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Home My WebLink About1987-12-07-1000AM-Specialr . J Z. a'.• - ♦ 1 • .0 0 IS'J'z KC -:r 1; 9. 14 '~yQ ! fry 1 .J&HA J BR.AZOS COUNTY BRYAN. TEXAS 1 AGENDA FOR COMMISSIONERS' COURT MEETING - MONDAY, DECEMBER 7, 1987, 10:00 A.M. I 1. Consideration of budget amendments. ! z 2. Consideration of award of the following bids and authorize K the payment thereof: (a) Annual Rental Contract for Heavy Machinery for Road and Bridge Department and County Landfill. (b) Annual Excavation Contract for County Landfill. 3. Consideration of change in status of.employees. 4. Payment of claims. 5. Other Business - Discussion Only - No Action To Be Taken. 6. Closed Session to discuss purchase of real estate. 7. Action on Closed Session. 8. Adjourn VOL -PAC /34 10 L r 4 . . Y C~ I l tr4 1 a • I I I' u • COMMISSIONERS' COURT SPECIAL MEETING DECEMBER 7, 1987 A special meeting of the Commissioners' Court of Brazos County, Texas was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10300 a.m. on Monday, December 7, 1987, with the following members of the Court presents R. J. Holmgreen, County Judge, Presiding; Bill J. Cooley, Commissioner of Precinct 1,; Walter Wilcox, Commissioner of Precinct 2,; Billy E. Beard, Commissioner of Precinct 3,; Milton Turner, Commissioner of Precinct 4,; Frank Boriskie, County Clerk. The following citizens and officials were in attendances Ruth McLeod Administrative Assistant Bea Green Secretary to Commissioners Rosalie Todaro Auditor's Office Rebecca Shults Purchasing A. H. Winder County Engineer Sandie Walker Treasurer Terri White Deputy Treasurer Travis Nelson District Clerk Cathy Bryan Engineer's Office Winfred Pittman Constable Precinct 7 Louis Garcia Constable Precinct 4 Alice Brown KBTX-TV Bob Luna KBTX-TV L. G. Crum Candidate County Comm. Pct. 3 Ramiro Quintero Tax Payer Rudy Schultz Tax Payer The Court first considered Budget Amendment #25, which would reallocate funds budgeted for the 272nd District Court, J.P. Precinct 1 and Constable Precinct 7 and would increase the budget in the J.P. Precinct 4 Place 2 Department and the 361st District Court. On motion by Commissioner Turner, seconded by Commissioner Beard, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached hereto. The Court next considered the following bides Bid No. 87-372 - Annual Rental Contract for Heavy Machinery Rebecca Shults, Purchasing Agent, recommended acceptance of the low bid submitted by Tom Fairy and recommended that Mustang be awarded the alternate contract. On motion by Commissioner Cooley, seconded by Commissioner Turner, the Court voted unanimously to follow the recommendation of the purchasing agent and award the contract to Tom Fairy Company and the alternate contract to Mustang Tractor & Equipment. A 1 tl Commissioners' Court meeting December 7,1987 copy of the bid tabulation is attached hereto for comparison. Bid No. 87-400 - Annual Excavation Contract for the County Landfill Distance to move Overburden 1. 100 ft. 2. 300 ft. 3. 500 ft. 4. 800 ft. 5. 1000 ft. 6. 1200 ft. BOB MITCHELL. INC. YOUNG BROTHERS, INC. Price per c/u Price Per c/u 1. $0.46 $0.85 2. $0.54 $0.90 3. $0.64 $0.95 4. $0.76 $1.05 5. $0.84 $1.20 6. $0.94 $1.25 BLUEHAWK CONSTRUCTION Price per c/u V/Ci 1. $1.30 2. $1.30 3. $1.50 4. $1.60 5. $1.70 Rebecca Shults, Purchasing Agent, recommended acceptance of the low bid submitted by Bob Mitchell, Inc. On motion by Commissioner Cooley, seconded by Commissioner Beard, the Court voted unanimously to follow the recommendation of the purchasing agent and award the contract to Bob Mitchell, Inc. The Court proceeded to consider the change of status of the following employees. NAME DEPARTMENT REASON Taylor, Eldridge Road 6 Bridge Termination Burkhalter, W. K. Road b Bridge Termination Norwood, Ben Road & Bridge Termination Anderson-Hiney, A. Tax Office Resignation Pittaway, Jack Landfill New Emp P/T Lewis, Barbara J.P. Pct. 4-2 - Sp. Request Allen, Madine J.P. Pct. 4-2 Sp. Request Secretaries Pos. J.P. Pct. 7 Sp. Request On motion by Judge Holmgreen, seconded by Commissioner Turner, the Court voted unanimously to approve the budgeted position slots as submitted. Commissioner Beard moved to reclassify the clerks in the Justice of the Peace offices and the clerk in the office of the Constable of Precinct 7. The motion died for lack of a second. Commissioner Cooley moved to approve the request of Constable I J i i I 4 i I 1 .ye.: . , .e..+•`•,• t~TJr: r~-~T'.1Ea.r- YC• rC acs. r y . .'.a - • I • C~ I ,-a... - - ,.r1 Commissioners' Court meeting December 7, 1987 Pittman to reclassify the clerk position to a clerk{deputy at a group 12 step 1. The motion was seconded by Commissioner Beard with Commissioners Cooley. Beard. Cooley and Turner voted "Aye". Commissioner Wilcox voted "No" whereupon the County Judge declared the motion carried. The Court next considered the following Claims as submitted by the County Treasurer for payments • 10 General Fund------------Claims 94619 thru 94795 20 Road & Bridge-----------Claims 94850 thru 94957 22 Road & Bridge II--------Claims 94796 thru 94797 30 Capital Projects & Improvements: Proposition I-----Claims 94798 thru 94799 54 Health Department-------Claims 94807 thru 94818 60 Payroll-----------------Claims 94819 thru 70 Indigent Health Care----Claims 94820 thru 94841 90 Community Services Off--Claims 94845 thru 91 Juvenile Comm. Grant----Claims 94846 thru 94 Victim Assistance Prog--Claims 94847 thru 94848 On motion by Commissioner Turner, seconded by Commissioner Beard, the Court voted unanimously to approve the Claims as submitted. Under other business, the County Judge informed the Court that Mr. and Mrs. Bert Wheeler had donated two Norfolk Island Pines to the County and that they had been planted at the north entry of the Courthouse. He went on to say how very appreciative the Court was of the beautiful and generous gift made by the Wheelers. The County Judge informed the Court that he had a request from the County Treasurer for a personal computer. He stated that the request would be put on the agenda for the next meeting. The County judge announced that the closed executive session had been delayed until December 14, 1987. There being no further business to come before the Court, the meeting was adjourned. vin, I -P z 7l I I i i 1• t I r The foregoing minutes have been examined and approved in , open Court this the / Sf day of IZ6AUldhis 19_QY , in Bryan, Brazos County, Texas. ABSENT R. J. o mgreen County Judge a ter Wilcox Commissioner, Precinct 2 Milton Turner' Commissioner, Precinct 4 Gjd Bill e Commiss over, Precinct 1 e!V~7 Fran Bor s e County Clerk VOL PAS b - - - - - - • ` - -I. O. a t • • BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 1987 BUDGET YEAR NO. 25 On this the 7th day of December 1987 at a special meeting of the Commis'sioners' Court the following members were present: R. J. Holmgreen, County Judge, Presiding Bill J. Cooley, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Billy E. Beard, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were held: THAT WHEREAS, on December 7, 1987, the Court heard and approved a budget amendment for the 1987 budget year for Brazos County, Texas. WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted October 27, 1986, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 7th day of December 1987 THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: . J. Holmgreen County Judge LI Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners Court Minutes Budget Amendment File VOL '~1 1 Budget Amentment 925 12-07-87 10-17-5412 272nd Dist. Reallocation Rep/Hnt Off Eq. Court of funds 530 10-17-5515 Reallocation Visit Court Reporters of funds 3.915 10-17-5611 Reallocation Insurance b Bonds of funds 115 10-17-6211 Reallocation Radio Equip of funds 190 10-17-5112 Reallocation Other Salaries of funds (4.250) 10-17-6210 Reallocation Off Furn b Equip of funds ( 500) NO INCREASE TO DEPARTMENT BUDGET , 10-39-5530 J.P. Prct 1 Reallocation Trav., Heals. Lodg. of funds 287 10-39-5510 Reallocation Conf. fees/Hemb of funds ( 7) 10-39-5210 Reallocation Office Supplies of funds ( 100) 10-39-6210 Reallocation Off Furn/Equip of funds ( 180) NO INCREASE TO DEPARTMENT BUDGE? 10-56-5518 Constable Reallocation Other Misc Pct 7 of funds 60 10-56-6211 Reallocation Radio Eq. of funds ( 60) NO INCREASE TO DEPARTMENT BUDGET 10-36-5661 J.P. Pct.4 Inc. in numb er Autopsies Place 2 of autopsies 10,000 INCREASE TO DEPARTMENT BUDGE ? $10,000 10-18-5618 361st Dist. Increase in Capital Ct.,App Atty. Court murder cases 100,000 INCREASE TO DEPARTMENT BUDGE? $100,000 INCREASE TO GENERAL FUND $ 110,000 VO PAG 4 a •f fI i 1 I 1 f ' i r t r 1 P ~ r R „ i -1 • c BID TABULATION SHEET - PRICES j Bid Request No. 87-372 1 lowest price j Annual Rental Contract for Heavy Machinery l Item 11, Backhoe/Loader, 62 HP Bidders , Name of Bidder Make and Model Monthly Weekly Daily Comments Mustang Tractor Caterpillar 416 1,750.00 2 580.00 2 193.00 Young Equipment Co. JCB Backhoe 2,237.00 3 741.00 4 227.00 Alpine Equipment Case 580D, 55 HP 1,750.00 2 585.00 3 0.00 55 HP Tom Fairey Co. John Deere 310B 899.00 1 300.00 1 150.00 Item 02, Track Type Tractor, 80 HP Bidders Name of Bidder Make and Model Monthly Weekly Daily Comments Waukesha-Pearce - Dresser TD8E 2'550.00 - 3 0.00 - - 0.00 X78 HP Mustang Tractor Caterpillar D4E 2,600.00 4 867.00 3 189.00 Houston Heavy Equip. Komatsu D37E-2 2,700.00 5 900.00 4 0.00 Young Equipment Co. Caterpillar D5 Dozer 3,701.00 6 1,223.00 5 320.00 Alpine Equipment Caterpillar D3B 1,000.00 2 675.00 2 0.00 65 HP Tom Fairey Co. John Deere 450C/D/E 1,500.00 1 500.00 1 100.00 Item l3, Track Type Tractor, 140 HP Bidders Name of Bidder Make and Model Monthly Weekly Daily Comments Waukesha-Pearce Dresser TDL5C 5,600.00 5 0.00 0.00 140 HP Mustang Tractor Caterpillar D6D 5,000.00 4 1,667.00 4 556.00 Houston Heavy Equip. Komatsu D65E . 4,500.00 2 1,500.00 2 0.00 Young Equipment Co. Caterpillar D6 Dozer 4,913.00 3 1,530.00 3 400.00 Alpine Equipment Caterpillar D6D, D6C 5,000.00 4 1,675.00 5 0.00 Tom Fairey Co. John Deere 850 4,500.00 2 1,500.00 2 400.00 Tom Fairey Co. John Deere 750B 3,600.00 1 1,200.00 1 300.00 0 0 • r t ~ "I I • r J i 1 a Item A, Scraper, 18 cu. yd. Bidders Name of Bidder Make and Model Monthly Weekly Daily Comments Waukesha-Pearce Dresser 412B Scraper Mustang Tractor Caterpillar 615 Young Equipment Co. Caterpillar 621 Alpine Equipment Terex TS14B Tom Fairey Co. John Deere 762A Item 45, Low Ground Pressure Tractor, 140 HP Bidders Name of Bidder Make and Model 4,900.00 1 0.00 0.00 11 yards 8,400.00 3 2,800.00 2 933.00 16 cubic yards 9,546.00 5 2,920.00 3 795.00 9,500.00 4 3,175.00 4 0.00 14 - 20 cu. yards 5,000.00 1 1,700.00 1 500.00 11 cu. yds., self loading Monthly Weekly Daily Comments Mustang Tractor Caterpillar D6D LGP Houston Heavy Equip. Komatsu D65P Alpine Equipment Caterpillar D6D Tom Fairey Co. John Deere 850 LPG Tom Fairey Co. John Deere 750 LPG Item 86, Excavator, 15 tons, 1.5 yd. Bucket 6,500.00 3 2,167.00 2 722.00 6,500.00 3 2,200.00 4 0.00 6,500.00 3 2,175.00 3 0.00 5,500.00 2 0.00 0.00 4,200.00 1 1,400.00 1 375.00 Bidders Name of Bidder Make and Model Monthly Weekly - - - Mustang Tractor w Caterpillar 211 3,650.00 3 1,217.00 3 Houston Heavy Equip. Komatsu PCL50LC 3,400.00 1 1,200.00- 2 Young Equipment Co. Caterpillar 215 4,583.00 5 1,505.00 5 Alpine Equipment Caterpillar 215 3,850.00 4 1,285.00 4 Tom Fairey Co. John Deere 690 B/C 3,300.00 1 1,100.00 1 Bado Equipment Co. Link Belt LS-3400 5,636.02 6 2,971.02 6 , . e r Daily Comments 406.00 (1/3 - 1 1/4 cu. yds.) 0.00 497.00 0.00 20 ton, 7/8-1 yd. or Cat 215 350.00 0.00 includes freight r~r ti k E k l 3 f r i f i I 1.._-- i Item 17, Excavator, 26 tons, 1 3/8 yd. Bucket Bidders Name of Bidder Hake and Model Monthly Weekly Daily Comments w M ~ N ~y Mustang Tractor Caterpillar 225 6,400.00 6 2,133.00 4 711.00 Houston Heavy Equip. Komatsu PC220LC 5,000.00 2 1,800.00 2 0.00 Young Equipment Co. Caterpillar 235 6,658.00 5 2,140.00 5 669.00 Alpine Equipment Caterpillar 225 5,500.00 3 1,850.00 3 0.00 25 tons, 1 3/8 yds. Tom Fairey Co. John Deere 790 4,500.00 1 1,500.00 1 400.00 Bado Equipment Co. Link Belt LS-3400 5,636.02 4 2,971.02 6 0.00 includes freight ,Qa Item 48, Asphalt Rol ler, 44", towing package Bidders Name of Bidder Make and Model Monthly Weekly Daily Comments Waukesha Pearce Dresser VOS2-42A 1,900.00 0.00 0.00 42" wide Item 09, Disc Plow, 36 hinge offset Bidders Name of Bidder Make and Model Monthly Weekly Daily Comments Mustang Tractor Rome 12-36 1,100.00 1 367.00 2 122.00 Young Equipment Co. Rome Plow 1,191.00 2 280.00 1 56.00 Alpine Equipment Rome TRCH 12-36 1,500.00 3 500.00 3 0.00 Item /10, Track Type Loader, 8 HP, 1.5 Yd. Buc ket Bidders Name of Bidder Make and Model Monthly Weekly Daily Comments Waukesha Pearce Dresser 125E 3,000.00 4 0.00 0.00 1 3/8 yds. Mustang Tractor Caterpillar 943 3,200.00 5 1,067.00 4 356.00 80 HP Houston Heavy Equip. Komatsu D31S-17 2,400.00 2 800.00 2 0.00 Young Equipment Co. Caterpillar 953/955 2,687.00 3 882.00 3 292.00 Alpine Equipment Caterpillar 941B 3,500.00 6 1,175.00 5 0.00 80 HP Tom Fairey Co. John Deere 450CL/455D/E 1,500.00 1 500.00 1 200.00 0 0 I ' r em 011, Soil Compactor, 210 HP Bidders me of Bidder Make and Model - - - - - - Monthly Weekly - - - stang Tractor Caterpillar 815 5,800.00 4 1,933.00 4 uston Heavy Equip. Bomag K350P 5,400.00 3 1,800.00 3 ung Equipment Co. Hyster Double Drum 1,873.00 1 626.00 1 pine Equipment Sakai SV90T 3,750.00 2 1,250.00 2 em 1112, Soil Compactor, padded drum, 8 tons, 60" Bidders me of Bidder Make and Model - - - Monthly - - - - ukesha-Pearce - - Dresser VOS PD66A 2,850.00 3 stang Tractor Caterpillar CP433 2,650.00 2 uston Heavy Equip. Bomag 172PD 3,000.00 4 ung Equipment Co. Bomag 1,380.00 1 pine Equipment Hyster C611B/Raygo 320S 3,000.00 4 em 013, Soil Compactor, smooth drum, 8 tons, 60" Bidders me of Bidder Make and Model - - - - Monthly - - ukesha-Pearce Dresser VOS D66A 2,850.00 3 slang Tractor Caterpillar CS433 2,650.00 2 uston Heavy Equip. Bomag BW172D 3,000.00 4 ung Equipment Co. Ingram Tandem 1,032.00 1 pine Equipment Raygo 320S/Tampo RS28A 3,000.00 4 em 014, Pneumatic Roller, 18 tons, 9 wheels Bidders me of Bidder Make and Model Monthly ukesha-Pearce Dresser P-3000 2,200.00 4 stang Tractor Caterpillar PS180 2,000.00 3 uston Heavy Equip. Bomag BW20 4,000.00 5 ung Equipment Co. Ingram 1,763.00 2 pine Equipment Ingram 9-2800/Tempo SP312 1,750.00 1 644.00 0.00 211.00 0.00 Weekly Daily 0.00 0.00 883.00 2 294.00 1,800.00 4 0.00 418.00 1 143.00 1,000.00 3 0.00 133 HP, 85" Drum Comments 72" Smooth Drum Weekly Daily Comments 0.00 0.00 883.00 2 ?94.00 1,000.00 3 0.00 370.00 1 114.00 1,000.00 3 0.00 84" Smooth Drum - - Fa Weekly Daily Comments 0.00 0.00 9 wheels 667.00 3 222.00 1,400.00 4 0.00 588.00 2 213.00 585.00 1 0.00 I Daily Comments r w • 1 L' BID TABULATION SHEET - FREIGHT CHARGES Bid Request No. 87-372 Annual Rental Contract for Heavy Machinery { Freight Charges Name of Bidder per Round Trip Mile Comments N - - - - Waukesha-Pearce $3 or $4 Depends on weight of unit Mustang Tractor $2.10 Plus overweight permit charge r Houston Heavy Equip. $350.00 Complete round trip Young Equipment Co. $2.00 4 ` Alpine Equipment $1.50 Tom Fairey Co. $2.75 Per loaded mile Bado Equipment Co. $1,636.02 Complete round trip I ' - BID TABULATION SHEET - DELIVERY Bid Request No. 87-372 r Annual Rental Contract for Heavy Machinery t k Name of Bidder Delivery (days) Comments Location } Waukesha-Pearce 3-5 Austin Mustang Tractor 1 Pending availability Bryan f Houston Heavy Equip. 2 Pending availability Houston Young Equipment Co. 7 ' Bryan Alpine Equipment 2-5 Pending availability Tomball = f - Tom Fairey Co. 1/2 - 5 Pending availability Houston Bado Equipment Co. 3 Houston i t ~ G 1ID TABULATION SHEET - INSURANCE TERMS lid Request No. 87-371 annual Rental Contract for Heavy Machinery fame of Bidder Insurance Terms laukesha-Pearce Included in monthly rates fustang Tractor Excavators and Scrapers: $.14/$100 value/month All other: $.10/$100 value/month, 1 month minimum $750.00 deductible louston Heavy Equip. Customer to privode insurance 'oung Equipment Co. alpine Equipment 5% of rental billing 'om Fairey Co. 8% of rental billing lado Equipment Co. Replacement value of machine 1D TABULATION SHEET - MISCELLANEOUS lid Request No. 87-372 ,nnual Rental Contract for Heavy Machinery lame of Bidder Miscellaneous laukesha-Pearce Minimum rental - 1 month Rain days - none overtime rates - applicable Emergency response time - immediate LU 0 lustang Tractor Minimum rental - 1 day _ Rain days - none Overtime rates - applicable Emergency response - 24 hours alpine Equipment Minimum rental - I week zz~ Rain days - 50% credit overtime rates - applicable Emergency response - 6 hours