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Home My WebLink About1986-08-25-1000AM-Special1: 0 • 9 I.4~O'CLOCK _].:L._ FRANK BORIIE LAZOS CgUNTY RK BRAZOS COUNTY BRYAN, TEXAS AGENDA FOR COMMISSIONERS' COURT MEETING -MONDAY, AUGUST 25, 1986, 10:00 A.M. i• 1. Presentation by Margaret Van Bavel on Boonville Cemetery. 2. Approval of the minutes of the meetings held on July 14, 1986 and July 28, 1986. is 3. Consideration of Budget Amendments. I• . 4. Consider and award bid for Wide Flange Steel Beams for the Road and Bridge Department and authorize the payment thereof. 5. Approval of letter of intent of the floor plans for the pro- posed expansion of the Brazos Valley Museum. 6. Consideration of entering into contract with the two cities to hire a consultant for the county wide 911 emergency number. 7. Set insurance premium for those individuals desiring to be covered under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) 8. Consideration of change in status of employees. 9. Consideration of Certificates of Cancellation and/or Correc- tions for the Tax Office. 10. Payment of Claims 11. Other Business I % Vol- -5 -PAGE 7/7 I r - - r.1 FILL FOR CORD c - PI PA f i r COMMISSIONERS- COURT SPECIAL MEETING AUGUST 25, 1986 •I I I • i I i r A special meeting of the Commissioners" Court of Brazos County, Texas, was held in the Commissioners" Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 A.M. on Monday, August 25, 1986, with the following members of the Court present: R. J. Holmgreen, County Judge, presiding: Bill J. Cooley, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Billy E. Beard, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4 Frank Boriskie, County Clerk. The following ci,tizens and officials were in attendance: Stub Davis Treasurer Mike George KBTX - 3 Migeal Gomez KBTX - 3 Ronnie Crocker Bryan/College Station Eagle Kristi Matthews Anti DWI Program Margaret Van Bavel Visitor Billy Eubanks County Engineer Bea Green Secretary to Commissioners Sharon Fairchild Auditor Denise Fischer KTAM - KORA Ruth Peattie Visitor Ronnie Miller Sheriff Rebecca Schults Purchasing Chuck Clements WTAW - KTAW Judy DiScipio KTAM - KORA Ruth McLeod Administrative Assistant The first item considered by the Court was a presentation-by Mrs. Margaret Van Bavel on the Booneville Cemetery. Mrs. Van Bavel gave a brief history of the area and presented a proposal for a fence along the original property line. Plans prepared by Contempory Landscaping were presented for the project at an approximate cost of $25,000.00, along with a plan by Mrs. Van Bavel for raising the required funding. The Court appointed Commissioner Billy Beard as head of the committee to follow through with the project. Dr. Van Riper, Mrs. Peadie, Dr. Hansen, Mrs. Van Bavel and Dr. Hubert were appointed to assist with the project. V01: S PAG W a . ,I I~ „ter:, Commissioners- Court Meeting, August 25, 1986, continued... E • It was the consensus of the Court to authorize Mrs. Van Bavel to proceed with the project and raising funds which would be deposited is a special account for donations. The next item to be considered was approval of the minutes of the Commissioners" Court meetings held on July 14, 1986 and July 28, 1986. On motion by Commissioner Turner and seconded by Commissioner Beard the Court voted unanimously to approve the minutes as submitted. The Court next considered amendments to various department budgets for the current year. On motion by Commissioner Wilcox and' seconded by Commissioner Beard the Court voted unanimously to approve the amendments, a copy of which is attached to and made a part of these minutes. The Court next considered the following bid and payment thereof: Bid No. 296 for Wide Flange Steel Beams for the Road and Bridge Department and authorize the payment thereof. The bids are as follows: 1. W18 x 55 Wide Flange Steel Beams Unit Total New Material Cost Cost Alamo Steel & Mach. Co. $0.2097 $11,994.84 Delivery 10 Days . Triple-S Steel Supply Co. $448.00 $11,668.80 Delivery 2 Days Marke Steel Company $19.40 $11,096.80 Delivery 2 Days Davis Iron Works $554.40 $14,414.40 Delivery 14 Day CWT Billy Eubanks, the County Engineer recommended accepting the low bid submitted by Marke Steel. On motion by Commissioner Wilcox, seconded by Commissioner Beard the Court voted unanimously to accept the low bid. -9 The next item to be considered by the Court was a letter acknowledging receipt and support of the floor plans for the proposed expansion of the Brazos Valley Museum to be constructed adjoining the east side of the Brazos Center. On motion by Commissioner Beard and seconded by Commissioner Turner, the Court VOL S PAGE 7y9 a Commissioners' Court Meeting, August 25, 1986, continued... voted unanimously to authorize the County Judge to execute the letter of approval, a copy of which is attached hereto. The Court next considered entering into Contract in conjunction with the cities of Bryan and College Statioh for consulting sevices to determine the feasibility of a county wide 911 emergency number. Telecom Resources Corporation, the consulting firm would also design an optimal 9-1-1 system and develop an implementation plan. The contract offered two options for payment, the first a flat rate of $15,000 plus out of pocket expenses for copying, etc., with the first installment due upon signing of the consulting agreement= the second an hourly ceiling of $100 per hour for a maximum of 180 man hours, with time billed the first of each month for work performed the previous month. The consensus of the two cities was option two with each entity dedicating $6,000 for the project. On motion by Commissioner Turner, seconded by Commissioner Cooley, the Court voted unanimously to authorize the County Judge to execute the contract on behalf of Brazos County and in conjunction with the cities of Bryan and College Station. The next item on the agenda was setting the insurance premium for those individuals desiring to be covered under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). This act allows divorced spouses and dependents, widows or widowers, of employees covered by the County's Health Insurance Plan, and terminated employees the option of remaining on the County's Health Insurance program for a maximum of 36 months so long as they continued to pay the premium. On motion by Commissioner Beard and seconded by Commmissioner Turner, the Court voted unanimously to set the COBRA rate at 1028 of the rate paid by active employees. Payment of the premium to reach the Treasurer's office no later than the fifth (5th) working day of the month. `I 1 ► I VOL S PAGE 2.tzV- r r. 1 ; i F-- Commissioners- Court Meeting, August 25, 1986, continued... 1 -7 i • The Court next considered the change in status of the following employees: Kilpatrick, Robert Road & Bridge Terminate Teague, Jr. Jimmie Road & Bridge Terminate Lord, Terry County Attorney Terminate Holton, Sheryl County Attorney Terminate Adams, Clark Juvenile Service Terminate Ramos, Vince Juvenile Service Terminate DeLeon, Robert Juvenile Service New Employee P/T Castaneda, Carlos County Attorney New Employee P/T Carlile, Debbie Tax Office New Employee P/T Welborn, Terri County Attorney New Employee P/T Sechelski, Edward Sheriff Dept. Step Increase Pittman, Theresa Sheriff Dept Step Increase Marrow, James Sheriff Dept Step Increase Lopez, Irene District Clerk Step Increase Yandell, Paul Sheriff Dept. Step Increase Nors, Bernie Sheriff Dept. Step Increase Jones, Ralph Sheriff Dept. Step Increase Kearney, Marvin Juvenile Service Step Increase Taylor, Jill Juvenile Service Step Increase Hummell, Michael County Attorney Step Increase Welch, Helen County Attorney Transfer Morgan, Kevin County Attorney Transfer Linder, Lana Juvenile Service Transfer I 1 i~ i On motion by Commissioner Cooley, seconded by Commissioner Beard,the Court voted unanimously to approve the changes as submitted. VOL S -PAGE 1 i f i i •1 Commissioners' Court Meeting, August 25, 1986, continued... The Court next considered the following Claims as submitted by f. the County Treasurer for payments 10 General Fund------------ --Claims 60677 thru 61048 Claims 61052 thru 61232 Claims thru Claims thru I Claims-thru i 30 Capital Projects & Improvements: j Proposition I--------------Claims 61238 thru 61242 i Claims thru Claims thru j Proposition II-------------Claims thru • Claims thru + 42 Revenue Sharing Claims 61256 thru 61258 Claims thru Claims thru 40 Law Library Claims 61243 thru 61255 Claims thru 90 Community Resources Officer-------Claims 61291 thru 61292 Claims thru 91 Juvenile Commission Grant---------Claims 61293 thru 61295 Claims thru 25 Capital Improvement Debt Service--Claims 61235 thru 61237 Claims thru 26 Road & Bridge Debt Service--------Claims thru Claims thru 31 State Lateral Road----------------Claims thru Claims thru 30 R-O-W Equipment & Improvement-----Claims thru Claims thru 33 FM and Lateral Road---------------Claims thru j Claims thru 43 Oil and Gas Fund------------------Claims thru Claims thru 45 Omnibus Crime Control Fund--------Claims thru Claims thru 92 Council on Arts Grant-------------Claims thru Claims thru 93 Sesquicentiennial----------------- Claims 6-296 thru61307 Claims thru 20 Road & Bridge---------------------Claims thru Claims thru Claims thru 22 Road & Bridge No. II Precinct 1---Claims thru Claims thru Precinct 2---Claims thru Claims thru Precinct 3---Claims thru Claims thru ' Precinct 4---Claims thru Claims thru 94 Victim Assistance Program---------Claims 61308 thru 61312 Claims thru ' 54 Health Department-----------------Claims 61283 thru 61289 Claims thru 55 Foster Care-----------------------Claims thru Claims thru 60 Payroll---------------------------Claims 290 thru Claims thru E 61 Health & Life Insurance-----------Claims thru r.~ On Line Checks - 23676 thru 23677 & 23670 thru 23675 On motion by the County Judge, seconded by Commissioner Turner, the Court voted'unanimously to approve the Claims as submitted. ' i I i V®L S PAS sa- ( L C ~t - 1 Commissioners' Court Meeting, August 25, 1986, continued... ~J f Under other business with the County Judge advised the Court ji that the Brazos Transit had requested the use of a portion of the' Brazos Center parking lot by their park and ride patrons for two weeks until the lot regularly used could be repaired. It was the i' consensus of the Court that the Brazos Center parking lot could be used for a short period. f The County Judge laid before the Court the summary of the C proposals received for the county's employee group insurance program. Five proposals were considered. Those being from ' Northwestern National Life Insurance Co., Hartford Life and Accident Insurance Co., Boston Mutual Life Insurance Co., Philadelphia American Life Insurance Co., and Blue Cross and Blue Sheild of Texas, Inc. It was the recommendation of J. 0. Alexander of Anco Insurance that the county continue coverage with Northwestern at no increase in premimun. The recommendation was based on a combination of cost and past service. The County Judge moved to accept the recommendation of Mr. Alexander and to continue coverage with Northwestern National Insurance Co. The motion was seconded by Commissioner Turner, with the County Judge, Commissioner Turner and Commissioner Wilcox voting "Aye". Commissioners Cooley and Beard abstained. On motion by Commissioner Beard seconded by Commissioner Turner the Court voted to accept the bid of Mallard Insurance Agency for Liability and Law Enforcement Insurance for the County at a cost of $142,272 per year. There being no further business, the meeting was adjourned. V® -s PAGE 2S • xy ti ~t • ~I f - - - - .dal " i i The foregoing minutes of the Commissioners- Court meeting held August 25, 1986, have been examined and approved in open Court this the aV.day of VC2VAIV , 1986, in Bryan, Brazos County,Texas. R. J Holtngreen Bi 1 J. oley County Judge Commiss oner, Preci t 1 ~ Walter Wilcox 4~ Billy eard Commissioner, Precinct 2 Commi ioner, Precinct 3 M u n Tu er Frank Bor sk e Commissioner, Precinct 4 County Clerk i _ v _ ~-...e-. '~o+ - - .ems .,r ~...+~..,.......--.c.. ~ _ - ~ , y i-a-~a:.:.. a.:.. ~ - _ • i , i I i i BRAZOS COUNTY, TEXAS BUDGET ANENDMENT(S) FOR THE 1986 BUDGET YEAR NO. 15 On this the 25th day of August, 1986 at a regular session of the Commissioenrs" Court the following members were present: R. J. Holmgreen, County Judge, Presiding; Bill J. Cooley, Commissioner, Precinct 1; Walter Wilcox, Commissioner, Precinct 2; Billy E. Beard, Commissioner, Precinct 3; Milton Turner, Commissioner, Precinct 4; Frank Boriskie, County Clerk. The following proceedings were field: THAT WHEREAS, on August 25, 1986 the Court heard and approved a budget amendment for the 1986 budget year for Brazos County, Texas. WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted November 19, 1985, the following amendment(s) to the original are hereby authorized, as described on the attached 1 page(s). ADOPTED AND APPROVED this the 25th day of August, 1986 THE COMMISSIONERS COURT OF BRA20S COUNTY, TEXAS. R. J. Holmgreen, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners Court Minutes Budget Amendment File , VO S PAG ss- 1 Account No. Department Reason Increase (Decrease) 42-68-6371 Revenue Sharing Reallocation Improvements/other of funds ( 51000.) 42-68-6381 Revenue Sharing Reallocation ' Move exp. $ Demo, of funds (10,000.) 42-68-6383 Revenue Sharing Realocation I Airport serve cont. of funds ( 5,582.) 42-68-8115 Revenue Sharing To create new Transf to Gen Fund account 20,582. This budget amendment required to create new account to allow the ! transfer of funds to the General Fund for Landfill NO INCREASE, TO REVENUE SHARING BUDGET i 10-86-5530 Const. Pct.5 Reallocation Travel/meals/lodging of funds 204. 10-86-•6210 Const. Pct.5 Reallocation off furn/equip. of funds ( 204.) NO INCREASE TO DEPARTAMENT BUDGET 10-32-5212 Juvenile Prob. Reallocation Food itmes of funds ( 300.) 10-32-5215 Juvenile Prob. Reallocation Detention supplies of funds 300. 10-32-5639 Juvenile Prob. Increase to Cont. placement cover exp. 23,897. 10-004620 Gen Fund Rev. Increase to Interest cover transfer (41,500.) This budget amendment necessary to cover expenses incurred by the Juvenile Probation Department for contract placement of juveniles. i****•******e* INCREASE TO DEPARTMENT BUDGET $23,897. ! TOTAL INCREASE TO GENERAL FUND BUDGET $41x500. i N II 1 41 4 r f i a r 1 TO: Brazos Valley Museum Board of Trustees Parten Wakefield, Development Chairman FROM: Brazos County Commissioners' Court R.J. Holmgreen, County Judge DATE: August 25, 1986 SUBJECT: Brazos Valley Museum Proposed Expansion As of this date, August 25, 1986, Brazos County Commissioners' Court acknowledges and supports floor plans as presented for the proposed expansion of the Brazos Valley Museum adjoining the eastern side of the Brazos Center. Brazos County Commissioners' Court expects the expansion to be initiated prior to January 1988. After completion of the proposed Museum expansion, Brazos County will accept the responsibility of ownership of the Museum facilities with Museum administration and management being the responsibility of the Brazos Valley Museum Board of Trustees. R.J. 4 V ZLL', -,0, mg en, County Judge 2nd draft 7/29/86 S VO _PAGE