Loading...
HomeMy WebLinkAbout1987-08-03-1000AM-Special~ ~Y o r .rT71} 7r ~„"i,C~•'M~)~R*^' /~GY~ n']IN1^,`_'I r'T^Ttr ~ • .1 I ~ • 9 1 ti L 1337 JUL 31 ! 19 BRAZOS COUNTY BRYAN. TEXAS AGENDA FOR COMMISSIONERS' COURT MEETING - MONDAY, AUGUST 3, 1987, 10:00 A.M. • 1. Request by Mr. Ron Blackmon to address Commissioners' Court. E; 2. Consideration of appointment of Mrs. John Handin as Alternate Judge in Precinct 13 and Mr. Fred Nelson as Alternate Judge in Precinct 11. 3. Consideration of award of the following bids and authorize the payment thereof: (a) Maintenance Contract for Courthouse Elevators (b) Annual Contract for Pest Control for Courthouse (c) Vehicle Traffic Counter/Recorder/Retriever for MPO 4. Consideration of Change In Status of Employees. . 5. Payment of Claims 6. Other Business 7. Adjourn s ~J J VC PAC 1 ~ Y ~ ' ~ COMMISSIONERS' COURT SPECIAL MEETING AUGUST 3, 1987 A special meeting of the Commissioners' Court of Brazos County, Texas, was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 A.M. on Monday, August 3, 1987, with the following members of the Court present: R. J. Holmgreen, County Judge, Presiding; Bill J. Cooley, Commissioner of Precinct 1 Absent; Walter Wilcox, Commissioner of Precinct 2; Billy E. Beard, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4 Absent; Frank Boriskie, County Clerk. The following citizens and officials were in attendance: Ruth McLeod Carol Snedeker Sharon Fairchild Rebecca Shults Cathy Bryan Sandie Walker Terri White Scott Williams Chuck Clements Alice Brown Bob Luna Bubba Moore Ron Blackmon L. G. Crum Greta Norton Betty McCullough Florence (no surname) Ernie Clark Administrative Assistant County Judge's Admin. Asst. Auditor Purchasing Engineer's Office Treasurer Deputy Treasurer Bryan/College Station Eagle WTAW KBTX-TV KBTX-TV The Press B.A.G.S. Brazos County Resident Brazos County Resident Brazos County Resident Brazos County Resident City of Bryan The first matter to be considered by the Court was a VOL ly request by Mr. Ron Blackmon to address the Court on the subject of trash containers placed throughout the County. Mr. Blackmon, a resident of Precinct 1 and a business owner in Brazos County, presented the Court with a hand-out enumerating several items of concern over Brazos County's involvement in garbage collection and it's effect on the future expansion of private collection services in rural areas. Commissioner Beard explained the procedure currently used by the county to furnish pick-up service is merely an effort to keep trash from being dumped on the side of rural roads. The County Judge thanked Mr. Blackmon AO E_Lo i l .r • y t Commissioners- Court meeting August 3, 1987 Nelson as Alternate Election Judge in Precinct 11. On motion by ~J i ~ I' for presenting his concern and assured him the county had no intention of venturing into collection services. The Court next considered the appointment of Mrs. John Handin as Alternate Election Judge in Precinct 13 and Mr. Fred Commissioner Beard, seconded by Commissioner Wilcox, the Court voted unanimously to approve the appointments. The Court proceeded to considered the following bids: Bid No. 87-374 Maintenance Contract for Courthouse Elevators • Montgomery Elevator Company $495.00 Home Elevator Company No Bid Otis Elevator No Bid Dover Elevator $645.00 Rebecca Shults, Purchasing Agent, recommended acceptance of the low bid submitted by Montgomery • Elevator Company. On motion by Commissioner Beard, seconded by Commissioner Wilcox, the Court voted unanimously to accept the recommenda- tion of the Purchasing Agent and awarded the contract to Montgomery Elevator Company. A full copy of the bid tabulation is attached hereto. Bid No. 87-375 Annual Contract for Pest Control for Courthouse Quality Pest Control $4,008 Orkin $3,120 Herwald Pest Control $6,960 Becket Pest Control $5,976 Binford Insect Control Service $5,220 Hammond Termite & Pest Control No Bid Ed Dobbins, Head of the Maintenance Department recommended acceptance of the bid submitted by Quality Pest Control due to the time stipu- lated by the low bidder, Orkin. Mr. Dobbins main tained that more time would be needed on site to cover the Courthouse adequately. It was the consensus of the Court to postpone awarding the contract to allow the low bidder time to respond. • Bid No. 87-356 Purchase of four Vehicle Traffic Counter/ Recorder/Retriever for the Metropolitan Planning Organization Streeter Richardson $9,605.00 Golden River Corporation $9,884.00 Rebecca Shults, Purchasing Agent, reported that D. D. Williamson, representing the Metropolitan Planning Organization had recommended acceptance of the low bid submitted by Streeter Richardson. VOL PAGE 66 Commissioners' Court meeting August 3, 1987 I 1 1 VOL_ 1 1 ~ On motion by Commissioner Beard, seconded by Commissioner Wilcox, the Court voted unanimously to accept the recommendation of the Metropolitan Planning Organization and awarded the contract to Streeter Richardson Company. A full copy of the bid tabulation is attached hereto. The Court proceeded to consider the change of status of the following employees: Coleman, Gregory Road & Bridge Termination Wilkening, Michael Sheriff's Dept. New Employee McCann, Jay Bob Sheriff's Dept. New Employee Taylor, Eldridge Road & Bridge New Emp. P/T Gorney, John Landfill New Emp. P/T On motion by Commissioner Beard, seconded by Commissioner Wilcox, the Court voted unanimously to approve the changes as submitted. The Court next considered the following Claims as submit- ted by the County Treasurer for payment: 10 General Fund-------------------Claims 85114 thru 85360 20 Road & Bridge------------------Claims 85358 thru 77320 30 Capital Projects & Improvements: Proposition I-----------Claims 77120 thru 77121 54 Health Department--------------Claims 77148 thru 77155 70 Indigent Health Care-----------Claims 77169 thru 793 91 Juvenile Commission Grant------Claims 85356 thru 94 Victim Assistance Program------Claims 85357 thru On Line Checks - 32503 - 32505 On motion by Commissioner Wilcox, seconded by Commissioner Beard, the Court voted unanimously to approve the Claims as submitted. There being no further business to come before the Court, the meeting was adjourned. AGE lnb?~ ~J, • • 0 BID TAW.ATION SBEEr Bid Request No. 87-374 Maintenance Contract for Courthouse Elevators BIDDER MONTGOMERY ELEVATOR COMPANY 1. Labor per Hour $ 61.50 i} 2. Initial Safety Inspection $ Nlr 3. Monthly Charge for Elevator Maintenance Z 445_nn 4. Employer I.D. Number: 1-362357423-6 5. Social Security Number: BIDDER HOME ELEVATOR COMPANY 1. Labor per Hour $ NO BID 2. Initial Safety Inspection s NO BID 3. Monthly Charge for Elevator Maintenance Z NO BID 4. Employer I.D. Number: 5. Social Security Number: BIDDER OTIS ELEVATOR 1. Labor per Hour $ NO BID 2. Initial Safety Inspection $ NO BID 3. Monthly Charge for Elevator Maintenance Z NO BID 4. Employer I.D. Number: 5. Social Security Number: E1 VOL_-r._PAC F a 6 t~ i' A • . e k1 BID TAEMATIOB I I Bid Request No. 87-374 Maintenance Contract for Courthouse Elevators • BIDDER 1. Labor per Hour $ 2. Initial Safety Inspection $ 3. Monthly Charge for Elevator Maintenance $ 4. Employer I.D. Number: 5. Social Security Number: BIDDER 1. Labor per Hour $ 2. Initial Safety Inspection $ 3. Monthly Charge for Elevator Maintenance $ 4. Employer I.D. Number: S. Social Security Humbert VAl_L_PAGE--&J--- AGE 66,r r BIDDER BIDDER DOVER ELEVATOR 1. Labor per Hour $ 54.00 } 2. Initial Safety Inspection $ 0.00 3. Monthly Charge for Elevator Maintenance $ 645.00 4. Employer I.D. Number: 16212112672 5. Social Security Number: j r Continuation Sheet Bid Request No. 87-374 OS COUNTY. TX Page 3 of 3 gages D. Quotation Fill in the blanks with the unit price and extension that are firm for the contract period. Any proposals received indicating an escalator clause shall be considered nonresponsive. Item Description Total Price f 1. Labor per Hour s 61.50 2. Initial Safety Inspection $ N/C 3. Monthly Charge for Elevator Maintenance $ 495.00 4. Employer I.D. Number: 1-362357423-6 5. Social Security Number: E. Certification of Bid The undersigned affirms that they are duly authorized to execute this contract, j that this bid has not been prepared in collusion with any other Bidder. and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. I I Signed by: Title: Service Sales Manaaer I Typed Name: Frank Spillman Company name: Montgomery Elevator Company Telephone: (512 )443-0021 Mailing address: 2013 C East Riverside Drive Austin. Texas 7874L P.O. Box or Street City State Zip END OF BID RDQUWT NO. 87-374 I~ ~9 . II VO -PAGE o, .T ~i r i6 .f • montgomerY { AUSTIN BRANCH 30" C CAST •1va"11101 CRIVIC AUSTIN T/ 76741 i i 51:1443 002, - ~ { f1 4 ~ ; July 17, 1987 Brazos County, office of the Auditor Brazos County Courthouse Bryan, TX 77803 i Subject: Bid Clarification I Dear Gentleman: must make a clarification on item Article 15 Montgomery Elevator Company the above listed job. Please change to read as liability in reference to follows: ' Nothing in this agreement shall be construed to mean damages, that Montgomery or accide nt • Elevator Company assumes any liability for aused sole by th acts en e neglig person(s) or object(s) except those c of Montgomery Elevator Company. Respectfully, Frank Spillman Service Sales Manager ti VOL 7-~ PAGE (6 Montgomery Elevator Company ! Eieva•ors & Escalal= I Moline Illinois 61265 309 764-6771 r I ZAK. U o Enterprizes, Inc. t~1 a0i'W /July 17.1987 BRAZOS COUNTY. OFFICE OF THE AUDITOR Brazos County Courthouse Bryan. Texas 77803 i Subject: Bid Request No. 87-374 I Gentlemen: Thank you for considering Home Elevator of Texas.Inc. for your service needs. At this time we do not wish to bid this. however, please keep us on the bid list for future needs. tScerely yours. Z i Don Zi rman DLZ/mk cc:file 3 1. VO PAG E &if (512) 680.2352 * P.O. BOX 380674 • SAN ANTONIO. TX 78280 - rT I' a C • e N'` UNITED BIOLOGIES 0 July 23, 1987 Brazos County Office of the County Auditor Brazos County Courthouse, Room 314 Bryan, Texas 77803 Re: Bid Request 887374 Bid Date 07-28-87, 1:30 p.m. Gentlemen: • Otis Elevator Company North American Operations PO. Box 270-8 9772-27) 3033 Y" Alabama Houston. Tbxas 77088 7131521$488 Thank you for offering us the opportunity to provide you with a maintenance contract covering the elevators at your courthouse. On inspection, we note the equipment concerned is not of Otis manufacture. Parts and technical information are readily available only to the original elevator manufacturer. For this reason, we are not in a position to assure you of the quality and promptness of service to which we feel you are entitled; and we suggest the original manufacturer be contacted. We know you will therefore understand why we must respectfully decline to submit our proposal on this equipment. Therefore, let us assure you again of our appreciation for the opportunity presented to us, and if at any time in the future we can be of assistance, please do not hesitate to call on us. Very truly yours, OTIS ELEVATOR COMPANY Ben armelee Account Representative 1% BP/tw 0 VOL--E__PAG 6 i i t L_ Z,R,ZA=ZOS ntinu ation Sheet COUNTY, TX 1 T Bid Request No. 87-374 Page 3 of 3 pages D. Quotation Fill in the blanks with the unit price and extension that are firm for the contract period. Any proposals received indicating an escalator clause shall be considered nonresponsive. Item Description Total Price } 1. Labor per Hour 54.00 3 2. Initial Safety Inspection $ -0 3. Monthly Charge for Elevator Maintenance $ 645.00 4. Employer I.D. Number: 16212112672 5. Social Security Number: E. Certification of Bid The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Signed by: Title: District Service Manager ~l%~'►l.~,r .t~.. Typed Name: Ronald Botts Company name: DOVER ELEVATOR COMPANY Telephone: (713 ) 526-4251 Mailing address: P. 0. Box 6325 Hoaston, Torus 77265 P.O. Box or Street City State Zip END OF BID RBWEST NO. 87-374 VO PAGE 1° y V ~ 1 ~ r ' Y e I • . ~i~,ta shr~t Ma~n+er~ I INVITATION TO BID 'kAINTENANCE CONTRACT FOR COURTHOUSE ELEVATORS i From: BRA20S COUNTY, OFFICE OF THE AUDITOR Brazos County Courthouse Bid Request No J87-374 Bryan, TX 77803 Telephone: (409) 361-4355 Page 1 of 3 pages • • Bids will be received at the Brazos County Auditor's Office untiV'1:30 PM, 'Tuesday, July 28, 1987 and publicly opened and read aloud same time, same date in the Auditor's Office, Room 314, Brazos County Courthouse. A. Scope of Bid Bids are solicited for elevator maintenance for all Courthouse and Courthouse Annex elevators for a period beginning August 3, 1987 through August 15, 1988, with automatic renewals for a three (3) year period in accordance with the following conditions and the General Conditions of Bidding on the reverse side of this page. The County reserves the right to terminate the contract with due notice provided to the Contractor at least thirty (30) days written prior to renewal date. 1. Upon acceptance and approval by the Commissioners Court this bid effects a working contract between Brazos County and the successful bidder for the period designated. 2. Either party may cancel this contract at any time for any reason of consistently unsatisfactory service to the other party. 3. The successful bidder shall have exclusive right and duty to provide the services listed herein to the County. The County does not guarantee to purchase any minimum quantities. 4. Should there be a change of ownership or management the contract shall be cancelled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable by either party. 5. The County is exempt from Federal Excise and State Tax; therefore, tax must not be included in this bid. 6. The County reserves the right to accept or reject in part or in whole any bids submitted, and to waive any technicalities for the best interest of the County. 7. Continuing nonperformance of the bidder in terms of Specifications shall be a basis for the termination of the contract by the County. The County shall not pay for work, equipment, or supplies which are unsatisfactory. The Vendor will be given a reasonable opportunity before termination to correct the deficiencies. VOL 7- PAGE 21 s v , I~ GENERAL CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of-any bid submitted to the Brazos County Auditor, unless otherwise specified elsewhere in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so. a. Definitions: in order to simplify the language throughout this bid the following definitions shall apply: COUNTY- The government of Brazos County, Texas and its authorized representations. BRAZOS COUNTY: Same as County. CONTRACTOR: The successful Bidder(s) of this bid request. SUPPLIER: Same as Contractor. SUB-CONTRACTOR. Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. COMISSiONERS COURT: The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of 411 county business as conferred by the State Constitution and Laws. CONTRACT: An a3reement between the County and a Supplier to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. 3. Errors uantit - Bids must be submitted on units of quantity specified. In the event of errors in extended prices the unit price Shall govern. Any suggested change in quantity the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. F 0 B.: All bids must be quoted F.O.B. destination in Brazos County. No "Collect' shipments are to be made to the oun y. In the case of contracts in which the Supplier makes repeated shipments to the County by common carrier, the price of the goods may increase only by the amount that shipping charges for the shipment in question have increased. S. Firm Prices: Bid prices must be firm for a period of 30 consecutive calendar days from the date the bid is opened unless otherwise requested or exceptions taken by the bidder in writing. All bids submitted must specify itemized unit prices and extensions, if practical. 6. Cash Discounts: Bidders may quote additional cash discount terms. If no discount is indicated all prices are assumed to be net. ny discounts or other terms to lower the price that are spoken or implied to any representative of the County will be disregarded if not in writing in the formal bid at the time of the bid opening. 7. Deliver Time Bids must specify the number of consecutive calendar days required to deliver the commodities under norms Conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be cancelled and the bidder barred from quoting in future bids. e. Deliver Location: All deliveries to be made to the location designated in the bid request, if applicable. Deliveries w e accepted only during normal working hours on normal working days of the County. 9. Deliver Conditions of. Unless otherwise specified, all Items ordered must be received new, unused, and in first Mist condition. Products usually packaged for commercial sale shall be furnished in proper container to facilitate storage and handling. 10. Taxes: Brazos County is exempt from most taxes and tax must not be included in the bid price. Tax exemption coMficates will be executed by the Brazos County Auditor's office upon request. It. Patent Franchises etc.: Upon acceptance of a purchase order for any commodity purchased by Brazos County, the upp er agrees to protect the County from any claim involving patent right infringements. copyrights or sales franchises. lt. LM SummBBids• lung sum bids will be considered only if unit prices are quoted also. However, the total of such quoted unit prices and the lump sum bid need not be the same amount. Lump sue bids will not be considered if the ' stipulation is that It be consolidated with any other bid(s). 13. All-or-None Bids: All-or-None bids will be considered only if bidder quotes prices on all items requested. All-or-Nont bids will no a considered if prices quoted involve an entirely separate bid. 14. P4 meet of Invoices- Itemized invoices must be submitted by the Supplier addressed as follows: Brazos County, County Auditor, ryan, Texas 77803. All invoices to be paid in full within 30 days after satisfactory delivery and billing unless other arrangements are made. Statements of account are not sufficient to warrant payment, Checks are to be made payable to the successful bidder only and shall not include a sub-contractor, an assignment or any other party. IS. Liability. The Supplier shall be liable for all damages incurred while in performance of services pursuant to bid. 16. Authorized Signature: Bids must show full firm name, mailing address and telephone number, and be manually signed by an author zizeed :ales or quotation representative of the bidder. Fire name and authorized signature shall appear in each space provided. Cal 17. withdrawal and Alteration of Bids: Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without accepts a reason and with the approval of the County Auditor. Q. 18. Late Bids. Sidi must be received by the county prior to time indicated on the bid request. Late bids will not be opene -and will be returned upon request. 19. Sid Return: Bid must be submitted on this form and returned in the enclosed special envelope to ensure proper recogn on upon its arrival. Bids will not be considered if submitted by telephone, telegraph or any other arms l i r, of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. 20 Acce tance: The right is reserved to accept or reject all or part of the bid and to waive informalities. The right is also reserved to accept the bid considered to bt the lowest responsible bidder or the bid which is most advantageous j to the County. 21. No Bid: If the recipient of this form is unable to bid, the form should be returned to the County Auditor's office O before opening time and a reason given for not bidding if the bidder desires to bid on future purchases of the County. It. Addenda: In the event of a needed change in the specifications sent to the bidder, it is understood that all the i Torego'"Tng terms shell apply to the addendum or addenda. 3 i Y r • • M a r r• • V . Bid Continuation Sheet BRAZOS COUNTY, TX / Bid Request No. 87-374 Page 2 of2pages 8. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid. This sheet shall be labelled as such. 9. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Total Price c. Special needs and requirements of Brazos County d. Results of testing samples (if needed) e. Delivery f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County h. Brazos County's evaluation of vendor's ability. 10. Bidder must include Emalover Identification Number or Social Security • • Number for the bid to be valid. C. Specifications 1. Bidder must inspect each County owned elevator prior to the bid opening. The location and the make of the elevators are as follows: a. Brazos County Courthouse Annex - Rotary Hydraulic b. Brazos County Courthouse - Dover Hydraulic c. Brazos County Courthouse - Dover Hydraulic d. Brazos County Courthouse - Johnson Traction e. Brazos County Courthouse - Anderson Traction 2. Bidder shall provide twenty-four (24) hour service with a maximum two (2) hour response time. 3. Bidder shall provide all parts, labor, and tools used when repairing elevators. 4. Bidder shall perform a complete safety inspection at the beginning of the contract. 5. Bidder should provide a detailed maintenance record, including number of hours spent and type of parts used when repairing elevator, for each service call made to the County. V®L--7-.P A G 6 73 f Bid Continuation Sheet BRAZOS COUNTY, TX Bid Request No. 87-374 Page 3 of 3 pages D. Quotation Fill in the blanks with the unit price and extension that are firm for the contract period. Any proposals received indicating an escalator clause shall be considered nonresponsive. Item Description Total Price 1. Labor per flour $ 2. Initial Safety Inspection $ 3. Monthly Charge for Elevator Maintenance $ 4. Employer I.D. Number: 5. Social Security Number: E. Certification of Bid The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Signed by: Title: Typed Name: Company name: Telephone: ( ) Mailing address: P.O. Box or Street City State Zip END OF BID REQUEST NO. 87-374 VO PAG ~ -4 ~ -s-.-^-c..r..'~-r----~^^'r-irl~-~-r---~~.z•~i~-~_-~-~_r-..-..~.-r Y -~.~t-r^rr _ ~.V.'~'vr _ e • Metropolitan Planning Organization BRYAN-COLLEGE STATION URBAN TRANSPORTATION STUDY P O BOX 3249 BRYAN, TEXAS 77805 4091778-2185 r July 29, 1987 • A- ,..n.+~ Brazos County or u _ is 1 f C4ty of Bryan P ,OLLEo4, .r ~ City of College Station r Texas A&M University Subject: Bid Request No. 87-356 Mrs. Rebecca V. Shults County Purchasing Agent Brazos County Courthouse 300 E. 26th Street, Suite 314 Bryan, Texas 77803-5327 Dear Mrs. Shults: We have reviewed the bids received for the procurement of four Vehicle Traffic Counters/Recorders/Retrivers for the Metropolitan Planning Organization (MPO). Our MPO currently has use of StreeterAmet traffic recorders and data collectors. We are familiar with the usage of the StreeterAmet Traffic Data products and their reliability. We feel our personnel would feel comfortable with additional units of the StreeterAmet Traffic Data products. The four additional Take Away Memory Cartridges were bid by the Streeter Richardson Company as requested on the bid request. We recommend the bid request of the Streeter Richardson Company be accepted. Sincerely, 0 2r D.D. Williamson Planning Engineer RRO/srk • [.R3," 1 STATE DEPARTMENT Of HIGHWAYS AND PUBLIC TRANSPORTATION VOL 7- PAGE ti~ BID TABULATION SHEET Bid Request No. 87-356 VEHICLE TRAFFIC COUNTER/RECORDER/RETRIEVER BIDDER Streeter Richardson Quantity Description Total Price 1 Trartic Counter/Recorder/Retreiver and accessories $.9,605.00 Make and Modell StreeterAmet TRAFTCOMP III Model 241-4/4 Delivery can be completed within 60-90 consecutive days after receiving order. BIDDER Golden River Corcoration Quantity Description Total Price 1 Traffic Counter/Recorder/Retreiver and accessories $ 9,884.00 Make and Model: Golden River GR33031 Traffic Counter and GR3083 Retriever Delivery can be completed within consecutive days after receiving order. { t VO L~--PAG E-LZ1-. 1 ~ 11 ~ f•r s .Y C P } I i • d _ ti 1 A'' y 'ref Y domdCMEM "0 U7 6" July 27. 1987 Brazos County Office of the Auditor Brazos County Courthouse 300 East 26th Street Suite 314 Bryan, Texas 77803-5327 RE: INVITATION TO BID 087-356, OPENING JULY 28, 1987 Dear Sirs • Golden River Corporation Is pleased to submit the enclosed bid in response to your Invitation to bid referenced above. The equipment specified In this bid will more than satisfy your requirements as detailed in the specifications. We feel that these prodycts will adequately serve your present and future needs. We also provide a comprehensive customer service program which Includes: Account Management - Your account manager, Lee Hockert, is available to you for consultation, training, etc. He has at his disposal, additional technical, administrative and service back-up from our North American Headquarters In Rockville, Maryland. Warranty - All Golden River manufactured equipment carries a one year warranty and repairs are performed at our facility In Rockville, Maryland. All repairs, warranty or otherwise, are typically performed within two weeks. Equipment manufactured by others and supplied by Golden River carries the warranty of the original manufacturer. If you have any questions about our response or about our product line, please call on our toll-free number, 1-800-453-6787. Sinc reI a~ W ter R. Or onnell Vice President W RO/ p J • Enclosures VOL -PAGE-112, 7872 Standish Place, Rockville, Maryland 20855, U 3 A. Telephone (301) 340-8800 Telex 292307 GRIV UR FAX (301) 294-0473 Toll Free (800) 453.8787 A y~ t ~ GOLDEN RIVER CORPORATION BID RESPONSE FOR BRAZOS COUNTY. TEXAS Golden River is pleased to respond to Brazos County Bid 0 87-356 for traffic counting systems. The equipment we propose is detailed In the attached pricing sheet and brochures. A point by point comparison with the specification is below. 1. Type: Complies 2. Functions: Complies 3. Input a. 2 tube detector Inputs b. 6 internal loop detectors c. 6 contact closure switch inputs 4. Intervals: Complies 5. Memory Storage: Complies. 6. Loop Detectors: Complies 7. Housing: Complies 8. Power Source: Complies 9. Temperature Range: Complies 10. Controls b Displays: Complies 11. Warranty: Complies. Golden River uses a return authorization system. All equipment returned for repair whether or not it Is in warranty, must be pre-authorized. 12. See attached literature for a full description of user features. i; VO PAG X I !t~ j~ i • • 0 4 ° r r Streeter tkli, Richardson 155 Wicks Street Mangood Corporation Grayslake Illinois 60030 3121223 4801 Telex 6871111 July 23, 1987 Brazos County, Office of the Auditor ` Brazos County Courthouse Room 314 Bryan, Texas 77803-5327 Subject: Bid Request No. 87-356 P. . Thank you for the opportunity to furnish a quotation on your traffic counting and classification requirements. StreeterAmet Traffic Data products are manufactured by Streeter Richardson Division of Mangood Corporation in Grayslake, 11. StreeterAmet Traficounters have been a leader in the field for over 50 years. The equipment we propose is our latest in the TrafiCOMP® line of traffic data products, the TrafiCOMP III Model 241. This unit is complete with both data collection and interfacing capabilities incorporated into one package. The Traficounter will collect volume, speed, vehicle classification, length, gap, and headway measurements utilizing the same instrument. Further, it will collect volume along with two (2) of the above programs at the same time. There are minor variations between what is specified and what we propose to supply. These variations are addressed on the attached "comments and clarifications" page. We trust that after reading the information submitted, you too will agree that the TrafiCOMP III is the most comprehensive traffic data system available. Clyde Groves, of our Houston. Texas office is the Sales Engineer for your area. If you have any questions, or if we can be of service, please do not hesitate to call me or Mr. Groves. We appreciate your interest in our products! Sincerely, James R. Hall Applications Engineer Traffic Data Systems cc: Clyde Groves 713-467-0229 VOL~PAGE 6 Yo 1 Y c S~ • I r ry; ! COMMENTS AND CLARIFICATIONS • The TrafiCOMPS III Model 241 has 32K of RAM memory resident in the unit. This RAM memory is where the collected data is stored. It is not stored in replaceable modules as is the case of some other manufacturer's counters. When the data is to be collected, the operator can either transfer it directly to a serial printer for printout or to an IBM® or compatible computer for further use. The operator can also collect the data using a 32K Memory Module. The same module can be used to collect data from as many counters as there is memory available. When one 32K module is full, a second module is used and will continue exactly where the previous module left off. As stated above, the data can be transferred directly to a printer, computer, or to a module. If the module is used, the data is transferred to the computer through the use of a "spare" 241 that is cabled to the computer. When the "sure" is not used as a interface device, it can function as a counter which is it's original function. A Data Module Interface Reader is also available to transfer the data that is on the module to the computer. This device can be permanently cabled to the PC and used to transfer the data to the computer. The bid request is complied with as required. The 241 as described does not require a memory module for it's operation and is not included in the bid price. We are quoting the system to include four (4) memory modules. There are items which are available to further enhance but not necessary to the operation of the TrafiCOMP III system. Some of these items have been described above. The items not included in the offering but possibly desirable are listed below. Data Module Interface Reader $750.00 ea. 32K Memory Module 225.00 ea. Portable Serial Printer 300.00 ea. • RI y VOL r PAGE 6~/ l Bid Continuation Sheet BRAZOS COUNTY, TEXAS D. Quotation I ~h I' 'r '1. Bid Request No. 87-356 Page 4 of 4 pages Item Quantity Description Unit Price Total Price 1. 4 Traffic Counter/Recorder/ Retriever $ 1.990.25 $ 7,961.00 2. 4 Accessories necessary for the full operation of Traffic Counter/Recorder/Retriever $ $ 1,050.00 3. 4 Additional Take Away Memory Cartridges $ 225.00 $ 900.00 4. 1 Additional Chain, 8 foot $ 6.00 $ 6.00 5. 4 Additional Road Tube Kits $ 128.25 $ 513.00 6. 1 Additional Communication Cable $ 75.00 $ 75.00 7. Make and Model: StreeterAmet TRAFICOMP III Model 241 - 4/ 4 8. Delivery can be completed within 60 -,go consecutive days after receiving order. 9. Employer I.D. Number: 36-2594400 10. Social Security Number: E. Certification of Bid The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Bidder, and that the contents of this proposal have not been communicated to any other bidder prior to the official opening of this bid. Vice President Signed by: 2&~4i df) Title: Sales & Marketing - TDS Typed name: Susan 0. Smith Company name: Streeter Richardson Telephone ( 312 ) 223-4801 Mailing address: 155 Wicks Street Grayslake, IL 60030 P.O. Box or Street City State Zip Code *4 Dual Road Tube Kits END OF BID RBQt= NO. 87-356 1 241 to Computer Cable 1 TRAFICOMP III Software Package 4 Trickle Charger Kits VOL T- PAGE P'Y - . _ -t - r - - r • c1~c~we ;n9 I~pl' toz) INVITATION 70 BID "max TRAFFIC COUNTS /REOORDER/RETR EMM • • From: BRAZOS COUNTY, OFFICE OF THE AUDITOR Brazos County Courthouse Bryan, TR.77803-5327 Telephone: (409) 361-4355 Bid Request No. U-356 . Page 1 of 4 pages Bids will be received at the Brazos County Auditor's Office until 1.30 PM, Tuesday, July 28, 1987 and publicly opened and read aloud same time, same date in the Auditor's Office, Room 314, Brazos County Courthouse. A. Scope of Bid The purpose of this Invitation to Bid is to solicit sealed bids from qualified sources for , the procurement of Vehicle Traffic Counters/Recorders/Retrievers according to the following conditions and the General Conditions of Bidding on the reverse side of this page. B. Conditions 1. Bids must be received in the Auditor's Office prior to the time and date specified. The mere fact that a bid was dispatched will not be considered; the bidder must have the proposal actually delivered. 2. The County reserves the right to accept or reject in part or in whole any bids submitted, and to waive any technicalities for the best interest of the County. 3. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and prices will be considered. 4. Upon acceptance and approval by the Commissioners Court this bid effects a contract between Brazos County and the successful bidder. 5. Bidder mast include Employer Identification Number or Social Security Number for bid to be valid. 6. All prices shall include freight, F.O.B. Brazos County Courthouse, during the regular working days of the County. VG L__ _PAG E ~ f-? t L, fe ~ r 1 a J • 1 r GENERAL CONDITIONS OF BIDDING 1 The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Auditor, unless otherwise specified elsewhere in this bid request All bidders are required to be informed of these Terms and Conditions and will be hold responsible for having done so Definitions In order to simplify the language throughout this bid the following definitions shall apply COUNTY The government of Brazos County, Texas and its authorized representations BRAZOS COUNTY Same as County CONTRACTOR The successful Bidder(s) of this bid request SUPPLIER Same as Contractor SUB-CONTRACTOR Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request COMMISSIONERS COURT The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws CONTRACT An agreement between the County and a Supplier to furnish supplies and/or services over a designated j period of time during which repeated purchases are made of the commodity specified a Errors Quantity Bids must be submitted on units of quantity specified in the event of errors in extended prices the unit price shall govern Any suggested change in quantity the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified d. F 0 B All bids must be quoted F 0 B destination in Brazos County No "Collect' shipments art to be made to the i oun y in the case of contracts in which the Supplier makes repeated shipments to the County by cow*n carrier, the price of the goods may increase only by the amount that shipping charges for the shipment in question have increased S Firm Prices Bid prices must be firm for a period of 30 consecutive calendar days from the date the bid is opened unless otherwise requested or exceptions taken by the bidder in writing All bids submitted must specify itemized unit prices and extensions, if practical 6. Cash Discounts Bidders may quote additional cash discount terms If no discount is indicated all prices are assumed « to be net ny discounts or other terms to lower the price that are spoken or implied to any representative of the County will be disregarded if not in writing in the formal bid at the time of the bid opening I Deliver Time Bids must specify the number of consecutive calendar days required to deliver the commodities under f norms conditions Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding orders If delivery is not made within 1 a reasonable time of the specified delivery in the bid, the entire order or contract may be cancelled and the bidder barred from quoting in future bids B Delivery Location All deliveries to be made to the location designated in the bid request, if applicable Deliveries Will be accepted only during normal working hours on normal working days of the County I' 9 Deliver Conditions of Unless otherwise specified, all items ordered must be received new, unused. and in first Class condition Products usually packaged for commercial sale shall be furnished in proper container to facilitate storage and handling ' 10 Taxes Brazos County is exempt from most taxes and tax must not be included in the bid price Tax exemption ter ficates will be executed by the Brazos County Auditor's office upon request } 11 Patent Franchises etc Upon acceptance of a purchase order for any commodity purchased by Brazos County, the Supplier agrees to protect the County from any claim involving patent right infringements, copyrights or sales franchises 12. Lump Sun Bids Lump sum bids will be considered only if unit prices are quoted also However, the total of such quoted unit prices and the lump sum bid need not be the same amount lump sum bids will not be considered if the stipulation is that it be consolidated with any other bid(s) 13. All-or-None Bids All-or-None bids will be considered only If bidder quotes prices on all items requested All-or-None bids w no a considered If prices quoted involve an entirely separate bid i 14 Pa ent of invoices Itemized invoices must be submitted by the Supplier addressed as follows Brazos County, oun y Auditor, ryan, Texas 77803. All invoices to be paid in full within 10 days after satisfactory delivery and billing unless other arrangements are made. Statements of account are not sufficient to warrant payment. Checks are to be made payable to the successful bidder only and shall not Include a sub-contractor, an assignment or any other O~ party 1S Liability The Supplier shall be liable for all damages incurred while in performance of services pursuant to bid 16 Authorized Signature Bids must show full firma name, mailing address and telephone number. and be manually signed by an out or st sa es or quotation representative of the bidder Firm name and authorized signature shall appear in each space provided 17, Withdrawal and Alteration of Bids Bids cannot be altered after receiving time No bid may be withdrawn after opening time without accepts a reason and with the approval of the County Auditor. IB Late Bids lids must be received by the County prior to time indicated on the bid request late bids will not be opens and will be returned upon request 19 Bid Return lid must be submitted on this form and returned in the enclosed special envelope to ensure proper recogn on upon its arrival Bids will not be considered if submitted by telephone, telegraph or any other meant of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed 20 Acce tan~ce The right is reserved to accept or reject all or part of the bid and to waive informalities The right sT s also reserved to accept the bid considered to be the lowest responsible bidder or the bid which is most advantageous to the County. r; 21. No Bid It the recipient of this form is unable to bid, the form should be returned to the County Auditor's office before opening time and a reason given for not bidding if the bidder desires to bid on future purchases of the County. 22 Addenda to the event of a• needed change in the specifications sent to tM bidder, it is understood that all the orego ng tern shall apply to the addendum or addenda. o r c° 1 1 r~ , f 1 ~a ~l I~ u • } - rye--'rra ~...o-••-•,^,~._. T.. ~~.-~~.t-.__'~-.--'-~+-_. ti 11 i ~ rI~ Bid Continuation Sheet BRAZOS COUNTY, TEXAS • • Bid Request No. 87-356 Page 2 of 4 pages 7. Acceptance of the system shall be made by the purchaser at his sole discretion when all terms and conditions of the contract and specifications have been met to his satisfaction, including the submission to the purchaser of any and all documentation as may be required. 8. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Total Price c. Special needs and requirements of Brazos County d Results of testing samples (if needed) e. Delivery f. Brazos County's experience with products bid g. Vendor's past performance record with Brazos County h. Brazos County's evaluation of vendor's ability. Although the cost of services to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost. 9. Any variation from these specifications must be included on the Bid or on a separate attachment to the Bid. This sheet shall be labeled as such. 10. All vendors must be recognized dealers of the products specified. 12. All equipment and materials shall be new, completely solid state, and shall be the best of their respective kinds, free of corrosion, scratches, or such other defects as to present other than a new appearance. C. Specifications 1. Type: Solid State, microprocessor based counter/recorder/retriever. Recorder/Retriever must be able to communicate directly with an IBM PC XT computer or an RS 232 printer or computer. 2. Functions: A. Volume counts: Multiple-directional, multilane counts. B. Counter/Recorder shall be able to record data at a programmable start time. 3. Input: At least A. 4 Tube detector inputs B. 4 Pavement loop inputs with 4 internal loop detectors. VOL T` __PAGE A Ise i y11~ .i , Bid Continuation Sheet Bid Request No. 87-356 BRAZ;OS COUNTY, TEXAS Page 3 of 4 pages 4. Count Intervals: Programmable (5 minutes, 15 minutes, 60 minutes, and 24 hours.) 5. Memory Storage: Minimum of 32k of take away memory. 6. Loop Detectors: Multi-plexed self-tuning loop detectors. The loop detector inputs for the counter/recorder shall facilitate data gathering from temporary sites. A harness which allows ease of connection to existing pavement loops is required. 7. Housing: Compact, portable, weatherproof metal cabinet, with carrying handle and locking capabilities. 8. Power Source: Lead-gel rechargeable batteries. 9. Temperature Range: -40° to 158° Fahrenheit. 10. Controls & Displays: Loop detector indicator to verify operation. 11. Training: The vendor shall provide full documentation to include manuals and instructions - three (3) sets, service and trouble shooting information - three (3) sets, schematic and wiring diagrams - two (2) sets. 12. Warranty: The counter/recorder/retriever shall be free from defects in material and workmanship under normal service and for use intended for a period of one year from date of delivery from manufacture. Any costs incurred to return counter/recorder/retriever to manufacturer f or adjustment or repair during this period shall be provided by the manufacturer. 13. All traffic counters/recorders/retrievers are to be equipped with the items listed and any standard item that is not specifically mentioned. vow--Pa~_ R , h . i • • r s ' ' r f r Bid Continuation Sheet BRAZOS COUNTY, TEXAS D. Quotation Bid Request No. 87-356 Page 4 of 4 pages Item Quantity Description Unit Price Total Price 1. 4 Traffic Counter/Recorder/ Retriever $ $ 2. 4 Accessories necessary for the full operation of Traffic Counter/Recorder/Retriever $ $ 3. 4 Additional Take Away Memory Cartridges $ $ 4. 1 Additional Chain, 8 foot $ $ 5. 4 Additional Road Tube Kits $ $ 6. 1 Additional Communication Cable $ $ 7. Make and Model: 8. Delivery can be completed within consecutive days after receiving order. 9. Employer I.D. Number: 10. Social Security Number: E. Certification of Bid The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Bidder, and that the contents of this proposal have not been communicated to any other bidder prior to the official opening of this bid. • END OF BID REQUEST NO. 87-356 VO PAGE Signed by: Title: Typed name: Company name: Telephone ( ) Mailing address: P.O. Box or Street City State Zip Code