***•e***e* 10-81-5120 J.P. Pct. 2 Reallocation Retirement of funds 130 10-81-5122 Reallocation Group Ins. of funds 25 10-81-5210 Reallocation Office Supplies of funds 20 10-81-5611 Reallocation Insurance b Bonds of funds 50 10-81-5110 Reallocation Elected b Appoint. of funds ( 50) 10-81-5115 Reallocation Sec./Clerical of funds ( 70) 10-81-5510 Reallocation Conf. Fees b Memb. of funds ( 105) #R*+a*****a* NO INCREASE TO DEPARTMENT BUDGET a*se*•esa**• V®L 1 ___PAG - a i i y'i 11 , -.f-...,~.~-_-.-r- __....r+,.~„'+~-..~.a...,..s*•per-vaare..-..,.-,~---,-~~.,,.-w.-,~.~~~----a'-,..-.-~ Budget Amendment 431 2-2 9.88 Account No. Department treason increase (Decrease) I ' 10-83-5122 J.P. Pct. 3 Reallocation Group Ina* of funds 60 10-83-5611 Reallocation Insurance b Bonds of funds 75 10-83-5614 Reallocation Rental-Off Space of funds 300 10-83-6210 Reallocation ~ Off. Furn. 6 Equip of funds ( 435) ' l •**ae**a***a NO INCREASE TO DEPARTMENT BUDGET **eaa•*aa**• 10-84-5122 Constable Reallocation J Group Ins. Pct. 2 of funds 60 f 10-84-5123 Reallocation Workers Comp. of funds 85 10-84-5611 Reallocation Insurance b Bonds of funds 100 10-84-5527 Reallocation Car Allowance of funds ( 245) #•aaaae**a*• NO INCREASE TO DEPARTMENT BUDGET *a•a••a*faaa 10-85-5122 Constable Reallocation Group Ina. Pct. 3 of funds 60 10-85-5123 Reallocation Workers Comp. of funds 160 10-85-5518 Reallocation Other Misc. of funds ( 220) ***•*e*eA** id INCREASE TO DEPARTMENT BUDGET *******R***• 20-40-5118 Road and Reallocation Extra Help Bridge of funds 5,125 20-40-5310 Reallocation Repair/Maint.Bldg. Grds. of funds 60 i 20-40-5451 Reallocation Equip. Rep./Maint. of funds 7,055 20-40-5455 Reallocation Diesel of funds 13,265 ` 20-40-5458 Reallocation ` Tires of funds 3,375 20-40-5518 Reallocation II Other Misc. of funds 815 20-40-5582 Reallocation Late Pay. Pen. of funds 45 20-40-5626 Reallocation Tax Coll. Fees of funds 4,455 i 3 o 4 V® PAG la- Vii' - - - - - - - - - - - - - - - I SIr A- Budget Amendment f31 2-29-88 Account No. Department Reason Increase (Decrease E • • 20-40-5710 Road and Reallocation • R&B Supplies Bridge of funds 1,130 20-40-5731 Reallocation Blades of funds 750 20-40-6211 Reallocation Radio Equipment of funds 450 20-40-6222 Reallocation Other-Equip. of funds 9,205 20-40-6230 Reallocation Maj. R&B Projects of funds 75,850 20-40-5117 Reallocation Labor of funds ( 5,125) 20-40-6220 Reallocation R&B Equipment of funds (116,455) NO INCREASE TO DEPARTMENT BUDGET 21 - Boonville Cemetery Fund 21-80-5518 Boonville Inc. to cover Other Misc. Cemetery unbudg. exp. 160 21-00-4667 Increase to Contributions revenue 160 INCREASE TO FUND & DEPAR=HT BUDGET $160 22 - Road Bridge No. II, Precinct 3 22-53-6214 R&BII Pct. 3 • Inc. to cover Equip. b Mat. unbudg. exp. 10,050 22-00-3523 Increase to Unres. Fund Balance revenue 3,630 22-00-4723 Increase to Road Crossing revenue 60420 INCREASE TO FUND & DEPT. BUDGET $10,050 22 - Certificates of Oblig ation, Construction 22-64-5590 C.O.'s No Budget Cost of Issue. prepared 149,945 22-64-5615 No Budget Equip. Rent/Lease prepared 1,085 ' 22-64-5616 No Budget Prof. Serv. prepared 5.700 22-64-5710 No Budget RbB Supplies prepared 525 22-64-5730 No Budget R&B Maintenance prepared 115,000 VOL PAGE Budget Amendment 131 2-29-88 I ,I N j i I t Account No. Depaktaent Beason Increase (Decrease) 22-64-6230 Cert4 of No Budget Maj. R&B Proj. Obligation prepared 84,500 22-64-8114 No Budget Inter Govt. Tranef. prepared 116,880 22-00-4622 Increase Int. R&B CO's to revenue 117,175 22-00-4971 Increase CO Proceeds to revenue 356,460 INCREASE TO DEPARTMENT BUDGET $473,635 INCREASE TO RAB NO. II FUND $483,683 24 - C. 0. Debt Service Funds 24-07-5672 No Budget Uncol. Taxes prepared 21 ~I 24-07-7110 No Budget Bond Princ. Retire prepared 40,000 i 24-07-7111 No Budget Bond Int. Retire prepared 176,331 24-07-7115 No Budget Fiscal Agent Fee prepared 534 24-00-8114 No Budget Intergovt. Transf. prepared 184,721 INCREASE TO DEPARTMENT BUDGET $216,886 INCREASE TO FUND BUDGET $216,886 4 25 - PERMANENT IMPROVEMENT DEBT SERVICE f 25-60-5626 Reallocation Tax Coll. Fees of funds 10,465 25-60-5672 Reallocation i Uncol. Taxes of funds 955 I~ 25-60-7110 Reallocation Bond Princ. Retire. of funds 160,820 25-60-7111 Reallocation Bond Int. Retire. of funds (172,240) ?1 f NO INCREASE TO FUND BUDGET , 26 - Road b Bridge Debt Service 1 26-61-5626 No Funds Tax Coll. Fees budgeted 615 1 26-61-5672 No Funds Uncollected Taxes budgeted 30 26-61-7115 Increase I Fiscal Agent Fees in fees 55 I i } ~ I I ' C- E a R- ` VOL P~ I• I( 1 ~ ~r•~.-w"*-- - r ~ -~.'~."i'~_^T~S• .3.'~s°~'"'' ~...-.•-a-........~.~ "z'.~ --~T•r r--.._ • • Budget Amendment /31 2-2 9-88 Account Flo. DeOdr6wnt ieason increase (Decrease) . 26-00-4620 R&B Debt Reallocation Int. Earnings Service of funds ( 700) iNCkW19 TO FOND BUDGET $700 ' 30 - Capital Projects b Improvements 30-62-7120 Reallocation Time Warrants Pay. of funds 14,480 30-62-7121 Reallocation Interest of funds 4,725 30-62-8114 Reallocation Intergovt. Transf. of funds 67,845 30-62-6310 Reallocation Const. Prop. I of funds ( 87,050) NO INCREASE TO FUND BUDGET 40 - Law Library 40-66-5610 Reallocation Telephone of funds 470 40-66-5521 Reallocation Law Library of funds ( 470) 3 NO INCREASE TO FUND BUDGET t 42 - Revenue Sharing 42-68-5616 Reallocation Prof. Services of funds 9,126 42-68-5634 Reallocation Soc. Serv. To Aged of funds ( 6,740) 42-68-5641 Reallocation 1 Cont. Serv. of funds ( 2,386) { NO INCREASE TO FUND BUDGET ' 1 ' 43 - Oil b Gas Fund 43-67-5518 Reallocation Other Misc. of funds 300 43-67-6110 Reallocation Poperty Acquis of funds ( 300) NO INCREASE TO FUND BUDGET t 45 - Omnibus Crime Control 45-69-6510 No Budget ; To Gen. Fund prepared 11,629 ' J 45-69-6511 No Budget To State of Texas prepared 104,659 i 1 , E ~ 1 VOL PAG ~ ' Budget Amendment 031 2-2948 I it Account No. bepartment Reason Increase (Decrease) 45-00-4927 Omnibus Crime No Budget i Crim. Viet. Fee Control prepared 25,763 `I 45-00-49-29 No Budget j Oper. Chauffer Lic. prepared 1,125 45-00-4932 No Budget Jud. Crt. Training prepared 9,457 INCREASE TO FUND BUDGET $116,289 I~ 61 - Health b Life Insurance 61-90-5872 Reallocation Claims of funds 186,685 61-90-5873 Reallocation Adm. Fees of funds 1,455 61-90-5874 Reallocation Agent Fees of funds 210 61-90-5878 Reallocation Pre-Cert. Fees of funds 2,200 61-90-5871 Reallocation Stop Loss Prem. of funds (190,550) NO INCREASE TO FUND BUDGET 70 - Indegent Health Care 70-44-5633 Reallocation B.V.D.C. of funds 30,495 , 70-44-5251 Reallocation Phy. Non-Emergency of funds ( 30,495) NO INCREASE TO FUND BUDGET 92 - Brazos Center S pecial Events 92-79-5118 No Budget Extra Help prepared 840 92-79-5120 No Budget Retirement prepared 20 92-79-5121 No Budget Soc. Security prepared 70 92-79-5518 No Budget Other Misc. prepared 3,245 92-79-5636 No Budget Contract Serv. prepared 1,680 92-00-4930 Increase Contributions to revenue 5,895 INCREASE TO FUND BUDGET $5,895 V® PAGE a f I` `I I +'z^-•--'--'r------~--^zrzr_ss-r-~^"-'.~-s.r~,•.~~c'-r•R-n-~-"---r•------..--•,--~~.~..,F,.r~. ~...~„---..-Y~n - i -Texas Department Form 2761 ' of Human Services November 1987 STATE OF TEXAS S COUNTY OF TRAVIS S 1EMERGENCY NUTRITION AND TEMPORARY EIWMNCY RELIEF SERVICES CONTRACT P.S. N0. 062-04-P-00 The TEXAS DEPARTMENT OF HUMAN SERVICES, hereafter designated the Department, and BRAZOS COUNTY COMMISSIONERS' COURT hereafter designated the Contractor, make an enter into this con rac , w c constitutes the entire agreement under the above number between the Contractor and the Department. I. The Department is the single Texas state agency responsible for administering the emergency nutrition and temporary emergency relief programs. Chapter 34 - of the Human Resources Code permits and authorizes the Department, with certain limitations, to enter into agreements with public or private agencies to pro- ' vide emergency nutrition and temporary emergency relief services for the bene- fit of eligible persons and to spend funds for this purpose. Since the Contractor desires to provide services for the benefit of eligible persons, as described in this contract, the Department and the Contractor make this con- trac t. The parties mutually agree: A. The Department, the Contractor and all subcontractors, will monitor and conduct fiscal and/or program audits at reasonable times and will provide consultation and technical assistance for the continuous development of the services proposed by this contract. The Department is authorized to • monitor and conduct fiscal and/or program audits of the Contractor's and j his subcontractor's services provided under the terms of this contract. k The Contractor must grant on-site visits as well as access at reasonable times to all books and records to state auditing agencies and representa- tives of the Department when these agencies determine it necessary for purposes of inspecting, monitoring, auditing, or evaluating these materi- al s. B. This contract depends on the availability of state and/or local funds. If these funds become unavailable, then the contract will be terminated, or payment will be suspended, or funding will be reduced, as specified in a written notice. C. If the Contractor fails to provide services according to the provisions of this contract and the approved plan(s) of operation, the Department V O L -PAGE - ! } { - - At;. r , I { 1 may, upon written notice of default to the Contractor, immediately termi- nate the whole or any part of this contract. This termination must not be an exclusive remedy but is an addition to any other rights and reme- dies provided by law or under this contract. D. If federal or state laws or other requirements are amended or Judicially interpreted so that either party is unable to fulfill the terms of the contract, or if the parties are unable to agree upon any amendment needed to enable the continuation of services, then the parties will be dis- charged from any further obligations stated in this contract. The par- ties, however, will equitably settle respective interests or obligations incurred up to the termination date. E. This contract may be cancelled by mutual consent; however, if mutual consent cannot be attained, then either party may cancel the contract by giving thirty (30) days notice in writing to the other party. The con- tract will terminate at the end of this thirty (30) day period. This provision does not prohibit immediate cancellation of the contract accor- ding to paragraphs B, C, and D above. III. The Contractor agrees to, and requires his subcontractors to agree to: A. Provide services in compliance with applicable state laws and regula- tions, and Department policies including service delivery standards. B. Make available at reasonable times and for reasonable periods client and accounting records, books, and documents pertaining to services for Department personnel or their representatives to inspect, monitor, audit, or evaluate. C. Comply with appropriate state or local licensing certification require- ments and with standards established by the Secretary of the United States Department of Health and Human Services. D. Participate fully in any evaluation study of this program authorized by the Department. , E. Not enter into any subcontract(s) for services without prior approval, or waiver of the right of prior approval, in writing by the Department, of the qualifications of the subcontractor(s) to perform and meet the stan- dards fixed by this contract and its attached plan(s) of operation. All subcontracts the Contractor enters must be written and must comply with the requirements of applicable state laws and regulations, and Department policies as amended, and of this contract. The Contractor agrees that he will be responsible to the Department for the performance of any subcon- tractor. F. Comply with the Federal Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, Subsection 504, as amended, and TEX. REV. CIV. STAT. ANN. art. 6252-16, as amended, and Executive order No. 11246, entitled "Equal Employment Opportunity" as supplemented in 41 CFR Part 60, including but not limited to, giving equal opportunity to those E! f~ W i. d VOL /I PAG , u G. N. J. K. L. N. N. 0. • ~ t seeking employment and those seeking services without regard to age, race, color. religion, sex, or national origin. The Contractor further agrees not to discriminate on the basis of handicap against any qualified person seeking employment or services. Establish a method to ensure the confidentiality of records and other information about clients according to applicable state law and regula- tions. The provision does not limit the Department's right of access to client case records or other information about temporary emergency relief services clients. Maintain and keep case information about eligible persons who received services and financial, statistical, and supporting documents adequate to ensure that claims for contract funds are in accord with applicable state requirements. These documents mist be maintained and kept by the Con- tractor and any subcontractors for a minimum of three years and 90 days after the termination of the contract period. If any litigation, claim or audit involving these records begins before the three-year period expires, the Contractor rust keep the records and documents for not less than three years and 90 days and until all litigation, claims, or audit findings are resolved. The case is considered resolved when there is a final order issued in litigation, or a written agreement is entered into between the Department and the Contractor. Contract period means the beginning date through the ending date specified in the original con- tract; extensions are considered to be separate contract periods. Be responsible for any audit exceptions or other payment deficiency in the program covered by this contract, and all related subcontracts, found to exist after monitoring or auditing by the Department. The Con- tractor also rust be responsible for the collection and proper reimburse- ment of any amount paid in excess of the proper billing amount. Place in all literature describing the services covered under this con- tract prominent notices acknowledging the Department's funding to the Contractor. This notice must be placed in the Contractor's annual reports. Not transfer or assign this contract without the prior written consent of the Department. Use generally accepted accounting procedures recognized by the American Institute of Certified Public Accountants. The Contractor must follow Department financial management policies and procedures in maintaining any fiscal records required under this contract. All,w the Department to display informational materials about services provided by the Department at the sites where clients apply for ser- vices. Comply with the Immigration Reform and Control Act of 1986, in regard to hiring practices. Serve only legal residents of the State of Texas and the United States. VG L PAGE ~ Z ' ' J i l ) y ) I I 1 i i a I; ~ t 1 a i n s f i - t' I. - The Department agrees to: A. Make payment based on funding as specified in this contract and in the attached plan(s) of operation. The Department makes payments upon l receipt of a proper and verified statement and after deducting arty previ- ous overpayments made by the Department. B. Recognize the fiscal policies and procedures of the Contractor and any subcontractor(s) except where they are in conflict with generally accepted accounting procedures or federal and state laws, policies, rules, and regulations. VO PAO 9Y 1 ' i IV. The Contractor agrees: A. To provide the Department, according to procedures established by the Department and in the format required by the Department, a verified and proper report of actual, allowable service delivery expenses and statis- tics for each county for each state fiscal year quarter during the con- tract period. The state fiscal year quarterly periods are September through November, December through February, March through May, and June through August. The report shall cover expenses and services funded with state funds allocated under this contract and local or other funds used to match the state funds allocated under this contract. B. To submit the quarterly reports required by the Department by the 45th day following the last day of each quarter. If the required quarterly reports have not been received by the 45th day following the last day of a quarter, this will be considered failure to comply with the contract. Failure to comply is valid jdstification for immediate termination, recoupment of funds previously paid, and/or refusal to pay future bill- ings or any portion of future billings submitted by the Contractor under this or other contracts with the Department. C. To reimburse the Department, upon demand, for any state funds paid in r excess of expenses covered by state funds as reported on the required quarterly reports. 9 0. To reimburse the. Department, upon demand, for any state funds paid in - excess of expenses covered by local or other qualifying matchf6g funds as reported on the required quarterly reports. ~E E. To maintain, and require subcontractors (if any) to maintain client and accounting records, books, and other source documents to substantiate expenses and services reported on quarterly reports. The Contractor agrees to repay any state funds paid for which there is inadequate or no ' documentation of expenses and services funded with state funds, local funds, or other funds used to match state funds. V. A f ~ ~qS 11 f c. r~ ,1__~ • • • BRAZOS COUNTY COMMISSIONERS' COURT Name OT A enCy BY: R. J. Solmgreen Name o Authorized presen a ve County Judge Title of Authorized Representativg Reviewed by the Office of the General Counsel VO PAG A Contractor's state funds budget or allocation of funds. If the Depart- ment determines, as a result of period review(s) and/or audit(s), that an overpayment has occurred, the Contractor must refund the overpayment to the Department. 14. r Ufa. 'r Ir S. The plan(s) of operation, including the basis for payment, will be peri- odically reviewed and reviewed in its entirety at least once annually. i In no case will the Department be obligated to pay in excess of the `.I C. Perform any evaluation studies that the Department determines necessary. The Department must report to the appropriate officers of the Contractor and any subcontractor(s) the preliminary results before the evaluation is concluded and the findings made a matter of record. YI. The Contractor agrees and will require its subcontractors to agree that: A. The scope of the services to be provided by the Contractor and/or subcon- tract,agency(ies) under this contract, the program description and basis for payment for these services, as well as other necessary components, are described and limited in the attached plan(s) of operation. The plan(s) of operation with other components is (are) incorporated in this contract in its (their) entirety by specific reference. The plan(s) will be maintained on file with the Department as a part of this contract. Any change, modification or amendment, or renewal of the contract must be made with the prior written approval of the Department except as other- wise provided in this contract. Any change, modification, amendment to, or renewal of the plan(s) is not effective until approved by the Depart- ment. The original plan(s) of operation together with any approved amendment is maintained on file by the Department. They will be consid- ered the controlling instrument in case any dispute develops relating to the wording of any portion of the plan(s) of operation or amendment. VII. The undersigned parties bind their organizations effective the 1st day of April . 19 88 , and continuing through August 31st 88 TEXAS DEPARTMENT OF HUMAN SERVICES BY• Ql~ r in o ns n Commissioner ti 1 l ~ 1 i Applicanfs madxng Address fStreet or P.O. Box. Cky, Stan. 23P1 Applicant's Street Addma pf dMferend Form 2760 November tees FOR OHS USE ONLY -04-P-00 O cane"ct ® nsear.r ❑ a+ Na Progtsm oes"Woon ENacvw Dam Stm of Inewporauon Marv No. Om of Suf»usmn March 1, 1988 Name of Exec mve Office ride TNephorn No. &V*Adea A10 R. J. Holmgreen County Judge (409) 361-4102 NOM of Pmw" Oirecmr Tide TiNp ww No. fkrdudes A/0 Ruth McLeod Administrative Assistant 409 361-4103 Name of Contact Person TWO TW"hona Na pndudas A10 Ruth McLeod Administrative-Assistant 409 361-4103 • CERTIFICATION 1 hereby cardty that the information reported in this application I% to the best of my knowledge, complete and accurate; that the applying agency has authorized me as Ids representative to submit this application and. if accepted. to negotiate a contract with the department: and that the applicant will comply with the terms Of forma 2761, 2762. 2763, and 2766 and Section 4300 of the Family Self-support Handbook If awarded a contract. / February 29, 1988 S A,idwnsed Daa Name of Audfonsed Rapnawwdve 10mo type a PMO ThA R. J. Holmareen County Judge • Taxas DopartmsrR of Human Sawcas EMERGENCY NUTRITION I TEMPORARY EMERGENCY RELIEF FUNDS APPLICANT INFORMATION Legal Name of Ap*mg Agency BRAZOS COUNTY COMMISSIONERS COURT County for mxnfaal to be saved BRAZOS COUNTY Applicant is Anottw Pakdtal Pinata. Tax-ex mpt, ® coumv ❑ SubdNa m ❑ Norrproflt Corporation Awfcant's EIN Applicant's Vander 10 No. 746000433 1746000433027 r 3° v• . f~4 .d ~r • Taxes Depsrtment of Human Resource TEMPORARY EMERGENCY RELIEF PROGRAM SERVICE DELIVERY PLAN • r 1 Form 27821septanber 1983 FOR OHR Use ONLY contract No. 062-04-P-00 No. p Cate M E] Renewal ❑ Ch: rq. D Prog. Ossenpaon Effective Date Page:2 4/1/88 County for counties) to be Served BRAZOS COUNTY. TEXAS - PART A: TARGET POPULATION 1. Describe the county's for counties') temporary ernergency relief needs: During the last year the Brazos County Treasurer received approximately 450 request for relief services. The Twin City Mission and American Red Cross, the two subcontract agencies received approximately 6000 requests I. • Z Describe the population the eonuww will some: Persons experiencing difficulty in maintaining the basics; shelter, food, clothing, etc. due to low income, or temporary emergencies like sickness, unimployment, etc. 3. Describe tin nnthod of terwia: Persons will apply directly to the County Treasurer or either of the subcontract agencies. If they receive assistance it will be in the form of voucher or check or direct payment. (for instance, rent to a landlord will be direct payment for rent; food will be by voucher to be taken to a local supplier.) VC)L PPG 3 g f a . _.t M~. lIr t .1 PART B: ELIGIBILITY CRITERIA 1. Identify the maximum income levels of people eligible for temporary emergency relief services: Maximum Income Levels by Family Size: RsizeY INCOIMi FAMILY INCOME 5 Income Basis B Yearly (2Monthly Form 27E2/Page 2 Contract No. FOR OMR USE ONLY I 062-04-P-00 kdtfal Plan NO. ( Convect ® Renewal ( Cheap Prop. Description Effective Date I Page: 3 4/1/88 1 e Income levels must increase as family size increases, 2 e Income levels must be listed for family sizes up to six. 3 e Income levels must not be less than 75% of the federal poverty index. Services will be provided without regard to 4 income. Eligibility will be decided on a case by case basis and documented. Weekly U Gross ❑ Net i A. Lit the types of income counted: B. List the peopfe included in determining family size. C. Lin the expenses deducted from gross income (if net income to evaluated): 2 Descs ibe other eligibility criteria, mils ae need, family =sea, or residency. if used: Must be a resident of Brazos County. Must document need for assistance required. r 3. Describe the priorities to select clients when more people are eligible for services than the program's resources can serve. Indicate whether or not waiting lists will be used: No waiting list. Eligible clients will be served on a first come basis. r i c .f • u i • rct ~+r~.---~..+c~ -.~.--sue-. 7_-~.~-,.qt~~ --.*-..r~^~ ----•a-~--F+ :'~R .;~-'±---^-r: r'----r-.,...._..,.,.---r'-, - - l• _e _ _ tie.. •rf I 3 1 Porn 2702/Pa 4. Describe the proses peopb ese to fequesteerelaw. fn dudhq medlode of domnrndng nquem for sett+kes In the ellent's cases reeoed: People will apply directly in person to the County Treasurer or to subcontract agency. All information vill be documented on form supplied by contract manager POR OMR USR ONLY Contrut No. 062-04-P-00 . M . A" No E3 eanaeet ® Renewal ❑ Change D Proq. 0eurotan erlevrve Oate Page: 4 4/1/88 Q. lndlote tlr maximum length of der bartsaaen: A. When a person nK mts services and staff take information to establish eligibility: Immediate 8. When staff take infon. Lion to establish eligibility and determine eligibility: Immediate, unless need to call third parties for information. (Utility Co., ' Landlord, Doctor, etc.) C. When staff determine eligibility and notify the person of the decision: Immediate unless delay due to above conditions !i. Identify ft docunrnte an people need to establish digbclitV i Utility bills i Lease agreements Prescriptions Any other documentation necessary, deptending on service requested. • 7. Ceacnbs the proem to determine eligibility, induding the staff responsible for determining eligibility, the way staff verify a perst documentation, and the way staff document eligibility decisions in the diem's can near: Will interview and contact third parties by phone if necessary. Will put information on form supplied by contract manager. VOL PAGE - ri r ~ ' ~ - - ~ ~ ~ _ _ 1.1..1 L' . M 4. r 1 ~ & Describe the process used to notify people of eligibility decision: Verbal at interview. By phone if not determined at interview. If client has no phone will request they call. ~I Farm 2762/Page 4 + FOR ONR USE ONLY Contract No. 062-04-P-00 b"011 Film No' Cancel © Renewal ❑ Change Pfog. Owrlptlon EIfectNe Oste Page: 5 4/1/88 9. Describe the procedure people may use to appeal an ineligibility determination: For County Treasurer, or subcontract agency, applicant may complain in writing to the County Judge. If still dissatisfied, may address the Commissioners Court in writing. 10. Describe the methods to keep information confidential: All forma and notes will be. kept in file cabinets at County Treasurer's Office or subcontract agencies. Staff will be instructed on laws pertaining to confidentiality. V® PAG 3 ~s ' . _ ..yam •-s~w^+.-' ~:-q-~r.r".7^"~t+-trf ~Y-~ + •-r.- ^ ;.•t 'T_.a-~ fV' = "-°a4' _ _.r v- _ .--r ~auc--~ ~ err i .4 ANN I.. c • 1 F • stone 276VPW e PART C: SCOPE OF SERVICES-Check the boots to indicate than amen that the contractor will provide. State the types. duration. wW frequency of MW.tana he will offer. 1. ® Food /oR CNN USE ONLY controct No. 062-04-P-00 No. D Contract ® Renewal ❑ Change Proy. Nrx option Ellectne Oat* Page: 6 4/1/88 Type(s) of Food Assistance: Voucher made to grocery store . Receipt of food distributed directly from food pantry at Twin City Mission Duration: One time Frequency: • Once monthly unless exceptional emergency situation. 2 ® Housing Type(s) of Housing Assistance: Rent or deposit to allow an applicant to move into a location. Duration: One time. Frequency: One time. 3J3 Utilities , Type(s) of Utility Assistance: Payment of bill prior to disconnect. • Duration: One time. Frequency: One time. 1 VOL_U PAS 3 N~ ~I I ~I • ~ 1 4. ® Clothing Type(s) of Clothing Assistance: Normal wearing apparel. Coats and outer clothing during cold weather. Special type for medical purposes. Form 9762/Pop 6 FOR ONR USE ONLY Contra No. 062-04-P-00 Ndd Plan DNO• ❑ Caroeat ®Ranswal ❑ Chan4e Prot'. Oesanptaon EftnotNra Onto Page: 7 4/1/88 Duration: Time of request Frequency: One time. 8. ® Other Gpedfy): Prescriptions Type(s) of Other Assistance: . Will pay for prescribed medication f or eligible persons Duration: Time of request Frequency: f Three a month per client. l9. Other (specify): Transportation Type(s) of Other Assistance: Will pay for transportation (gas, bus fare, etc.) for elegible clients to receive medical care, to be able to become employeed, for other reasons felt suitable by the County Treasurer. ~I l Duration: Short term. 1 Frequency: l E As necessary f a li V®L ~'A s~ •t • • • 7. ® Other (specify): Dental and/or medical Type(&) of Other Assistance: Emergency extractions or fillings. Medical: out patient room and board for patient taking chemotherapy (such as patients at John Sealy Hospital in Galveston) Penn 27a21PW POR OMIT US! ONLY Plan ❑ C*nueot E3 Renewal E3 cry to Proq. oewriation elleane oats Paoe: f 4/1/88 Duration: Time of request Frequency. . Four week period e, Identify soft responsible for documenting service delkery (documentation of diente who received services and the type end Unou of services each dient received): Completion of applicatoion, eligibility. service forms. County Treasurer or designated staff subcontract agency. PART 0: METHODS OF ADMINISTRATION: 1. Attach an organisational chart that shows the soft responsible for administering tempoeery amergencyy raiief service or describe th admintstrstve structure: Program administered by Administrative Assistant to Commissioners Court. County Treasurer and sub-contract agencies by authority of the County Judge and Commissioners Court. Z. Indicate whether or not the contractor will subcomract to purchase temporary emergency relief services: 0 Yes 3. If the contractor will purchase services with an instnrment other then a subcontract describe: A. The proces► to authorize the third party to provide the service: By telephone call or letter. 8. The process to pay the third party vouchers: Will submit bill or statement to County Treasurer or to sub-contract agency who authorized the service. C. The process to monitor third-parry service delivery: The client will inform the County Treasurer or sub contract agency who authorized the service if they do not receive the authorized service. County Treasurer will maintain cancelled checks, bills, vouchers, etc. "V"® PQ- t r 4 • 1 Y i 1 F~ F 1 I {1 err i e 1 Font 2782iPs9 FOR OMR USE ONLY Contract No. 4. Accounting System-in the accounting system used for temporary 062-04-P-00 f emergency relief funds, the contractor agrees to: k*W Plan No. ❑ Catttreet M Renewal ❑ change D A. Comply with generally accepted accounting principles established Prog. Dncripton Ellectne Oahe by the American Institute of Certified Public Accountants. Page: 9 4/1/88 i 8, Comply with OMB Circular A-87, Cost Principles for State and Local Governments. G Use a cash, accrual, or modified accrual system. If the system is cash, at the and of the contract period it provides adjusting and i~ I~ closing entries which delete revenues and expenses that do not relate to the contract period and which add revenues and expenses that do relate to the contract period { D. Separate state from local revenues and identify the source and timing of local revenues. E Separate monthly administrative costs from direct services costs and distinguish direct services costs covered by local funds from those covered by state funds, F. Maintain written supporting sourcq documentation of all entries. 4 Personnel Practicas-The contractor sgnes to: i A. Have procedures to recruit and select staff allowing for equal employment opportunities. I L Inform staff at the time of employment of personnel policies, Including benefits, limitations, expected conduct, and job dudes. J I{ C. Review staff grievances. I PART E: PUBLIC COMMENT AND NOTICE 1. Describe the process for public comment and notice of the proposed eligibility criteria and scope, duration, and frequency of bereft { List the names of the public eadtles, non-profit organizations, voluntary associations, representatives of low-income people, and othr groups involved. Explain the way the contractor responds to and uses comments. ' A flyer describing program will be posted at Courthouse informing public to direct comments in writing to County Judge, who will review. No cogent will receive in- dividual response but County Judge will incorporate any changes felt necessary due to comments. f; ,I ~h PAGE I V® h ~ ' • _~.~-•--~rw-t;,.c•-cr---:n+a~r'+~rrr •,T :~+~a•'-'+a--,R^•>....----+•-r+.. - r°'+rtw -r.~-'*~-.r^--~-rr.+--..r+-..- - ~~r' r' i ~---Ti ~--^-r~ - • • Form 27621Page 9 ` . FOR OMR USE ONLY Contract No. 2. Describe the ntethodt to inform people of eligibility requiranm" P-00 062-04- and bww to available under the program: ' 1"Ill 1 DNO. Plan ❑ Cortrect Z Raaarrsl ❑ Change " Proq. Deseripuon Elleetne Oar County and sub-contract agencies are already providing Page: 10 4/1/88 the same or similar services. Will advise clients of program. 1 t c t r r ~s , i f i i Feb. 29. 1988 S,pnature-Contractor's Representative Oats Name Ipeease type or print) 'nd• R. J. Holmgreen County Judge /Z/Z__0 A A Signature-OMR Representative Oat• Name (please type or print) Title Ernest Simmons Contract Manager I +1 ,1 ( ,I j .--T~.._,.--v-.,~,-,.,f^+v~._-rte - t 'I V Texas Department of Human Services Form 2763 November 1987 I I or OHS Use Only EMERGENCY NUTRITION/TEMPORARY EMERGENCY I Contract No. 062-34-P-00 i RELIEF PROGRAM BUDGET I Initial Renewal X P I I Plan of Operation, page 11 I I Effective Date 04-01-88 Contractor's Name Brazos Count Commissioners Court Budget Period April through _ August 31, 1988 oun y Brazos BUDGETED COSTS: Direct Client Services Administration Total LOCAL FUNDS: Source Twin City Mission State Funded 1. S 8,737 -Wfr- 6. $ 8,737 Locally Funded 2. $ 8,737 4. _0- 7. $ 8.737 United Slay for American Red Cross Brazos Count Total Local un s (item + em + em Total 3. $17,474 5. -0- 8. $17.474 Amount 9. $1,437 10. 2,900 11. 4.400 12. 58.137 Contractor's a res nsative Department's Represe've Signature: Signature: i' Name (type . Holm reen Name (typed) _ FTrpa* s~ ~~Q Title: County Judge Title: contract ji4nager Date: February 29, 1988 Date: .?.Z voL~-PAGE 3yo f t f • • • STATE OF TEXAS COUNTY OF BRAZOS LEASE AGREEMENT r r This agreement between BRAZOS COUNTY, TEXAS, hereinafter called Lessor, and BRAZOS VALLEY MUSEUM, hereinafter called Lessee, is as follows: Lessor, the Owner of the Brazos Center, a multi-use building and the adjacent grounds has agreed and-does hereby agree to lease and demise unto Lessee a portion of the Brazos Center, hereinafter described upon the following terms and conditional 1. Lessee shall be entitled to the space allocated to it by the Director of the Center for a term beginning March 1, 1988 and endink February 28, 1989. The space allocated is described in Attachment "A" hereto, which has been signed by the Director of the Center and the Judge of the Brazos County Commissioners' Court. Lessor agrees to provide space designated in Attachment "A" for Lessee's use during the term of this agreement. 2. A. In consideration therefore, Lessee agrees to pay to Lessor on or before the first day of each month during the term hereof, the sum of $104.00 representing the agreed monthly rental for the use of such space as herein set forth; B. and two dollars ($2) per camper per week for day camp sessions. 3. Lessor shall furnish all utilities, including gas, water and electricity. 4. Lessee will pay the regular User fees for space used by it, other than space allocated to it under this agreement. 5. Lessor does not provide and will not provide furnishing, custodial care or maintenance of the space allocated to it under this agreement. 6. Lessee will be responsible for having an individual and/or an automatic answering device to answer the telephone during the announced business or visiting hours. 7. Lessee agrees that it will be open on Saturdays and Sundays at hours agreed to by the Center Director and Lessee, and if specifically re- quested, will serve as the Center authority on those days. 8. Lessee shall take good care of the space allocated to it, reasonable wear and tear only excepted, and shall surrender the premises at the termination of this agreement if Lessee fails to meet obligations delineated in this contract. 9. Lessee agrees that no improvements to or alterations to the space shall be made without the consent of Lessor in writing. 10. Risk of loss of all property owned by the Lessee shall remain with Lessee, it being understood that Lessor will maintain no insurance on such property. Any insurance desired by the Lessee on Lessee's property shall be purchased by Lessee at its expense. VOL_ZZ_PAGE 3,Y/ 1 i f1 i any damage to person or property caused by the negligent act of any Lessor, its agents, servants, or employees or due to the act of any other tenant in the building, or due to any defect or want of re- pair in any part of the building of which the allocated space forms a part. 12. Lessee agrees to hold Lessor harmless from any and all claims, damages and expenses, including attorney's fees, growing out of or arising from any negligent act on the part of Lessee, its agents, servants, or employees. 13. No sign shall be placed at, on, or about the premises by Lessee except with the approval of the Center Director in writing. 14. Lessee agrees to abide by the rules determining types, housing, maintaining and reporting inventory of wild animals in the Brazos Center entitled Attachment "B" which is incorporated in the Lease Agreement between BRAZOS COUNTY, TEXAS and the BRAZOS VALLEY MUSEUM and duly signed by the Museum Director and Board President. 15. Lessee agrees to have a minimum of four different exhibits annually displayed in the Brazos Center showcase allotted to the Museum. 16. Lessee is granted permission to sell merchandise on the premises provided that merchandise is secondary to the principal objective of Lessee's occupancy of the premises. 17. Lessee may, when available, use space entitled Classroom AB for temporary purposes, after clearing dates with the Center scheduler. All other space used other than that herein defined will require fees normally charged. Use of such space is on a first-received request basis. 18. Sub-leasing of Museum space by Lessee is prohibited. Use of Classroom AB by any group or individual other than Lessee requires approval in writing by the Center Director. 11. Lessor shall not be liable to Lessee or its agents or employees for - I IN TESTIMONY WHEREOF, the parties to this agreement have hereunto set their hands in duplicate, the day and year written below. BRAZOS COUNTY, TEXAS J R.J. OLMGREEN, COUNTY JUDGE LESSOR 0Q-1 a-q I8 V DATE VOL - PAGEF >f" BRAZOS VALLEY MUSEUM hat d BRAZOS VALLEY MUSEUM, OARD DIRECTORS PRESIDENT, LESSEE ,,7/1 .3 DATE i "I t i 1 i 1 F i E t I F .I F f -I W 1 STORAGE U U STORAGE HALL t u' JANITOR IOTCHEN MEN WOMEN UNLOADING STORAGE RECENNG - S - - - - • . TORAGE RAMP i 108 106 104 3 M U S U M Studio s Studio II Studio I III PLATFORM ASSEMBLY I ASSEMBLY Il STAGE CORRIDOR WORKROOM 3 ~ 105 STORAG _ CLASSROOM CLASSROOM r - A C - W9 OUXE OFF Pk a0 I I( CLASSROOM o CT 4 CTU E B 9 AAAIEdd HEARSAI- a I i0? S s s , OFFICE RECEPTION sICE , STORAGE .~•L~~, DSPIAY pISP~AY u,~I/l 01`.'P~AY DISPAT- w v~ ' I J CONCOURSE DISPLAY CONCOURSE DISPLAY I ' f r f NOPlG VENpNG % ~ 1 I A i YESTUR&E JAN Ta,;8. E IFN'Rr VES IEUIE AN EST E RY,NES ' Lk 'A Alf A-1, flAf C TS ESf ONCT 40x5 j ` SALES MFN ~~WONLN MEN ~Wp.(N xr STORAGE STORAGE 'C v •`a~ LfvbLy _ ~r.4 ' .1.t, Mitgr7{ At ac 0- 0 u a w U N \ 0 N ra M /W ^^V J A L 0 U, O p of v (V h L a a a F z M Q a a • t, ATTACHMENT "B" • ` y 1. ANIMALS - GENERAL RULES 1.1 No venomous animals. 1.2 All snakes should be housed in locked cages, 1.3 Birds must not be maintained on a permanent basis; no birds will be free-flying; any cages being used will be cleaned daily. 1.4 No large animals will be allowed. "Large" is defined as those re- quiring more than 10 cubic feet of space in order to be properly maintained. ' 1.5 All live animals will be used for educational purposes only. No exotic animals will be permitted. II. CONTAINMENT AND MAINTENANCE 2.1 All animals will be kept in maximum sanitary conditions. 2.2 A rigid cleaning schedule will be maintained. 2.3 Feeding schedule will be followed. 2.4 All foods must be stored in tightly covered containers. 2.5 Numbers of animals kept shall be permitted as space allows. 2.6 Animals will be checked regularly (at least once per month) and on schedule, for parasites and diseases. 2.7 Any diseased animal will be treated, released or sacrificed. III. INVENTORY An inventory of animals including a description of each will be kept up to date and on file at the Brazos Center office. 3.1 No more than 30 vertebrate animals (excluding fish and mice) may be kept on the premises at one time. 3.2 Animals allowed include: Fish (in aquariums) Snakes under 5 feet in length (see 1.1 and 1.2 above) Lizards Frogs l Mice (no more than 15 adults) Flying squirrels Small turtles under 6' in shell length 3.3 Animals prohibited include: Rabbits Rats Squirrels Racoons Armadillos Opossum All other animals may be kept only by agreement between the Museum Director and the Center Director. BOARD PRESIDENT MUSEUM DIRECTOR DATE DATE i V0L__J4_PAGE__Z_~_y • • • I~ ,.11,,.11,'^ r!*'^T~Y,.r-pF..•s.~-•-Tg't .,'~c7•-f-t-v-lr -,--~~-r+Tt~. +~r~-s~.-~.r~~, zr Y,.-n~ .~JI4 ~ ==T T7r- - ~r'9'"~~"„ 7 i RESOLUTION 1 STATE OF TEXAS ) COUNTY OF BRAZOS ) TO THE STATE PURCHASING AND GENERAL SERVICES COMMISSION WHEREAS, The Commissioners Court of Brazos County , Texas, pursuant to the authority granted by Sections 271.081-271.083 Local Government Code, V.T.C.A., as amended, desires to participate in described purchasing programs of the State Purchasing and General Services Commission, and WHEREAS, The Commissioners Court is of the opinion that participation in these programs will be highly beneficial to the taxpayers of this County through the anticipated savings to be realized; now, therefore, be it - RESOLVED, that the Commissioners Court of Brazos County does request that the State Purchasing and General Services Commission to include its stated need for Contract Class No. 645 - Paver for Office and Print Shop on the Commission's annual contracts for those items, whereby the County may be allowed to purchase those items from the annual contract; and that Rebecca Shults . County Purchasing Agent is authorized and directed to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of Brazos County . I certify that the foregoing is a true and correct copy of the resolution duly adopted by the Commissioners Court of Brazos County on the 29th day of February 1988, and that the same now appears of record in my office. In witness thereof, I have hereunto set my hand and affixed my official seal this 29th day of February 19 88 . By: R. J. Holmgreen, County Judge Bill Cakey, Commissioner, Pct. 1 BRAZOS COUNTY Frank Boriskie, County Clerk VO PAGE s , r ' 1 , J ` 1 ~ d j' Milaon Turner, Commissioner, Pct. 4 • r; w ~ ~ t t ~ I County Brazos Control - 9, •O3 Project Highway Co. Road-102 CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM THIS AGREEMENT, made on the date shown hereinafter, by and between the State Department of Highways and Public Transportation, hereinafter called the "Department", and Brazos Count a local govern- ment, or governments agency or entity, ere na ter ca e the "Governmental Agency" acting by and through its Commissioner's Court and by virtue of the authority shown on Exhibit attac a hereto an ma e a part hereof. W I T N E S S E T H - f WHEREAS, the Governmental Agency is owner of a bridge located on a public road or street within its jurisdiction at Still Creek on County Road 302 ; an WHEREAS, under Title 23, United States Code as amended by the Surface Transportation Assistance Act of 1978 and subsequent Federal legislation, a program entitled 1987-91 Off-State S stem Federal-Aid Bridge Replacement an Rehabilitation Program as been approve y the State Highway and Public Transportation Commission and said bridge is included in this program; and WHEREAS, it is incumbent upon the Department to assure accomplishment of this work. AGREEMENT NOW, THEREFORE, in consideration of the premises and of mutual cove- nants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: i f f' t F 1. The Governmental Agency hereby authorizes the Department or its contracted consultant and Department's contractor to enter on the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspection, construction and other purposes necessary to replace or rehabilitate said bridge and approaches. 2. The Governmental Agency agrees to provide, at its expense, the necessary adjustment of any and all utilities and services, whether publicly or privately owned, as may be necessary to permit the work authorized herein. Existing utilities will be adjusted in respect to loca- tion and type of installation in accordance with requirements of the Department. VO -PAGE 7y~ .r -1- : • I, . .r.-,..~.rv -•r.T.-v •a,>,+-•-~ r'r.s+'=.r ~^'r•-•n-sr ~-~sz+~ ;.-fit.,. a+n~ - t 3. The Governmental Agency agrees to provide 20% of the actual construction cost of the bridge replacement or rehabilitation project including preliminary engineering and construction engineering, or that portion of the cost of the project not reimbursable by the Federal Highway Administration. The Governmental Agency further agrees to acquire, at no cost to the Department, any additional right of way, if required. Within 30 days following execution of this agreement the Governmental Agency agrees to pay to the Department by check made payable to the State Department of Highways and Public Transportation an amount equal to 10% of the estimated cost of the project. Forty-five days prior to the Department's scheduled date for the contract letting, the Governmental Agency agrees to pay to the Department an amount equal to the remaining 10% of its obligation. If, at any time during plan development or construction of the project, it is found that the amount received is insufficient to pay the Governmental Agency's obligation, then the Department shall immediately notify the Governmental Agency which shall promptly transmit the required amount to the Department. After the project is completed, the actual cost will be determined by the Department, based on its standard accounting pro- cedures, and any excess funds paid by the Governmental Agency shall be returned to the Governmental Agency. 4. If, after execution of the agreement, the Governmental Agency elects to terminate the project, the Governmental Agency shall be re- sponsible for those eligible expenses incurred by the State which are attributable to the project. ' 5. The Department will prepare or provide for the construction plans, advertise for bids and let the construction contract, or, otherwise provide for the construction and will supervise the construction or reconstruction as required by the plans. The cost of all services performed by the Department will be borne by others. It is mutually agreed that as the pro- ject is developed to the construction stage, both parties shall approve the plans by signature approval thereon, and a copy of such plans will be attached hereto, marked "Exhibit B", and made a part hereof. 6. In the event the terms of this agreement are in conflict with the provisions of any other existing agreements and/or contracts between the Governmental Agency and the Department, this agreement shall take precedence over the other agreements and/or contracts. 7. Upon completion of the project, the Governmental Agency agrees to accept ownership and operate and maintain the facility authorized by this agreement for the benefit of the public without charge. 8. The Governmental Agency agrees to indemnify the Department against any and all claims for damages to adjoining, abutting or other property for which the Department is or may be liable arising out of, incident to or in any manner associated with or attributed to the project. ~ 1 r. 1 7 r i i 1) VOL PAGE 3 i 4 i i -2- ...r - _~...P~•T,"s~V.+t, .c~wfrv'~•+s +++."~~^'I`~TT~T/^~L~•Fwa..-..~-`+~C+~r-.,~.+-.~~-T.e"'+~'~Y~ai^ -~'T~-~._s`.-~,r-. - _ ..fit ~tirr t a t IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate on the date herein stated. THE GOVERNMENTAL AGENCY THE STATE OF TEXAS Certified as being executed for the Brazos Count and/or ecaand effect rrying out activating g out the orders, Name o Governmental Agency established policies, or work programs heretofore approved and authorized by the State Highway and Public Transportation Commission. By APPROVED: ~ By Count Judge j rect r, es gn and Construction TT-tTe--o? -Executing Official Date ~2•~~ ATTEST: f Count Clerk to i i I 1 , -3- VO L_.J~.--PAG I RESOLUTION AUTHORIZING COUNTY JUDGE TO SIGN A -CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT THE STATE OF TEXAS § Brazos , Texas COUNTY OF BRAZOS § February 29 , 1988 MOTION was made by Commissioner Wilcox and seconded byCommissioner Turner that the Commissioners' Court of %;a;2s County authorizes the ounty Judge to sign the Construction an Maintenance Agreement for the improvement by the State Department of Highways and Public Transportation on the roads described below: At Still Creek on County Road 302 • VOTE on the motion was as follows: Commissioner Cooley No Commissioner Wilcox Yes Commissioner Beard Yes WHEREUPON the motion was declared carried. THE STATE OF TEXAS § COUNTY OF BRAZOS § Commissioner Turner Yes' R. J. Holmgreen Yes ?I~ I hereby certify that the foregoing is a true and correct copy of of order passed by the Commissioners' Court of Brazos County, Texas on the 29th day of February 1988. 1 Clerk of County Court Brazos County, Texas EXHIBIT A VOA. PAG ~ I ~ . 1 _o Y\ ~j _ \ 4• w~ f 1 County Brazos Control ql7 _ -A -03 Project Highway Co. Roa 6 CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM THIS AGREEMENT, made on the date shown hereinafter, by and between the State Department of Highways and Public Transportation, hereinafter called the "Department", and Brazos Count a local govern- ment, or governments agency or entity, hereinafter ca e t e "Governmental Agency" acting by and through its Commissioner's Court and by virtue of the authority shown on Exhibit A attached hereto an ma e a part hereof. W I T N E S S E T H • WHEREAS, the Governmental Agency is owner of a bridge located on a public road or street within its Jurisdiction at Carter Creek on County Road 169, Reliance Road ; an WHEREAS, under Title 23, United States Code as amended by the Surface Transportation Assistance Act of 1918 and subsequent Federal legislation, a program entitled 1981-91 Off-State S stem Federal-Aid Bridge Replacement and Rehabilitation Program as been approve y the State Highway and Public Transportation Commission and said bridge is included in this program; and WHEREAS, it is incumbent upon the Department to assure accomplishment of this work. AGREEMENT NOW, THEREFORE, in consideration of the premises and of mutual cove- nants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: 1. The Governmental Agency hereby authorizes the Department or its contracted consultant and Department's contractor to enter on the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspection, construction and other purposes necessary to replace or rehabilitate said bridge and approaches. I I i ti 2. The Governmental Agency agrees to provide, at its expense, the necessary adjustment of any and all utilities and services, whether publicly or privately owned, as may be necessary to permit the work authorized herein. Existing utilities will be adjusted in respect to loca- tion and type of installation in accordance with requirements of the Department. VOL___~_PAGE 3" - -1- i i • • u • 1 1 +•6 d 3. The Governmental Agency agrees to provide 20% of the actual construction cost of the bridge replacement or rehabilitation project ; including preliminary engineering and construction engineering, or that ; portion of the cost of the project not reimbursable by the Federal Highway Administration. The Governmental Agency further agrees to acquire, at no cost to the Department, any additional right of way, if required. Within 30 days following execution of this agreement the Governmental ; Agency agrees to pay to the Department by check made payable to the State Department of Highways and Public Transportation an amount equal to 10% of the estimated cost of the project. Forty-five days prior to the Department's scheduled date for the contract letting, the Governmental Agency agrees to pay to the Department an amount equal to the remaining 10% of its obligation. If, at any time during plan development or construction of the project, it is found that the amount received is insufficient to pay the Governmental Agency's obligation, then the Department shall immediately notify the Governmental Agency which shall promptly transmit the required amount to the Department. After the project is completed, the actual cost will be determined by the Department, based on its standard accounting pro- cedures, and any excess funds paid by the Governmental Agency shall be ; returned to the Governmental Agency. u_ 4. If, after execution of the agreement, the Governmental Agency elects to terminate the project, the Governmental Agency shall be re- sponsible for those eligible expenses incurred by the State which are attributable to the project. 5. The Department will prepare or provide for the construction plans, ' advertise for bids and let the construction contract, or otherwise provide for the construction and will supervise the construction or reconstruction - as required by the plans. The cost of all services performed by the Department will be borne by others. It is mutually agreed that as the pro- ject is developed to the construction stage, both parties shall approve the plans by signature approval thereon, and a copy of such plans will be attached hereto, marked "Exhibit B", and made a,part;_hereof. 6. In the event the terms of this agreement are in conflict with the provisions of any other existing agreements and/or contracts between the Governmental Agency and the Department, this agreement shall take precedence over the other agreements and/or contracts. i 7. Upon completion of the project, the Governmental Agency agrees to accept ownership and operate and maintain the facility authorized by this i agreement for the benefit of the public without charge. • 8. The Governmental Agency agrees to indemnify the Department against any and all claims for damages to adjoining, abutting or other property for which the Department is or may be liable arising out of, incident to or in any manner associated with or attributed to the project. I I I -2- V®L RAGE-7 TZ i II ~ f I I ' G t ~.1 t • l .r IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate on the date herein stated. THE GOVERNMENTAL AGENCY Certified as being executed for the purpose and effect of activating Brazos Count and/or carrying out the orders, Name o Governments Agency established policies, or work programs heretofore approved and authorized by the State Highway and Public Transportation Commission. By APPROVED: Count Judge Title of Executing official ATTEST: County Clerk -itle j. THE STATE OF TEXAS By Depu irect s gn and Construction Date •f VOL 11 PAGE -3- r a I r r~ r 4 ~ ~ r -I qw 1. L l 7777 • ,y • • • RESOLUTION AUTHORIZING COUNTY JUDGE TO SIGN A + CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT THE STATE OF TEXAS § Brazos , Texas COUNTY OF BRAZOS § February 29 , 1988 MOTION was made bycommissioner Wilcox and seconded by Commissioner Turner that the Commissioners' Court o County authorizes the ounty Judge to sign the Construction an Maintenance Agreement for the improvement by the State Department of Highways and Public Transportation on the roads described below: At Carter Creek on County Road 169 VOTE on the motion was as follows: com_miggioner Cooley No Commissioner Turner Yes rnmmisaioner Wilcox Yes Judge R. J. Holmgreen Yes Commissioner Beard Yes WHEREUPON the motion was declared carried. THE STATE OF TEXAS § COUNTY OF BRAZOS § I hereby certify that the foregoing is a true and correct copy of of order passed by the Commissioners' Court of Brazos County, Texas on the 29th day of February , 1988. elrk of County Court Brazos County, Texas e ; s S EXHIBIT A VC VC)L PAGE : - - - i I i i j w • • County Brazos 1 Control 3 Project Highway o. Road CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM THIS AGREEMENT, made on the date shown hereinafter, by and between the State Department of Highways and Public Transportation, hereinafter called the "Department", and Brazos Count , a local govern- .M ment, or governments agency or entity, hereinafter called the "Governmental Agency" acting by and through its Commissioner's Court and by virtue of the authority shown on Exhibit attached hereto an made a part hereof. W I T N E S S E T H WHEREAS, the Governmental Agency is owner of a bridge located on a public road or street within its jurisdiction at Brush Creek Relief on County Road 176, Harvey Weedon Road -UU r ' WHEREAS, under Title 23, United States Code as amended by the Surface Transportation Assistance Act of 1978 and subsequent Federal legislation, a program entitled 1987-91 Off-State U stem Federal-Aid Bridge Replacement and Rehabilitation Program as been approve y the State Highway and Public Transportation Commission and said bridge is included in this program; and WHEREAS, it is incumbent upon the Department to assure accomplishment of this work. A G R E E M E N T r• re li' NOW, THEREFORE, in consideration of the premises and of mutual cove- nants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: 1. The Governmental Agency hereby authorizes the Department or its contracted consultant and Department's contractor to enter on the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspection, construction and other purposes necessary to replace or rehabilitate said bridge and approaches. 2. The Governmental Agency agrees to provide, at its expense, the necessary adjustment of any and all utilities and services, whether publicly or privately owned, as may be necessary to permit the work authorized herein. Existing utilities will be adjusted in respect to loca- tion and type of installation in accordance with requirements of the Department. -1- VOL PAGE 3 4 I , • • y 3~r N I l 3. The Governmental Agency agrees to provide 20% of the actual construction cost of the bridge replacement or rehabilitation project including preliminary engineering and construction engineering, or that portion of the cost of the project not reimbursable by the Federal Highway Administration. The Governmental Agency further agrees to acquire, at no cost tc the Department, any additional right of way, if required. Within 30 days following execution of this agreement the Governmental Agency agrees to pay to the Department by check made payable to the State Department of Highways and Public Transportation an amount equal to 10% of the estimated cost of the project. Forty-five days prior to the Department's scheduled date for the contract letting, the Governmental Agency agrees to pay to the Department an amount equal to the remaining 10% of its obligation. If, at any time during plan development or construction of the project, it is found that the amount received is insufficient to pay the Governmental Agency's obligation, then the Department shall immediately notify the Governmental Agency which shall promptly transmit the required amount to the Department. After the project is completed, the actual cost will be determined by the Department, based on its standard accounting pro-_,',, cedures, and any excess funds paid by the Governmental Agency shall be returned to the Governmental Agency. t ' 4. If, after execution of the agreement, the Governmental Agency elects to terminate the project, the Governmental Agency shall be re- sponsible for those eligible expenses incurred by the State which are attributable to the project. 5. The Department will prepare or provide for the construction plans, r ' advertise for bids and let the construction contract, or otherwise provide for the construction and will supervise the construction or reconstruction as required by the plans. The cost of all services performed by the Department will be borne by others. It is mutually agreed that as the pro- ject is developed to the construction stage, both parties shall approve the plans by signature approval thereon, and a copy of such plans will be attached hereto, marked "Exhibit B", and made a part hereof. 6. In the event the terms of this agreement are in conflict with the provisions of any other existing agreements and/or contracts between the Governmental Agency and the Department, this agreement shall take precedence over the other agreements and/or contracts. 7. Upon completion of the project, the Governmental Agency agrees to accept ownership and operate and maintain the facility authorized by this agreement for the benefit of the public without charge. 8. The Governmental Agency agrees to indemnify the Department against any and all claims for damages to adjoining, abutting or other property for which the Department is or may be liable arising out of, incident to or in any manner associated with or attributed to the project. 0 1 -2- ti 1 II 1 1 I ~ ~I a i a i i VO L PANG E 1 tJf 1 r s i f i i IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate on the date herein stated. THE GOVERNMENTAL AGENCY THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating Brazos Count and/or carrying out the orders, Name o Governments Agency established policies, or work programs heretofore approved and authorized by the State Highway and Public Transportation Commission. By APPROVED: Count Judge t e of Execut ng Official Title BY 101,11,0 ATTEST: Count Clerk 440eput s gn andonstruction Date i VOL JJ_PAG E 'S 6 ~I -3- J ~ I w ~ ~ i • • • 1 f• . r RESOLUTION AUTHORIZING COUNTY JUDGE TO SIGN A CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT THE STATE OF TEXAS § Brazos Texas COUNTY OF BRAZOS § February 29 1988 MOTION was made by Commissioner Wilcoxand seconded by Commissioner Turner that the Commissioners' Court of Brazos aunty authorizes the County Judge to sign the Construction an Maintenance Agreement for the improvement by the State Department of Highways and Public Transportation on the roads described below: At Brushy Creek on County Road 176 _ VOTE on the motion was as follows: Commissioner Cooley No Commissioner Turner Yes Commissioner Wilcox Yes Judge R. J. Holmareen Yes Commissioner Beard Yes WHEREUPON the motion was declared carried. THE STATE OF TEXAS § COUNTY OF BRAZOS § I hereby certify that the foregoing is a true and correct copy of of order passed by the Commissioners' Court of Brazos County, Texas on the 29th day of February , 988. Clerk of County Court Brazos , County, Texas EXHIBIT A ti VOL--- 4( PAGE 75- ' r i . 1 •,l ,i County Brazos Control Ctl-~ ~.q . O Project Highway Co. Road CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM THIS AGREEMENT, made on the date shown hereinafter, by and between the State Department of Highways and Public Transportation, hereinafter called the "Department", and Brazos Count a local govern- ment, or governments agency or entity, hereinafter called the "Governmental Agency" acting by and through its Commissioner's Court and by virtue of the authority shown on Exhibit A attached hereto an made a part hereof. 4 , WITNESSETH WHEREAS, the Governmental Agency is owner of'a bridge located on a public road or street within its jurisdiction at Small Creek on County Road 305, Britten Road an WHEREAS, under Title 23, United States Code as amended by the Surface Transportation Assistance Act of 1978 and subsequent Federal legislation, a program entitled 1987-91 Off-State System Federal-Aid Bridge Replacement and Rehabs tat on Program as been approve y the State Highway and Public Transportation Commission and said bridge is included in this program; and WHEREAS, it is incumbent upon the Department to assure accomplishment of this work. AGREEMENT+ tn"nr r. NOW, THEREFORE, in consideration of the premises and of mutual cove- nants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: 1. The Governmental Agency hereby authorizes the Department or its contracted consultant and Department's contractor to enter on the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspection, construction and other purposes necessary to replace or rehabilitate said bridge and approaches. 2. The Governmental Agency agrees to provide, at its expense, the necessary adjustment of any and all utilities and services, whether publicly or privately owned, as may be necessary to permit the work authorized herein. Existing utilities will be adjusted in respect to loca- tion and type of installation in accordance with requirements of the Department. li t -1- VO PAS r,~~cetr_• .~-r ~ -.a ...,.a.. rnR :•nc•'<T'I S_ -•--.SiR"~ °,T.' Ai- 9- i ,r • r a • is 3. The Governmental Agency agrees to provide 20% of the actual construction cost of the bridge replacement or rehabilitation project including preliminary engineering and construction engineering, or that portion of the cost of the project not reimbursable by the Federal Highway Administration. The Governmental Agency further agrees to acquire, at no cost to the Department, any additional right of way, if required. Within 30 days following execution of this agreement the Governmental Agency agrees to pay to the Department by check made payable to the State Department of Highways and Public Transportation an amount equal to 10% of the estimated cost of the project. Forty-five days prior to the Department's scheduled date for the contract letting, the Governmental Agency agrees to pay to the Department an amount equal to the remaining 10% of its obligation. If, at any time during plan development or construction of the project, it is found that the amount received is insufficient to pay the Governmental Agency's obligation, then the Department shall immediately notify the Governmental Agency which shall promptly transmit the required amount to the Department. After the project is completed, the actual cost will be determined by the Department, based on its standard accounting pro- r= cedures, and any excess funds paid by the Governmental Agency shall be returned to the Governmental Agency. 4. If, after execution of the agreement, the Governmental Agency elects to terminate the project, the Governmental Agency shall be re- sponsible for those eligible expenses incurred by the State which are attributable to the project. 5. The Department will prepare or provide for the construction plans, advertise for bids and let the construction contract, or otherwise provide for the construction and will supervise the construction or reconstruction as required by the plans. The cost of all services performed by the Department will be borne by others. It is mutually agreed that as the pro- ject is developed to the construction stage, both parties shall approve the plans by signature approval thereon, and a copy of such plans will be attached hereto, marked "Exhibit 811, and made a_,part.hereof. 6. In the event the terms of this agreement are in conflict with the provisions of any other existing agreements and/or contracts between the Governmental Agency and the Department, this agreement shall take precedence over the other agreements and/or contracts. 7. Upon completion of the project, the Governmental Agency agrees to accept ownership and operate and maintain the facility authorized by this agreement for the benefit of the public without charge. 8. The Governmental Agency agrees to indemnify the Department against t any and all claims for damages to adjoining, abutting or other property for which the Department is or may be liable arising out of, incident to or in any manner associated with or attributed to the project. -2- 1 VOA PAGE ZE t y' l 1 R ,1 ' .may ~I IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate on the date herein stated. THE GOVERNMENTAL AGENCY I-. i E tle APPROVED: By ep 0 rector, esign and Construction Date •~2~iQ~ VO THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating Brazos Count and/or carrying out the orders, Name o Governments Agency established policies, or work programs heretofore approved and authorized by the State Highway and Public Transportation Commission. By Count Judge t e o Executing Official ATTEST: ;Xjl(j County Clerk I I i i' • • • •-i-r-7ccr*"+'o~a~R,;.-.~,®r.•.--.~,. :~•rv•- _►.iW-^~ ~-Ta: -"r 1 • i • 1 ..rf`Z+; 4fv ~y;; W ~ ~ Via' RESOLUTION AUTHORIZING COUNTY JUDGE TO SIGN A 4~5', 1'=R.'0'G CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT 't' Li+w • i }EGA i:i: THE STATE OF TEXAS § Brazos , Texas F;r`z A COUNTY OF BRAZOS § ' February 29 . 1988 { MOTION was made by Commissioner wilcoxand seconded by Commissioner Turner 'S. that the Commissioners' Court of Rra7 o a County authorizes the County Judge to sign the Construction and Maintenance Agreement for the improvement by the State Department of Highways and Public Transportation on the roads described below: ~t At Small Creek on County Road 305 VOTE on the motion was as follows: - • Commissioner Cooley No Commissioner Turner Yes Commissioner Wilcox Yes Judge R. J. Holmgreen Yes Commissioner Beard Yes WHEREUPON the motion was declared carried. THE STATE OF TEXAS § COUNTY OF BRAZOS § mot. I hereby certify that the foregoing is a true aqd,~correct copy of of order passed by the Commissioners' Court of Brazos-6q.,,--~.` County, Texas on the 29th day of February , 1988. Jerk of County Court Brazos , County, Texas EXHIBIT A VO a.- U_-PAC4.--4 1 i 1 ' . i f 1 d 1 j I i I I 1 7i I 1 3 t. r I ~ ,n- ---T-:"~C = 7°""'ac~' ~"r°""'w'ca'~'~,T~'T.^--,•"-~T'--`-^-r----r-'"~C' I, •t t { ,r rr r 4. County Brazos x: Control o~1 - 7.9 .017 4 Project Highway o. Road CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM THIS AGREEMENT, made on the date shown hereinafter, by and between the State Department of Highways and Public Transportation, hereinafter called the "Department", and Brazos Count , a local govern- ment, or governments agency or entity, hereinafter called t hi "Governmental Agency" acting by and through its Commissioner's Court and by virtue of the authority shown on Exhibit A attache hereto an ma e a part hereof. • W I T N E S S E T H WHEREAS, the Governmental Agency is owner of a bridge located on a public road or street within its jurisdiction at Cedar Creek on County Road 128, Macey Road ; an WHEREAS, under Title 23, United States Code as amended by the Surface Transportation Assistance Act of 1918 and subsequent Federal legislation, a program entitled 1981-91 Off-State S stem Federal-Aid Bridge ep acement an Rehabilitation Program as been approve y the State Highway and Public Transportation Commission and said bridge is included in this program; and . WHEREAS, it is incumbent upon the Department to assure accomplishment of this work. AGREEMENT NOW, THEREFORE, in consideration of the premises and of mutual cove- nants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: 1. The Governmental Agency hereby authorizes the Department or its contracted consultant and Department's contractor to enter on the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspection, construction and other purposes necessary to replace or rehabilitate said bridge and approaches. 2. The Governmental Agency agrees to provide, at its expense, the necessary adjustment of any and all utilities and services, whether publicly or privately owned, as may be necessary to permit the work authorized herein. Existing utilities will be adjusted in respect to loca- tion and type of installation in accordance with requirements of the Department. PAGE _3U2~ V0 II V~ -T ~,..e~^^~C~-~t,•t.~Fr'T--^~.s^'Tra~^7~r'•R+['. ""'.~~'..`-rte.....-~^-.1~TS-?^^-;+-t'+[~~ ~ 0 f 3. The Governmental Agency agrees to provide 20% of the actual construction cost of the bridge replacement or rehabilitation project , including preliminary engineering and construction engineering, or that portion of the cost of the project not reimbursable by the Federal Highway Administration. The Governmental Agency further agrees to acquire, at no cost to the Department, any additional right of way, if required. Within 30 days following execution of this agreement the Governmental Agency agrees to pay to the Department by check made payable to the State Department of Highways and Public Transportation an amount equal to 10% of the estimated cost of the project. Forty-five days prior to the Department's scheduled date for the contract letting, the Governmental Agency agrees to pay to the Department an amount equal to the remaining 10% ' of its obligation. If, at any time during plan development or construction of the project, it is found that the amount received is insufficient to pay the Governmental Agency's obligation, then the Department shall immediately ' • • notify the Governmental Agency which shall promptly transmit the required ti amount to the Department. After the project is completed, the actual cost t, z,•f, will be determined by the Department, based on 'its standard accounting pro- , c` cedures, and any excess funds paid by the Governmental Agency shall be ; Y•~ returned to the Governmental Agency. _,i 4. If, after execution of the agreement, the Governmental Agency elects to terminate the project, 'the Governmental Agency shall be re- sponsible for those eligible expenses incurred by the State which are ! attributable to the project, 5. The Department will prepare or provide for the construction plans, advertise for bids and let the construction contract, or otherwise provide for the construction and will supervise the construction or reconstruction f as required by the plans. The cost of all services performed by the Department will be borne by others. It is mutually agreed that as the pro- ject is developed to the construction stage, both parties shall approve the plans by signature approval thereon, and a copy of,such plans will be attached hereto, marked "Exhibit B", and made a.pact hereof. 6. In the event the terms of this agreement are in conflict with the provisions of any other existing agreements-and/or contracts between s the Governmental Agency and the Department, this agreement shall take precedence over the other agreements and/or contracts. 7. Upon completion of the project, the Governmental Agency agrees to accept ownership and operate and maintain the facility authorized by this agreement for the benefit of the public without charge. 8. The Governmental Agency agrees to indemnify the Department aqainst any and all claims for damages to adjoining, abutting or other property for which the Department is or may be liable arising out of, incident to or in any manner associated with or attributed to the project. 3 lj H _ IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate on the date herein stated. ,j f THE GOVERNMENTAL AGENCY THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating Brazos Count and/or carrying out the orders, ame o overnmenta Agency established policies, or work programs heretofore approved and authorized by the State Highway and Public Transportation Commission. . _ BY APPROVED: 1 `ter • • ''f Y'• _ , ` By Count Jude eput recto , s gn an Construction Title of Executing Official Date - b•, , O•MtiM 1 ATTEST: y= Co unt Clerk M 14. A i t e " 7 IT I i V®L PAGE 3 -3- 0 r 7 - - - - , i -,,-Inc'Rr:t~e^~*-~s+en-~•~^~•-~--'~- --r'-^•--z:^.+.~.n tfQ:--•-~=^t ~ - - 1 ~i • r Clerk of County Court Brazos , County, Texas e. u RESOLUTION AUTHORIZING COUNTY JUDGE TO SIGN A CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT THE STATE OF TEXAS § Brazos , Texas COUNTY OF BRAZOS § February 29 1988 MOTION was made by commissioner Wilcoxand seconded bycommissioner Turner that the Commissioners' Court of Brazos oun,y authorizes the County Judge to sign the Construction an a ntenance Agreement for the improvement by the State Department of Highways and Public Transportation on the roads described below: At Cedar Creek on County Road 128 VOTE on the motion was as follows: Commissioner Cooley No Commissioner Turner Yes Commissioner Wilcox Yes Judge R. J. Holmgreen Yes Commissioner Beard Yes WHEREUPON the motion was declared carried. THE STATE OF TEXAS § COUNTY OF BRAZOS § I hereby certify that the foregoing is a true and correct copy of of order passed by the Commissioners' Court of Brazos County, Texas on the 29th day of February-----, • EXHIBIT A ~ t • h VOL .-J j j .ter County Brazos Control q l,7 -a - D~ Project Highway Co. Roa CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM I l i J ,i 1 THIS AGREEMENT, made on the date shown hereinafter, by and between the State Department of Highways and Public Transportation, hereinafter called the "Department", and Brazos Count , a local govern- ment, or governments agency or entity, hereinafter called the' "Governmental Agency" acting by and through its Commissioner's Court and by virtue of the authority shown on Exhibit A attached hereto an made a part hereof. R-• W.1 T N E S S E T H WHEREAS, the Governmental Agency is owner of a bridge located on a public road or street within its jurisdiction at McDonald Creek on County Road 128, Macey Road an WHEREAS, under Title 23, United States Code as amended by the Surface Transportation Assistance Act of 1978 and subsequent Federal legislation, a program entitled 1987-91 Off-State System Federal-Aid Bridge Rep acement and Rehabilitation Program has been approve . y the State Highway and Public Transportation Commission and said bridge is included in this program; and WHEREAS, it is incumbent upon the Department to assure accomplishment of this work. AGREEMENT NOW, THEREFORE, in consideration of the premises and of mutual cove- nants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: 1. The Governmental Agency hereby authorizes the Department or its contracted consultant and Department's contractor to enter on the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspection, construction and other purposes necessary to replace or rehabilitate said bridge and approaches. 2. The Governmental Agency agrees to provide, at its expense, the necessary adjustment of any and all utilities and services, whether publicly or privately owned, as may be necessary to permit the work authorized herein. Existing utilities will be adjusted in respect to loca- tion and type of installation in accordance with requirements of the Department. -1- VOL ~J_PAtaE-3... a J „ ~I -Pat o'TV':, .~.ciTR'ts. 'i^'4•f•_ss'r <J2L~f+'iTn~ C'~r^tr-...~.vrw -.•.••.-T•-r•».-' -~7cs.'-..:sr~-~ , , k.4 A Ali. t.- • • • i 1 Ilf s/ , +C . t 3. The Governmental Agency agrees to provide 20% of the actual construction cost of the bridge replacement or rehabilitation project including preliminary engineering and construction engineering, or that portion of the cost of the project not reimbursable by the Federal Highway Administration. The Governmental Agency further agrees to acquire, at no cost to the Department, any additional right of way, if required. Within 30 days following execution of this agreement the Governmental Agency agrees to pay to the Department by check made payable to the State Department of Highways and Public Transportation an amount equal to 10% of the estimated cost of the project. Forty-five days prior to the Department's scheduled date for the contract letting, the Governmental Agency agrees to pay to the Department an amount equal to the remaining 10% of its obligation. If, at any time during plan development or construction of the project, it is found that the amount received is insufficient to pay + the Governmental Agency's obligation, then the Department shall immediately notify the Governmental Agency which shall promptly transmit the required amount to the Department. After the project is completed, the actual cost will be determined by the Department, based on-its standard accounting Jl;cedures, and any excess funds paid by the Governmental Agency shall be ~~.returned to the Governmental Agency. ; ._.,k_ ; . 4. If, after execution of the agreement, the Governmental Agency elects to terminate the project, the Governmental Agency shall be re- sponsible for those eligible expenses incurred by the State which are attributable to the project. .a 5. The Department will prepare or provide for the construction plans, advertise for bids and let the construction contract, or otherwise provide for the construction and will supervise the construction or reconstruction as required by the plans. The cost of all services performed by the Department will be borne by others. It is mutually agreed that as the pro- ject is developed to the construction stage, both parties shall approve the plans by signature approval thereon, and a copy of"such plans will be attached hereto, marked "Exhibit B", and made a•part,hereof. 6. In the event the terms of this agreement"are in conflict with the provisions of any other existing agreements-and/or contracts between the Governmental Agency and the Department, this agreement shall take precedence over the other agreements and/or contracts. 1. Upon completion of the project, the Governmental Agency agrees to accept ownership and operate and maintain the facility authorized by this agreement for the benefit of the public without charge. 8. The Governmental Agency agrees to indemnify the Department against any and all claims for damages to adjoining, abutting or other property for which the Department is or may be liable arising out of, incident to or in any manner associated with or attributed to the project. i -2- VOL PAGE iiZ a i i 5 I ~ I ' 1 .s I + ..a i J IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate on the date herein stated. f THE GOVERNMENTAL AGENCY THE STATE OF TEXAS .i Certified as being executed for the purpose and effect of activating Brazos Count and/or carrying out the orders, ame o Governments Agency established policies, or work programs heretofore approved and authorized by the State_Highway and Public { Transportation Commission. ~l APPROVED: ' ~n~µ-fir ,i ?i J 1 - • , BY Count Jude De 0 r ctor, Design and Construction t e o Executing official Date ATTEST: 1 Count Clerk I t ~i~9gb+.r'i~ ....~..,r-- , , 1:nr ~P--..~ym•v'+'r•Pr"' _ + „1„p~• r. ' • 13 r P r V • . . RESOLUTION AUTHORIZING COUNTY JUDGE TO SIGN A CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT THE STATE Of TEXAS § Brazos , Texas COUNTY OF BRAZOS § rg ria 29, 1988 MOTION was made by Commissioner Wilcox and seconded by Commissioner Turner that the Commissioners' Court o Brazos County authorizes the oun y Judge to sign the Construction an Maintenance Agreement for the improvement by the State Department of Highways and Public Transportation on the roads described below: At McDonald Creek on County Road 128 { • _ VOTE on the motion was as follows: 1 Commissioner Cooley No Commissioner Turner Yes Commissioner Wilcox Yes Judge R. J. 8olmgreen Yes Commissioner Beard Yes WHEREUPON the motion was declared carried. THE STATE OF TEXAS § COUNTY OF BRAZOS § I hereby certify that the foregoing is a true and correct copy of of order passed by the Commissioners' Court of Brazos County, Texas on the 29th day of Feburary . • C erk of County Court Brazos County, Texas vallBiT A r VOL PAS r 1 / r ' County Brazos Control 0117- a •D33 Project Highway Co. RoaU-176 CONSTRUCTION AND MAINTENANCE AGREEMENT I FOR BRIDGE REPLACEMENT OR REHABILITATION OFF THE STATE SYSTEM 1® r THIS AGREEMENT, made on the date shown hereinafter, by and between the State Department of Highways and Public Transportation, hereinafter called the "Department", and Brazos Count a local govern- ment, or governments agency or entity, hereinafter called the "Governmental Agency" acting by and through its Commissioner's Court and by virtue of the authority shown on Exhibit A attached hereto an made a part hereof. W I T N E S S E T H ~ WHEREAS, the Governmental Agency is owner" Va bridge located on a public road or street within its jurisdiction at Brush Creek on County Road 176, Harvey Weedon Road an WHEREAS, under Title 23, United States Code. as amended by the Surface Transportation Assistance Act of 1978 and subsequent Federal legislation, a program entitled 1987-91 Off-State S stem Federal-Aid Bridge Replacement an Rehabilitation Program has been approve by the State Highway and Public Transportation Commission and said bridge is included in this program; and WHEREAS, it is incumbent upon the Department to assure accomplishment of this work. AGREEMENT`-`~ NOW, THEREFORE, in consideration of the premises and of mutual cove- nants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: 1. The Governmental Agency hereby authorizes the Department or its contracted consultant and Department's contractor to enter on the site of said bridge and adjacent right of way or relocation right of way to perform surveys, inspection, construction and other purposes necessary, to replace or rehabilitate said bridge and approaches. 2. The Governmental Agency agrees to provide, at its expense, the necessary adjustment of any and all utilities and services, whether publicly or privately owned, as may be necessary to permit the work authorized herein. Existing utilities will be adjusted in respect to loca- tion and type of installation in accordance with requirements of the Department. ~ -1- L -PAGE o 1 a I ~.1 i 4 ~ 4 1 u • 3. The Governmental Agency agrees to provide 20% of the actual construction cost of the bridge replacement or rehabilitation project including preliminary engineering and construction engineering, or that ' portion of the cost of the project not reimbursable by the Federal Highway Administration. The Governmental Agency further agrees to acquire, at no cost to the Department, any additional right of way, if required. I within 30 days following execution of this agreement the Governmental Agency agrees to pay to the Department by check made payable to the State Department of Highways and Public Transportation an amount equal to 10% of the estimated cost of the project. Forty-five days prior to the Department's scheduled date for the contract letting, the Governmental Agency agrees to pay to the Department an amount equal to the remaining 10% of its obligation. If, at any time during plan development or construction of the project, it is found that the amount received is insufficient to pay the Governmental Agency's obligation, then the Department shall immediately notify the Governmental Agency which shall promptly transmit the required amount to the Department. After the project is completed, the actual cost will be determined by the Department, based on its standard accounting pro- cedures, and any excess funds paid by the Governmental Agency shall be returned to the Governmental Agency. 4. If, after execution of the agreement, the Governmental Agency elects to terminate the project, the Governmental Agency shall be re- sponsible for those eligible expenses incurred by the State which are attributable to the project. 5. The Department will prepare or provide for the construction plans, advertise for bids and let the construction contract, or otherwise provide for the construction and will supervise the construction or reconstruction as required by the plans. The cost of all services performed by the Department will be borne by others. It is mutually agreed that as the pro- ject is developed to the construction stage, both parties shall approve the plans by signature approval thereon, and a copy of such plans will be attached hereto, marked "Exhibit B", and made a part hereof. 6. In the event the terms of this agreement are in conflict with the provisions of any other existing agreements and/or contracts between the Governmental Agency and the Department, this agreement shall take precedence over the other agreements and/or contracts. 7. Upon completion of the project, the Governmental Agency agrees to accept ownership and operate and maintain the facility authorized by this agreement for the benefit of the public without charge. 8. The Governmental Agency agrees to indemnify the Department against any and all claims for damages to adjoining, abutting or other property for which the Department is or may be liable arising out of, incident to or in any manner associated with or attributed to the project. , , I -2- VOL PAG i { i r r IN TESTIMONY WHEREOF, the parties hereto have caused these presents to be executed in duplicate on the date herein stated. 1 THE GOVERNMENTAL AGENCY THE STATE OF TEXAS II Certified as being executed for the purpose and effect of activating Brazos Count and/or carrying out the orders, Name o Governmental Agency established policies, or work programs heretofore approved and authorized by the State Highway and Public Transportation Carmission. t By .y . ' APPROVED: Ze X-1.'rAK By Count Jude +DepDirec?o7r-, ign and onstruction t e of Executing Official Date ~~~•6~ ATTEST: County Clerk :--I tle I i PAG ~L 19 4 > > r ( I 3 ' a ~J I RESOLUTION AUTHORIZING COUNTY JUDGE TO SIGN A CONSTRUCTION AND MAINTENANCE AGREEMENT FOR BRIDGE REPLACEMENT THE STATE OF TEXAS § Brazos Texas COUNTY OF•BRAZOS § ~'Phr„ary 79 1988 MOTION was made bycommissioner Wilcox and seconded by Commissioner Turner that the Commissioners' Court of arazo s County authorizes the ounty Judge to sign the Construction and Maintenance Agreement for the improvement by the State Department of Highways and Public Transportation on the roads described below: At Brushy Creek on County Road 176, Harvey Weedon Road VOTE on the motion was as follows: Commissioner Cooley No Commissioner Wilcox Yes Commissioner Beard Yes -Commissioner Turner Yes Judge R. J. Holmgreen Yes WHEREUPON the motion was declared carried. THE STATE OF TEXAS § COUNTY OF BRAZOS § 'r - I hereby certify that the foregoing is a true ana;,soYrect copy of of order passed by the Commissioners' Court of Brazos,,':-*1i-,~, County, Texas on the 29th day of February . _ Clerk of County Court Brazos County, Texas EXHIBIT A VOL PAGE 793 i I, r,y v.o t r t M• IN THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS On this the st day of t1AU4U4 , 1988, the Commissioners Court of. Brazos County, Texas, convened in Regular Session at the Special term of the Court, at the Brazos County Courthouse, in the City of Bryan, Texas, with the following members present, to-wit: R. J. Holmgreen, County Judge Bill Cooley, County Commissioner, Precinct No. 1 Walter Wilcox, County Commissioner, Precinct No. 2 Billy Beard, County Commissioner, Precinct No. 3 Milton Turner, County Commissioner, Precinct NO. 4, Among other proceedings had, the following proposed order was submitted: WHEREAS, the Honorable J. D. Langley, Judge of the County Court at Law No. 2 of Brazos County, Texas, having made known to the Commissioners Court of Brazos County, Texas, that February 29, March 1, 2, 3, and 4, 1988; he will be absent from the bench due to illness. WHEREAS, he has requested the appointment of James A. Amis, Jr. to sit as Special Judge of the County Court at Law No. 2 of Brazos County, Texas on the above mentioned dates in all matters that are, or may be, docketed on the Court's dockets for those days, and to have and exercise all powers of a Special Judge in relation to matters involved, it is, therefore: ORDERED, ADJUDGED AND DECREED, pursuant to authority of Article 30.03, Section 2, Code of Criminal Procedure, that James A. Amis, Jr., a former Judge of the County Court at Law of Brazos County, Texas, sit and hear all matters that are, or may be, docketed on any of the Court's dockets on the above-mentioned days and shall have and exercise all powers of such Special Judge in relation to the matters involved; WHEREAS, the Court having considered the proposed order and deeming that it should be approved; it is therefore: ORDERED, ADJUDGED AND DECREED by the Commissioners Court of Brazos County, Texas, that the order as submitted having been read, it was moved and seconded that same should be approved. Thereupon, the question being called for, the following members of the Court voted AYE: VOL PAGE -3 ,I I t. l 1 I I I I • f4^A: 7^-~- i - - n' t.~."/.w•N^`rt ~ry~" Fr--M•'rd nL~i • •-r.. r. a..-- v I• f r J 1 u_ Commissioner Bill Cooley Judge R. J. Holmgreen Commissioner Walter Wilcox Commissioner Milton Turner Commissioner Billy Beard and the following voted NO: R. J. H LM EN County Judge • ATTEST: ~~~VNC~ Frank Boriekie County Clerk Pursuant to Article 30.05, Code of Criminal Procedure, the Clerk entered in the minutes as a part of the proceedings a record showing that the oath of office prescribed by law was duly administered to James A. Amis, Jr., as such Special Judge. R. HO MGREEN County Judge ATTEST: Frank Boriekie County Clerk • ~r ` I VOL PAGE 3 1 . I` ~lI li COMMISSIONERS' COURT SPECIAL MEETING MARCH 7, 1988 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the (Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 ~a.m. on Monday, March 7, 1988, with the following members of the ourt present: R. J. Holmgreen, County Judge, Absent; Bill J. Cooley, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Billy E. Beard, Commissioner of Precinct,3, Absent; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. Commissioner Wilcox announced the Commissioners' Court eeting would be postponed until Tuesday, March 8, 1988 at 10:00 .m. due to the illness of Judge Holmgreen and Commissioner eard. Commissioners's Court cannot meet unless there are four ,ommissioners present. I i i VOl,_ AG 3 7~ . c-+ - i s:..s,o sx ...n►+r• r a-^^.. r'+71~te~s -..-.r v.--r•^------ -.:-r~~-~;a•,.'i ,c r ~.P- -R< Q ~ai8- ~y .f .-n~.-^ r- -"F ....,.-•^^n 1 yl • • The foregoing minutes have been examined and approved in open Court this the day of VIQAe 19in Bryan, Brazos County, Texas. r o mgreen County Judge Walter Wilcox Commissioner, Precinct 2 IFS t n Turner Commissioner, Precinct 4 ~ C Bill J,/ Coo ey Commissioner, Pre inct 1 e~~4-2 Ii % 4z- an Bor s e County Clerk voL Rai F7 3