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Home My WebLink About1986-04-28-1000AM-Specialt• ' 1986 APR 25 . AM •9 51 b; CTOITY-CLEKK rni BR.AZOS COUNTY r a :a:^g Tv r,l''n,sF j BRYAN. TSiXA9 r AGENDA FOR COMMISSIONERS' COURT MEETING - MONDAY, APRIL 28, 1986, 10:00_A. M. 1. Discussion of Highway 30 widening. 2. Consideration of Budget Amendments. 3. Consideration of application's of tax refund's to City Savings Association. 4. Acknowledgement of letter from the Texas Justice Court Training Center for completion of 'required course by B. H. Dewey, J.P. Pct.4, P1.1 - Carolyn Hensarling, J.P. Pct.4, P1.2 - Michael Calliham, J.P. Pct.7, P1.2 - and Antone Dobrovolny, J.P. Pct.5. 5. Consideration of the following Final Plats: (1) Deerfield Estates Replat in Precinct 3 (2) Rustic Oaks in Precinct 3 6. Consideration of the following bids and authorize the pay- ment thereof: (1) Fly Ash Contract for Road and Bridge Department. (2) Parking Lot Addition for Brazos County. (3) Public Branch•Exchange System for Brazos County. 7. Consideration of Change in Status of Employees. S. Consideration of Certificates of Correction and/or Cancella-• tion. r t• t- 9. Payment of Claims 10. Other Business' I VO • -PAG o j i ~ ,"P ~V•~:+nq•. yx.n~ \ V~~,~rNi-'G^~,.`r~.~r'r',~~'~''a1'.S'C~!j'i.Y4+ ~,~,n r~'.•~, . • ~ i r 1 I i 1 1 A- I 1 COMMISSIONERS' COURT SPECIAL MEETING APRIL 28, 1986 A special meeting of the Commissioners' Court of Brazos County, Texas, was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 10:00 A.M. on Monday, April 28, 1986, with the following members of the Court present: R. J. Holmgreen, County Judge, presiding: Bill J. Cooley, Commissioner of Precinct 1; Walter Wilcox, Commissioner of Precinct 2; Billy E. Beard, Commissioner of Precinct 3; Milton Turner, Commissioner of Precinct 4; Frank Boriskie, County Clerk. The following citizens and officials were in attendance: i John Jarvis Teresa Roberson Polly Bell S. M. Kling Stub Davis Billy Eubanks Susan Clrriaza Nancy Conces Carol Snedeker Stuart Gregory A. L. Williams Ed Bodde Chuck Clements Bea Green Rebecca Shults Sharon Fairchild B. Winn Mike George Steve Powell Greg Bailey Ed Dobbins Bill Bowers Denise Fischer Ramiro Quintero TAMU Journalism Student TAMU Journalism Student TAMU Journalism Student Citizen Treasurer County Engineer TAMU Journalism Student TAMU Journalism Student County Judge's Secretary TAMU Journalism Student Texas Highway Department TAMU Journalism Student WTAW/KTAW Commissioners Secretary Auditor's Office Auditor Tax Assessor Collector KBTX-TV KBTX-TV TAMU Battalion Maintenance Maintenance KORA Candidate, Pct.4 Commissioner i David Nunnelee Eagle Ruth McLeod Admin. Asst. i i The first matter to come before the Court was the discussion of widening State Highway 30. Lonnie Williams, representing the i State Department of Highways and Public Transportation presented the Court with an agreement to contribute funds for the project. Such contract agrees that Brazos County will contribute ten per- cent (10%) of the cost of the right of way for the proper develop- ment and construction of the road from FM 158 S.E. to its inter- 1 VOL 3 PAGE section with Bird Pond Road for an approximate cost of $102,500. After having the project outlined, Commissioner Beard made the motion to authorize the County Judge to execute the contract on behalf of Brazos County and to pay $102,500 to the State Depart- ment of Highways and Public Transportation. The motion was sec- onded by Commissioner Cooley and carried unanimously. A copy of the fully executed contract is attached hereto. The Court proceeded to consider amendments to the 1986 Bud- . I get for various departments. On motion by Commissioner Turner, seconded by Commissioner Beard, the Court voted unanimously to approve the amendments as submitted. A full copy of the amend- ments are attached to and made a part of these minutes. The Court next considered a request from City Savings Assoc- iation for a refund on two tracts; 1.68 acre tract and 1.66 acre tract in the C. Burnett League No. 7 owned by Welsh Street Joint Venture. The taxes were irroneously paid on property that the Mortgage Company no longer held a loan and was in the total amount of $3,363.93. On motion by Commissioner Beard, seconded by Com- missioner Turner the Court voted unanimously to authorize the re- fund. The County Judge laid before the Court a letter from the Texas r. r .r r` 4^'•. f Justice Court Training Center advising that Judges B. H. Dewey, Jr., Carolyn Hensarling, Michael B. Calliham, and Antone Dobrovolny had successfully completed a twenty hour course in the duties of Justice of Peace in accordance with Art.5972 of the Texas Revised Civil Statutes and Supreme Court. The meeting continued with the Court considering the follow- ing plats: 1. Final Plat of Deerfield Estates in Precinct 3. No plat was presented for review; however, the County Engineer stated that he had inspected the subdivision and found the following: (a) ditches appear to be too close to driving surface. (b) ditches are not deep enough. (c) ditches will erode at cul-de-sac. (d) request a statement from owner or road contractor as to the base, thickness and depth of asphalt, approximate quantity and date of construction. f VO P A G "°'~My"'tt'~°wx,+..*~",.•^,~.,~:~'}'",r;~w~itt9r?ny,~.,~ri~ t ~•s, r .,s- ....-.c~..w. 1 ~ -....w_ , -..:..._..:.~I~..~1YaU 1 f -r - r , 1 •-~ty•-'~•u.~..r.4:+~~iM1,sa,~,,1~•~~•±_+rryr:.ar.l..+..~1w._ ; ~•...:......a`._ , (e) establish vegetation on the ditches as soon as possible. (f) that the developer provide a maintenance bond in the amount of $10,000 and that the two year maintenance period commence today. On motion by Commissioner Beard, seconded by Commissioner Wilcox, the Court accepted the Engineers recommendations and voted unani- mously to approve the plat. The Court next considered the following bids and the payment thereof. 1. Bid No. 279 - Annual contract to supply fly ash to the Road and Bridge Department. 1 •.1 1 s i a ;r J i (a) Ash Management System $11.60 per ton FOB $22.00 per ton delivered (b) Comprehensive Materials Management $26.27 Fluedust per ton $23.11 Fly Ash per ton on motion by Commissioner Cooley, seconded by Commissioner Beard, the Court voted unanimously to accept the bid of Ash Management Systems as the first bid and Comprehensive Materials Management as the alternate bid. 2. Bid No. 280 - Construction of parking lot addition for Brazos County at 25th. & Washington Streets. (a) B5 Inc. -No Bid (b) Wade Contractors -$114,640 - 60 calendar days (c) R.B. Butler -$137,600 - 60 calendar days (d) Sentry Construction Co. -$131,300 - 60 calendar days (e) Bryan Construction Co. -$150,900 - 95 calendar days (f) Downing Brothers, Inc. -No Bid (g) Tiller Corporation -$144,000 - 60 calendar days (h) Brazos Paving, Inc. - No Bid (i) Palomares Construction,Inc.- No Bid On motion by Commissioner Beard, seconded by Commissioner Cooley, the Court voted unanimously to accept the low bid of Wade Con- tractors in the amount of $114,640 with work to be completed in 60 calendar days. 3. Bid No. 282 - Public Branch Exchange System (Telephone Switch) (a) Central Business Systems - N.T.I. SL1 M $73,230 - 45 day delivery (b) Texas Communications - Northern Telecom SL-1M - $38,200 - 45 day delivery Alternate Bid - Used Northern Telecom SL-lA $23,400 - 45 day delivery 7 VO PAG - 1 - `:LJ I`~t:_j~r._ _ - ._ace.:a.. - - ...4r sa ,.tity. r_<.- rl•r •::A~:,r - - -.ro,.ta.:,._..,-~_ r ri i(c) General Telephone - GTE Omni SII $81,200 - 70 day delivery (d) Telecom Group, Inc. - Northern Telecom SL1-M - $27,000 - 30 day delivery p (e) AT&T Information Systems - Western Electric System 75 Model 1B Er' $86,334.54 - 12 weeks delivery 4. i Y i f-~ r~ rL ~ tt _ f i Mr. Dobbins, Building Superintendent recommended acceptance of the alternate bid of Texas Communications for the used Northern Telecom SL1-A. On motion by Commissioner Beard, seconded by the County Judge, the Court voted unanimously to accept the al- ternate bid of Texas Communications in the amount of $23,400. Next to be considered was the change in status of the following employees: Karen Parker Michelle Hopper Terry Marville Samuel Allen Nathan Fletcher, Jr. Alvin Gilbert Edward Sims Victor Dittfurth Jack Phariss Ronald Mayberry Norma Teetes Carolyn McGee Vicki Thomas Rodney Anderson Tax Office Tax Office Tax Office Brazos Center Road and Bridge Road and Bridge Road and Bridge 85th. District Court County Attorney's Office Sheriff's Department Brazos Center Sheriff's Department 85th. District Court County Attorney's Office On motion by Commissioner Turner, seconded by the County Judge, the Court voted unanimously to approve the changes in status as submitted. VOLJ._PAGE Y-75L6 I O .r ,L ~~.ti-~eL~a'ti,- rs~==~'esur'~'^n~w n'c'....-~•--"~..r..u~l~ > ; :ry'rdn+•C~-irwl~~.~ "D~hlr+~L7', 1 ~~a,r r~~.r~ .•.Lr fr ,..~.r.~F,. aL •t ~J, {C{,l' , / ,J,'. ,.~+r~'~^.7.~ T:.r'7T".ii /T -YI'H•7V i i t I , ; i ; i _ _ ...r.-...~.~-'-L.,-rr. ~ . 'r.+z'~.tLi~li.c__ - -.wll-w•:..~.1. _L_.-. ,..i i . t i The Court next considered the following Claims as submitted by the County Treasurer for payment: J 10 - General Fund------------------------Claims 53066 thr 53558 Claims thr~r- Claims thru-'i- Claims thru Claims thr 30 - Capital Projects & Improvements: Proposition I----------------Claims thru Claims thru Claims thr Proposititm II----------------Claims thru Claims thru 42 - Revenue Sharing---------------------Claims 53x77 thru 53SR3 Claims thru Claims thru Claims thru 40 - Law Library-------------------------Claims 53565 thru Claims thru Claims thru 90 - Community Resources Officer---------Claims S3Fn6 thrums-609 Claims thru Claims thru 91 - Juvenile Commission Grant-----------Claims s1fi n thru 53612 Claims thru 25 - Capital Improvement Debt Service----Claims thru Claims thru 26 - Road & Bridge Debt Service----------Claims 53599 thru 53561 ? Claims thru 31 - State Lateral Road------------------Claims thru Claims thru Claims thru 32 - R-O-W Equipment & Improvement-------Claims thru claims thru 33 - FM and Lateral Road-----------------Claims thru 1 Claims thru 43 - Oil and Gas Fund--------------------Claims thru Claims thru 45 - Omnibus Crime Control Fund----------Claims thru Claims thru 92 - Council on Arts Grant---------------Claims 5613 thru Claims thru Claims thru 93 - Sesquicentiennial------------------- Claims 53614 thru 53628 Claims thru 20 - Road & Bridge-----------------------Claims thru Claims thru Claims thru Claims thru 22 - Road.& Bridge No. II - Precinct 1---Claims 5363n thru 53988 Claims thru j Precinct 2---Claims thru ( Claims thru Precinct 3---Claims thru Claims thru i Precinct 4---Claims thru ` I Claims thru ' 54 - Health Dept .------------------------Claims c,,, 592 thru 53604 Claims thru 55 - Faster Care-------------------------Claims thru 60 - Payroll Claims 53605 thru 94 - DA Victim Assistance 53629 1 ON LINE CHECKS - 21059 - 21064 On motion by Commissioner TjArner seconded by Commissioner oole the CouFt vote unan mous y to approve the Claims as sub mitted. There being no further business to come before the Court the Meeting i was adjourned VOL S PAG E . _ L•nx5,= .,a , r •W7s~.~+u.: -,+~'dni 4- . , - • a ~ ` I , w Y....ia~s `~t>...r.- 'u. - - ~~:..^_~.:i +tie~--lr.. ~•1'.u.++:ew~-..1~-1+;.o..~t.. ,1 i N i o mgreen Coun Y Judge a ter cox Commissioner, Precinct 2 C -A - Milton Turner Commissioner, Precinct 4 VOL--~-PAr-M- V34 Bill o ey Commi oner, Preci ct 1 Commis plc FrIank e County Clerk 1 4 1 . \ ,<}~+•~1: r,- •y :{Na ;1Q:D=(;Al Trq'pFt :rr~'r~ yl~.~.yti'.~G.,..-I~FY1'!+.sa~d'.Yfn ~ZS•9.;~i16}i[' rT2i •1 id- (,~I>••~~•i.;\ •t~ 'h ri•~•'tr ~ i`t+ I J > , ~ The foregoing minutes have been examined and approved in open Court this the day of'A • 19-41L, in Bryan, Brazos County. Texas. I I J I ^ 1 • I T -,"1„-.-.=-:"x- i-SSL-f-:~YSr:a:. f r+-:T l(icr^..~S.m'i'n'~-t•°r• i.ug'Ki9;1N~ ^r +w^'_^~•hwL.~v: fu~~. ~6`r,"-~~:..+1 SS' 7Y_Y+'~: Y, '~'"~.1`.c+.~' jta`r '.~.*wn~..~!'!"~T~ - _ • _ - ~ _ ti • 1 , 1 ' 't ' ` 1i ~ ! ~ ` YS1:LiLa~:i `Yil~ ~~~1 9•~ L 3 ~M1.~~•~i.".~ ..r""= ~'al .~3 s n_.. t N.h - ~ - _ -"Srl:h .:1 . s• r n _ r ' - t::<='' i tr'~&''g'"~':rinc.~~: 4,y 'A-I i t f ~ - i ~ E 1 ail / State Department of Highways and Public Transportation Form D-15-130 Page L of 2 AGREEMENT TO CONTRIBUTE FUNDS (COUNTY FORM) STATE OF TEXAS f COUNTY S PROJECT 8017-1-2 COUNTY OF TRAVIS S HIGHWAY SH 30 This agreement by and between the State of Texas, acting by and through the State Department of Highways and Public Transportation, hereinafter called the State, and Brazos County, Texas, acting by and through its duly authorized officials under Commissioners' Court Order dated the "_0_ day of A A r,\ 19_f_, hereinafter called the County, shall be effective on the date or approval and exe- cution by and on behalf of the State. WHEREAS, the State had requested the County to enter into contractual agreements and acquire right of way on the following projects: Highway Account No. Limits SH 30 From FM 158 S.E. to Intersection with Bird Pond Road and, WHEREAS, the County has now requested that the State assume responsibility for acquisition of all necessary right of way; and, WHEREAS, the County desires to voluntarily contribute to the State funds, equal to ten percent (10X) of the cost of the right of way, for the proper development and construction, of the State Highway System. 0 NOW, THEREFORE, in consideration of the foregoing premises and the mutual benefits to be derived therefrom, the County shall contribute to the State an amount equal to ten per- cent (10X) of the cost of the right of way to be acquired by the State and shall transmit to the State with the return of this agreement, executed by the County, a warrant or check payable to the State Department of Highway's and Public Transportation in the amount of One Hundred Two Thousand Five Hundred and NO/100------------------- Dollars 102, 500.00 which represents 10% of the estimated cost of the right of way; however, if it is found that this amount is insufficient to pay the County's obliga- tion, then the County, upon request of the State, will forthwith supplement this amount in such amount as requested by the State. Upon completion of the project and in the event the amount as paid is more than 10% of the cost of the right of way, then any excess amount will be returned to the County. Cost of the right of way acquired by the State shall mean the total value of compensation to owners for their property interests either by negotiation or eminent domain. 7 VOL .S PAGE213 ,y •r l c r I l . State Department of Highways and Public Transportation Form D-15-130 Page 2 of 2 This agreement is approved and executed on behalf of the State this 7th day of May 19 86 . &4e5 p,I) County, Texas By: ATTEST: Commias'r , Precinct #1 ~2~ Commissioner, Precinct #2 . A C1 Gd9A V f, Precinct f3 Commissioner, Precinct 4 THE STATE OF TEXAS Certified as being executed for the purpose and effect of activating and/or carrying out the orders, established policies, or work programs heretofore approved and authorized by the State Highway and Public Transportation commission: t By: ,q; Right o Engineer Executed and approved for State Highway and Public Transportation Commission under authority of Commission Minute No. 82513 and A. 0. 10-84 RECOMMENDED FOR APPROVAL: r~ District Eng' ee VOL S PAG E L/11 4 'ti .f. ~~;.f, ..,I,rti-. .~-•T/.,, ..i ...q ..~..,~r~r-• t~,y.1,j i 1 1 -e.0'~ f I ~ .WJ V - - :i_.-r` mot: .Y_!'- { t _ • A_ _ t - _ - _ _ ~Y.9•sLL].`~a±i1TSti~' _~v__~~t.~WinA:,Vti•y.~~. ~.-~~::L. • 5 i I a I ' i 1 7 1 1 i I 1 , I i I . •I •1 f , f l I a i MWM COUNTr..TEEAS BUDGET AMENDMENT(S) FOR THE 1986 BUDGET YEAR No.B On this the 28th day of April, 1986, • at a special session of -the Commissioners Court the following members were present: R. J. HOLMGREEN, County Judge BILL J. COOLEY, Commissioner, Precinct 1 WALTER WILCOX, Commissioner, Precinct 2 BILLY E. BEARD, Commissioner, Precinct 3 MILTON TURNER, Commissioner, Precinct 4 FRANK BORISKIE, County Clerk The following proceedings were held: THAT WHEREAS, on April 28, 1986, The Court heard and approved a budget L~;f~*:• amendment for the 1986 budget year for Brazos County, Texas. WHEREAS, an emergency expenditure is necessary due to grave public necessity to meet unusual and unforseen conditions which could not be reasonably included in the original budget adopted November 19, 1985, the following amendment(s) to the original are hereby authorized, as described in the attached 1 page(s) ADOPTED AND APPROVED this the 28th day of April, 1986 THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: County Judge Original: County Clerk's Office to be attached to original budget Copies: County Auditor County Treasurer Commissioners Court minutes Budget amendment file r ` = - _ VOL PAGE~~ i i f I r r ~ r 1 = I / i / I.1 Account No. Department Reason Increase (Decrease) 10-15-5114 County Ct Ballif Sal. 10-15-5120 County Ct Retirement 10-15-5121 County Ct Soc. Sec. At Law Increase per 2.615.00 job reclassification At Law Increase due 185.00 to reclassification At Law Increase due 195.00 to reclassification INCREASE TO DEPARTMENT BUDGET $2.995.00 10-30-5114 County Ct Increase per 3,079.00 Ballif Sal. At Law II job reclassification 10-30-5120 County Ct Increase due 215.00 Retirement At Law II to reclassification 10-20-5121 County Ct Increase due 231.00 Soc. Sec. At Law II to reclassification INCREASE TO DEPARTMENT BUDGET $3.525.00 10-20-5114 361st Dist Baliff Sal. 10-20-5120 361st Dist Retirement 10-20-5121 361st Dist Soc. Sec. Ct Increase per 3,079.00 job reclassification Ct Inrease due 215.00 to reclassification Ct Increase due 231.00 to reclassification INCREASE TO DEPARTMENT BUDGET $3.525.00 TOTAL INCREASE TO GENERAL FOND BUDGET $109045.00 A ,I f` i Il, .j h VO PAGE 0 I 's•V`.:h^.`:+~'~,;!rl:~s.9'~~,'1'`','~Q ~',~.`.~~r.w~fritit~~J'►y, Tj' }~.~T' I. ,S"S'rr-„-"i''t ~ ~ ~ r