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COM11ISSIONERS' COURT
SPECIAL MEETING
AUGUST 22, 1980
A special meeting of the Commissioners' Court of Brazos
County, Texas, was held in the Commissioners' Courtroom in
the Courthouse in Bryan, Brazos County, Texas, beginning at
10 00 A M on Friday, August 22, 1980, with the following
members of the Court present
R J Holmgreen, County Judge, presiding
Bill J Cooley, Commissioner of Precinct 1,
Walter Wilcox, Commissioner of Precinct 2,
H L Cargill, Commissioner of Precinct 3,
W A Stasny, Commissioner of Precinct 4,
Frank Boriskie, County Clerk
The following citizens and officials were in attendance
Randy Clements
Kurt Allen
John Morris
Phyllis G Presley
Bob West
Mary Nichols
Bill Davie
John Hendke
Jim Carlton
Don Ladewig
Marshall Wallace
Billy E Beard
Charles McCulloch
Phyllis Dozier
Buddy Winn
KAGC
KBTX -TV
The Eagle
WTAW
WTAW
Auditor
Kk14U
KAMU
Houston Chronicle
Recreational Advisory Committee
Citizen
Citizen
Recreational Advisory Committee
Brazos Center Director
Tax Assessor - Collector
The County Judge stated that the ad valorem tax rate for
the 1980 tax year had been set at $ 244 per $100 assessed value
on all real property in Brazos County by the Tax Assessor -
Collector He further stated that based on expenditures to date,
and the necessary amendments to the budget that the $ 244 tax
rate would not be sufficient and recommended an increase of
$ 136 for a total proposed tax rate of $.38 per $100 assessed
value on all real property in the county Commissioner Wilcox
moved to propose an ad valorem tax rate of $ 38 for the 1980
tax year Motion was seconded by Commissioner Stasny with
Commissioners Cooley, Wilcox, Stasny and the County Judge
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_ voting "Aye" Present not voting was Commissioner Cargill
COMMISSIONERS' COURT MEETING - AUGUST 22, 1980 CONTINUED
The Court next considered an amended plan for selecting
persons for jury service with the aid of mechanical or elec-
tronic means. On motion by Commissioner Cargill, seconded by
Commissioner Stasny, the Court unanimously approved the
amended procedure for jury selection A copy of the plan is
attached to and made a part of these minutes
The Court next considered the payment of fire calls to
the City of College Station in the amount of $1,058 40 for the
month of July, 1980 On motion by Commissioner Wilcox,
seconded by Commissioner Cooley, the Court unanimously approved
the payment of fire calls in the amount of $1,058 40 Commissioner
Cooley further moved to write a letter to the Legislators
requesting them to introduce a bill to control the sale,
storage and transportation of fire works in Brazos County.
Motion was seconded by Commissioner Stasny and carried unanimously.
On motion by—Commissioner Wilcox, seconded by Commissioner
Cooley, the Court unanimously voted to advertise for bids for
the construction of restroom facilities at the Rodeo Arena -
Pavilion on Tabor Road and Mr. Ed Dobbins is to act as the
general contractor
On motion by Commissioner Stasny, seconded by Commissioner
Cargill, the Court unanimously voted to advertise for bids
for the Brazos Center sign
On motion by Commissioner Cooley, seconded by Commissioner
Cargill, the Court unanimously voted to approve Requests For
Change In Status Of Employees as follows.
Charles Balanga Brazos County Shop
Stanton Key Priesmeyer Precinct 1
The Court proceeded to consider the following Claims
submitted by the County Auditor for payment
General Fund Claims 2607 through 2670
County Shop Claims 159 through 163
Precinct 1 Claims 164 through 174
Precinct 2 Claims 215 through 226
Precinct 3 Claims 227 through 235
Precinct 4 Claims 148 through 153
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COMMISSIONERS' COURT MEETING - AUGUST 22, 1980 CONTINUED
On motion by Commissioner Cooley, seconded by Commissioner
Stasny, the Court voted unanimously to pay the Claims as
submitted
The Court next considered Amendments to the 1980 Budget.
On motion by Commissioner Cooley, seconded by Commissioner
Cargill, the Court unanimously approved the amendments to
the budget, a copy of which is attached to and made a part of
these minutes.
The Court next considered a Resolution authorizing applica-
tion for a grant to Purchase Of Juvenile Services in the amount
of $4,995 On motion by Commissioner Wilcox, seconded by
Commissioner Cargill, the Court unanimously voted to adopt the
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Resolution and make application to the Criminal Justice Division
The Court next discussed the Flood Insurance Program
— Commissioner Cooley stated that the Court should look into the
program in further detail The County Judge recommended that
the Court invite someone to make a formal presentation
There being no further business to come before the Court,
the County Judge announced the meeting adjourned
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YOLK. LPAuEz
ELECTRONIC JURY SELECTION
Pursuant to the provisions of Article 2100a, Vernon's Texas
Civil Statutes, we, the undersigned, being the District Judges of
Brazos County, Texas, at a special meeting held on August JS , 1980,
for the purpose of recommending an amended plan of selecting
persons for jury service with the aid of mechanical or electronic
means, do hereby recommend to the Commissioners Court of Brazos
County, Texas, adopt the amended plan attached hereto as Exhibit
"A" for the selection of persons for jury service with the aid of
mechanical or electronic means n
85th Judicial District
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EXHIBIT "A"
WHEREAS, the present method of selecting jurors by use of
the jury wheel in Brazos County, Texas, is inefficient, obsolete,
and expensive, and jurors can be selected fairly, more efficiently,
and less expensively by mechanical and electronic means,
It is therefore recommended to the Commissioners Court of
Brazos County, Texas, by the Judges of the District Courts of
Brazos County, Texas, by the authority of Article 2100x, Vernon's
Texas Civil Statutes, that the following plan for the selection
of persons for fury service be adopted
1 Source of Names
The source from which names shall be taken shall be the
current voter registration lists of all precincts in Brazos
County, Texas, as certified by the Tax Assessor - Collector of
Brazos County, Texas, and entered on the juror selection computer
program which has been prepared for such purpose by Western Data
Services, Inc , of Waxahachie, Texas
2 Official in Charge
The Clerk of the District Courts of Brazos County, Texas,
herein called the "Clerk ", is designated as the official to be
in charge of the selection process, and shall have the duties
and authority as set forth herein
3 Access to Voter Registration List JJ�
The Tax Assessor - Collector of Brazos County, Texas, as part
of his present, regular duties, shall update the voter registration
list to be used in this plan, to assure as current a list as
possible Other than at such times as a random list of prospective
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jurors is obtained from the voter registration list, the Tax
Assessor - Collector, or his designate, shall be the only person with t
access to the voter registration list, and such access shall be for
'updating purposes only The Tax Assessor - Collector gains access
to the voter registration list only by entry into the computer of
the particular security code issued to the Tax Assessor - Collector
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for this purpose. Such security code is in the sole possession
of the Tax Assessor - Collector of Brazos County, Texas.
4. Program for Random Selection
In preparing the computer program for juror selection,
Western Data Services, Inc has devised a system which will
insure the fair, impartial, and objective selection of prospective
jurors by use of a random number generating process, which is
described as follows,
The Generation of Numbers by Analytical Randomizing Ptocess
uses Random Properties of the Disk Operating System and the
always changing interval timer of an IBM 360/370 computer The
major difference between the Analytical Generator to be used in
the Jury Selection System and a Mathmatical Generator is
repetition of a series of numbers A Mathmatical Generator given
an Identical set of Seeds on successive runs will produce an
identical series of random numbers The Analytical Generator
using always changing physical properties will never produce
an identical series of numbers because the physical properties
are impossible to duplicate regardless of an identical set of
Seeds The term "Seeds" is defined as a group of unique numbers
used to initiate the Random Generation Process Relating to the
Jury Selection System, the group of three Seed numbers is determined
as follows
1 The basis of the first seed number is the date
(MMDYY) on which the selection process is
being executed where MM is the month of the
year, DD is the day of the month, and YY is
the last two digits of the year, e g 123177
would be used if the selection was taking
place Dec 31, 1977.
2 The basis of the second seed number is the
binary coded numerical equivalent of the
first four (4) letters of the last name of
the first juror selected from the prior
selected jury list This name is typed in
when requested by the computer program for
the first selection and automatically passed
on in multiple jury list selections,
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3. The basis of the third seed number is the time
(in seconds) required for the completion of
the security unlocking and data entry process '
This time interval is recorded by the internal
computer clock
Each of the seed numbers, n, is converted to an odd number of the
form 2n+1 The random numbers generated, however, are equally
likely to be even or odd numbers
This method of selection has been evaluated by Marsaglia and
Bray (5) using separate multiplicative generators with discrete
values of A for generating random multipliers and randomly
selecting a value for each number generated The specific formulae
used in an algorithm developed for an IBM 360 model 40 computer which
has a radix of 2 and a word length for fixed point arithmetic of
31 binary digits plus sign are as follows
Ln +l 4 65539 Ln (modulo 231)
M1 +1 a 33554433 Mn (modulo 231)
- Kn +l 0 362436060 Kn (modulo 231
The initial values of L, M, and K are positive integer "seeds"
independently generated as a part of the Jury Selection Process
5 Presiding Judge
The District Judge who shall act as the Presiding Judge for
Jury Selection shall be rotated annually, with the Judge of 85th
District Court acting as the Presiding Judge on odd - numbered years,
and the Judge of the 272nd District Court acting as the Presiding
Judge on even - numbered years The Presiding Judge shall have such
drties and authority as herein provided, and also such authority
as provided in Articles 2094 to 2103 inclusive, Vernon's Texas
Civil Statutes, except as modified by this order under authority
of 2100a, Vernon's Texas Civil Statutes The Presiding Judge may
from time to time delegate his authority temporarily to the other
District Judge
VoLLO PAGE /
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VOL a.rAlerL& ,
6• Processing the Prospective Juror List
From time to time, as needed during the year, the Presiding
Judge (or his designate), the Clerk (or his designate), and the
Sheriff of Brazos County (or his designate), shall assemble for
the purpose of activating the computer juror selection program,
and thereby produce a List of Prospective Jurors A unique security
code shall be issued to each of the above named officers and
protected by him /her to insure the integrity of the juror selection
process The program cannot be activated on the computer unless
all three security codes are properly entered, as herein set forth
The process for activating the juror selection program is
described as follows The Operator of the computer types in a
predetermined "call -up" number which identifies with the Juror
Selection System for Brazos County, Texas This will cause Screen
Cpl to appear on the computer terminal A detailed description of
Screen #1 is found in Figure 1 Screen #1 is for the purpose of
entering the security codes of the three officers mentioned above
These codes will not be shown on the picture tube In the event
that a wrong code has been entered, the computer will notify the
Operator and allow entry of the correct code After the correct
entry of all three codes, the system will "unlock" and a different
screen will appear, that being Screen #2 A detailed description
of Screen #2 is found in Figure 2 This Screen requires the
Operator to enter the "seed" numbers and the number of jurors to
be selected, as well as the beginning juror number A note will
then appear at the bottom of the picture tube (Screen #2), reminding
the Operator to have the proper form inserted in the printer prior
to entry of this Screen This is necessary so that the,list
will be printed on the proper form From this point, juror
selection is system - dependent until completion of selection Upon
completion, the printer will go to the top of the form and totals
will be printed The printer will stop automatically at the end
of the job
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. 7 Selection of Jurors for Particular Weeks \
Once the Prospective Juror List has been printed by the above
described process, Western Data Services, Inc will address a juror
summons form (Figure 3) to each person on the Prospective
Juror List. At the direction of the Presiding Judge, the Jury
Clerk will mail out by First Class Mail such number of the data
mailers as is necessary to insure a sufficient number of jurors to
meet the demands of the various courts using this service At
least ten (10) days prior to the date such persons are to begin
such jury service. a true and complete written list showing the
names and addresses of the persons summoned to begin jury service
on a particular date shall be filed of record with the County
Clerk
8 Postponed Jurors
The names of persons previously called for jury service whose
service has been postponed to a later date, shall be added by the
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Jury Clerk and /or Court Bailiff, to the list of persons to be
called at such later date, and such completed list shall be filed
with the County Clerk not later than ten (10) days before such
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' date
9 Summoning Jurors
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The Jury Clerk and /or Court Bailiff shall summon by First Class
Mail for the dates designated all persons so listed to be called
for jury service on such dates
10 Additional Jurors
Whenever the Presiding Judge determines that the number of
Jurors previously selected for any designated date is insufficient,
he shall direct the Clerk to prepare a supplemental list containing
a specified number of persons to be called for jury service in
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addition to those previously selected Such additional persons
shall be selected, listed and summoned in the same manner as those
previously selected '
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11. Supervision by Presiding Judge
The Presiding Judge or any other Judge of a court of record
who is presiding over a jury trial during the week shall have
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supervision and control over the general panel of persons called
for jury service. He shall cause all persons selected, summoned
and appearing for jury service as above provided to be sworn and
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interrogated concerning their qualifications as provided by law,
shall pass -on their qualifications and excuses, shall give them
such instructions as may be required or appropriate before they
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are assigned to any particular court for duty, and shall cause ,
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them to be sworn to make true answers to all questions put to them i
on voir dire concerning their qualifications to serve as jurors
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in any particular case
12 Jurors Used Interchangeably
The jurors so selected, qualified, instructed and sworn shall
constitute a general panel for the week for service as jurors in
all District, County Court at Law, and Justice Courts in Brazos
County, Texas, and shall be used interchangeably in all of said
Courts The Court Bailiff, acting under instructions of the
Presiding Judge, shall assign such jurors out in panels to the
different courts as requested by the Judges of said Courts
13. Amendments
This plan may be amended by the Commissioners Court of Brazos
County, Texas, upon recommendation of the District Judges of Brazos
County, Texas
14 Effective Date
This plan upon adoption shall become effective on the approval
of the Brazos County Commissioners Court
This plan was considered by the Commissioners Court of Brazos County,
Texas, on the 22 day of August 1980, and is hereby approved
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,1. t' 1 ►, TIITnC +'T FOR fIR,170S COL';:TY FOR YFAR 1980 <
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On t++, s the _22 (lay of Au &ust, _1980 _ at a Special —_S" 4t011
of Coo t t the fol lor.inF rr- tlpnt,
R J Holmgreen COUNTY I(idpe
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Bill J - Cooley ONI R% PRF(,T I!1
Walter Wilcox l (� ?t"IISSTn"IFkS PREC1 #2
H L _ Car &ill i 0, ^tISSIONER PRiCT III ,
- W A_ Stasny - C0'V•il_SSI()NFR FRECT r, 4
Frank Boriskie COtINTY C1 rRK
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'I,e (L .lnwinn pror,', dtnga vete had
III AT -hf 'A-), on Au_gust_22 1930_ the court henrd and
I,1 , o%t d n bminet iwt ndmrnt for the venr 1980 for Brazos County
n+ .nerA n(y cyrenditure is necessnrv, dne tc ),rave public necessity
t (N +1, et + n , tiol and -nforset-n conditions whit'r could n )t be reA• :onnbly includes
ti t I rr1l,lnr,1 t.udre r for _1980 adopred October 22 , 1979_ —�
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authorised Fncr. +ae
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Car Allowance #23-073-633
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Equipment_ #23- 073 -716
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VOL..,
The foregoing minutes have beer
open Court this the R-49- day of -4
Brazos County, Texas
R J mgreen
County Judge
Walter Wilcox
Commissioner, Precinct 2
Air, JILOZ-
asny
Commissioner, Preci ct 4
Offig
Commissioner, Prec nct 3
n I-IM% � n
r•ranK borisxi
County Clerk
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