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Home My WebLink About1949-04-21-0230PM-Special AFte4~ a, acme,what.extended ~d rather detail''discusSion,of'matters on which the . Court aM the Cowry Audtt~ ~[~ ~fferent viewa.,"C~tshto~r ~rterf/eld. offered ~e- fol'- lo~i~ motion: ~t tn view off the ~rh~oy 12stt~', and also fo~ a~ deoZared by tM Co~t~ ca~e of t~ ~quirema~s of t~ County Auditor that effective ~y 1, 19~, the Co~y employ a gemini ~o~01~ ag~t who wOUld be atatio~d at the Cowry ~o~, but ~o wOUld all p~aetn6 flor t~ entre ~unty, ~ao~udtn8 ~e o~tssion~s preoinots; that ~ be ~td a salty at the ~ta o~ ~40~00 ~r a~, on~-~lf from t~ R~d a~ ~ldse ~da~ ot~r 5ne-~lf from ~e ~eraZ ~d; a~ t~t he ~ p~oed ~er a ~m~y b~d tn ~ a~t of ~,000.00, oo~ttioned upon ~e ~al~l per~or~e of hts duties. ~e motion ~s saoonded by C~[ssioner ~lin ~d was adopCe~ by t~ aff~r~ttve votes of: Co~ssioners ~r~er~le~d ~d ~lta, and Cowry ~udse ~re; wi~ Co~tsstone~s . ~n and Conrad vottn8 ~'~e~eupoa t~ 'Co~t adjourned. 'Special ~eetlnh, Thursday, April 21, 19~9. The Comedssimera Court of Brazoa County, Tezaa, mgt in-special ,sessile'at ~ :~,) "., o'cl~k p. m., on Th~sd~, April ~, l~9. for the special p~pose or att~p~n6 to work ou ,, a phn or pur~a~n8 for the ~ty foll~n8 a ~er~oe of the tubers of the Cou~ ~eld, , '' ,; on April 16. The follo~dn8 were present: A. Si Were, County ~udge, preai~i~; .-, ,. Ray'nd A. Nol~n, Commissioner, Precinct No. 1; William A. ~o~rad, Commissioner, Precdnot No. ClX, ,e ~. Porterfleld, Ccmmise~oner, Precinct No,~ Newton Burltn, Commissioner, Precinct No. ~i a~d Art. 1658 A. B. Syptek, County Clerk. The County ~udge l~ld before the Court the following memorandum a~ fecundation: "Ap~I 21,'19~9, ,- CO~S~ON~ O0~T OF BR~ OO~Y~ ~R: ', '>.'. ,-;. .~ , , , ,,~ ..,V~,, As ~quested d~l~ ~e eonfereme of the flys ~ers of the Cm~ssl0ne~s C~ Saturd~, X~l 1~, 19~, I mint respeot~lly submit ~e foX.tag s~stlons ~d pl~a In the ho~ off rea~l~ ~'agrement by which ez~sttn8 o~vers[e~,upon ~soal may be el~l~ted pream~y and a~lded In the In t~ tlrst ~lace, It ap~s that p~a~s a~ ap~ov~e of'bills ~e~r are c~ered by ~ttcles 16~, 1659,,1660 and 16~1, of the. Revleed Clvt~ Statutes of Texas,,as amazed, a~ that ev~ thou~ there ~ ~ eertalnwa~emss ~ ~aps'ln- ~mpZete deta~ls ~ these artless, they ~ acne.siena the oon~roll&a~ law ~n the ~es end are he~th quoted ~s toll's: ' , , , , , 1~79 Bids for suppli?s ~[ ., t'. ,, . Special Meeting, Thursday, April 21, 1969 T--:~; .............. ,fj½~_ ~ ,: '. ,. Bids shall be asked for all supplies of stationery, books, blanks, records, and .,~ . ~ ,.- other supplies for the various officers for which the ccunty is required to pay, end g"-i~ ~1' ' ,,; :.~,,~,,,'the put.ese made from the lowest bidder, after fi ling said bid wi th the auditor for ~,~, ',,,~ Art. 1659 1680 Bids for material · ~ ,. . Supplies of every kind, road and bridge m~terial, or any other material, for the :~i ,; ~ "~ , , use of said county, or any of its officers, departments, or institutions must be pur- ,.~,~, ' ~, chased on competitive bids, the contract to be swarded to the party who, in the Judg- ,~: -i me.nt of the cozmissioners court, has submitted the lowest and best b~d. The county .?.~ , , auditor shell advertise for a period of t~o weeks in at least one daily newspaper, pub- ~.:, ' · ~.' , ltshed and circulated in the county, for such supplies and material according to spac- :'&~'~ " ' ' ~.L-' ificattons, ~lvtng in detail what ts needed. Such advertisements shall state where the' ,,,~: ,. :,, speciflcatton,s are to be found, and shall give the time and place for receiving such ;,...[ . - '~'.. bids. Ail such competitive bids shall be kept on file by the county auditor es e part :..~; ~' of the records of his office, and shall be subject to inspection by any one ~esiring to ,, see them. Copies of all bids received shall be furnished by the county auditor to the ~,~ - ", county Judge and to the commissioners court; and when the bids racaived are not satis- /!f~_.~,~...; :",~. ". ~: ~-~'-factory tothe said Judge or acuity com~Jlssioners, the auditor shell reject seld bids :" , and re-advertise for new bids. In.cases of emergency, purchases not in excess of one fifty dollars, my be made upon requisition to be approved by the com- .... ~ ,~ :- "~ hundred missioners and court, without advertising for competitive bids. Id.~ Acts 1921, p. 185. ,::.~i. ) ,, Art. 1660 1~81-2-3 Approval of claims ' ' All claims, bills and accounts against the county must be filed in am~le time for · No claim, bill or account shall be allowed or paid until it has been examined and " ' approved by the county auditor. The auditor shall examine the same and stamp his '~ ' approval thereon. If he deems it necessary, ell such accounts, bill or claims must -'~ i " , ' ",: be verified by affidavit touching the correctness of the same. The auditor is hereby "'.~ :" authorized to administer oaths for the purposes of this law. Acts 1905, p. 381. -J'~' , ' Art. 1661 1&84-5 Requisites of approval , He shall not audit or approve any such clai~ unless it has been contracted as pro- -,. , . 'vided by law, nor any account for the purchase of supplies or materials for the use of ~; ':~, - ; · said county' or any of its officers, unless, in addition to other requirements of law, "'?-~ ', ,'%, {'. there is attached thereto a requisition signed by the officer ordering same and approved ": ,,' : , by the counl~y Judge° 8std requisition must bo msde out and signed and approved In trip- ,~,; ' - , , licate by the said officers, the triplicate to remain with the officer desiring the pur- l ~'"2': chase, the duplicate to be filed with the county auditor, and the original to be de- ;~: , . '., livered to the pa rty from v/acm said purchase is to be mede before any purchase shall -:::~:.~ '; -'~,, be made. All warrants on the county treasurer, except warrants for Jury service, must ',.',~ be countersi~ned by the county auditor. Id ~'~-' ', In order tO follow the statutes as nearly as possible end st the same time achieve ,.,~. ~; economy and efficiency in the coquet of county business, [ believe the Court should adopt '~'~; t~ ' a plan of procedure cdnslsting of the ' wit'h present personml. 2. rollo~ the statutory plan of getting bids for supplies and materiels by periodic .' . newepeper advertistn~ or otherwise, which will be received by the ¢o~ty Auditor end trens- )~.j~7 'i .... mitted to. the Court and thereafter accepted on the basis of the lowest and best prices. V':,* ' 'i.:g ' 3. Spe'cial ~arts and replan~enta for motor graders, tractors, trucks and 'pickups ~,,j:~; ; : . must necessarily be purchased from the pecul~mr sources of sunply, for said equipment and :~.,, ,,, Oacessarily cannot be had upon open competitive bids. ,~:,.,~ , ', &. Devise 'and use a special purchase order whi~h.shoul'd be serially numbered and I?' made in t~plic~te and issued for emergency items and other purchases made from bids already ~ , , · ~ ~A ~ ~ -. , ~: . .. reoet~d by the 0ounty AuditOr and p[a'~ed before the Court. The origina~ copy of this order ~fl ,., should be delivered to the seller and the duplicate to the County AtAdi~or from which he can :,, r "~dlt the resultin6 account, end the triplicate should be retained by the person initiating · , ' the ~urchase. ', , . - ::~ I ~. one' bo mi~?,l~'t d~legate to act for him. ~ ; .... ~;[ ~' ' " ' · 6 All other county purchases' co'u~ be ~andled upon requisition, be approved by, ' ,', :..,~ ,.... ;;.-,. ~' . . . · ~ ~',. ~,.:' ':' '. .... : '" tho Cd~nty ~u~2e'in accordance with Article~ 1661, e's ~s now th'~ practice.for the central IJ ' ' ~ ' ' ] ' ~:' :'' ' '' ' :" ' ' ': ' ":'"''' ' ' ' '~ ' ' , ~ · ., ' ,j, ,, "~. ,'. . ,. ,. , .,''- ; , . : , ~ , , , -, ,, . . .:. ,: .. , ::' . : .. .- county offtoe~. ~ , Wltb s sd~cere en~ detemined ,eff~t on ~ pa~ of ell oo~e~ed, I ~ ~n~lnoed thet · p~n tn ~bs~t~el ~plla~e with the~ ~eat~one ~uld be P~ot~oeble,end et the t~ ef~clent a~ eoon~o~. very respeotfully subm~ltted, A. 8. Ware iA. S. Warel, ~;ounty ~udge, - ~er e~Gu~ d~s~on, ~ ms,leu du~ seoo~ed an~ ~ntmo~ly e~,. ~e Court ~ted to eceep~ ,nd ep~ve t~e f~e~oln~ plen enu to ~t It ~ In ~ora~y.wl~h the p~n J~ epprove~, t~ C~rt voted ~ni~usly Cowry A~I~ to adverse ~or ~ms ~.~r~a~s ~ ~pplles estimated ~o be ~ed~ by the ~ou~y fo~ the nex~ fo~ mont~, a~ If ~sslb~ to ha~ the resul~tn6 bids sldefe~ of the Court et 1ts nezt re~ler meetin~ on =o~ay, ~ey 9, 1949. T~ l~s u~n ~1~ ~ese ~ds a~ recessed ere as foll~s: Gasoll~; ~uor~ou~ oils; Tires end tubes; u~ b~dge l~r; uurbed wire; fu~o posts; NaI~; Feflci ng e~ples; Rei~ord ~ Steel; S~or ~e ~tterie s; Cede nt. In ~ew o~ the a4o~1o= ~ ~e ~o:ego~g p~n, the C~:t ?ote~ t~s ~uCI~ te~n ~ A~tl 11, 19~9, tn augho;lzln8 ~e e~1o~at o~ e ~urcbaa~6 eg~t ~o~ t~ C~nt~. The Uo~ the. pr~ueuu~ ~. o~, e=~=e en~ ~=~ss eo~ o~ the :etu;=s ~r~ sohool ~ectlons ~1~ on Sa~;~, April 2, 19~9, which hsd been t~d~e:ten~2 ~ltte~ ~rom tbs these results on April 11, 19~9. ~beae ~e~l re~ we~ ~m E~en ~4 SteeSe's m~on s~l districts en~ de~lo~4 tbs ~o~tng ad~tlo~l ~esul~ ~lch were of~tc~ll? ~o~d and de~ed by the C~ es e~ec~ng ertl2 t~ of the ~e~les who ~e;e be~g vote~ u~n as ~m~ of the Cou~t2 S~I B~: a~ Diet rio t Number e~' N~m~: 10, Kurten 18, 8teele's Store Whereupon the Court s~Journed. Co~ty, clerJr/~ Albert Paine, member of County Board from Com- missioners Precinct I~o. 2: 22 votes member or County-at-Large: 21 votes votes