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HomeMy WebLinkAbout2003-03-11-0900AM-RegularBRAZOS COUNTY BRYAN. TEXAS ajs e""I ; - -1 8= 51 NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT • THE COMMTSSIONERS COURT WILL MEET- IN REGULAR SESSION ON TUESDAY, MARCH 11, 2003 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 2C' STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Commissioner Jones. 2. Call for citizen input and/or concerns. Consider and take action on agenda items 3 - 18: 3. Approving and presenting a Proclamation for National Agriculture Week in Texas and in Brazos County. 4. Budget Amendment 02/03-18. 5. Payment of Claims. 6. Personnel Changes of Status. 7. Amendment 1 to the Cooperative Agreement with the Office of the Texas Attorney General to conform the contract to county's status as a non-subrecipient of Federal pass-through funds regarding Child Support. 8. Entering into an agreement with Employee Benefit Services for administrative services of the Health Insurance and Portability and Accountability Act and assessing an administrative fee to other agencies which are covered by the County's health insurance. 9. Amendment Number Ten to the Brazos County Employee Benefit Plan. Commissioners Court Meeting Agenda March 11, 2003 Page Two 10. Selecting additional candidates to serve on the 2003 County Salary Grievance Committee. 11. Request by Constable, Precinct 1, for authorization for clerk to work overtime hours using budgeted position funds. 12. Accepting a Domestic Preparedness Equipment Grant from the Texas Engineering - Extension Service and the Department of Justice for funds to purchase equipment for the Emergency Management Department, the Sheriffs Office and the Volunteer Fire - Departments for South Brazos County and Precincts 2, 3 and 4. 13. Selecting an architect to design a new courtroom and office space on the second floor of the Courthouse. 14. Approving a corrected Blanket Maintenance Agreement with Ikon for copiers. 15. Blanket Purchase Order for $1,000.00 to Lowe's for the Brazos Center. 16. Authorizing the Purchasing Department to advertise for Bid #2003-028 - County Depository. 17. Acceptance of Wickson Creek Special Utility District's cost estimate of $1,500.00 to relocate 2,100 feet of water line in the right-of-way of Zweifel Road to accommodate roadway improvements. Site is located in Precinct 2. 18. Request from Wickson Creek Special Utility District to construct a road bore for water line installation in the right-of-way of Grassbur Road. Site is located in Precinct 2. 19. Announcement of interest items and possible future agenda topics. 20. Agency/Board/Committee reports by Court members. 21. Call for citizen input and/or concerns. 22. Adjourn. The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements, call (979) 361-4102. _ 9-01 • COMMISSIONERS' COURT REGULAR MEETING MARCH 11, 2003 A regular meeting of the Commissioners' Court of Brazos u County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, March 11, 2003 with the following members of the Court present: Randy Sims, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Via Telephone; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Jones gave the invocation and led the pledge of allegiance. Under citizen input/and or concerns the following • individuals spoke: Dan Bates - questioned Commissioner Cauley's health again. He claimed that he had an Attorney General's opinion addressing communicable diseases and procedures to be followed. He claimed to have spoken to Commissioner Cauley about his illness and that he got a different story. He said that Commissioner Cauley has a moral responsibility to the citizens. He also spoke of a rumor that the Commissioner may be stepping down indicating that he was in agreement with that. VOL 41 PAGE a-o a- Commissioners Court meeting March 11, 2003 2 The County Judge read aloud a Proclamation designating the week of March 16 through 22, 2003 as "National Agriculture Week in Texas". On motion by Commissioner Jones, seconded by Commissioner Peters the Court moved to proclaim the week of March 16 through 22, 2003 as "National Agriculture Week in Texas" throughout Brazos County. The County Judge then presented the signed Proclamation to C. Jack Hunter, Brazos County Agriculture Extension Agent. The Court next considered Budget Amendment #02/03-18.1 through 18.5, which would reallocate funds for the 85th District Court, transfer funds from Contingency to Constable Precinct 3, and Justice of the Peace, Precinct 1 and set up accounting for a donation to Constable, Precinct 2. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20040064 through 20040275 On-motion by Commissioner Mallard, seconded by Commissioner Jones, the Court voted unanimously to approve the Claims as submitted. VOL 41 PAGE ;~-03 • Commissioners Court meeting March 11, 2003 3 The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the changes as submitted. The next matter for consideration was Amendment 1 to the Cooperative Agreement with the Office of the Texas • Attorney General to conform the contract to county's status as a non-sub-recipient of Federal pass-through funds concerning Child Support. On motion by the County Judge, seconded by Commissioner Mallard, the Court voted unanimously to approve Amendment 1. A copy is attached. The Court next considered entering into an agreement with Employee Benefit Services for administrative services of the Health Insurance and Portability and Accountability Act and assessing an administrative fee to other agencies that are covered by the County's health insurance. On motion by the County Judge, seconded by the Court voted unanimously to Mallard i i C , oner ss omm remove this item from the agenda. The Court next considered Amendment Number 10 to the Brazos County Employee Benefit Plan. Demetrios Basdekas chastised the Court for not increasing salaries at budget VOL 41 PAGE ;104 0 Commissioners' Court meeting March 11, 2003 4 because of the "total package" and now the Court is adding costs to the benefits. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to combine Amendment Number Ten with the previous amendments and incorporate them into a handbook for the employees. A copy is attached. The net matter before the Court was the selection of additional candidates to serve on the 2003 County salary Grievance Committee. On motion by the County Judge, seconded by Commissioner Jones, the Court voted unanimously to selected Kenneth Kevin Kotch and Betty Ann Richter to serve on the 2003 County salary Grievance Committee. The Court next considered a request by Constable, Precinct I, for authorization for clerk to work overtime hours using budgeted position funds. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the request. The next matter before the Court was the acceptance of a Domestic Preparedness Equipment Grant from the Texas Engineering Extension Service and the Department of justice for funds to purchase equipment for the Emergency Management Department, the Sheriff's Office and the VOL 41 PAGE ;Z 05 • Commissioners' Court meeting March 11, 2003 5 Volunteer Fire Departments for South Brazos County and Precincts 2,3, and 4. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to accept $46,152.00 in grant funds. The Court next considered selecting an architect to design a new courtroom and office space on the second floor of the Courthouse. On motion by Commissioner • Jones, seconded by Commissioner Mallard, the Court voted unanimously to table consideration. The next matter was approving a corrected Blanket Maintenance Agreement with Ikon for copiers. This was necessitated due to there being an incorrect number on • the first page of the agreement. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the corrected Blanket Maintenance Agreement with Ikon. The Court proceeded to consider the following blanket Purchase Order: Lowe's Brazos Center $1,000 On motion by Commissioner Peters, seconded by Commissioner Jones, the Court voted unanimously to approve the Blanket Purchase Orders as submitted. The Court next considered authorizing the Purchasing VOL + PAGE .2 0 le Commissioners' Court meeting March 11, 2003 6 Department to advertise for Bid #2003-028 - County Depository. The Treasurer recommended a four (4) year contract. Commissioner Jones asked about a two (2) year contract with a role over for an additional two (2) years. The Purchasing Agent said that the law did not allow that. An assistant auditor pointed out that by law if you choose a four (4) year contract, you can re- negotiate rates after two (2) years. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to advertise Bid #2003-028 for a four (4) year contract. The Court next considered acceptance of the Wickson Creek Special Utility District cost estimate of $7,500.00 for relocation of 2,100 feet of water line in the right- of-way of Zweifel Road in Precinct 2 to accommodate roadway improvements. On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to accept the Wickson Creek Special Utility District cost estimate of $7,500.00 for relocation of 2,100 feet of water line in the right-of-way on Zweifel Road. The Court next considered the request from Wickson Creek Special Utility District to construct a road bore VOL 4k PAGE ao7 • Commissioners' Court meeting March 11, 2003 7 for water line installation in the right-of-way of Grassbur Road in the Rustic Oaks Subdivision. The site is located in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Peters, seconded by Commissioner Jones, the Court voted unanimously to approve the request by Wickson Creek Special Utility District and authorized the installation. A copy of the request is attached hereto. Under announcement of interest items and possible future agenda topics the following spoke: Commissioner Jones a) Talked about forming a committee to select a depository for County Funds. Will ask that it be put on the next agenda. County Judge • a) He was in Austin yesterday to discuss moving the County into the 10th Court of Appeals in Waco. This will be a cost savings to the County. State Senator Steve Ogden is working on a bill to get this done. Commissioner Jones continued b) He heard a rumor that there will be no funding for regional water planning. He has sent a letter of concern to State Senator Ogden, Representatives Brown, Kolkorst and Cook. This was initiated by VOL 41 PAGE 3-09 Commissioners' Court meeting March 11, 2003 8 the State and does not feel that the County should pick up the cost. There were no agency/board/committee reports by Court members. Under citizen input and/or concerns the following spoke: Dan Bates asked if the Court received a transcript of the last high-speed rail meeting. Commissioner Mallard said he had not but would let Mr. Bates know where to submit an open records request. Mr. Bates also spoke of his frustration over Commissioner Cauley's health issue. Irma Cauley - responded to Mr. Bates' accusations, asked him to stop harassing the family and assured the Court that Commissioner Cauley would not be resigning. Carie Cauley - (Commissioner Cauley's daughter) thanked the Court for it's concern over her father's health and told Mr. Bates that she did not appreciate his verbal attacks. Commissioner Cauley - reminded Mr. Bates that at one time a Constable in Precinct 1 was in a nursing home while still in office. No one spoke of misrepresentation then. There being no further business to come before the Court, the meeting was adjourned. VGL 4 t PAGE 2.01 u • The foregoing minutes of the Commissioners Court meeting held March 11, 2003 have been examined and are approved in open Court this the day of 2003, in Bryan, Brazos County, Texas. Randy Si To Jo CoQnt udge Commis inner, Precinct 1 Duane Peters Commissioner, Precinct 2 arey C ley, Jr. Commiss oner, Preci I 4 VOL 41 PAGE dL U Kenny MallaM Commissioner, Precinct ~44 K r n McQueen County Clerk 0 BRAZOS COUNTY'CONMSSIONERS COURT MEETING ON f Lk:! - a l 200 3 AT 9.'@ 0 JC ~ O1AA ' A • BRAZOS COUNTY'CONIlVBSSIONERS COURT MEETING ON 200 _ AT • • 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2002-2003 BUDGET YEAR NO. 02/03-18.1 to 18.5 On this the 11th day of March 2003 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; E. Duane Peters, Commissioner, Precinct 2; G. Kenny Mallard, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on March 11, 2003 the Court heard and approved a budget amendment for the 2002-2003 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted August 23, 2002 the following amendment(s) to the original are hereby authorized, as described on the attached Page (s) ADOPTED AND APPROVED this the 11th day of March, 2003. THE COMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: Original Randy Sims, County Judge County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes ` - ~I p* • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 02/03-1a1 3/11/2003 • • 0 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 302011 670100 Dr. Donated Car Video Camera $ 3,900.00 01 460230 Cr. Donations - Other 3,900.00 Donated Property To seta the accounting to recognize an addition camera received b the Constable Precinct 2. This was avvroved by the Commissioners Court 2/25, 2003. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 02/03-18.2 3/11/2003 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 303011 671000 Dr. Minor Buildings $ 1,318.00 01 110015 611300 Cr. Contingency $ 1,318.00 Constable Precinct 3 To allocate budizet to vurchase a portable building as approved by the Commissioners Court Pte, 3/¢/0 5 • BRAZOS COUNTY, TEXAS QTTTI!"_V'r A % fTi NiIMFNTQ • • Va"A F1 -il 4 0 7 7 FD DIV ACCT PROJ 01 220001 614900 01 220001 525000 85th District Court To reallocate funds to to meet the BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 02/03-18.4 3/11/2003 DR/CR ACCOUNT NAME Dr. Petit Jury Expense Cr. Contract Services Increase $ 1,000.00 needs for the remainder of this fiscal year. Decrease 1,000.00 • • • Bu t Amendment March-03 - 01 103 • FUND DIVISION ACCOUNT PROJECT J E b OR CR DESCRIPTION 1 100001 518200 1,900.00 To distribute the merit a aocordin I and 1 100001 513000 1.690.00 adjust payroll benfits 1 100001 531010 40 00 1 110001 518200 6,930.00 1 110001 513000 1.96000 1 110001 516100 1,233.00 1 110001 531010 320.00 1 110001 531000 260.00 1 110001 532000 420.00 1 120001 518200 3,940.00 1 120001 516100 3,64500 1 120001 516300 310.00 1 120001 531010 28000 1 125001 518200 1,350.00 1 125001 516150 1144.00 1 125001 531010 120.00 1 130001 518200 14 800 00 1 130001 513000 4 773 00 1 130001 516100 10,118.00 1 130001 531010 680.00 1 140001 518200 11440.00 1 140001 513000 7 247 00 1 140001 516100 4,012.00 1 140001 531010 400.00 1 150001 518200 1,910.00 1 150001 513000 1546.00 1 150001 516100 545.00 1 150001 531010 160.00 1 160001 531010 360.00 1 165001 518200 340.00 1 165001 513000 1430.00 1 165001 516100 517.00 1 165001 531010 120.00 1 165001 531000 30.00 1 165001 532000 5000' 1 170001 518200 10,330. 0 1 170001 513000 905.00 1 170001 516100 6,926.00 1 170001 516300 2 328 00 1 170001 531010 360.00 1 180001 518200 21080.00 1 180001 513000 2,640.00 1 180001 516100 14 651.00 1 180001 516300 257.00 1 180001 516150 3,567.00 1 180001 531010 760.00 1 180001 538000 12000 1 190001 518200 20 030.00 1 190001 513000 347.00 1 190001 516100 6,035.00 1 190001 514400 2.065.00 1 190001 531010 560.00 1 190001 531000 84000 1 190001 532000 1,21000 1 190100 531010 40.00 1 190200 531010 40 00 1 200001 518200 7 250.00 1 200001 513000 1.735.00 1 200001 516100 3,268.00 14 . IW8 Lerlom SAG AM 0 Budget Amendment March-03 FUND DNISION ACCOUNT PROJECT J.E.a DR CR DESCRIPTION 1 200001 531010 320.00 1 200001 531000 170.00 1 200001 532000 250.00 1 200100 518200 1010.00 1 200100 516100 1,263.00 1 200100 531010 120.00 1 200100 531000 10.00 1 200100 532000 3000 1 200200 518200 1510.00 1 200200 516100 1,726.00 1 200200 531010 8000 1 200200 531000 10 00 1 200200 532000 20.00 1 210001 518200 4,650.00 1 210001 513000 1,652.00 1 210001 516100 2,710.00 1 210001 531010 280.00 1 220001 518200 3,570.00 1 _220001 516100 2,995.00 1 220001 531000 210.00 1 220001 532000 300.00 1 220001 531010 160.00 1 221001 518200 3.430.00 1 221001 516100 3,195.00 1 221001 531010 120.00 1 222001 518200 3 480 00 1 222001 516100 4.13500 1 222001 531010 24000 1 222001 531000 50.00 1 222001 532000 80.00 1 225001 518200 1,950.00 1 225001 516100 1,962.00 1 225001 531010 80.00 1 230001 518200 3,350.00 1 230001 516100 3,408.00 1 230001 531010 200.00 1 231001 518200 3,370.00 1 231001 516100 3,209.00 1 231001 531010 20000 1 241011 518200 2,090.00 1 241011 516100 2,453.00 1 241011 531000 30.00 1 241011 532000 40 00 1 241011 531010 40.00 1 242011 518200 1890.00 1 242011 5161001 1 1,886.00 1 242011 5310101 1 120.00 1 242012 518200 1,750 00 1 242012 516100 1203.00 1 242012 531010 40.00 1 242012 531000 40.00 1 242012 532000 70 00 1 243011 518200 2 660 00 1 243011 516100 3.069.00 1 243011 531010 200.00 1 243011 531000 30.00 1 243011 532000 50.00 1 244011 518200 1,740.001 1 244011, 516100 1,641.00 'i~' 37.A'17J~61 M1B .Y4@007 9A3 AN • • • Budget Amendment March-03 FUND DIVISION ACCOUNT PROJECT J.E A DR OR DESCRIPTION 1 244011 531010 80.00 1 280001 518200 30,180 00 1 280001 513000 2,272.00 1 _ 280001 516100 4,596.00 _ 1 280001 516150 19,141.00 1 280001 531010 1,360.00 1 280001 531000 1,210.00 1 280001 532000 1,T70.00 1 280001 538000 280.00 1 280020 518200 52169.00 1 280020 514400 2,981.00 1 280020 516100 12,283.00 1 280020 516150 19 865.00 1 280020 516300 233.00 1 280020 531000 2,820.00 1 280020 531010 2,44000 1 280020 532000 4,13000 1 r 280020 538000 1,080.00 _ 1 301011 518200 1 860 00 1 301011 516100 42.00 1 301011 516150 2,059.00 1 301011 531000 20.00 1 301011 531010 80.00 1 301011 532000 20.00 1 301011 538000 1000 1 302011 518200 31420.00 1 302011 516100 1,568.00 1 302011 516150 357100 1 302011 531000 410.00 f 302011 531010 240.00 1 302011 532000 600.00 1 302011 538000 190 00 1 303011 518200 1830.00 1 303011 516100 552.00 1 303011 516150 1,617.00 1 303011 531000 20.00 1 303011 531010 80.00 1 303011 532000 40.00 1 304011 518200 2,360.00 1 304011 516100 1,692.00 1 304011 516300 686.00 1 304011 6310101 i 120.00 S AA® 3r.=3 OAS AM Budget Amendment March-03 FUND DIVISION ACCOUNT PROJECT J E N DR CR DESCRIPTION 1 306001 531010 80.00 _ 1 310001 518200 30 780.00 1 310001 513000 6,674.00 1 310001 516100 18,668.00 1 310001 531000 410 00 1 310001 531010 1,400.00 1 310001 532000 610.00 1 310001 5182000 1,232.00 1 310001 516100 1,350.00 1 310001 531000 10.00 1 310001 532000 10.00 1 310400 518200 1 047 00 1 310500 518200 632.00 1 310500 516100 722.00 1 310500 531000 10.00 1 310500 531010 40.00 1 310500 532000 10.00 1 355001 - 518200 _ 11100,00 1 -T5601 531000 - 80.00 ` 1 355001 531010 8000 1 355001 532000 120.00 1 365001 518200 4,330.00 1 365001 516100 3,921.00 1 365001 531010 200.00 1 365001 538000 70.00 1 370001 518200 2,300.00 1 370001 514000 683.00 1 370001 516100 61100 1 370001 516300 27000 1 370001 531010 80.00 1 370001 532000 90.00 1 560010 518200 31470.00 1 560010 513000 3,31000 1 560010 516100 26 905.00 1 560010 531010 1,240.00 1 560010 538000 1320.00 1 110015 611300 49 923.00 20 210050 518200 56000 20 210050 516100 504 00 20 210050 531010 40.00 20 210050 611300 16.00 22 510001 518200 1,62000 22 510001 516150 777.00 22 510001 531000 60.00 22, 510001 531010 80.00 22 510001 532000 9000 22 510001 611300 913.00 29 130060 518200 210.00 29 130060 531010 40.00 29 130060 611300 170,00 55 280060 518200 55000 55 280080 531010 40.00 55 470100 510.00 325 928 00 325,928 00 ' l .'te r=~na AMB &S= 0 45 AM PERSONNEL CHANGE OF STATUS page 1 of 1 COURT DATE: March 11, 2003 DEPARTMENT: Personnel PURPOSE: Aurae Personnel Change of Status ■■■■ar■a■■■■■rraaaa■ ■raa■■■■■aaa■a■ ■■■aaa■■a■■aaaaa■aaa■aaa■a■raa■i DEP ART MENT NAME a a EMPLOYEE NAME a a ■ ■ ■ ■ ■ ■ ACTION REQUESTED ■ ■ ■ ■ BUILDING MAINTENANCE HERNANDEZ, ISAAC RESIGNATION SHERIFF'S OFFICE BELLAMY, JAMIE L. RESIGNATION DENNIS, JASLIN Y. TRANSFER WITHIN DEPT. ' IN L J IN S NEW HIRE - FULL TIME S OFFICE - SHERIFF . GW , U T JAIL NEELEY, ALENE NEW HIRE - FULL TIME ACOSTA, JOSE RESIGNATION LOVE, SHARON D. TRANSFER WITHIN DEPT. JUVENILE SERVICES LYON, MEGAN NEW HIRE - PART TIME TYC - PAROLE SUPPORT JUVENILE SERVICES WENTRCEK, ERNIE RETIREMENT TJPC - STATE AID JUVENILE SERVICES BROOKS, WILLIAM RESIGNATION JJAEP AG. EXTENSION RAYFORD, ELISSA NEW HIRE - FULL TIME Approved in Commissioners' Court: March 11. 2003 County Judge's or Commtssioner's Signature: (This copy to be attdched to minutes) ~ l ; ~ ~P-J= L7- Amendment 1 Cooperative Agreement between The Office of the Attorney General of the State of Texas and Brazos County, Texas STATE OF TEXAS § COUNTY OF TRAVIS § 1. PURPOSE Contract No. 01-02579 The Office of the Attorney General of Texas ("OAG") and Brazos County Texas, ("County") do hereby agree to amend their original Agreement, as executed initially effective December 1, 2000 in order to conform the Contract to County's status as a non-subrecipient of federal pass- through funds. 2. AMENDMENT TO CONFORM THE CONTRACT TO COUNTY'S STATUS AS A NON- SUBRECIPIENT OF FEDERAL PASS-THROUGH FUNDS Section 6.3 of the Contract ("Audit Provisions') is amended, retroactive to the commencement of the original Agreement, to read as follows: 6.3 Records Retention County shall retain all financial records, supporting documents, statistical records, and any other records, logs, audit trails or books relating to the performances called for in this Contract. County shall retain all such records for a period of three (3) years after the expiration of the term of this Contract, or until the OAG or the United States are satisfied that all audit and litigation matters are resolved, whichever period is longer. 3. ORIGINAL AGREEMENT By the signing of this amendment, the parties hereto understand and agree that this amendment is hereby made a part of the Agreement identified in Section 1 of this amendment as though the amendment were set forth word-for-word therein. Brazos County, Amend 1 Page 1 of 2 December 4, 2002 • • • Office of the Attorney General Cynthia Brya Deputy Atto ey General for Child Support Brazos County A~:~~Iisz - The Hono le randy Sims County dge, Brazos County `3/f F/03 3 / ~3 Date Date Brazos County, Amend I Page 2 of 2 December 4, 2002 C~ AGENDA ITEM FOR MARCH 22, 2003 Consider and take action on Amendment Number Ten to the Brazos County Health And Benefit Plan. (This Amendment consolidates previously approved Amendments into one Amendment and covers all changes that are effective January 1, 2003). This should be more convenient for the employees in that they will only have to refer to one Amendment for the changes. 3 I qI AMENDMENT NUMBER TEN 0., TO THE BRAZOSCOUNTY EMPLOYEE BENEFIT PLAN STATE OF TEXAS COUNTY OF BRAZOS BEFORE ME, the undersigned, a Notary Public in and for said state and county,.personally. came and appeareu Brazos County, represented by Arthur R. Sims, County Judge, who declared that the Brazos County Io Employee Benefit Plan, previously established, is hereby amended as follows: AMENDMENT NUMBER SEVEN WAS NEVER ACCEPTED AND VOIDED IN ITS ENTIRETY. THE CHANGES IN AMENDMENT SEVEN ARE HEREBY INCORPORATED IN AMENDMENT TEN. ARTICLE I, SCHEDULE OF BENEFITS, previously amended in Amendments One and Five, is hereby amended in its entirety to incorporate the plan changes that are affective January 1, 2003. The following is a summary of changes incorporated in this amendment: The following changes are made to the Copay Plan: 1. Prescription Drug Card -Implement a $100 Individual/$300 Family Separate Prescription Deductible for Pharmacy and Mail Order combined. 2. Delete the formulary requirement from the separate Rx drug program. 3. Retail --Generic Copay increases from $8.00 to $10.00. 4. Retail - Brand Name Copay increases from $25 to $30 if generic is available. 5. Retail - Brand Name Copay increases from $40 to $45 plus 25% if no generic is available. • 6. Mail Order- Generic increases from $8.00 to $10.00. 7. Mail Order- Brand Name Copay increases from $25.00 to $30.00 if Generic is available. 8. Mail Order - Brand name Copay increases from $40.00 to $45.00 if no Generic is available. 9. All $15 oopays increase to $25, unless otherwise indicated. 10. X-rays and Lab (related to office visit but billed separate) increase from $15 to $30. 11. Outpatient Day Surgery copay increases from $100 to $300. 12. Implement $125 Copay for Office Surgery. 13. Per Inpatient Hospitalization Copay increases from $200 to $300. 14. Plan's Benefit Percentage changes from 95/40% to 90/30%. 15, Emergency Care Services Copay increases from $75 to $125. 16. PPO Out of Pocket per individual increases from $250 to $500. 17. Added provision for Serious Mental Illness to be treated the same as any other illness. 0 The following changes are made to the Deductible Plan: 1. Prescription Drug Card - Implement a $100 Individual/$300 Family Separate Prescription Deductible for Pharmacy and Mail Order combined. 2. Delete the formulary requirement from the separate Rx drug program. 3. Retail - Generic Copay increases from $8.00 to $10.00. 2. Retail Brand Name Copay increases from $25 to $30 if generic is available. 3. Retail Brand Name Copay increases from $40 to $45 plus 25% if no generic is available. 4. Mail Order - Generic increases from $8.00 to $10.00. 5. Mail Order - Brand Name Copay increases from $25.00 to $30.00 if Generic is available. 6. Mail Order - Brand name Copay increases from $40.00 to $45.00 if no Generic is available. 7. Clarified that the Outpatient Surgery Expenses benefit provision applies to surgery performed in a physician's office. 8. Deleted PP under Limitations that states - Charges for voluntary sterilization. Voluntary Sterilization was added in a former amendment dated November 1, 1995; however, this limitation was never deleted. 9. Added provision for Serious Mental Illness to be treated the same as any other illness. .10. Changed lifetime Hospice Care benefit to coincide with Copay Plan maxunum. The following changes are made to both the Copay and Deductible Plans: 1. Evidence of Good Health will no longer apply to the Plan. Refer to the Eligibility and Termination Section for details. 2. Article X, Claims, is hereby amended to add the following provisions at the end of the section titled, `CLAIMS APPEAL PROCEDURES": Physician/Patient Relationship ; Examination of Claimant, Assignment of Benefits. 3. Article X11, Definitions, added Serious Mental Illness. 2 14 ;jq~^ --,Z1-1 • ARTICLE I (a) CO-PAY PLAN ARTICLE I (b) DEDUCTIBLE PLAN ARTICLE I(a) CO-PAY PLAN MEDICAL COVERAGE SCHEDULE OF BENEFITS PREFERRED PROVIDER ORGANIZATION: Notwithstanding anything to the contrary contained in this Plan Document, the Schedule of Benefits contains a Preferred Provider Organization arrangement with Alliance Brazos Valley and a direct contract with College Station Medical Center, hereinafter referred to as the PPO Network. The Plan will provide the Covered Person with a list of all the participating providers in this arrangement. Preferred Providers are providers who have contracted with the PPO Network and who have agreed to accept reduced payments for covered services rendered to individuals covered under the Plan. • Non-Preferred Providers are providers who have not contracted with the PPO Network. What are the advantages of using a Preferred Provider? The Covered Person always has the right to choose a preferred provider or a non-preferred provider. The Covered Person has the following incentive(s) to use the preferred providers: • Higher benefit percentages for certain covered expenses; • Reasonable and Customary is not applied if the expense is a covered expense; and • Lower or no deductibles for certain covered expenses. Under what conditions does the Plan pay benefits if a Covered Person receives treatment or services from a preferred provider? Notwithstanding anything to the contrary contained in this Plan document, preferred provider benefits will be paid when: • The Covered Person is identified as participating under the preferred provider arrangement each time • medical treatment or service is rendered. • The Covered Person has selected and is covered for benefits under the preferred provider arrangement. What happens if the preferred provider leaves the PPO? If the Covered Person incurs any covered expenses with a provider after the provider is no longer a member of the PPO, those expenses will be paid based on the non-PPO level of benefits. The Covered Person may also continue medical treatment or service by choosing a different PPO provider. CoPay Plan 0 What happens if the PPO does not have a member provider who can provide the proper treatment for the Covered Person's sickness or injury? The Covered Person may receive care from a non-preferred provider when there is no member provider who can provide the proper treatment for the Covered Person's sickness or injury. In this situation, any covered expenses incurred will be paid at the PPO level of benefits. However, if there is a PPO provider who can provide the proper treatment and the Covered Person chooses the non-preferred provider for treatment, covered expenses incurred will be paid at the non-PPO level of benefits. What happens if there is no preferred provider within the service area to provide the proper treatment for a Covered Person's sickness or injury? The Covered Person may receive care from a non-preferred provider when there is no preferred provider within the service area who can provide the proper treatment for the Covered Person's sickness or injury. In this situation, any covered expenses incurred will be paid at the PPO level of benefits. However, if there is a preferred provider within the service area who can provide the proper treatment, and the Covered Person chooses to receive treatment outside the service area, covered expenses incurred will be paid at the non-PPO level of benefits. Under what conditions will the Plan pay for emergency treatment or services? The Plan will pay benefits at the PPO level if • The Covered Person receives care from a non-preferred provider outside the service area in an emergency. • The Covered Person receives care from a non-preferred provider inside the service area only when a preferred provider could not be reasonably reached for care due to an emergency. Any covered expenses incurred during this emergency will be paid based on the PPO level of benefits until the Covered Person can be transferred safely to a preferred provider. If at that time the Covered Person decides not to transfer to a preferred provider, the covered expenses after that time will be paid at the non-PPO level of benefits. What is the preferred provider arrangement copayment? The copayment is the amount payable by the Covered Person for certain medical treatment or service incurred under the preferred provider arrangement. The copayment must be paid each time the treatment or service is performed. The expenses subject to the copayment are shown on this Schedule of Benefits. The copayment will not be applied towards the following: • Maximum out-of-pocket expenses. • The carry-over deductible. • The common accident deductible. • Any other deductible amount. CoPay Plan 4 • INTRODUCTION: Payments made under this Plan for Reasonable and Customary Expenses incurred by a Covered Person shall be subject to the Maximum Benefits, the Limitations and Exclusions, the Deductible(s), and the Out-of-Pocket Limit, unless stated otherwise. The Plan pays according to the Schedule of Benefits in effect on the day covered expenses are incurred. PRESCRIPTION DRUG BENEFIT Separate Calendar Year Prescription Deductible Individual $100 (Retail and Mail Order combined) Family $300 Dispensing Limit Retail Pharmacy 30 days Mail Order 90 days s Pharmacy Network copay per band name prescription if no generic is available $45 plus 25% (25% of difference between the cost of the drug and the copay) • Nehvork copay per brand name prescription, if generic is available $30 Network copay per generic prescription $10 Mail Order Mail order copay per brand name prescription if no generic is available $45 Mail order copay per brand name prescription if generic is available $30 Mail order copay per generic prescription $10 Benefit Period Calendar Year MAJOR MEDICAL COVERAGE Maximum Lifetime Benefit • Hospice Care $7,500 • Combined Inpatient/Outpatient treatment of Mental/Nervous and/or Alcohol/Substance Abuse $25,000 (Maximum does not apply to Serious Mental Illness) • All Benefits Combined $1,000,000 including the maximums • shown above The term "lifetime" refers to the time a person is actually a Covered Person under this Plan (commencing with the original Effective Date of the Employer's self-funded plan) and is not intended to suggest benefits beyond an individual's termination date or the Plan's termination date. Lifetime maximums were transferred from the prior Third Party Administrator. 5 CoPay Plan • Maximum Calendar Year Benefit • Speech Therapy Benefit 60 days • Physical Therapy 60 visits • Occupational Therapy 60 visits • Spinal Column Treatment 60 visits • Home Health Care $ 7 500 • Combined Inpatient/Outpatient treatment of Mental/Nervous and/or , Alcohol/Substance Abuse $10,000 (Maximum does not apply to Serious Mental Illness) Other Plan Maximums and Limitations The maximum benefit payable by the Plan for the following expenses for each benefit period is shown below, subject to the benefit percentage. • Hospital Expenses Daily room and board expense: Semiprivate room or ward Private room • Extended Care Facility Expenses Daily room and board expense Number of days of coverage per benefit period • Hospice Care Expenses Bereavement counseling sessions per benefit period. Inpatient hospice services per day • All Other Non-PPO Covered Expenses PPO Copayment • Each Physician Office visit full cost up to the average charge for a semiprivate room at the hospital in which confined up to the hospital daily room and board benefit $25 (plan pays 100%) This includes all in-house services charged by that physician, excluding surgery. See separate Office Surgery Copay benefit provision. All x-ray and lab charges related to, and as a result of, the office visit but billed by another PPO provider will be subject to a separate $30 copayment and paid at 100%. The above provision includes, but is not limited to such preventive services, such as: • Periodic personalized physical exams (including immunizations) ■ Well Baby Care (including immunizations) ■ Annual gynecological exam • Speech and hearing screening Way Plan 90 $500 $200 Reasonable and Customary Charges r pZ 3 1 41 • Vision screening (this includes the eye exam, but not the fitting of eyeglasses and/or contact lenses) • Referral Specialist Physician Visits and Care $25 (plan pays 100%) • Allergy Testing and Injections not associated with a Physician's Office Visit $25 (plan pays 100%) • Short-term Physical/Occupational/Speech Therapy $25 (plan pays 100%) • Emergency Care Services *$125 (plan pays 90%) [NOTE: The $125 PPO Copayment also applies for emergency room treatment of a mental condition or an alcoholism/chemical dependency condition.] (*This copayment is waived if the Covered Person is admitted and confined to the hospital.) • Outpatient Mental/Health Treatment and/or.Outpatient - Alcoholism/Chemical Dependency Treatment for services rendered during a Physician's Office Visit $25 (plan pays 100%) • Outpatient day surgery (surgery that requires authorization by the $300 (plan pays 90%) Utilization Review vendor) • Surgery performed in the Physician's Office $125 (plan pays 90%) • Per inpatient hospitalization copayment This per inpatient hospitalization copayment does not apply if re-hospitalized for the same illness/diagnosis within 90 days $300 (plan pays 90%) Deductible All PPO Expenses None Non-PPO Expenses for: • Home Health Care Expenses None • Hospice Care Expenses None • All Other Covered Expenses: • Individual $1,000 • Family $3,000 • Accumulation Period 12 Months Benefit Period Calendar Year CoPay Plan 7 0 Benefit Percentage PPO NON-PPO • Doctor's Fees for a second surgical opinion 90% 90% • Home Health Care Expenses 90% 90% • Hospice Care Expenses 90% 90% • Tubal Ligation Expenses 90% 30% • Vasectomy Expenses 90% 30% • All Other Covered Expenses 90% 30% Maximum Calendar Year PPO Out-Of-Pocket Expense PPO Non-PPO Individual $500 $ 5,000 Family No Limit $15,000 If the individual out-of-pocket maximum is reached during a benefit period,-the. benefit percentage is 100% for covered expenses incurred by that C'nvered Person for the rest of the-benefit period. If the family maximum is reached during a benefit period, the benefit percentage is 100% for the Covered Person(s) for the rest of that benefit period. The benefit percentage for outpatient mental health, alcoholism and chemical dependency treatment and any unauthorized treatment or services will not increase to 100% regardless of satisfying the out-of-pocket maximum. Payments made due to Serious Mental Illness are not included in this limitation. The PPO Out-of-Pocket Excludes: • All PPO copays • Separate Prescription Drug Deductible • Prescription Drug Copays • Out-Patient Treatment of Mental Health, Alcoholism and/or Chemical Dependency (This exclusion does not include treatment of Serious Mental Illness) • Any additional percentage payable or penalty deductibles for noncompliance with the certification requirements of the Plan • Expenses not covered by the Plan The Non-PPO Out-of-Pocket Excludes: • All Charges over Reasonable and Customary • Prescription Drug Copays • Separate Prescription Drug Deductible • Out-Patient Treatment of Mental Health, Alcoholism and/or Chemical Dependency (This exclusion does not include treatment of Serious Mental Illness) • Any additional percentage payable or penalty deductibles for noncompliance with the certification requirements of the Plan Expenses not covered by the Plan NOTE: The Non PPO Calendar Year Deductible does apply to the Out-of-Pocket. 8 CoPay Plan 9-33 • • ~J Utilization Review Penalty Hospital and Facility Expenses (per admission) • with authorization • without authorization Inpatient and outpatient surgical procedures (performed in a setting other than a doctor's office) without authorization None $200 $200 The Covered Person is responsible for obtaining authorization prior to obtaining any treatment or services as stated in the Utilization Review (UR) section. The UR Provider should be contacted at the toll-free number listed on the medical I.D. card. Failure to obtain authorization will result in a $200 penalty as described above. Any penalty will not apply to the out-of-pocket limit. The $200 penalty will apply even if the out-of-pocket limit has been reached. For emergency admissions, the UR Provider should be notified on the first business day following the admission or as soon as reasonably possible. Utilization Review Preauthorization by the Utilization Review program is required for: any inpatient confinement; and inpatient and outpatient surgical procedures (performed in a setting other than a doctor's office). Decisions about medical treatment are to be decided by the Covered Person and the Covered Person's physician. However, failure to follow Utilization Review procedures may result in a reduction in benefits covered under this Plan. Utilization Review is a program which certifies that a hospital admission or length of stay is required based on the proposed treatment. The pre-admission certification is not certifying that the treatment or service is a covered medical expense. To obtain a pre-admission certification, contact the Utilization Review program. Utilization Review also evaluates inpatient and outpatient surgical procedures (performed in a setting other than a doctor's office) in order to determine medical necessity as defined in the Plan. Failure to follow Utilization Review procedures may result in a penalty otherwise payable even if the treatment or service is later determined to be medically necessary. All treatments or services must be medically necessary in order to be covered medical expenses. The Covered Person or physician should obtain authorization to make sure a surgical procedure will be considered medically necessary. If pre-authorization is not obtained, the amount otherwise payable for surgery expenses will be penalized. The Covered Person or physician should obtain pre-admission certification to make sure the hospital admission and stay is required based on the proposed treatment. If pre-admission certification is not obtained, the amount otherwise payable for hospital daily room and board expense will be penalized. If the hospital confinement extends beyond the number of certified days, the amount otherwise payable for the non-certified days will be penalized unless certification for the extension is obtained prior to exceeding the number of certified days. 9 35 17f CoPay Plan 0 The Utilization Review program also evaluates alternatives to the hospital confinement prescribed by the Covered Person's physician. These alternatives may be considered by the Plan to be medically necessary. To obtain preauthorization for treatment or services, contact the Utilization Review program. a**«*****:***v s****~'END OF CO-PAY PLAN*s~**t**~~***s******~**~~ 10 CoPay Plan ~L • - ARTICLE I(b) DEDUCTIBL- E PLAN-- MEDICAL COVERAGE SCHEDULE OF BENEFITS PREFERRED PROVIDER ORGANIZATION: Notwithstanding anything to the contrary contained in this Plan Document, the Schedule of Benefits contains a Preferred Provider Organization arrangement with Alliance Brazos Valley and a direct contract with College Station Medical Center, hereinafter referred to as the PPO Network. The Plan will provide the Covered Person with a list of all the participating providers in this arrangement. Preferred Providers are providers who have contracted with the PPO Network and who have agreed to accept reduced payments for covered services rendered to individuals covered under the Plan. Non-Preferred Providers are providers who have not contracted with the PPO Network. What are the advantages of using a Preferred Provider? The Covered Person always has The right to- choose a preferred-provider or a nor.-preferred provider. The Covered Person has the following incentive(s) to use the preferred providers: • Higher benefit percentages for certain covered expenses; • Reasonable and Customary is not applied if the expense is a covered expense; and • Lower or no deductibles for certain covered expenses. Under what conditions does the Plan pay benefits if a Covered Person receives treatment or services from a preferred provider? Notwithstanding anything to the contrary contained in this Plan document, preferred provider benefits will be paid when: • The Covered Person is identified as participating under the preferred provider arrangement each time medical treatment or service is rendered. • The Covered Person has selected and is covered for benefits under the preferred provider arrangement. What happens if the preferred provider leaves the PPO? • If the Covered Person incurs any covered expenses with a provider after the provider is no longer a member of the PPO, those expenses will be paid based on the non-PPO level of benefits. The Covered Person may also continue medical treatment or service by choosing a different PPO provider. 11 Deductible Plan 0 What happens if the PPO does not have a member provider who camprovide the proper treatment for the Covered Person's sickness or injury? The Covered Person may receive care from a non-preferred provider when there is no member provider who can provide the proper treatment for the Covered Person's sickness or injury. In this situation, any covered expenses incurred will be paid at the PPO level of benefits. However, if there is a PPO provider who can provide the proper treatment and the Covered Person chooses the non-preferred provider for treatment, covered expenses incurred will be paid at the non-PPO level of benefits. What happens if there is no preferred provider within the service area to provide the proper treatment for a Covered Person's sickness or injury? The Covered Person may receive care from a non-preferred provider when there is no preferred provider within the service area who can provide the proper treatment for the Covered Person's sickness or injury. In this situation, any covered expenses incurred will be paid at the PPO level of benefits. Howcvcr, if there is a preferrcd provider within the service area who can provide the proper treatment, and - the Covered2erson chooses to receive treatment outside the'service arca, covered expenses incurred will-be- paid at the non-PPO level of benefits. Under what conditions will the Plan pay for emergency treatment or services? The Plan will pay benefits at the PPO level if • The Covered Person receives care from a non-preferred provider outside the service area in an emergency. • The Covered Person receives care from a non-preferred provider inside the service area only when a preferred provider could not be reasonably reached for care due to an emergency. Any covered expenses incurred during this emergency will be paid based on the PPO level of benefits until the Covered Person can be transferred safely to a preferred provider. If at that time the Covered Person decides not to transfer to a preferred provider, the covered expenses after that time will be paid at the non-PPO level of benefits. 12 Deductible Plan s -7 • INTRODUCTION: Payments made under this Plan for Reasonable and Customary Expenses incurred by a Covered Person shall be subject to the Maximum Benefits, the Limitations and Exclusions, the Deductible(s), and the Out-of-Pocket Limit, unless stated otherwise. The Plan pays according to the Schedule of Benefits in effect on the day covered expenses are incurred. PRESCRIPTION DRUG BENEFIT Separate Calendar Year Prescription Deductible (Retail and Mail Order combined) Dispensing Limit Retail Pharmacy Mail Order • Pharmacy Network copay per band name prescription if no generic is available (25% of difference between the cost of the drug and the copay) Network copay per brand name prescription, if generic is available Network copay per generic prescription Mail Order Mail order copay per brand name prescription if no generic is available Mail order copay per brand name prescription if generic is available Mail order copay per generic prescription Benefit Period • MAJOR MEDICAL COVERAGE Maximum Lifetime Benefit Inpatient/Outpatient treatment Of Mental/Nervous and/or Alcohol/Substance Abuse (Maximum does not apply to Serious Mental Illness) Hospice Care All Benefits Combined Individual $100 Family $300 30 days 90 days $45 plus 25% $30 $10 $45 $30 $10 Calendar Year $25,000 $ 7,500 $1,000,000 including the maximums shown above The term "lifetime" refers to the time a person is actually a Covered Person under this Plan (commencing with the original Effective Date of the Employer's self-funded plan) and is not intended to suggest benefits beyond an individual's termination date or the Plan's termination date. Lifetime maximums were transferred from the prior Third Party Administrator. 13 r l - a 38 Deductible Plan 0 Deductible • Doctor's fees for a second surgical opinion. None • Outpatient Preadmission Testing Expenses. None • Well Baby Care Expenses (For services rendered by a PPO provider only) None • Routine Newborn Care Expenses for the first 5 days after birth (For services rendered by a PPO provider only) None • Additional Accident Expenses for the first $300 (For services rendered by a PPO provider only) None • All Other Covered Expenses ■ Individual $300 • Family $900 The above Deductible applies only to Medical • Accumulation Period. 12 months Benefit Period Calendar Year Benefit Percentage PPO Non-PPO • The first $300 of covered expenses for an accidental injury if expenses are incurred within three (3) months of the date of the accidental injury 100% N/C (deductible waived) • Hospital Daily Room and Board Expenses ■ with authorization 85% 65% ■ without authorization for admission and/or length of stay *70% *50% (deductible applies) (deductible applies) • Surgery Expenses (includes surgeon's charges, facility, assistant surgeon, and anesthesia expenses) ■ with authorization 85% 65% ■ without authorization *70% *50% (deductible applies) (deductible applies) • Doctor's Fees for a second surgical opinion 100% 100% (deductible waived) (deductible waived) • Well Baby Care Expenses 85% N/C (deductible waived) • Outpatient Preadmission Testing Expenses 100% 100% (deductible waived) (deductible waived) • Inpatient Mental Health, Alcoholism and Chemical Dependency Treatment Expenses (includes facility and physician charges) Note: Serious Mental Illness is treated the same as any other Illness. ■ with authorization 80% 80% ■ without authorization for admission and/or length of stay 60% 60% (deductible applies) (deductible applies) Deductible Plan 14 14 4011 ]a PPO • - Non-PPO • • • Outpatient Mental Health, Alcoholism and Chemical dependency Treatment Expenses (Note: Serious Mental Illness is treated the same as any other Illness) • Home Health Care Expenses • Outpatient Surgery Expenses - performed in physician's office (includes surgeon's charges, assistant surgeon, and anesthesia expenses) • Routine newborn care for the first five (5) days after birth • Hospice Care Expenses • All Other Covered Expenses N/C = No Coverage. 80% 80% (deductible applies) (deductible applies) 100% (deductible waived) 90% (deductible applies) 100% (deductible waived) 70% (deductible applies) 85% (deductible waived) N/C 100% 100% (deductible waived) (deductible waived) 85% 65% (deductible applies) (deductible applies) *The Covered Person is responsible for obtaining authorization prior to obtaining any treatment or services as stated in the Utilization Review section. The UR Provider should be contacted at the toll-free number listed on the medical I.D. card. Failure to obtain authorization will result in a reduction in benefits as described above. Any reduction in benefits will not apply to the out-of-pocket limit. The benefit percentage will be reduced even if the out-of-pocket limit has been reached. For emergency admissions, the UR Provider should be notified on the first business day following the admission or as soon as reasonably possible. PPO NON-PPO Maximum Out-of-Pocket Expenses $1,300 $3,300 Out-of-pocket expense is the deductible and percentage of covered expenses that a Covered Person pays. If the maximum out-of-pocket expense is reached during a benefit period, the benefit percentage is 100% for the rest of that benefit period for expenses incurred by that person. The Out-patient Mental Illness expenses will not be applied towards meeting the out-of-pocket maximum. The benefit percentage for outpatient mental health, alcoholism and chemical dependency treatment and any unauthorized treatment or services will not increase to 100%, regardless of satisfying the out-of-pocket maximum. Payments made due to Serious Mental Illness are not included in this limitation. 15 Deductible Plan L1 10 AV, 2qo 0 Out-of-Pocket Excludes: • All Charges over Reasonable and Customary • Prescription Drug Copays • Separate Prescription Drug Deductible • Out-Patient Treatment of Mental Health, Alcoholism and/or Chemical Dependency (This exclusion does not include treatment of Serious Mental Illness) • Any additional percentage payable or penalty deductibles for noncompliance with the certification requirements of the Plan • Expenses not covered by the Plan Other Plan Maximums and Limitations The maximum benefit payable by the Plan for the following expenses for each benefit period is shown below, subject to the benefit percentage. Hospital Expenses Daily room and board expense: Semiprivate room or ward full cost Private room up to the average charge for a semiprivate room at the hospital in which confined • Extended Care Facility Expenses Daily room and board expense up to the hospital daily room and board benefit Number of days of coverage per benefit period. 90 • Home Health Care Expenses Number of home health care visits for health aid services per calendar year 100 Number of hours per visit 4 • Hospice Care Expenses Bereavement counseling sessions per benefit period $500 Inpatient hospice services Per day $200 Number of days of coverage 30 • Inpatient/Outpatient treatment of Mental/Nervous and/or Alcohol/Substance Abuse per benefit period $10,000 (Maximum does not apply to Serious Mental Illness) • All Other Non-PPO Covered Expenses Reasonable and Customary Charges Deductible Plan 16 ~J Utilization Review Preauthorization by the Utilization Review program is required for: any inpatient confinement; and inpatient and outpatient surgical procedures (performed in a setting other than a doctor's office). Decisions about medical treatment are to be decided by the Covered Person and the Covered Person's physician. However, failure to follow Utilization Review procedures may result in a reduction in benefits covered under this Plan. Utilization Review is a program which certifies that a hospital admission or length of stay is required based on the proposed treatment. The pre-admission certification is not certifying that the treatment or service is a covered medical expense. To obtain a pre-admission certification, contact the Utilization Review program. • Utilization :review also evaluates inpaticnt and outpatient surgical procedures (performed in a setting other than a doctor's office) in order to determine medical necessity as defined in the Plan. A second surgical opinion may be required if the Covered Person's doctor recommends a non-emergency surgery. The Utilization Review company should be contacted for further information on obtaining a second opinion. If the second doctor does not recommend surgery, the Covered Person may receive an opinion from a third doctor. Failure to follow Utilization Review procedures may result in a reduction in benefit percentage otherwise payable even if the treatment or service is later determined to be medically necessary. All treatments or services must be medically necessary in order to be covered medical expenses. The Covered Person or physician should obtain authorization to make sure a surgical procedure will be considered medically necessary. If pre-authorization is not obtained, the benefit percentage otherwise payable for surgery expenses will be reduced. The Covered Person or physician should obtain pre-admission certification to make sure the hospital admission and stay is required based on the proposed treatment. If pre-admission certification is not obtained, the benefit percentage otherwise payable for hospital daily room and board expense will be • reduced. If the hospital confinement extends beyond the number of certified days, the benefit percentage otherwise payable for the non-certified days will be reduced unless certification for the extension is obtained prior to exceeding the number of certified days. The Utilization Review program also evaluates alternatives to the hospital confinement prescribed by the Covered Person's physician. These alternatives may be considered by the Plan to be medically necessary. To obtain preauthorization for treatment or services, contact the Utilization Review program. ««*«««*«««««««««««««««*««END OF DEDUCTIBLE PLAN****«**««**«***«**««******« 17 Deductible Plan 0 ARTICLE II, DEFINITIONS, is hereby amended to add the definition of Serious Mental Illness. SERIOUS MENTAL ILLNESS Any of the following Ulnesses, as they are defined by the American Psychiatric Association in the Diagnostic and Statistical Manual (DSM) III-R. A. Schizophrenia B. Paranoia and other psychotic disorders C. Bipolar disorders (mixed, manic and depressive) D. Major depressive disorders (single or recurrent episodes) E. Schizo-affective disorders (bipolar or depressive) ARTICLE III, ELIGIBILITY AND TERMINATIONS CO-PAY AND DEDUCTIBLE PLANS, is hereby amended in it entirety to remove all reference to EVIDENCE OF GOOD HEALTH and to add SPECIAL ENROLLMENT PROVISIONS FOR EMPLOYEES AND DEPENDENTS WHO DO NOT ENROLL WHEN FIRST ELIGIBLE, it reads as follows: ARTICLE III ELIGIBILITY AND TERNIINATION CO-PAY AND DEDUCTIBLE PLANS EMPLOYEE DEFINITION A person eligible for coverage under this Plan is an individual who the Employer employs as an active, full-time employee; who resides in the United States; and who the Employer pays on at least a 32-hour-per-week basis. For the purpose of this Plan, independent contractors and other such person(s) are not considered employees by the Employer. For Medical Coverage, a retired employee will be deemed an employee, unless stated to the contrary in any other section of this Plan. The definition of a retired employee will be the same as the Employer uses in the County's practice and procedure. EMPLOYEE - ELIGIBILITY DATE A. Each employee whose employment commenced on or before the effective date of the change in reinsurance carriers, and who was covered under the Employer's self-funded plan on the day immediately preceding the effective date of the change in reinsurance carriers shall become eligible for coverage on the effective date of the change. B. Each employee whose employment commenced on or before November 1, 1995 and who was not covered under the Employer's self-funded plan in effect on the day immediately preceding the effective date of the change in reinsurance carriers because the employee had not met the eligibility requirement shall become eligible for coverage on the 31st day following the hire date. C. Each employee whose employment commenced on or after November 1, 1995 shall become eligible for coverage on the first of the month coinciding with or following the employee's completion of 30 days of continuous service (waiting period). EXCEPTION: Elected officials are eligible on the first day in elective office. Deductible and CoPay Plans 18 *2 43 - • EMPLOYEE - CONTRIBUTION BASIS A. Employee coverage for active employees is Non-Contributory. B. Employee coverage for employees who retire prior to January 1. 2000 is Contributory. C. Employee coverage for employees who retire on or after January 1, 2000 is Non-Contributory. EMPLOYEE - EFFECTIVE DATE A. Non-Contributory Coverage Coverage for which the employee contributes no part of the cost will become effective on the date the employee becomes eligible for coverage as shown above, provided the employee is actively at work EMPLOYEE ACTIVELY AT WORK REQUIREMENT The effective date of coverage for an employee who is not actively at work (unless work related) on his initial eligibility date will be deferred until the date he returns to active work as defined by the Plan. • xc. .'ii ~T~ Thy c::rployee's.coverage starts on a non-working,day if the employe, was activ: iy at work on the employee's last scheduled working day before the non-working day. EMPLOYEE - TERMINATION DATE The coverage of any employee with respect to himself shall automatically cease at the earliest time indicated below: A. On the date the employee is no longer actively at work for the Employer. However, coverage may continue until the earlier of the date coverage would otherwise cease, as stated in this section, "Employee - Termination Date", or the date the employee returns to active work, but not beyond the following limits: If the employee is absent from work because of: a. non-medical leave of absence b. temporary layoff. the Employer may continue the employee's coverage to the end of the third (3) Plan month after the Plan month the employee stops active work. • 2. If the employee is absent from work because of sickness or accidental injury and the employee is not totally disabled, the Employer may continue the employee's coverage up to the earlier of the following dates: a. three (3) months from the date the employee stops active work. b. the date the employee starts work for pay or profit with any other employer. If the employee is absent from work because he is totally disabled, the Plan will extend the employee's coverage. The Plan extends the employee's coverage for covered expenses incurred if: a. they are related to the sickness or injury causing the employee to be totally disabled, IA• 41 Deductible and CoPay Plans b. the employee is totally disabled on the date his coverage would otherwise stop, and - C. he is seeing a doctor for treatment of the sickness or injury causing the employee to be totally disabled. The employee does not have to pay contributions while the coverage is extended. The employee or someone on his behalf must give the Plan proof that he is totally disabled when the Plan asks. Each time the Plan asks for proof that he is totally disabled, the Plan may require the employee to have a doctor's exam. The Plan will specify the doctor. This extension of coverage because of total disability stops on the earlier of the following dates: (i) the date the employee is no longer disabled. (ii) three months after this extension starts. The extension period starts on the day the employee's continuation of coverage as shown in 2 above would have stopped. I E: Tho ' llowiug sh 11 apply to Employers who are subject to the Family Medical Leave ~ Act of 1993 (FMLA). (a) If the employee qualifies under the Act to take a Family Medical leave, the 12-week entitlement under the FMLA will apply against the total continuation period shown in 1, 2, and/or 3 above, whichever is applicable; and (b) This Plan will comply with the continuation and reinstatement provision of the said Act. 5. The continuation of coverage provisions as stated above are in addition to COBRA. B. The date the employee ceases to meet the Plan's definition of an employee eligible for coverage. C. The date the employee retires. Exception: Coverage does not stop for employees if the retirement commences from active employment and who retire on pension under a plan controlled and administered by the Employer. D. The date the Plan terminates. F. The date the employee enters the military, naval or air force of any country or international organization on a full-time active duty basis for other than scheduled drills or other training not exceeding one month in any calendar year. G. The date the employee dies. Coverage for a specific benefit will cease on the date the benefit is no longer provided under this Plan. 20 Deductible and Way Plaas RE-HIRED EMPLOYEES An employee who is subsequently re-hired within six months and whose coverage ceased will not be subject to the waiting period. All other Plan provisions shall apply. Credit towards the pre-existing condition limitation will be given for the time the Covered Person was covered under the Plan prior to the rehire date. An employee who is subsequently re-hired and whose coverage does not cease due to coverage being extended under the Provisions of the Plan, such as, extension of benefits, COBRA, etc., shall continue benefits under the Plan as if employment had not terminated. DEPENDENT - ELIGIBILITY DATE A. Each eligible dependent of an employee shall become eligible for dependent coverage on the later of 1. The date the employee becomes eligible for employee coverage; or 2. The date the employee first acquires an eligible dependent as defined by the Plan. 3. A dependent child who is ordered by the court to be covered under the Plan will be eligible • r .for coverage when reg7aiired by such Qualified Medical. Child Support Order (QMCSO), to comply with the provisions of the Omnibus Budget Reconciliation Act of 1993 (OBRA'93). This Plan will automatically be amended to include any change or interpretation to such law. Coverage as a result of a QMCSO will end once the order is no longer in effect or if alternative comparable coverage is provided to the child without interruption. This Plan processes Qualified Medical Child Support Orders (QMCSO's) and National Medical Support Notices (NMSN's) in compliance with applicable Federal and State law (information on the Plan's procedures regarding QMCSO's and NMSN's may be obtained without charge from the Plan Administrator). B. Persons eligible for coverage under this Plan as a dependent shall include only dependents as specified in the Definitions section of the Plan and who are not disabled on their initial eligibility date. If both the husband and wife are covered by the Plan as covered employees, only one spouse will be eligible to cover any eligible dependent children they might have. If the spouse carrying the dependents' coverage stops being covered as an employee under this Plan, the other spouse may become covered for dependents' coverage by applying within 31 days. No dependent shall be covered as both an employee and dependent, and no person may be covered as a dependent of more than one employee. Dependents' coverage cannot become effective prior to the employee's effective • date of coverage. 21 Deductible and CoPay Plans 0 To become covered, all of the following conditions must be met: The employee must 1. be covered for employee's coverage, 2. make written application for dependents' coverage. If the Dependent Classification changes, the employee must notify the Employer within 31 days of the date the change occurs. NOTE: Dependent coverage is based on the following Dependent Classifications: • Employee and Spouse • Employee and Child(ren) • Employee and Family Contributions differ for each of the above classifications. Note: If the Dependent Classification changes and the employee does not make written application to add the new Dependent within 31 days of the Dependent becoming eligible, the Dependent may be added during the Plan's Open Enrollment Period for coverage to become effective as specified in the Open Enrollment provision section of this Plan. Refer to the section entitled `-SPECIAL ENROLLMENT PROVISIONS FOR EMPLOY=EES " AND DEPENDENTS WHO DO NOT ENROLL WHEN FIRST ELIGIBLE' for a provision that allows a dependent to enroll when health coverage is lost. DEPENDENT - CONTRIBUTION BASIS Dependent coverage for dependents of active employees is Contributory. DEPENDENT - EFFECTIVE DATE A. Non-Contributory Coverage Coverage for which the employee contributes no part of the cost will become effective on the date the dependent becomes eligible. B. Contributory Coverage Coverage for which the employee makes a contribution for dependent coverage will become effective on the latest of the following dates: 1. the date the employee becomes eligible for dependents' coverage as shown above, or if later, the date the first payroll deduction is made. 2. the date of final discharge from the hospital for any dependent who is confined in a hospital on the date dependents' coverage should start. This does not apply to a newborn child. 3. the date of the request to add the dependent, however, if the addition of the dependent would have resulted in an increase in contributions made by the employee, coverage will not become effective for such dependent unless written application is received by the Plan within 31 days following the date the dependent becomes eligible. EXCEPTION: A newborn is not covered if application for coverage is not submitted within 31 days from the date of birth and the required contributions are brought up to date, unless a newborn is sick and/or there is no change in the employee's contribution deduction. For 22 Deductible and Way Plans 41 'S c?- q 7 • coverage of a sick newborn dependent to continue beyond the 31-day period, the employee must make written application within the first 31 days following the date of birth and make the required contribution. For the purpose of this section "sick" is defined as a baby not released upon the mother's discharge. If an employee acquires a new dependent while covered for dependents' coverage, that dependent becomes covered automatically unless confined in a hospital and/or the addition of the dependent results in a Dependent Classification change as shown above. Refer to the section, "Dependent Non-Disabled Requirement". EXCEPTION: The hospital confinement limitation does not apply to a newborn child. DEPENDENT NON-DISABLED REQUIREMENT The effective date of coverage for a dependent who is totally disabled on the date coverage should begin shall be deferred until the date the dependent is able to perform the normal activities of a healthy person of like age and sex. A new dependent who is hospital confined is covered on the date of his final discharge from the hospital, provided he is not considcre&totally disabled by the Plan. • DEPENDENT - TERMINATION DATE Except as otherwise provided in this Section, dependent coverage may remain in force during any period that employee coverage is continued, provided the required, contribution is made. The coverage of any covered dependent shall automatically cease at the earliest time indicated below: A. The date of discontinuance of all dependents coverage under the Plan. B. The date the Plan terminates. C. The end of the period for which an employee makes the last contribution for dependents' coverage, if an employee fails to make a required contribution when due. D. The date the covered employee's coverage terminates.. EXCEPTION: When an employee's coverage stops because the employee receives the maximum benefits to which he is entitled under the Plan, dependents' coverage will continue until coverage should otherwise cease as stated in this section, "Dependent - Termination Date". E. The date the covered dependent no longer meets the Plan's definition of an eligible dependent. F. The date when such covered dependent enters the military, naval, or air force of any country or international organization on a full-time active duty basis for other than scheduled drills or other training not exceeding one month in any calendar year. • Coverage for a specific benefit will cease on the date the benefit is no longer provided under this Plan. 23 41 Deductible and CoPay Plans 0 CONTMuATION OF DEPENDENTS' COVERAGE FOR A HANDICAPPED CHILD When an employee's handicapped dependent child reaches the maximum age for dependents' coverage as specified in the Plan's definition of dependent, the handicapped child may continue coverage. The employee must give the Plan proof that the child became handicapped before reaching the maximum age for dependents' coverage. Proof must be given within 31 days after the date the child reaches the maximum age for coverage. During the two (2) years after the child reaches the maximum age, the Plan may ask for regular proof of the child's handicap. A doctor's exam may be required as part of the proof. After the two (2) year period, the Plan cannot ask for proof, including doctor's exams, more often than once a year. Before granting a continuation of dependent's coverage, the Plan may require that a doctor examine the child. The Plan may specify the doctor. This continuation stops on the earliest of the following dates: • The date the child is no longer handicapped according to the Plan. • Tl;e date the employee does not give the Plan proof of the child's handicap when asked. The date the depena-enta' coverage stops because of another Pidn provision. - When the coverage under this continuation ceases, then the covered dependent child may continue coverage as outlined in the Article "Continuation of Coverage". SPECIAL ENROLLMENT PROVISIONS FOR EMPLOYEES AND DEPENDENTS WHO DO NOT ENROLL WHEN FIRST ELIGIBLE A. If an Employee declines enrollment for himself or his dependents because of other health coverage, he may in the future be able to enroll himself or his eligible dependents in this Plan, provided that he requests enrollment within 31 days after his other coverage ends; B. If an Employee has a new dependent as a result of marriage, birth, adoption or placement for adoption, he may be able to enroll himself and his eligible dependents, provided that he requests enrollment within 31 days of such event. C. If an Employee does not enroll as shown in A or B above, he may be able to enroll during the Open Enrollment period. Refer to the Open Enrollment provision for the date that such coverage shall become effective. 24 Deductible and CoPay Plans a Z y m OPEN ENROLLMENT PROVISION A. Employees Who Did Not Enroll When First Eligible To coincide with the Premium Only Cafeteria Plan, an Open Enrollment period will be conducted during the last quarter of each year for coverage to become effective on January. Note: For Employees enrolled in the Premium Only Cafeteria Plan, when a life event occurs for such Employees, they will be subject to the Section 125 rules, which are outlined in a separate document maintained by the Employer. Any enrollment provisions of the 125 Plan which are more generous than the enrollment provisions of this Plan shall apply to those Employees enrolled in the Cafeteria Plan. B. Employees Transferring From Co-Pay Plan To Deductible Plan This Plan consists of two separate benefit plans Co-Pay Plan and Deductible Plan. Employees may transfer from the Co-Pay Plan to the Deductiblc Plan or visa versa during the open enrollment • ..onducted during the month of December eaeu year. Cov--rage is to become effective on January. The-- Employee and all covered dependents must be covered under the same benefit plan. SPECIAL PROVISION FOR RESERVISTS CALLED TO ACTIVE MILITARY DUTY Regardless of the Employer's established leave of absence policies, the Plan will, at all times, comply with the regulations of the Uniformed Services Employment and Re-employment Rights Act (USERRA) for an Employee or Dependent entering military service. These rights include an extension of health care coverage upon payment of the cost of coverage plus a reasonable administration fee. Additional information concerning the USERRA can be obtained from the Employer. ******************************END OF ARTICLE****************************** • 25 Deductible and CoPay Plans 0 ARTICLE VII, (SECTION C), LIMITATIONS AND EXCLUSIONS APPLICABLE TO THE MEDICAL BENEFITS - DEDUCTIBLE PLAN, is here amended for clarification purposes only. Voluntary Sterilization has been a covered expense under this plan, however, provision PP was never deleted. The Plan is hereby amended to delete the limitation PP - Charges for voluntary sterilization. ARTICLE X, CLAIMS„ CO-PAY AND DEDUCTIBLE PLANS, is hereby amended to add the following provisions at the end of the section titled, `CLAIMS APPEAL PROCEDURES": Physician/Patient Relationship ; Examination of Claimant; Assignment of Benefits. PHYSICIANIPATIENT RELATIONSHIP The Covered Person shall have the sole right to select his own Physician, surgeon, and Hospital and a Physician- Patient relationship shall be maintained. EXAMINATION OF CLAIMANT .1 he Plan- Administrator-tll, nt this :'lap's expense, have the right to have the person whose Ilutess or Injury is the basis for a claim examined as often as reasonably required during the time a claim is pending under this Plan. ASSIGNMENT OF BENEFITS An Employee will have the right to assign the payment of any Benefits for which he is eligible under this Plan to any eligible Provider of services. If a Provider makes a representation to the Plan Supervisor that a person covered under this Plan has made an assignment of Benefit payments to the Provider, payment will be made to the Provider based on that representation. If the Employee dies before all benefits have been paid, the remaining benefits may be paid to any relative of the Employee or to any person or corporation appearing to the Plan to be entitled to payments. The Plan shall fully discharge its liability by such payments. THUS DONE AND SIGNED, before me Notary, and the undersigned competent witnesses, on this the day of M" J , 2000J WITNESSES: BRAZOS COUNTY NOTARY PUBLIC 26 41 • E • ASE OFFICE OF THE DIRECTOR Yams ERgineefms EuendoR service John a ComwSy B-MR9 901 Tanvw Colkge Station, Tessa 77840-7896 979458-6800 fat 979.458-6810 http,/Aemlvcb.tamu.edu V. 21-e 0 A Member of The Utz AAM Un aerslty System November 20,2001 The Honorable Alvin W. Jones 300 East 26th Street Suite 114 Bryan, TX 77803 Dear Judge Jones: I am pleased to inform you that Brazos County has been awarded a Domestic Preparedness Equipment Grant projected at $41,650. The grant amount is based upon the assessment you provided to the Texas Engineering Extension Service (TEEX). The projected funding for your jurisdiction is contingent upon approval _ from the Department of Justice. The enclosed packet contains an equipment list, plus instructions on making your final equipment selections and completing the grant application process. Please complete the packet and return it by December 7, 2001. All grant recipients must return their packet before we can forward the final grant application to the Department of Justice (DOJ) for approval. Your equipment list contains needed items, minus items not allowed under the current grant program; or items with a unit cost of over $50,000. We realize that items not allowed under the current grant are important for your emergency response. Our recommendations to DOJ ask them to include: thermal imaging, acoustic detectors, a broader range of detection and communication equipment, search and rescue equipment, and transportation and storage capability in future grants. The $50,000 limit is consistent with our strategy of enhancing Weapons of Mass Destruction response for as many jurisdictions as possible. After DOJ approves the release of funds, TEEX will centrally purchase the e*tipment and have it shipped to your jurisdiction. Your point of contact at TEEX is Charles Todd, (979) 458-6815. Please do not hesitate to call if you need any assistance or clarification. A copy of this correspondence has been sent to Ms. Demerle Giordano. Thank you for completing the assessment and for taking an active role in your community's emergency preparedness. /7 Sincerely, G. Kemble Bennett, Ph.D. Director, Texas Engineering Extension Service Encl. " 1,41 .7 November 26, 2001 The Honorable Alvin W. Jones 300 East 26th Street Suite 114 Bryan, TX 77803 Dear Judge Jones: I am pleased to inform you that Brazos County has been awarded a supplement to the Domestic Preparedness Equipment Grant announced in the letter dated November 20, 2001, in the amount of $4,502. The revised total for the projected grant award is $46,152. The projected funding for your jurisdiction is contingent upon approval from - the Department of Justice. Please use the materials received with the November 20, 2001 letter to complete your application. The new "amount to spend" for use in conjunction with the "Equipment Needs and Final Selection for Purchasing" forms is $44,324. Your point of contact at TEEX is Charles Todd, (979) 458-6815. Please do not hesitate to call if you need any assistance or clarification. A copy of this correspondence has been sent to Ms. Demerle Giordano. Thank you for completing the assessment and for taking an active role in your community's emergency preparedness. Sincerely, G. Kemble Bennett, Ph.D. Director, Texas Engineering Extension Service rI LJ r MEMORANDUM OF UNDERSTANDING BMZOS COUNTY This Memorandum of Understanding (MOU) is entered into by and between the Texas Engineering Extension Service (TEEX) and the jurisdiction receiving equipment hereafter referred to as the customer: STATEMENT OF RESPONSIBILITIES: TEXAS ENGINEERING EXTENSION SERVICE will: • Coordinate purchase and delivery of authorized equipment selected by the recipient jurisdiction as funded by the Office of Justice Programs, Office for Domestic Preparedness, Fiscal Year 1999 State Domestic Preparedness Equipment Program. • Monitor and track progress of equipment deliveries until the jurisdiction receives all equipment provided under the grant. • Serve as the Interface with the Office for Domestic Preparedness, Office -of Justice Programs. • Provide a point of contact to assist the recipient jurisdiction with any questions or problems. Customerwill: • • Provide final selection of equipment from the list provided by the Texas Engineering Extension Service. • Provide model names and Information necessary to allow correct equipment to be purchased. • Provide the name and full contact Information of the individual authorized to receipt for equipment on the form provided by the Texas Engineering Extension. Service • Provide the name and full contact information for the jurisdiction financial point of contact on the form provided by the Texas Engineering Extension Service. • Accept transfer of title for equipment received. • Provide an inventory every two years of any items received with a unit cost greater than $15,000 to the Texas Engineering Extension Service. • Provide copies of documentation showing receipt of items to the Texas Engineering Extension Service. c9qJ Page 1 of 2 0 ALTERNATIVE DISPUTE RESOLUTION: The dispute resolution process provided for in Chapter 2260 of the Government Code shall be used, as further described herein, by the Texas Engineering Extension Service (hereinafter'TEEX7 and the contractor to attempt to resolve any claim for breach of contract made by the contractor: A. A contractors claim for breath of this contract that the parties cannot resolve in the ordinary course of business shall be submitted to the negotiation process prQvided in Chapter 2260, subchapter B, of the Government Code. To initiate the process, the Contractor shall submit written notice, as required by subchapter B, to Arturo Alonzo, TEEX Deputy Director. Said notice shall specifically state that the provisions of Chapter 2260, subchapter B. are being invoked. A copy of the notice shall also be given to all other representatives of TEEX and the contractor otherwise entitled to notice under the parties' contract. Compliance by the contractor with subchapter B is a condition precedent to the filing of a contested case proceeding under Chapter 2260, subchapter C, of the Government Code. B. The contested case process provided in Chapter 2260, subchapter C. of the Government Code is the contractors sole and exclusive process for seeking a remedy for any and all alleged breaches of contract by TEEX if the parties are unable to resolve their disputes under subparagraph (A) of this . paragraph. C. Compliance with the contested case process provided in subchapter C is a condition precedent to seeking consent to sue from the Legislature under Chapter 107 of the Ciwl Practices and Remedies Code. Neither the execution of this contract by TEEX nor any other conduct of any representative of TEEX relating to the contract shall be considered a waiver of sovereign immunity to suil. D. The submission, processing and resolution of the contractor's claim is govemed by the published rules adopted by the Office of Attomey General of Texas pursuant to Chapter 2260, as currently effective, hereafter enacted or subsequently amended. These rules are found at t TAC. Chapter 68. E. Neither the occurrence of an event nor the pendency of a claim constitutes grounds for the suspension of performance by the contractor, in whole or In pert. F. The designated individual responsible on behalf of TEEX for examining any claim or counterclaim and conducting any negotlatlons related thereto as required under §2260.052 of H.B. 826 of the 76th Texas Legislature shall be Arturo Alonzo, TEEX Deputy Director. GOVERNING LAW: The terms and conditions of this MOU and performance hereunder shall be construed in accordance with the laws of the State of Texas. THE UNDERSIGNED PARTIES BIND THEMSELVES TO THE FAITHFUL PERFORMANCE OF THIS MOU. TEXAS ENGINEERING EXTENSION SERVICE Signed: Date: DEC 2 0 2001 Arturo Alonzo, Jr Customer Deputy armor Signed: Date: 12 -r - O/ Page 2 a 5s 0 0 0 0 Rec Noun Nomenclature Model Manufacturer Name Cost Ha La EM # 949 Respirator, Cartridge and Filters FR-64 Filter Cartridge 3m $104.21 4 # 980 Breathing Apparatus, Self Contained Air-Pak Fifty with carbon cylinder wo case (30 Minute) (804849-02 Scott $1,686.75 4 # 983 Breathing Apparatus, Voice Emitter and Amplifier Voice Am lr ier Scott $20800 3 # 964 Breathing Apparatus, Mountl and Accessories for voice Universal mounting bracket for voice amplifier on AV 2000 Scott $843 3 #J 965 Breathln Apparatus, Self Contained Air-Pak Fifty 2.2 with Fealherwe ht Cylinder Scott $1,952.60 31 1 1 966 Monitor, Radiation Radiation Alert Model 4EC S.E. International, Inc. $250.00 1 # 968 Rea irator, Fun Face or PAPR Full Face Neoprene Respirator Lab Saf Supply $115.80 4 # 969 Res irstor, Cartridge and Filters Organic Va ors P-100 Filter Cartridge Lab Safety Supply $18.35 4 # 970 Respirator, Cartridge and Filters Prefilter for P-100 Lab Safe Supply $5.69 1 # 971 Respirator, Negative Pressure repair arts and accesso Retalner Caps for P-100 Lab Safety Supply $2.73 4 # 973 Meter, Mu as Mult Ree Plus Complete Kit monitor, accessories Mt, calibration kit, data) RAE Systems $2,894.60 1 0 974 Radio, Hand Held VHF VHF Hand Held Radio F-11 16 Channel, scan ICOM America $168.57 17 4 # 975 Radio, Hand Held VHF HT 750 Pk 1 Motorola $764.00 4 # 978 Radio, Hand Held 800 Mhz MTS 2000 Pkg 2 Motorola $1,851.40 4 # 977 Radio, Muhl Unit Cha er for Hand Held 6 Position BattCharger (53079 TESSCO Technologies $415.00 1 111 978 Radio, Muhl Unit Charger for Hand Held Adaptor for Motorola MTS2000 (62294 TESSCO Technologies $29.37 6 # 946 Hood, Emergency Escape 10022208 MSA $111.50 10 5 1 947 Suft, Level B Fun Coverage T em BR DuPont $32.00 30 # 948 Respirator, Negative Pressure MSA 805408 MSA $77.00 10 # 950 Glove, NWa, Unlined 3300 ales c ti $0.39 10 # 951 Boots, HazMat, fire retardant 87012 Bata Shoe Co. $38.88 5 # 952 Tape, Suit Sealing 99402 DuPont $2.52 4 # 953 Stretcher, Reusable rollabte extraction Utter 108-T Femo $275.00 2 0 1954 Bag HazMat Gear (large) 198 R & B Fabrications $33.50 51 1 # 1955 IS prayer 3 Gallon S re r Hudson $20.40 1 0 1956 Vecuum, HEPA, Lower Capacity 4 Gel HEPM Euroclean $343.75 1 # 957 Bag, Disaster boot 40490 ADI Medical $18.00 10 10 # 958 Bag, Contalnment Blcl ical CP3037R3 Central Poly $18.20 20 # 961 Suit, Level C with elastic hood, wrist, booties, multi pack NEXGEN (25 cs) Kappler $50.82 4 # 962 Suit, Level C with elesnc hood, wrist, booties, multi pack NEXGEN 25 cs Ka ler $50.62 # 967 Meter, Multigas QRAE+ RAE Systems $772.45 1 # 972 Detector, M-256 Kit M-256A1 Reeves Manufacturing $143.79 0 # 2449 Breathing Apparatus, PASS System Pak-Alert SE/Dlstress Alarm Scott $39000 3 # 2450 Breathing Apparatus, PASS System Pak-Alert SE/Distress Alarm Scott $39000 4 # 2405 Radio, Batteries Battery for F-11 ICOM America $37.08 17 4 # 2406 Radio, Individual Charger for Hand Held Deskto Charger for F-11 ICOM America $12.95 17 1 1 1 4 # 2407 Radlo, IndMdual Charger for Hand Held AC Adaptor for Desktop charger for F-11 ICOM America $902 17 4 # TeX Hazmet Geer Beg #200MC)OCXIa a $60.00 60 # TOX SCBA Mask B $1600 60 # TeX Pass Devices $189.00 0 # TeX Individual Engine HezMat Kit $200.00 0 # T@X SKEDS $243.00 0 1 1 # TOX Stokes Basket $700.00 0 # Tex 43 Pool Decontamination system $200.00 0 ,V) j • • • • Brazos County Emergency Management TEEX Equipment List b St js. .ti_ xwr!'a'Lk.• 'r=vS:. .-1 •i•- ~t.: 'Ei.Y. -i'~: w. ,.:.~T~'~-~.!:-Y:~_~ "ultrr~nt'' :1;,:.::t.-;;,E.~-, DlssMbutlon .cn:ox4,r 12 Radio Hand Held VHF ICOM F-11 16 channel 4 EM 14 Radio Hand Held 800 Mhz Motorola MTS 2000 4 EM 15 Radio Multi Unit 6 Position Battery Charger for Hand Held 1 EM 16 Radio Multi Unit Adaptor Charger for MT 2000 Hand Held 6 EM 17 Hood Emergency Escape 5 EM 24 Bag, Disaster Body 10 EM 32 Radio Batteries for F-11 Hand Held 4 EM 33 Radio Individual AC Adaptor Charger for F-11 Hand Held 4 EM 34 Radio Individual Desk To Charger for F-11 Hand Held 4 EM Equipment Transferred To. Date Property Transferred, Emergency Management: Brazos County Sheriff's Department TEEX Equipment List ineitt oi.d DlsMbutlon cb.daon 1 Respirator, Cartridge and Filters Pre-filter for P-100 4 BCSO 17 Hood Emergency Escape 10 BCSO 18 Suit Level B Full Coverage 30 BCSO 19 Respirator. Negative Pressure 10 BCSO 20 Glove Nitrile Unlined 10 SCSO 21 Boots HazMat Fire Retardant 5 BCSO 22 S ra er 3 Gallon 1 BCSO 23 Vacuum HEPA 4 Gallon Lower Capacity 1 BCSO 24 Bag, Disaster Body 10 BCSO 25 BRA, Containment Biological 20 BCSO 35 Ba Hazmat Gear la e 5 BCSO 36 SCBA Mask Bag 4 BCSO 40 Stretcher. Reusable Rollable Extraction Litter Stokes Basket 2 BCSO 41 I Tape, Suit sealing 4 BCSO Equipment Transferred Date Property Transferred Emergency Management 6~~48 OP T d a • • • Brazos County South Brazos County VFD TEEX Equipment List N - O _ • - - ; ` } "r.d Disfdbut/oh chmkon 2 Breathing Apparatus, Self Contained - Scott 3 SBC 13 Radio Hand Held VHF Motorola 16 channel 4 SBC 27 Suit Level C with elastlc hood wrist booties mufti pack disposable 1 SEC Equipment Transferred T Date Property Transferred: Emergency Management: ~ ~JJ Brazos County Precinct 2 VFD TEEX Equipment List o(~ :t-~•~~ 'c ~~.~«:~~j`~F; r 'Ss' ~ ' r,~+'.f • Y~•'1~ ` ! F.'.Cr~~~i; '.:.s'S' ~ `r3► ni~n~, : ~ • - f ^•:-i:,,:,t~<.•? : oro~we-• - . ~~D/stifbutlon c~k.on • 3 Breathing Apparatus, Voice Emitter and Amplifier 3 Pct 2 4 Breathing Apparatus, Mounting and Accessories for voice emitter and amplifier 3 Pct 2 5 Breathing Apparatus, Self contained - Scott 3 Pct 2 12 Radio Hand Held VHF ICOM F-11 16 channel 4 Pct 2 27 Suit Level C with elastic hood wrist booties mutt) pack disposable 1 Pct 2 32 Radio Batteries for F-11 Hand Held 4 Pct 2 33 Radio Individual AC Adaptor Charger for F-11 Hand Held 4 Pct 2 34 Radio Individual Desk To Char er for F-11 Hand Held 4 Pct 2 Equipment Transferred Date Property Transferred: Emergency Management: • • • Brazos County Precinct 3 VFD TEEX Equipment List i~ f l 90 l, YJ 'VaWbutlon c►,wk.on 12 Radio Hand Held VHF ICOM F-11 16 channel 6 Pot 3 26 Suit Level C wdh elastic hood wrist booties multi pack disposable 1 Pct 3 27 Suit Level C with elastic hood wrist, booties multi pack disposable 1 Pct 3 32 Radio Batteries for F-11 Hand Held 6 Pct 3 33 Radio Individual AC Adaptor Charger for F-11 Hand Held 6 Pct 3 34 Radio Individual Desk To Charger for F-11 Hand Held 6 Pct 3 28 Personal Monitor Body Guard 1 Pct 3 Equipment Transferred To. Emergency Management: Date Property Transfe • Brazos County Precinct 4 VFD TEEX Equipment List .160j- 'Equipment onowed Dlstdbudon Chft*4II 2 Breathing aratus Self Contained 1 Pct 4 e Monitor Radiation 1 Pct 4 7 Respirator, Full Face Neoprene 4 Pct 4 8 Respirator, O manic Vapors Cartrid a and Filters 4 Pct 4 9 Respirator, Pre-fitter Cartridge and Filters 1 Pct 4 10 Respirator, Negative Pressure Repair Parts and Accessories Retainer Caps 4 Pct 4 11 Meter Mufti as MultiRae Plus Complete Kit 1 Pct 4 12 Radio Hand Held VHF ICOM F-11 16 channel 7 Pct 4 28 Suit Level C with elastic hood wrist booties multi pack dis able 1 Pct 4 27 Suft Level C with elastic hood wrist booties multi pack disposable 1 Pct 4 28 Meter Mufti as QRAE+ 1 Pct 4 29 Detector M-256 Kit 1 Pct 4 32 Radio Batteries for F-11 Hand Held 7 Pct 4 33 Radio Individual AC Ada or Charger for F-11 Hand Held 7 Pct 4 134 Radio, Individual Desk To Charger for F-11 Hand Held 7 Pct 4 tqupmem iransrerrea io: Emergency Management Date Property Transferred: • Brazos County Purchasing Department 300 E. 261h Street, Ste. 117 • Bryan, Texas 77803 Phone (979) 36113290 Fax (979) 361-4293 Pat Howard, Purchasing Agent Becky Stephens, Senior Buyer MEMORANDUM To: Commissioners Court From: Marcia Mann, Buyer Re: Blanket Maintenance Agreement - Copiers Date: March 11, 2003 Purchasing requests approval of the amended Maintenance Agreement with Ikon to cover 25 copiers not covered by state contract Agreements. Agreement includes maintenance, toner, and staples. Although Ikon agreed verbally to cover all machines at the same rate per copy as last year's Agreement, the cover sheet of the Agreement did not reflect the correct amount. Thank you. 0 Marcia Mann, Buyer Jeanine Murphy, Admin. Assist. 4-7 Maintenan e S /P i f i l S i A r6w 0 c erv ces ro ess ona erv ces greement 71rsW~yBusinesa DaW WW2003 sets Communleatsd• uco» shrtarpiew tiynre CENTRAL TEXAS Pt wW#888-456-6457)(45834 Address: 3314 LONGMIRE Fa* =-348-2255 19 COLLEGE STATION TX 77645 SaW 8 NANCYSANCHB Sales Rep Marne: NANCY SANCHEZ SHIP TO cdoont* W90074 BILLTO Accounts! W90874 C . 87XBRAZOSCOUNTY C SAME cbfflacl: MARSHA MANN bwa: : e~alf WOW Tfudd Address: 300 E 28TH STREET #117 SatmiRoos: Address: sultdFiocr: Address: Coo Coun . m Or- BRYAN Slam: TX :77802-0000 Stats: 21p44: Phone9 979.361-4284 Fsxf 979361-4283 PhonsA Fax# Lsasin Source: TaxlExemptCwUtter:hed? Y N P.O.# /a-O/-OZ Data: -3p.p P.O.RequiredforfuWeDrdem? r Y N SERVICES rvloe Description: ❑ K41Wl3IAHDE SERVICES 0kwk•1WRepaks) ❑ PROFE5510NAL SM%fi S (mnnacaori Embfer/Appli allen/As it)* statement of Work RaquIred EQUIPMENT aqr No" Daatptlan 3..We Equip ID Bn.pata arorYor ikon. Cortdniockor Homo lltater Read Ilrehr Type ScanlOopy Aaovnn:e 00-26 Rata ~rQP°r*~ Krjop-tor Fax0 ~1/Operatreanall 1 SEE ATTACHED LIST 2 28.65 momm N/A NIA 2,313,000 0.0126 WYVMH THOMPSON WYWO2 HEALTH XOBJ9 I EL XDC Thi parly Aulhortsatlon noelgnatur enrom cry) BILLING A EXem t? ❑Yes~]No Maintenance Setvleelnelslens I09C Canon lliaob ITT IMS DDT Otter Maintenance ServlceTamr Frequency Opeons Cusfomar Aidborikeflos (s)prrafum regal". S rt Deta: 10Mi2OD2 Base Overage Metered Equlpmenl Dedne[KOMMai ❑ Aeee IKONMakdmrande Length: 12 months ❑ Month ❑ Month Parts Labor Drum CustomerSignatura: Date: xl/O Fnd Data latinoD3 ❑ Quarter ❑ Quarter , , f 3 Payment EfetaTfs ❑ ' Annual + Annum Q Supptles Nams(pkasspdntk , 1 R Tom: Arnt. Pard: Grow s El 10A [s stapbs 9pW] a n O (~15 {1 !chit. ❑ (create NOV Group wl Group Usags ❑ Connect tffioftara IKON Safes S1'9nslurs: Maintenance Sautes ott ri ❑ CXeerm BilSng Group wllndMdual Usage ❑ Annual Non-Metered El. Add M Win BNng ❑ AfTer#iouraSOnte Haree(plsaseprlMk & pats 71~s 7 ~'r/~Y 11 Blockof Hours D Base+Ovarege SerialiT ❑ColnOperated WONOfteS lrnsrmsAuVxwhwftn D Baae+tiaage OCher thxu S BerrksApprowd Signab c Date: D usage ❑ Mabrtenandebmed in IOSC Lease ❑ Other (Special InstrueBas) r ❑ MainlanenceIncluded in order Opttona Natty (ptr:sss prInV. THIS: SPECIAUNSTRURTIONS Non-M&ftmd Egv7pmst IF P10 REOUIRED FAXTO N SANCHEZ ®B32-348-2255 ❑ Parts and Labor talstomersgress to pun tase and IKON Woe SoMdlons; Ina (9KONy egress to pnA&b ft p~oksslossl rrtdlp►mslnbrranoe eervlces iderdtlled abouefortha equlpmentldedlBed a1xNS. to ooadaws YAW Ire tenets and sandhi m of HeAgrearnant (deluding al mints and eontralorn sthdtedlwreloas 6dt1b4A, etttrlwlddt sretrtoonpaated heretnbyretgnsncs): PHONE 888.466`6467' EXT 45634 amended copy with coned copy allowance ❑ ConnedNvttylsonwam ❑ AfterrHoura Sarrride ❑ Other (Spadai h3trucan) • • • • MW es Ag i reement Addendum p 211 ance Malnten c Services / Professional Serv rof1 WB 4504457X45834 Salsaft h p# NANCY SANCHEZ T" Way pustnass CENTRALTEXAS Emil Nerke'~ NOW p o Fax* 632 348.2255 sales gap Hams: NANCY SANCHEZ COS ppq>nenlpme r Asdrsss: 3314 LONGM 7845 COLLEGE STA E A EWIPfAEW KeyOpere~mT Key eremell Men Yd C-1 9MMMOW Meter Mb-- ~e KeyOperdw FOX* SeeWl• = ead Equip sue Pee ~ R type qa Modal Descdpu - WYXeH i WYVGO C CLERK BUTLER LAMPO WYXV7 WYXOD SMITH XO8HY R&S S.O. COMM. CT- D. A. JAIL l A,l OBtce Use Onty m m z L 2126/200316:36 INSTALL ANNUAL LOCATION MODEL SERIAL # DATE VOLUME . z r S .J I.T. 200 NJP09116 11/09/98 16,000 T MPS N 2 00407 01/28/95 8,000 HEALTH DEPT. 1 2B 00276 01125195 10,000 MICHEL 2120 VJB43892 05/02/95 21,000 BUTLER 4050 DV 7632 07/06/92 9,000 LAMPO 6030 NRO22576 01/16/95 15,000 T.F. 6030 RD31815 05102/95 40,000 JUDGE SMITH 6030 NC 08315 6/21/96 20,000 JUDGE ME C 6030 NFMO7837 10106/96 40,000 DISTRICT CLERK 6050 ndk32366 08/14/97 100,000 ADULT PROB. 6080 NFJ02048 01/27/97 130,000 T ICE 6080 NFJO2033 01/27/97 170,000 TRUELOVE 6080 JO3007 04/03/97 30,000 AD & BRIDGE 6230 NGMU96-4 07 1 7 -----757 SHERIFF 6545 NJFD3293 05/22/98 900,000 COMM. COURT 6545 NJFDD085 07 98 110,000 DISTRICT ATTORNEY 6545 F06285 08/04/98 150,000 I 6652 CYRO7916 05/21/91 40,000 JAIL 400S 17205 08/24100 100,000 JAIL 400S Q 71 1 06/24/00 150,000 DIST. CLERK 6652 CYR21614 0 1 93 30,000 JUVENILE SERVICES 6013 NUE25875 1 60,000 ELLIS 2200 MP G39621 01/00103 30,000 LANGLEY 2200 PG39606 01/00/03 20,000 COUNTY CLERK 6545 F05372 09/08/88 80,000 TOTAL COPIES 2,313,000 2,313,0000 .0126tooPY $29.143.80 • BRAZOS COUNTY COMMISSIONERS COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: March 11. 2003 ITEM: Consider and take action on acceptance of Wickson Creek S U.D 's cost estimate of $7.500.00 to relocate 2.100 feet of water line in the right of Zweifel Road to accommodate roadway improvements. Site is located in Precinct 2 SOURCE OF FUNDS: N/A • NOTES/EXCEPTIONS ACTION REQUESTED OR ALTERNATIVES. SUBMITTED BY: APPROVED BY: Richard'F. Vance, P.E. Commissioner Duane Peters County Engineer Precinct 2 0003-018 This Request is Approved*/ Denied ❑ by Commissioners Court Date: elf ~i~~ Randy Sio, County Judge E 4 0 WICKSON CREEK SPECIAL UTILITY DISTRICT P.O. Box 4756 Bryan, Texas 77805-4756 Member Texas Rural Water Association 979-589-3030 Fax: 979-589-3275 E-Mail: wicksud@cy-net.net February 26, 2003 Brazos County Road and Bridge 2617 Hwy 21 West Bryan. Tx 77803 Re: Relocation of Waterline on Zweifel Road Dear Linda, O K ,y/' t A portion of our waterline will have to be relocated because of the proposed improvements to the Right of Way on Zweifel Road. At your r:. nest, I have estimated that approximately 2,100 feet of pipeline will have to be relocated l estimate That the cost for labor and materials to complete this job will be $7,500.00 Please notify me when this meets the County's approval, and we will start as soon as weather permits. Sincerely, Kent ,Vatson, General Manager 4n7Cap! - our IN our wini e • BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM r~ • DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING. March 11. 2003 ITEM: Request from Wickson Creek Special Utility District to construct a road bore for water line installation in the right of way of Grassbur Road at address number 91(08 ft Site is located in Precinct 2 SOURCE OF FUNDS: N/A I.- PRESENTATION- r A) No work will be permuted between front slope and/or back slope B) All installations shall be constructed in designated utility easements, if applicable if no utility easement exists, the installation(s) shall be 1) within 3-5' of and parallel to the nght-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698, test shall be conducted by an independent geotechnical testing firm, copies of all test results shall be furnished to the office of the Brazos County Engineer E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. H. ACTION REQUESTED OR ALTERNATIVES: APPROVED BY: Commissioner Duane Peters Precinct 2 Approved* Denied ❑ by Commissioners Court Date: 3 2-- SUBMITT T D BY: Richard F. Vance, P.E. County Engineer 0003-019 Randy Sims ounty Judge ago t _.tJ!'- C+ iQ' 4. Lae' . 0 REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 Formal notice is hereby given that (applicant) wick... crppk Sto~i-i irr,ilie11 Disrricc proposes to place a (type) waterline within_ across x the right-of-way of (road) Crassubr Rd. in Brazos County, Texas as follows. The location or description of the proposed installation is more fully shown by 3 copies of the drawings attached to this notice I understand and agree that 1 The County Engineer must be notified 72 hours prior to the beginning of construction in order that he, or his designated inspector, may inspect the actual installation 2 All damage to the roadways and rights-of-way will be repaired to their original condition to the satisfaction of the County Engineer 3 Brazos County reserves the right to require Applicant to relocate or Power any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way 4. Brazos County will in no way be responsible for any damage which might occur to any existing utility lines in the right-of-way r 5. The line will be constructed and maintained on the County right-of-way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 6. The line or lines will be constructed no less than twenty-four inches (24") t lower than the lowest part of the drainage or bar ditch and the drainage is to be considered at least two feet (2') below the center of the roadway 7 All sites will be barricaded during the construction period Construction of this line will begin on or after the 1 tcaay of March 2003 Firm Nicks n Creek Special Utility District By Title General Manager Address P. 0. Box 4756 Bryan. Texae- 77805 Phone 979-589-3030 APPROVED BY COMMISSIONERS' COURT ON: Date Randy Sims, County Judge OK .615 Svrj i+iiTT~-a0 612 O"J YN W.- . a THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL • c Iy I Z' elp m 1© m ~Q) I % 02a300-000a-t~ "0 0030 R16713 KLE~. wI LLI Am R 02a31 ACRES 00-0005-0000 t _ ► ' KLEMM, WILLIAM R 29 024300-0005-0010 ®®R167l6 .s• v 00 v V -D Co ODI: CC) ~n s S (XLL __t/, r ~In• CIJ, aNAA Na LE Ln F 3 t, Eprgd rM 1 In 5519 z 4 deI S V F 2~4 ILCT. C nortt . AC S JA lco )168 Grassbur Rd. - Wakefield )rawing for proposed 30 ft. road bore scross Grassbur Rd. using 1}" PVC encasement pipe with 1" waterline incl. t t ~ V L ► 1 ► t / ► J 0 l _ SEVCIK, LEON A JR 30.29 ACRES 024300-0004-0010 l R16710 no 4-C) j 3o aor~ JK7c LEW s'eee+-eels A mN CD qL_ RI6649 GANp i. s E ALAN L H A T f I E Lu 15. 64 ACRES P2 3 800-0006-0020 0 GANQY- E ALAN & HATTI E LU ~Oy a 00 ft 800 r • K0I 02 04, ~~116 Ode ~ 0;0 Q.10~1 hp0000, P AAAP t 1100 it N.,s: SC•~LE: 7 2/28/03 0 ~ %m,le