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HomeMy WebLinkAbout1987-01-20-1000AM-SpecialBRAZOS COUNTY BRYAN, TEXAS • • I 1. Approval of the Minutes of the meeting held on December 22, 1986. 2. Canvess the results of the Special Election held on Janu- ary 17, 1987 for the Incorporation of Wixon Valley. 3. Consider Financial Consultant's recommendations in regard to financing county road construction and reconstruction. 4. Request by Jody Bates from the Brazos County Sesquicenten- nial Commission to address Commissioners Court. 5. Request by Margaret Van Bavel to address Commissioners Court on Boonville Cemetery. 6. Consideration of award of election supplies for 1987-1988 and authorize the payment thereof. 7. Consider request of the College Station Independent School District assigning tax assessment and collection to Brazos County. 8. Consideration of Change In Status of Employees. 9. Consideration of Certificates of Correction and/or Cancella- tion. 10. Payment of Claims 11. Other Business 1937 JA[vt 16 i.'. 5 06 AGENDA FOR COMMISSIONERS' COURT MEETING - TUESDAY JANUARY 20, 1987, 10:00 A.M. I' ~A r COMMISSIONERS' COURT SPECIAL MEETING JANUARY 20, 1987 A special meeting of the Commissioners' Court of Brazos County, Texas, was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 A.M. on Tuesday, January 20, 1987, with the following members of the Court present: R. J. Holmgreen, County Judge, presiding; Bill J. Cooley, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Billy E. Beard, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. The following citizens and o:ticials were in attendance: Ruth McLeod Carol Snedeker Bea Green Sharon Fairchild Rebecca Schults Billy Eubanks Terri white Ronnie Crocker Jody M. Bates Norma S. Teetes Denise Fischer Margaret Van Bavel Administrative Assistant Administrative Assistant Secretary to Commissioners Auditor Purchasing County Engineer Assistant Treasurer Bryan/College Station Eagle Sesquicentennial Committee Sesquicentennial Committee KTAM - KORA Booneville Cemetary Committee The first matter to come before the Court was approval of the minutes of the Commissioners' Court meeting held December 22, 1986. On motion by Commissioner Turner, seconded by Commissioner Beard, the Court voted unanimously to approve the minutes as submitted. The next item on the agenda was to canvass the results of the Special Election held January 17, 1987 seeking the incorporation of the city of Wixon Valley. The County Judge read aloud the cumulative totals tabulated by the Central Counting Station. The results are as follows: FOR - 65 AGAINST - 33 VO L 7- PAG f Commissioners Court meeting January 20, 1987 On motion by Commissioner Beard, seconded by Commissioner Cooley, the Court voted unanimously to accept as true the cumulative totals and ordered the results certified to the Secretary of State of the State of Texas and recorded in the Official Election Records of Brazos County. The next item on the agenda was consideration of the Financial Consultant's recommendations. Due to a conflict in scheduling, Mr, F Davis McGill was unable to make his presentation and asked to reschedule for January 26, 1987. The Court next heard from Jody Bates representing the Brazos Valley Sesquicentennial Commission. Mrs. Bates told the Court that due to the sucess of souvenier sales there was a surplus of funds. She thanked the Court for their support and informed them that she would be returning approximately $4,000 to the city of Bryan, College Station, and Brazos County. Norma Teetes from the Brazos Valley Sesquicentennial Commission addressed the Court. She served on the committee that selected the items for sale during the Sesquicentennial celebration. She reported total sales were approximately $24,000 with $17,000 being profit. All articles and publications will be preserved and will be placed in the Bryan Library and the A & M Archives. The Court thanked Mrs. Bates and Mrs. Teetes for their excellent leadership and their great efforr-s. The Court next heard a request from Mrs. Margaret Van Ravel for a grant of $500 from Brazos County to be applied toward the cult incurred in the publication of her book "BIRTH AND DEATH OF BOONEVILLE." She asked the Court to consider applying a portion of the funds from the profit of Sesquicentennial sales toward building the ornamental fence at the Boonevill Cemetery. Mrs. Van Bavel invited the Court to the Brazos County Museum to see the exnib,t on the Booneville Cemetery. The County Judge stated the Court would take the two requests under advisement. 40 i Commissioners Court meeting January 20, 1987 - It was the consensus of the Court that the Auditor should request new bids for election supplies and services for one year instead of two years due to 1988 being the year for a presidential election. The Court next considered a contract between the College Station Independent School District and Brazos County for the collection of taxes by Brazos County for the College Station Independent School District. On motion by Commissioner Cooley, seconded by Commissioner Beard, the Court voted unanimously to authorize the County Judge to execute the contract on behalf of Brazos County. A full copy of the executed contract is attached to and made a part of these minutes. The meeting continu ed with the Court co nsidering the change in status of the following employees: Norwood, Ben Road and Bridge Terminate Amos, Ocie Road and Bridge Terminate Carter, Jr. Willie Road and Bridge Terminate Green, Wesley Road and Bridge Terminate Burkhalter, Gregory Sheriff's Office New Employee Iverson, Charles Road and Bridge New Employee Bengs, Joachim Tax Office Step Increase Knox, Barbara Tax Office Step Increase Huckaby, Linda District Attorney Step Increase Valenta, Laurie District Attorney Step Increase o 2weifel, Shawn Build. Maintenance Promotion Turek, Shelley Treasurer's Office Promotion Harmel, Tammy J.P., Pct 1 P/T to Full Time Lyon, John Road and Bridge Trans. within Dep On motion by Commissioner Wilcox seconded by the County Judge, the Court voted unanimous ly to approve the ch anges as submitted. The Court next cons idered the following Claims as submitted by the County Treasurer for payment: 10 General Fund----------------------Claims 20 Road & Bridge---------------------Claims 30 Capital Projects & Improvements: Proposition I--------------Claims 40 Law Library-----------------------Claims 42 Revenue Sharing-------------------Claims 50 Adult Probation-------------------Claims 54 Health Department-----------------Claims 70 Indigent Health Care--------------Claims 90 Community Resources Officer-------Claims 91 Juvenile Commission Grant---------Claims 93 Sesquicentiennial----------------- Claims 94 Victim Assistance Program---------Claims, On Line Checks - 27338 - 27369 V O PwA G 1-7 12-& 71222 thru 71557 71594 thru 71697 71558 thru 71559 71560 thru 71561 thru 71562 71563 thru 71571 71575 thru 71576 t h r u -7-F5 80 71581 thru 71582 thru 71583 thru 7 5 71591 thru 71593 Commissioners Court meeting January 20, 1987 On motion by the Commissioner Wilcox, seconded by Commissioner Beard, the Court voted unanimously to approve the Claims as submitted. The County Judge laid before the Court the request from the Rape Crisis Center that two of their employees be allowed to • participate in the County Insurance Program. On motion by Commissioner Beard, seconded by Commissioner Cooley, the Court voted unanimously to allow the two employees to participate in the Insurance Program. There being no further business to come before the Court, the meeting was adjourned. • S 9 S S r F ~I vnq i The foregoing minutes January 20, 1987 have been the, day ofAp_, )r/ Oazlv, el~0.7,0 R. J Holmgreen 01 County Judge of the Commissioners' Court meeting held examined and approved in open Court this 1987, in Bryan, Brazos County, Texas. Bill J. bley Commiss oner, Precinct 1 Walter Wilcox Commissioner, Precinct 2 Mil`urner Commissioner, Precinct 4 illy Bea d Comm' Toner, Precinct 3 rank Bor sk e County Clerk AD VALOREM TAX ASSESSMENT AND COLLECTION CONTRACT f THE STATE OF TEXAS I • COUNTY OF BRAZOS WHEREAS, the Property Tax Code of the State of Texas by the specific provisions of Section 6.24 of the Interlocal Cooperation Act, Art. 4413 (32.), Vernon's Texas Civil Sta- tutes, as amended, authorize political subdivisions of the State of Texas to enter into interlocal contracts for the provision of tax assessing and collecting services; and WHEREAS, the County of Brazos acting by and through its commissioner's court having authorized the County Judge to execute this contract, along with the approval of the County Tax Assessor-Collector, hereinafter referred to as the "County", has agreed to provide tax assessing and collecting services for the College Station Independent School District, hereinafter referred to as the "Jurisdiction"; and WHEREAS, the College Station Independent School District acting by and through its board of trustees having authorized the President to execute this contract, have agreed to let the County provide tax assessing and collecting services for them in the form and manner most economical to themselves and their taxpayers; and WHEREAS, the Jurisdiction has the authority to authorize the County to act as tax assessor and collector for them and • the County has the authority to so act: NOW, THEREFORE, for and in consideration as hereinafter expressed and the mutual conditions set out herein, it is agreed by and between the County and the Jurisdiction as follows: 1. Under the provisions of Article 4413(32c), Vernon's Texas Civil Statutes, as amended, and Section 6.24, Texas Property Tax Code, the County, through its duly elected tax assessor-collector, shall serve as tax assessor-collector for the Jurisdiction for ad valorem tax purposes in 1986 and each year there- after, as herein provided. The County agrees to 0 M..I . J I perform for the Jurisdiction all necessay duties as authorized by said statutes and the Jurisdiction does hereby expressly authorize the County, through its duly elected tax assessor-collector, to do and perform all acts necessary and proper to assess and collect taxes for the Jurisdiction. 2. The County agrees to prepare and mail all tax statements, provide monthly collection reports to the Jurisdiction, prepare tax certificates, develop and maintain both current and delinquent tax rolls, meet the requirements of Section 26.04 of the Texas Property Tax Code, and develop and maintain such other records and forms as are necessary or required by law or State rules and regulations. The County will undertake and agrees to develop and maintain written policies and procedures of its operations, to make available to the Jurisdiction full information about the operation of the County tax office, and to promptly furnish written reports reasonably necessary to keep the Jurisdiction informed of all financial information affecting them. 3. The Jurisdiction agrees to promptly deliver to the possession and control of the County all records that their tax office has accumulated and developed in assessment and collection of taxes, and to cooperate in furnishing or locating any other information and records needed by the County to perform its duties. All information and records shall be delivered to the County by October 1, 1986, or as soon thereafter as is practical. 4. The Jurisdiction hereby agrees and expressly authorizes the County to contract on the Jurisdictions' behalf with private legal counsel for the collection of delinquent taxes in accordance with Section 6.30, Texas Property Tax Code. The Jurisdiction further agrees that such fee as is allowed by law and provided for in the contract with private legal counsel will be paid from the delinquent taxes, penalty and interest collected for the Jurisdiction by such private legal counsel. However, any contract with private legal counsel now in effect shall remain in effect until it expires on its own terms or is renewed by the County. - • • C~ 5. (a) For the 1986 tax year and each year thereafter that this agreement remains in effect, the Jurisdiction agrees to pay the County up to One Dollar ($1.00) per parcel per year but not to exceed the actual cost of collection. Payment shall be made quarterly, the first payment to be made upon acceptance and execution of this contract by the Parties. (b) In the event that payments received in any one year exceed the actual costs of providing services pursuant to this contract, the County shall either reimburse the Jurisdiction or credit future payment to be made by the Jurisdiction to the extent of the excess funds. Reimbursement or credits shall be distributed to the Jurisdiction in the same pro rata share as payments were made in the year in which payments exceeded actual costs. (c) In the event that payments received in any one year are less than the actual costs of providing services pursuant to this contract, the Jurisdic- tion shall reimburse the County the pro rata por- tion for all actual costs incurred for the collec- tion of taxes. 6. The County agrees to allow an audit of the tax records at any time. The expense of such an audit shall be paid for by the Jurisdiction. A copy of the audit results shall be furnished to the County. 7. All parties to this contract agree that any politi- cal subdivision, authorized under the provisions of the Texas State Property Tax Code to participate in this agreement, may join in this contract by agreeing to its terms and conditions and further agreeing to pay such costs as may be required by the County to provide services pursuant to this contract. 8. The County agrees to obtain a surety bond for the County Tax Assessor-Collector to assure proper performance of the collecting function provided in this contract. Such bond shall be payable to the County in the sum of $50,000.00, to the Jurisdic- tion in the amount of $50,000.00, unless State statutes require a larger sum, to be executed by a solvent surety company. The Jurisdiction agrees to pay its portions of the premiums on all bonds required by them. 6 1 9. The County agrees to make payments of taxes collected into such depositories as are selected by each Jurisdiction. Tax payments shall be made on a daily basis unless otherwise agreed upon by the Parties to this contract. 10. This contract shall be in effect from the date of execution through October 1, 1987, and it shall be automatically renewed on a year to year basis and remain in effect until terminated by written notice by the County or all Jurisdictions to the other party participating in this contract. Written notice given by one Jurisdiction to the County shall not terminate this agreement with regard to the remaining parties. Such notice shall be given no later than March 31 of each year. In the event of notice of termination, a withdrawing Jurisdic- tion shall be obligated to pay such payments as are required by this contract and agreement through the entire balance of the then current tax year in which such notice is given and the County shall be obligated to provide services pursuant to this contract, as hereinabove set forth, during such period. 11. If the County or any Jurisdiction withdraws from this agreement, a Jurisdiction may secure copies of all necessary records for the assessment and collection of its taxes from the County, but shall pay the reasonable costs of reproduction. 12. If this contract should terminate for any reason including but not limited to termination because of agreement of all the parties or termination by judicial decree, all records received by the County shall be returned to the Jurisidictions. 13. The County and the Jurisdiction acknowledge that the Central Appraisal District sets the values on all properties, and that such values will be provided to the County for tax assessment. After the assessments are made and certified, it is agreed that the County will not change any assess- ments without written authorization from the Appraisal District or judicial determination. All adjustments to the certified tax roll shall be subject to review by the Jurisdictions. 14. This agreement supercedes any and all agreements and contracts by and between the Jurisdiction or between the County and the Jurisdiction relative to collection of taxes. 15. It is noted that the Texas State Property Tax Code is sometime referred to as Senate Bill No. 621 and Chapter 841 of the 66th Legislature of the State of Texas (Regular Session 1979). • IN WITNESS authority of the hereto. ENTERED AND ATTEST: WHEREOF, these presents are executed by governing bodies of the respective parties EXECUTED ON THIS THE _ DAY OF M'6. Css 77✓'it~tiL1"~' ~ / l~G~~.~i~4 9 County Cleik ATTEST: and Secretar COUNTY OF BRAZOS C o u IlAike- .r rrt County Tax Assessor-Coll. COLLEGE STATION INDEPENDENT SCHOOL DISTRICT eCL-/ L ~ Presi ent, Trustees All parties acknowledge that services under the terms of this contract commenced as of October 1, 1985. I I