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Home My WebLink About1987-12-21-1000AM-Special• 0 1987 [LC 18 1,11 9: 14 BRAZOS COUNTY ; BRYAN. TEXAS ' I I AGENDA FOR COMMISSIONERS' COURT MEETING - MONDAY, DECEMBER 21, 1987, 10:00 A.M. 1. Presentation by Texas Department of Highways and Public Transportation on the Wellborn Corridor. 2. Approval of the minutes of the meetings held on October 12, 1987 and October 19, 1987. 3. Consideration of budget amendments. 4. Approve Treasurers Report. 5. Consideration of award of the following bids and authorize the payment thereof: a. Paper products for 1st.Quarter 1988 for Maintenance Department. b. Frozen food for 1st. Quarter 1988 for Jail. c.~ Dairy contract for 1st. Quarter 1988 for Jail. d. Bread contract for 1st. Quarter 1988 for Jail. 6. Consideration of request from Treasurer for a P/C with Word Processing. 7. Consideration of approval to retain McClure Engineering to prepare plans and specifications for Mumford Road. 8. Consideration and approval of 9-1-1 Resolution. 9. Consideration of change in status of employees. 10. Payment of claims. 11. Other Business - Discussion Only - No Action To Be Taken. 12. Adjourn j (f i i COMMISSIONERS' COURT SPECIAL MEETING DECEMBER 21, 1987 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10100 a.m. on Monday, December 21, 1987, with the following members of the Court presents R. J. Holmgreen, County Judge, Presiding; Bill J. Cooley, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Billy E. Beard, Commissioner of Precinct 3, Absent; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. The following citizens and officials were in attendances V0 Ruth McLeod Administrative Assistant Carol Snedeker Admin. Asst. to County Judge Bea Green Secretary to Commissioners Rosalie Todaro Auditor's Office Rebecca Shulta Purchasing A. H. Winder County Engineer Sandie Walker Treasurer Terri White Deputy Treasurer Travis Nelson District Clerk Louis Garcia Constable Pct. 4 Cathy Bryan Engineer's Office Mike George KBTX-TV Kathy Young KBTX-TV D. D. Williamson State Department of Highways Carol D. Zeigler State Department of Highways ?tike McClure McClure Engineering Wm. H. McLeod Texas Voting Systems The County Judge recognized Carol Zeigler, District Engineer for the State Department of Highways and Public Transportation, who presented an overview of the proposed Wellborn Road corridor. Mr. Zeigler, used several charts to show the three options currently under consideration by the State Department of Highways and Public Transportation to eliminate the incidents of car train accidents along this route and to help the traffic flow more freely. Those options being: 1. Do Nothing 2. Relocating the railroad off campus, at a cost of approximately $37 million dollars. 3. Lowering the railroad and road into a common trench at a cost of approximately $25 million dollars. Mr. Zeigler also showed the Court a proposed extension of FM 2154 f.- Commissioners' Court meeting December 21, 1987 • • (Wellborn Road) to Greens Prairie Road to Highway 6 South. Commissioner Cooley expressed concern because the route would cut through several small subdivisions. He pointed out an alternative route that would bypass the populated areas and asked Mr. Zeigler to take it under consideration. The County Judge asked Mr. Zeigler approximately how long it would take to complete the project from negotiations to actual construction, whereupon Mr. Zeigler replied it would be no sooner than six (6) years. Commissioner Cooley expressed his appreciation for the presentation. The Court next considered approval of the minutes of the Commissioners' Court meetings held October 12, 1987 and October 19, 1987. On motion by Commissioner Turner, seconded by Commissioner Wilcox, the Court vote unanimously to approve the minutes as submitted. The Court next considered Budget Amendment 027, which would reallocate funds budgeted for the Tax Office and the 361st District Court; increase the departmental budgets for the landfill by $2,800.00 and add $2,000.00 in state grant funds to the Welfare departmental budget. On motion by Commissioner Turner, seconded by Commissioner Cooley, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. On motion by Commissioner Cooley, seconded by Commissioner Turner, the Court received, approved and ordered filed as submitted the Treasurer's report for November 1987, a copy of which is attached hereto. The Court next considered awarding the following bidsi Bid No. 87-373 - Paper products for the 1st quarter of 1988 for Maintenance Department • 1. Toilet Tissue 2. Paper Towels, 3-fold 3. Paper Towels, roll 4. Shop Towels Vol Pkal~ i L' Commissioners' Court meeting December 21, 1987 BRAZOS VALLEY BRENHAM WHOLESALE PAPER 6 CHEMICAL GROCERY Unit Total Unit Total Price Price Price Price 1. $30.70 $1,535.00 $29.50 $1,475.00 2. $15.38 $ 769.00 $29.50 $1,475.00 3. $18.58 $ 464.50 $19.60 $ 490.00 4. $39.90 $ 997.50 $19.90 $ 497.50 RAY CRISWELL SYSCO FOOD DIST. COMPANY SERVICE Unit Total Unit Total Price Price Price Price 1. $27.95 $1,397.50 $27.17 $1,358.50 2. $14.95 $ 747.50 $15.22 $ 761.00 3. $15.88 $ 397.00 $21.98 S 549.50 4. $27.06 $ 676.50 $27.47 $ 686.75 TALLEY CHEMICAL AND SUPPLY Unit Total Price Price $28.20 $1,410.00 $14.75 $ 737.50 $20.87 $ 521.75 $31.80 $ 795.00 , ,s c i; V® Rebecca Shults, Purchasing Agent, made the following recommendationst 1. Toilet paper and shop towels bid be awarded to the low bidder, Sysco Food Service. 2. Multi-Fold towel bid be awarded to Talley Chemical 6 Supply. 3. Ms. Shults asked that no bid be awarded on the rolled paper towels. On motion by the County Judge, seconded by Commissioner Turner, the Court voted unani- mously to follow the recommendation of the Purchasing Agent and award the contract to Sysco Food Service for the toilet paper and shop towels, the contract to Talley Chemical 6 Supply for the multi-fold towels and to not award a contract on the rolled paper towels. Bid No. 87-401 - Frozen Food for lot Quarter of 1988 for Jail 01. Sliced Yellow Squash 11. Scrambled Eggs Sausage 02. Orange Juice Concent. 12. French Toast 6 Sausage 03. Chop Beef Dinner 13. Manhandler Turkey Dinner 04. Fried Chicken Dinner 14. Steak Fingers, pre-cooked 05. Turkey Dinner 15. Corn Dogs 06. Western Dinner 16. Burritos 07. Lasagna Dinner 17. Hot Dogs 08. Meatloaf Dinner 18. Sausage 09. Spaghetti Dinner 19. Pancakes 10. Pancakes 6 Sausage AC I I ~f ,I I~ I~t f 3 f• 4^ I • l . I Commissioners Court meeting December 21, 1987 BRENHAM WHOLESALE GROCERY COMPANY FROSTEX FOODS Unit Cost Unit Cost 01. $ 9.77 $ 9.84 02. $29.38 $23.94 03. $13.40 NIB 04. $13.40 NIB 05. $13.40 NIB 06. $13.40 NIB 07. $13.40 NIB 08. $13.40 NIB 09. $13.40 NIB 10. $11.95 NIB 11. $13.82 NIB 12. $13.82 NIB 13. $21.22 NIB 14. $14.87 $12.44 15. $ 7.83 $ 7.39 16. $19.44 $18.69 17. $13.47 $12.97 18. $12.37 $10.74 19. NIB $ 9.88 SYSCO FOOD SERVICE WHITE SWAN No Bid No Bid Rebecca Shults, Purchasing Agent, recommended acceptance of the bid submitted by Brenham Wholesale Grocery. On motion by Commissioner Cooley, seconded by Commissioner Wilcox, the Court voted unanimously to accept the recom- mendation of the Purchasing Agent and award the contract to Brenham Wholesale Grocery. Bid No. 87-399 - Dairy Contract for the lot Quarter of 1988 for the Jail 16,700 1/2 pinta milk, homogenized and pasteurised LILLY DAIRY PRODUCTS OAK FARMS DAIRIES Unit Total Unit Total Price Price Price Price $.15 $2,505.00 $.1440 $2,404.80 Rebecca Shults, Purchasing Agent, recommended acceptance of the bid submitted by Oak Farm Dairies. On motion by Commissioner Cooley, seconded by Commissioner Turner, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Oak Farm Dairies. Bid No. 87-398 - Bread Contract for the lot Quarter of 1988 for Jail 1. 3,082 - Bread, White, Sandwich and/or round top, vitamin fortified, sliced wrapped, 1 1/2 lb. loaves 2. 100 - Bread, Wheat, sandwich and/or round top, vitamin fortified, sliced, wrapped, 1 1/2 lb. loaves VOL. PAG 1 Commissioners Court meeting December 21, 1987 BUTTER KRUST BAKERIES MRS. BAIRD'S BAKERIES Unit Total Unit Total Price Price Price Price 1. $.69 $2,126.58 $.59 $1,818.38 2. $.69 $ 69.00 $.79 $ 79.00 Rebecca Shults, Purchasing Agent, recommended acceptance of the bid submitted by Mrs. Baird Bakeries. On motion by Commissioner Cooley, seconded by Commissioner Turner, the Court voted unanimously to accept the recommendation of the Purchasing Agent and award the contract to Mrs. Baird Bakeries. The Court next considered a request from the Treasurer to purchase a personal computer with word processing capabilities. Sandie Walker addressed the Court on the merits of purchasing the computer to assist in the investment of county funds and cited the necessity for word processing capabilities. On motion by Commis- sioner Wilcox, seconded by Commissioner Turner, the Court voted unanimously to approve the request of the Treasurer and purchase a personal computer for the department for an estimated cost of $5,000.00. The next matter before the Court was a request to retain McClure Engineering to prepare plans and specifications for the construction of Mumford Road. It was the consensus of the Court to withhold action until the next meeting. The Court next considered a Resolution agreeing to be members of the Brazos County Emergency Communications District 9-1-1. On motion by Commissioner Turner, seconded by Commissioner Wilcox, the Court voted unanimously to adopt the Resolution, a copy of which is attached hereto. Y0 The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Flores, James Sheriff Office Resignation Ruiz, Amos 85th District Crt. New Emp P/T LeFlore, John Sheriff Office New Employee Graham, Gayla County Ct at Law II New Employee Jones, Kenneth Sheriff Office Promotion Howard, Charles Sheriff's Office New Employee Lyon, Lisa Juvenile Services Reclassify Lisa Lyon, Juvenile Probation, is being reclassified from a secretary (pay group 4) to a Word Processor (pay group 6). On AGE 1"19- ~ t t i i a - • . ~ ♦ ~ 'r r r.n.-~c• x~r.-n. ~ rc-~-~ .R..T Ys--:.. ~ r .r 1 •t ' f Commissioners Court meeting December 21, 1987 • ~J • a motion by Commissioner Wilcox seconded by Commissioner Turner, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submitted by the County Treasurer for payment: 10 General Fund------------Claims 95474 thru 95852 20 Road 6 Bridge-----------Claims 95963 thru 96090 22 Road b Bridge II--------Claims 95853 thru 95858 30 Capital Projects 6 Improvements: Proposition I-----Claims 95859 thru 95860 40 Law Library-------------Claims 95861 thru 95863 45 Omnibus Crime Control---Claims 95864 thru 95866 54 Health Department-------Claims 95889 thru 95899 55 Foster Care-------------Claims 95900 thru 95911 60 Payroll-----------------Claims 95912 thru 95925 62 Flex Benefit Plan-------Claims 95926 thru 95927 70 Indigent Health Care----Claims 95928 thru 95955 72 Bail Bond Board---------Claims 95956 thru 95957 90 Community Services Off--Claims 95958 thru 91 Juvenile Comm. Grant----Claims 95959 thru 94 Victim Assistance Prog--Claims 95960 thru 96 Family Violence---------Claims 95961 thru 95962 On motion by Commissioner Wilcox, seconded by Commissioner Cooley, the 6ourt voted unanimously to approve the Claims as submitted. Under other business, Commissioner Cooley mentioned the problem he had with the voting machines in some of his precincts. Bill McLeod, President of Texas Voting Systems, explained that the manner in which some of the machines are stored eventually causes them to deteriorate. The County Judge stated that before we get more machines, the ones currently owned by the county must be inspected to determine the extent of repairs needed and then fixed. On motion by Commissioner Turner, seconded by the County Judge, the Court voted unanimously to authorize an on line check be written in the amount of $950,000.00 for the purchase of the Viking Property. There being no further business to come before the Court, the meeting was adjourned. vo_L_ lJ_P~GE, l79 . ~r' r '•I The foregoing minutes have been examined and approved in . open Court this the day of 19in Bryan, Brazos County, Texas. • i R. J. o mgreen Bill. oo ey County Judge Comm sioner, Preci ct 1 er cox Walt Commissioner, Precinct 2 r f^ C on ~Turner~~° e~ Fran Bor s ~ Commissioner, Precinct 4 County Clerk l~ •t 1 I~ VOL -PACE 110 i • ~r +r yf r - r srti _ .r~1-~n~t-'N^v - ~ ..--r rr • . BRAZOS COUNTY. TEXAS 1 BUDGET AMENDMENT(S) FOR THE 1987 BUDGET YEAR NO. 27 On this the 21st day of December 1987 at a special meeting of the Commissioners' Court the following members were present: R. J. Holmgreen, County Judge, Presiding Bill J. Cooley, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Billy E. Beard, Commissioner, Precinct 3; Absent Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on December 21, 1987, the Court heard and approved a budget amendment for the 1987 budget year for Brazos County, Texas. • WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 27, 1986, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 21st day of December 1987 THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: A R. J. Holmgreen County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners Court Minutes Budget Amendment File • VOlL PA / Budget Amentment /27 12-21-87 I~ I' i II' • r' Account No. Departuent Reason Increase (Decrease) 10-20-5530 361st Dist Reallocation Trav. Meal/Lg. Court of funds 200 . 10-20-6210 Reallocation Off. Furn/Equip. of funds ( 200) *•**#e*#•ae* NO INCREASE TO DEPARTMENT BUDGET *eea**#****e 10-46-5644 TERP/County Grant funds Welfare Welfare 2,000 •**!****a*a+ INCREASE TO DEPARTMENT BUDGET $2,000 *e******+~*** 10-34-5270 Landfill Reallocation Lndfll Supplies of funds 653 10-34-5413 Reallocation Rep/Maint-Vehicle of funds 3,200 10-34-5530 Reallocation Trvl Meal/Lodging of funds 445 10-34-5611 Reallocation Ins. & Bonds of funds 44 10-34-5652 Cost overrun Hauling Pct 2 300 10-34-5653 Cost overrun Hauling Pct 3 2,000 10-34-5654 Cost overrun Hauling Pct 4 500 10-34-5518 Reallocation Other Misc of funds (4,342) *#******et!• INCREASE TO DEPARTMENT BUDGET $2,800 *f**a*ae***• 10-26-6210 Tax Office Reallocation Cap. Outlay Equip. of funds 475 10-26-5510 Reallocation Con. fee/Mem.of funds ( 475) •aa•*:***•a* NO INCREASE TO DEPARTMENT BUDGET *a*!***aeea* •*:*eeee***• INCREASE TO GENERAL FUND BUDGET $4,800 ;eea**•e**e• The $2,000 increase in the Welfare Budget comes from Grant Funds, only $2,800 comes from County Funds. V® PACE f,, .r.n-. ,.-a rv-...-- ..u ~"cr.~c.,. - r ~~naT_.ut-. ~r.~, - .,mow. ~ - ~ - 1 - - _ NOVEMBER TREASURER'S REPORT F • • i • - ' - - - - - - FUND - FUND - FUND BALANCE INCOMING TOTAL DISBURSEMENTS BALANCE INVESTED- 10/31/87 11/30/87 GENERAL FUND 4 907 867 07 688 190 28 5 596 057 5 1 043 843 8 4 552 i 13 48 4 007 33- ~ ~ = ROAD b BRIDGE GENERAL 489 677 37 130 722 94 620 400 1 172 351 6 448 048 66 D-_ - 2 -BOONVILLE_CEMETARY- - A3 IV- 0 - - _37 00 - 9 024 8 _ -0- _ 9 b24 48 _ - f _ L ROAD a BRIDGE 12 624 997 59 -_78 423 91 703 421 0 46 105 7 657 5 74 656 00 00 • (C. 0. FUNDS) 410 811, 93 64 800 51 4 475 618 4 278 270 4 41 197 348 02 4 063_ 900 00 • PERMANET IMPROVEMENT DEBT SVC. 262. 168 98 _ 62 733 34 324 902 2 -0 324 902 32 250. 157_ 48 • ie - - - - I - - - - 1 1 _ to ROAD a BRIDGE DEBT SVC. 277 750 01 _ 1 267 23 279 017 4 -0- _ 279 017 X24 277 00 00 II 12 12 CAPITAL PROJECTS b IMPROVEMENTS 1 696 651 2 I 781 150 2 1 774 801 4 105 541 2 1 669 260 05 1 662 00 00 12 13 - f S STATE. LATERAL ROAD -120 082. 29 1 745 25 121 827 4 _ - -0-_ _ 1121 p27 54 12 D_ 00 !2 6 1 1 4 u 1 FM b LATERAL ROAD 4 480 1 18 44 4 498 5 -0- 4 98 95 -0- 11 • LAW LIBRARY 78 663 7 2 181 72 801 845 9 1 771 91 79 73 28 76 000. 0 1 to 20 11 REVENUE SNARING 34 6 i 1 34 7 34 2 I I 1 01 -0- 21 7 I 27 OIL a GAS FUND 368 559 0 91 579 33 378 138 3 -0- `378 ~38 63 350 000 00 22 1. ' ( _ 2. 2 OMNIBUS_CRINE CONTROL --A 586- 77 _ y -111 934 14 .20 520 1. 183- 77 $0 37.1 14 ' APPELLATE JUDICIAL SYSTEM 17 636 7 1 883 40 18 519 7 -0- 18 ~19 67 -0- _ 12 M 1 • 911 SYSTEM 15 792 63 1 65 3 15 857 6 0- 15 57 66 _ -0- _ » 0 - HEALTH DEPARTMENT 350 809 7 57 744 6 408 554 3 31 788 36 376 765 67 300 000 0 21 1 22 2 POSTER CARE FUND 54 354 70 6' 682 1 61 037 31 10 331 06 50 706 25 . x HEALTH a.L1FE INSURANCE FUND_..- 68 2.11_ 3 _ 13 363 1 _ 81 574- 44 50 14_ 84 31- 059 60 - - _ 22 6 _ x 7 INDIGENT HEALTH CARE FUND 168 748 5 653 2 169 401 67 13 990 85 155 410 82 _ -Q- 71 • 1 1 I - - - 2• " TOTAL 1 934 877 0 1 209 175 i 65 15 144 053 25 1 754 728 04 13 389 325 21 L 389 325 2 29 - - - a I 2 II - A 11 I. - - - - - I 1 - 1 •2 RESOLUTION NO. A RESOLUTION ADOPTED JOINTLY AND SEVERALLY BY BRAZOS COUNTY COMMISSIONERS COURT, THE CITY OF COLLEGE STATION, TEXAS, THE CITY OF WIXON VALLEY, TEXAS, AND THE CITY OF BRYAN, TEXAS AFFIRMATIVELY JOINING IN THE BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT 9-1-1; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Constitution and Laws of the State of Texas provide for inter- local governmental agreements and actions to benefit the appropriate citizens; and WHEREAS, the voters of Brazos County have approved the establishment of the Brazos County Emergency Communications District in accordance with Article 1432e of the laws of the State of Texas and by election held November 3, 1987; and WHEREAS, the Board of Directors of said District have confirmed the estab- lishment of such District and set the emergency service fee by proper order entered and filed December 1, 1987; NOW, THEREFORE, BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONERS COURT, THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, THE CITY COUNCIL OF THE CITY OF WIXON VALLEY, TEXAS, AND THE CITY COUNCIL OF THE CITY OF BRYAN, TEXAS THAT: 1. The respective county and cities individually and jointly hereby agree to be and are members of the Brazos County Emergency Communications District 9-1-1 as provided for by State law. 2. This Resolution shall be effective December 1, 1987 for the governmental units adopting and passing it as reflected below. ADOPTED AND PASSED this day of 1987, ATTEST: BRAZOS COUNTY COMMISSIONERS COURT By:e~- Z R.J. . Di c Ho mgre n, CountyJudge ATTEST: Dian Jones, City Secretary APPROVED AS TO FORM: Cathy Locke, City Attorney THE CITY OF COLLEGE STATION By Larry Ringer, Mayor ATTEST: THE CITY OF WIXON VALLEY By: City Secretary Don Ballard, Mayor ATTEST: THE CITY OF BRYAN By: orot y D. a ett, City Secretary_ Marvin ate, Mayor APPROVED AS TO FORM: Robert D. Andron, City Attorney I 1 I I j -1A RESOLUTION NO. 164E3 The respective county and cities individually and jointly hereby agree to be and are members of the Brazos County Emergency Communications District 9-1-1 as provided for by State law. 2. This Resolution shall be effective December 1, 1987 for the governmental units adopting and passing it as re lected below. ADOPTED AND PASSED this c1,~r day of 198. ATTEST: _ BRAZOS COUNTY COMMISSIONERS COURT By / .J. Pic Holmgreen, County Judge ATTEST:,, -l Dian Jones,(Cit Secretary APPROVED AS `TO FORM: THE CITY OF COLLEGE STATION By: ` La4rR na or athy Locke, Ci ty_-ATforney ATTEST: K'4 'n Zity e to ry THE CITY F WIXON VALLEY By : ~l on Ballard, Mayor ATTEST: N/) Dorothy D. a ett, ty ecretary APPROV AS TO FO: Robert n ron, City Attorney THE CITY OF BRYAN By : arv Tate. -Mayor Z°k I PAG E. - A RESOLUTION ADOPTED JOINTLY AND SEVERALLY BY BRAZOS COUNTY COMMISSIONERS COURT, THE CITY OF COLLEGE STATION, TEXAS, THE CITY OF WIXON VALLEY, TEXAS, AND THE CITY OF BRYAN, TEXAS AFFIRMATIVELY JOINING IN THE BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT 9-1-1; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Constitution and Laws of the State of Texas provide for inter- local governmental agreements and actions to benefit the appropriate citizens; and WHEREAS, the voters of Brazos County have approved the establishment of the Brazos County Emergency Communications District in accordance with Article 1432e of the laws of the State of Texas and by election held November 3, 1987; and WHEREAS, the Board of Directors of said District have confirmed the estab- lishment of such District and set the emergency service fee by proper order entered and filed December 1, 1987; NOW*, THEREFORE, BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONERS COURT, THE CITY COUNCIL OF THE CITY OF COLLEGE STATION, TEXAS, THE CITY COUNCIL OF THE CITY OF WIXON VALLEY, TEXAS, AND THE CITY COUNCIL OF THE CITY OF BRYAN, TEXAS THAT: 1. 1 ~I