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2003-01-28-0900AM-Regular
• L ED BRAZOS COUNTY BRYAN. TEXAS 2Nl JAH 24 A 8:22 Y CLCRK .~Y, EcY,AN. TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT • THE COMMISSIONERS COURT WILL MEET IN REGULAR SESSION ON TUESDAY, JANUARY 28, 2003 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE, 300 EAST 26' STREET, SUITE 115, BRYAN, TEXAS. 1. Invocation and Pledge of Allegiance - Commissioner Mallard. 2. Call for citizen input and/or concerns. Consider and take action on agenda items 3 - 17: 3. Budget Amendment 02/03-13. 4. Payment of Claims. 5. Personnel Changes of Status. 6. Amendment Number Nine to the Brazos County Employee Benefit Plan adding Section QQ which excludes charges for massage therapy performed by a chiropractor. 7. Appointing a member of the Mental Health Mental Retardation Authority of Brazos Valley Board of Trustees. 8. Consulting Agreement with Ben Sanford & Associates, Inc. to obtain and analyze a trunk tragic study for the Courthouse, Detention Center and Juvenile facility. 9. Authorizing the disbursement of $110,000 from the Community Healthcare Endowment Fund for 2003-2004. tf C! • /''001'\ Commissioners Court Meeting Agenda January 28, 2003 Page Two 10. Retaining outside legal counsel for right-of-way consultation. 11. Applications for Tax Refunds for the following: a. Jon P. Alston b. Carlvine Company Inc., c/o Kovak & Company C. Hermina A. Cummings d. Melvin Ford (Vanderbilt Mortgage) e. Frankie Harris f. LDR Resources, Inc. (Kenneth Robison) g. C. A. Leonard h. Magdaleno and Mireida S. Moreno i. Main Street Homes CS LTD c/o MSH-CS Inc. (Rick Jenkins) j. Masters Development LLC (Brazos County Abstract Company) k. Mitchell McMillan 1. Mary D. Nelms Morgan c/o Christine Nelms-Laws m. Diane Nolley n. Lawrence Rauchwerger and Nancy M. Amato (Wells Fargo) o. L. J. and Elizabeth Ruffino (First American Bank) p. Harvey P. Wise, Sr. 12. Designating certain surplus property as "salvage." 13. Renewing the Hardware Maintenance Agreement and Software Maintenance/Upgrade Agreement with BioIdentix, Inc. for the Courthouse Security Identification Equipment. 14. Blanket Purchase Orders. 15. Acceptance of Warranty Deed from Frank Albert Cotton and Diane M. Cotton for improvements to Sand Creek Road located in Precinct 2. ^ 16. Request from B.W.O.C., Inc. to perform maintenance on their existing natural gas pipeline in the right-of-way of Dilly Shaw Tap Road. Site is located in Precinct 2. 17. The Final Plat of Green Meadows Estates, 34.88 acres, Archibald D. Lancaster '/4 League. Site is located in Precinct 2. 18. Acknowledge receipt of Treasurer's Quarter Ending 12/31/2002 Investment Report • Commissioners Court Meeting Agenda January 28, 2003 Page Three 19. Acknowledge receipt of monthly reports from department heads and elected officials. 20. Presentation of the quarterly delinquent taxes report. 21. Announcement of interest items and possible future agenda topics. 22. Call for citizen input and/or concerns. • 23. Agency/Board/Committee Reports by Court members. 24. Adjourn. • The Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting To make arrangements, call (979) 361-4102. le-054 0 COMMISSIONERS' COURT REGULAR MEETING JANUARY 28, 2003 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, January 28, 2003, with the following members of the Court present: Randy Sims, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard, Commissioner of Precinct 3; Carey Cauley, Jr., Commissioner of Precinct 4, Absent; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. Commissioner Mallard gave the invocation and led the pledge of allegiance. Under citizen input/and or concerns, Demtrios Basdekas asked to speak when the Court considered agenda item number 10. The Court next considered Budget Amendment #02/03-13.1 which would reallocate funds for the Road & Bridge Department. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached. VOL 14,0 PAGE CAP • Commissioners Court meeting January 28, 2003 2 The Court next considered the following Claims as submitted by the County Treasurer for payment: 20038571 through 20038784 On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the Claims as submitted. The Court proceeded to consider the change of status of • employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Jones, seconded by Commissioner Mallard, the Court voted unanimously to approve the changes as submitted. The Court next considered Amendment Number Nine to the Brazos County Employee Benefit Plan adding Section QQ that excludes charges for massage therapy performed by a chiropractor. On motion by Commissioner Mallard, seconded by Commissioner Jones, the Court voted unanimously to approve Amendment Number 9. A copy is attached. The matter before the Court was the appointing of a • member of the Mental Health Mental Retardation authority of Brazos Valley Board of Trustees. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to appoint Mrs. Linda Goolsby to the Mental Health VOL 4-D PAGE (77 0 Commissioners Court meeting January 28, 2003 3 Mental Retardation authority of Brazos Valley Board of Trustees. The Court next considered approve the Consulting Agreement with Ben Sanford & Associates, Inc. to obtain and analyze a trunk traffic study for the Courthouse, Detention Center and Juvenile Facility. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the Agreement as per the changes made by legal counsel. Commissioner Jones asked to amend the motion to include approval of the flat fee rate of $400.00. Commissioner Peters seconded the motion and it carried unanimously. The next matter for consideration was authorizing the disbursement of $110,000 from the Community Healthcare Endowment Fund for 2003-2004. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to authorize the disbursement. The Court next considered retaining outside legal counsel for right-of-way consultation. Demetrios Basdekas asked about / right-of-way acquisition done in closed session and why it was necessary to obtain additional counsel. A member of the Commissioners staff explained that the Court met in closed session to discuss the monetary value of a particular tract of VOL 4-0 PAGE 1-79 / Commissioners Court meeting January 28, 2003 4 land. Mr. Basdekas then repeated his question of why was it necessary to obtain additional counsel. He commented that the Court has been working with current counsel for years without the need for additional counsel. The County Judge informed him that this firm specialized in this area of law and that this is just a contract for a fixed rate should we ever have need to use them. Mr. Basdekas asked if this related to the widening of Highway 21. Commissioner Jones replied that it did not. On motion by the County Judge, seconded by Commissioner Mallard, the Court voted unanimously to retain outside legal counsel for right-of-way consultation. Cost to the County will be $190 per hour for attorney services, $150 per hour for associates services and $60 per hour for paralegal services. A copy of the retainer agreement is attached. The next matter for consideration was the approval of tax refunds to the following: a. Jon P. Alston, over payment of taxes, $619.11 in county taxes. b. Carlvine Company, Inc. c/o Kovak & Company, paid in error, $3,512.20 in county taxes. C. Cummings, Hermina H., over payment of taxes, $28.58 in county taxes. d. Melvin Ford (Vanderbilt Mortgage), over payment of taxes, $115.00 in county taxes VOL LLO PAGE 17 9 • Commissioners Court meeting January 28, 2003 5 e. Frankie Harris, over payment of taxes, $29.70 in county taxes. f. LDR Resources, Inc. (Kenneth Robison), over payment of taxes, $25.02 in county taxes. g. C. A. Leonard, no reason stated, $227.52 in county taxes. h. Magdaleno and Mireida S. Moreno, over payment of taxes, $72.27 in county taxes. i. Main Street Homes CS LTD c/o MSH-CS Inc. (Rick Jenkins), overpayment, $386.25 in county taxes. j. Masters Development LLC (Brazos County Abstract Company), over payment, $147.05 in county taxes. k. Mitchell McMillan, double payment, $306.53 in county taxes. 1. Mary D. Nelms Morgan C/o Christine Nelms-Laws, over payment, $16.29 in county taxes. M. Diane Nolley, over payment, $99.65 in county taxes. n. Lawrence Rauchwerger and Nancy M. Amato (Wells Fargo), over payment, $431.85 in county taxes. o. L. J. and Elizabeth Ruffino (First American Bank), over payment $971.74 in county taxes. p. Harvey P. Wise, Sr., account paid in error, $134.15 in county taxes. On motion by Commissioner Mallard, seconded by Commissioner Jones, the Court voted unanimously to approve the tax refund applications of the previously named individuals and/or businesses. VOL 4 o PAGE [ go t Commissioners Court meeting January 28, 2003 6 The next matter before the Court was the designation of certain surplus property as "salvage." This is done in accordance with Local Government Code Section 263.152- Disposition. On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to designate certain surplus property as "salvage." The list of property is attached. The Court next considered renewing the Hardware Maintenance Agreement and Software Maintenance/Upgrade Agreement with BioIndenix, Inc. for the Courthouse Security Identification Equipment. The renewal period would be from February 1, 2003 through January 31, 2004 and the rate will remain the same as the current contract. On motion by the County Judge, seconded by Commissioner Peters, the Court voted unanimously to renew the Hardware Maintenance Agreement and Software Maintenance/Upgrade Agreement with BioIndenix, Inc. A copy is attached. The Court next considered the following Blanket Purchase Orders: Lilly Dairy Jail Administration $3,800 Butterkrust Jail Administration $1,600 Glazier Jail Administration $2,150 Cain's coffee Jail Administration $ 600 Ben E. Keith Jail Administration $1,450 Performance Jail Administration $6,000 Sysco Food Services Jail Administration $6,000 US Foodservice Jail Administration $6,200 VOL 40 PAGE I ?I • Commissioners Court meeting January 28, 2003 7 Scarmardo Produce Jail Administration $3,000 Ray Criswell Jail Administration $1,000 Ecolab Jail Administration $ 800 Brazos Wholesale Jail Administration $ 600 Team Systems Jail Administration $ 900 On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the blanket purchase orders. The Court next considered acceptance of a Warranty Deed for right-of-way on Sand Creek Road in Precinct 2. On motion by Commissioner Peters, seconded by Commissioner Jones, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Frank Albert Cotton and Diane M. Cotton for the expansion and improvements to Sand Creek Road. The Court next considered a request from B.W.O.C., Inc. to perform maintenance on their existing natural gas pipeline in the right-of-way of Dilly Shaw Tap Road in Precinct 2. The County Engineer stated that all appeared to be in order and recommended approval. On motion by Commissioner Peters, seconded by Commissioner Jones, the Court voted unanimously to approve the request from B.W.O.C., Inc. and authorized the installation. A copy of the request is attached hereto. The Court next considered approval of the Final Plat of Green Meadows Estates, 34.88 Acres in Precinct 2. Richard VOL 40 PAGE 190, /I i \ ~1 • Commissioners Court meeting January 28, 2003 8 Vance, County Engineer, stated that he had reviewed the plat and all appeared to be in order. On motion by Commissioner Peters, seconded by Commissioner Jones, the Court voted unanimously to approve the final plat of Green Meadows Estates, 34.88 Acres as submitted. The Court acknowledged receipt of the Treasurer' s Quarter Ending December 31, 2002 Investment Report. A copy of which is attached to and made a part of these minutes. • The Court acknowledged receipt of the reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2, Place 1 Justice of the Peace Precinct 2, Place 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Brazos County Events Facilities Road & Bridge Sheriff • ' t C reports can be viewed in t A copy of the Officials y oun he Auditor's office. The Court next heard a presentation of the quarterly delinquent tax report presented by Shelburne Veselka, representative of McCreary, Veselka, Bragg & Allen, P.C. VOL 40 PAGE 185 0 Commissioners Court meeting January 28, 2003 Attorneys at Law. Under announcement of interest items and possible future agenda topics the County Judge made the following comments: a) He asked his Administrative Assistant to make copies of the State Senate Committee listing found in County Magazine and distribute it and post it on the public bulletin board. b) He visited with a representative from Dean International on the issue of the high-speed rail system. He asked for an accounting on how the county's monetary contribution for last year was spent and how it benefited Brazos County. He said he needed this information before deciding whether or not to vote on contributing this year. c) There is a deficit in the state budget that has him concerned. He wants the Court' help in contacting the Legislature to make sure that they don't reduce our fees and/or pass on more un-funded mandates. Commissioner Mallard made the following comment: a) He suggested revisiting the Exposition Center topic at the first Commissioners Court night meeting. The County Judge continued with his comments; d) saying that he had contacted the architect and that he would be at the meeting. VOL ''0 19+ PAGE 9 • Commissioners' Court meeting January 28, 2003 Commissioner Jones made the following comments: a) He indicated a need for a workshop session to discuss office relocation, the proposed parking garage, storage and the purchase of additional property. e) The County Judge continued with more comments saying that the Risk Manager was working on solving the problem of the damaged Law Library books. • Commissioner Mallard made the following comment: a) He noted that he had met at Blinn and they were out of space in their library. The Commissioner then suggested going electronic with the Law Library. Pat Howard, Purchasing Agent made the following comment : a) She said that Brazos County along with the two cities will have a live auction on April 5th. She indicated if the Court wanted to include the law books they could. Commissioner Jones continued with his comments b) He stressed the need to address storm water guidelines saying this must be done before March • 10, 2003. Under citizen input and/or concerns the following spoke: VOL a) Demetrios Basdekas commended the County Judge for his efforts in open government. Under Agency/board/Committee Reports by Court 40 PAGE 195 10 0 Commissioners' Court meeting January 28, 2003 members, this was mostly discussed earlier. There being no further business to come before the Court, the meeting was adjourned. VOL PAGE 196? r J The foregoing minutes of the Commissioners Court meeting held January 28, 2003 have been examined and are approved in open Court this the ~k day of y4aAx-k 2003, in Bryan, Brazos County, Texas. If d dom . Randy Sims County Judge Ton Jo e Commissioner, Precinct 1 Duane Peters - Kenny Mall Ad Commissioner, Precinct 2 Commission", Precin 3 a4 e'--74 Carey Cauley, Jr. Commissioner, Precinct 4 0 VOL 40 PAGE (-N L aren McQueen County Clerk BR.AZOS COUNTY 'CON MISSIONERS COURT MEETING ON 200 3 AT 9'6o 4 NAME ORGANIZATION/DEPARTMENT r Atoll-, V~y k~vp r g M U 5A4- ~~t(~ - F-A.;z 1 - ~ y • • I I BR.AZOS COUNTY`COMMYSSIONERS COURT MEETING ON ~S 200 3 AT 9,'00 Arq NAMPA l1 0Pr..ANT7.ATToN/nF.PARTMFNT LV- R ~orv~-/ ~~lssn~ ~S ~U`c~rut Ell z6n 4 ~ r 0 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2002-2003 BUDGET YEAR NO. 02/03-13.1 On this the 28th day of January 2003 at a regular meeting of the Commissioners' Court, the following members were present: Randy Sims, County Judge, Presiding Tony Jones, Commissioner, Precinct 1; E. Duane Peters, Commissioner, Precinct 2; G. Kenny Mallard, Commissioner, Precinct 3; Carey Cauley, Jr., Commissioner, Precinct 4; Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on January 28, 2003 the Court heard and approved a budget amendment for the 2002-2003 budget year for Brazos County, Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted August 23, 2002 the following amendment(s) to the original are hereby authorized, as described on the attached page (s) . ADOPTED AND APPROVED this the 28th day of January, 2003. THE CObIMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS. By: - a' Randy Sims, County Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners' Court Minutes 0- 0 • BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 02103-13.1 1/29/2003 FD DIV ACCT PROD DR/CR ACCOUNT NAME Increase Decrease 01 560010 1 676700 Dr. Printers $ 225.00 01 560010 601700 Cr. Copier/Printer Supplies $ 225.00 Road & Bridge Administration To reclassify funds to allow the replacement of an office printer. VGLM'7.-~ ~-Wjwa=m PERSONNEL CHANGE OF STATUS COURT DATE: January 28, 2003 DEPARTMENT: Personnel page 1 of 1 PURPOSE: a a a a r Mmove Personnel Change of Status ■aaaaaaa■araaaaaaa■aa■aa■■r■■a •■a■a■aaaaa■■■■■■■aa■■aa■a■■a■■~ DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED ■■r■■aaaaaaaaaaaaaaaaaaaaa■■■aaa■■aaa■■araaaaa■■■aaaaaaaaaa■aaaaa■■■■■■■~ DISTRICT ATTORNEY MACAULAY, KARIN NEW HIRE - TEMPORARY POSITION - PAID OUT OF COUNTY JUDGE TRAINING f~ E AMENDMENT NUMBER NINE TO THE BRAZOS COUNTY EMPLOYEE BENEFIT PLAN • STATE OF TEXAS COUNTY OF BRAZOS BEFORE ME, the undersigned, a Notary Public in and for said state and county, personally came and appeared Brazos County, represented by Randy Sims, County Judge, who declared that the Brazos County Employee Benefit Plan, previously established, is hereby amended as follows: ARTICLE VI, CO-PAY PLAN, SECTION C - LIMITATIONS AND EXCLUSIONS APPLICABLE TO THE MEDICAL BENEFITS is hereby amended to add QQ. which excludes charges for massage therapy performed by a Chiropractor, it reads as follows: QQ. Charges for massage therapy performed by a Chiropractor. ARTICLE VII, DEDUCTIBLE PLAN, SECTION C - LIMITATIONS AND EXCLUSIONS APPLICABLE TO THE MEDICAL BENEFITS is hereby amended to add SS. which excludes charges for massage therapy performed by a Chiropractor, it reads as follows: SS. Charges for massage therapy performed by a Chiropractor. • This amendment is to be effective February 1, 2003. THUS DONE AND SIGNED, before me, otary, and the undersigned competent witnesses, on this the a day of 92003. WITNESSES: Z4-e'-41- BEATRIZ D. GREEN No"Putk$(9l9o(Twm JUNE 11, 2006 Lfo A CONSULTING AGREEMENT THIS AGREEMENT, effective on the countersigned date below, is by and between Ben Sanford & Associates, Inc., hereinafter referred to as CONSULTANT, and Brazos County, hereinafter referred to as CLIENT. WITNESSETH WHEREAS, CLIENT is desirous of obtaining advice, counsel and assistance in the definition and solution of certain telecommunication problems it has now, or anticipates encountering in the future; and WHEREAS, CONSULTANT possesses the experience, expertise, familiarity with the industry and capacity to fulfill said need of CLIENT, and is willing to assist CLIENT as herein descnbed for the fee set forth; NOW THEREFORE, for and in consideration of these premises, the mutual promises and covenants contained, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows' CLIENT HEREBY engages CONSULTANT for the period of three (3) months to render the CLIENT such consult' services as are more particularly described in the attached "Exhibit A", which services CONSULTANT agrees to render to CLIENT on the terms and conditions set forth. CLIENT AGREES to pay CONSULTANT, for said consulting services, a fee as enumerated in 'Exhibit B". CLIENT shall authorize CONSULTANT to deal with applicable vendors by written Letter of Agency. III A CREDIT CHARGE of one p rcent (1%) per month on the unpaid balance shall be charged to CLIENT' on all invoices remaining unpaid for more than thirty (30) days, and all costs of collection, including reasonable attorney fees and expenses, shall be borne by the CLIENT in the event any invoices are not paid-in a timely manner. Iv CONSULTANT does hereby indemnify and hold harmless, the CLIENT, from and against any and all damages, costs, liabilities, suits and causes of action that arise or may arise out of, or result from, any action taken by CONSULTANT that exceeds the authority granted to it, pursuant to that,cerWm "Letter of Agency" attached hereto as Exhibit "C" and made a part hereof for all purposes. THIS AGREEMENT SHALL constitute the entire agreement of the parties, shall inure to the benefit of the parties hereto, their heirs and ass forever, and any amP^d*+,..v modification, or alteration shall be of no force and effect unless embodied in writing and executed by the parties concerned. Signatures below must be dated within sixty days of one another. Offered C ~.J Ben Sanford Ben Sanford & Associates. Inc. Company President X6/03 Title D tea e 3 40 0 EXHIBIT A SERVICES TO BE PERFORMED Traffic Analysis and Report 1. Obtain Customer Service Records from Verizon. 2. Confirm that monthly service for telco services is charged correctly. 3. Request traffic studies on your trunk groups, either through telco central office or Brazos County Nortel Meridian PBX. 4. Analyze the raw data from the reports. 5. Discuss the results with vendors as needed. 6. Perform final optimization computations. 7. Present report to Client (optionally in person) with options and recommendations. • EXHIBIT B FEE SCHEDULE Fee for analysis and report is a flat $ If Brazos County desires the report to be presented in person, the total fee shall be $700, plus expenses. These include travel (auto at $35 per mile) and meals. An invoice shall be rendered after delivery of report. Additional hours requested by Client for activities outside the scope of this agreement shall be invoiced at $125.00 per hour plus expenses. Verizon charges, if any, for traffic study shall be billed directly to Client. • a ~ g 19 rs Initials: BSA Client 0 RETAINER AGREEMENT AGREEMENT made and entered into this ~ day of 2003, by and between Brazos County, Texas, hereinafter referred to as "Client", and Allison, Bass & Associates, L.L.P. hereinafter referred to as "Attorneys". Recitals The Client is a political subdivision of the State of Texas. The Attorneys are duly licensed to practice law in the State of Texas and desire to render their professional services for the Client as provided herein. THEREFORE, the Client hereby engages the services of the Attorneys, and in consideration of the mutual promises herein contained, the parties agree as follows: Services of Attorney 1. The Attorneys will advise and represent the Client in legal matters as requested by the Client, regarding county road right-of-way issues. Services will also include drafting and reviewing of documents, briefing, court appearances, including any trials, and any negotiations required for resolution of this or other claims. Compensation 2. For the services described in Paragraph 1, the Client agrees to pay the Attorneys the sum of $190.00 per hour for services rendered by partners of the firm and $150.00 for services rendered by associates of the firm. The client will be billed at the rate of $60.00 per hour for services rendered by any paralegal of the fpm. A travel time fee of $50.00 per hour will be charged for all time actually in transit, in lieu of any hourly charge normally attributed to the timekeeper. The Client will also be billed for all direct out-of-pocket expenses including travel expenses, t • telephone, photocopy, facsimile costs, the fees of expert witnesses, reports, studies, and exhibits incurred by Attorneys in the investigation and/or litigation of this case. Attorneys will provide Client with an itemized billing each month stating services rendered. Devotion of Time 3. The Attorney shall make themselves available for consultation with the Client at reasonable times, at the request of the Client. Attorneys will cooperate with any other counsel designated by the Client to provide services in an efficient manner. Term • 4. This agreement shall be effective on the execution hereof by Client and shall continue in effect until the matter has been finally resolved or upon 30 days written notice by either party. The Client shall send notice to the Attorneys' office at 402 West 12th Street, Austin, Texas 78701, and the Attorneys shall send notice to the Client care of the County Judge, Brazos County, 300 East 26 h Street, Bryan, Texas 77803. Prior Agreements Superseded 5. This agreement constitutes the sole and only agreement of the parties hereto and is supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. EXECUTED on the -;?o day of 2003. IL- P CLIENT ATTORNEYS BRAZOS COUNTY ALLISON, BASS & ASSOCIATES, L.L.P. By: James P. Allison ~I Brazos County Purchasing Department 300 E. 26th Street, Ste. 117 • Bryan, Texas 77803 Phone (979) 361-4290 Fax (979) 361-4293 MEMORANDUM To: Commissioners Court c-,~ From: Marcia Mann, Buyer Re: Salvage Property Date: January 28, 2003 Attached is a list of surplus property which has been advertised for sale and received no bids. In accordance with Local Government Code Section 263.152 - Disposition, Purchasing requests Commissioners' Court to declare this property "salvage" and authorize either destruction or other disposal as worthless. Thank you. 4r • REQUEST FOR SALVAGE DESIGNATION 1. Montgomery Wards T.V., unclaimed property from S.O. case, unknown if working. 2. Zenith T.V., unclaimed property from S.O. case, unknown if working. 3. Blue plastic chair, metal frame is broken. 4. Paper shredder, does not work. 5. Hoover vacuum cleaner, does not work. 6. Laminator, does not work. 7. IBM Selectric 11 typewriter, does not work. 8. Canon Selex Model 1455 copier, needs repairs, parts not available. 9. Olympus Model 1200 Transcriber. 10. Motorola Analog Bag phone. • This property has been advertised and no bids were received. Due to age and condition of property, repairs would not be cost-efficient. • Hioidsntbx BioIdentix, Inc. A Leader in Biometric Fingerprinting and Picture TD Bodging 13850 Gulf Freeway, Suite 250 Houston, TX 77034 Web Site: www.bioidentix.net Office: 281-464-2300 Web Site: www.bioattend.com Fax 832-201-0558 Web Site: www.identifysupply.cwm Cell: 281-797-4202 Order Desk-1800-290-0462 Option 22 E-mail: iim bioidentix.net HARDWARE MAINTENANCE AGREEMENT EXTENSION This Hardware Maintenance Agreement Extension is entered into this day of . 2003, by and between Bioldentix, Inc. (hereafter "BioIdentix') and BRAZOS COUNTY (hereafter "Customer'j. For the valuable consideration described below, the sufficiency of which is hereby acknowledged, BioIdentix and Customer do hereby covenant, contract and agree as follows: 1. PREVIOUS HARDWARE MAINTENANCE AGREEMENT: BioIdentix and Customer have previously executed a Hardware Maintenance Agreement dated February 1, 2002, (hereafter "Maintenance Agreement'l, and incorporated herein by reference thereto or by attachment hereto. Term of the Maintenance Agreement commenced on the 1 at day of February, 2002 and will/did expire on the 31' day of January, 2003. 2. EXTENSION OF MAINTENANCE AGREEMENT: Bioldentix and Customer hereby extend and continue the term and duration of the Maintenance Agreement, and incorporate herein by reference all the terms and conditions of the Maintenance Agreement. The Maintenance Agreement shall continue and extend for an additional term, commencing on the 1st day of February, 2003 and expiring on the 31a day of January, 2004. WITNESS THE SIGNATURES OF THE PARTIES BRAZOS COUNTY BIOIDENTIX, INC. J1g nSign: Printed Nam . ( Printed Name: Title: Title: Date: / _ ;a;? Date: Tech Support: (Kevin Hen&-mon) 2811464-2300 Cell 832/646-9549 E-Mail. sWpoft@bioidawx.net Sales. pun Ones) 281-464-2300 -Cell 281.797-4202 - E-Mail: jirn@bioid=tix net ,c~(f ,.1 Fax, 93322.201-05568 Lf+L f 1. •t r 717 BioIdentix, Inc. A Leader in Biometric Fingerprinting and Picture ID Badging 3802 Hanberry Ln. Pearland Tx. 77584 281-412-6670 Fax: 281-754-4846 email: ig tnexabyte-usa.com HARDWARE MAINTENANCE AGREEMENT V nis agreement made this l :rf- day of ~@ b rc~dt' 200 2 by and between BioIdentac, Inc. (hereinafter Bioldentix) and : Company: BRAZOS COUNTY (hereinafter referred to as Customer) Add: 300 East 26th Street, Bryan, Texas Telephone: 979/361-4120 Designated On-Site Contact person: Irvin Todd In consideration of the mutual promises expressed below, Bioldentix agrees to provide Customer with Hardware Support, and Customer agrees to pay Bioldentix for such support, subject to the terms and conditions set forth below. A. Hardware Support: Hardware Covered: 1) As used herein, "Hardware" shall mean: a. Kokak CCD 4000 Camera Serial #010130 Locatedat 300 East 26th Street b. Eltron P5000F Printer Serial ##E50023D 9 Locatedat 300 East 26th great Compaq Deskpro Pentium Pro EP Series Serial #38720782 N119 Located at 300 East 26th Street 2) As used herein, "Hardware" shall mean any and all hardware defined in Hardware Support section of this contract. "Hardware Support" shall mean advice, consultation, repair and/or replacement (at BioIdenitx discretion) regarding the ongoing operation of the Hardware. 3) Hardware Support normal hours covered under this agreement shall be between the hours of Barn and 6 pm (CT) Monday Through Friday. Hardware Support required outside normal hours will be billed additionally to customer at the rate of : a. $75.00 per hour (billable in'/. hour increments - minimum $25)) for off-site telephone support. b. $125.00 per hour (billable In 1/4 hour inctemc= -minimum $100) for on-site support. a Additionally, any Hardware Support required on Holidays shall be billed at 1 8x1/2 times item b) l and item b)2 above. Tech Support (Kevin Hendm m) 281538-2231 Cell 28tn82r9549 E-Mail. megabyte®mes&y%-m+.eom Sala: (Jim Gries) 281412.6670 -Call 281-797-4202 &Mail: jg®megabyte-uxeom Fex 281n54-4846 VOL. LL16 go B. Service Response: BioIdentix will accept notices (at designated phone numbers - 281 4 12.6670 or281-338-2783) of software malfimcdon between 8:00 am and 6:00 pm Monday through Friday, (excepting national holidays) for normal hour service. Customer will be notified (and approve) of any service required outside of normal hours. BioIdentix shall respond within 4 hours from time of notification and shall commence corrective action immediately and shall diligently pursue such action until the mahunction/s are resolved. Cu tomer shall cooperate with BioIdentix in making tests of other peripheral devices not provided by BioIdentix available. C. Contract Term: Effective date and Bioldentix's obligation to provide Software support and customer's obligation to begin paying under this agreement shall commence at the time of signing of this agreement and/or the issuing of a purchase order for this agreement, whichever occurs first and continue in force for a period of one year. D. Contract Extenstion: Bioldentix will provide a renewal notification to customer 60 days prior to the contract expiration date. Customer agrees to provide BioIdentix in writing a cancellation notice 30 days prior to contract expiration. Failure to do so will result in automatic contract renewal for an additional one year period. E. Contract Amount: Two Thousand Three Hundred Ninety Seven Dollars and No Cents. Individual contract amounts: Item A -1 a. $ 483.00 *Item A -1 b. $1,277.00 Option: Should Customer need a replacement primer during repair, Bioidentix agrees to make one available at the rate of fifty five dollars ($55) per day plus shipping and handling. Item A -1 c. S 637.00 Total - $2,397 00 *PriMhead not Included in coverage F. Contract Payment Terms: Invoiced at signing with payment due and payable within thirty days of invoicing. G. Exclusion of Warranties. Bioldentix makes no warranties expressed or implied, with respect to parts or services furnished under this agreement. All parts and labor are furnished "as is" with only factory warranties. H. Limitation of Remedies: Bioldentix's entire liability to customer for any losses.or damages, other than personal injury, whether based on contract, warranty, tort, otherwise, and whether direct, indirect, incidental, consequential, special, or exemplary, arising from the use or inability to use the goods or services that BioIdentix furnished or failed to furnish under this agreement, shall not exceed the contract price paid by customer under this agreement. L Assignment Notice: Customer may not assign this agreement without the prior written consent of Bioldentix. BioIdentix may assign its rights to payments under this agreement, and may subcontract with one or more service providers to assist with Hardware support. All notices and other communications shall be in writing to the address stated below. This agreement and the rights and duties of BioIdentix and customer hereunder shall be governed by and construed according to the law of the State of Texas. TC&SUPPart: (KevlaHendmon)281538-2231 Cell281/1g2AS49 !,Merl[, megabyte®megabywuse.mm Sales: (Jim Qriec) 281.412-6670 -Cell 281-797.4202 F'Mall: jg®megabytates =M Fax:281RS4-4846 • J. Entire Agreement: 'this agreement contains the complete and entire understanding and agreement between Bioldentix and Customer and supersedes any previous communications, representations, agreements, verbal or written, related to the subject matter of this agreement This agreement will not be supplemented or modified by any course of dealing or trade usage. Variance from or addition to the terms and conditions of this agreement in Customer's purchase order or any other written notification from Customer will be of no effect. Except as expressly provided herein, this agreement may be modified only by a written duly signed by persons authorized to sign agreements on behalf of BioIdentix and Customer. K. Customer Acceptance: Customer's issuance of a formal purchase order for the Hardware Support agreement shall constitute acceptance and ratification of all of the terms of this agreement IN WITNESS WHEREOF, the patties have executed this agreement on the dates indicated below. CUSTOMER: CUSTOMERNAME: BRAZOS COUNTY BY:RCCt7lvl, W one TITLE; County Judge DATE: January 29, 2002 BIOIDENTIX INC 3802 Han Pearalnd, BY: c DATE: 1 " a g ' r~ C7 Tech Support: (Kevin Hendemn) 28t/338.2231 Cell 29in82-9549 E-1-W, megAyte®megaWW-tua.oom Sales: (Jim (ides) 281412.6670 -W 281-7974202 E-Mail: jg@megabyte-ussoom Fier isin 44w _ a~oofi a e3 0 Biaidentix BioIdentix, Inc. A Leader in Biometric Fingerprinting and Picture ID Badging 13850 Gulf Freeway, Suite 250 Houston, TX 77034 Web Site: www.bioidcntix.net Office: 2814642300 Web Site: www.bioattend.com Fax: 832-201-0558 Web Site: www.identifysupplv.com Cell: 281-7974202 Order Desk-1800-290-0462 Option 22 E-mail: iim@bioidentix.net SOFTWARE MAINTENANCE / UPGRADE AGREEMENT EXTENSION This Software Maintenance / Upgrade Agreement Extension is entered into this day of , 2003, by and between BioIdentix, Inc. (hereafter "BioIdentix") and BRAZOS COUNTY (hereafter "Customer"). For the valuable consideration described below, the sufficiency of which is hereby acknowledged, BioIdentix and Customer do hereby covenant, contract and agree as follows: 1. PREVIOUS SOFTWARE MAIN'T'ENANCE / UPGRADE AGREEMENT: BioIdentix and Customer have previously executed a Software Maintenance / Upgrade Agreement dated February 1, 2002, (hereafter "Maintenance Agreement"), and incorporated herein by reference thereto or by attachment hereto. Term of the Maintenance Agreement commenced on the 1 a day of February, 2002 and will/did expire on the 31 u day of January, 2003. 2. EXTENSION OF MAINTENANCE AGREEMENT: BioIdentix and Customer hereby extend and continue the term and duration of the Maintenance Agreement, and incorporate herein by reference all the terms and conditions of the Maintenance Agreement. The Maintenance Agreement shall continue and extend for an additional term, commencing on the 1st day of February, 2003 and expiring on the 31" day of January, 2004. WITNESS THE SIGNATURES OF THE PARTIES BRAZOS COUNTY Sign: Prints Title: Date: BIOIDENTIX, INC. Sign: Printed Name: Title: Date: Tech Support: (Kevin Henderson) 281/464-2300 Cell 832/646.9549 E-Mail. suppon@bioidcndxnet Sales: (Jim Grits) 291-464-2300 -Cell 281-7974202 - E-Mail jun©bWdentixna F 832-201-0558 n 0 BioIdentix, Inc. A Leader in Biowetric Fingerprinting and Picture ID Badging 3802 Hanberry L,n. Pearland'Jk. 77584 281412-6670 Fax: 281-7544846 email: jg ri megabyte-usa.com SOFTWARE MAINTANANCE /UPGRADE AGREEMENT For OneID Badging Software This agreement made this &day of 200 2 by and between Bfoldentix, Inc. (hereinafter BioIdentix) and : company: BRAZOS COUNTY (hereinafter Customer) Address: 300 East 26th Street, Bryan, Texas Telephone: 979/361-4120 Designated On-Site Contact Person: Irvin Todd Customer: in consideration of the mutual promises expressed below. BioIdentix agrees to provide Software Support, and Customer agrees to pay Bioldentix for such Support, subject to the terms and conditions set forth below. A. Software Support: 1) As used herein, "Software" shall mean OneID software. "Software Support" shall mean advice, consultation and/or bug fixes caused by the software regarding the ongoing operation of OneID software. 2).Software Support normal hours covered under this agreement shall be between the hours of Sam and 6 pm (CT) Monday Through Friday. Software Support required outside normal hours will be billed additionally to customer at the rate of : a. $75.00 per hour (billable in 74 hour increments - minimum $25)) for off-site telephone support. b. $125.00 per hour (billable in'/. hour increments -minimum $100) for on-site support. c. Additionally any software support required on Holidays shall be billed at 1 &W times item b) 1 and item b) 2 above. B. Service Response: BioIdentix will accept notices (at designated phone numbers - 281412-6670 or 281-338-2783) of software malfumction between 8:00 am and 6:00 pm Monday through Friday, (excepting national holidays) for normal hour service. Customer will be notified (and approve) of any service required outside of normal hours. Bioldentix shall respond within 4 hours from time of notification and shall commence corrective action immediately and shall diligently pursue such action until the malfunction Is resolved. Customer shall cooperate with BioIdenax in making tests of hardware and/or other peripheral devices not provided by BioIdentix available. Tech Support (Kevin Haddown) 2811338-2231 CC9 281f182-9S49 E-tslan, mcgehy1a@wgabyW-asLwm Sda. (ran Grier) 281-412-6670-C.d1281-7974202 E-r ii:lg@n"Vh-`946 Boa. a a5 L tom...-~ Software Upgrades: Software upgrades shall mean any and all improvements made by BioIdentix to Customer's version of One1D software. Any additional Customer requested changes unique to Customer will be billed at the rate of $125.00 per hour (minimum $50) and billed in'% hour increments, or on a flat rate fee basis agreed upon by both parties. G Contract Term: Effective date and BioIdentix's obligation to provide Software support and customer's obligation to begin paying under this agreement shall commence at the time of signing of this agreement and/or the issuing of a purchase order for this agreement, whichever occurs first and continue in force for a period of one year. D. Contract Extenstion: Bioldentix will provide a renewal notification to Customer 60 days prior to the contract expiration date. Customer agrees to provide Bioidentbc in writing a cancellation notice 30 days prior to contract expiration. Failure to do so will result In automatic contract renewal for an additional one year period. E. Contract Payment Terms: Contract total shall be invoiced (all invoices arc 30 net) immediately and the balance due and payable on a net 30 ~ basis. F. Contract Annual Amount: Six Hundred Dollars and No Cleats. Total $600.00 G. Exclusion of Warranties: BIoldentix makes no warranties expressed or implied, with aspect to parts or services furnished under this agreement All parts and labor are furnished "as is" with only factory warranties. H. Limitation of Remedies: BWdentix's entire liability to Customer for any losses or damages, other than personal injury, whether based on contract, warranty, tort, otherwise, and whether direct, indirect, incidental, consequential, special, or exemplary, arising from the use or inability to use the goods or services that Bioldentbl furnished or failed to famish under this agreement, shall not exceed the contract price paid by Customer under this agreement. L Assignment Notice: Customer may not assign this agreement without the prior written consent of Bioldentix. Bioldentix may assign its rights to payments under this agoement, and may subcontract with one or more service providers to assist with Software support. All notices and other communications shall be in writing to the address stated below. This agreement and the rights and duties of Bioldmdx and customer hereunder shall be governed by and construed according to the law of the State of Texas. I Entire Agreement: This agreement contains the complete and entire understanding and agreement between BioIdentix and Customer and supersedes any previous communications, representations, agreements, verbal or written, related to the subject matter of this agreement. This agreement will not be supplemented or modified by any course of dealing or trade usage. Variance from or addition to the terms and conditions of this agreement in Customer's purchase order or any other written notification from Customer will be of no effect. Except as expressly provided herein, this agreement may only be modified by a written, duly signed by person/s authorized to sign agreements on behalf of Bloldentix and Customer. Tech Support (Kevin Hen&nw) 28lf338-2231 Cell 2811782A549 li-Mait , ax Sales: (J= (iris) 281.512.66M -Cd1281-797-4202 Fax, 544 6W, 7. x .C • K Customer Acceptance: Customer's issuance of a formal purchase order for the Software Support agreement shall constitute acceptance and ratification of all of the terms of this agreement. IN WITNESS WHEREOF, the parties have executed this agreement on the dates indicated below. CUSTOMER CUSTOMERNAME: Brazos Count BY: Alvl-n W. ones TITLE: County Ju ge DATE: January 29, 2002 BIOIDENTDf INC. 3802 Hanbeary UL PearalrA Tx. 7 • BY: G t' o DATE: I S - y ;L Tech Support (Kevin Henderson) 281/338-2231 Cell 281/792-9549 E-WI , .com Sales: (]Lzn Cries) 281.412-6670- Cdl 281.797-4202 F-Md1: jg@megab 7 FaW2sln t1 0 BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge NUMBER 560010 DATE OF COURT MEETING: January 28. 2003 ITEM: Request from B.W.O.C.. Inc. to perform maintenance on their existing natural gas pipeline in the right of way of Dilly Shaw Tap Road. Site is located in Precinct 2. SOURCE OF FUNDS: N/A 1. REQUIREMENTS: A) No work will be permitted between front slope and/or back slope. B) All installations shall be constructed In designated utility easements, if applicable. If no utility easement exists, the Installation(s) shall be 1) within 3-5' of and parallel to the right-of-way line and/or 2) in the case of a road bore, perpendicular to the right-of-way line. C) If clearing of brush, trees and other obstruction is necessary, it shall be the Applicant's responsibility to do so and to remove all cleared brush, trees etc. from county right-of-way. D) Ditch line shall be compacted to 90% standard density ASTM-Test Method No. D-698; test shall be conducted by an independent Geotechnical testing firm; copies of all test results shall be furnished to the office of the Brazos County Engineer. E) Construction shall be in strict conformance to the latest Texas Manual of Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and all other State and Federal laws governing utility construction. II. ACTION REQUESTED OR ALTERNATIVES: SUBM BY: Z OVE 114, Richard F. Vance, P.E. Commissioner Duane Peters County Engineer Precinct 2 CC03-009 Request ❑ /Died ❑ by Commissioners' Court Date: ,County Judge KA..( lf- S _ ;ZO$' REQUEST FOR PROPOSED INSTALLATION IN COUNTY RIGHT-OF-WAY TO THE COMMISSIONERS' COURT OF BRAZOS COUNTY, TEXAS BRAZOS COUNTY COURTHOUSE BRYAN, TEXAS 77803 • FROM- REF: IyIA~'!✓~ ~4,~LC n eta Crossing _pa lei Ins a a itin ~4" r^~~ too 0l A)'. e7Ag-L ~R Ft -I' Road: n; I if !G9A 0 -FA-P 2D ZRftyA^) 17k n-7 saoz Precinct Number. Formal notice Is hereby given that (applicant)_R_l✓.1).C. LwJc. proposes to place a (type) pipeline within the right-of-way of (road) njiV S TA-/~ in Brazos County, Texas as follows: The location or description of the proposed installation is more fully shown by three copies of the drawings attached to this notice. I understand and agree that 1 The County Engineer must by notified prior to the beginning of construction in order that a designated Inspector may Inspect the actual Installation. 2. That all damage to the roadways and right-of-ways will be repaired to their original condition to the satisfaction of the County Engineer 3. That Brazos County reserves the right to require Applicant to relocate or lower any such line at no cost to Brazos County, should same become necessary due to widening or lowering, or other alteration of the roadway or right-of-way. 4 That Brazos County will in no way be responsible for any damage which may occur to any existing utility lines in the right-of-way. 5 That the line will be constructed and maintained on the County nghtof-way in accordance with the Utility Accommodation Policy which was adopted by the Texas Department of Transportation on May 29, 1989. 8. That the line or lines will be constructed no less than forty-eight inches (481 lower than the lowest part of the drainage or bar ditch and the drainage Is to be considered at least two feet (2) below the center of the roadway. 7. That all roads shall be bored In accordance with the Utility Accommodation Policy of the Texas Department of Transportation dated 1989. 8 That all sites will be barricaded during the construction period. 9 That the normal charge is $500.00 per crossing and/or $40 00 per rod when paralleling the roadway established by the Commissioners Court on January 28, 1985. 10 Ditch line shall be compacted to 90% standard density ASTM-Test Method No, D-098, test shall be conducted by an Independent Geotechnical testing firm, copies of all test results shall be furnished to the office of the Brazos County Engineer. 11. Construction shall be In strict conformance to the latest Texas Manuel on Uniform Traffic Control Devices for Streets and Highways, published by the Texas Department of Transportation, and jail other State and Federal laws governing utility construction. Construction of this line will begin on or after the 23 day of u~ttY , ZGb3 APPROVED BY COMMISSIONERS' COURT ON: Date County Jude / APPLICANT: . u/- D. P- . 1NC . /AIL[ r 7 A3 a c! 0 Company Name n Company Representative/Tltle (979)776, - oia~ Telephone Number THE FOLLOWING DOCUMENT IS THE BEST IMAGE POSSIBLE DUE TO THE POOR QUALITY OF THE ORIGINAL 0 0 - (D Brazos County Courthouse KAY HAMILTON County Treasurer 300 E. 26th, Suite 313 Bryan, Texas 77803 (979) 361-4340 DATE: January 21, 2003 TO: Hon. Randy Sims, County Judge Hon. Tony Jones, Commissioner Hon. Duane Peters, Commissioner Hon. Kenny Mallard, Commissioner Hon. Carey Cauley, Commissioner Candy Gollego, Administrative Assistant FROM: Kay Hamilton, County Treasurer • RE: Quarter Ending 12/31/2002 Investment Report This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which requires quarterly reporting of investment transactions to the Commissioners' Court. The Brazos County Investment portfolio earned an average yield on invested funds of 1.6286% for the quarter ending 12/31/2002. Total investment interest deposited during the quarter was $71,538.69. The average Earnings Credit Rate on checking account interest during the past quarter was 1.86% netting $81,455.00 of interest earned. The total of all interest earned for the quarter was $152,983.69. The weighted average maturity of the invested funds was 1 day due to the liquidity of funds invested with TexPool. Brazos County had an investment cost of $17,466,498.90 that carried a book value of the same because all invested funds with TexPool carry a net asset value of $1.00. The January 2003 TexPool Newsletter provided the 12/31/2002 ending market value of $17,476,804.13. The Brazos County Investment portfolio stated an unrealized gain of $10,305.23 as of quarter end. On November 6, 2002, the Federal Reserve reduced the benchmark U.S. interest rate to 1.25 percent, the lowest in four decades. This helped to move the yield curve to a more positive slope; however, the conflict in Iraq, along with sluggish business splznding has slowed the anticipated • economic recovery. With the December 2002 3-month Treasury yielding 1.21% and the 1-year Treasury averaging 1.45%, it was not beneficial for Brazos County to make any changes to the Investment Strategy during the quarter. All available funds remain in TexPool and the County depository earning slightly higher interest rates than available through other investment opportunities at this time. .oeant7 0 Book Value of funds invested per Investment type as of 12/31/2002. TexPool $17,466,498.90 Agency Coupon Notes 3 0.00 TOTAL $17,466,498.90 TexPool Book Value Including Funds on Deposit Available for Investment TexPool Agency Coupon Notes Appx. Funds on Deposit Total $17,466,498.90 $ 0.00 318.000.000.00 $35,466,498.90 On Deposit 100.00% 0.00% 100.00% ~T•:Pool 49% 0% 51% 100% Te:Pool Summary of Portfollo Changes Fund Group 1 Beginning Book Value (09/30/02) $17,394,960.21 Beginning Market Value (09/30/02) $17,407,484.58 WAM at Beginning Date 1 Day Change to Market Value $ 69,319.55 Ending Book Value (12/31/02) $ 17,466,498.90 Ending Market Value (12/31/02) $17,476,804.13 Unrealized Goin/[Loss] 10,305.23 WAM at Ending Date 1 Day tl•TexPool tl•0. Dsposlt • • C7 Investment interest deposited: October 2002 $ 27,492.90 November 2002 $22,37050 December 2002 $ 21,675.29 Q/E 12/31/02 $ 71,538.69 Attached are the following reports: Checking Account Interest Earned: October 2002 $28,712.27 November 2002 $22,994.47 December 2002 $29.738.26 Q/E 12/31/2002 $81,445.00 1) Investments by Fund and Strategy Type 2) Inventory Holdings Report 3) Weighted Average Maturity and Yield Report 4) Quarterly Investment Activity Report 5) Deposited Interest Summary per Fund To the best of our knowledge the investment portfolio in this report conforms in all respects to the Investment Policy of Brazos County and is being managed under the investment strategy of said policy as approved by the Commissioner's Court of Brazos County. Kay Ham' • on, County Treasurer a f ~1~~~-oc 3 Date Te ri White, Chief Deputy Treasurer IN -CV -,05 Date 40 al -1eZ-=3dk# ix 0 INVESTMENTS BY FUND GROUP AND STRATEGY TYPE FUND 1- POOLED FUND GROU General Fund TexPool $ 14,259,536.79 Health Endowment Fund TexPool $ 1,318,667.72 State Lateral Road TexPool $ 6,432.33 Community Supervision TexPool $ Courthouse Security TexPool $ 273,801.63 Voter Registration TexPool $ 28,342.34 Vehicle Inventory Tax Interest TexPool $ 65,579.05 Health & Life Insurance TexPool $ General Obligation Debt Svc. 1~ I'll 11111 1 TexPool NINE $ 813,555.90 -'11111 111M General Perm. Improvement TexPool $ 700,583.13 BOOK VALUE OF ALL INVESTED FUNDS FOR DECEMBER 2002 $ 17,466,498.90 • • • • BRAZOS COUNTY INVESTMENT FUND INVENTORY HOLDINGS REPORT PERIOD ENDING 1213112002 FUND TYPE OF SETTLE CUSIP TYPE ASSET DATE NUMBER MATURITY COST CCRUED BEGINNING PAR YIELD INTEREST BOOK EGINNING MARKET NDING BOOK NDING MARKET NREALIZED REMAIN. GAIN/LOSS D-T-M 09130/02 09/30/02 MI/02 12/31/02 AGENCIES Sector Totals - - CONSTANT DOLLAR POOL 1 TexNd 1.4629 17,394,960.21 17,407,484.58 17,466,498.90 17,476,804.13 10,305.23 1 Sector Totals 17 394 960.21 17 407,484.58 17 466 498.90 17 476 804.13 10 05.23 PORTFOLIO TOTALS 17 ,960.21 17,407,484.58 17,466,498.90 17 476,804.13 10,305.23 BRAZOS COUNTY INVESTMENT FUND WEIGHTED AVERAGE MATURITY AND YIELD REPORT PERIOD ENDING 12/31/2002 SECURITY SETTLE MATURITY END BOOK MARKET UNREALIZED D-T-M WEIGHTED TYPE DATE DATE COST PAR YIELD VALUE VALUE GAIN/LOSS W.A.M. AVG.YLD 12/31/01 12/31/01 AGENCIES CONSTANT DOLLAR POOL ed)ool 1.4629 17,466,498.90 17,476,804.13 10,305.23 1 Sector Totals 17,466,498.90 17,476,804.13 10,305.23 1 1.4629 PORTFOLIO TOTALS 17,466,498.90 17,476,804.13 10,305.23 1.00 1.463 V* /I ~l C i'aTE f Y AIN • 1 G ~I • • QUARTER ENDING 12-31-20021NVEWED FUNDS ACTIVITY REPORT FUND 1- POOLED FUND GROUP U (Zp ~O