HomeMy WebLinkAbout1979-01-22-1000AM-SpecialVO. O PAGE)
COMMISSIONERS' COURT
SPECIAL MEETING
JANUARY 22, 1979
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A meeting of the Commissioners' Court of Brazos County,
Texas,was held in the Commissioners' Courtroom in the Courthouse
in Bryan, Brazos County, Texas, beginning at 10:00 A.M. on
Monday, January 22, 1979, with the following members of the
Court present:
R. J. Holmgreen, County Judge, presiding; 1
Bill J. Cooley, Commissioner of Precinct 1;
Walter Wilcox, Commissioner of Precinct 2;
H. L. Cargill, Commissioner of Precinct 3; 1
W. A. Stasny, Commissioner of Precinct 4. j
The following Citizens and Officials were in attendance:
Joseph A. Elliott - GALINDO ENGINEERS
James Garon - GALINDO ENGINEERS
Mary Nichols - COUNTY AUDITOR
John Godfrey - PROBATION OFFICER
Phyllis Dozier - DIRECTOR OF BRA20S CENTER
John M. Barron, Jr. - COUNTY ATTORNEY
Bobby H. Yeager - SHERIFF
John Morris - THE EAGLE
Jack Hodges - KBTX - TV
Kenneth R. Harvey - WTAW - RADIO
James M. Smith - KAMU - TV- FM
The first matter to be considered by the Court was a proposal
for a Consultant for the Court. All members of the Court being
familiar with the conditions of the proposal and on recommendation
by Judge Holmgreen that the proposal be accepted, Commissioner
Cooley moved that the Court accept the proposal of William R. Vance,
the former County Judge for Brazos County. The Motion was
seconded by Commissioner Cargill and carried unanimously. Consultant
to invoice Brazos County $500.00 per month as a basic fee and on
matters requiring an extraordinary amount of time spent in
litigation, Brazos County would be billed at Mr. Vance's regular
billing rate.
Next to be considered were the Regulations for the Brazos
Center and Job Description for the Building Supervisor. After a
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{ COMMISSIONERS' COURT MEETING - JANUARY 22, 1979, CONTINUED 2
A discussion of the Regulations, Commissioner Cooley moped that
the Court approve the Regulations. The Motion was seconded by
Commissioner Wilcox and carried unanimously. Commissioner Wilcox
moved for the approval of the fob description and authorized
Mrs. Dozier to advertise for applicants to fill the position.
The Motion was seconded by Commissioner Cargill and carried
unanimously. A copy of the Regulations for the Brazos Center is
attached to and made a part of these minutes.
The Court next considered bids for the purchase of two
vehicles for the Sheriff's Department. The bids were requested
and received from the following dealerships:
Halsell Motor Company - $6,648.00, Police Package
Tom Light Chevorlet - $6,720.53
Ted Wilkinson - $6,830.00 Police Package
Ford - $7,057.00
After reviewing the bids and discussion, Commissioner Cooley
moved to accept the low bid of Halsell Motor Company for the
purchase of two vehicles provided this is in agreement with the
County Auditor to cover the advertisement for bids run in the
newspaper. Commissioner Stasny seconded the Motion and it carried
unanimously.
On Motion by Commissioner Wilcox, seconded by Commissioner
Cargill, the Court unanimously voted to pay $1,687.40 to the
City of College Station and $18150.17 to the City of Bryan for
fire calls made for the month of December, 1978.
On Motion by Commissioner Cooley, seconded by Commissioner
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Wilcox, the Court unanimously voted to approve the following
Requests for Change in Status of Employees:
Joe Garcia, Janitorial
Jim Willie Johnson, Janitorial
Jessie Saragosa, Janitorial
Johnnie Miranda, Janitorial
Anthony Walker, Janitorial
Pinkney Hall, Deputy Sheriff
Hope Braswell, Secretary-Brazos County Extension Office
Cindy D. Hale, Deputy Clerk-County Clerk's Office
Helen I. McNabb, Secretary-Brazos County Extension Office
Donna E. Ellison, Secretary-County Judge's Office
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COMMISSIONERS' COURT MEETING - JANUARY 221 19791 CONTINUED 3
The Court considered the following plat:
1. Preliminary Plat of WOODWAY SUBDIVISION in PRECINCT 4 and
extraterritoral jurisdiction. After discussion,
Commissioner Stasny moved to approve the Plat subject to
the following provisions:
(a) that the developer add the note that there would be
no, County maintenance of the right-of-way behind
the curb.
(b) filing of a bond for the completion of the roads.
The Motion was seconded by Commissioner Cargill.
Commissioners Stasny, Cargill and Cooley voted AYE and
Commissioner Wilcox voted NO and stated he would not
deviate from 60 foot right-of-way plus 16 foot utility
easement.
The Court next considered the following Claim for payment
as submitted by the County Auditor:
General Funds, Claims 128 through 211
On Motion by Commissioner Wilcox, seconded by Commissioner Cargill,
the Court unanimously voted to pay the Claim as submitted by the
County Auditor.
There being no further business, the Court adjourned.
The foregoing minutes were examined and approved in open
Court this the 12th day of February, 1979.
0~e . 0" j4L~4140.-~
R. J. o mgreen
County Judge
Walter Wilcox
Commissioner of Precinct 2
A. ~tasnyy
Commissioner of Wecinct 4
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Commiss o r of Precinct 1
4
L. Ca gill
Commissioner of Precinct 3
ATTZST:
Vank Boriskie
County Clerk
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REGULATIONS
THE BRAZOS CENTER
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The following regulations, adopted by the Commissioners'
Court of Brazos County, Texas, govern the scheduling, rental,
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and fees for the use of the Brazos Center, a multi-purpose
building and adjacent grounds owned by Brazos County, Texas.
Section 1. Definitions
1 1 "Commissioners' Court" means the Commissioners' Court
of Brazos County, Texas
1.2 "Center" means the Brazos Center, a multi-purpose
facility and the adjacent grounds, owned by Brazos
County, Texas.
1 3 "Director" means the Director of the Brazos Center,
employed by the Commissioners' Court of Brazos County,
Texas
1 4 "ABC" means the Texas Alcoholic Beverage Commission.
1 5 "Caterer" means any person, firm, or organization
who serves any food or beverage in the Center for
a fee.
1.6 "User" means any person, firm or organization who makes
use of the facilities of the Center.
Section 2. Written Agreements Required
2 1 No person, firm, or corporation shall use any space
or the facilities of the Brazos Center without executing
a written agreement
2.2 The type of agreement required shall be at the
discretion of the Director.
Section 3 Classifications of Use
3 1 Users shall be classified as either commercial or
noncommercial users A different rental rate shall
be charged depending upon such classification.
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3.2 The duration of the proposed use shall determine
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the amount of fee required, as hereinafter provided.
Section 4. Advance Booking Required l
4.1 The Center shall be available to all groups on a
first come, first serve basis.
4.2 User groups which expect to attract more than fifty
individuals or require the payment of more than $100 in
fees must execute the necessary contract no later than
two weeks prior to the beginning of the event.
4.3 User groups which contemplate using the facility for
more than six hours or on multiple days, are encouraged
to execute the required agreement as much in advance
as possible, to assure use of the Center.
Section 5. Payment of Fees
5.1 Fees of less than $100 must be paid at the time of
execution of the required agreement.
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5 2 Unless otherwise approved by the Director, fees in
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excess of $100 shall be paid as follows.
a. One-half (1/2) of the total fees shall be
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paid at the time of execution of the necessary
agreement.
b. The balance shall be paid in full prior to the ;
beginning of the User's event.
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Section 6. Fees
6.1 All fees for use of the Center in its facilities are
set by the Commissioners' Court and are subject to i.
change from time to time.
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6.2 In the event of an increase in fees by the Commissioners'
Court, all contracts executed prior to the adoption 4
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of such increase will be honored.
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6.3 At the discretion of the Director, where admission is
by admission fee, the Center may choose to receive up
to ten (10%) percent of the admission price, may
require payment of the regular established fees,
or a combination thereof.
6 4 At the discretion of the Director, the Center may
choose to require payment of, in addition to all other
fees, a percentage of gross receipts from the sale of
food and beverage, not to exceed ten (10%) percent of
such gross receipts
Section 7. Required Security `
7 1 At any event at which more than 100 people are
anticipated, the User shall employ peace officers
to be present during the entire event. This require-
ment may only be waived by the Center Director in
writing in advance of the beginning of the event.
7 2 The number of peace officers to be employed by User
shall be governed by the following table
EVENTS INCLUDING ALCOHOLIC BEVERAGES
No of People No of Officers Required
100 1
200 - 300 2
300 - 400 3
400 - 600 4
600 - 800 5
800 - 1,000 6
Over 1,000 By prior agree-
ment between Center and lessee
EVENTS NOT INCLUDING ALCOHOLIC BEVERAGES
No of People No. of Officers Required
200 1
200 - 400 2
400 - 700 3
700 - 1,000 4
Over 1,000 By prior agree-
ment between Center and lesse
7.3 Fee scales and instructions for obtaining peace officers
are available in tht- renter office.
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7.4 Any User who expects participants who are under the
age of 18 years shall furnish the Director with the
names of all chaperones prior to the beginning of
the event. The number of chaperones required will be
determined by the Director.
Section 8. Personal Property
8.1 Tables, chairs and certain other personal property
is owned by the Center and available to Users upon
payment of the necessary fee
8.2 Table and chair placement patterns are available
and should be agreed upon between the User and the
Director prior to the event
8.3 In the event that the Center does not have an
adequate number of tables, chairs, or other personal
property suitable to the proposed use, such personal
property shall be rented at the User's expense.
Brazos County shall not be in any manner responsible
for such personal property as may be rented by User.
8.4 Tables and chairs will be set up and taken down by
Center personnel and should not be handled by User.
8.5 Users shall be responsible for all damage to the
Center's personal property.
Section 9. Damage Deposits
9.1 A damage deposit may be required of any User which
sponsors any one of the following type events.
a. an event expectew to attract more than 100
people
b. any event at which food or any beverage is served.
c. any event which includes dancing.
d. any event featuring programs which includes or
produces phy:.ical activity.
e. any event deemed necessary by the Director.
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► 9.2 The amount of damage deposit shall be determined
by the Center Director at the time of execution
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of the required agreement.
9.3 The damage deposit shall be used by the Center to
repair, replace or in payment for any property of the
Center which is damaged or destroyed by User or any
participant at the event sponsored by User. The
unused portion of such deposit will be refunded to
User after the expiration of five days after the
event, provided, Lowever, that the deposit may be
held for a long period of time, at the Director's
discretion, if the extent of damages has not been
fully determined.
~-.4 In the event that the total damages caused by User
or any participant at User's event exceed the amount
of the damage deposit, tser agrees to pay the deficiency.
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Center will render a statement of damages to User and
User agrees to pay the deficiency within'S days of
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the date of such statement.
Section 10. Cleanup
10.1 All Users shall return the facilities in the same
condition as when received, except that the Center
will provide normal leanup services. Users shall
be responsible for disposing of eating utensils,
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beverage containers, and all other disposable materials
used in conjunction with any event.
Section 11. Nonconforming Events
11.1 Events not conforming to accepted community standards
or any event that has been scheduled due to untrue
or misleading information provided by the User shall
be rejected or cancelled. Any such rejection or
cancellation shall be at the sole discretion of the
Director.
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Section 12. Concessions
12.1 The Center reserves the sole and exclusive right to
regulate the scale of any beverage, food, souvenir. or
other merchandise on the Center premises.
12.2 Concession rights may be granted in the written agree-
meet with the User.
Section 13. Catering
13.1 No caterer shall serve any food or beverage in the
facilities of the Center without prior approval of
the Director.
13.2 An approved list of caterers shall be maintained by
the Director and will be available upon request.
Section 14. Alcoholic Beverages
14.1 Events which include the serving of alcoholic beverages
shall be conducted under the laws of the State of
Texas and rules and regulations of the ABC. Users are
encouraged to contact the ABC for information regarding
such requirements.
14.2 At any event at which a license is required for the
serving of alcoholic beverages, such license shall
be filed with the Director at least 48 hours prior to the
beginning of the event.
Section 15. Regular Users
15.1 An individual or organization may book a regularly
scheduled event for a period of time not to exceed
6 months. Any such booking may be extended at the
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discretion of the Director.
15.2 Fees payable by regular Users shall be payable prior
to each use in accordance with the regulation hereinabove
set forth.
15.3 In the event of scheduling conflicts or upon occasions
when a more extensive use of the facilities can be
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scheduled, the Center reserves the right to give
any regular User 30 days notification of cancellation
and fully refund any fees paid by such User for the
cancelled event.
Section 16. Cancellations
16.1 Any User cancelling an event more than 30 days prior
to the beginning of such event shall be entitled to a
full refund of any fees paid
16.2 Any User cancelling do event more than 7 days prior to
the beginning of such event but less than 30 days
prior thereto, shall be entitled to a refund of
one-half of the amount of fees paid,
16.3 Any User cancelling an event less than 7 days prior
to the beginning of such event shall be entitled to
a refund of fees paid only in the event that such
space as was reserved by the User is utilized by
another User and the full fee paid therefor.
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