HomeMy WebLinkAbout2003-02-18-0900AM-Regular•
P~-ED
1003 FEB 1 U A 11= N
BRAZOS COUNTY Y CLERK
Y, "A":. TEXAS
BRYAN. TEXAS
A c'UTl'
NOTICE OF MEETING
AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON
TUESDAY, FEBRUARY 18, 2003 AT 9:00 A.M. IN THE COMMISSIONERS
COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26' STREET,
SUITE 115, BRYAN, TEXAS.
1. Invocation and Pledge of Allegiance - Commissioner Peters.
2. Call for citizen input and/or concerns.
Consider and take action on agenda items 3 - 14:
3.
4.
5.
6.
• 7.
8.
9.
10.
11.
Budget Amendment 02/03-15.
Payment of Claims.
Personnel Changes of Status.
Participating in the Texas High Speed Rail and Transportation Corporation and
providing funding in the amount of $35,000.
Appointing a member of the Brazos Valley Community Action Agency Board of
Directors.
The Preferred Provider and Participating Payer Agreement with Alliance Brazos
Valley.
A change of the date and time for the Commissioners Court night meeting.
Use of a debit card for Flex reimbursements.
Funding of overtime pay for an employee in the County Treasurer's Office.
0
Commissioners Court Meeting Agenda
February 18, 2003
Page Two
12. Extending Bid #2002-046RB - Uniforms for Sheriffs Department.
13. Award of Bid #2003-027 - Seal Coat Projects.
14. Requisitions for the Road & Bridge Department for the following:
a. Bid #2002-030 Decking Timber
b. Bid #2002-031 Bridge Piling
C. Bid #2002-032 Bridge Repairs
15. Announcement of interest items and possible future agenda topics.
16. Call for citizen input and/or concerns.
17. Agency/Board/Committee reports by Court members.
18. Adjourn.
The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive
services must be made two business days before the meeting. To make arrangements, call (979) 361-4102.
COMMISSIONERS' COURT
REGULAR MEETING
FEBRUARY 18, 2003
A regular meeting of the Commissioners' Court of
Brazos County, Texas was Bela in Lne UommisN.LullciZ:$
Courtroom in the Courthouse in Bryan, Brazos County, Texas,
beginning at 9:00 a.m., on Tuesday, February 18, 2003, with
the following members of the Court present:
• Randy Sims, County Judge, Presiding;
Tony Jones, Commissioner of Precinct 1;
Duane Peters, Commissioner of Precinct 2;
Kenny Mallard, Commissioner of Precinct 3;
Carey Cauley, Jr., Commissioner of Precinct 4, absent;
Karen McQueen, County Clerk.
The attached sheet contains the names of the citizens
and officials that were in attendance.
Commissioner Peters gave the invocation and led the
pledge of allegiance.
There was no citizen input and/or concerns.
The Court next considered Budget Amendment #02/03-15.1
• through 15.4 which would reallocate funds for the Sheriff-
Jail Administration and the County Attorney, increase the
budget for the Veteran's Service officer for retirement
benefits and setup the accounting to recognize various
properties that the Commissioner's Court has accepted since
Vol 4( Page -7 9
•
Commissioners' Court meeting February 18, 2003 2
October 1, 2002 to date. On motion by Commissioner Jones,
seconded by Commissioner Mallard, the Court voted
unanimously to approve the budget amendment as submitted.
A copy is attached.
The Court proceeded to consider the following Claims
as submitted by the County Treasurer for payment:
20039363 through 20039586
On motion by Commissioner Jones, seconded by Commissioner
Peters, the Court voted unanimously to approve the Claims
as submitted.
The Court next considered the change of status of
employees as submitted on the attached Personnel Action
Requests. On motion by Commissioner Mallard, seconded by
Commissioner Peters, the Court voted unanimously to approve
the changes as submitted.
The Court then considered participating in the Texas
High Speed Rail and Transportation Corporation and
providing funding in the amount of $35,000. Commissioner
Mallard moved to approve participation and funding in the
amount of $35,000. Commissioner Peters seconded the
motion. Commissioners Mallard, Peters and Jones voted
Vol 41 Page -76f
•
Commissioners' Court meeting February 18, 2003 3
"aye". The County Judge voted "nay". The motion carried.
The County Judge then instructed the Auditor that funding
would come from Contingency. A copy of the services
agreement is attached.
The Court next considered appointing a member to the
Brazos Valley Community Action Agency Board of Directors.
• On motion by the County Judge, seconded by Commissioner
Mallard, the Court voted unanimously to re-appoint Janice
McBride to the Brazos Valley Community Action Agency Board
of Directors.
The next matter for consideration was approval of the
Preferred Provider and Participating Payer Agreement with
Alliance Brazos Valley. On motion by the County Judge,
seconded by Commissioner Mallard, the Court voted
unanimously to approve the Preferred Provider and
Participating Payer Agreement with Alliance Brazos Valley.
• A copy of the agreement is attached.
The Court proceeded to consider a change of the date
and time for the Commissioners Court night meeting. On
motion by Commissioner Jones, seconded by the County Judge,
the Court voted unanimously to hold the Commissioners Court
Vol W Page 190
0
Commissioners' Court meeting February 18, 2003 4
night meeting at the Brazos Center on the third Tuesday of
each month at 6:30 p.m.
The Court next considered the use of a debit card for
Flex reimbursements. The County Judge moved for approval.
Commissioner Jones seconded the motion. The County Judge
then realized that the use of a debit card was approved
previously. The County Treasurer went on to explain that
she and the Auditor have some concerns and unanswered
questions on the use of a debit card. There are only
twelve employees interested in using the debit card and
there is a lot of overhead for such a small group of
interested employees. The Treasurer said she did not feel
the County is ready to set up use of a debit card for Flex
reimbursements at this time. The Treasurer also suggested
a workshop on the issue. The County Judge and Commissioner
Jones then withdrew their motion and second respectively.
On motion by the County Judge, seconded by Commissioner
Mallard, the Court voted unanimously to rescind the order
authorizing the use of a debit card for Flex
reimbursements.
Vol 4~ Page q1
Commissioners' Court meeting February 18, 2003 5
The Court next considered the funding of overtime pay
for an employee in the County Treasurer's Office. The
County Treasurer explained that it was necessary for Ruth
Sweeney to work additional hours reviewing and revising the
County's vendor list and 1099 report, during the month of
January, in order to meet a January 318t deadline. On
motion by Commissioner Mallard, seconded by Commissioner
Peters, the Court voted unanimously to approve 46 hours of
overtime pay for Ruth Sweeney to be funded from
Contingency. The County Judge asked the Treasurer that she
request overtime pay beforehand in the future.
The Court then considered extending Bid No.2002-046-RB
for the Sheriff's Department Uniforms. On motion by
Commissioner Peters, seconded by the County Judge, the
Court voted unanimously to extend Bid No. 2002-046-RB from
March 7, 2003 until September 30, 2003. Skagg's Public
•
Safety Uniforms & Equipment indicated they would extend the
bid at no price increase.
The Court next considered awarding the following
bid:
Bid No. 2003-027, Seal Coat Projects for Precinct
1,2,3 and 4;
Vol Page ga-
•
Commissioners' Court meeting February 18, 2003 6
Becky Stephens, Senior Buyer, made the following
recommendations:
Primary Vendor:
Ploch Construction Company of New Braunfels, TX
Secondary Vendor:
Big Tex Paving of Johnson City, TX
On motion by Commissioner Jones, seconded by Commissioner
Peters, the Court voted unanimously to accept the
recommendations of the Senior Buyer and award the contract
as noted. Copies of the bid tabulations are attached.
The next matter for consideration was approval of
requisitions for the Road & Bridge Department for the
following:
a. Bid No. 2002-030 Decking Timber
b. Bid No. 2002-031 Bridge Piling
C. Bid No. 2002-032 Bridge Repairs
On motion by Commissioner Jones, seconded by Commissioner
Mallard, the Court voted unanimously to approve
requisitions (a-c) for the Road & Bridge Department.
Under announcement of interest items and possible
future agenda topics the County Judge made the following
comment :
a) There will be a workshop on facilities on March 4th
at 1:30 p.m.
Vol 4 Page S3
•
Commissioners' Court meeting February 18, 2003 7
Commissioner Peters made the following comments:
a) He received a petition from citizens of Wixon valley
asking for support of their request of TXDOT to
place a signal light at the intersection of Highway
21 and FM 2776. Judge Sims suggested approving a
letter of support on the next Commissioners Court
agenda.
b) He suggested that we invite Rabon Metcalf at our
next night meeting to present Groundwater
Conservation rules to the Court.
Under citizen input and/or concerns, the County Judge
welcomed a boy scout and his father and asked them to stand
and introduce themselves. Jack Helmer and his son Tym
stated they were working toward earning a badge.
Under Agency/Board/Committee reports by Court
members, Commissioner Jones stated he met with Region G to
discuss their budget. He is hoping for funding from the
State for a reservoir for the County. Commissioner Jones
was re-elected as Chairman of Region G.
There being no further business to come before the
Court, the meeting was adjourned.
Vol 4( Page
1~ 4-
•
Commissioners' Court meeting February 18, 2003
8
The foregoing minutes of the Commissioners Court
meeting held February 18, 2003 have been examined and are
approved in open Court this _Z,:5~' day of 2003
in Bryan, Brazos County, Texas.
Z lz~l
Randy S' s
County Judge
Tony Jon
Commissioner, Precinct 1
Duane Peters Kenny Mal a d
Commissioner, Precinct 2 Commission r, Precinct 3
Carey Cauley, Jr.
Commissioner, Precinct 4
Vol 4(
Karen McQueen
County Clerk
Page 25
•
91
BRAZOS COUNTY`COMMISSIONERS COURT
MEETING ON ~ /~S' 200 -a AT 9'oo A:~A
NAMF.
ORGANIZATION/DEPARTMENT
X~
vO~vl
- ~A-n-
t < - 7v
-all
On I
t
,o-
~r-
~b~~~ ate. ~ l~s
~7~ W
jft,J4
62
-law
0
BR.AZOS COUNTY'COMMISSIONER.S COURT
MEETING ON IS 200.3 AT 7 Oo Atk
NAMP.
ORGANIZATION/DEPARTMENT
y
13 ~A4
~o
A4wa-,,,-W
r~
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2002-2003 BUDGET YEAR
NO. 02/03-15.1 through 15.4
On this the 18th day of February 2003 at a regular meeting of the
Commissioners' Court, the following members were present:
Randy Sims, County Judge, Presiding
Tony Jones, Commissioner, Precinct 1;
E. Duane Peters, Commissioner, Precinct 2;
G. Kenny Mallard, Commissioner, Precinct 3;
Carey Cauley, Jr., Commissioner, Precinct 4;
Karen McQueen, County Clerk.
•
The following proceedings were held:
THAT WHEREAS, on February 18, 2003 the Court heard and approved a
budget amendment for the 2002-2003 budget year for Brazos County, Texas.
WHEREAS, an expenditure is necessary due to the necessity to meet
unusual and unforeseen conditions which could not be reasonably included
in the original budget adopted August 23, 2002 the following amendment(s)
to the original are hereby authorized, as described on the attached
page(s).
ADOPTED AND APPROVED this the 18th day of February, 2003.
0
THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS.
By : Randy Sims, County Judge
County Clerk's Office and attached to the original
budget
Copies: County Auditor
County Treasurer
Commissioners' Court Minutes
0
BRAZOS COUNTY, TEXAS
BUDGET r"IENDMENTS
No. 02/03-15.1
FD DIV ACCT PROJ DR/CR ACCOUNT NAN.LE Increase Decrease
01 100020 532000 Retirement Benefits $ 850.00
01 110015 611300 Contingency $ 850.00
Veteran's Service Office
To fund retirement benefits for the Veteran's Service Officer beginning February 1. 2003.
G:Forma/2002Budget Amendments ,
4
9
•
•
•
BRAZOS COUNTY, TEXAS
' BUDGET AMENDMENTS
No. 02/03-15.2
2/18/2003
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 280020 655500 Dr Radio Maintenance $ 500.00
01 280020 672870 Cr Radio Equipment $ 500.00
Sheriff-Jail Administration
To reclassify funds to allow radio maintenance and to properly pay for reprogramminia expenditures.
G:Forms/2002Budget Amendments
0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 02/03-15.3
2/18/2003
FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease
01 180001 673420 Dr Fumiture $ 100.00
01 180001 615000 Cr Printing $ 100.00
County Attorney Administration
-j L
To reallocate budget to allow the purchase of a chair.
Q:Forms/2002Budget Amendments et
•
•
C~
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 02/03-15.4
2/1R/2003
FD
DIV
ACCT
PROJ
DR/CR
ACCOUNT NAME
Increase
Decrease
01
280020
670100
Dr
Donated Desks(5)
$ 500.00
01
280001
670100
Dr
Donated Digital Camera
1,100.00
01
303011
670100
Dr
Donated Car Video Came 3
11,985.00
01
301011
670100
Dr
Donated Car Video Camera(3)
11,985.00
01
302011
670100
Dr
Donated Car Video Camera(3)
11,700.00
01
304011
670100
Dr
Donated Car Video Camera 3
12,210.00
01
460230
Cr
Donations - Other
49,480.00
Donated Property
To seta the accounting to recognize
the various properties that the Commissioner's Court has
accepted since Oct. 1, 2
002 to date.
-a
0:Forms/2002Badget Amendments ; ~►~;,'~,~-r ~ l
0
PERSONNEL CHANGE OF STATUS
page 1 of 1
COURT DATE: February 18, 2003
DEPARTMENT: Personnel
PURPOSE:
■■■■rrrr■.r ■ Agerove Personnel Change of Status
•■■■■.r■■rrrr.■■.■ ■■r tatus.■rrrr■■■.rr. a.■..■...~
DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED
BUILDING MAINTENANCE BERNAL, JOE RESIGNATION
EMERGENCY MANGEMENT CALDWELL, SPARTACUS RESIGNATION
JUSTICE OF THE PEACE HINES, ANGELA R. NEW HIRE - PART TIME
Approved in Commissioners' Court: February 18, 2003
County Judge's or Commissioner's Signature:
(This copy to be attached to minutes)
•
RESOLUTION
•
•
A RESOLUTION AUTHORIZING THE COUNTY JUDGE TO COMMIT BRAZOS COUNTY,
TEXAS TO THE TEXAS HIGH SPEED RAIL AND TRANSPORTATION CORPORATION
WHEREAS, on January 14, 2003, representatives from Dean International, Inc., who serve as consultants
for the Texas High Speed Rail and Transportation Corporation (THSRTC), provided information to the
Brazos County Commissioners Court regarding objectives of the THSRTC; and
WHEREAS, the following objectives have been outlined for the THSRTC for FY 2003:
• Solidify the THSRTC membership along the Texas T-BoneBrazos Express Corridor
• Amend the National Defense Rail Act, SB 104, or other legislative vehicles to include the Texas
T-BoneBrazos Express Corridor as a federally designated high-speed rail corridor
• Obtain a federal demonstration project earmark during the reauthorization of TEA-21
• Amend the Trans Texas Corridor Plan to include a high-speed rail and four-lane divided highway
route along the Texas T-BoneBrazos Express Corridor
• Obtain a federal grant and other funding to conduct planning-level ridership studies
• Obtain federal earmarks for regional surface transportation projects along the proposed Brazos
Express Corridor and South Central Corridor, including FM 60 expansion project from the
Highway 6 Bypass to State Highway 158
• Expand THSRTC membership to include South Central Corridor entities; and
WHEREAS, the THSRTC has the potential to influence federal and state legislation that could provide
high-speed rail service through the Brazos Valley; and
WHEREAS, the Brazos County Commissioners Court desires to participate in the THSRTC by becoming
a dues paying member in the amount of $35,000 for FY 2003, and that this amount is subject to change
for future years based on direction by the THSRTC Executive Committee, with the understanding that the
agreement and funding will be subject to review annually and that the County is not committed nor bound
to participation beyond the fast year, and
WHEREAS, the Brazos County Commissioners Court will have a representative and a vote on the
THSRTC Executive Committee;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSIONERS COURT OF BRAZOS
COUNTY, TEXAS THAT:
Section 1.
County Judge Randy Sims has the authority to commit Brazos County to the THSRTC by paying the
appropriate dues and appointing a member to the THSRTC Executive Committee, subject to annual
review of the agreement and annual appropriation approvals by the Brazos County Commissioners Court.
ADOPTED at a regular meeting of the Brazos County Commissioners Court on this 18th day of
February, 2003.
ATTES .
L
en McQueen, County Clerk
,
B7x~~ O
1 yl~*~
Ran dy Sims ounty Judge
0
2147500124 T-709 P.02/10 F-553
rep-14-US 12s0Tpm prom-DEAN INTERNATIONAL
a' /p ERVICES AGREEMENT
t.
Th6 Texas High Speed Rail and Transportation Corporation [AKA
"THSRTC" a Toms not for profit corporation, (hereinafter referred to as "Clienf)
hereby employs ii kpan International, Inc. (hereinafter referred to as 'Firm') to perform
the following servioas:
A. Assisl Client in joining together specific regions of the state in a collective
effort to improve multi-modal transportation, high speed rail, and rail In these
areas of Texas. This effort Includes strategies to obtain a designation for a
transportation and high speed rail corridor, increase Investment in multi-modal
transportation infrastructure, improve the planning and management of our
transportation facilities, and increase the awareness of the importance of multi-
modal and inter-modal transportation to Texas;
B. Assist Client in monitoring the activities of THSRTC and in providing the
technical and staff support and consulting assistance necessary to achieve the
goals and objectives of the Client as determined periodically by the Executive
Committee of THSRTC in consultation with the Firm;
C. Assist Client in providing bookkeeping services and, under the supervision
and direction of the THSRTC Treasurer, tend to the financial aspects of the
Client including maintaining the Client's checking account and banking relations,
processing all billing statements for dues, depositing dues and other receipts,
paying from available Client funds all payables, and related bookkeeping matters;
D. Assist Client by providing personnel, telephone lines, computers, office
space and sr.ch equipment, as may be deemed necessary at the discretion of the
Firm from time to time, to effectively serve as the secretariat of the Client which
shall include providing notices of meetings, staff support for the committees and
task forces of THSRTC as directed by the Chairman, preparing minutes of
meetings, filing tax returns and other required corporate filings, periodic mailings
and distributing email reports regarding transportation activities which may be of
Interest to THSRTC members;
!E Assist Client in the coordination of transportation and mobility
enhancement: programs among local, regional, state and federal elected and
appointed officials and the private sector;
1
tM -1a-u3 12:oipm rr0m-DEAN INTERNATIONAL 2147500124 T-700 p 03/10 F-553
•
F. Ass'1si Client In jointly petitioning local, regional, state, federal and, in the
case of NAFTA Trade Corridors, international governments to accomplish the
collective transportatlon goals and objectives of local and regional areas as
reflected within THSRTC;
Q. Assisi Client in the retention and maximization of transportation and
economic development funding from all sources for project areas identified by
THSRTC as being important to the accomplishment of its objectives;
H. Assist Client in the Transportation Equity Act of the Twenty First Century
[TEA-21] reauthorization process by the Congress and the President. Develop
strategies to benefit multi-modal transportation, high speed rail, and inter-modal
rail that benefit THSRTC during the TEA-21 reauthorization deliberations;
1. Assist Client in communicating the unique investment and obligation by
• cities, countbss, local elected, appointed officals, and businesses within the State
of Texas to assist in the establishment of an adequate public policy to insure that
the transportation needs of THSRTC are property met;
J. Assist Client in monitoring meetings, preparing reports as appropriate, and
generally keeping Client Informed of relevant transportation-related actions by
the principle state and federal transportation agencies of government that have
jurisdiction aver the matters of interest to Client;
K. Assist Client in the development and implementation of legislative and
congressional strategies designed to enhance the goals and objectives of the
Client;
L. Assist the Client in the development of Legislative and Congressional
Caucuses to further the goals and objectives of the Client; and
M. Any other services mutually agreed upon by Client and the Firm.
Client and Firm Incorporate herein by reference the THSRTC Articles of incorporation
dated October 25,:2002 and the THSRTC Bylaws adopted by THSRTC and originally
• executed by the Chair on October 25, 2002 and acknowledge that while there needs to
be a degree of flexibility in addressing the public policy and service needs of the Client
as herein outlined, that said Articles and Bylaws generally outline the process,
procedure, goals and objectives of THSRTC relating to public policy initiatives by which
the Client and Firm agree to relate to each other during the term of this Services
Agreement;
2
0 -7-
•
2147500124 T-788 P.04/10 F-559
rep-14-114 12:07Pm From-DEAN I(VTERPIATIONAL
In return for such representation, Client agrees to pay the Firm as follows:
For services outlined In Parts 1. A. through L. above, an annual fee in the amount
of Six Hundred 't'housand Dollars ($600,000.00), plus expenses incurred in a
cumulative amount not to exceed, without prior executive committee approval, Ninety
Thousand Dollars ($90,000.00) during the first six months of the Agreement or One
Hundred Eighty Thousand Dollars ($180,000.00) during the full 12 months of the
Agreement. Client and Firm agree to review the issue of expenses during the fifth
month of the Agneement and to determine if the amounts above mentioned are
appropriate given the scope of the Agreement and activity required thereby and to make
whatever adjustmait, if any, that they feel might be necessary for the remainder of the
term of the Agreement. Payments will be made monthly in the amount of Fifty
Thousand Dollars ($50,000.00) (hereinafter referred to as "Monthly Fee") plus
reimbursement of expenses incurred during the preceding month. Initially, on October
1, 2002, a payment In the amount of Fifty Thousand Dollars ($50,000.00) will be
payable, and subsequently on the first day of each month for an additional eleven
consecutive months, constituting twelve consecutive monthly payments (the
"Engagement Term'. Upon receipt, the Monthly Fees shall become the property of the
Finn.
For purposes of this Services Agreement 'expenses" Includes long distance
(Interstate calls at 4.00.07 per minute and intrastate calls at $00.09 per minute), fax, cell
phone (calls at $00A0 per minute), and telephone related communication changes,
printing, duplicating (black and white letter size copies at $00.06 per page and color
letter size copies at $00.65 per page), conference call fees and charges at actual cost,
mail, delivery, webulte development, maintenance and administration, travel and meal
expenses, THSRTC corporate administration, tax, audit and government filing
preparation and Interaction, and related costs that will be incurred by, and at, the Firm's
exclusive discretion in furtherance of its obligations under this Services Agreement.
"Expenses' does riot include travel and related costs for THSRTC members; long
distance and connection fees and phone costs other than those necessary for Firm
initiated calls, communications and transmissions to interested parties; salaries or
consulting fees for non Firm employees or firms and related costs. Expenses do
include reasonable costs, which are not incurred by hosting entities for THSRTC
meetings and meal charges for THSRTC members during other scheduled meetings
and attendant to bulginess meetings of THSRTC.
At the end of the, Engagement Term(s) or Renewal Engagement Term(s)
(defined below), if any thereafter, this Services Agreement may be extended for an
additional period of twelve (12) consecutive months ('Renewal Engagement Tear") by
means of a mutually agreed written agreement executed by both Client and the Firm at
least sixty (60) days prior to termination of the Engagement Term. Provided however
3
On'
t,90-14-03 12:07pm From-DEAN INTERNATIONAL 2147500124 T-788 P.05/10 F-553
that, Client may at its exclusive option exercisable no later than sixty (60) days prior to
termination .of the initial Engagement Term extend this Services Agreement for an
additional period of twelve (12) consecutive months ("Renewal Engagement Term")
under the same terms and conditions as exist at the time of extension 0 membership
and other revenues have been generated by Client and paid to Firm in the amounts as
are herein reflected.
In the event of withdrawal by Client during the Engagement Term(s) or any
Renewal Engagement Term(s) for any reason, Client shall immediately pay to the Firm
any unpaid Monthly Fees and the remainder of the Monthly Fees due for the balance of
the Engagement Perm(s) or Renewal Engagement Term(s), plus any unreimbursed
expenses Incurred including those as defined In Part III below.
r~
Ill.
Should the Firm be requested and authorized by the Chairman and the Treasurer
of THSRTC to incur expenses other than those expenses as defined in Part 11 above,
Firm shall be entitled to be reimbursed for the full cost of any such expenses incurred
upon presentation of a statement to the Client outlining said costs and expenses.
IV.
•
Client and Firm agree that not withstanding any other provision contained herein,
no member of THSRTC shall be obligated to pay Firm for services rendered pursuant to
this Agreement an• amount other than the appropriate dues for said member calculated
pursuant to the schedule adopted by the Executive Committee based on the population
of the entity or on some other basis. Firm agrees to provide the services as
enumerated in Parts I. A. through L. above to the members of the Orient regardless of
the number of members who join THSRTC. Firm and Client agree that the first monies
received and all monies received up to Seven Hundred Eighty Thousand Dollars
($780,000.00) shall be set aside and held exclusively for the purposes of fulfilling
Client's obligation to pay the Firm pursuant to the provisions of this Agreement. Any
additional monies received over and above Seven Hundred Eighty Thousand Dollars
($780,000.00) shall be held exclusively for the benefit of THSRTC as determined by the
Executive Committee of the Client.
V.
Client agress that the Firm shall be entitled to withdraw from the engagement
upon failure of Client to make timely payments as required by the Services Agreement.
In the event of withdrawal by Firm for failure of Client to make timely payments as
4 ,
0
rep-m-U4 IZ:DTpm Free-DEAN INTERNATIONAL 2147500124 T-TIS p.OS/i0 F-553
required by the Services Agreement prior to completion of the Engagement Term(s) or
Renewal Engagement Term(s), if any, Client shall immediately pay to the Firm all
outstanding fees and expenses and the remainder of the Monthly Fees due for the
balance 'of the Engagement Term(s) or Renewal Engagement Term(s), plus any
expenses incurred including those as defined In Part III above and comply fully with the
terms and provisions of this Agreement.
Client shall be entitled to withdraw from the engagement for any reason upon ten
(10) days written notice by Client to the Firm. In the event of withdrawal by Client prior
to completion of the Engagement Term(s) or Renewal Engagement Tern(s), if any,
Client shall Immediately pay to the Firm all outstanding monthly fees and expenses and
comply fully with the terms and provisions of this Agreement.
VI.
Client acknowledges that Firm, from time to time, represents other client's
interests regarding matters similar in Interest to those for which the Client pursuant to
this Agreement engages Firm. Client acknowledges that said representation does not,
and will not, constitute a conflict of Interest and that Firm is entitled to pursue and to
expand similar relationships.
Additionally, Client and Firm recognize and acknowledge that Firm Is in the
business of providing public policy and related consulting services to a variety of clients
and that f=irm is en:;ouraged to continue and expand that practice. Furthermore, Client
and Firm recognize, and acknowledge that representation of the Client pursuant to this
Agreement does not in any respect constitute a bar or prohibition to keeping or retaining
current clients or b) representing additional clients who may be interested in specific
transportation or public policy projects.
The Firm agrees not to knowingly accept any representation regarding another
matter within the scope of services to the Client that might reasonably be anticipated or
expected to create a conflict of interest and agrees to collaborate with the Client on all
matters relating thereto.
In the event that the Firm leams of any conflict of interest in connection with the
Firm's representation of the Client, the Firm shall promptly notify the Client of such
conflict. If the Client and the Firm determine such conflict to be material, and mutual
consent of the Client and the conflicting parties is not received for dual representation.
the Firm will temporarily recuse itself from representing the interest of both parties of the
matter giving rise to the conflict. Said recusal shall not constitute withdrawal from the
representation.
5
llT .•y i„ 1
•
reo-wUs I[:U(Pm rrom-LUN INItItiIAIIUMAL
VII.
2147500124 T-788 P.07/10 F-668
Client recognizes that nothing in this Services Agreement and nothing in tho
Firm's statements lo Client will be construed as a promise or a guarantee concerning `
the outcome of Client's matters. The Firm makes no such promises or guarantees. The
Firm's comments a.:)out the outcome of Client's matters represent expression of opinion
only.
Vlll.
•
Client recognizes that the Firm's entitlement to payment of fees and expenses is
not contingent upon the results obtained or the final disposition of the services for which
the Firm has been retained; however, Firm agrees and represents that it will exercise
ordinary oare in representing the interests of the Client in this matter.
WkW
Client recognizes that the working papers, lists and records of any type and
content, prepared, generated, assembled and accumulated by the Firm in connection
with this representation belong to, and remain the property of, the Firm. Client has
access to and mail obtain one copy at no charge, and additional copies at Client's
expense, of the Rim's said working papers and said copies shall be delivered to the
Client within fourte to (14) days of the Client's request.
X.
Client furthe.• represents that its Chairman has been authorized and directed to
execute and enter i.ito this Services Agreement by action of the Executive Committee of
THSRTC pursuant,:o its authority as outlined In the THSRTC Bylaws.
•
M.
Client and the Firm may emend or modify the Services Agreement at any time so
long as such amerdment or modification is reduced to'writing and Is mutually agreed
upon by Client and the Firm.
6
0
l
pe0-14-03 12:07pm Froa1-DEAN INTERNATIONAL
2147600124 T-798 P.08/10 F-553
X11.
Firm will make all of its books and records involved with the representation of
Client available to Client on three (3) days written notice at Firm's place of-business
during normal business hours.
XIII.
Venue for any purposes under this contract shall be Dallas County, Texas.
AGREED TO AND SIGNED THIS THE DAY OF October 2002
Dean International, Inc.
avid A. ean
President and CEO
Texas High Speed Rail and
Transportation Corporation
[THSRTC]
rt Eckels
Chair
Carroll GG. Robinson I L-g- a
urer
7
/01
•
ALLIANCE HEALTH PROVIDERS OF THE BRAZOS VALLEY, INC.
PREFERRED PROVIDER
AND
PARTICIPATING PAYER AGREEMENT
WITH
BRAZOS COUNTY GROUP HEALTH INSURANCE PROGRAM
This Agreement is by and between Alliance Health Providers of the Brazos Valley. Inc.
("Alliance"), a Texas corporation, and the Brazos County Group Health Insurance
Program ("Payer").
RECITALS
WHEREAS, Alliance is a Texas business corporation organized to promote a
comprehensive network of participating providers to area employers; and
WHEREAS, the Payer sponsors a Health Plan to facilitate the provision of cost effective
health care services to its employees and their families; and
WHEREAS, Alliance desires to provide a comprehensive network of Preferred
Providers that will provide appropriate and cost-effective health care services to Covered
Persons affiliated with Payer as required by this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants and agreements set
forth herein, the parties agree as follows:
1. DEFINITIONS:
1.1 "Covered Persons" means those individuals who are covered under Payer's
Health Plan at the time Preferred Providers service or supply is furnished.
• 1.2 "Covered Services" means all services and supplies for which a benefit is
payable under the Payer's Health Plan, subject to the exclusions and limitations
described in such Health Plan.
1.3 "Preferred Providers" means Hospitals, Physicians and/or Others licensed to
practice a healthcare profession in the State of Texas who contract with Alliance
to render health care services to Covered Persons in accordance with the terms
and conditions of this Agreement.
0
1.4 "Others" means any other provider of health care services or other allied or
related products or services, licensed in the State of Texas and acting within the
scope of his license, which does not fit within the definition of Physician or
Hospital.
1.5 "Health Plan" means the group or individual health insurance policies and plans
of Payer which obligate Payer to make payments to Preferred Providers for
Covered Services.
1.6 "Hospital" means any hospital, which is duly licensed by the State of Texas and
accredited by the Joint Commission on Accreditation of Healthcare
Organizations and/or certified by Medicare.
1.7 "Physician" means a doctor of medicine (M.D.), osteopath (D.O.), or
podiatrist (D.P.M.) licensed to practice in the State of Texas and acting within
the scope of his license.
1.8 "Billed Charge" means the Preferred Provider's total charge or applicable fee for
a health care service or supply.
IL PROVISIONS:
2.1 Payer and Alliance agree that patients and Preferred Providers shall not be third
party beneficiaries of the rights and obligations assumed by either party hereto.
2.2 Nothing in this Agreement is intended to create (nor shall it be construed to create) any
right in Alliance or Payer to intervene in any manner with the method by which Preferred
Providers render health care services to a patient
2.3 Neither party shall disclose the terms of this Agreement to a third party
without the prior consent of the other.
2.4 Payer shall pay Alliance a fee for Alliance's services, as set forth in Exhibit B attached
hereto and incorporated herein.
2.5 Payer's claim administrator is not signing this Agreement as Payer's agent and attorney-
in-fact
atz
•
.7
2.6 Notices: Any notice, demand, or communication required or desired to be given relating
to Agreement shall be deemed effectively given when personally delivered or mailed by prepaid
certified mail, return receipt requested, addressed as follows:
PAYER:
Brazos County Group Health Insurance Program
300 East 29' Street, Suite 117A
Bryan, TX 77803
ALUANCE:
Alliance Health Providers of Brazos Valley, Inc.
3131 East 290 St., Bldg C
Bryan, TX 77802
Either party may designate other addresses and other person(s) or officer(s) by
written notice to the other party.
III. ALLIANCE RESPONSIBILITIES
3.1 Alliance shall cause Preferred Providers to accept the lesser of billed charges or
the amounts specified in Exhibit A as full payment for all health care services
provided to Covered Persons in accordance with Health Plan. Preferred
Providers shall bill and collect deductible and coinsurance amounts, usual
charges for the provision of noncovered and not medically necessary services,
and coordination of benefit payments.
3.2 Alliance may, from time to time, change Exhibit "A" as Alliance renegotiates fees
with Preferred Providers. Alliance shall submit changes to Exhibit "A" to Payer
before the effective date of the changes.
3.3 Alliance may add or omit providers from its Preferred Provider network from time
to time. Alliance shall submit changes to provider lists to Payer before the
effective date of the changes, whenever possible.
3.4 Coinsurance and deductible amounts will be based on the lesser of billed
charges or the negotiated rates of Exhibit "A".
3.5 Alliance shall maintain credentialing processes that are consistent with current
National Commission on Quality Accreditation (NCQA) standards. All Preferred
Providers included in Alliance must complete the credentialing processes,
maintain current licenses in the State of Texas and maintain adequate medical
liability insurance, consistent with requirements for medical staff privileges in
Alliance Hospitals.
~II
3.6 If beneficiaries request or receive services from Preferred Providers that are not
covered or not medically necessary under benefit agreements, they shall be
entitled to enter into agreements with Preferred Providers to provide such
services at the Preferred Providers then usual charges so long as such
agreements are entered into prior to the rendering of the service.
3.7 All Preferred Providers that are facilities must obtain a valid assignment of
benefits as a condition prior to Payer's payment. If a beneficiary refuses to
assign a benefit claim upon the facility's request and facility has reason to
believe the beneficiary will not honor the facility's bill, the facility may collect the
amounts otherwise due from Payer from the beneficiary at the time of service.
3.8 Preferred Providers may collect at the time of service the applicable
coinsurance and deductible amounts and amounts for the provision of
non-covered and not medically necessary services.
3.9 Alliance does not guarantee and in no manner assumes any direct or indirect
liability for Payer or Covered Person's failure to pay Preferred Providers.
N, PAYER RESPONSIBILITIES:
4.1 Prompt Payment of Claims: Payer agrees to require that its designated claims
agents pay the Preferred Providers promptly within forty-five (45) or fewer
calendar days from receipt of the Preferred Provider's claim for Covered
Services. Payer will send written notice of reason for delay in processing or
reason of denial within 45 days of receipt of claim, if claim is deemed incomplete
or denied. Claims payment and information requirements shall comply with
Texas regulations for payment of "clean claims". Payer will notify Preferred
Providers in advance of any other required claims information and those
requirements must be incorporated into Agreement.
4.2 Coordination of Benefits: If Payer is secondary Payer under the Covered
Person's benefit agreement, Payer's liability established by this Agreement will
be reduced in accordance with the Health Plan. It shall be the responsibility of
the Preferred Provider to attempt to collect payment from the primary Payer,
following customary collection procedures. Preferred Provider shall not be
limited to the rates in this Agreement, for payment from other payers responsible
for services provided to Covered Persons.
•
4.3 Payer shall provide Alliance with a copy of all applicable benefit agreements
and a summary statement for Health Plan. A summary statement shall list
and identify those services covered by benefit agreements, all coinsurance,
deductibles, or other charges or payments to be collected from patients in
connection with the rendering of health care services, the party that is
entitled or expected to collect such charges or payments, and any and all
exclusions, limitations or conditions applicable to the listed services.
Payer shall promptly update and/or replace summary statements and benefit
agreements with any amendments, modifications, and/or revisions made that
affect this Agreement. Updates shall be given to Alliance prior to the effective
date. In the event of a contradiction between a benefit agreement and a
summary statement, the latter shall be controlling with respect to the rights and
duties of Alliance and Preferred Providers.
4.4 Payer shall notify Alliance about the features of its Utilization Review Program,
and shall notify Alliance in advance of any modifications to that program.
Information shall be sufficient for Preferred Providers to comply with
requirements and be paid correctly for services rendered to Covered Persons.
The Utilization Review Agency will be identified, with phone and fax numbers to
communicate information about services provided to Covered Persons.
4.5 Payer shall supply beneficiaries with an identification card or other means of
indicating coverage under Health Plan. Identification card or other method of
identification shall include phone numbers where eligibility, benefits and claims
questions will be answered.
4.6 Payer shall conduct educational programs with Covered Persons to inform them
about the Alliance Preferred Provider System. Alliance staff shall be available to
assist in these programs.
• 4.7 In consideration for Alliance's execution of this Agreement, Payor agrees to
create the following incentives for Covered Persons to utilize Preferred Providers
contract:
a. Reduction or elimination of individual deductibles providing at least N/A
per year incentive.
b. Reduction or elimination of family deductibles providing at least N/A per
year incentive.
0
c. Reduction or elimination of coinsurance 'payments to provide a 20%
difference in patient's coinsurance responsibility.
d. Promotional activities to encourage Covered Persons to use Preferred
Providers.
4.8 Payer will in good faith promote the terms of Agreement while in effect. Payer
will not permit other providers to waive or reduce deductibles or coinsurance,
unless contracted with Payer or agreed to in advance by Alliance.
4.9 Payer shall require Payers claims administrator to forward to Alliance mutually
acceptable reports that will reflect at a minimum total claims paid to preferred
providers, total claims paid to all providers, and reports or information that can
indicate savings earned by terms of Agreement with Alliance. Reports will be
generated quarterly (every three months).
V. PREFERRED PROVIDER RESPONSIBILITIES:
5.1 Provisions of Services: Alliance will require that Preferred Providers agree to
provide services to Covered Persons, within the scope of Providers
qualifications and consistent with accepted standards of his licensed
professional practice and with the same care and attention, office and/or hospital
schedules and physical settings which he customarily provides for patients who
are not Covered Persons. Preferred Provider shall offer his services to all
Covered Persons who request his services, and he shall not discriminate against
any Covered Person because of race, physical handicap, color, religion, sex or
national origin. Preferred Provider shall not be required to continue providing
medical care if the patient refuses to follow the medical advice and treatment
prescribed or if there is other good cause for refusing to provide medical
services.
5.2 Utilization Review Program: Preferred Provider agrees to make best efforts to
comply with Payers Utilization Review Program.
5.3 Billing for Services: The submission of bills for services rendered to Covered
Persons shall be as follows:
J 07
1r
u
5.3.1 Submitting Claims: Preferred Provider shall bill for supplies or services
at its customary intervals, utilizing its normal billing formats. Each bill
shall include the Payer name and policy or plan number, employee/policy
owner name, address, identification number, birth date, sex and
information about other coverage. If the bill is for a dependent, the
following is also required: birth date, relationship to employeelpolicy
owner, sex, and occupationallstudent status. Other information to be
shown on the bill shall include the diagnosis, procedures, summary of
supplies or services, CPT4/ICD9 code numbers, and dates of treatment
Preferred Provider shall submit bills for supplies or services provided at
its Billed Charges. Bills shall be mailed, faxed, electronically transmitted
or otherwise delivered to the Payer or a party designated by the Payer.
•
5.3.2 Billing to Covered Persons: Preferred Provider shall only bill Covered
Persons as defined in 1.1. In no event shall Preferred Provider bill
Covered Person for the difference between Billed Charges and the
reimbursement amount defined in Exhibit A Preferred Provider may
submit claims to and seek payment from Covered Persons directly for
those amounts defined by Health Plan as deductibles, copayments, or
coinsurance, or for charges for non-Covered Services.
5.3.3 Billing Documentation: Upon written request, the Preferred Provider
shall furnish Payer with such medical records as may be reasonably
necessary to verify the accuracy of the billed charges and services
reflected on Preferred Provider's claims.
C
5.3.4 Coordination of Benefits: It shall be Preferred Provider's responsibility to
attempt to collect payment from the primary Payer, following customary
collection procedures. If Payer is secondary Payer under the Covered
Person's benefit agreement, Payer's liability established by this
Agreement will be reduced in accordance with the Health Plan. Preferred
Provider shall not be limited to the rates in this Agreement, for payment
from other payers responsible for services provided to Covered Persons.
5.4 Referral of Covered Persons: If Preferred Provider determines that a Covered
Person requires services not customarily provided by the Preferred Provider, the
Preferred Provider will make best efforts to refer or direct Covered Persons,
when medically appropriate, to other providers and facilities that have agreed to
participate in Alliance or the Payer's Health Plan and that are geographically
accessible to Covered Persons. This preferred referral pattern should not alter
the Covered Person's right to choice of provider.
4
0
5.5 Medical Records: Medical records will be maintained and retained according to
Texas and Federal laws. Preferred Providers will protect any privileged and
confidential information, according to Texas and Federal laws. Medical records
are property of Preferred Provider, even after termination of Agreement. Payer
will have signed consent from Covered Persons to review, copy or obtain
medical records from Preferred Provider
VI. INDEPENDENT RELATIONSHIP:
No provision of this Agreement is intended to create, nor shall be deemed or construed
to create any relationship between Alliance and Payer other than that of independent
entities contracting with each other solely for the purpose of effecting the provisions of
this Agreement. Neither of the parties, nor any other of their respective participants,
shall be construed to be the partner, agent, employee, or representative of the other.
VII. INDEMNIFICATION
Each party shall indemnify and hold harmless the other from all claims, losses,
damages, judgments, liabilities, causes, costs, expenses, or obligations, including but
not limited to attorney's fees, court costs and punitive damages, arising out of or
resulting from any actions, omissions or activities of any of its officers, shareholders,
directors, agents, representatives or employees acting within the scope of his
employment.
VIII. OTHER PROVISIONS:
8.1 Service Marks: During the term of Agreement, Alliance and Payer shall not use
the other party's names, symbols, trademarks or service marks in advertising,
promotional materials, publications or otherwise without prior written consent.
8.2 Governing Law: This Agreement has been executed and shall be construed in
accordance with the laws of the State of Texas. Jurisdiction shall be in Brazos
County.
8.3 Assignment: No assignment of this agreement or the rights and obligations
hereunder shall be valid without the spec written consent of both parties.
8.4 Waiver of Breach: The waiver by either party of a breach or violation of any
provision of this Agreement shall not operate as, or be construed to be, a waiver
of any subsequent breach of the same or other provision hereof.
101
•
8.5 Gender and Number: Whenever the context hereof requires, the gender of all
words shall include the masculine, feminine, and neuter, and the number of all
words shall include the singular and plural.
8.6 Severability: In the event any provision of this Agreement is held to be
unenforceable for any reason, the unenforceability thereof shall not affect the
remainder of this Agreement, which shall remain in full force and effect and
enforceable in accordance with its terms.
8.7 Article and Other Headings: The article and other headings contained in this
Agreement are reference purposes only and shall not affect in any way the
meaning or interpretation of the Agreement.
• 8.8 Amendments: This Agreement may be amended, modified or supplemented in
whole or in part, and any provision hereof may be waived only by a written
instrument duty executed by both parties.
8.9 Entire Agreement: This agreement supersedes all previous contracts and
constitutes the entire Agreement between the parties. No oral statements or
prior written material not specifically incorporated herein shall be of any force
and effect.
DL TERM AND TERMINATION:
9.1 Initial and Renewal Terms: The term of this Agreement is for one (1) year. The
parties may choose to renegotiate and renew for additional terms.
9.2 Termination: This agreement may be terminated sooner, as follows:
9.2.1 Termination by Paver or PPO: Either party may terminate Agreement,
with or without cause, by giving at least sixty (60) days written notice to
the other party.
9.2.2 Termination by Material Breach: Ether party may terminate Agreement
upon a material breach by the other party, if the other party has
substantially defaulted in the performance of any obligation under
Agreement. If such breach is not cured within fifteen (15) days following
the notice, the party giving notice shall have the right to terminate this
Agreement at the end of the fifteen (15) day period.
0
9.3 Obligations after Termination: As of the date of termination of this Agreement,
this Agreement shall be considered of no further force or effect whatsoever and
each of the parties shall be relieved and discharged here from, except that:
9.3.1 Termination shall have no effect upon the rights and obligations of the
parties arising out of any transactions occurring prior to the effective date
of such termination.
9.3.2 Payer and Alliance shall remain liable for any obligations or liabilities
arising from activities carried on by such party or its agents, servants, or
employees during the period this Agreement shall have been in effect.
9.3.3 Preferred Providers shall accept the rates in Exhibit B for all services
provided to Covered Persons prior to the effective date of termination and
for inpatients as defined in 9.3.4.
9.3.4 In the event a patient is an inpatient of a Hospital as of the date of
termination of this agreement, reimbursement for services rendered
during the period the patient remains as an admitted inpatient will
continue to be governed by the applicable terms of this Agreement and
until such time as appropriate transfer of discharge (or other medical
acceptable disposition) is completed.
9.4 Notice to Covered Persons: Payer shall be responsible to give notice to Covered
Persons that Alliance and Preferred Providers are no longer a contracting
provider with Payer.
IN WITNESS THEREOF, the parties have executed this Agreement for an effective date of
January 1, 2003.
Payer: Brazos County Group Alliance Health Providers of the Brazos
Health Insurance Ian Valley, Inc.
By: ~ By: .4' ~
Ja ogel
Title: -r- Title: Executive Director
Date: -.I- -/f - zvo 3 Date: A - .3 - ~Za c3
Tax ID: 79/ . 6 vc o _ Y33 Tax ID:
10
~ ZA
•
EXHIBIT A
PREFERRED PROVIDERS AND NEGOTIATED RATES
Providers
Participating Hospitals
St. Joseph Regional Health Center-Bryan, Texas
Grimes St. Joseph Health Center-Navasota, Texas
is St. Joseph Regional Rehabilitation Center, Bryan, Texas
Burleson St. Joseph Health Center-Caldwell, Texas
Madison St. Joseph Health Center, Madisonville, Texas
Trinity Medical Center-Brenham, Texas
Central Texas Hospital-Cameron, Texas
Hospitals: Negotiated Rates
35% from billed charges for all hospital (inpatient and outpatient) procedures available at all
St Joseph Regional Health System Facilities.
10% from billed charges for hospital procedures (inpatient and outpatient) for Trinity
Medical Center, Brenham, Texas and Central Texas Hospital, Cameron, Texas.
Particinatina Phvsicians and Ancillary Providers: Negotiated Rates
• Current Fee Schedules will be provided to the Payer and/or Payers Third Party
Administrator. These providers are reimbursed at the lower of the current Alliance fee
schedule or the provider's normal charge. The negotiated fee schedule is updated
annually, normally on April 1 of each calendar year.
Payer or Payer's Third Party Administrator/Insurance Carrier will be notified and presented
negotiated fee structures and advisement of additions or deletions to the Alliance network.
A current provider listing will be fumished to all insured employees and dependents under
the group health plan.
L1
An'
u
Other Providers
Normal claims filing procedures will apply.
12
p `E c 'AAA ~ t 13
,a~.-
l~
u
EXHIBIT B
ALLIANCE HEALTH PROVIDERS OF BRAZOS VALLEY, INC.
FEES FOR ADMINISTRATIVE SERVICES
u
•
Applicable fees payable are as follows:
Network Access: $1.00 per member per month (PMPM)
Utilization Review $1.00 PMPM
Repricing: NIA
Fees are due on the 1'd day of the month and payable on the 2e day of the month in
which they are incurred.
NOTE: Payable fees are based upon "Per Member Per Month (PMPM)", total
number of Covered Persons (employees and dependents).
Ah*v/gmWe116M
, . 11 11+-
9
RENEWAL ACCEPTANCE
By signing herewith, I acknowledge and agree to Extend Bi>d # 2002-046RB-
UNIFORMS FOR SHERIFF'S DEPARTMENT, in accordance with all terms and
conditions previously agreed to and accepted.
I understand this agreement will be for the period beginning March 7, 2003 through
September 30, 2003.
SKAGGS PUBLIC SAFE UNIFORMS & EQUIPMENT
uthorized Signature
BRAZOS COUNTY
Randy Silts, County Judge
Date
Date
THE FOLLOWING
DOCUMENT
IS THE BEST IMAGE
POSSIBLE
DUE TO
THE POOR QUALITY
OF THE ORIGINAL
s„
•
DESCRIPTION
INC.
UNIFORMS
AND EQUIPMENT
SUPPLY INC.
EMB Fu WC
QTY
PRICE EA EXTENDED
PRICE EA EXTENDED
PRICE EA EXTENDED
PRICE EA EXTENDED
PRICE EA EXTENDED
PRICE EA EXTENDED
A.1
a
save
Shwt Shirts;
75%dauonpdyesler,25%
210
$ 41.38 $ 8,68920
$ 38.95 S 8,179.50
S 5427 ; 11,399.70
NIB
NIB
worsted wool Including
epadels
Alle"Item
$ 4138
$ 38.95
S 33.10
S 5427
Mado o-measure
$ 57.89
i 38.95
S 33.10
i 65.00
b,
e
75%dacronpdyester,25%
46
S 46?9 $ 2,082.60
S 4350 $ 195750
S 60.78 2735,10
NA3
KS
worsted wool Including
epaWeta
Alterable Bea
$ 46.28
; 4350
S 36.45
S 60.78
aura
S 6494
$ 43.50
S 38.45
S 7090
A.11 a.
SW Sleeve Shirts
t00Scornbrtrelpolyester
210
S 29.70 $ 6,237.00
$ 28.25 $ 5,932.50
JIMUMM
S 31.00 S 6.510.00
NIB
NUB
tedudbrg apaulats
I
K%rable Iterm
$ 28.70
S 28.25
$ 26.50
$ 31.50
Made4"masuro
S 41.07
S 2825
; 2690
S 3565
b
Long 610M shift
100%oxnlortrelpdyeslar
45
; 3258 S 1,465:20
S 29.75 $ 1,338.75
$ 35.00 S 1,576.00
NUB
NIB
Including Waft
Alterable bm:
$ 3256
$ 29.75
$ 29.75
S 35.00
Mada4 measure
S 45.19
S 29.75
$ 29.75
$ 40.25
LER U CO.
DIRECT ION
GS UNIFORM
TROOPER
M NIFO AND
AC SUPPLY
DESCRIPTION
INC.
UNIFORMS
AND EQUIPMENT
SUPPLY INC.
EMBLEM, INC.
QTY
PRICE EA EXTENDED
PRICE EA EXTENDED
PRICE EA EXTENDED
PRICE FA EXTENDED
PRICE EA EXTENDED
PRICE EA EXTENDED
8.1 e ass awn ester 2lu
ma
118
1 71.00 $ 14,V10.00
'WT-
NIB
25%worsted wad Ind leg pVng
I
Alterable Item:
S 71.00
M 04Nreaswe
S 71100
b
u
trsdudbp lap piping
Alterable Ilan
$ 41.71
$ 33.65
; 27.75
S 35.47
Madaaaneasure
$ 57.93
$ 33.65
$ 27.75
S 35.47
Gl
Allarelie Item
$ 107.68
$ 85.50
$ 9275
$ 11295
Made-Immure
S 143.58
S 85.50
$ 9276
$ 120.00
CH
,
Alter" Item
$ 1137
S 20.00
$ 31.00
; 26.95
Made-b4m asure
; 25.83
$ 20.00
$ 31.00
$ 29.00
0
pars
Sevin on each shmider
634
NYC NIC
NIC NIC
NIC N1C
NIC NIC
NIB
NIB
DeB+en 3D45 day; Delivery 30 days Delivery 15 days SW it= 7-14 days
RECOMMENDATION: PRIMARY VENDOR. SKAWS UNIFORM 6 EQUIPMENT
AWARD DATE: 7a1 02
•
•
-S'
is
• .,'.1• a . ~ orc
w.Y , -
J ' t':~+r
`I = ~,74~, ;y r { u ~t,7 r. _
~
\
, La~T3~
~i~.~`}~j,y7Cr.~~"'y~.~
h
6
~
~',.y„~,I,~.~i r~. L~.''FV1[';~`
ti~'L~ssr{ . 4'
•'i,h'~~/
'
i+ ~i ,`,t~LF 'l
v,n~-
1J1^
• ~
'
•t
~
r.5
".:Yj_.
- hi,l ix~~4 +:-+u=fa~Y, frae "R'~4'SvtY'l:n'F.
.
.
y
F
_
.
Y
,
YOUNG
BIG TEX
NEWMAN/KENG
F.N. PLOCH
LOCATION
RATES
ESTIMATED
CONTRACTORS
PAVING, INC.
PAVING CO.
CONSTRUCTION
GAUSQ YD
SQ YD
Bryan, TX
Johnson City, TX
Giddings, TX
New Braunfels, TX
- - ^•Y.~?ar
4
Hhn.. l'L -f~11
A"
[V Yy~s••.+. -
p":fi't'
.'ir & ,J i"ti'a'
M
wi,~.a.~t:.~.••Ar'r`•`
0.36
78,898
0.740
0.655
NB
0
650
PCT I
.
0.38
119,367
0.760
0.670
N/B
0670
-
-
,r---- -='~T,
- A.i3x'?'
:I.:~v ,.4-: w..~'}f"5~~~
:~rT<<:rz-^ .
~r'),~ :")I'.. ~.trf`
ya ~,~,;-,a'„`"r'~i.'~~
_~.2r~.L~':t"m"tY ~~G`i
. Est'-'-"-K.*,
l I^.c^ y-` ~
rl:,,
,cl:.
0.36
40,001
0.740
0.655
NB
0
650
PCT 2
.
0.38
144,735
0.760
0,670
NIB
0.670
- iS
-
r;t'- :f
V>w
~
r
.RL•kS
0.36
43,680
0.740
0.655
N/B
0
650
PCT 3
.
0.38
48,438
0.760
0.670
NB
0.670
- ^l: r~ V
r 1 -
~~t
~
a. , _
-
4
y- .•.y t "'ri' ~
~
„
: ,.a:i' y.g,,.r _
`
y
'
•A
r ~ •e
5f
.ii .S. V:"
i.bl.
'.a~
_
Ytw?_.,-=%:1 ^nf;•t
~
:,5'.+
e%~,r~w:
-
, ;.T`a
0.36
49,309
0.740
0.655
N/B
0
650
PCT 4
.
0.38
96,301
11 Is , I
0.760
0.670
NB
0.670
TOTAL:
211,888
$ 156,797.12
$ 138,786.64
N/B
$ 137,727.20
408,841
$ 310,719.16
$ 273,923.47
NIB
$ 273,923.47
START DATE:
June 1, 2003
May, 2003
NIB
June 1, 2003
- _ _ .s.r ~'_~4~.f+ I,,'`v
_ ~ <<•`` ~ - ' ' ~,1~'i
' .r aL 'P ^j tl.~
•
~c
e
'
'
~An
~OM~~E
D
til,~~-~• ,Ji`✓`
i r - lYL ~.Y',i
• p
~
k 1 ;1'yy~F^]n i,
,.~~:.i,y '~^;-'`.'•y aY~+.'S'S'~'j
.,,R as :e~.n~
r
~'t
~
'
Ate, _~.S_ .~i u
_"1 ,,S,M 's„i.'~ hh_Yn' ;'=n~LL ~1"'`~•",, -'+T
• "3~-~'' : y., -^fy' ~ •r •`u
•
;
u~•
Y~~T'
°
~s''
'
y
y'
,.:r
_ ~R~G
C
/
~
~
1
1
~
J~
- - ~ a1'3~ li~X=Tf4:'.J?~ _iY•YfaY,+4 j nsi+~3 , ,
~7 _ P t
~f.
'
J
,
_
d
i.• x _
~
gv
~b,tir
•y,
~'t , T-
mow.
,
<
r
~
,
,
n~,
~ ''~,''r Y`'~'!=_:
~
~,'}~iL.'~' 7r~,..]~Y•'S,} I
,.tt.e ~r a::
G
~
l
?
i
,
~
~
CSr•~
~ ~Y'~,..>,r
!
.
.
bl L
hn
~
~
fiRR t r .
V
I
Y
fr 1
a • -
r 1
K. fir' "S
,
:
t
.i r
:
hy~
~
-
y
~
y,•,q
-
r
.
4i: ~
y
} •e`\M
yu ~5~
' :~4WAftDaDATTU
A
F
~ ;,yl Zvi"~~~
~V
jfyA
l't
ar-+Z,
' - ~ shf r•'•. '"';k a~' '"ty~•r~~ 4
,~i. , Im1f 1 t»~.y
_ -tR
.
r
u
,
~
•
°
~
-
~
f
- -fW ~
aa:: lt. ~I =~,h~~'
r
a
, r~.
~
~
~y
~
+
I
3~5•ff!~
/
+
p
A
p
- _';VOU141,~^4~4~~ J^C!i''A. ~ h
:n.: •a ti:.,+s r: }1,,-sR'`'~,-, A'.,
1 ~i
l
Y
J
~
o
_
v.•
~
ty..
a,•' err
'•v' n
'
~
yy
~
;r~t .1!t
~n^•!"~.s h: k,~r~`~- e
gy7~~F'
r'"'t• s:+`r 'K9 f.'i ('~,.!]ov.
~
"
~
'a'
_:+7
,S:l~'~+.+4 h~}U
-
~ `J,
.Xitt
~1 h
I.
V .
1'b1hr~
w
~
tl.."•
ny kYt ~~~t
.k'~~ A,1_ti,
do .1;(i '^;iv