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Home My WebLink About1979-09-14-1000AM-SpecialVOL O PAGE C COMMISSIONERS' COURT SPECIAL MEETING SEPTEMBER 14, 1979 q1 A special meeting of the Commissioners' Court of Brazos County, Texas, was held in the Commissioners' Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at ~I 110 00 A M on Friday, September 14, 1979 for the purpose of hearing a report and recommendations of the Brazos County Recreational Facilities Advisory Committee, with the follow- ing members of the Court present R. J. Holmgreen, County Judge, presiding Bill J Cooley, Commissioner of Precinct 1, Walter Wilcox, Commissioner of Precinct 2, H L Cargill, Commissioner of Precinct 3, W. A. Stasny, Commissioner of Precinct 4 The following citizens and officials were in attendance I John Morris The Eagle Claude E Mounce Committee member Linda Pringle Committee member Clara Mounce Committee member Anne Bell Committee member Tina Watkins Committee member Susan Whitehouse Citizen Sx Nancy Crouch Committee member Jimmy Nuche Citizen 1 Sammy Catalina Citizen Judith Rychlik Committee member George P Blevins Committee member Gordy Poole KBTX-TV Pat Edmondson WTAW-Radio n Jena Shafai Citizen i Phyllis Dozier Director, Brazos Center James Smith KAMU-TV Lee A Lorkin I KAMU-TV Jean Henkhaus Citizen Bruce Kates KBTX-TV Don Ladewig Committee member D. A Anderson Citizen i The County Judge opened the meeting and thanked the •h ,committee for its time ~ and effort and turned the meeting over , l to Don Ladewig, Chairman of the committee. I Don Ladewig thanked the Court for their time in scheduling A special meeting for the presentation and called on the L 1 i , • • ~ ~ .ts, 1 .~r~^pr•~vBC.' Tr~~•~--~•--~ ~,•:w.~i',T",~-,---r- ~----rq}t~r~ r -•1- r ~ '^sFT-'"7"'_ ~ '^"P"1T'r'"" s r I 1 ! r ~Y1 ~ ~ r ~ • r t~ 1 I J~f~rW ri ~ ~1 ' Y r err L rll L r ,l nF ..r~4.~ ~F irv r. .,r-.~r•+~^e-a.~-{.-' t ~ .-.-~,r:,,-+•-., frh ~ It 1 1 rl 1'1 ,t I r , t ` tt ' { ~ 7 1y r h~ I I 1 , tT.,t ` ~ k~ i h ♦ti vitvl.. ......Zw.r.t `.r`at.L~.w...L1~n.. ir:.Ix,...L.rf. +l~.++ ..-.t~.tr.w.. swd+-..l .f r( ~.~t t ~.,y~..aw .t t,. r'a. ~ ' ' , 4 COMMISSIONERS' COURT MEETING - SEPTEMBER 14, 1979 CONTINUED , I 1 t r t , t~ chairmen of the sub-committee for their reports. t 7 l l 1 John Richards, chairman of the Rules and Regulations Committee, briefly explained the rules and regulations stating that they were based on the ones in use at the Brazos Center, Judy Rychlik, chairman of the Finanace and Budget Committee, reported on the proposed fees to be charged and the free time t usage that would be scheduled by the Director. She further reported on the following recommended improvements to be con- sidered over the next five years 1 Restrooms, offices, ticket office and concession building 2. Striping and numbering of seating on bleachers. 3. Parking and access 4. Additional bleachers added at the arean and pavilion. S. Study improvements to the metal building. 6. Lighting and security, 7. Sign for the facilities. Mrs. Rychlik proposed the possibility of a percentage of the revenue be used for capitol improvements and stated that her committee would like the opportunity to study in depth the means and ways of raising money for the improvements, Don Ladewig suggested the implementation of the rules,an fees with the understanding that they could be amended after some use if it was determined necessary. That the committee would continue to help in any way they could Commissioner Wilcox thanked the committee for their time and effort t The County Judge commended the committee for their efforts ,r t and advised the committee that they were not dismissed but would be expected to meet and work with the Director if nec- essary. r Commissioner Wilcox moved to accept the report and to r v r ti I I i ~ t 11 1 r 5 w nr'-,t-y1-"{ T~^'~~PTTTij +,K~c -,~.m~.•.5 r----^--..^.'.-z--•-••--•--"^--.-,.-.wr+.- 4r ~~.-.-*-zr-~_,d-••--.- _.....-r..r ± ~,~.-n ..,.1lrh+~ 'tu:..Ss_-_! .._a.~=1t ~-:....+lr_L . . 4~F-~ x.. - - ~ y..t.._..._.~....i._...r....,..4..s_.....sva..+.. u... ..~,...._.J,.. COMMISSIONERS' COURT MEETING - SEPTEMBER 14, 1979 CONTINUED I VO L 0 PAGIEJAk implement the recommended Rules. Regulations and Fees effec- tive October 1, 1979. The motion was seconded by,Commissioner y Cooley and carried unanimously. A copy of such rules and fees are attached to and made a part of these minutes There being no further business, the Court adjourned. 1 M 1 1 l AI 1 1 Sn r I ,c t 1 1 t ♦ ~ i 1t~ K~r t 5 , i I I t~ , ,1 _.1 ♦ _ •-'^',r ~r~-•--~rr '7-•-~ yr h•_' i ~ '^"r..+~ a L ~ i -r ; ,-r ^~+-rr . ~ - -S T*.-i.+••~.... 'xm-•~-s.-fit-.., - •r•. ; ~ ` -o--~ ti t ~ a ! A t 1~ r r 1 1 A . r ' ~ l r 'l~ •~GCr•~ --•-~N~r~ _ 1 a•gf fir,, 1 r 1 ~ ' ~r^. ti i "^FT'~t_ -~4 ^''•'.~•'r r 4 a . ~ , 1 s, n v:t. e. 4z. Y r 1 Jj - I II r,l, M Il' ~ _ _r, ,i}.Lriti..f.u'.d.L.. ~ '1, .LM..u, ' ~ _ ► o4e. .w b y r,~il►..au r n° ' ~ rilweai., / . i " ~ ~ .,w,~l; ` t kA.° n. 11Y...~.",.h R{~:..1 ~ , I i r t .3 , H ` t ~ t r r , , . 6 1 , V I I I,.tLr'' 1{, ° 1 1 n ~ ' I ` ' r I 1 .r Y / ! ~ IL+ , _ e q..--'~- ...+..,...+~..,,+.«~L ~...y .'~..,.....N n «......-T.-.~.•-T..n 4+..,.•,~._ ~1 f. _.r,M _..._a. r-- , ........~_L ~ .T .~.1.~.. 7 ' 1 1 'I I 1 1 t , 1' r , `'I r I r I I , l + I i , I I ' REGULATIONS FOR USE OF THE ' BRAZOS COUNTY LIVESTOCK PAVILION AND RODEO ARENA ' The following regulations, adopted by the Commiasloners' Court of Brazos County, Texas, govern the schedwing, rental, And fees foi the use of the Brazos Livestock Pavilion, Rodeo Arena, adjacent grounds and buildings owned by Brazos County, Texas Section 1 Definitions t I +r .s, r , , l I 1~ y 1 1 "Commissioners' Court" means the Commiss loners' Court of Brazos County, Texas U 1 2 "Pavilion" means Brazos Livestock Pavilion, Rodeo Arena, adjacent grounds and buildings owned by Brazos 11 - County, Texas P t r I, I ~ I M ,1 3 ! 0 A "pirector" means the Director of Brazos County Recreational Facilities, employed by the Commissioners' i I " " Court of Brazos County, Texas ~l 1II' 14 I ry l f: t1111 , ' "ABC" means the Texas Alcoholic Beverage Commission I It I i' ~ , 0 , I l! % I 1 J I I I I 1r t ~2 t 1 6 XA,, it , I "User" moans any person, firm or organization who makes use of the Pavilion facilities. I ,lr 1 6 oa n + al, "Annual" means once yearly ' 1 7 "Regular' means at repeated aimllar Intervals „ I, r I, y J r r , ' _ , , , 1 t 1,1" 1Z , ~1 ( ' it Section 2 Written Agreements Required 21 With the exception of 'designated public time," all persons, firmst or corporations shall execute a written ' s agreement for use of any space or facility e I } lb , 22 The type of agreement required shall be at the discretion of the Director (IrIIVN, A 2 3 , 4, I 7 I II ,~CrI (,l All contract agreements will be made at The Brazos Center J ~ t Section 3 f Classifications of Use 3 1 } „ Events shall be classified as either commercial non-commercial, or public, regardless of the classification of I 1 l * ilF" tl the User A different rental rate shall be charged depending upon such classification L(j ' 32 The duration of the proposed use shall determine the amount of fue required, as hereinafter provided Section 4, Booking Required 4 1 Annual events may be scheduled 1 year In advance 42 User groups which expect to attract more than fifty Individuals or roqulre the payment of more than $50 In fees must execute the necessary contract no later than 2 weeks prior to the beginning of the event I!i 43 t User groups which contemplate using any facility on multiple days, are encouraged to execute the required ) agreement as much in advance as possible, to assure use of the facilities $ 4 Publio use perlpds will be rejularly scheduled at which time any approved group or Individual by prior r , nblllli Allan 1"A f ka 111P PAY'IUen Al nfJ chalp 111m pglleg% will bg W1W W eJR[leellallm Ne le faer@ ~ bAblisivd Ilsd blF lliciblilbht Mbilibl' 45 Ali scheduling wlll be done ai The Brazos Ceniet t1 y I, Section Fees 1 fit 51 f' r , jib?- 3 All fees for use of the Pavilion are set by the Commissioners Court and are subject to change from time to time I 5 2 I In the event of an increase in fees by the Commiasloners' Court, all contracts executed prior to the adoption of ' such Increase will be honored , 5 3 I At the discretion of the Director, where admission Is by admission fee, User may be required to pay up to ten percent t10%) of the admission price, may be required to pay the regular established fees, or a combination thereof t r 5 4 t!4 At the discretion of the Director, the User may be required to pay, In addition to all other fees, a percentage of gross receipts from the sale of food and beverage, not to exceed ten percent (10%) of such gross receipts i ~1 155 At the discretion of the Director, fees for extensive or consecutive usage may be adjusted I ' Section 8 Payment of Fees 8 1 Fees of lose than $50 must be paid at the time of execution of the required agreement it I , t'r<, 6 2 t ` i ' Unless otherwise approved by the Director, fees In excess of $50 shall be oald as follows ` S a) Required damage/clean up deposit shall be paid at the time of execution of the necessary agreement ' I r"''"I'v 2 b) Usage fees shall be paid In full prior to the beginning of the Users event ri 6 3 All Jeos are to be paid at The Brazos Center I r i t 4 Section 7. Required Security ~ { 7 1 At any event where alcohol Is served OR at any event attracting more than 300 people, the User shall employ ' io uniformed ceitlfied peace officers to be present during the entire event This requirement may only be ' t waived by the Director In writing In advance of the beginning of the event 7 2 The number of peace officers to be employed by User are defined In the scale accompanying these regulations, 7 3 Instructions for obtaining peace officers are avallable in the Brazos Center office t1 7 4 r t Any User who expects participants who are under the age of 18 years shall furnish the Dlrectorwith the names j' of all chaperones prior to the beginning of the event The number of chaperones required will be determined by f , r the Director t r ~ I ' ~ ii M1 7 . t , L o(/) AQM t I- ! h rW t ~ I t I I ! I - ' 'fir' i«~ ~w _ -.-..+w-,-+.-~- ! . ~ , r ^r~ tr , r r ~'1 A c l E o I , y n~ 1 1 1 Q F l i Section S Personal Property r ql 81 In the event that the Pavilion does not have adequate equipment suitable to the proposed use, such personal property shall be rented at the Users expense Brazos County shall not be In any manner responsible for such personal property as may be rented by User t 82 Users shall bo responsible for all damage to the Pavilions personal property ° Section 9 Damage/Clean-up Deposits 91 A damage/clean up deposit may be required of any User which sponsors any event. y 02 1 The amount of damage/clean up deposit shall be determined by the Director at the time of execution of the required agreement as determined In the scale accompanying these regulations 93 The damage/clean up deposit shall be used by the Pavilion to restore, repair, replace or In payment for any property of the Pavilion which Is damaged, destroyed, or Improperly used by User or any participant at the r ' ` event sponsored by User The unused portion of such deposit will be refunded to User after the expiration of t ten days after the event, provided, however, that the deposit may be held for a longer period of time, at the Dlrectora discretion, If the extent of damages has not been fully determined 94 In the event that the total damages caused by User or any participant at User's event exceeds the amount of the damage deposit, User agrees to pay the deficiency Pavilion will render a statement of damages to User and , User agrees to pay the deficiency within 5 days of the date of such statement f Section 10 Clean up t , 101 All Users shall return the facilities In the same condition as when received, except that the Pavilion will provide normal dirt maintenance and clean up services Users shall be responsible for disposing of eating utensils, beverage containers, animal waste and all other disposable materials used in conjunction with any event v, Section 11 Nonconforming Events 11 1 Events not conforming to accepted community standards or any event that has been scheduled due to untrue , or misleading Information provided by the User shall be rejected or cancelled Any such rejectlon or cancellation shall be at the discretion of the Brazos County Advisory to The Brazos Center and Pavilion c Facilities Committee Section 12. Concessions f 121 The Director reserves the right to regulate the sale of any beverage, food, souvenir, or other merchandise on the premises 122 Concession rights may be granted In the written agreement with the User Section 13. Catering , 131 Catered events must have approval of the Director , a Section 14 Alcoholic Beverages ' I 1 141 Events which Include the serving of alcoholic beverages shall be conducted under the laws of the State of Texas and rules and regulations of the ABC Users are required to contact the ABC for Information regarding such rules and regulations r s 142 At any event at which a license Is required for the serving of alcoholic beverages, such license shall battled with r the Director at least 48 hours prior to the beginning of the event , s r ~ I Section 15 Regular Users 15,1 „ Annual events may be scheduled one year In advance 152 Other regularly scheduled events may be scheduled 6 months In advance' t 153 Fees payable by regular Users shall be payable prior to each use In accordance with the regulation horeinabove set forth 154 In the event of scheduling conflicts or upon occasions when a more extensive use of the facilities can be , scheduled, the Director reserves the right to give any regular User30 days notification of cancellation and fully refund any fees paid by such User for the cancelled event r I Section 18 Cancellations , 161 Any Uses cancelling an event more than 30 days prior to the beginning of such event shall be entitled to a full 7 ' refund of any fees paid 162 Any User cancelling an event more than 7 days prior to the beginning of such event but less than 30 days prior thereto, shall be entitled to a refund of one half of the amount of fees paid 163 Any User cancelling an event less than 7 days prior to the beginning of such event at ill be entitled too refund of + ( ' fees paid only In the event that such space as was reserved by the User is utilized by another User and the full fee paid thorefor , + 1 ~ { Iltr 1 r , , i fr 1 s 1 J, l ~ , , P ~ ~ < , r < F J J7 f 1 ~ ~ 1 1 r 1 1 4 ' tl y r t Y,J J w'~;'1'-T r-y. ,r~^^.w ~r' ~-„^--,~,-m.-~4-^-'.~•F~'T7~ i""Y ~i._-. . ~ d ! r Al_ ~1 f, e.u ryr~ yS i~_ ~r+ 4}''S «.:+1~e r _ .~rw..__ in+.« a~ x--=„ury Ram rau~i Per , ti < ° d "..aCf53,~t+tuvA+r j-r' '~LV+G~k9r~.ei+y su'.r.r-.-.w.n.•L,.,.:~' F. tt♦ , ~ 1 , r ' f P ~ ~ 4 1 ~ r ~ Jt . r ' M ' lj I , ws _.>_.t ~~lk J-...~_~ ' wrr.•+ . ~ _.L.~_ ~.ddPtC:•.~ jJ_er aa. ~ ~ ] --t, - I / ,1 i l , , rd Y. P ' t' 1+ 1 .f r, ~ a er I' , t P r { i j , Y •Jr +H7t , ._.H~ ,.n-....,+aw.~ t 1++..s•i-+~a ~ n r .L~1rr+. .tJI.S.~:. ~e~ f ~ . y. a ~~•k , t 'rr t t , , "Z ~ ,,r~~...r3:v+~+.>>~l:~syL.Na✓~`-LYL..+a.l a 7 'r , ,`at ' ,u Sri ~r4 + '!E 1 , it ~ + nr, .r:t,1- tv ~A~i~_i r7~ ~^r~, ` , E ` Events ~ f ' h 7i,rl j IJ y ' f ` ' , r r t Including Alcoholic Beverages ' f r Y t 1 1 No. of People No, of Officers Required ' 0 400 - 700 3 700 - 1,000' 4 Over 1,000 t' y By prior agreement between t Pavilion and lessee Events Not Including Alcoholic Beverages No of People No of Officers Required 1 ~ + J1 300 - 500 2 " 500 - 700 3 ` 700 - 1,000 4 , Over 1,000 By prior agreement between Pavilion and lessee t I t 1 7k * ~k ~t ok ~k ~t ~►e ~t tk ~k 7k * * * * * * * * * * * * * * * de 7k MIK CLE N-UP LEPOSIT PEQUIRWEM .f i ' r 1♦f ' I 1 T , t , E ,t a NLMM OF PARTICIPANTS 0 - 300 300 - 500 500 and Over BASIC EEPOSIT 50 100 150 If food is served add 50 100 150 IF-alcoholic isserved adde 50 100 150 For special activities a 50 100 150 150 300 450 E r r Y i r t po ' I , 1 ` , ' 'Ar ' A! tr / 4 t1 r 0 P , t t , 1 r 1 ~ rl I ~ 't r t f + j 4~1 y ,f t , , o f , ~ 1 r y ~ + ' A ' ' ! ' f til r t ~ f , l ' 14 r Y 1~ 11 ~ 1 li'+, VOILJ~PACC,34-3 + ' j 1 ~ j t j 1„} I J i f 1 r ~ r+ L N' ~ tl r ' 1 r 1 / l 1 } r j I ~ ' r 1 ' ' ' ! ~ P ~ + 1 1 t ' , i , r , ~ ~ ~ Y ] , 14 f , ~ ....,^-r•i ,rT 1_ '^.~~yi ~r^'t7 C, ji 1T I J W r ~ n t .-P..r, f.,~•,f~' T . I ~-.~7 ~ ,.~W ~ Y t ~ Y -I b ~ T•C~ ~ ~j •="J'f l , "f t ~ r• r 1 7 ' 5 r t 6l'(''if r%1 rti F its n.rr~tat^r~w ~i_ „ . f `f n S1f`^yT'^'1w.rM,.. qU ✓k) A'1 1~''i vf~..+. I .Sr ' i~wfil^ taL AA w,'1s a n I.-'Dr r °t+ t ~i 1 + w " rWr Lis w vv ~11 1 t ` + 1 + 5 I f ~►GL a.PAGW.A-4-* { ' 1 r + f` 1 I i ) } The fie schedule for activities at the Pavilion Facilities was', r r, set at the following scale ti PRICE PER DAY PRICE PER DAY FACILITY NON-COMMERCIAL COMMERCIAL $75 $150 'r Pavilion 75 150 r Arena 25 50 Tin building 150 300 For all facilities % I I i5 P s r s , y~ ' 1 t , r 4 y, JI'+ I J,~ f i , t f + J A 1 I + ` v , 7 77 r ~ ti , I t ) +i • w ! +4^w +rY i +r'! r ~,PIMfM^~'~ N 1~'*f M✓~, /"~,'M~~~1 !a / ~,1~IM1 v7 - 1 .~^PY""w~~r JR'r Y 1 CI ' )Y r , ' 1 J 1 +I I OMffli" V j .+T' I ~ " "+7a ~'W("ry-, •~[.Y~"~7_ ; ~C Ts ~r •T-. 1 , J re ~ TC'~r-s~--Y SV-~~' r^^• l ~ ,v+v-~ ! f~ y 7 ~ 'ir C 1 ~r lti ~ , * 1 ' tI ' 1" ~ R ~ N`7/s+♦~,, ~♦yy, • _ _ . L - t<l r1s~ Y..1N~3 1 L 1 +411 +Y - ' , ,I t ,Lt~~.r.~i~_v..A. u4(~ Way YYi ~"'4 1 1 ~ t VYI ~ Y' Il , r , ~ r r ~ 1 f J ._A , ♦r 'l 41,1r1d-yr~i L r~t ~ 1 tl ` ~ , r , 0 d ~ ♦ ° r t ` °7 + 1. r tl ! py 1 ♦ ' L 1 ' t + ' S ` 1 t / X + ~ I , y' f 1 r d+ ' r ' 'I ~ ` + ; ~ i • , t ` ...i ~ +y r. i i,.+ wI ~ _ ~ s.~ ~ - a7 ~t :'sa.rr rCulO.L:_.• - - , ~ ~ f - , 4....:..:,.1 . - ~ _ ,_,r,.;~~L,4~.--_ y ,u..a..~_ 1 , + ` r 1 1 11 f° hi I t r , , `;t+rt fsl~ 'IV{ `r 7 J n r i. 1• t t 1 ` The foregoing minutes have been examined and (approved in I 1 op&n Court this the 8th dray of October 19 79, in Bryan , ♦ 1 1 Braaos County, Texas r , X I R. J. Holmgreer County Judge I I , " it lL'L^~ LOX Commissioner, Precinct 2 , tl, 1 '4" r!-0:2~ Bill J Cooley Commissioner, Precinct 1 I A4LL asny Commissioner, Pr cinct 4 r, 1 r 1 , C Cargill Commissioner, Precinct 3 rranK norlsKle County Clerk l r 1 t e r ' t y , I I~ t , 1 t 4 a II 1 , t 4 t 1 t r I ' I r ~ , y • t , 1 ~ r ~ , t 1 1 t I ' to , r 1 l i ` , Il, 1 { ~ I ' ' \ / 1 ~ t I r a , I P + r 1, , t1J + i ' 1 1 ` I r/ , n7 1 I 1 ,1 0 , ' , 1 I { 1 ,I rl 5," ' ~ l~ ~ 5 r+ ~ r ~ ' It I 1 r y 1 \ 4 t' k f h . 1 1 1 I ' ~ 1 1 ' t , r , i Y I v\ +<1~ It " 1 f J r t v , r , f tle,5 n 5 11 L ! ,r 1 r Ir I , ~ ; , r r, l r I t , I I `~t r ' ' 1 ln ? p.--mn-,- ~)Y-vT -T 1-r,rr,P>,,., S _T ~ ,••T ~-e.... R _ ,.m.,- ,...,r- Tt,. " ,...-..t n , -,'---r- c ; 7 Il I + 4 ' ~t I , 1 ' r + 1d 1 ~ r + 1 { , p l , ,tN , 1h wt Al I k ' w I