HomeMy WebLinkAbout1987-10-05-1000AM-SpecialT L":~~'T'. ex~ v
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BRAZOS COUNTY
BRYAN. TEXAS
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AGENDA FOR COMMISSIONERS' COURT MEETING - MONDAY, OCTOBER 5, 1987, 10:00 A.M.
1. Consideration of Public Health Agreement between Brazos
County, City of Bryan and City of College Station.
2. Consideration of Budget Amendments.
3. Consideration of appointment of Paul Williams as Alternate
Judge in Precinct 20.
4. Consideration of award of the following bids and authorize
the payment thereof:
(a) Automobiles for the Sheriffs Department
(b) Annual Asphalt Hot Mix Contract for Road and
Bridge Department
(c) Annual Hydrated Lime Contract for Road and
Bridge Department
(d) Annual Concrete Contract for Road and Bridge
Department
5. Consideration of waiver of competitive bidding requirements
of Art.236$a.5
(a) Bill McLeod
(b) Syva Company
6. Set date and time for Public Hearing on county budget
for 1988.
7. Consideration of change in status of employees.
8. Payment of claims.
9. Other Business - Discussion Only - No Action To Be Taken.
10. Closed Session to discuss Appraisal Board appointments.
11. Action on Closed Session.
12. Adjourn
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',COMMISSIONERS' COURT
" SPECIAL MEETING 1
OCTOBER 5, 1987
A special meeting of the Commissioners' Court of Brazos
County, Texas, was held in the Commissioners' Courtroom in the
Courthouse in Bryan, Brazos County, Texas, beginning at 10:00
A.M. on Monday, October S, 1987, with the following members of
the Court present:
R. J. Holmgreen, County Judge, Presiding;
Bill J. Cooley, Commissioner of Precinct 1, Absent;
Walter Wilcox, Commissioner of Precinct 2, Absent;
Billy E. Beard, Commissioner of Precinct 3;
Milton Turner, Commissioner of Precinct 4;
Frank Boriskie, County Clerk.
The following citizens and officials were in attendance:
Kristi Matthews County Judge's Office
Bea Green Secretary to Commissioners
Sharon Fairchild Auditor
Rebecca Shultz Purchasing
A. H. Winder County Engineer
Sandie Walker Treasurer
Terri White Deputy Treasurer
Travis Nelson District Clerk
Ron Miller Sheriff
Cathy Bryan Engineer's Office
Ronnie Crocker Bryan/College Station Eagle
Alice Brown KBTX-TV
Kathy Young KBTX-TV
Kelly Cartwright WTAW
L. G. Crum Brazos County Citizen
The first matter for consideration by the Court was
approval of a joint venture agreement between the Cities of
Bryan and College Station and Brazos County to share in the cost
of funding the Brazos County Health Department. This contract
would be for a period of one (1) year beginning October 1,1987
through September 30, 1988. On motion by the County Judge,
seconded by Commissioner Turner, the Court voted unanimously to
approve the City-County Public Health Agreement, a copy of which
is attached hereto.
The Court next considered Budget Amendment No. 20 which
would reallocate funds budgeted for the Sheriff's Department,
transfer funds from the Non-Departmental department to the
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Commissioners' Court meeting October 5, 1987
Building and Yards Department with no increase to the General
Fund Budget. On motion by Commissioner Beard, seconded by
Commissioner Turner, the Court voted unanimously to approve the
amendments as submitted, a copy of which is attached hereto.
The Court proceeded to consider the appointment of Paul
Williams as Alternate Election Judge of voting Precinct 20. On
motion by Commissioner Beard, seconded by Commissioner Turner,
the Court voted unanimously to appoint Paul Williams, Alternate
Judge for voting Precinct 20.
The Court next considered the following bids:
Bid No. 87-392 - Automobiles for Sheriff's Department
1. 4 - 4-door sedan with standard warranty, or
7 years or 70,000 miles
2. 4 - 4 door sedan with 5 year/50,000 mile
warranty.
Bossier Chrysler/
Dodge Isuzu Beal Ford
Unit Price Total Price Unit Price Total Price
1. $12,481.41 $49,925.64 $13,607.36 $54,429.44
2. No Bid $13,952.36 $55,809.44
Tou Light Chevrolet Quality Pontiac
Unit Price Total Price Unit Price Total Price
1. $13,025.86 $52,103.44 No Bid
2. No Bid No Bid
Ron Miller, Sheriff recommended acceptance
of the bid submitted Tom Light. The low
bid submitted by Bossier was for a vehicle
considered too light in weight. On motion
by Commissioner Beard, seconded by Commis-
sioner Turner, the Court voted unanimously
to accept the recommendation of the Sheriff
and award the contract to Tom Light Chevrolet.
Bid No. 87-389 - Annual Asphalt Hot Mix Contract for
Road b Bridge Department
1. Type D Modified, HMAC
2. RC-2 Cutback Asphalt Oil
Downing Brothers Young Brothers
Contractors. Inc.
Unit Price Total Price Unit Price Total Price
1. $26.34 $26,340.00 $20.05 $20,050.00
2. $ 1.25 $ 1,250.00 $ 1925 $ 1,250.00
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Commissioners' Court meeting October 5, 1987
Bighway Materials
Unit Price Total Price
1. $21.60 $21,600.00
2. $ 1.10 $ 1,100.00
Rebecca Shults, Purchasing Agent, recommended
acceptance of the low bid submitted by Young
Brothers. On motion by Commissioner Turner,
seconded by Commissioner Beard, the Court
voted unanimously to accept the recommendation
of the Purchasing Agent and award the contract
to Young Brothers Contractors, Inc.
Bid No. 87-390 - Annual Hydrated Lime Contract for
Road & Bridge Department
1. 200 tons Hydrated Lime
Limeco Austin White Lime
Unit Price Total Price Unit Price Total Price
1. $66.24 $13,248.00 $64.72 $12,944.00
Downing Brothers Highway Materials
No Bid No Bid
Rebecca Shults, Purchasing Agent, recommended
acceptance of the low bid submitted by Austin
White Lime. On motion by Commissioner Beard,
seconded by Commissioner Turner, the Court
voted unanimously to accept the recommendation
of the Purchasing Agent and award the contract
to Austin White Lime.
Bid No. 87-391 - Annual Concrete Contract for
the Road & Bridge Department
1. 100 c/y - Concrete
Bernath Concrete
Products Company Bryco, Inc.
Unit Price Total Price Unit Price Total Price
1. $42.00 $4,200.00 $42.75 $4,275.00
Highway Materials
No Bid
Rebecca Shults, Purchasing Agent, recommended
acceptance of the low bid submitted by Bernath
Concrete. On motion by Commissioner Turner,
seconded by Commissioner Beard, the Court
voted unanimously to accept the recommendation
of the Purchasing Agent and award the contract
to Bernath Concrete Products Company.
The Court next considered waiving the competitive bidding
requirements of Article 2368a.5 of Vernon's Annotated Civil
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Commissioners' Court minutes October 5, 1987
Statutes on two separate purchases of products. The first being
the purchase of Drug Testing Reagents from Syva Company. The
Adult Probation Department has been using the Syva EMIT/Ltd.
reagents and equipment for the past three years to do
urinalysis. Although the department has purchased new, more
sensitive equipment, it still wishes to make additional
purchases from this source because the chemicals used in one
particular instrument are not interchangeable with the new
equipment. The second request was for the purchase of Election
Consulting Services from Bill McLeod, owner of Texas Voting
Systems. Mr. McLeod is the sole source of these personal
services in the area. On motion by Commissioner Beard, seconded
by Commissioner Turner, the Court voted unanimously to waive the
competitive bidding requirements on both purchases.
On motion by Commissioner Turner, seconded by Commissioner
Beard, the Court set the date for the public hearing on the 1988
County Budget for Monday, October 19, 1987 at 1:30 p.m.
The Court proceeded to consider the change of status of
the following employees:
Whitfield, Calvin Juvenile Ser. New Emp. P/T
Smirch, Belynda Tax Office New Employee
Heintz, Audrey Tax Office Step Increase
On motion by Commissioner Beard, seconded by Commissioner
Turner, the Court voted unanimously to approve the changes as
submitted.
The Court next considered the following Claims as submit-
ted by the County Treasurer for payment:
10 General Fund-------------------Claims 89760 thru 89941
20 Road 6 Bridge------------------Claims 90019 thru 90143
22 Road b Bridge No. II ----------Claims 89942 thru 89944
30 Capital Projects 6 Improvements:
' Proposition I-----------Claims 89945 thru 89946
54 Health Department--------------Claims 89958 thru 89981
70 Indigent Health Care-----------Claims 89982 thru 90015
90 Community Resources Officer----Claims 90016 thru 90017
91 Juvenile Commission Grant------Claims 90018 thru
On Line Checks - 34232 through 34234
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Commissioners' Court minutes October S, 1987
,On motion by Commissioner Beard, seconded by Commissioner
„ Turner, the Court voted unanimously to approve the Claims as
submitted.
The County Judge announced that the closed session to
discuss Appraisal Board appointments had been delayed until
Monday. October 12, 1987.
There being no further business to come before the Court,
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the meeting was adjourned.
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The foregoing minutes have been examined nd approved in
open Court this the day of
19 r , in Bryan, Brazos County, Texas.
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ILD(, ZLA ZAs-c .4 a
W. JI mgreen B Cooley
County Judge Commissioner, Precinct 1
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a ter cox y ear
Commissioner, Precinct 2 Commis ~oner, Precinct 3
Miltof► Tuner ran ors e
Commissioner, Precinct 4 County Clerk
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CITY-COUNTY PUBLIC HEALTH AGREEMENT
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THE STATE OF TEXAS
COUNTY OF BRAZOS
KNOW ALL MEN BY THESE
PRESENT:
WHEREAS, the City of Bryan, the City of College Station and
Brazos County, have created an administrative agency named the
Brazos County Health Department for the public purpose and
objective of administering and enforcing all federal and state
health laws and city health ordinances in the respective
jurisdictions of each of the participating governmental entities;
and
WHF,REAS, Article 4413(32c), V.A.T.C.S., authorizes inter-
governmental contracting at the local level including contracts
between counties and cities; and
WHEREAS, the City of Bryan, the City of College Station and
Brazos County, subject to the limitations set forth herein,
intend to share in the cost on a percentage basis with the County
to collect and disburse the funds;
NOW, THEREFORE, THE UNDERSIGNED MUTUALLY AGREE AS FOLLOWS:
1.
That the matters set forth in the preamble are true and
correct and are made a part of this agreement.
2.
In consideration of the benefits to be received by the City
of Bryan, the City of College Station, and Brazos County, by
reason of the joint venture, the parties herein agree to pay, and
Brazos County agrees to collect and disburse funds for the opera-
tion of the Brazos County Health Department, Fiscal Year October
1, 1987 - September 30, 1988, on the following pro-rata basis:
City of Bryan
City of College Station
Brazos County
Public Health Training
Total
Amount
Percent
123,401
37f-
48,870
15%
86,105
26%
74,416
332
792
22%
00%
,
3.
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This contract is for a period of one year and all payments
shall be made from current revenues of each of the parties.
Payments shall be made by the City of College Station to Brazos
County at the Brazos County Courthouse prior to the tenth day of
each month with each monthly payment representing one-ninth (1/9)
of the respective total share for the City of College Station.
The City of College Station shall commence monthly payment during
October of the contract year and continue through the next eight
months. Payments shall be made by the City of Bryan to Brazos
County at the Brazos County Courthouse prior to the tenth day of
each month with each monthly share representing one-twelfth
(1/12) of the respective total share of the city of Bryan. If
credit is due any of the parties, Brazos County shall make the
necessary reimbursement no later than the end of the first (1st)
quarter of the next fiscal contract year. Reimbursement due to
overpayment shall be made in the amount overpaid by the entity.
All non-encumbered funds at the close of the contract year shall
be deposited into the Public Health Training Account (see Section
5) to be designated for use for Public Health Services mutually
beneficial to each party. No appropriation of money shall be made
unless unanimously approved by the City of Bryan, the City of
College Station and Brazos County.
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4.
The Brazos County Judge shall have the authority to make
expenditures as budgeted. Authority for non-budgeted items shall
come only from the approval of the Governing Board.
5.
The Brazos County Health Department shall maintain records
of all income and disbursements of the Public Health Training
Program. Such records shall be brought before the Governing
Board each quarter for approval. No appropriation of money in
this account shall be made unless unanimously approved by the
Governing Board.
6.
The Brazos County Health Department shall maintain records
of usage of the facilities and services by the citizens of each
city and citizens of the county who live outside the two cities.
Such records shall be used to determine the percentage of costs
to be charged to the participating entities for the following
contract year.
7.
The Public Health Services will be under the supervision of
the Governing Board consisting of one representative from each
of the three participating governmental entities.
8.
This contract can be renewed on an annual basis by resolu-
tion.
9.
The Director of the Public Health Services shall submit
financial and activity reports for both Health Department and
Foodhandler's Permit accounts upon request by members of the
Governing Board; but in no event shall such financial and
activity reports be submitted less frequently than quarterly.
The Director shall submit the annual financial and activity
report no later than the close of the first quarter of the next
fiscal year.
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed as the lst day of October, 1987.
ATTEST: CITY OF BRYAN
A A.1-
BY /~is►s..i
City Secre y mayor
APPROVED AS TO FORM:
,,o~J44n -
City Attorney
ATTEST:
C ty Se et ry
APPROVED AS TO FORM:
U===
City Attorney
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APPROVED AS TO SUBSTANCE:
ie. &_Ws>Q
City 'Manager
CITY OF COLLEGE STATION
BY
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APPROVED AS TO SUNCR:
CAI. Aw B
ty Manager
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BRAZOS COUNTY, TEXAS
BUDGET ANENDNENT(S) FOR THE 1987 BUDGET YEAR
NO. 20
On this the 5th day of October 1987 at a special meeting of the
Commissioners' Court the following members were present:
R. J. Holmgreen, County Judge, Presiding
Bill J. Cooley, Commissioner, Precinct 11
Walter Wilcox, Commissioner, Precinct 2 Absents
Billy E. Beard, Commissioner, Precinct 31
Milton Turner, Commissioner, Precinct 41
Frank Boriskie, County Clerk.
The following proceedings were held:
THAT WHEREAS, on October 5, 1987, the Court heard and approved a
budget amendment for the 1987 budget year for Brazos County, Texas.
WHEREAS, an emergency expenditure is necessary due to grave public
necessity to meet unusual and unforeseen conditions which could not
be reasonably included in the original budget adopted October
27, 1986, the following amendment(s) to the original are hereby
authorized, as described on the attached 2 page(s).
ADOPTED AND APPROVED this the 5th day of October 1987
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By: R. Je Holmgreen County Judge
Original: County Clerk's Office and attached to the original budget
Copies: County Auditor
County Treasurer
Commissioners Court Minutes
Budget Amendment File
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Budget Amentment #20 10-05-87
Account No.
Department
Reason Increase
(Decrease)
10-70-5124
Bldgs &
Transfer from
Unempl. Ins.
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Yards
Non Depart 5,000
10-70-5615
Bldgs &
Reallocation
Eq. Rent/Lease
Yards
of funds 50
10-70-6218,
Bldgs &
Reallocation
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Fur/Other
Yards
of funds
Self Const.
( 50)
INCREASE TO DEPARTMENT BUDGET $5,000
10-14-5124
Non Depart.
Transfer funds
Unemp. Ins.
to Bldg & Yards
(5,000)
DECREASE TO DEPARTMENT BUDGET $5,000
10-31-5922
Sheriff
Reallocation
Jail Off Sup.
of funds 2,000
10-31-6224
Sheriff
Reallocation
Jail Equip.
of funds 464
10-31-5921,
Sheriff
Reallocation
Video Sys.
of funds
(2,000)
10-31-5924
Sheriff
Reallocation
Other Misc.
of funds
( 464)
NO INCREASE
TO DEPARTMENT BUDGET
NO INCREASE TO GENERAL FUND
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Budget Amentment #20 10-05-87
Account No.
Department
Reason
Increase (Decrease)
20-40-6215
Road &
Reallocation
Comp. Software
Bridge
of funds
19,500
20-40-6230
Road &
Reallocation
Maj. R&B Proj
Bridge
of funds
19,551957
20-40-5123
Road &
Reallocation
Workers Comp.
Bridge
of funds
4,759.22
20-40-6220
Road &
Reallocation
R&B Equip.
Bridge
of funds
(43,810.79)
NO INCREASE
TO ROAD a BRIDGE
BUDGET
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